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Home My WebLink AboutCOM 0808.000 2004-2006 Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii, City & County of Honolulu March 31, 2006 MEMORANDUM TO: Council Members Hawaii County Council FROM: Stacy Higa, Vice Chair Hawaii State Association o Counties SUBJECT: Hawaii State Association of Counties (HSAC) Proposed Budget for Fiscal Year 2006-2007 Attached is the proposed HSAC budget for Fiscal Year 2006-2007. Council approval of the proposed budget is required before the next HSAC Executive Committee meeting on April 21, 2006. Therefore, I would like to request that this matter be waived to the full Council scheduled for April 19, 2006. Thank you for your consideration. If you have any questions, please feel free to contact me. JYA/daw Attachment Comm No. 0 0 ~...a. J Ref. To. Ruf. Late N' ;~h or „'IVp Hawaii State Association of Counties Counties of Kauai, Maui and Hawaii, City & County of Honolulu m March 29, 2006 a 4 TO: MEMBERS OF THE HSAC EXECUTIVE COMMITTEE FROM: JAMES KUNANE TOKIREASURER RE HSAC FY 2006-2007 ANNUAL BUDGET " Pixrsuant to the ByLaws of the Hawaii State Association of Counties and as the Treasurer of the Association, I am,,submitting the attached budget for Fiscal Year 2006-2007 along with the budget IT Is. Y .A J /inference per year and the proceeds (revenues) Since there will only be on., from the June 2007 conference'_' e transmitted during the FY 2007-2008, in preparing this next year's balancebudget'v incorporated the following assumptions and changes: a~ 1) Interest income to decrease from last fisea~e 2) Conference Income deleted since there will qnl~ b rr;1), conference a year pursuant to the ByLaws. Proceed ger'~ ed- from the next scheduled conference to be held June 2007:"ta,b e-" e osited during FY 2007-08. 3) HSAC assessments (dues) remain the same for each county, from last fiscal year. 4) Executive Committee Travel to increase from last fiscal. y e 3 increase in airfare. ;'A 5) Auditing/ Professional services account to decrease from 6) Executive Committee Miscellaneous account to decrease year. 7) Special Committee Travel and Miscellaneous accounts to b~ c3m='° last fiscal year. 8) NACo Promotional account and NACo Miscellaneous accot4n, 'to =decrease from last fiscal year. 9) NACo dues to increase by 2.8%. 10) WIR Promotional account to decrease from last year. It is my recommendation that the Executive Committee submit this budget by April 15, 2006 to the Councils for consideration. Att. OJH1Y Os ' o~,,,a on yq~ ~ L "E a .;;5. FY 2006-2007 BUDGET DETAILS: Revenues 1) Interest Income ($9.58 x 12 months) = $115.00 2) Conference Income from June 2007 Year-End Conference = $ 00.00 3) County Assessments ($10,500.00 x 4 counties) = $42,000.00 Expenditures 1) Executive Committee Travel = $5,250.00 ($175 x 3 members x 10 meetings) 2) Executive Committee Audit/ Professional Services = $3,500.00 ($3,500 financial audit) 3) Executive Committee Miscellaneous = $250.00 4) Stationery = $100.00 5) NACo Travel = $9,000.00 ($1,000 x 3 Board Directors x 3 mtgs.) 6) NACo Promotional = $250.00 (promotions at NACo meetings) 7) NACo Miscellaneous = $1,000.00 (Congressional Luncheon and contingency) 8) NACo Dues = $24,365.00 (City & County $18,390.00; Hawaii $2,650.00; Kauai $1,120.00; Maui $2,205.00) 9) WIR Travel = $6,000.00 ($1,000 x 2 Board Director x 3 meetings) 10) WIR Promotional = $250.00 (promotions at WIR meetings) 11) WIR Dues = $3,000.00 ($2,750 for dues/$250 for Public Lands Trust Fund) PROPOSED HSAC BUDGET FOR FISCAL YEAR 2006-2007 Proposed FY 05-06 FY 06-07 REVENUES Budget Budget 1. Interest Income 300.00 115.00 2. Conference Income 10,000.00 00.00 3. County Assessments 42,000.00 42,000.00 4. Corporate Sponsorship 500.00 00.00 Total Revenues 52,800.00 42,115.00 Fund Balance, prior FY 5,000.00 10,850.00 TOTAL REVENUES AND FUND BALANCE 57,800.00 52,965.00 EXPENDITURES HSAC Committees: 1. Executive Committee Travel 4,500.00 5,250.00 2. Auditing/ Professional Services 8,100.00 3,500.00 3. Executive Committee Misc. 500.00 250.00 4. Stationery 100.00 100.00 Special Committees: 5. Special Committee Travel 600.00 00.00 6. Special Committee Misc. 100.00 00.00 NACo/WIR: 7. NACo Travel 9,000.00 9,000.00 8. NACo Promotional 500.00 250.00 9. NACo Miscellaneous 1,200.00 1,000.00 10. NACo Dues 23,700.00 24,365.00 11. WIR Travel 6,000.00 6,000.00 12. WIR Promotional 500.00 250.00 13. WIR Dues 3,000.00 3,000.00 TOTAL EXPENDITURES 57,800.00 52,965.00 STACY K. HIGA Mwory JAMES Y. ARAKAKI Charman & Presiding (i icer W~,r PETE HOFFMANN FRED C. HOLSCHUH, M.D. VIRGINIA ISBELL DONALD IKEDA I'7ce Chair BOB JACOBSON W04 K. ANGEL PILAGO GARY SAFARIK COUNTY COUNCIL County of Hawaii Hawaii County Building 25 Aupuni Street Hilo, Hawaii 96720 March 31, 2006 Stacy K. Higa, Chair Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Hawaii State Association of Counties (HSAC) Proposed Budget for Fiscal Year 2006-2007 Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Public Works and Intergovernmental Relations Committee to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Public Works and Intergovernmental Relations Committee for placement on its future agenda. Sincerely, Donald Ikeda, Chair Public Works and Intergovernmental Relations Committee Approved/Date/Waive to Council: Disapproved/Date/Refer to PWIRC: Stacy K. Higa, Chair Stacy K. Higa, Chair Hawaii County Council Hawaii County Council llawai'i County is an Equal Opportunity Provider and Employer