HomeMy WebLinkAboutCOM 0024.030 2004-2006 rr os M
Harry Kim c= William Takaba
Mayor ~ Ofrector
Nancy E. Crawford
Ah ar•w~~ ~ Depury Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 11S Hilo, Hawaii 96720
(808) 961-8234 Far (808) 961-8248
May 23, 2006
Stacy K. Higa, Chairman,
and Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Higa and Members of the County Council:
SUBJECT: Transfer of Funds
May 1 through May 15, 2006
Attached is a Report of Transfers Authorized showing transfers made from May 1
through May 15, 2006. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Deanna Sako
Controller
Attachments
Comm. No.
Ref. To:
Ref. (.`a+.~
Hawai ~t County bs an equal opportunity provider and employer.
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Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of the Prosecuting Attorney DIVISION:
CONTACT: REID/NANCY PHONE: 961-0466 DATE: 4 / 27 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.01.011 Prosecuting Atty Hilo, Regular S&W $ 40,000
TOTAL: $ 40,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.13.011 Kona Prosecuting Atty, Regular S&W $ 25,000
010.271.5271.13.021 Kona Prosecuting Atty, Overtime 15,000
TOTAL: $ 40,000
EXPLANATION (Provide complete explanation):
Request to transfer funds from Prosecuting Attorney Hilo S&W to Prosecuting Attorney Kona S&W to cover the
projected shortage in funds. The Hilo S&W account is projected to have excess funds which is sufficient to
cover the shortage in the Kona S&W account The shortage in the Kona Regular S&W account is due to various
reasons, but mainly consists of two DPA positions being over budget. The shortage in the overtime account is
largely due to high work volume with limited staffing.
SUBMITTED BY: ~L yr-~-~_ DATE: 5 / 1 / 06
D partmert Head
**************/~s*****************************************************************************************************
ACTION: / Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: ~~'I/ DATE: MAY/ 2 2p~V
irector of Finance
(/A~p~~pylrov~epdyp~,,J/ _ Deferred _ Denied
Signed: l~l Il4~v I r DATE: MAY/ 0 3 2
U~_
Mayor
Transfer No. 32
i/ J.'/;'
Form it:A-toz COUNTY OF HAWAII
Revised: 07!01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: EAD -Senior Employment
CONTACT: Marcus Kaya PHONE: 961-8750 DATE: 04 / 21 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.481.5484.02.1 l2 SEP -Mileage $ 2,000
TOTAL: $ 2,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.481.5484.03.454 SEP -Computer Equipment $ 2,000
TOTAL: $ 2,000
EXPLANATION (Provide complete explanation):
Expenditures in the Senior Employment mileage account were less than anticipated as the Program Director II
position was not filled until December 2005. Funds are needed to replace computer systems that were stolen
from the office at 865 Piilani Street.
SUBMITTED BY: « DATE r~ / /
D rtment Head
Y44###*****}##Y #************~t #####*}}*****#**}###}####}*#####}######*#******#}}#*}}#*}#*##Y*##}}*#YYY}}}}##}}}}}##
ACTION: Recommend AG proval _ Recommend Deferral _ Recommend Denial
MAY 3 X006
Signed: DATE: /
Director of Finance
Appro~ve/d _ Deferred _ Denied
Signed: ~~~'"""r" DATE: 5 / ~
~ Mayor
Transfer No. 33
%L~: ~h County of Hawaii is an Equal Opportunity Provider and Employer
Form #:A-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: POLICE DIVISION: ADMINSTRATION
CONTACT: ICAYNISHIBAYASHI PHONE: 961-2274 DATE: OS / O1 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached See attached $ 440,000.00
TOTAL: $ 440,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See attached See attached $440,000.00
TOTAL: $440,000.00
EXPLANATION (Provide complete explanation):
See attached
SUBMITTED BY: DATE: lNAY/ 2 2Q06
Department Head
*****###****k##k *kk##***k#kk**kk*k*kk##*k*kk*kkk*kkkkk#kk****k*#********##**k*******k#*****kkk*##*##k*********#####
ACTION: (Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: V~~ 2~c~ DATE: MAY/ 4 2AOS
Director of Finance
Approved _ Deferred _ Denied
DATE: MAY 0 5 006
Signed:
(JMayor
Transfer No. 34
'i~:
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5210.01.011 Waimea - Regular S & W $ 80,000.00
010.201.5212.01.011 Kona - Regular S & W $ 150,000.00
010.201.5212.21.011 Kona CID - Regular S & W $ 80,000.00
010.201.5213.01.011 Kau - Regular S & W $ 50,000.00
010.201.5214.01.011 Puna - Regular S & W $ 80,000.00
TOTAL $ 440,000.00
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.51.011 Admin - Regular S & W $ 440,000.00
TOTAL $ 440,000.00
EXPLANATION:
Funds are available under these accounts due to vacancies. The above districts
presently have the following vacancies: Waimea 6, Kona 22, Kona CID 4, Kau 4,
Puna 8.
Funds are needed under this account to cover the TP (temporary) positions that the
recruits are assigned to. These are unbudgeted positions that are funded by the
vacancies from various districts.
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING
CONTACT: BRIAN KAJIKAWA PHONE: 961-8331 DATE: OS / 03 106
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.5171.22.338 BLD R&M-RENT OF LAND,BLDG,OFF $ 9,] 53.44
TOTAL: $ 9,153.44
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.171.51'71.92.227 BLD D&E-COMPUTER & OFFICE SUPP $ 5,000.00
010.231.5232.02.235 BLD INSP-MISC MATERIALS &SUPP 4,153.44
TOTAL: $ 9,153.44
EXPLANATION (Provide complete explanation):
FUNDS AVAILABLE IN BLD R&M RENT DUE TO LOWER THAN ANTICIPATED ANNUAL RENT
COST TO COVER UNANTICIPATED BLD D&E &BLD INSPECTION PURCHASES OF TONER
CARTRIDGES NO LONGER SUPPLIED IN STOREROOM AND SAFETY EQUIPMENT FOR NEW
EMPLOYEES
SUBMITTED BY: DATE: (7Sl 03 / 06
Department ead
********fi******!***!!*!******** *i*************!#*************fifi***fifi*!!!!!*!*!*****!!*ii*!!*!**!!!!*4*
ACTION: ~R,AlecomJ.nend App I Recommend Deferral _ Recommend Denial
Signed: ~1 DATE: MA~ 4 ~~~s
irector of Finance _
/pproved / _ Deferred _ Denied
Signed: ~~~a"" U" DATE: M~1Y ~ 5/ ~~~6
Mayor
Transfer No. 35
Forth#:A-702 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of the Prosecuting Attorney DIVISION:
CONTACT: REID/NANCY PHONE: 961-0466 DATE: 5 / 3 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.02.111 Prosecuting Atty OCE, RentaUlease of Equip $ 3,600
TOTAL: $ 3 600
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.09.449 Prosecuting Atty Equip, Motor Vehicle $ 3,600
TOTAL: $ 3,600
EXPLANATION (Provide complete explanation):
Request to transfer funds from Prosecuting Attorney Oce, lease of equipment to Prosecuting Attorney Equip,
Motor Vehicles. The lease of a vehicle was included in our FY05-06 budget, but Purchasing recommended
buying a vehicle instead because it wasn't practical to lease just one vehicle. We request to use the $3,600
appropriated for the vehicle lease to help purchase a new vehicle.
SUBMITTED BY: s""' DATE: 5 / 4 p6
Department Head
*****#*************************************************************#************************k*********
ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial
5igned~ ~ ~ DATE: MAY / 4 20Rb
Director of Financ
-
~ Approved _ Deferred _ Denied
Signed: DATE: MAY/ Q 5 ~~~6
ayor
Transfer No. q~,
~
Form #:A-102 COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: GOLF COURSE
CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: OS / 10 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.911.591 1.45341 Prov for Comp Adj - GC $ 15,000
090.901.5902.15.341 Golf Course -Health Benefits 21,000
090.911.591 1.16.341 Contingency - GC 1,000
090.91 1.5911.94.341 Workers Comp - GC 8,350
090.561.5561.02.216 Golf Course -Agricultural Supplies 19,000
TOTAL: $ 64,350
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
090.561.5561.01.01 1 Golf Course -Regular S&W $ 56,000
090.901.5902.17.341 Golf Course -Retirement Benefits 7,700
090.901.5902.20.341 Golf Course -FICA Employer Share 650
TOTAL: $ 64,350
EXPLANATION (Provide complete explanation):
A transfer of funds is needed to cover shortages in various Golf Course Fund accounts due to unbudgeted
bargaining unit wage increases.
SUBMITTED BY: % 7~~~~~~ DATE: Jl ~ l L'~
Dep rtment Head
ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: MAY/ 1 ~ ~DU6
irector of Finan e
App~ro~v~ed~,~~ ~ _ Deferred _ Denied
Signed: /1~ DATE: S /~0
Mayor
Transfer No. 37
Form s:n-toz COUNTY OF HAWAII
Revised: 07!01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: VARIOUS P&R DIV/SEC
CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: OS / 10 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED
TOTAL: $ 74,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
5EE ATTACHED
TOTAL: $ 74,000
EXPLANATION (Provide complete explanation):
A transfer is needed to cover anticipated shortages in various P&R Regular S&W accounts due to unbudgeted
bargaining unit wage increases and shortage in the P&R Admin Overtime account due to an increased project
load, new employee training and FRESH. Funds are available in the various P&R Regular S&W accounts due to
vacant positions and delays in filling vacancies.
SUBMITTED BY: "'`5~~`"~ DATE: ~ / c~~
partment Head
****+*4*+###4+#************44444+44*####4*+*4***#******+*************4***#44#4#44444#+#*++***#*******4***************
ACTION: xRecommend Approval Recommend Deferral _ Recommend Denial
Signed: DATE: MAY / 1 ~ 2gUG
irector of Fin nce
Approved
~ ~ ~ ~ ~ _ Deferred _ Denied
Signed: ~~--Y~~~M/p Y DATE: 5 / / d 6
Mayor
Transfer No. 33
~ Couniy of Hawaii is an Equal Opportunity Provider and Employer
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.481.5483.01.011 Nutrition Program -Reg S&W 5,000.00
010.500.5501.01.011 Hawaii County Band -Reg S8W 7,000.00
010.500.5502.01.011 West Hawaii Band -Reg S8W 7,000.00
010.500.5507.01.011 Recreation -Reg S&W 10,000.00
010.500.5513.61.011 Aquatics Pools -Reg S&W 10,000.00
010.500.5519.71.011 EAD Recreation -Reg S&W 20,000.00
010.500.5523.01.011 Panaewa Zoo -Reg S&W 15,000.00
TOTAL: $ 74,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.01.021 P&R Admin -Overtime 3,200.00
010.500.5511.01.011 Hoolulu Complex -Reg S8W 45,000.00
010.500.5513.51.011 Aquatics Admin -Reg S&W 300.00
010.500.5513.71.011 Aquatics Beaches -Reg S&W 18,000.00
010.500.5517.01.011 Culture & Arts -Reg S&W 3,000.00
010.500.5519.11.011 EAD Admin -Reg S&W 2,000.00
010.500.5519.91.011 EAD Special Programs -Reg S&W 2,500.00
TOTAL: $ 74,000.00
Forth#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION
CONTACT: D. SHIRO PHONE: X8463 DATE: OS / 11 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.911.5911.05.341 Provision for Compensation -Highway $ 85,000.00
TOTAL: $ 85,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.01.011 Highway Administration - S&W $ 17,000.00
020.301.5301.51.011 Highway Ka'u Road - S&W 28,000.00
020.901.5902.17.341 Retirement Benefits -Highway 40,000.00
TOTAL: $ 85,000.00
EXPLANATION (Provide complete explanation):
Funds available in Provision for Compensation account.
Transfer of funds needed to cover shortage due to un-budgeted collective bargaining pay increases and employer
shaze of health benefits.
SUBMITTED BY: e'~ ~c~-~-- DATE: O5 / 11 / 06
~ Department Head
#i#*****kkk### #****kk#k####******kk**######****k*kk**#####**********k###t####*#**k***#####i##*##***k**kk***k*##i####
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
~ ~
signed: _ DATE: MA~ 1 1 /2UOfi
~ Director of Finance 1 ~
Appr~o've/d Deferred Deenied
Signed: / !Wl? DATE: M'/Y ~ 2/?OOs
Mayor
Transfer No. 39
O !
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: CORPORATION COUNSEL DIVISION: ADMINISTRATION
CONTACT: MARCIA MATSUI PHONE: 961-8251 DATE: OS / 09 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.131.5131.02.115 MISC CONTRACT SVCS $ 10,000.00
TOTAL: $ 10,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.131.5131.06.454 COMPUTER EQUIPMENT $ 6,500.00
010.131.5131.06.480 MISC EQUIPMENT 3,500.00
TOTAL: $ 10,000.00
EXPLANATION (Provide complete explanation):
The Misc Contractual Services account has available funds as expenditures were less than what was anticipated
and major trials scheduled for this year have been re-scheduled for the latter part of 2006.
Funds are needed in the equipment accounts far the purchase of replacement PCs (2), laptop, recording system,
and laser printer; the purchase of 3 desktop scanners for the new imaging system recently implemented; and the
purchase of a color laser printer to satisfy the requirements for the Courts, the Hawaii County Council and
opposing counsel.
SUBMITTED BY: ~ DATE: ~aX 1 11D06
Department Head
ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial
~ ~ ' MAY 12 X006
Signed: DATE: /
Directory f Finance W
/Approved _ Deferred _ Denied
Signed: DATE: MAY 2 7~s
Mayor
Transfer No. 40