HomeMy WebLinkAboutCOM 0905.000 2004-2006
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Harry Kim William Takaba
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,IlaPa' Du'rrlnr
Nancy E. Crawford
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Depup/hrecrur
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 . Hilo, Hawaii 96720
(808) 961-8234 . Fax (808)961-8248
May 11, 2006
Stacy K. Higa, Chairperson and
Members of the Hawai'i County Council
Hawai'i County Council
25 Aupuni Street
Hilo, Hawai'i 96720
Re: Amendment to the Hawai'i County Code
Presently, the County of Hawai'i's mileage reimbursement rate is governed primarily by the
current collective bargaining agreements which are based upon the rate set forth by the
Internal Revenue Service. Article 16, Section 2-101(b) (Compensation for use of private
automobile - Rate) of the Hawai'i County Code 1983 (2005 Edition, as amended) sets the
rates for employees who are excluded from the various bargaining units as the same rates
provided for in negotiated contracts of bargaining units that these employees would have
belonged to had they not been excluded. Also, all other officers and employees of the
County not covered by collective bargaining including County councilmembers are entitled
to mileage reimbursement at a rate equal to the highest rate payable to any County
employee in a bargaining unit.
Furthermore, there are two sections in the County Code that reference a set mileage rate
of 33 cents for duly authorized volunteer fire personnel (Article 6. Volunteer Fire
Department, Section 2-20. Mileage reimbursements for volunteer fire personnel) and for
duly authorized volunteer police personnel (Article 16, Section 2-101.1. Mileage and meal
reimbursements for volunteer police personnel).
Enclosed is a bill for an ordinance that amend the aforementioned sections to reflect a
consistent reimbursement rate amongst all of the County employees and the duly
authorized volunteer police and fire personnel. The mileage reimbursement rates shall be
prescribed by, and subject to, the requirements set forth in section 2-101(b) or by
negotiated contracts of bargaining units.
In order to expedite this matter and to have a consistent mileage reimbursement rate within
the County of Hawai'i, we humbly request for waiver from the Finance Committee and to
have this bill heard at the Council Meeting scheduled for June 5, 2006.
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Comm. No. 61045
Ref. L'o
Hawaii County is an Equal Opportunity Provider and Employer Ref. i. Q i
Stacy K. Higa, Chairperson and
Members of the Hawai'i County Council
Page 2
May 11, 2006
If there are any questions, please do not hesitate to call Ms. Deanna Sako, Controller.
William Takaba
Director of Finance
APPROVED:
(~V4
Harry Kim
Mayor
Enc.
cc: Ms. Deanna Sako, Accounts Division
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Finance DATE: May 10, 2006
STAFF CONTACT: Deanna Sako PHONE: 961-8425
A. REQUEST:
To amend Sections of the Hawai'i County Code pertaining to mileage reimbursement rates and make it
consistent amongst all of the County employees and duly authorized volunteer police and fire personnel.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
Presently, the County of Hawai'i's mileage reimbursement rate is governed primarily by the current collective
bargaining agreements which are based upon the rate set forth by the Internal Revenue Service. Article 16,
Section 2-101(b) (Compensation for use of private automobile - Rate) of the Hawai'i County Code 1983
(2005 Edition, as amended) sets the rates for employees who are excluded from the various bargaining units
as the same rates provided for in negotiated contracts of bargaining units that these employees would have
belonged to had they not been excluded. Also, all other officers and employees of the County not covered by
collective bargaining including County councilmembers are entitled to mileage reimbursement at a rate equal
to the highest rate payable to any County employee in a bargaining unit. There are two sections in the
County Code that reference a set mileage rate of 33 cents for duly authorized volunteer fire personnel
(Article 6. Volunteer Fire Department, Section 2-20. Mileage reimbursements for volunteer fire personnel)
and for duly authorized volunteer police personnel (Article 16, Section 2-101.1. Mileage and meal
reimbursements for volunteer police personnel); and need to be amended for consistency.
To expedite this matter, please request a waiver from the Finance Committee and have this bill heard at the
June 6th Council meeting.
SIGNED: DATE: y TI
Depa ment Head
STACYK. HICA wor - JAMES Y. ARAKAKI
Chair & Presiding Officer
o~'~~ PETE HOFFMANN
FRED HOLSCHUH, DR.
VIRGINIA ISBELL DONALD IKEDA
Vice Chair BOB JACOBSON
i'•••N~"++~s, ANGEL K. PILAGO
O,
~
GARY SAFARIK
HAWAII COUNTY COUNCIL
County of Hawai 'i
Hawa'ii County Building
25 Aupuni Street
Hilo, Hawai `i 96720
May 12, 2006
Stacy K. Higa, Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
RE: Bill No. 288 : An Ordinance amending Chapter 2, Article 6 and Article 16, of
the Hawaii County Code 1983 (2005 Edition, As Amended), relating to mileage
reimbursement rates for duly authorized volunteer police and fire personnel.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter placed onto the next Council agenda for review. However, in the event this request is
denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sine rely,
i
Virginia sbell, Chair
Committee on Finance
Approved/Date/Waive to Council: Disapproved/Date/Refer to FC:
Stacy K. Higa, it Stacy K. Higa, Chair
Hawaii County Council Hawaii County Council
V l/smc
Hawai `i County Is An Equal Opportunity Provider And Employer