HomeMy WebLinkAboutCOM 1094.000 2004-2006
CONSTANCE R. KIRIU WILLIAM E. SMITH
tv,or
County Clerk Deputy County Clerk
.h.or•Mr+'
+4 p
County of Hawai `i
Office of the County Clerk
i
25 Aupuni Street C11)
Hilo, Hawaii 96710 C-
Telephone: (808) 961-8255 Facsimile: (808) 961-8912
Date: September 26, 2006
v
ra
To: Stacy K. Higa, Chairman
And Members of the County Council
From: Lane Shibata,
Audit Analyst
Enclosed for your information and review is a letter from KPMG LLC requesting an increase of
$86,400 to Contract No. 000756 (conduct audits of the accounts and financial transactions of the
County of Hawai`i), as there has been a significant change in the scope of their services pertaining
to the single audit of the County's federal financial assistance programs for fiscal year ended June
30, 2006.
There are eight federal financial assistance programs that are required to be audited as compared
to only two programs the previous fiscal year ended June 30, 2005. The determination of how
many and which federal financial assistance programs need to be audited are based solely on the
criteria set forth by the Office of Management and Budget (OMB) Circular A-133, Audits of
States, Local Governments and Non-Profit Organizations. The County has no control over the
scope of single audits.
The expanded scope will require an additional 640 hours (approximate) from the original 400
hours as submitted in their initial proposal. The additional estimated cost to the contract is only
for fiscal year ended June 30, 2006. The effect of the additional cost is reflected below:
Proposed Contract Fees for Services FY June 30, 2006 $195,000.00
Additional Cost: 86,400.00
New Contract Fees for Services FY June 30, 2006 $281,400.00
We will be requesting the Department of Finance through its Budget Division to appropriate
$86,400.00 from the fund balance bill to cover the additional contract cost.
Should you have any questions, please contact Lane Shibata, Audit Analyst.
Comm. No.
Att. Ref. To:
Ref. Dote S=P 2 8 200
Hawaii County Is An Equal Opportunity Provider And Employer
Lf 1i~ ~i1
KPMG LLP ...Aelephone, .808 5317 7286
PO Box 4150 kax " 808 541 9321
Honolulu, HI 96812-4150 Internet www.us.kpmg.com
`LMS SEP 5 t?Pl 11 ?3
August 31, 2006
Ms. Constance R. Kirin
County Clerk
County of Hawaii
Hawaii County Building
25 Aupuni Street
Hilo, Hawaii 96720
Dear Ms. Kiriu:
At our recent entrance conference with key personnel from the County of Hawaii and KPMG,
we discussed a significant change in the scope of our professional services pertaining to the
single audit of the County of Hawaii's federal financial assistance programs as of and for the
fiscal year ended June 30, 2006. The increase in scope is due to the unanticipated and
significant increase in the number of major federal financial assistance programs required to be
audited as specified by OMB Circular A-133, Audits of States, Local Governments, and Non-
Profit Organizations.
At the time we executed our contract with the County, we anticipated that the number of federal
financial assistance programs required to be audited would be consistent with prior years. Two
federal financial assistance programs were audited in both of the fiscal years ended June 30,
2005 and 2004. However, for the fiscal year ended June 30, 2006, there are eight federal
financial assistance programs that are required to be audited. The determination of how many
and which federal financial assistance programs are based solely on the criteria set forth by
OMB Circular A-133. Please see Attachment I for a listing of the eight federal financial
assistance programs that are required to be audited and our anticipated level of effort to audit
each program.
The following is an estimate of the total additional hours expected to be incurred by KPMG
directly attributable to this increase in scope:
Partner 35
Manager 76
Senior/Staff 529
Total 640
KPMG LLP, a U.S. limited liability partnership, is the U.S.
member firm of KPMG International, a Swiss inoperative.
Page 2
Ms. Constance R. Kiriu
County of Hawaii
August 31, 2006
This estimate was prepared based on federal expenditure information received from the County's
management. In addition, we have reviewed the applicable compliance requirements contained
in the respective grant agreements and in the U.S. Office of Management and Budget Circular
A-133 Compliance Supplement. We have also conducted preliminary interviews to obtain an
understanding of the operations and expenditures for each of these federal grants.
Based on previously agreed-upon hourly rates and our estimate of additional hours and out-of-
pocket costs attributable to the increased scope of work, we estimate the additional professional
fees to be $86,400 for the fiscal year ended June 30, 2006, as follows:
Partner $ 9,625 ($275 per hour)
Manager 13,680 ($180 per hour)
Senior/Staff 55,545 ($105 per hour)
78,850
Out-of-pocket costs 9,700
Subtotal 88,550
Hawaii general excise tax 3,689
92,239
Less discount (5,839)
Total $$fZ 4514
We are requesting your approval for additional professional fees due to the increased scope of
our work as previously described in this letter. Should you have any questions, we would be
pleased to discuss this letter with you at any time.
Very truly yours,
KPMG LLP
Ralph T. Kanetoku
Partner
cc: Ms. Deanna Sake,
Page 3
Ms. Constance R. Kirin
County of Hawaii
August 31, 2006
ACCEPTED:
COUNTY OF HAWAII
Authorized Signature
Title
Date
Attachment I
County of Hawaii
A-133 Single Audit
Federal Financial Assistance Programs to be Audited for the Fiscal Year Ended June 30, 2006
Anticipated Hours
Program CFDA # Partner Manager Staff Total
Kona Coastview/Wonderview Water System 10.760 5 12 75 92
Community Development Block Grant/Small Cities 14.219 10 21 135 166
Section 8 - Housing Choice Vouchers 14.871 7 14 100 121
Public Safety Partnership & Community Policing Grants 16.710 8 17 120 145
Workforce Investment Act Cluster 17.258 - 17.260 10 21 135 166
Highway Planning and Construction 20.205 6 14 85 105
Federal Transit - Capital Investment Grants 20.500 7 13 80 100
Water Pollution Control Revolving Fund 66.458 8 17 120 145
Total anticipated hours 61 129 850 1,040
Less: Anticipated hours in executed contract,
excluding 84 hours for reporting & administrative tasks (26) (53) (321) 400
Additional hours 35 76 529 640