HomeMy WebLinkAboutCOM 0957.000 2004-2006
CONSTANCE R. KIRIU Mwosx WILLIAM E. SMITH
County Clerk Deputy County Clerk
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County of Hawai `i
Office of the County Clerk
25 Aupuni Street
Hilo, Hawai'i 96720 c'a
Telephone: (808) 961-8255 Facsimile: (808) 967-8912 C
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June 22, 2006
TO: Council Members
FROM: Constance Kiriu
County Clerk
RE: Single Audit Report for Fiscal Year Ending June 30, 2005
A copy of the Single Audit Report of the County of Hawai `i for Fiscal Year Ending
June 30, 2005, is distributed for your information and review. The Single Audit Report was
prepared by KPMG LLP as part of the Council's overall audit contract and is not required by the
Hawaii County Charter.
The Single Audit Report is prepared for federal awarded programs to meet reporting and auditing
requirements. Specifically, sub-recipients in receipt of a minimum threshold amount of funds
are audited for the purpose of identifying material weakness of internal controls and testing
compliance with certain provisions of laws, regulations, contracts and grants, which could have a
direct and material effect on the financial statement amounts. A list of all county programs that
have received federal funds can be found on pages 7-17 ("Schedule of Expenditures of Federal
Awards"). A Schedule of Findings and Questioned Costs can be found on pages 19-23.
A "Corrective Action Plan" summary from the Office of Housing and Community Development
and Department of Water Supply for each finding can be found in the beginning of the report. A
"Summary Schedule of Prior Audit Findings", which is the findings of last fiscal year, is also
located in the beginning of the report.
A meeting with the external auditors will be scheduled for the Finance Committee meeting on
July 6, 2006 to answer any questions you may have.
Enclosures Comm. No. T7
Ref. To:
cc w/o enclosures: Department of Finance Ref. Dote
Office of Housing and Community Development
Department of Water Supply
(Note: County of Hawaii, State of Hawaii Single Audit of Federal Financial
Assistance Programs Year ended June 30, 2005 is on fil ein the office of the
County Clerk.)
Hawaii County Is An Equal Opportunity Provider And Employer
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COUNTY OF HAWAII
STATE OF HAWAII
Single Audit of Federal Financial Assistance Programs
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Year ended June 30, 2005
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CORRECTIVE ACTION PLAN
Department of Housing and Urban Development
Section 8 -Housing Choice Vouchers
CFDA No. 14.871
Federal Award No. HI08-VO02
w. Award Period: July 1, 2004 to June 30, 2005
Finding 05-01 Housing Quality Standards Inspection
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Recommendation: We recommend that the case managers/inspectors contact tenants prior to the 30-day
repair deadline and/or document their efforts or communications with the tenant/landlord in the tenant's
file.
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Administration's Comment: The County acknowledges the importance of notifying tenants of repair
deadlines. We intend to implement the recommendations along with additional corrective action
tl1 measures, such as providing on-going training to staff on HUD requirements, to help ensure that similar
problems do not occur in the future.
as Anticipated Completion Date: This will be an ongoing effort.
Contact Person: Edwin S. Taira, Housing Administrator
Office of Housing and Community Development
Finding 05-02 Interest Remittance
n' Recommendation: We recommend that the interest income of $1,118 be remitted to HUD as soon as
possible.
r Administration's Comment. The County acknowledges the importance of timely interest remittances.
We intend to implement the recommendations along with additional corrective action measures, such as
reviewing our internal policies and procedures, to help ensure that similar problems do not occur in the
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Anticipated Completion Date: This will be an ongoing effort.
Contact Person. Edwin S. Taira, Housing Administrator
Office of Housing and Community Development
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Page 1
Department of Agriculture
Water and Waste Disposal Systems for Rural Communities
Kona Coastview/Wonderview Water System
CFDA No. 10.760
Federal Award No.: N/A
Award Period: N/A
Finding 05-03 Davis-Bacon Act
Recommendation: We recommend that the Project Engineers maintain a Payroll Log for each project
(filed in the project's payroll file) that lists the Certified Copies of Payroll received and the date they
were received. The Payroll Log provides the Project Engineers with an easy way to determine if
contractor(s)/subcontractor(s) have been submitting the weekly Certified Copies of Payroll on a timely
basis. Using the Payroll Log, the Project Engineers will also ensure that each week is accounted for.
Administration's Comment: The County is aware of the situation and plans to provide on-going training
r to staff on Federal requirements and communicate to staff to be more conscientious of their work.
Anticipated Completion Date: This will be an ongoing effort.
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Contact Person: Richard Tsunoda, Waterworks Controller
Department of Water Supply
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Finding 05-04 Davis-Bacon Act
Recommendation: None, as DWS notified the contractor of the error and the contractor is now
submitting payroll reports that indicate the employee's correct classification and the contractor has
already submitted revised payroll reports for FY 2005 that indicate the employee's correct classification.
r Administration's Comment: The County is aware of the situation and has already informed the
contractor of the situation. The contractor is currently submitting Certified Copies of Payroll that
indicate the employee's correct classification. Further, the contractor has submitted revised payroll
reports for FY 2005 that indicate the employee's correct classification.
Anticipated Completion Date: This will be an ongoing effort.
r Contact Person: Richard Tsunoda, Waterworks Controller
Department of Water Supply
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Page 2
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SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS
Department of Housing and Urban Development
Section 8 - Housing Choice Vouchers
Finding 04-01: We recommend the following:
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• Case managers should take greater care when reviewing the adjusted income, HAP
amounts, and HAP calculations while processing reexaminations and consider any
r changes in tenant and family circumstances during the subsidy period to ensure the
accuracy of HAP. Also, the Section 8 program should reimburse HUD for the
amount of overpayments to the landlord.
• Case managers should use the most current payment standards available to avoid
r under/over payments.
• Accounting clerks should make a thorough review of HAP amounts and adjustments
while processing HAPs to ensure the accuracy of HAP. Also, the Section 8 program
n should process an adjustment to the landlord's next HAP check for the amount of
overpayments to the landlord.
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Corrected: Procedures have been implemented to ensure better accuracy of our files and
calculations. Training will continue on an ongoing basis. No such instances
were noted in the current year. The comment is no longer applicable.
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Contact person: Edwin S. Taira
Housing Administrator
°i Department of Housing and Urban Development
Section 8 - Housing Choice Vouchers
Finding 04-02: We recommend the following:
• Case managers should obtain current verification to substantiate the information
r provided by the family at their annual reexamination.
• Case managers should obtain the 6-month average balance for all checking accounts
to substantiate the families' checking account provided by the family at their annual
r reexamination. Also, the County should revise the Administrative Plan to reflect the
new procedures in obtaining the 6-month average balance for checking accounts.
• Case managers should document verification procedures taken if required supporting
documentation is not available.
+ Corrected: Procedures have been implemented to our verification processes. Training
will continue on an ongoing basis. No such instances were noted in the current
year. The comment is no longer applicable.
Contact person: Edwin S. Taira
r Housing Administrator
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COUNTY OF HAWAII
STATE OF HAWAII
Single Audit of Federal Financial Assistance Programs
Year ended June 30, 2005
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Table of Contents
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Page
i 1. INTRODUCTION
Audit Objectives I
Scope of Audit 2
Organization of Report 2
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II. COMPLIANCE AND INTERNAL CONTROL OVER FINANCIAL REPORTING
r Report on Internal Control over Financial Reporting and on Compliance and
Other Matters Based on an Audit of Financial Statements Performed in
Accordance with Government Auditing Standards 3
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III. COMPLIANCE AND INTERNAL CONTROL OVER FEDERAL AWARDS
r Report on Compliance with Requirements Applicable to Each Major
Program and on Internal Control over Compliance in Accordance with
OMB Circular A-133 5
Schedule of Expenditures of Federal Awards 7
Notes to Schedule of Expenditures of Federal Awards 18
Schedule of Findings and Questioned Costs 19
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SECTION I
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INTRODUCTION
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KPMG LLP
,J PO Box 4150
Honolulu, HI 96812-4150
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March 22, 2006
r To the Members of the
County Council of Hawaii
County of Hawaii
,r Hilo, Hawaii:
" We have completed our audit of the basic financial statements of the County of Hawaii, State of Hawaii
it (the County), as of and for the year ended June 30, 2005. We have also audited the County's compliance
with requirements applicable to its major federal financial assistance programs. We submit herein our
reports on compliance and on internal control over financial reporting and over federal awards, a schedule
of expenditures of federal awards, and a schedule of findings and questioned costs.
The audit objectives and scope of the audit were as follows:
`r AUDIT OBJECTIVES
I. To provide opinions on the fair presentation of the County's basic financial statements and the
schedule of expenditures of federal awards as of and for the year ended June 30, 2005 in
accordance with U.S. generally accepted accounting principles.
2. To consider the County's internal control over financial reporting in order to determine our
r auditing procedures for the purpose of expressing our opinions on the basic financial
statements.
3. To perform tests of the County's compliance with laws, regulations, contracts, and grant
agreements that could have a direct and material effect on the determination of financial
statement amounts.
4. To consider the County's internal control over compliance with requirements that could have a
direct and material effect on a major federal program in order to determine our auditing
procedures for the purpose of expressing our opinion on compliance and to test and report on
internal control over compliance.
5. To provide an opinion on the County's compliance with applicable laws, regulations,
contracts, and grants that could have a direct and material effect on each major program.
6. To report on the status of prior year findings and questioned costs.
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KPMG LLP, a U.S. limited liability partnership, Is the U.S.
r member firm of KPMG International, a Swiss cooperative-
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r To the Members of the
County Council of Hawaii
County of Hawaii
Hilo, Hawaii
March 22, 2006
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SCOPE OF AUDIT
r We performed an audit of the County's basic financial statements and schedule of expenditures of federal
awards as of and for the year ended June 30, 2005, in accordance with auditing standards generally
accepted in the United States of America, as adopted by the American Institute of Certified Public
Accountants, the standards for financial and compliance audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States, and the provisions of Office of
Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit
Organizations.
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ORGANIZATION OF REPORT
Our report is organized into three sections as follows:
1. Section 1, entitled "Introduction" describes the objectives and scope of our audit and the
organization and contents of this report.
2. Section 11, entitled "Compliance and Internal Control Over Financial Reporting" contains our
report on the County's internal control over financial reporting and on compliance and other
matters based upon our audit of the County's basic financial statements.
3. Section III, entitled "Compliance and Internal Control over Federal Awards" contains our
report on the County's compliance with requirements applicable to each of its major programs
and on the internal control over compliance in accordance with OMB Circular A-133, a
schedule of expenditures of federal awards, and a schedule of findings and questioned costs.
Our report on the basic financial statements of the County as of and for the year ended June 30, 2005 is
included under a separate cover. A separate management letter containing our observations regarding the
County's internal controls dated March 22, 2006 has also been issued to the County Council.
We would like to take this opportunity to express our appreciation to the personnel of the County of
Hawaii for the cooperation and assistance extended to us during our audit. We will be pleased to discuss
any questions that you or your associates may have regarding our recommendations.
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Very truly yours,
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SECTION II
COMPLIANCE AND INTERNAL CONTROL
OVER FINANCIAL REPORTING
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KPMG LLP
PO Box 4150
Honolulu, HI 96812-4150
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Report on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an
Audit of Financial Statements Performed in
do Accordance with Government Auditing Standards
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To the Members of the
County Council of Hawaii
County of Hawaii
Hilo, Hawaii:
We have audited the financial statements of the governmental activities, the business-type activities, the
discretely presented component unit, each major fund, and the aggregate remaining fund information of the
County of Hawaii, State of Hawaii (the County), as of and for the year ended June 30, 2005, which
collectively comprise the County's basic financial statements, and have issued our report thereon dated
March 22, 2006. We conducted our audit in accordance with auditing standards generally accepted in the
United States of America and the standards applicable to financial audits contained in Government
Auditing Standards, issued by the Comptroller General of the United States.
Internal Control over Financial Reporting
In planning and performing our audit, we considered the County's internal control over financial reporting
in order to determine our auditing procedures for the purpose of expressing our opinions on the financial
statements and not to provide an opinion on the internal control over financial reporting. Our consideration
of the internal control over financial reporting would not necessarily disclose all matters in the internal
control that might be material weaknesses. A material weakness is a reportable condition in which the
design or operation of one or more of the internal control components does not reduce to a relatively low
level the risk that misstatements caused by error or fraud in amounts that would be material in relation to
the financial statements being audited may occur and not be detected within a timely period by employees
+r in the normal course of performing their assigned functions. We noted no matters involving the internal
control over financial reporting and its operation that we consider to be material weaknesses.
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Compliance and Other Matters
As part of obtaining reasonable assurance about whether the County's basic financial statements are free of
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts, and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing. Standards.
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KPMG LLP, a U5. limited liability partnership, is the U S,
member firm of KPMG International, a Swiss cooperative
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+r We noted certain matters that we reported to management of the County in a separate letter dated
March 22, 2006.
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This report is intended solely for the information and use of the County Council, the County
do Administration, federal awarding agencies, and pass-through entities, and is not intended to be and should
not be used by anyone other than these specified parties.
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March 22, 2006
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SECTION III
COMPLIANCE AND INTERNAL CONTROL
OVER FEDERAL AWARDS
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KPMG LLP
PO Box 4150
Honolulu, HI 96812-4150
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Report on Compliance with Requirements Applicable to
Each Major Program and on Internal Control over
~I Compliance in Accordance with OMB Circular A-133
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To the Members of the
County Council of Hawaii
County of Hawaii
„n Hilo, Hawaii:
AN
Compliance
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We have audited the compliance of the County of Hawaii, State of Hawaii (the County), with the types of
compliance requirements described in the U.S. Office of Management and Budget (OMB) Circular A-133
Compliance Supplement that are applicable to each of its major federal programs for the year ended
June 30, 2005. The County's major federal programs are identified in the summary of auditors' results
r section of the accompanying schedule of findings and questioned costs. Compliance with the requirements
of laws, regulations, contracts, and grants applicable to each of its major federal programs is the
responsibility of the County's management. Our responsibility is to express an opinion on the County's
r compliance based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
,Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of
States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133
require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance
with the types of compliance requirements referred to above that could have a direct and material effect on
a major federal program occurred. An audit includes examining, on a test basis, evidence about the
County's compliance with those requirements and performing such other procedures as we considered
r necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our
audit does not provide a legal determination on the County's compliance with those requirements.
In our opinion, the County complied, in all material respects, with the requirements referred to above that
are applicable to each of its major federal programs for the year ended June 30, 2005. However, the results
of our auditing procedures disclosed instances of noncompliance with those requirements, which are
required to be reported in accordance with OMB Circular A-133 and which are described in the
I accompanying schedule of findings and questioned costs as Findings 05-01 through 05-04.
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i Internal Control over Compliance
The management of the County is responsible for establishing and maintaining effective internal control
over compliance with the requirements of laws, regulations, contracts, and grants applicable to federal
W programs. In planning and performing our audit, we considered the County's internal control over
compliance with requirements that could have a direct and material effect on a major federal program in
order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to
r test and report on the internal control over compliance in accordance with OMB Circular A-133.
Our consideration of the internal control over compliance would not necessarily disclose all matters in the
internal control that might be material weaknesses. A material weakness is a reportable condition in which
the design or operation of one or more of the internal control components does not reduce to a relatively
low level the risk that noncompliance with applicable requirements of laws, regulations, contracts, and
grants caused by error or fraud that would be material in relation to a major federal program being audited
may occur and not be detected within a timely period by employees in the normal course of performing
their assigned functions. We noted no matters involving the internal control over compliance and its
operation that we consider to be material weaknesses.
Schedule of Expenditures of Federal Awards
We have audited the financial statements of the governmental activities, the business-type activities, the
1O discretely presented component unit, each major fund, and the aggregate remaining fund information of the
County as of and for the year ended June 30, 2005, and have issued our report thereon dated March 22,
2006. Our audit was performed for the purpose of forming opinions on the financial statements that
s collectively comprise the County's basic financial statements. The accompanying schedule of expenditures
of federal awards is presented for purposes of additional analysis as required by OMB Circular A-133 and
is not a required part of the basic financial statements. Such information has been subjected to the auditing
so procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated, in all
material respects, in relation to the basic financial statements taken as a whole.
This report is intended solely for the information and use of the County Council, the County
r Administration, federal awarding agencies, and pass-through entities, and is not intended to be and should
not be used by anyone other than these specified parties.
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K~G LLB
March 22, 2006
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COUNTY OF HAWAII
STATE OF HAWAPI
Notes to Schedule of Expenditures of Federal Awards
Year ended June 30, 2005
i
(1) Basis of Presentation
The accompanying schedule of expenditures of federal awards includes the federal grant activity of the
County of Hawaii, State of Hawaii (the County). Such schedule is presented on the modified-accrual
basis of accounting, which is described in note 1 to the County's basic financial statements. The
r information in this schedule is presented in accordance with the requirements of OMB Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations.
a
i (2) Subrecipients
Of the federal expenditures presented in this schedule, the County provided federal awards to subrecipients
as follows:
Amount
CFDA Provided to
Program Title Number Subrecipients
Community Development Block Grant/Small Cities Program 14.219 $ 221,063
HOME Investment Partnership Program 14.239 1,464,540
Crime Victim Assistance 16.575 55,817
Weed and Seed Program 16.595 11,605
Workforce Investment Act (WIA):
WIA Adult Program 17.258 835,859
WIA Youth Activities 17.259 722,034
WIA Dislocated Workers 17.260 519,875
Waste Reduction and Recycling Project 66.606 159,364
r
18
w
COUNTY OF HAWAII
STATE OF HAWAPI
Schedule of Findings and Questioned Costs
rr Year ended June 30, 2005
r
(1) Summary of Auditors' Results
do (a) The type of report issued on the basic financial statements: Unqualified opinion
(b) Reportable conditions in internal control were disclosed by the audit of the basic financial
statements: None reported
a Material weaknesses: None noted
(c) Noncompliance which is material to the basic financial statements: None noted
w (d) Reportable conditions in internal control over major programs: None reported
Material weaknesses: None noted
e The type of report issued on compliance for major programs: Unqualified opinion
do
(f) Any audit findings which are required to be reported under Section .510(a) of OMB Circular A-133:
Yes
(g) Major programs:
Department of Agriculture:
r
10.760 - Water and Waste Disposal Systems for Rural Communities - Kona
Coastview/Wonderview Water System
" Department of Housing and Urban Development:
14.871 - Section 8 - Housing Choice Vouchers
r
14.871 - Section 8 - Housing Choice Vouchers - FSS Coordinator
(h) Dollar threshold used to distinguish between Type A and Type B programs: $1,436,681
(i) Auditee qualified as a low-risk auditee under Section .530 of OMB Circular A-133: Yes
(2) Findings Relating to the Basic Financial Statements Performed in
Accordance with Government Auditing Standards
Ad None noted
¦
19 (Continued)
r
COUNTY OF HAWAII
STATE OF HAWAII
Schedule of Findings and Questioned Costs
d Year ended June 30, 2005
i
(3) Findings and Questioned Costs Relating to Federal Awards
r
Department of Housing and Urban Development
Section 8 - Housing Choice Vouchers
¦ CFDA No. 14.871
Federal Award No. H108-VO02
Award Period: July 1, 2004 to June 30, 2005
A
Findine 05-01- Housine Quality Standards Inspection
Condition: During our testwork on eligibility and special tests and provisions, we noted 1 instance out of
30 tenant files tested in which the County gave the tenant a wrong repair deadline and failed to follow up
_ with the tenant 30 days after the unit failed its inspection.
s Criteria: Per 24 CFR 982.404(3), "For defects to units not deemed life threatening, the owner must
correct the defect within no more than 30 calendar days, or any Public Housing Authority (PHA) approved
extension".
Effect: The PHA should not make any housing assistance payments for a unit that fails to meet the
Housing Quality Standards.
Cause: During our review of the tenant's file, we noted the repair deadline (December 31, 2004) given to
the tenant by the case manager per the inspection results letter was wrong. The deadline should have been
December 18, 2004, 30 days after the unit failed. During our review of the tenant's file, we also noted no
documentation of an extension or that the tenant/landlord notified the County that the repairs were
completed before the 30-day deadline.
Questioned Cost: $0
Recommendation: We recommend that the case managers/inspectors contact tenants prior to the 30-day
repair deadline and/or document their efforts or communications with the tenant/landlord in the tenant's
file.
w Views of Responsible Officials and Planned Corrective Actions: The County acknowledges the
r importance of notifying tenants of repair deadlines. We intend to implement the recommendations along
with additional corrective action measures, such as providing on-going training to staff on HUD
s requirements, to help ensure that similar problems do not occur in the future.
r
Findine 05-02 - Interest Remittance
i Condition: During our testwork of cash management requirements, we noted that the County had earned
interest on advances for the Section 8 HCV Program of $1,118, which was not remitted to HUD (grantor)
as of June 30, 2005.
a
20 (Continued)
a
M
COUNTY OF HAWAII
STATE OF HAWAII
Schedule of Findings and Questioned Costs
do Year ended June 30, 2005
¦
Criteria: Interest earned on advances by local government grantees is required to be submitted promptly,
" but at least quarterly, to the Federal agency.
d
Effect: The County is not in compliance with Federal regulations requiring that interest earned on
a advances be remitted to HUD in a timely manner.
r Cause: In the prior years, the County would remit interest earned to HUD at the end of the fiscal year as a
part of the year-end reporting process. However, in the current fiscal year, the year-end report is no longer
used as the County is required to report to HUD on a quarterly basis. Per review of correspondence
¦ between HUD and the County, we noted that the County requested guidance from HUD regarding the
remittance of the interest earned. However, since a new notice relating to the change in reporting
requirements was not ready, HUD could not provide any guidance on how the County should remit the
¦ interest earned.
Questioned Cost: $0
1O Recommendation: We recommend that the interest income amount of $1,118 be remitted to HUD as soon
as possible.
Views of Responsible Officials and Planned Corrective Actions: The County acknowledges the
importance of timely interest remittances. We intend to implement the recommendations along with
additional corrective action measures, such as reviewing and revising our internal policies and procedures,
to help ensure that similar problems do not occur in the future.
r
Department of Agriculture
Water and Waste Disposal Systems for Rural Communities
Kona Coastview/Wonderview Water System
CFDA No. 10.760
Federal Award No.: N/A
M Award Period: N/A
Finding 05-03 - Davis-Bacon Act
¦I Condition: During our testwork on the Davis-Bacon Act requirements, we noted that the County did not
obtain the contractor's/subcontractor's weekly Certified Copies of Payroll on a timely basis. We noted that
the Certified Copies of Payroll for the period October 24, 2004 through May 28, 2005 were received on
June 3, 2005. We also noted that the Certified Copies of Payroll for the period May 29, 2005 through
July 2, 2005 which were received on July 12, 2005 were not logged in the Daily Log.
w
to Criteria: Per review of 29 CFR 5.5(3), the contractor/subcontractor is required to submit to the non-
Federal entity weekly, for each week in which any contract work is performed, a copy of the payroll and a
statement of compliance.
Effect: The potential effect of this condition is the laborers and mechanics employed by the
contractors/subcontractors are not being paid at minimum the prevailing wage rates established for the
locality of the project by the Department of Labor.
•
21 (Continued)
COUNTY OF HAWAII
STATE OF HAWAII
Schedule of Findings and Questioned Costs
+M Year ended June 30, 2005
'V
r
Cause: The Daily Log is maintained by Administration and documents all Department of Water Supply
(DWS) incoming mail, including Certified Copies of Payroll. However, if mail is sent directly to
dd Engineering, it may not be logged into the Daily Log if Engineering does not forward the mail to
Administration to get logged in the Daily Log. Engineering does not review the Daily Log or keep a
separate payroll log for the project to list all the Certified Copies of Payroll received and the date they were
do received.
I% Questioned Cost: $0
¦ Recommendation: We recommend that the Project Engineers maintain a Payroll Log for each project
(filed in the project's payroll file) that lists the Certified Copies of Payroll received and the date they were
received. The Payroll Log provides the Project Engineers with an easy way to determine if
r contractor(s)/subcontractor(s) have been submitting the weekly Certified Copies of Payroll on a timely
basis. Using the Payroll Log, the Project Engineers will also ensure that each week is accounted for.
Views of Responsible Officials and Planned Corrective Actions: The County is aware of the situation
i and plans to provide on-going training to staff on Federal requirements and communicate to staff to be
more conscientious of their work.
r
Finding 05-04 - Davis-Bacon Act
Condition: During our testwork on Davis-Bacon Act requirements, we noted that the contractor did not
submit correct Certified Copies of Payroll. We noted that all of the contractor's Certified Copies of Payroll
for FY 2005 included the contractor's employees' classification at hire date, rather than the employees'
classification relating to the work done for the respective project week.
r
Criteria: Per review of 29 CFR 5.5(3), the payrolls submitted shall set out accurately and completely the
worker's correct classification.
i
Effect: The potential effect of this condition is the workers employed by the contractor are not being paid
at minimum the prevailing wage rate established for the locality of the project by the Department of Labor.
Cause: The contractor's payroll reports are formatted to show the employee's classification as of date of
hire. DWS noticed this error and informed the contractor that they must submit payroll reports that indicate
"R the employee's classification relating to the work completed by that employee for the project week being
¦ submitted.
Questioned Cost: $0
Recommendation: None, as DWS notified the contractor of the error and the contractor is now
submitting payroll reports that indicate the employee's correct classification and the contractor has already
submitted revised payroll reports for FY 2005 that indicate the employee's correct classification.
22 (Continued)
rlt
r COUNTY OF HAWAVI
STATE OF HAWAI`l
Schedule of Findings and Questioned Costs
Year ended June 30, 2005
a
Views of Responsible Officials and Planned Corrective Actions: The County is aware of the situation
and has already informed the contractor of the situation. The contractor is currently submitting Certified
s Copies of Payroll that indicate the employee's correct classification. Further, the contractor has submitted
revised payroll reports for FY 2005 that indicate the employee's correct classification.
ny
a,
~!1
¦
WIN
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r
¦
a
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•
23