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HomeMy WebLinkAboutCOM 0024.033 2004-2006 YY O• Harry Kim ~ William Takaba Mayor 1 Director Nancy E. Crawford ~h'oe'M~'~ ` Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Aoom 118 • Hilo, Hawaii 96720 (808)961-8234 Fax (808)96]-8248 n.> 0 6 l~ =1 C 6 - r-- ~ July 3, 2006 ,,,..a ' r,,.a Stacy K. Higa, Chairman, ~ and Members of the Hawaii County Council ;.y County of Hawaii n 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman Higa and Members of the County Council: SUBJECT: Transfer of Funds June 16 through June 30, 2006 Attached is a Report of Transfers Authorized showing transfers made from June 16 through June 30, 2006. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, --~-fio Deanna Sako Controller Attachments Comm. No. ~ '1 • Ref. To: Ref. Date Hawaii County rs an equal opportunity provider and emp/oyer. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (D 0 0 c0 0 0 0 0 0 0 0 0 0 0 O N O O O O N O 0 0 O O O O O V fD O O N O O O N V (O O 7 t0 r 0 0 Q~ V N r~ M N N N N N C f0 ~O N N N 3 W N W U W U ~ N a W U O U O °y m W QU U w w rn OU~wt~ x ° O ul ? ~~OOU~'? c 0 0 m U ° a o o Oc o o~ d 0~ ~ ~m a v m 0 a~ E E~ v LL a o ~ ~ N H U K Y o c~ a o o Q S y at0i an d m n W .E ~ N~~ K o o v a a` m E m m r$ u(A2YQa2 W iii ii d(n2~Yaa~.S a00 V ~ M~ r O O W 0 0 ~ N 0 0 0 0 0 0 0 7 O M M W M r O O ~ V M r r F- M O O O O ~ N N 0 0 0 ~ N N N M M M ~O ~O l0 N t0 N N N N N N N N ~ N N ~O ~O ~O ~O N N N N N N N N N N N LLJ i0 i0 ~O ~O O O O O O O O O O O O O O O O O O O O O O O O O O O C O O O O O O O O O (O 0 0 (D 0 0 0 0 O O O O O O O O O O O V t0 t0 O O O O 01 r 0 0 Q t r N O O N M N N N N O O N O M ~ a p1 ~ N Q L Q E c a`i W O W 0 0 ~ of ~ ~ ~ ~ ~ ¢ c'si~ c Y C y m ~n c c o O p c 'm c0 0- w op U°° c c E° r ~ O a O~ d w E o~ F > Y ~ U ~ c N m ~ d m o d Q o o w ~ ~ E ~ a a 3 u ~ a v ~ ~E a ~ E c N d N o a~~w D LL d Q fn J LL LL LL a° a` LL CD O a N M N N Q (D E v v m o 0 0 0 0 0 0 o a t p N M O1 7 C N M r f~ LL M m N N N N N ~N A N N ~ N N t0 10 IO IO IO Ip IU N N N w U U a ~ ~ ~ ~ E O U ~ a6 otf rn N tq ~ ~ C Y Y c0 `o ~ `m m c ~ ~~o ~ ~ Ud as W LL iia LLLL L N N O ~ m m m m 3 m m m m m r LL N L N N -O N N N N N Q N~ N Ul O N N N N N ~ C7 =Cp7 ~Cp~ to C~ C7 U' C7 C7 y N~ 0 0 O O 0 0 0 o O O C W~ m O N t~ a~ (O a0 ~ m ` ~ Q N N N N N N N N N F Q (O (O ID (O O N (O (O O (O O N O N O O O N M V t0 (D r Gp ~ m Z m r ~ r r r r r r r ~ r Form#:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: CORPORATION COUNSEL DIVISION: ADMINISTRATION CONTACT: MARCIA MATSUI PHONE: 961-8251 DATE: 06 / 13 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.513 ].45.450 OFFICE EQUIP $ 4,000.00 TOTAL: $ 4,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.41.101 POSTAGE $ 1,500.00 010.131.5131.41.112 MILEAGE 500.00 010.131.5131.41.227 SUPPLIES 2,000.00 TOTAL: $ 4,000.00 EXPLANATION (Provide complete explanation): Funds budgeted for typewriters in the Office Equipment account will not be utilized due to the better use of PCs and templates. Funds are needed in the postage and mileage accounts due to the increase of these costs and in the supplies account for the purchase such items as printer toner and folders. SUBMITTED BY: V DATE: JUf>i 1 4 1QO6 Department Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signede ~ ~ DATE: JUN ,1 s togs Director of finance / A,pprgo/ve~d~,,,~ _ Deferred _ Denied Signed: ``V~"-`~Or DATE: SUN ~ 9,~DOB Mayor Transfer No. 69 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Highway Maintenance CONTACT: Stanley Nakasone PHONE: 961-8349 DATE: 06 / 16 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.911.5912.43.341 Hwy Fund -Misc -Pub Saf Disaster / $ 77,400.00 Emerg-H -Misc Charges TOTAL: $ 77,400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.12.218 S Hilo Rd OCE -Fuel & Lubricants $ 45,000.00 020.301.5301.32.218 N & S Kohala Rd OCE -Fuel & Lubricants 25,000.00 020.301.5301.52.218 Kau Rd OCE -Fuel & Lubricants 7,400.00 TOTAL: $ 77,400.00 EXPLANATION (Provide complete explanation): Funds available in Pub Saf Disaster/Emerg account - No expenditures to date; do not anticipate spending from this account for remainder of fiscal yeaz. Funds needed in various Fuel & Lubricant accounts -Increase in fuel prices; additional equipment utilized during emergencies and other special projects, resulting in an increase in fuel consumption. SUBMITTED BY: 6~ DATE: G o~ Department Head rrtrxxxttrtrttrtrrtrtrrrrttttttttrtrtrrrrrrrrrtrrttxttttttttrtrtrtrtrtrtrrtrrtrrrtrrtrrrrrtrrrrrrrrrrrrrrrtrrrtrtrrrrrrrrrrrrrrrrrrrrrr ACTION: ~ Recpmmend Approval _ Recommend Deferrr.l _ Recommend Denial 1~ ~f DATE: JUN 13 2,~uti Signed: Director of Finance ApprovheQd p,~y , _ Deferred _ Denied Signed: ' ' DATE: SUN 2 O/ 1006 Mayor Transfer No. 70 Form#:A-1o2 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: AQUATICS CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: 06 / 19 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.61.011 Aquatics Pools -Reg S&W $ 1,600 TOTAL: $ 1,600 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5513.72.115 Aquatics Beaches -Misc Contract Services $ 1,600 TOTAL: $ 1,600 EXPLANATION (Provide complete explanation): A transfer of funds is needed to cover shortages in the Aquatics Beaches Misc Contract Services account due to increased medical costs for bloodborne pathogen exposure. Funds are available in the Aquatics Pools Reg S&W account due to vacant positions and delays in filling vacancies. SUBMITTED BY: DATE: lI ( l U"' Depart e t Head 4*1+++++!!+!!!((~!+!**+++***+1++~*****! ACTION: / Recommend Approval _ Recommend Deferral _ Recommend Denial ~7, JUN 21 2006 Signed: "°"~'L'~~~"fJv~ DATE: / / / hector o neap yTi Approved Deferred Denied ~ - - - Signed: DATE: i11N l2 Z 1006 Mayor Transfer No. 71 t ' ~LL~',~ County of HawaPi is an Equal Opportunity Provider and Employer Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: ADMIN / HOOLULU /EAD CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: 06 / 19 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5509.01.011 Summer/Intersession -Reg S&W $ 8,500 TOTAL: $ 8,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5503.01.021 P&R Admin -Overtime $ 3,000 010.500.5511.01.021 Hoolulu Complex -Overtime 5,000 010.500.5519.91.021 EAD Special Programs -Overtime 500 TOTAL: $ 8,500 EXPLANATION (Provide complete explanation): A transfer is needed to cover anticipated shortages in various overtime accounts due to unbudgeted bargaining unit wage increases, short staffing and increased work loads. Funds are available in the Summer/Intersession Reg S&W account as all positions were not filled. SUBMITTED BY: DATE: ~ / O~o ,~epart nt Head 1r ACTION: II Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: 6~ ^ ,1~i DATE: JUN 21 ZOOG Director o Hance yU /Approved _ Deferred _ Denied Signed: DATE: ~UN ~ 2 /?~~s Mayor Transfer No. 72 County of Hawari is an Equal Opportunity Provider and Employer Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Michael Dworsky PHONE: 961-8515 DATE: 06 / 22 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.02.110 Landfills Oce, Repairs to Facilities $ 105,000 085.601.5604.02.111 Landfills Oce, RentaULease of Equip 105,000 TOTAL: $ 210,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.06.456 Landfills Eqpt, Constr & Repair Equip $ 210,000 TOTAL: $ 210,000 EXPLANATION (Provide complete explanation): Funds are needed in the Construction & Repair Equipment account due to equipment bids that came in higher than the budgeted amounts. Funds are available in the Repairs to Facilities account due to lower actual costs for transfer station enhancements. Funds are also available in the RentaULease of Equipment account due to no lease payments being made on the new equipment which has not arrived. SUBMITTED BY: J.~~~~~~<iJG.~ ~/'L~4-~~ DATE: ~ I l Ord ` Department Head ACTION: /Recommend Approval _ Recommend Deferral _ Recommend Denial l~ //,A~~I~ JUN 2 2 2006 Signed: U DATE: / / D for of Finance Appr~ed -Deferred _ Denied Signed: DATE: 2 1/9nna ayor _ Transfer No. 73 ~ rn -r i Form u:A-1oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Protection CONTACT: Gerald Makino PHONE: 961-8309 DATE: 06 / 21 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.01.011 Fire Protection - Regular S&W $ 100,000.00 010.221.5224.01.011 Fire Prevention -Regular S&W 100,000.00 TOTAL: $ 200,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT see attachment. $ 200,000.00 TOTAL: $ 200,000.00 EXPLANATION (Provide complete explanation): Funds will be transferred from the respective salaries accounts which have excess funds as a result of budgeted positions which were not filled during the fiscal year. Please see attachment for detail and explanation for accounts receiving funds. SUBMITTED BY: DATE: ?/Z/ ~ D partment Head kkkkkk!!k kkkk****kkk**+#####+##i#######+!!!!!i*#!!++#!#i#ii++#+!!!!!!*#+***k!i########i####+#!##*#+ ACTION: Recomtm~end Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: ~UN 2 37,006 Director of Finance Approved _ Deferred _ Denied Signed: DATE: ~U~ 2 6 2006 Mayor Transfer No. 74 ~cin•> E N m C J N E aEi - t `o m i o m L d ~ C 0 0 0 0 0 0 0 0 0 0 ~ m E E F 0 0 0 0 0 0 0 0 0 O y y U N Z 0 0 0 0 0 0 0 0 0 O O (p 'j 0 0 0 0 0 0 0 0 0 O U ~ covo~n~noooo o d- ~-Q'o N M ~ N M~ N N O O w N N 3 Q L C !0 N O N d ~ N O O C U U L~ U V U N d lC N, axi '~2dn~~n~o c m ao m .o m .o n~ N c o o E c o c a-Di ~ d Z U ~ N cO U j U N U N pl N p) a E - a~ LL (0 j N ~ ~ ~ L O ~ ~ N ~ ~ J ~ 30 O K~ m 0 U~ 0 0 0 C ~ ~ Q m m V a~ y W~ 2 2 C 1~~ C~ ~ ~ O U_ C~ (n ~p Ol 0 0 0 0 0 0 0 0 0 Z ami5 ~ v >,3 E °y'~nornr~c~rnrnu~o 2. w (n N Q N L` W` w Q N O ~ N T~ O N N V N r F- J N a'S U~ y f0 d N N c ~ N N ~ (0 \ y L J (n N n a O H O <6 ~ C~ eiI a U O O 'O " c~ ~ a -y E~ ~ 0 0 0 0 0 0 0 0 0 ~ c m~- o~ E ~ ~ w o 0 0 0 0 0 0 0 0 w ~ ~~~w~wUaw E N ~mvo~nu~oooo ~ U O y m N 1~ ~ O ch 0 0 0 0 d U U U U U U U U U U d w M N A N N w U¢ 000000000 yN t U C C C C C C C C C m m ~ 0 0 0 0 0 0 0 0 0 N w 0 0 0 0 0 0 0 0 0 i0 C U U U U U U U U U N w 0 0 0 0 0 0 0~ N N N N N N N N N N N C O ~ ~ O O O O O N ~ (O E 0 0 0 0 0 0 0 0 0 y m o N N I~ O t(i W c'i ~ aaaaao_aaa t0 T NON O m N G1 N N N ~ N m tU Q Q LL. Il lL LL LL LL LL 11 11 j N O C 2' C] E N V W I~ O U Q ch O n OO w ~ ~ N N N M m ~ N N N m ~ ~ ~ Y N N N N N N N N N m C fV N N N N N N N N ~ 0 0 0 0 0 0 0 0 0 p> 0 0 0 0 0 0 0 0 0 2 ~ O c N N N N N N N N N E o N N N N N N N N N F- N N N N N N N N N O O u N N N N N N N N N Z ~n~n~n~nin~nin~nin m~ a~~~in~in~in~ N N N N N N N N N w~ N N N N N N N N N N N N N N N N N N m~ N N N N N N N N N U 0 0 0 0 0 0 0 0 0 m a 0 0 0 0 0 0 0 0 0 Q 0 0 0 0 0 0 0 0 0 = a 0 0 0 0 0 0 0 0 0 N M v m m n m rn ~ N m a in m n m m O H Form#:n-1oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Protection CONTACT: Gerald Makino PHONE: 961-8309 DATE: 06 / 26 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5222.01.011 Fireworks Enforcement -Regular S&W $ 5,000.00 TOTAL: $ 5,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.10.457 Fire Protection -Fire Station Equipment $ 5,000.00 TOTAL: $ 5,000.00 EXPLANATION (Provide complete explanation): Funds will be transferred from the Fireworks Enforcement salaries account which has excess funds as a result of budgeted temporary positions not filled during the fiscal year. Funds to be used to purchase replacement gas range for Central Fire Station. SUBMITTED BY: ~ ~ DATE: / / 6G D partment Head ACTION: _ RI,~e/commend Approval ,Recommend Deferral _ Recommend Denial Signed: l~Y~ DATE: ~U~ 2 6 ,2006 Director of Finance Approved Deferred _ Denied Signed: o DATE: JUN/~'OO~-- NMayor Transfer No. 75 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: Administration/Finance CONTACT: KAY NISHIBAYASHI PHONE: 961-2274 DATE: 06 / 26 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached See Attached $ TOTAL: $ 35,900.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached See Attached $ TOTAL: $ 35,900.00 EXPLANATION (Provide complete explanation): See Attached JUN 2 6 2006 SUBMITTED BY: DATE: / / epartment e ***kk**k#k*#*#k # ##kk#######kk # kkkkkk*##k#k##*kk##*k*k*k**k#k*kk**kkkkkkkkki#k#k*#k*k*kkkkkk#kkkkkk ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial JUN 2 7 2906 Signed: DATE: / rector of Finance 1 Approved _ Deferred _ Denied I Signed: DATE: ~ / ~ / u Mayor Transfer No. 76 ,_,T FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.112 Admin -Mileage & Auto Allow $ 27,000.00 010.201.5203.02.339 Admin -Insurance $ 8,900.00 TOTAL $ 35,900.00 TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.20.449 Admin Equip -Motor Vehicle $ 4,350.00 010.201.5203.20.454 Admin Equip -Computer $ 4,500.00 010.201.5207.02.109 South Hilo -Repairs of Equipment $ 12,000.00 010.201.5207.02.111 South Hilo -Rental of Equipment $ 2,400.00 010.201.5209.02.102 Hamakua -Telephone $ 600.00 010.201.5210.02.227 Waimea -Computer & Office Sup $ 3,000.00 010.201.5210.02.235 Waimea - Misc Sup $ 3,000.00 010.201.5211.02.102 Kohala -Telephone $ 400.00 010.201.5214.02.102 Puna -Telephone $ 4,000.00 010.201.5214.02.113 Puna -Water & Gas $ 150.00 010.201.5214.02.227 Puna -Computer & Office Sup $ 1,500.00 TOTAL $ 35,900.00 EXPLANATION: Funds are available under this account due to the retirement of 11 officers between August 2005 through April 2006 which left these positions vacant for the months of September through May 2006. Funds are availabe under the insurance account due to vacancies. The department has approximately 49 sworn vacancies. Funds are needed under the equipment account due to the cost of the blue and white, prisoner van and laptops that will be used in the vehicles are higher than anticipated. Funds are needed under the utility accounts due to higher than anticipated cost for utilities such as telephone and water. Due to the increase in rates and increase usage. Funds are needed under the Repair of Equipment account to cover unanticipated repair costs to the South Hilo air conditioning system. Funds are needed under the Rental/Lease of Equipment account to cover increase usage of the copier machine. Funds are needed under the computer and office supplies account to cover higher than anticipated costs. Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Gary Tom PHONE: 961-8259 DATE: 06 / 28 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.911.5911.04.341 Provision for Compensation Adjustment - G $ 2,706 TOTAL: $ 2,706 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.121.5123.01.01 l Purchasing S&W -Regular S&W $ 2,706 TOTAL: $ 2,706 EXPLANATION (Provide complete explanation): Per Purchasing Division's request, to transfer funds from the Provision for Compensation adjustment account to their salaries and wages account for unbudgeted collective bargaining wage increases. SUBMITTED BY: DATE: / / e artment Head #***#*********************kk * k+ ##***************k*k*k*k*k*****k****kkk+k+++++++#***++#++### ACTION: Recommend Approval _ Recommend Deferral Recommend Denial r Signed: DATE: ~"'7 Z~ 4LD.~(, Director of Finance proved _ Deferred _ Denied Signed: ~ DATE: ~ I ~l ~ 6 ayor Transfer No. 77 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIRE DIVISION: Fire Protection CONTACT: Gerald Makino PHONE: 961-8309 DATE: 06 / 28 / 06 FISCAL PERIOD: July 1, 20 OS to June 30, 20 06 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.01.011 Fire Protection -Regular S&W $ 25,000.00 010.221.5227.46.449 Basic EMT Training - M.V. Eqpt. 25,000.00 TOTAL: $ 50,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.221.5221.01.228 Misc. Fire -Helicopter -Parts & Supplies $ 25,000.00 010.221.5227.42.219 Basic EMT Training - OCE -Medical Supp. 25,000.00 TOTAL: $ 50,000.00 EXPLANATION (Provide complete explanation): The Fire Protection salaries account has excess funds as a result of budgeted positions not filled during the fiscal year. Funds to be used for unanticipated helicopter repairs. The transfer within the Basic EMT Training is needed for operating supplies for ambulance services. Excess funds in the Equipment account were not utilized due to State funding shortfalls, necessitating reallocations to OCE and S&W, within the EMS contract budget. SUBMITTED BY: DATE: l 2~ l ~L epartment Head k###k*#**#k###~*+++#+++ *****k*+*#*****kkkkk*****k***####*#*+*i############*##*#####**+#k+#***kk#kkkkkk#**kkk****#* ACTION: /Recommend Approval _ Recommend Deferral _ Recommend Denial JUNE 2 8 1!106 Signed: DATE: Director of Finan /`/A~p,`ptro~vend~,(,, ~ _ Deferred _ Denie~d9~ Signed: \V ~.CN 1S V DATE: ~ / / / ~ (Mayor Transfer No. 78