HomeMy WebLinkAboutCOM 0024.033 2004-2006 YY O•
Harry Kim ~ William Takaba
Mayor 1 Director
Nancy E. Crawford
~h'oe'M~'~ ` Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Aoom 118 • Hilo, Hawaii 96720
(808)961-8234 Fax (808)96]-8248
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July 3, 2006 ,,,..a
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Stacy K. Higa, Chairman, ~
and Members of the Hawaii County Council ;.y
County of Hawaii
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25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Higa and Members of the County Council:
SUBJECT: Transfer of Funds
June 16 through June 30, 2006
Attached is a Report of Transfers Authorized showing transfers made from June 16
through June 30, 2006. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
--~-fio
Deanna Sako
Controller
Attachments
Comm. No. ~ '1 •
Ref. To:
Ref. Date
Hawaii County rs an equal opportunity provider and emp/oyer.
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Form#:A-102 COUNTY OF HAWAII
Revised: 07101
REQUEST TO TRANSFER FUNDS
DEPARTMENT: CORPORATION COUNSEL DIVISION: ADMINISTRATION
CONTACT: MARCIA MATSUI PHONE: 961-8251 DATE: 06 / 13 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.131.513 ].45.450 OFFICE EQUIP $ 4,000.00
TOTAL: $ 4,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.131.5131.41.101 POSTAGE $ 1,500.00
010.131.5131.41.112 MILEAGE 500.00
010.131.5131.41.227 SUPPLIES 2,000.00
TOTAL: $ 4,000.00
EXPLANATION (Provide complete explanation):
Funds budgeted for typewriters in the Office Equipment account will not be utilized due to the better use of
PCs and templates.
Funds are needed in the postage and mileage accounts due to the increase of these costs and in the supplies
account for the purchase such items as printer toner and folders.
SUBMITTED BY: V DATE: JUf>i 1 4 1QO6
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signede ~ ~ DATE: JUN ,1 s togs
Director of finance
/ A,pprgo/ve~d~,,,~ _ Deferred _ Denied
Signed: ``V~"-`~Or DATE: SUN ~ 9,~DOB
Mayor
Transfer No. 69
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Public Works DIVISION: Highway Maintenance
CONTACT: Stanley Nakasone PHONE: 961-8349 DATE: 06 / 16 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.911.5912.43.341 Hwy Fund -Misc -Pub Saf Disaster / $ 77,400.00
Emerg-H -Misc Charges
TOTAL: $ 77,400.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.12.218 S Hilo Rd OCE -Fuel & Lubricants $ 45,000.00
020.301.5301.32.218 N & S Kohala Rd OCE -Fuel & Lubricants 25,000.00
020.301.5301.52.218 Kau Rd OCE -Fuel & Lubricants 7,400.00
TOTAL: $ 77,400.00
EXPLANATION (Provide complete explanation):
Funds available in Pub Saf Disaster/Emerg account - No expenditures to date; do not anticipate spending from
this account for remainder of fiscal yeaz.
Funds needed in various Fuel & Lubricant accounts -Increase in fuel prices; additional equipment utilized
during emergencies and other special projects, resulting in an increase in fuel consumption.
SUBMITTED BY: 6~ DATE: G o~
Department Head
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ACTION: ~ Recpmmend Approval _ Recommend Deferrr.l _ Recommend Denial
1~ ~f DATE: JUN 13 2,~uti
Signed:
Director of Finance
ApprovheQd p,~y , _ Deferred _ Denied
Signed: ' ' DATE: SUN 2 O/ 1006
Mayor
Transfer No. 70
Form#:A-1o2 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: AQUATICS
CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: 06 / 19 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.61.011 Aquatics Pools -Reg S&W $ 1,600
TOTAL: $ 1,600
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5513.72.115 Aquatics Beaches -Misc Contract Services $ 1,600
TOTAL: $ 1,600
EXPLANATION (Provide complete explanation):
A transfer of funds is needed to cover shortages in the Aquatics Beaches Misc Contract Services account due to
increased medical costs for bloodborne pathogen exposure. Funds are available in the Aquatics Pools Reg S&W
account due to vacant positions and delays in filling vacancies.
SUBMITTED BY: DATE: lI ( l U"'
Depart e t Head
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ACTION: / Recommend Approval _ Recommend Deferral _ Recommend Denial
~7, JUN 21 2006
Signed: "°"~'L'~~~"fJv~ DATE: / /
/ hector o neap yTi
Approved Deferred Denied
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Signed: DATE: i11N l2 Z 1006
Mayor
Transfer No. 71
t ' ~LL~',~ County of HawaPi is an Equal Opportunity Provider and Employer
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PARKS AND RECREATION DIVISION: ADMIN / HOOLULU /EAD
CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: 06 / 19 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5509.01.011 Summer/Intersession -Reg S&W $ 8,500
TOTAL: $ 8,500
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.500.5503.01.021 P&R Admin -Overtime $ 3,000
010.500.5511.01.021 Hoolulu Complex -Overtime 5,000
010.500.5519.91.021 EAD Special Programs -Overtime 500
TOTAL: $ 8,500
EXPLANATION (Provide complete explanation):
A transfer is needed to cover anticipated shortages in various overtime accounts due to unbudgeted bargaining
unit wage increases, short staffing and increased work loads. Funds are available in the Summer/Intersession
Reg S&W account as all positions were not filled.
SUBMITTED BY: DATE: ~ / O~o
,~epart nt Head
1r
ACTION: II Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: 6~ ^ ,1~i DATE: JUN 21 ZOOG
Director o Hance yU
/Approved _ Deferred _ Denied
Signed: DATE: ~UN ~ 2 /?~~s
Mayor
Transfer No. 72
County of Hawari is an Equal Opportunity Provider and Employer
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Environmental Management DIVISION: Solid Waste
CONTACT: Michael Dworsky PHONE: 961-8515 DATE: 06 / 22 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.601.5604.02.110 Landfills Oce, Repairs to Facilities $ 105,000
085.601.5604.02.111 Landfills Oce, RentaULease of Equip 105,000
TOTAL: $ 210,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085.601.5604.06.456 Landfills Eqpt, Constr & Repair Equip $ 210,000
TOTAL: $ 210,000
EXPLANATION (Provide complete explanation):
Funds are needed in the Construction & Repair Equipment account due to equipment bids that came in higher
than the budgeted amounts. Funds are available in the Repairs to Facilities account due to lower actual costs for
transfer station enhancements. Funds are also available in the RentaULease of Equipment account due to no
lease payments being made on the new equipment which has not arrived.
SUBMITTED BY: J.~~~~~~<iJG.~ ~/'L~4-~~ DATE: ~ I l Ord
` Department Head
ACTION: /Recommend Approval _ Recommend Deferral _ Recommend Denial
l~ //,A~~I~ JUN 2 2 2006
Signed: U DATE: / /
D for of Finance
Appr~ed -Deferred _ Denied
Signed: DATE: 2 1/9nna
ayor _
Transfer No. 73
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Form u:A-1oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: Fire Protection
CONTACT: Gerald Makino PHONE: 961-8309 DATE: 06 / 21 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.01.011 Fire Protection - Regular S&W $ 100,000.00
010.221.5224.01.011 Fire Prevention -Regular S&W 100,000.00
TOTAL: $ 200,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
see attachment. $ 200,000.00
TOTAL: $ 200,000.00
EXPLANATION (Provide complete explanation):
Funds will be transferred from the respective salaries accounts which have excess funds as a result of
budgeted positions which were not filled during the fiscal year.
Please see attachment for detail and explanation for accounts receiving funds.
SUBMITTED BY: DATE: ?/Z/ ~
D partment Head
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ACTION: Recomtm~end Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: ~UN 2 37,006
Director of Finance
Approved _ Deferred _ Denied
Signed: DATE: ~U~ 2 6 2006
Mayor
Transfer No. 74
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Form#:n-1oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: Fire Protection
CONTACT: Gerald Makino PHONE: 961-8309 DATE: 06 / 26 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5222.01.011 Fireworks Enforcement -Regular S&W $ 5,000.00
TOTAL: $ 5,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.10.457 Fire Protection -Fire Station Equipment $ 5,000.00
TOTAL: $ 5,000.00
EXPLANATION (Provide complete explanation):
Funds will be transferred from the Fireworks Enforcement salaries account which has excess funds as a
result of budgeted temporary positions not filled during the fiscal year.
Funds to be used to purchase replacement gas range for Central Fire Station.
SUBMITTED BY: ~ ~ DATE: / / 6G
D partment Head
ACTION: _ RI,~e/commend Approval ,Recommend Deferral _ Recommend Denial
Signed: l~Y~ DATE: ~U~ 2 6 ,2006
Director of Finance
Approved Deferred _ Denied
Signed: o DATE: JUN/~'OO~--
NMayor
Transfer No. 75
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: Administration/Finance
CONTACT: KAY NISHIBAYASHI PHONE: 961-2274 DATE: 06 / 26 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See Attached See Attached $
TOTAL: $ 35,900.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See Attached See Attached $
TOTAL: $ 35,900.00
EXPLANATION (Provide complete explanation):
See Attached
JUN 2 6 2006
SUBMITTED BY: DATE: / /
epartment e
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ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
JUN 2 7 2906
Signed: DATE: /
rector of Finance
1 Approved _ Deferred _ Denied I
Signed: DATE: ~ / ~ / u
Mayor
Transfer No. 76
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FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.112 Admin -Mileage & Auto Allow $ 27,000.00
010.201.5203.02.339 Admin -Insurance $ 8,900.00
TOTAL $ 35,900.00
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.20.449 Admin Equip -Motor Vehicle $ 4,350.00
010.201.5203.20.454 Admin Equip -Computer $ 4,500.00
010.201.5207.02.109 South Hilo -Repairs of Equipment $ 12,000.00
010.201.5207.02.111 South Hilo -Rental of Equipment $ 2,400.00
010.201.5209.02.102 Hamakua -Telephone $ 600.00
010.201.5210.02.227 Waimea -Computer & Office Sup $ 3,000.00
010.201.5210.02.235 Waimea - Misc Sup $ 3,000.00
010.201.5211.02.102 Kohala -Telephone $ 400.00
010.201.5214.02.102 Puna -Telephone $ 4,000.00
010.201.5214.02.113 Puna -Water & Gas $ 150.00
010.201.5214.02.227 Puna -Computer & Office Sup $ 1,500.00
TOTAL $ 35,900.00
EXPLANATION:
Funds are available under this account due to the retirement of 11 officers between
August 2005 through April 2006 which left these positions vacant for the months of
September through May 2006.
Funds are availabe under the insurance account due to vacancies. The department
has approximately 49 sworn vacancies.
Funds are needed under the equipment account due to the cost of the blue and white,
prisoner van and laptops that will be used in the vehicles are higher than anticipated.
Funds are needed under the utility accounts due to higher than anticipated cost for
utilities such as telephone and water. Due to the increase in rates and increase
usage.
Funds are needed under the Repair of Equipment account to cover unanticipated repair
costs to the South Hilo air conditioning system.
Funds are needed under the Rental/Lease of Equipment account to cover increase
usage of the copier machine.
Funds are needed under the computer and office supplies account to cover higher
than anticipated costs.
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: Gary Tom PHONE: 961-8259 DATE: 06 / 28 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.911.5911.04.341 Provision for Compensation Adjustment - G $ 2,706
TOTAL: $ 2,706
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5123.01.01 l Purchasing S&W -Regular S&W $ 2,706
TOTAL: $ 2,706
EXPLANATION (Provide complete explanation):
Per Purchasing Division's request, to transfer funds from the Provision for Compensation adjustment account to
their salaries and wages account for unbudgeted collective bargaining wage increases.
SUBMITTED BY: DATE: / /
e artment Head
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ACTION: Recommend Approval _ Recommend Deferral Recommend Denial
r
Signed: DATE: ~"'7 Z~ 4LD.~(,
Director of Finance
proved _ Deferred _ Denied
Signed: ~ DATE: ~ I ~l ~ 6
ayor
Transfer No. 77
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: Fire Protection
CONTACT: Gerald Makino PHONE: 961-8309 DATE: 06 / 28 / 06
FISCAL PERIOD: July 1, 20 OS to June 30, 20 06
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.01.011 Fire Protection -Regular S&W $ 25,000.00
010.221.5227.46.449 Basic EMT Training - M.V. Eqpt. 25,000.00
TOTAL: $ 50,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5221.01.228 Misc. Fire -Helicopter -Parts & Supplies $ 25,000.00
010.221.5227.42.219 Basic EMT Training - OCE -Medical Supp. 25,000.00
TOTAL: $ 50,000.00
EXPLANATION (Provide complete explanation):
The Fire Protection salaries account has excess funds as a result of budgeted positions not filled during the
fiscal year. Funds to be used for unanticipated helicopter repairs.
The transfer within the Basic EMT Training is needed for operating supplies for ambulance services.
Excess funds in the Equipment account were not utilized due to State funding shortfalls, necessitating
reallocations to OCE and S&W, within the EMS contract budget.
SUBMITTED BY: DATE: l 2~ l ~L
epartment Head
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ACTION: /Recommend Approval _ Recommend Deferral _ Recommend Denial
JUNE 2 8 1!106
Signed: DATE:
Director of Finan
/`/A~p,`ptro~vend~,(,, ~ _ Deferred _ Denie~d9~
Signed: \V ~.CN 1S V DATE: ~ / / / ~
(Mayor
Transfer No. 78