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Home My WebLink AboutCOM 0024.032 2004-2006 tv w Harry Kim ..w„ William Takaba Mayor t ~ Director r Nancy E. Crawford • w Deputy Direclor County of Hawaii Finance Department 25 Aupuni Sveet, Room 118 • Hilo, Hawaii 96720 (808)961-8234 Fax (808)96]-8248 June 22, 2006 r,- l~ L Stacy K. Higa, Chairman, ~ ~ , and Members of the Hawaii County Council L' ` ' rv County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 c,~ Dear Chairman Higa and Members of the County Council: . c r.; SUBJECT: Transfer of Funds June 1 through June 15, 2006 Attached is a Report of Transfers Authorized showing transfers made from June 1 through June 15, 2006. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Deanna Sako Controller Attachments Cartxn. Wa. 2 .3 2 Ref. To: Raf. Uate_ Hawai ~i County is an equal opportunity provider and employer. 0 0 0 0 0 0 0 u~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 0 0 o n o 0 0 0 0 0 ~ o 0 0 0 0 0 0 o v . . C O O O O O O O M O O O O O O M O 0 0 0 0 0 0 0 I~ ~ o 0 0 0 0 0 o v o 0 0 0 0 0 0 0 0 0 o n o o N O O O O O O O O N M I~ O O O O n O~ O N ~ V V O N a ry M N O~ m~ 1~ OD O N N (O CO, N ~ M N~ 00 tw OI N 333 ~LL a3 3v ~aiu' ~ a=oo Qy 3 a W W L am c W ° 3 p U W y' w ~ rn ~ U w ~ a~ y 3 N ~ W UO W ~ Q O 3 J ~ m 0 °o Q° rn E c~i~ c~ 3° E O u~i Q ~ 3 ~ ~ a a `o ~ o> 'Z m m~ a 'o ~ O a ~ y c° E~ m m m U O a~ p> 'w ° m d .o m 3 U ~ ~ ° ~ Q m ° y ~ ~ t U m m ~ ~ E m ° ~ ~O m x d a~ U 'v aEi v o v a°i o m m ~'o m o 'm °o ~ a~~ LL¢~¢~ a¢~ 'x x p¢ x 3 Y Y~ a u. O m (O m O O O N N N N N N O N O N m O N O N m 0 0 N O O O O O O O 0 0 7 0 N N M 7 7 W M M m m a~ M 01 O E M M M H O O O O M M N O O O O O ~ N O t~ n M N N N~ N N~ N ~C1 ~ N N N~ N N N N ~NC1 N N N N O O O O O N 0 0 0 0 0 0 ~ 0 0 O O O O t0 0 0 0 0 o r o 0 0 0 0 o r o 0 0 0 0 0 v . . ~ o 0 0 0 o M o 0 0 0 0 o M o 0 0 0 0 0 n ~ o 0 0 0 o v o 0 0 0 0 0 0 o n o 0 o N ° 0 0 0 O O dD M f~ O O O O n O M V V O O N ~ N O O (O O I~ CO 0 0 0 (D O m N~ 0 0 M Q W m N ~ W m V (O R 7 M ~ N M N m O O N ~j E ~ w ~ ~ c m ~ K n W W W w w 3 W x~0 ~ O O mm m v3iv3i o30~ ~3 v~ ~>>a O Y O H W U h f/1 U w Udo °o a(j rn~a°N~NE~O ~rnrny O d U a c m 3~ p~ y n> U c c c ` N t0 L l0 t0 ~ N N O U LL O N y 0 0 0 N lO N~ ~ C C ~ X 2 3 Q Q Y m p Z Y Y Y p~ Q ~ W W m O a N A M N M (O N N N N N O Of m W W O QD O O N O O O O O O O O N 0 7 (V r (M V O OJ M OD N N M ~ M M M (V ~ 0 0 ~ ~ M M N O O ~ N O I~ W N M N N ~ N~ N N N N N N N N N N N N O W U ~ ~ ~ ~ a E ~ i.~ m m a6 p g s pU c c~ U c c~ m ~ m a a a w a0 i~a° iii a° as a' v d ° N •L N O C 3 l0 t6 lO l0 N N N N N N r W~ N N N N N N N N N N a C C C C C C C C C C y ~ L d ~ y y~ j~ 00 00 O O O O O O O O G N N N ~ ~ ~ ~ ~ r ~ p n cD ~o co ~ Q fD (O (D (O N (D (O (D w O Y N O N O W O O N M R N (O 1~ W N ` Z N N m m m m m (O m (D c0 ~ r Forth #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Michael Dworsky PHONE: 961-8515 DATE: OS / 31 106 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.02.229 Landfills Oce, Bldg & Constr Materials $ 182,000 085.901.5902.15.341 Health Benefits 90,000 085.911.5911.93.341 Workers Comp 150,000 TOTAL: $ 422,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.01.011 Landfills S&W, Regular S&W $ 67,000 085.601.5604.01.021 Landfills S&W, Overtime S&W 232,000 085.601.5604.51.021 P-Hulu W.HI L-Fill S&W, Overtime S&W 3,000 085.601.5610.01.021 Recycling Programs S&W, Overtime S&W 5,000 085.901.5902.17.341 Retirement Benefits 104,000 085.901.5902.20.341 FICA Employer Share 11,000 TOTAL: $ 422 000 EXPLANATION (Provide complete explanation): Funds are needed in the various Salaries and Wages accounts, due to Bargaining Unit O1 rate increases that were not yet approved at the time the budget was created and due to increased overtime. The overtime is due in part to the sliver fill operations and litter control and the South Hilo Sanitary Landfill. Funds are also needed in the retirement and FICA accounts due to increased overtime and a higher rate for retirement benefits than what was budgeted. Funding for the sliver fill operations were recently appropriated into the Building and Construction Materials account but were intended to cover additional S&W as well. Funds are also available in the health benefits and Workers Comp accounts due actual costs being less than anticipated. SUBMITTED BY: ~ +'6'y ~ DATE: / / ~ r" epartment Head ACTION: Recommend Approval Recommend Deferral _ Recommend Deniapl Signed: ~ DATE: ~U~/ 1 2pU6 irector of Finance /pproved _ Deferred _ Denied Signed: DATE: ~ / ~ / ~'6 Mayor Transfer No. 58 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: Aquatics CONTACT: Larry Davis PHONE: 961-8694 DATE: OS / 31 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.62.110 Aquatics Pools -Repairs to Facilities $ 16,000 TOTAL: $ 16,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.66.480 Aquatics Pools - Misc Equipment $ 16,000 TOTAL: $ 16,000 EXPLANATION (Provide complete explanation): Council discretionary funds were transferred to the Aquatics Pools Repairs to Facilities account to purchase starting blocks for Kohala Pool. Stazting blocks aze equipment and should be purchased out of an equipment account. Accordingly, a transfer of funds is needed to move the funds from the OCE account to an equipment account. SUBMITTED BY: DATE: tJ / 3~ / ~ Departrr) t Head ACTION: /Recommend Approval _ Recommend Deferral _ Recommend Denial T ~i1a, JUG 1 X006 Signed: DATE: Director of Finance A~pp~ropve~d,(- / _ Deferred _I-Deniend Signed: ~~a~' `~~71" I' DATE: w / / ~ l~ Mayor Transfer No. 59 r ~~na., s unWn~ ~ r~ .,n Gn~~ni nnnnnh inf+v vn<,,,rd... and Fmnlnvsr Form #:A-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: OFFICE OF MANAGEMENT DIVISION: OHCD CONTACT: EDWIN S. TAII2A PHONE: 961-8379 DATE: 06 / 01 / 06 FISCAL PERIOD: July t, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-931-5934.93-115 A Friendly Place -West HI One-Stop $ 90,000.00 Resource Center 010-931-5934.86-115 Kohala Sr. Ctr. Roof Replacement 7,843.75 TOTAL: $ 97,843.75 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-931-5934.96-115 Removal of Arch Barriers -Various County $ 90,000.00 Facilities 010-931-5934.89-115 Administration, Planning & Fair Housing 7,843.75 TOTAL: $ 97,843.75 EXPLANATION (Provide complete explanation): Funds for A Friendly Place sewerline project is no longer needed. The developer has donated and completed the sewerline connection. The Kohala Senior Center Roof replacement project is completed and the balance of funds is no longer needed. As stated in the 2006 CDBG Action Plan, the $90,000 will be used for the Removal of Arch Barrier Project. The balance of the Kohala Roof Project will be used to cover a portin of the cost of the Housing Study Update and other Administrative costs. SUBMITTED BY: DATE: Li'~- lC / l ~~i department Head ACTION: ~ Recommend Approval _ Recommend Deferral Recommend Denial p~~ ~ ~u~ i zoos Signed: ~ 'rt'U?~ DATE: Direc or Yti /Approved _ Deferred / ,Denied Signed: DATE: 4 / ~ / Mayor Transfer No. 60 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Risk Management CONTACT: Sharese Macomber PHONE: 808-961-8067 DATE: 06 / OS / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5128.02.227 Risk Mgmt Computer & Office Supplies $ 300 TOTAL: $ 300 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5128.10.454 Risk Mgmt Computer Eqpt & Software $ 300 TOTAL: $ 300 EXPLANATION (Provide complete explanation): This transfer is to provide amulti-functional color printer for certain requirements within Risk Management. The Computer & Office Supplies account has enough funds for this transfer, because, the Risk Management Division was created in the middle of the fiscal year. Therefore, this division did not have to use most of the provided fund. SUBMITTED BY: i ~ DATE: ~ D artment Hea 6/,t' 66 ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ DATE: SUN/ 6 206 Director of Fin ce _ Approved _ Deferred _ Denied Ut;N 1 3 lUUfi Signed: DATE: / / Mayor Transfer No. 61 Form #:A-toe COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: Administration/Finance CONTACT: KAY NISHIBAYASHI PHONE: 961-2274 DATE: 06 102 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached See Attached $ TOTAL: $ 453,700.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached See Attached $ TOTAL: $ 453,700.00 EXPLANATION (Provide complete explanation): See Attached JUN - 2 2006 SUBMITTED BY: DATE: / / Department Head •w•wx~~f.•~+•art~f+•xarr~rww~~a~~•?*kxxwirWr.•~f.?+•~~ta*+a~~~wwf.+~~w+•~~~~~kkwwk++aa~+•xr.?wow++~a~k*~k~~~~~•++f.•+k+f~a+~++ ACTION: /Recommend Approval _ Recommend Deferral Recommend Denial Signed: ` DATE: ~U~ 6 ~~6 Director of Fina _ Approved _ Deferred Denied Signed: DATE: ^,LllN ~ 3 /206 kMayor _ Transfer No. FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.81.011 Dispatch - Regular S & W $ 168,700.00 010.201.5208.01.011 North Hilo - Regular S & W $ 40,000.00 010.201.5212.01.011 Kona - Regular S & W $ 160,000.00 010.201.5212.21.011 Kona CID - Regular S & W $ 40,000.00 010.201.5213.01.011 Kau - Regular S & W $ 45,000.00 TOTAL $ 453,700.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5201.01.021 Police Comm - S & W $ 700.00 010.201.5203.51.011 Admin - Regular S & W $ 118,000.00 010.201.5203.61.021 Tech Svc - Overtime S & W $ 120,000.00 010.201.5206.01.021 Hilo CID - Overtime S & W $ 200,000.00 010.201.5209.01.021 Hamakua - Overtime S & W $ 15,000.00 TOTAL $ 453,700.00 EXPLANATION: Funds are available under these accounts due to vacancies. The above districts presently have the following vacancies: Dispatch 7, North Hilo 1, Kona 16, Kona CID 6 and Kau 4. Funds are needed under the Police Commission overtime account due to expenses a little higher than anticipated. Funds are needed under the Admin account to cover the TP (temporary) positions that the recruits are assigned to. These are unbudgeted positions that are funded by the vacancies from various districts. Funds are needed under the technical services overtime account due to the increase in overtime incurred as a result of the implemenation of the Records Management System. Responsibilities such as various reports required by the federal government have been added to the Records Section. Funds are needed under the Hilo CID overtime account due to increase in cases and vacancies. The current officers/detectives in this section must manage the increased cases even with the current vacancies. It is also due to cash in lieu payment for those who have left the department. Funds are needed under the Hamakua overtime account as a result of officers working additional hours to cover for the vacancies in the North Hilo and Hamakua districts. Form#:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Data Systems DIVISION: CONTACT: Clayton Yugawa PHONE: 961-8400 DATE: 06 107 106 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.02.102 Telephone $ 6,713.71 TOTAL: $ 6,713.71 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.10.454 Computer Equipment & Software $ 6,713.71 TOTAL: $ 6,713.71 EXPLANATION (Provide complete explanation): Funds are needed in our equipment account to purchase a computer server and a laptop. The server will replace an aging and out-of-maintenance server and will be used for production/testing purposes. Due to the contention for our existing laptop, the new laptop will be primarily used by our trainer. Funds are available in our telephone account because a number of circuits were disconnected due to the installation of our fiber. i SUBMITTED BY: DATE: I Z / ~ 1= D artm H d ACTION: Recommend App al Recommend Deferral _ Recommend Denial 6 ~ JUN 7 2906 Signed: DATE: ! Director of Finance n1,~i~/ /Approved _ Deferred _ Denied Signed: DATE: i `h/ ~ ~ `%'u~ /Mayor Transfer No. 63 - Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: CONTACT: Nancy Crawford PHONE: 961-8092 DATE: 06 / 07 106 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5125.02.115 Real Property Tax - OCE, Misc.Contract $ 30,000 Svcs. TOTAL: $ 30,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5123.25.107 Advertising $ 30,000 TOTAL: $ 30,000 EXPLANATION (Provide complete explanation): Due to the delay in the implementation of the upgrade of the Real Property's Computer System (CLT IAS World), there are funds available in that OCE account. Due to the increase in legal and recruiting advertising, additional funds are needed immediately for the advertising account. SUBMITTED BY: ~ ` DATE: JUN/ 8 2p06 ~Depa ment Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: SUN / 8 Z~6 Director o i nce k. Approved _ Deferred _ Denied JUN 1 3 ?Q06 Signed: DATE: / Mayor Transfer No. 64 ~119~!i Forrn #A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: Administration/Finance CONTACT: ICAYNISHIBAYASHI PHONE: 961-2274 DATE: 06 / 06 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached See Attached $ TOTAL: $ 19,800.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached See Attached $ TOTAL: $ 19,800.00, EXPLANATION (Provide complete explanation): See Attached JUN - ~ 2006 SUBMITTED B DATE: / / partment ead ***###*ftk*******###*#**********##**********##********####***** ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: 9 ~U~6 Director o e w Approved _ Deferred _ Denied Signed: DATE: ~ 5 ~~06 ,(/Mayor Transfer No. 65 ?LU' . FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.112 Admin -Mileage & Auto Allow $ 19,800.00 TOTAL $ 19,800.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5209.02.102 Hamakua -Telephone $ 500.00 010.201.5210.02.102 Waimea -Telephone $ 5,000.00 010.201.5211.02.102 Kohala -Telephone $ 1,200.00 010.201.5213.02.102 Kau -Telephone $ 1,800.00 010.201.5213.02.109 Kau - Repair of Equipment $ 7,800.00 010.201.5213.02.111 Kau -Rental/Lease of Equipment $ 500.00 010.201.5213.02.114 Kau -Electricity $ 500.00 010.201.5213.02.115 Kau - Misc Contract Svc $ 2,500.00 TOTAL $ 19,800.00 EXPLANATION: Funds are available under this account due to the retirement of 11 officers between August 2005 through April 2006 which left these positions vacant for the months of September through May 2006. Funds are needed under the utility accounts due to higher than anticipated cost for utilities such as telephone and electricity. Due to the increase in rates and increase usage. Funds are needed under the Repair of Equipment account to cover unanticipated repair costs to the Kau Police Station air conditioning system. As a result of this district being a distance away from the main electrical power plant, surges are caused which damaged the control system. Funds are needed under the Rental/Lease of Equipment account to cover increase usage of the copier machine. Funds are needed under this account due to higher than anticipated cost for body removal and medical services. Form #:n-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING CONTACT: D. SHIRO PHONE: X8463 DATE: 06 / 13 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.02.103 Janitorial Svcs -Contractual Janitorial Svc $2,470.00 TOTAL: $ 2,470.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.171.5171.01.021 Janitorial Svcs - Overtime S & W $ 2,470.00 TOTAL: $ 2,470.00 EXPLANATION (Provide complete explanation): Funds available in Janitorial Services -Contractual Janitorial Services. Original appropriation includes janitorial services for Honl facility. Facility not completed as anticipated -janitorial service contract not required this fiscal year. Transfer of funds needed in Janitorial Services - Overtime S & W account due unanticipated overtime for division. SUBMITTED BY: DATE: 06 / 13 / 06 Department Head •~,ertww+t•+~~++f f~~+•rtw~+w•~~e+•~rtw++~,rrt~~~x~,rx>~~~xxf~x~.r~~f~+~<f.e.ere~ee~~x.e+~.~a~+~i~+~~~,t~+,t+x+++~+xxxf:tf+ewYeoee ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ ~ DATE: JUN/ 15 2pO6 Director o /A roved _ Deferred _ Denied Signed: `~5~~~~""0+" DATE: UPI ~ 5 ~OOG f~layor Transfer No. 66 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING/ADMINISTRATION CONTACT: DIANE SHIRO PHONE: 961-8321 DATE: 06 / 13 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.01.011 Engineering & Surveys- Regular S & W $ 9,400.00 TOTAL: $ 9,400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.02.115 Public Works Admin - Misc Cont Svc $ 9,400.00 TOTAL: $ 9,400.00 EXPLANATION (Provide complete explanation): Funds available in Engineering & Surveys - S & W Account due to retirements during fiscal year. Transfer of funds needed for additional work on Environmental Assessment Study for Waikoloa Emergency Access Road. SUBMITTED BY: ~ C • !~-~`~.-.s DATE: 06 / 13 / 06 Department Head ACTION: 1Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: '"""°"'""'`~.Y \ DATE: SUN/ 15 ?~O6 Director o s Approve _ Deferred _ Denied ~ 1 5 2006 Signed: DATE: ~U / O.Mayor Transfer No. 67 ~aLJ~iL Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING CONTACT: D. SHIRO PHONE: X8463 DATE: 06 / 13 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.183.5183.01.011 Engineering & Surveys - Regular S & W $50,000.00 010.231.5232.01.011 Building Inspection - Regular S & W 50,000.00 TOTAL: $ 100 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.233.5233.02.115 Flood Control - Misc Contr Svc $ 100,000.00 TOTAL: $ 100,000.00 EXPLANATION (Provide complete explanation): Funds available in S & W Accounts due to vacant positions. Transfer of funds needed in flood control due to higher than anticipated drywell maintenance costs and additional flood canal maintenance due to heavy rains. SUBMITTED BY: ~e~-~-c~- DATE: 06 / 13 / 06 Department Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: r DATE: JUN/ 15 1pU6 Director of Finance ~ , ~pproved _ Deferred _ Denied Signed: ~-~~~1~~"" "V DATE: JUN/ 15 20OB ayor Transfer No. 68