HomeMy WebLinkAboutCOM 0024.031 2004-2006 tv or~
Harry Kim ~ ~ ~''~s William Takaba
Mayor ~ _ ,Director
••••~~Oi~M' L:,`0 UJ11 ~ I~
County of Hawaii
~ ,
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 • Pax (808)961-8248
June 5, 2006
Stacy K. Higa, Chair,
And Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
SUBJECT: Transfer of Funds
May 16 - 31, 2006
Attached is a Report of Transfers Authorized showing transfers made May 16 - 31, 2006.
Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
De a Sal
C troller
Attachment
Comm. No. 2
Ref. To:
Ref. Uute.
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Form #:A-102 COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: GaryTakamura PHONE: 961-8489 DATE: OS / 15 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-911-591 1.04-341 Provision for Compensation Adjustment - G $ 1,679,865
TOTAL: $ 1,679,865
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $ 1,679,865
TOTAL: $ 1,679,865
EXPLANATION (Provide complete explanation):
Per department requests, to transfer funds from the Provision for Compensation Adjustment account to various
salaries and wages accounts For unbudgeted collective bargaining wage increases.
SUBMITTED BY: ~ DATE: MAY / 15 ZQOB
Depar ent Head
ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: ~ DATE: MA`s 1 5 006
it clot of Finan
~ Approve, d,, p ~n,~, / _ Deferred _ Denied
Signed: ~y~~"`^'"a r' DATE: S / ~ ~ / ~
Mayor
Transfer No. 41
Account No. Account Title Amount
010.111.5111.01.011 Office of Management-Regular S&W 57,280
010.121.5121.01.011 Finance Adm &Budget-Regular S8W 3,108
010.151.5151.01.011 Civil Service-Regular SS:W 24,096
010.171.5171.01.011 Janitorial Services-Regular SB:W 6,920
010.171.5171.21.011 Building R8M-Regular SB:W 70,534
010.171.5171.91.011 Bldg Design &Engrg-Regular S&W 16,201
010.171.5173.01.011 Public Works Admin-Regular S&W 13,759
010.181.5181.51.011 Automotive Division-Regular S8W 98,584
010.183.5183.01.011 Engineering Division-Regular S&W 39,247
010.201.5201.01.011 Police Commission-Regular S&W 963
010.201.5202.01.011 Police Headquarters-Regular S8:W 1,134
010.201.5203.51.011 Administrative Services-Regular S&W 26,216
010.201.5203.61.011 Technical Services-Regular S&W 27,103
010.201.5203.71.011 Driver Lic & Traf Svc-Regular S8W 46,940
010.201.5203.81.011 Dispatch-Regular S8:W 42,950
010.201.5206.01.011 CID-JAB-Vice-Regular S&W 9,285
010.201.5207.01.011 South Hilo Police-Regular SB:W 1,656
010.201.5208.01.011 North Hilo Police-Regular S&W 828
010.201.5209.01.011 Hamakua Police-Regular S&W 4,128
010.201.5210.01.011 Waimea Police-Regular S&W 885
010.201.5211.01.011 Kohala Police-Regular S8:W 1,089
010.201.5212.01.011 Kona Police-Regular S&W 5,923
010.201.5212.21.011 Kona Police CID-Regular S&W 927
010.201.5213.01.011 Ka'u Police-Regular S&W 1,044
010.201.5214.01.011 Puna Police-Regular S8:W 1,755
010.201.5215.61.011 HIPAL-Reglar S8W 1,071
010.221.5221.01.011 Fire Protection-Regular S&W 777,787
010.221.5221.01.021 Fire Protection-Overtime 57,205
010.221.5221.01.099 Fire Protection-Mist S&W 12,600
010.221.5224.01.011 Fire Prevention-Regular S&W 10,359
010.221.5224.01.099 Fire Prevention-Mist S&W 25,200
010.221.5225.01.011 Equipment Maint-Regular S&W 13,536
010.221.5226.01.011 Trng 8 Volunteer Fire-Regular S&W 7,523
010.221.5226.01.099 Trng & Volunteer Fire-Mist S&W 8,400
010.231.5231.01.011 Construction Inspection-Regular S&W 13,479
010.231.5232.01.011 Building Inspection-Regular S&W 35,640
010.241.5241.01.011 Civil Defense-Regular S&W 17,560
010.271.5271.01.011 Prosecuting Atty-Regular S&W 49,519
010.271.5271.13.011 Kona Pros Atty-Regular S&W 12,111
010.311.5311.01.011 Mass Transit-Regular S&W 6,720
010.423.5421.01.011 Alae Cemetery-Regular S&W 6,900
010.423.5421.11.011 Hilo & W Hi Vet Cem-Regular S8W 11,700
010.481.5481.01.011 Coordinated Services-Regular S8:W 20,000
010.481.5482.01.011 RSVP-Regular S&W 10,000
010.500.5505.01.011 Parks Maintenance-Regular S&W 80,000
TOTAL 1,679,865
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: GaryTakamura PHONE: 961-8489 DATE: OS /1S /06
FISCAL PERIOD: July 1, 20 05 to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-91 I-5911.03-341 Vacation Pay $ 8,191.00
TOTAL: $ 8, 191.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.01-01 I Civil Defense- Regular S&W $ 8,191.00
TOTAL: $ 8, 191.00
EXPLANATION (Provide complete explanation):
Per request, to transfer funds from the Vacation Pay account to the Civil Defense S&W account to cover
shortage due to vacation cash-in-lieu payment.
SUBMITTED BY: ~ Vkft P DATE: MAYI ~ 5 ~yOCS
De artment Head
ACTION: J~ Recommend Approval _ Recommend Deferral _ Recommend Denial
signed: DATE: MAY / 1 5 2005
ire for of Financ
Approvnepd0~,,,, /I _ Deferred _ Denied
Signed: o' _ DATE: 5 I I (D / ~ ~O
Mayor
Transfer No. 42
Form u:n-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: Administration
CONTACT: Kay Nishibayashi PHONE: x2274 DATE: OS / 09 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5212.02.115 Kona Police - OCE,: Misc. Contract Svcs. $ 4,000.00
TOTAL: $ 4,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.20.480 Police Admin Div.-Equip, Misc. Equipment $ 4,000.00
TOTAL: $ 4,000.00
EXPLANATION (Provide complete explanation):
Funds available duet to lower than budgeted cost of guard services for Kona cellblock.
Funds needed to purchase weightlexercise room equipment for departmental personnel.
gar ~ 2o9s
SUBMITTED DATE: /
Departure ead
ACTION: Recommend Approval _ Recommend Deferral Recommend Denial
Signed: ~ ~ DATE: MAY/ 1 7 2QOn
Director of Finance
/Ap
ove~p~~~d _ _ Deferred _ Denied
Signed: '/"I^l"Vl')l,/0„~i DATE: MAYI 1 A ~QQ~_
~/Mayor
Transfer No. 43
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING/ADMINISTRATION
CONTACT: D. SHIRO PHONE: X8463 DATE: OS / 16 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.231.5232.02.115 Building Inspection -Misc Cont Svc $ 27,000.00
TOTAL: $ 27,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.173.5173.02.115 Public Works Admin -Misc Cont Svc $ 27,000.00
TOTAL: $ 27,000.00
EXPLANATION (Provide complete explanation):
Funds available in Building Inspection Account. Contract for "Process Mapping" training less than anticipated.
Transfer of funds needed for Deparhnent-wide training provided by Public Works Administration.
SUBMITTED BY~ ~ • ~e~ DATE: OS / 16 / 06
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
G ~ M~iY 1 7 2Q06
Signed: DATE: /
Director o ~L
Approved ' Q P~ _ Deferred _ D/e~nied
Signed: \~--k~~~~"~1o DATE: MpY ~ B/~~~s
Mayor
Transfer No. 44
Forma:A-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: ADMINISTRATION
CONTACT: June Luke PHONE: 961-8559 DATE: OS / 22 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.02.107 P&R Admin OCE, Advertising $ 4,000.00
010.500.5503.02.115 P&R Admin OCE, Misc. Contract Services 6,500.00
010.500.5503.02.341 P&R Admin OCE, Misc. Chazges 1,000.00
TOTAL: $ 11,500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.06.480 P&R Admin -Misc. Equipment $ 11,500.00
TOTAL: $ 11,500.00
EXPLANATION (Provide complete explanation):
This transfer is needed to cover the shortage of funds needed to purchase a mobile shelving system needed to
store payroll, personnel, accounting, permitting, C1P records, etc.
Funds aze available in P&R Admin's Advertising account because public notice expenses were not needed this
fiscal yeaz. Funds aze available in P&R Admin's Misc. Contract Services account because security services at
KCAC were not needed when pool was closed, or security was not available. Funds aze available in P&R
Admin's Misc. Charges account because sign language interpreters and tape translations were not requested by
any patrons this fiscal year.
SUBMITTED BY: DATE: ? / ~l2/ Q~p
epart e t Head
*kkk**********## *****####*****#**********#**#****k*********************kk******kik##***#*k
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
MAY 2 3 2Q,~S
Signed: DATE: /
Director of Finance
~ Ap~pr~ov~e~d(~ ~ _ Deferred _ Denied
Signed: DATE: S / ~ / ~ ~
ACTING Mayor
Transfer No. 45
Form#:A-102 COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAH POLICE DEPT DIVISION: Administration/Finance
CONTACT: KAYNISHIBAYASHI PHONE: 961-2274 DATE: OS / 19 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.103 Admin -Janitorial Svc $ $2,500.00
010.201.5203.02.339 Admin -Insurance 56,000.00
TOTAL: $ 58,500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5215.04.115 Investigating Cause of Death $ $50,000.00
010.201.5215.06.115 Sobriety Testing 8,500.00
TOTAL: $ 58,500.00
EXPLANATION (Provide complete explanation):
Funds are available under these accounts due the contracts for janitorial service and insurance lower than
anticipated.
Funds aze needed in these accounts due to higher than anticpated costs. In preparing the budget, it is hazd to
anticipate the number of fatalities and related costs such as autopsies that are incurred with these incidents. Lab
testing costs are dependent on the number suspected drivers under the influence of alcohol (DiJI) which is also
hard to anticipate.
SUBMITTED BY: DATE: MAY r 2 ?~Q6
D artment H d
++++x++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial
~,j~ ~ ~ MAY 2 4 2006
Signed: DATE: / /
Director of Finance
/ApprQoQve~d~ _ Deferred _ Denied
Signed: `?\~~~"-""r' DATE: S/ ~-S/r7L
A IP ~'vlayor
Transfer No. 46
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: Fire Protection
CONTACT: Gerald Makino PHONE: 961-8309 DATE: OS / 23 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5224.01-011 Fire Prevention -Regular S&W $ 55,000.00
TOTAL: $ 55,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5227.01-218 Misc Fire -Helicopter Svcs, Fuel $ 45,000.00
010-221-5227.01-228 Misc Fire -Helicopter Svcs, Parts 7,000.00
010-221-5227.01-111 Misc Fire -Helicopter Svcs, Rental 3,000.00
TOTAL: $ 55,000.00
EXPLANATION (Provide complete explanation):
This transfer replenishes helicopter accounts for over-budget expenditures due to rising fuel costs and
operational requirements, respectively.
Funds will be transferred from the referenced salaries account which has been identified as having excess
funds as a result of unfilled positions.
SUBMITTED BY: DATE: S / 23 / UC
epartment Head
xxxxxx+++++++x+ +xxxxx++++++xxxxxxxxxxxxx++xxxxxxxxxxx++++++++++x++xxx+x+xx+xxxxxxxxxxxx++x++x++++++++xx+x++xxxxxxxxx
ACTION: Reco~mend Approval _ Recommend Deferral Recommend Denial
signed: DATE: MAC 2 4 ~UG6
Director of Finance
l/ Approvedn _ Deferred _ Denied
Signed: DATE: S / 15 ! ~
Mayor
Transfer No. 47
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Administration
CONTACT: Arlene Miyake PHONE: 961-8740 ext 23 DATE: OS / 23 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.39.341 Friends of the Park -Misc Charges $ 10,000
TOTAL: $ 10,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5507.06.480 Recreation -Misc Equipment $ 10,000
TOTAL: $ 10,000
EXPLANATION (Provide complete explanation):
Bids and specs for the fencing project at Waimea Park cannot be completed by fiscal year end. As a result,
Council Member Hoffman has concurced to use money that was allocated by Resolution 289-06 to purchase
equipment for the Recreation staff in his district.
SUBMITTED BY: i~~ DATE S/ 2 3 / ~6
D artment Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: "~'46"~i'Gti DATE: M'7' 2 41106
Director of Finan e yii
/Approved _ Deferred _ Denied
Signed: U r DATE: s / ZS
lN~~ayor
Transfer No. 48
~ Lounty of Hawaii is an Equal Opportunity Provider and Employer
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: Recreation
CONTACT: Arlene Miyake PHONE: 961-8740 ext 23 DATE: OS / 24 106
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5507.02.102 Recreation -Telephone $ 3,400
TOTAL: $ 3,400
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5507.06.454 Recreation -Computer Equipment $ 3,400
TOTAL: $ 3,400
EXPLANATION (Provide complete explanation):
A transfer of funds is needed to purchase a color laser printer, laptop and projector for the Recreation Division.
Funds are available in the telephone account as monthly expenditures were less than budget estimates.
SUBMITTED BY: cam' DATE: ~ / T /
~rtm t
Heaeri d
#i******#*****
ACTION: Recommend pproval _ Recommend Deferral _ Recommend Denial
Signed: ~ / DATE: MeY/ 2 5 2pOG
G' Director of Finance
( Appro~ve~d,~(~ ~ _ Deferred _ Denied
Signed: `--~~~~~bV DATE: S/~l ~4
ACTING Mayor
Transfer No. 49
_ _ County of Howori is an Equal Opportunity Provider and Employer
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Accounts
CONTACT: Deanna Sako PHONE: 961-8425 DATE: OS / 26 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.901.5902.15.341 Health Benefits $ 200,000.00
TOTAL: $ 200,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.901.5902.17.341 Retirement Benefits $ 200,000.00
TOTAL: $ 200,000.00
EXPLANATION (Provide complete explanation):
Funds are available in Health Benefits due to a one-time premium holiday in December 2005.
Funds are needed in Retirement Benefits due to payments being higher than anticipated in the current year. This
was the first yeaz that we moved to the percentage of salaries and wages method for paying retirement benefits
for employees. Previously, our contribution was based on an acturarial calculation.
SUBMITTED BY: ~ DATE: MAY/ 2 6 Z9OG
e artment Hea
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
N
Signed: ~ DATE: MAY / 2 s 296
Director of Financ Vr.
/(Approved, ~ _ Deferred _ Denied
Signed: `-~~~l~l-W dY DATE: S / 30 / 0 G
(,/Mayor
Transfer No. 50
,
Form#:A-102 COUNTY OF IiAWAI`I
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Reseazch and Development DIVISION:
CONTACT: Lois Nishida PHONE: x8584 DATE: 5 / 24 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-161-5161.02-102 Research &Dev Oce, Telephone $ 6,000.00
TOTAL: $ 6,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-161-5161.18-45d Research &Dev Eqpt, Computer Eqpt $ 3,500.00
010-161-5161.18-450 Research &Dev Eqpt, Office Equip-Fixt 2,500.00
TOTAL: $ 6,000.00
EXPLANATION (Provide complete explanation):
Transferring funds from R & D Oce Telephone to purchase 2 computers for Private Secretary and Program
Specialist which need replacement. Additional funds of $2,500 will be used to purchase additional office
furnishings for the new Kona office. Telephone expense has been lower than projected due to a change in the
long distance provider and the late start in occupancy for the Kona office. These excess funds are therefore
made available.
SUBMITTED BY: DATE: 5 / 25 / 06
epartment ead
++*k*****+*#k# ##*#*********#****+++kkk***++#k*******#*****+###*****#kk***###k#***#
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: MAY 2 6 3~U6
Director of Finance '41,-
Approved _ Deferred _ Denied
Signed: DATE: ~l ~0 I D b
Mayor
Transfer No. 51
Formu:A-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of the Prosecuting Attorney DIVISION:
CONTACT: REID/NANCY PHONE: 961-0466 DATE: 5 / 25 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.02.115 Prosecuting Atty OCE, Misc Contract Svcs $ 2,000
010.271.5271.14.115 Prosecuting Atty Kona OCE, Misc. Cont. 1,000
Svcs
TOTAL: $ 3,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.09.480 Prosecuting Atty Equip, Misc. $ 2,000
010.271.5271.18.480 Prosecuting Atty Kona Equip, Misc. 1,000
TOTAL: $ 3,000
EXPLANATION (Provide complete explanation):
Request to transfer funds from Prosecuting Attorney Oce, Misc. Contract Svc. to Prosecuting Attorney Equip,
Misc. Equip. There are excess funds in Misc. Contract Services because costs for forensic analyst services
where not as high as expected for Hilo trials. Excess funds for Kona Misc Contract Svcs. aze due to transcript
cost projected to be less than expected. Funds will be used to purchase onsite defibrillator's which are proven to
be effective for immediate response to cazdiac incidents. We have an aging staff with established hypertensive
medical conditions. Victim's who visit our office for interview's and counseling are often under a great deal of
stress. Given the high stress nature of ow work, these units would be a proactive measure which my prove
effective in saving a life. These devices would be located in the office and be readily avaible for trained office
employees to use if an emergency should occur.
SUBMITTED BY: ~ t DATE: A~ / Ql~
Departmen Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
r
Signed: DATE: MAI 2 6
Director of Finance
_ Apyproved _ Deferred _ Denied
Signed: ~,~rr~~ DATE: 5/ 30 / 0 (r
ayor
Transfer No. 52
, i ri
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of the Prosecuting Attorney DIVISION:
CONTACT: REID/NANCY PHONE: 961-0466 DATE: 5 / 24 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.02.115 Prosecuting Atty OCE, Misc Contract Svcs $ 4,200
010.271.5271.14.115 Prosecuting Atty Kona OCE, Misc. Cont. 1,800
Svcs
TOTAL: $ 6,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.09.454 Prosecuting Atty Equip, Misc. $ 4,200
010.271.5271.18.454 Prosecuting Atty Kona Equip, Misc. 1,800
TOTAL: $ 6,000
EXPLANATION (Provide complete explanation):
Request to transfer funds from Prosecuting Attorney Oce, Misc. Contract Svc. to Prosecuting Attorney Equip,
Misc. Equip. Funds are available from Hilo Misc Contract Svcs due to Forensic Expert costs projected to be less
than budget because Hilo trials this fiscal year did not require their extensive services. There aze excess funds
in the Kona Misc Svc account due to Transcript costs projected to be under budget. Funds will be used to
purchase .40 S&W caliber Glock Pistols for Investigator's. Investigator's need to carry firearms when they
conduct their investigations because they often deal with dangerous people and travel to remote area where
police response my be long. Investigator's also need to extradite prisioner's in state and out of state in which
they need to carry a firearm for personal and public protection should the defendant attempt to escape.
/ ~
SUBMITTED BY: ~ DATE: ~ / 2-~ / r~6
Dep tment Head
ACTION: /Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: u"~" DATE: MAY /2 6 2Q~S
Director of Finance
~pproved -Deferred -Denied
Signed: ~'~r I`1~fiw" OV DATE: 5 / ~ I 0 b
Mayor
Transfer No. 53
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of the Prosecuting Attorney DIVISION:
CONTACT: RE1D/NANCY PHONE: 961-0466 DATE: 5 / 26 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.01.011 Prosecuting Atty S&W -Hilo $ 34,100
010.271.5271.02.115 Prosecuting Atty OCE, Misc. Cont. Svcs 8,900
TOTAL: $ 43,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.271.5271.09.454 Prosecuting Atty Equip, Computer Equip. $ 34,100
010.271.5271.18.454 Prosecuting Atty Kona Equip, Computer 8,900
Equip.
TOTAL: $ 43,000
EXPLANATION (Provide complete explanation):
Request to transfer funds from Prosecuting Attorney Oce, Misc. Contract Svc. to Prosecuting Attorney Equip,
Computer Equip. Funds will be used to purchase tablet PC's and Laptop computers for Attorney's, MIS,
Accountant and Investigator's to improve efficiency in communications and document preparation. Attorney's
spend long hours prepazing for trials. The portability of tablet PC's and Laptops will allow them to work from
home, to use in trial and to do reseazch at the courthouse. Courts aze also requiring electronic filing of
documents so having a laptop available at the courthouse would be beneficial. We have excess funds in our
S&W account mostly due to our Information Sys Analyst Nposition being vacant for 6 1/2 months, our Senior
Deputy Prosecuting Attorney leaving in February and our PA-0055 position being vacant for 2 1/2 months. We
have excess funds in Misc Svcs due to costs for conflict cases and forensic analyst projected to be under budget.
SUBMITTED BY: ~~L/""~~ DATE: S l~~~i
Depart ent H d
********#********##*******fF****#******#********##***************#*********#**
ACTION: Recommend Approv _ Recommend Deferral _ Recommend Denial
Signed: DATE: MAY / 2 6 2005
Director of Finance
/A~pprQo(v,~ed~~ _ Deferred _ Denied
Signed: " ' ~ DATE: 5 I ~0 l~
Mayor
Transfer No. 54
s~ii .-r,
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Aging DIVISION:
CONTACT: Brenda J. Isa PHONE: 961-8600 DATE: OS / 26 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.411.5411.10.341 Area Plan on Aging OCE, Misc. Contract $ 41,036.73
TOTAL: $ 41,036.73
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.411.5411.09.011 Area Plan on Aging S&W, Regulaz S&W $ 37,216.74
010.411.5411.09.099 Area Plan on Aging S&W, Miscellaneous 3,819.99
TOTAL: $ 43,036.73
EXPLANATION (Provide complete explanation):
To adjust allocation of Federal Funds. Funds needed in Salaries and Wages account due to collective bargaining
unit wage increase during current fiscal yeaz; contact hires for Aging and Disabilities Resource Center and
Caregiver Program due to the increase in the demand for services. Funds aze available in Area Plan on Aging
OCE due to the delay in projects rescheduled for next fiscal year and the award of the Aging and Disabilities
Resource Center Grant starting 11/1/OS to 12/15/08.
SUBMITTED BY: ~ DATE: ~ l 0.~~0 / D~
Departure t Head
************************************************f*******##***#*************#************************#
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: ~ ~ ~ DATE: MAY/ 3 02/005
Director of Finance ~ Yy
Approved _ Deferred _ Denied
vL
Signed: DATE: S / /
Mayor
Transfer No. 55
Form#A-~oz COUNTY OF HAWAII
Revised: 07107
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Aging DIVISION:
CONTACT: Brenda J. Isa PHONE: 961-8600 DATE: OS / 25 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.411.5411.02.341 Office of Aging OCE, Misc. Chazges $ 11,996.50
TOTAL: $ 11,996.50
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.411.5411.01.011 Office of Aging S&W, Regular S&W $ 11,996.50
TOTAL: $ 11,996.50
EXPLANATION (Provide complete explanation):
Funds needed in Salazies and Wages account due to collective bazgaining unit wage increase during current
fiscal year. Due to the delay in starting of the Caregiver Support service, funds are available from Office of
Aging OCE.
SUBMITTED BY: DATE: ~ / cl.~
Departure t Head
~~~~~~~xx~~~~~ ~~~~x~~xxx~~~~~~~~~~~~~~~~~~~~~~~~~~3xx~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~kx~~~~~~~~~~~~~~~~~~~~~~~t~~~~
ACTION: ~IpRecor~mend Approval _ Recommend Deferral _ Recommend Denial
Signed: ~ DATE: MaY / J ~ 28D6
Director of Finance
l/ Appro~v~e~dp ~ _ Deferred _ Denied
Signed: `~~~~`+t"`~/X i DATE: S I 3~ l b~
Mayor
Transfer No. 56
Form #:A-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION:
CONTACT: Nancy Crawford PHONE: 961-8092 DATE: OS / 30 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5125.02.115 Real Property Tax - OCE, Misc.Contract $ 27,750.00
Svcs.
TOTAL: $ 27,750.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5124.02.1 IS Treasury OCE -Misc. Contractual Svcs $ 2,500.00
010.121.5124.02.227 Treasury OCE -Computer & Office Supply 3,750.00
010.121.5124.02.229 Treasury OCE -Bldg & Constr Materials 3,000.00
010.121.5124.02.338 Treasury OCE -Rent of Land Bldgs- Office 5,000.00
010.121.5124.06.450 Treasury Equip -Office Equip-Fixt-Furn 13,500.00
TOTAL: $ 27,750.00
EXPLANATION (Provide complete explanation):
Due to the delay in the implementation of the upgrade of the Real Property's Computer System (CLT IAS
World), there are funds available in their OCE account.
Funds are needed for the relocation of the Treasury Division's Motor Vehicle Registration Office in Kona. The
monies will be used for the first month's rent (for this fiscal year), materials/supplies for the office renovations
and setup, and necessary office equipment.
May 3 o zoos
SUBMITTED BY: DATE:
Departn ent Head
ACTION: Recom' mend Ap~ppr~oval _ Recommend Deferral _ Recommend Denia~lpp
Signed: y` ~~V~`~---- DATE: MAY/ Ji~ttmC6
Director of Finance
Approved _ Deferred _ Denied
Signed: DATE: 5/ 3 ~ /
Mayor
Transfer No. 57