HomeMy WebLinkAboutCOM 0082.067 2004-2006 JNSY OF /~,w
Lawrence K. Mahuna
Harry Kim W%c•
Police Chief
.Nnvor a: 'a
..'i : : e,•P, Harry S. Kubojiri
~re'o'F'x•'8 Deputy Police Chief
County of Hawaii
May 3, 2006 POLICE DEPARTMENT
349 Kapiolani Street Hilo, Hawaii 96720-3998 ~
(808) 935-3311 • Fax (808) 961-8869 C7
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TO STACY K. HIGA, COUNCIL CHAIR AND COUNCIL MEMBERS ~ .Nt
VIA NNA S KO, CONTROLLER ~ ' ~ - .
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FROM L ENCE K. MAHUNA, POLICE CHIEF
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SUBJECT NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. o+~ lq, Section 7(1)
Name of Grant Program: Sexual Assault Forensic Examiner
Federal or State Grantor: State Department of the Attorney General
Crime Prevention and Justice Assistance
Division
County Grantee DepartmenUAgency: County Police Department
Grant No.: 04-WF-09
Amount of Grant: $56,989.00
Amount of County Match: $14,247.00
County Revenue & Expenditures Acct 010-201-5219.67 & 3302.37
Grant Period: January 1 -December 31, 2006
Purpose of Grant: To improve the quality, enhance investigations
and maintain a high level of expertise in sexual
assault and domestic violence case
investigations of women, island wide.
If final report required by grantor? yes
Notification Attached: Yes ~aroro, No. g___,
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R~f• To:
Rif, Uafe (1('T
Project Number 04-WF-9
C O N T RAC T
THIS CONTRACT, executed on the respective dates
indicated below, is effective as of January 1, 2006 by and
between the Department of the Attorney General, State of Hawaii,
hereinafter called "Agency", by and through the Attorney General,
and Hawaii County Police Department hereinafter called
"Grantee".
WITNESSETH
WHEREAS, Title IV of the Violent Crime Control and Law
Enforcement Act of 1994, 42 U. S. C. 3796 et seq., as amended
(hereinafter "Act"), was enacted to make grants to states for
developing and strengthening effective law enforcement and
prosecutorial strategies and victim services in cases involving
crimes against women. Offices and agencies of the state
government, units of local government, Indian tribes, and non-
profit, non-governmental victim services programs are eligible to
apply to states for subgrants under the eleven broad purpose
areas:
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(1) training law enforcement officers, judges, other court
personnel, and prosecutors to more effectively identify and
respond to violent crimes against women, including the crimes
of sexual assault, domestic violence, and dating violence;
(2) developing, training, or expanding units of law enforcement
officers, judges, other court personnel, and prosecutors
specifically targeting violent crimes against women,
including the crimes of sexual assault and domestic violence;
(3) developing and implementing more effective police, court, and
prosecution policies, protocols, orders, and .services
specifically devoted to preventing, identifying, and
responding to violent crimes against women, including the
crimes of sexual assault and domestic violence;
(4) developing, installing, or expanding data collection and
communications systems, including computerized systems,
linking police, prosecutors, and courts or for purpose of
identifying and tracking axrests, protection orders,
violations of protection orders, prosecutions, and
convictions for violent crimes against women, including the
crimes of sexual assault and domestic violence;
(5) developing, enlarging, or strengthening victim services
programs, including sexual assault, domestic violence, and
dating violence programs; developing or improving delivery of
victim services to underserved populations; providing
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specialized domestic violence court advocates in courts where
a significant number of protection orders are granted; and
increasing reporting and reducing attrition rates for cases
involving violent crimes against women, including crimes of
sexual assault, domestic violence, and dating violence;
(6) developing, enlarging and strengthening programs addressing
stalking;
(7) developing, enlarging and strengthening programs that address
the needs and circumstances of Indian tribes dealing with
violent crimes against women, including the crimes of sexual
assault and domestic violence;
(8) supporting formal and informal statewide, multidisciplinary
efforts, to the extent not supported by state funds, to
coordinate the response of state law enforcement agencies,
prosecutors, courts, victim service agencies, and other state
agencies and departments to violent crimes against women,
including the crimes of sexual assault, domestic violence and
dating violence;
(9) training of sexual assault forensic medical personnel
examiners in the collection and preservation of evidence,
analysis, prevention, and providing expert testimony and
treatment of trauma related to sexual assault;
0
(10) developing, enlarging or strengthening programs to assist law
enforcement, prosecutors, courts, and others to address the
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needs and circumstances of older and disabled women who are
victims of sexual assault or domestic violence, including
recognizing, investigating, and prosecuting instances of such
assault or violence and targeting outreach and support,
counseling, and other victim services to such older and
disabled individuals; and
(11) providing assistance to victims of sexual assault and
domestic violence in immigration matters.
WHEREAS, the Governor has designated Agency to serve as
Hawaii's office for administering the federal financial assistance
available under the Act;
WHEREAS, Grantee is qualified to receive funds available
to Hawaii under the Act and its implementing regulations (28
C.F.R. Part 33) or guidelines (Office of Justice Programs, STOP
Violence Against Women Formula and Discretionary Grant Program
Guidance), and has applied to Agency for receipt of the same as a
subgrantee;
WHEREAS, Agency has reviewed Grantee's application for
funds, and is satisfied that all of the requirements of the Act
I
and its implementing regulations have been satisfied and that
i
Rev. 08/04 4
Grantee is capable of using the federal funds requested
appropriately;
WHEREAS, Grantee has demonstrated the capacity to
provide the services, programs and activities described herein and
is ready, willing and able to provide the required services,
programs and activities;
NOW THEREFORE, Agency and Grantee for and in
consideration of the covenants, conditions, agreements, and
stipulations hereinafter expressed, do mutually agree as follows:
A. SCOPE OF SERVICES.
Grantee shall, in a proper and satisfactory manner,
as determined by Agency, and in accordance with the terms and
conditions of this Contract, use the funds received under this
Contract for the purposes stated herein and in accordance with the
"Application For Grant" (Parts I through IV including all
certifications required under Section C) attached hereto as
Exhibit "A" and by reference incorporated herein. It is
understood that this Contract includes as a part hereof any rules,
relevant directives or instructions issued by the United States or
the Agency, including the provisions of the federal Office of
Management and Budget circulars and the effective edition of the
Rev. 08/04 5
4
Office of Justice Programs' Guideline Manual entitled "Financial
and Administrative Guide for Grants."
B. TERM OF CONTRACT.
This Contract shall be in effect for the period
from January 1, 2006 to and including December 31, 2006
unless this Contract is sooner terminated as hereinafter provided
or unless this Contract is extended in accordance with Section L
of this Contract.
C. PERFORMANCE REQUIREMENTS AND CONDITIONS.
1. Grantee shall comply with the guidelines set
forth in the Act and all applicable federal regulations and
guidelines, including but not limited to Office of Justice
Programs, STOP Violence Against Women Formula and Discretionary
Grants Program Guidance, and Office of Management and Budget
circulars and the effective edition of the Office of Justice
Programs' Guidance Manual entitled "Financial and Administrative
Guide for Grants."
2. If so required by Agency, Grantee shall
certify to Agency that any expendable or nonexpendable personal
property purchased or acquired with funds received under this
t
Contract will be used for criminal justice purposes before title
in such property may vest in Grantee. If a certification is not ~
Rev. 08/04 6
provided by Grantee, title to any personal property purchased or
acquired with funds received under this Contract shall vest in
Agency and such personal property shall be delivered to the Agency
in good working order upon expiration or sooner termination of
this Contract.
3. Prior to, or concurrently with the execution
of this Contract, if so required by Agency, Grantee shall
complete, execute and submit to Agency a Certification Regarding
Drug-Free Workplace Requirements which meets the requirements of
the Drug Free Workplace Act of 1988 (Pub. L. 100-690, Title V,
Subtitle D), hereinafter referred to as the "Drug-Free Workplace
Certification". A copy of the Drug-Free Workplace Certification
shall be included in Part IV of the Application for Grant.
Grantee covenants that the representations made in the Drug-Free
Workplace Certification are true at the time this Contract is
executed and will remain true throughout the entire term of this
Contract and any extensions, and that Grantee shall fulfill all
the requirements set forth therein. Grantee's execution and
submission of a false Drug-Free Workplace Certification, or
Grantee's violation of any or all of the requirements set forth
therein shall entitle Agency to suspend one or more payments under
this Contract, and/or terminate this Contract pursuant to the i
provisions of Section N of this Contract. Grantee warrants that it
is aware that such false certification or violation of the ~
Rev. 08/04 ~
requirements contained in the Drug-Free Workplace Certification
shall subject the State of Hawaii to government-wide suspension or
debarment, or other sanctions which, in turn, shall result in the
withdrawal of funds from Grantee and/or the unavailability of
future funding for Grantee.
4. Prior to, or concurrently with the execution
of this Contract, Grantee shall complete, execute and submit to
Agency a Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion, hereinafter referred to as
the "Debarment Certification". A copy of the Debarment
Certification shall be included in Part IV of the Application for
Grant. Grantee covenants that the representations made in the
Debarment Certification are true at the time this Contract is
executed and will remain true throughout the entire term of the
Contract and any extensions, and that Grantee shall fulfill any
and all terms and conditions set forth therein.
5. Prior to, or concurrently with the execution
of this Contract, if so required by Agency, Grantee shall
complete, execute and submit to Agency a Certification Regarding
Lobbying, hereinafter referred to as the "Lobbying Certification",
and any subsequent disclosure forms required under Section 1352,
Title 31 U. S. C. A copy of the Lobbying Certification shall be
included in Part IV of the Application for Grant. Grantee
covenants that the representations made in the Lobbying
Rev. 08/04 8
Certification are true at the time this Contract is executed and
will remain true throughout the entire term of the Contract and
any extensions and that Grantee shall fulfill any and all terms
and conditions set forth therein.
6. Grantee shall maintain accounting procedures
and practices acceptable to Agency, and books, records, documents
and other evidence which sufficiently, accurately and properly
reflect all direct and indirect expenditures and all interest or
other income earned as the result of funds provided pursuant to
this Contract. Grantee shall ensure that its own books, records,
and documents are available for inspection, reviews or audits at
all reasonable times by Agency or the United States Department of
Justice. In addition, Grantee shall prepare and submit to the
Agency reports in such form and at such times as Agency or the
Office of Violence Against Women may require. At a minimum,
Grantee shall submit quarterly financial reports fifteen (15)
calendar days after the end of each calendar quarter. Records and
financial accounts shall be retained by the Grantee and shall be
accessible to Agency and the United States Department of Justice
for at least three years after Agency's grant with the Office of
Violence Against Women is closed.
7. Grantee shall comply with all the ordinances,
codes, rules and regulations of the Federal, State and local
i
Rev. 08/04 9
governments which in any way affect its performance under this
Contract.
8. Grantee shall provide for an independent audit
of its activities on a periodic basis in accordance with Office of
Management and Budget Circular A-133.
9. Grantee shall comply with the non-
discrimination requirements of the Omnibus Crime Control and Safe
Street Act of 1968 which prohibits discrimination in employment
and in the delivery of services or benefits on the basis of race,
color, national origin, religion, and sex; Title VI of the Civil
Rights Act of 1964 which prohibits discrimination in the delivery
of services or benefits on the basis of race, color, and national
origin; Section 504 of the Rehabilitation Act of 1973 and Title II
of the Americans with Disabilities Act of 1990 which prohibit
discrimination in employment and in the delivery of services or
benefits based on disability; Title IX of the Education Amendments
of 1972 which prohibits discrimination on the basis of sex in
training or education programs; and the Age Discrimination Act of
1975 which prohibits discrimination in the delivery of services or
benefits on the basis of age; Department of Justice regulations on
disability (nondiscrimination on the basis of disability in the
state and local government services, public accommodations and
commercial facilities, and accessibility standards), 28 C.F.R.
Part 35; Exec. Order No. 13279 (equal protection of the laws for
Rev. 08/04 10
faith-based and community organizations); Exec. Order No. 13166
and U.S. Department of Justice, Guidance to Federal Financial
Assistance Recipients Regarding Title VI Prohibition Against
National Origin Discrimination Affecting Limited English
Proficient Persons; the Hawaii State Fair Employment Practices
Act, Chapter 378, Hawaii Revised Statutes; and all other
applicable federal and state laws, rules and regulations.
10. Grantee assures Agency that if it is required
to formulate an Equal Employment Opportunity Program in accordance
with 28 C.F.R. 42.301 et seq. it will submit a certification to
Agency that a current program is on file.
11. Grantee shall ensure that Fourteen
thousand two hundred forty seven dollars ($14,247.00) are
available as matching funds to provide the services under this
Contract. Grantee shall maintain records which clearly and
accurately show the source, amount and the timing of match
contributions. If, at the end of the contract period, Agency
determines that Grantee does not have the required matching
contribution, Grantee shall return all of the federal portion of
the project cost for which Grantee does not have the required
match.
12. Any funds provided to Grantee under this
Contract which are unencumbered on the date this Contract
terminates shall be returned to Agency; all funds provided under
Rev. 08/04 11
this Contract which are encumbered but not disbursed within ninety
(90) days after this Contract terminates shall be returned to
Agency.
D. PERSONNEL.
1. Grantee shall secure at its own expense, all
personnel required to perform the services required under this
Contract. All such personnel shall not be considered employees
of, or have any contractual relationship with the State of Hawaii
unless Grantee is otherwise an agency of the State.
2. Grantee shall ensure that none of the work or
services to be provided under this Contract shall be subcontracted
or assigned without the prior written approval of Agency.
E. SUBCONTRACTS.
Grantee may provide some or all of the services
required under this Contract by subcontract provided that Grantee
secures the prior written consent of Agency. In the event Grantee
enters into a subcontract with a private organization to perform
any of the services or activities required under this Contract,
Grantee agrees that the period of each subcontract shall not
exceed one year, and funds to the private organization will not be
released unless and until the requirements set forth in applicable
State law and implementing rules are complied with by the
Rev. 08/04 IZ
subcontractor. All subcontracts shall include provisions to
ensure that Grantee is capable of satisfying the requirements of
this Contract. All subcontracts shall be reduced to writing and
shall include all provisions of this Contract required of Grantee.
F. SERVICES AS INDEPENDENT CONTRACTOR.
1. In the performance of the services required
under this Contract, Grantee shall be an independent contractor
with the authority to control and direct the performance and
details of the work and services required under this Contract;
however, Agency shall have the right to inspect work in progress
to determine whether, in Agency's opinion, the work is being
performed by Grantee in accordance with the provisions of this
Contract. All persons hired or used by Grantee shall be Grantee's
agents and employees and Grantee shall be responsible for the
accuracy, completeness, and adequacy of any and all work and
services performed by its agents and employees. Furthermore,
Grantee intentionally, voluntarily, and knowingly assumes the sole
and entire liability if such liability is determined to exist, to
its agents and employees or to third persons, for all loss, cost,
damage or injury caused by Grantee's agents and employees in the
course of their employment. The performance of work under this
Contract alone shall not be construed as employment with the State
of Hawaii and shall not entitle Grantee's agents and employees to
Rev. 08/04 13
vacation, sick leave, retirement, or other benefits directly
afforded state employees by statutes. Grantee shall be
responsible for payment of all applicable federal, state, and
county fees which may become due and owing by the Grantee by
reason of the Contract, including but not limited to (i) income
taxes, (ii) employment related fees, assessments and taxes and
(iii) general excise taxes. The Grantee also is responsible for
obtaining all licenses, permits and certificates that may be
required in order to perform this Contract.
2. This section shall not be enforced if Grantee
is an agency of the State of Hawaii.
G. COMPENSATION.
1. Subject to continuing availability of funds,
Agency agrees to pay Grantee, for services satisfactorily
performed under this Contract, a sum not to exceed Forty two
thousand seven hundred forty two dollars ($42,742.00) to be spent
for the purposes of this Contract. This sum represents any and
all compensation to be paid to Grantee for any and all services it
provides, and for any and all travel costs, materials, supplies,
equipment, overhead, taxes, and other incidentals and operating
expenses which it incurs or may incur in connection with this
Contract.
Rev. 08/04 14
2. It is covenanted and agreed by and between the
parties hereto that, as to the portion of the obligation under
this Contract to be payable out of federal funds, this Contract
shall be construed to be an agreement to pay such portion to the
Grantee only out of federal funds to be received from the federal
government when the federal funds are so received and shall not be
construed as a general agreement to pay such portion at all events
out of any funds other than those which are received from the
federal government.
H. METHOD OF PAYMENT.
1. All funds available for use under this
Contract shall be subject to the allotment system as provided in
Chapter 37, Hawaii Revised Statutes.
2. Payments to Grantee under this Contract shall
be made in accordance with and subject to the following
provisions:
a. Payments shall be made monthly upon
receipt of Grantee's completed request for funds.
b. All payments shall be made in accordance
with and subject to Chapter 40, Hawaii Revised Statutes, which
specifies the accounting procedures and controls applicable to
payments out of the Treasury of the State of Hawaii.
Rev. 08/04 1S
c. If an amount of reported expenditures is
preliminarily determined by Agency to be inappropriate and
unallowable, Agency may deduct an equivalent amount from the next
payable installment and may withhold payment of the amount of the
moneys equivalent to the questioned expenditures until later
resolution of the discrepancy by audit or other means. If, after
payment of the last installment, investigation and examination
reveal additional expenditures that are determined by Agency to be
inappropriate and unallowable, Agency may require that an
equivalent amount of moneys be refunded to Agency notwithstanding
Agency's preliminary determination of appropriateness and
allowability.
d. Failure to submit required reports by the
applicable deadline will result in the withholding of payments
until such time as the reports are received by Agency. Grantee
shall continue to provide the services, programs and activities
during the period that payments are being withheld.
I. INDEMNIFICATION.
1. It is strictly understood that the State of
Hawaii shall in no way be held liable for any damages, cause of
action or suits resulting from the acts, activities or ommissions
of Grantee. Grantee shall indemnify and save harmless the State
of Hawaii, Agency, and their officers, agents, and employees from
Rev. 08/04 16
and against any and all liability, loss actions, claims, suits,
damages, costs or expenses, including all attorneys' fees, and all
claims, suits, and demands therefor, arising out of or resulting
from the acts or omissions of Grantee, its officers, employees,
agents, or subcontractors occurring during or in connection with
the performance of Grantee's services under this Contract, or
arising out of or resulting from breach of this Contract by
Grantee. Grantee shall defend the State of Hawaii, Agency, and
their officers, agents, and employees against any such action or
claim unless the action or claim involves an act or omission
solely of Agency, its officers, agents, or employees.
2. This section shall not be enforced if Grantee
is an agency of the State of Hawaii.
J. CONFIDENTIAL MATERIAL.
Any information, data, report, record, summary,
table, map, or study given to or prepared or assembled by Grantee
under this Contract which is identified as proprietary or
confidential information that Agency requests to be kept
confidential shall be safeguarded by the Grantee and shall not be
made available to any individual or organization other than any
subcontractor to which the material may relate, without prior
written approval of Agency. Grantee shall submit a completed
Privacy Certification for review and approval prior to the
Rev. 09/04
expenditure of funds for the collection of identifiable
research/statistical data. All information, data, or other
material provided by the Grantee or the Agency shall be kept
confidential only to the extent permitted by law.
K. COPYRIGHT AND PATENT.
The Agency shall have complete ownership of all
material, both finished and unfinished, which is developed,
prepared, assembled, or conceived by the Grantee pursuant to this
Contract, and all such material shall be considered "works made
for hire". No summary, report, map, chart, graph, table, study or
other documents or discovery, invention, or development produced
in whole or in part with funds made available under this Contract
shall be the subject of an application for copyright or patent by
or on behalf of Grantee, its officers, agents, or its employees,
or its subcontractors without prior written authorization from
Agency.
L. MODIFICATION OF CONTRACT.
Any modification, alteration, amendment, or change
to this Contract other than to the "Application For Grant"
(attached hereto as part of Exhibit "A") or to the period during
which this Contract is in effect in Section B, including increases
(subject to the availability of funds) or decreases in the amount
Rev. 08/04 I8
of compensation, permitted in this Contract shall be made by
written supplemental agreement to this Contract and executed by
Grantee and the Attorney General or the Attorney General's
designee. Modifications, alterations or changes to provisions of
the "Application For Grant" may be requested by Grantee, approved
by the Administrator of the Crime Prevention and Justice
Assistance Division on Agency's behalf, and made by substituting
or inserting the revisions in Exhibit "A". Modifications,
alterations or changes to the period during which this Contract is
in effect may be requested in writing by Grantee or Agency, up to
forty-five (45) days before the Contract would otherwise
terminate, and shall be effective as of the date approved by the
Administrator of the Crime Prevention and Justice Assistance
Division (if requested by Grantee) or Grantee (if requested by
Agency) and made by attaching a party's written request with the
other party's written approval thereon to this Contract. No oral
modification, alteration, amendment, change, or extension of any
term, provision or condition of this Contract shall be permitted.
M. CONFLICT OF INTEREST.
Grantee represents that it presently has no
interest and promises that it shall not acquire any interest,
direct or indirect, that would conflict in any manner or degree
with the performance of the services under this Contract.
Rev. 08/04 19
N. TERMINATION OF CONTRACT.
1. If, for any cause, Grantee refuses or fails to
satisfactorily fulfill in a timely or proper manner its
obligations under this Contract or any extension thereof, or if
Grantee breaches any of the promises, terms or conditions of this
Contract and, having been given reasonable notice of and
opportunity to cure any such default, fails to take satisfactory
corrective action within the time specified by Agency, Agency
shall have the right to terminate this Contract by giving written
notice to Grantee of such termination ten (10) calendar days
before the effective date of such termination. The Grantee shall
continue performance of the Contract to the extent it is not
terminated. Notwithstanding termination of the Contract, and
subject to any directions from the Agency, the Grantee shall take
timely, reasonable, and necessary action to protect and preserve
property in the possession of the Grantee in which the Agency has
an interest.
2. Furthermore, Agency may terminate this
Contract without statement of cause at any time by giving written
notice to Grantee of such termination at least thirty (30)
calendar days before the effective date of such termination.
3. In the event of termination of either type,
all finished or unfinished documents, reports, summaries, lists,
charts, graphs, maps, or other written material prepared by
Rev. 08/04 20
Grantee, under this Contract shall, at the option of Agency become
Agency's property and, together with all information, data,
reports, records, maps, and other materials (if any) provided to
Grantee by Agency, shall be delivered and surrendered to Agency on
or before the effective date of termination.
4. Grantee shall be entitled to receive only such
compensation as shall have been satisfactorily earned prior to the
effective date of termination. Agency shall determine the amount
of work satisfactorily completed and the amount of compensation
satisfactorily earned. If the termination is for cause, any other
provisions to the contrary notwithstanding, Grantee shall not be
relieved of liability to Agency for damages sustained by Agency
because of any breach by Grantee of this Contract.
O. WAIVER.
The failure of the Agency to insist upon strict
compliance with any term, provision, or condition of this Contract
shall not constitute or be deemed to constitute a waiver or
relinquishment of the Agency's right to enforce the same in
accordance with this Contract. It is expressly understood and
agreed that no waiver granted by Agency on account of any
violation of any promise, term or condition of this Contract shall
constitute or be construed in any manner as a waiver of the
xev. 08/04 21
promise, term or condition or of the right to enforce the same as
to any other or further violation.
P. DISPUTES; GOVERNING LAW; VENUE.
Any dispute concerning a matter of fact arising
under this Contract or any subcontract, which is not disposed of
by mutual agreement within fifteen (15) calendar days, shall be
decided by the Attorney General, or the Attorney General's duly
designated representative, who shall reduce the decision to
writing and mail or otherwise furnish a copy of the decision to
Grantee. The decision of such person shall be final and
conclusive. Pending final decision of such dispute, Grantee shall
proceed diligently with the performance of this Contract in
accordance with Agency's request. The validity of this Contract
and any of its terms or provisions, as well as the rights and
duties of the parties to this Contract, shall be governed by the
laws of the State of Hawaii. Except as otherwise provided in this
Section, any action to enforce this contract or for breach of this
Contract shall be brought only in a State court of competent
jurisdiction in Honolulu, Hawaii.
Q. ADDITIONAL CONDITIONS.
Additional conditions may be imposed upon Grantee
by reducing them to writing and designating them as exhibits to
Rev. 08/04 22
IN WITNESS WHEREOF, the parties hereto have executed
this Contract.
DEPARTMENT OF THE ATTORNEY GENERAL
STATE OF HAWAII ("AGENCY")
By
APPROVED AS TO FORM: Print a e Ma J. Bennett
Its A orne G
~~r._ Date
Deputy Att rney General
State of Hawaii
HAWAII COUNTY POLICE DEPARTMENT
COUNTY OF HAWAII ("GRANTEE")
BY
Print Name PIXIF KAE'tSD
Title ti°,~r~cging -ire or
Date
APPROVED AS TO FORM AND LEGALITY:
pEP 12/28/~S
Co ation Co sel
APPROVAL RECOMMENDED:
4J`Lawre c K. Mahun Police Chief
Approved as fo Availability of Funds
in the amounts an or the purposes
set forth herein.
IREC70R OF FINA CE
DEC 2 7 2005
Rev. 08/04 23
STATE OF HAWAII )
SS.
COUNTY OF HAWAII )
On this day of ~~ccv~ , 2005, before me
personally appeared DIXIE KAETSU, to me personally known, who, being by me duly
sworn, did say that she is the Managing Director of the County of Hawaii, a municipal
corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is
the corporate seal of said County of Hawaii; that the foregoing instrument was signed
and sealed in behalf of the County of Hawaii by authority given to said Mayor of the
County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000),
as amended, and assigned by the Mayor to the Managing Director pursuant to
Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said
instrument to be the free act and deed of said County of Hawaii.
~ ,.R.J,,,~,,.
JEAN IERNES
Notary Public, State of Hawaii
My commission expires: 11/1/2009
~.PN V Ff'~'~'
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~pTA,gr s
U~~ A~BLIG
_
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
235 South Beretania Street, Suite 401
Honolulu, Hawaii 96813
APPL/CAT/ON FOR S. T.O.P. V/OLENCE AGA/NST WOMEN GRANT
PART 1. TITLE PAGE
A. PROJECT TITLE: sa>:s COORDINATOR rROJECr WEST HAWAII
B. APPLICANT AGENCY: HAWAII POLICE DEPART1HErrr
C. ADDRESS: 349~IOLANI STREET, HII,O HAWAII 96720
D. PROJECT PERIOD: lnnnm;ty t 2nnfi Tn nFr-EtwmER 37. 2006
Developing, enlarging, or strengithening victim
E. AUTHORIZED PROGRAM PURPOSE: 3. 5e,-,ices progr~ns, including se~cuai assault,
danestic violence, and dating violence programs;
F. TOTAL PROJECT COSTS: developing and improving delivery of victim service
SOURCE OF FUNDS PERCENT AMOUNT
Federal Funds 75g $42,742.00
Agency Match 25~ $14,247.00
TOTAL $56, 989.00
G. PROJECT DIRECTOR: vary Aatar~a Title: t.i antPnant
Address: 349 Kapiolani Street, Hilo Hawaii 96720
Phone: (808) 9612254 FAX; (808) 9612327
H. FINANCIAL OFFICER: Kay Nishibayashi Title: Accountant IV
Address: 349 Kaoiolani Street. Hilo Hawaii 96720
Phone: /ana) g~tn~a FAX: (808) 961 2390
FOR CPJA USE
Date Received: _ Project Number: ~ WF ~
AG/CPJA ;'t1-VAWA 12/96)
EXHIBIT A
PART II. DESCRIPTION OF PROJECT
A. PROBLEM
The Hawaii Police Department views sexual violence against women as a serious
problem that is being reported much more frequently as community awazeness
increases and societal and cultural inhibitions diminish.
The Department's Sex Crimes Units, Area I (East Hawaii) and Area II (West
Hawaii), have the responsibility of investigating all sexual assaults. During 2003, the
Sex Crimes Units investigated 449 sexual assaults reported within Hawaii County.
Census estimates indicate that 62 percent of the population growth in 2003 was due to
people moving to the Big Island. According to the 2004 annual census, the
population of Hawaii County in 2004 was 162,971, an increase of 4,236 from 2003.
The Department of Health statistics for 2004 indicate approximately 20% of the
County of Hawaii's population were children under the age of 14. According to the
U.S. Justice Department, one out of every six sexual assault victims is under the age
of 12. In 2004, the number of sexual assault cases pulled for Area I and Area II
totaled 455. While this grant targets services for women, the residual benefactors of
these services aze child victims.
Currently, five Sexual Assault Forensic Examiners (SAFE) are actively practicing
within Hawaii County. Sexual assault victims no longer wait the horrid 5%: hours in
any emergency room for a forensic examination as occurred in 1995, even with the
increase in population and the greater demand for service. A full time civil service
SAFE Coordinator position for East Hawaii has been created and funding has been
approved effective July 1, 2005. There is a need for a half time SAFE Coordinator ,
position for West Hawaii.
SAFE personnel receive extensive training in recognition, evaluation, and
classification of various injuries which result finm traumatic sexual contact. SAFE a
personnel also receive further training in forensic photography, evidence collection,
report writing and other methods of documenting injuries for evidential purposes.
The improved evidence collection and testimonial evidence provided by SAFE
personnel has contributed to the successful prosecution of many sex offenders.
Evidence collected by SAFE personnel has aided detectives in successfully
investigating and solving violent crimes against women in Hawaii County. SAFE
personnel have also performed forensic examinations and evidence collection of
female homicide victims to include child victims where sexual assault is also
suspected.
Currently the part-time coordinator is a registered nurse, contracted to perform ~
forensic examinations, recruitment of new SAFE personnel, education, coordination
of services, scheduling and quality assurance activities for the entire Island of Hawaii.
® ~
1
Attachment A
The provision for the part-time SAFE Coordinator is currently provided through a
subcontract with the YWCA, funded by an S.T.O.P. Violence Against Women Grant.
Forensic examinations are primarily performed by SAFE personnel at the Kona
Hospital located in Kealakekua and at the Hilo Medical Center. The driving distance
one way between these two hospitals is approximately 115 miles and takes about a
three-hour drive. Accordingly, SAFE personnel have evolved into two groups, one
on each side of the island. The forensic examiners that conduct examinations at Hilo
Medical Center work primarily with East Hawaii Area I Detectives, while the
forensic examiners that conduct examinations at the Kona Hospital work primarily
with West Hawaii Area II Detectives.
This arrangement significantly hampers the ability of the single SAFE Coordinator in
Hilo to recruit new service providers, coordinate services and perform quality
assurance activities for the entire Island of Hawaii. Providing a half time SAFE
Coordinator for West Hawaii who will work directly with SAFE personnel will
enhance crisis services to victims of sexual assault.
Activities of the SAFE Program since its inception of eight yeazs ago, has had a
significant impact on the County of Hawaii's ability to identify and respond to violent
crimes against women.
From January 1, 2005 to September 2005, 63 SAFE examinations were conducted for
the County of Hawaii. Of the 63 SAFE exams conducted, 32 were females 18-years- "
old and older, and 31 were females 17-years-old and younger.
A1163 cases were reviewed by the Prosecutor's Office.
Specialized training for SAFE personnel and police investigators is critical to ensure
that best practices in evidence collection, investigative techniques, injury
documentation and court presentation aze in practice.
B. GOALS AND OBJECTIVES
The goal of this project is to improve Hawaii County's ability to respond to violent
sex crimes against women and improve forensic examination services provided to the
victims of sexual assault island wide. The SAFE program of Hawaii County will be
expanded to create ahalf--time SAFE Coordinator for the Island of Hawaii based in
West Hawaii. This will provide island wide uniformity for the SAFE Program. Each
respective SAFE Coordinator will provide forensic examinations, recruitment of new
SAFE personnel, coordination of services for (East and West) Hawaii, scheduling and
quality assurance activities. i
~ t
2
Attachment A
PROJECT OBJECTIVES:
1. To provide continuity of forensic services for victims of sexual assault in the
County of Hawaii in West Hawaii through the subcontracting of a half time Safe
Coordinator.
2. To increase the number of certified SAFE personnel by three.
3. To heighten the expertise of SAFE personnel and police investigators in evidence
collection, investigative techniques, injury documentation and court presentation
in sexual assault investigations by attending at least one specialized forensic
training conference during the project period.
4. To improve the overall performance of the SAFE Program and program
coordination with Hawaii Police Department in East and West Hawaii through
monthly meetings of SAFE and HPD personnel.
C. PROJECT ACTIVITIES
1. HPD to enter into a contract with the Big Island Coalition Against Physical and
Sexual Assault (BICAPSA), through its Forensic Nursing Project to provide for
the provision of a half time SAFE Coordinator for West Hawaii.
a. The SAFE Coordinator shall be a Registered Nurse and Certified SAFE.
b. The SAFE Coordinator shall be based in West Hawaii (Kona). The
Coordinator shall: .
1. Provide activities to recruit, orient, train, and certify new SAFE candidates
2. Conduct forensic examinations
3. Provide education and training to SAFE personnel
4. Provide monthly on-call schedule of SAFE personnel
5. Ensure that SAFE room supplies aze properly stocked and equipment
within are maintained
6. Provide quality assurance activities
7. Provide statistical data of examinations conducted by SAFE personnel
2. The SAFE Coordinator shall provide activities to recruit qualified nurses to
become SAFE personnel from within the medical communities of West Hawaii.
3. Six (6) SAFE program personnel to include but not limited to SAFE Coordinators
shall attend National training in sexual assault investigations, Sexual Assault
Forensic Examinations and/or other pertinent specialized training.
~ ~
3 Attachment A
Providing training to the SAFE Coordinator shall be the priority of this objective.
Personnel attending training will provide in-service training to SAFE personnel
and/or detectives. Participation in two specialized training for SAFE personnel
during the grant period.
4. Monthly meetings between each SAFE Coordinator and the Lieutenant assigned
to the Juvenile Aid Section of Area 1(East Hawaii) and Area II (West Hawaii) to
discuss the following:
a. Potential or actual problems within program and multi-disciplinary response
to reported sex crimes.
b. Issues and trends related to the program.
c. New information received during training that could be imparted to in-service
training or procedural changes.
d. Development and updates to written procedures, protocols and agency
agreements.
e. Monthly meeting with other agencies or service providers.
D. PROJECT ORGANIZATION AND MANAGEMENT
The Project Manager will be Lieutenant Earl Hatada of the Juvenile Aid Section
of Area I, situated in the Public Safety Building in East Hawaii, 349 Kapiolani
Street, Hilo Hawaii. Lieutenant Hatada will report to Captain Chadwick Fukui of
the project status and ensure compliance with the project guidelines and
requirements.
E. PERSONNEL
1. One part time SAFE Coordinator employed through a subcontract with
BICAPSA through funding provided by this project.
The part time SAFE Coordinator shall be based in West Hawaii (Kona). The
Coordinator shall:
a. Provide activities to recruit, orient, train, and certify new SAFE
candidates.
b. Conduct forensic exams.
c. Provide education and training to SAFE personnel.
d. Provide monthly on-call schedules of SAFE personnel ~
e. Ensure that SAFE room supplies are properly stocked and equipment
therein is maintained.
t t
4 Attachment A
f. Provide quality assurance activities.
g. Provide statistical data of examination conducted by SAFE personnel.
F. PERSONNELBIOGRAPHIES
Resume for the SAFE Coordinator will be provided upon employment.
G. PARTICIPATING AGENCIES
SAFE Coordinator will work cooperatively and collaboratively with agencies and
other corrrrrrunity service providers. The agencies which aze involved with the SAFE
and HPD aze YWCA, Big Island Coalition Against Physical Abuse and Sexual
Assault (BICAPSA), Childrens' Justice Center (CJC) East and West Hawaii, Oahu
Sexual Assault Treatment Center (SATC), Sexual Assault Victim Empowerment
(SAVE) of Hawaii, State Department of Human Services, Police Departments within
the State, Prosecuting Attorney of Hawaii County, Hilo Medical Center, Kona
Community Hospital, North Hawaii Community Hospital, Kapiolani Childrens'
Hospital. The listed agencies have requested the assistance of the Hawaii County
Police Department and the SAFES.
H. PROJECT EVALUATION
Quarterly reports will be submitted to the Project Director and will serve as an
indicator of the project's success. The required progress reports will be submitted by
the Project Director as specified in the grant requirements.
The project will be evaluated by the success of attaining the following goals.
1. HPD to enter into contract with BICAPSA within 30 days of the start of program.
2. BICAPSA to employ a half time SAFE Coordinator based in West Hawaii within
90 days of the start of the program. _
3. Recruitment of an additional three SAFE during project
4. Each SAFE who attends training will provide in-service training to those unable
to attend. Document each in-service training session provided by SAFE.
5. Monthly meetings between SAFE coordinators and the JAS Lieutenants of Area I
and Area II to address problems and program improvement. (12 meetings, dates
to be determined)
~ ~ 1
5 Attachment A
PART III. BUDGET DETAIL AND EXPLANATION
COST ELEMENT AMOUNT
SALARY AND WAGES
Position Title Monthly Salary
Lieutenant (JAS Area n $5771.00 (20.573%)
*MATCHING FUNDS (In-Kind Service) ($1187.26 x 12 months) $14,247.00
TOTAL SALARIES & BENEFITS $14,247.00
CONSULTANTS/CONTRACTS $22,905.00
Contract for Services from BICAPSA:
SAFE Coordinator half-time (1) Position
(20 Hours per week for 9 months. Salary $2545 per month)
TOTAL CONSULTANTS/CONTRACTS $22,905.00
TRANSPORTATION & SUBSISTENCE
For Specialized Training on U.S. Mainland for
Six (6 SAFE Nurse Personnel)
Registration Fee: @$500.00 X 6 $3,000.00
Airfaze @$1,200 X 6 $7,200.00
Per Diem @$130.00 (6 Days) x 6 $4,680.00 ;
Ground Trans @$25.00 per day (6 Days) X 6 $900.00
TOTAL TRANSPORTATION & SUBSISTENCE $15,780.00
OFFICE SUPPLIES $1,757.00
Cost for Shipping, mailings, reproduction costs,
paper, copy machine supplies, etc.
TOTAL OFFICE SUPPLIES $1,757.00
OTHER EQUIPMENT
2 Digital cameras for SAFE Examination rooms $2,300.00
1 for East Hawaii/ 1 for West Hawaii
TOTAL PROJECT COSTS $56,989.00
r
6 Attachment A
BUDGET EXPLANATION
SALARIES AND WAGES
1. Lieutenant (JAS Area n
Salary rate utilized is for Lieutenant (PO 13) L4
Plus Standard of Conduct Allowance $173.84 per month
CONSULTANTS/CONTRACTS
SAFE Coordinator: 1 position contracted through BICAPSA
Part-time position (20 hours per week)
West Hawaii.
Additional cost for nurse to provide services include:
home phone usage, office supplies and mileage to various
weekly and monthly meetings.
TRANSPORTATION AND SUBSISTANCE
Six SAFE Program personnel to attend National Training in Sexual Assault
Investigations, Sexual Assault Forensic Examinations and /or other pertinent
specialized training. Attendance to National Training by each SAFE Coordinator
is a program priority.
The training sessions to be attended and/or destinations aze undetermined. The
specialized training most beneficial to the program shall be determined by the
Project Manager and SAFE Coordinator.
All established State of Hawaii travel rates and restrictions to be strictly adhered
to.
OTHER EQUIPMENT
Two (2) digital cameras, one to be placed in the East Hawaii SAFE
examination room and the other in the West Hawaii SAFE examination room.
The digital cameras will enable the SAFE to take better pictures of victim's
injuries which aze needed for the investigation of the sexual assault. There have i
been many instances when photographing the victim's injuries, the mounted
camera on the colposcope, the SAFE cannot get into the correct position to take a
~ s
7 Attachment A
good picture. In this case the victim has to position themselves in some very
uncomfortable positions so the photographs can be taken.
The Polazoid camera is bulky and the photographs are not clear or fine enough
to see what the SAFE was trying to show in the photograph of the injury.
The use of a good digital camera will give the SAFE the ability/mobility to take
cleaz pictures and view the pictures at the SAFE room. This mobility of the
digital camera would lessen the amount the victim would need to position
themselves for the SAFE to take photographs of injuries hazd to take with
mounted camera.
i
8 Attachment A
PART IV. ATTACHMENTS
All appropriate forms must be completed and signed by an authorized person. The fol]owing forms
MCTST be attached as part of the application by all applicant agencies.
A. ACCEPTANCE OF CONDITIONS (AG/CPJAD #14A)
B. CERTIFICATION OF NON-SUPPLANTING (AG/CPJAD #3)
C. CERTIFICATION OF NON-DISCRIMINATION (AG/CPJAD #15)
D. CERTIFICATION (EQUAL EMPLOYMENT OPPORTUNITY PROGRAM)
(OCR form; expiration date: 09/30/2002)
E. CERTIFICATION REGARDING DRUG-FREE WORKPLACE REOUIItEMENT
(AG/CPJAD #16)
F. CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY, AND
VOLUNTARY EXCLUSION (OJP Form 4061/1)
Special Certifications/Cleazance (to be submitted ONLY if applicable to your agency):
1. CERTIFICATION REGARDING LOBBYING (AG/CPJAD #22)
Required only for awazds of $100,000 or more.
2. State and IRS Tax Clearance (Form A-6)
Required for private, non-profit organizations.
ACCEPTANCE OF CONDITIONS
The undersigned agrees, on behalf of the applicant agency, that:
1. This project, upon approval, shall constitute an official part of Hawaii's Violence Against
Women Formula Grant Program established under Title N of the Violent Crime Control
and Law Enforcement Act of 1994, Public Law No. 103-322.
2. Any grant awarded pursuant to this application shall be subject to and will be administered
in conformity with:
(a) general conditions applicable to administration of grants under Title N of the
Violence Crime Control and Law Enforcement Act of 1994, Public Law No. 103-
322, as applicable;
(b) conditions applicable to the fiscal administration of grants under Title N of the
Violence Crime Control and Law Enforcement Act of 1994, Public Law No. 103-
322, as applicable;
(c) any special conditions contained in the grant award; and
(d) general and fiscal regulations of the Crime Prevention and Justice Assistance
Division.
3. Any grant received as a result of this application maybe terminated, or fund payment may
be discontinued, by the Crime Prevention and Justice Assistance Division when it finds a
substantial failure to comply with the foregoing provisions, the application obligations or for
non-availability of funds.
SUBMITTED BY•
Signature: Date: DEC ~ 2005
Name: LAWRENCE K. MAHUNA Title: POLICE CHIEF
Agency: HAWAII POLICE DEPAR'IMEN'i' ~
AG/CPJAD #14A (8/96)
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON-SUPPLANTING
I certify that federal funds will not be used to supplant State, local or other non-federal funds that
would, in the absence of such federal aid, be made available for law enforcement, criminal justice,
and victim compensation and assistance activities.
SUBMITTED BY:
Signature: Date: ~EC ~ 200
Name: LAWIZF'nY'F' K. MAHUNA Title: Po .r c7-irRF
Agency: HAWAII POLICE DEPAIZIMENT
I
AG/CPJAD #3 06/02
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION OF NON-DISCRIIvIINATION
I certify that the applicant agency will comply with and will insure compliance by its subgrarttees and
contractors with the non-discrimination requirements of the Omnibus Crime Control and Safe Streets
Act of 1968, as amended, and 42 USC 3789 (d); Title VI of the Civil Rights Act of 1964, as
amended; Section 504 ofthe Rehabilitation Act of 1973, as amended; Title II of the Americans with
Disabilities Act (ADA) of 1990; Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; the Department of Justice Nondiscrimination Regulations 28 CFR Part
42, Subparts C, D, E, and G; and the Department of Justice regulations on disabilitiy discrimination,
28 CFR Part 35 and Part 39. No person shall, on the grounds ofrace, color, religion, national origin,
sex, or disability, be excluded from participation in, be denied the benefits of, be subjected to
discrimination under, orbe denied employment in connection with anyprogram or activity funded in
whole or in part with funds made available under this title from the U.S. Department of Justice
through the Department ofthe Attorney General, Crime Prevention and Justice Assistance Division.
The applicant agency also certifies that, if required to formulate an Equal Employment Opportunity
Program (EEOP) in accordance with 28 CFR 42.301, et. se it will maintain a current one on file.
Noncompliance with the discrimination regulations may result in the suspension or termination of
funding.
SUBMITTED BY:
DEC ~ 2005
Signature: Date:
Name: rAWRENCE K MAHIJNA Title: A'~i.TC'R Ct-rrFF ~
Agency: HAWAII PDLI E DEPARIME[Sf
f
AG/CPJAD #15 06!02
( RTIFICATION FORM
-
' Recipient Name and Address: HAWAII POLICE DEPARTMENT 349 Kapiolani Street, Hilo Hawaii 96720
Grant Title: SAFE Coordinator Project Gran[ Number: Award Amount: $56, 989.00
Contact Person Name and Title: Earl Hatada (Lieutenant) Phone Number: (808) 9612254
Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to O1P for review, and implement an Equal
Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R 42.301-.308. The regulations exempt some recipients from all of
the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on (ile and implement an EEOP, but they
do not need to submit the EEOP to O1P Cor review. Recipients that claim a complete exemption from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B
below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple O]P or COPS grants,
please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Oftce for Civil Rights, Office of Justice Programs,
U.S. Department of Justice, 810 7'a Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307-
0690 or TTY (202) 307-2027.
Section A-Declaration Claiming Complete Exemption from the EEOP Requirement. Ptea:e check on me noxes rhar
apply.
? Recipient has less than 50 employees, ? Recipient is an Indian tribe,
? Recipient is anon-profit organization, ? Recipient is an educational institution, or
? Recipient is a medical institution, ? Recipient is receiving an award less than $25,000
I, [responsible official], certify that
[recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302. I further certify that
[recipient) will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Name and Title Signature Date
Section B-Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an
EEOP Is on File for Review.
if a recipient agency has 50 or more employees and is receiving a single award or subaward for 525,000 or more, but less than 5500,000,
then the recipient agency does not have [o submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. § 42.305):
I, r nkroFlQf'F K r4nr4nhiA [responsible official], certify that
the u>,rtATT A'~T Tr`F n>:nnRTT4FIVP _ [recipient],whichhos 50 or more
employees and is receiving a single award or subawazd for $25,000 or more, but less than $500,000, has formulated an
EEOP in accordance with 28 CFR §42.301, et seq., subpart E. I further certify that the EEOP has been formulated and
signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in
the office oL HAWAII POLICE DEPARTMII9T [organization],
at '249 Kam i of an i 4trnp~, Hi 1 n Hawaii 96720 [address],for review by the public and
employees or for review or audit by officials of the relevant state planning a ency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required by rele nt aws and r ulations. D~C 5 2~
T ATn1RFt~Y'F K- MAHIINA _ P()r Tf'F ('HTF.F _ `~'~~~""g's
Print or q~pe Name and Title Signature Date
OMB Approval No. 1121-0140 Expiratim Date: 01/31.06
DEPARTMENT OF THE ATTORNEY GENERAL
Crime Prevention and Justice Assistance Division
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
I. HAWATT P.7T.TC'F. nFPA17IMQVT (hereinafter referred to as
"gantee" certifies that it will provide adrug-free workplace by:
(a) publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession or use of a controlled substance is prohibited in
the gantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) establishing adrug-free awazeness program to inform employees about:
(1) the dangers of drug abuse in the workplace;
(2) the gantee's policy ofmaintaining adrug-free workplace;
(3) any available drug counseling, rehabilitation, and employee
assistance progams; and
(4) the penalties that maybe imposed upon employees for drug
abuse violations;
(c) making it a requirement that each employee to be engaged in the performance of the
gant be given a copy of the statement required by pazagaph (a);
(d) notifying the employee in the statement required by paragraph (a) that, as a condition
of employment under the gant, the employee will:
(1) abide by the terms of the statement; and
(2) notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace not later than five (5) days after such
conviction;
(e) notifying the Department of the Attorney General, State of Hawaii, within ten (10)
days after receiving notice under subpazagaph (d) (2) from an employee or otherwise
receiving actual notice of such conviction;
(f) taking one of the following actions with respect to any employee who is so
convicted:
AG/CPJAD #16 06/02
J
(1) taking appropriate personnel action against such an employee, up to and
including termination; or
(2) requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a Federal,
State, or local health, law enforcement, or other appropriate agency;
(g) making a good faith effort to continue to maintain adrug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
II. The grantee shall insert in the space provided below the site(s) for the performance of work
done in connection with this specific grant:
349 Kaoiolani Street
Street Address Street Address
Hilo Hawaii 96720
City, State, Zip Code City, State, Zip Code
Hawaii
County County
SUBMITTED BY
Date: DEC 3 200"3
Signature:
Name: TAWRFTY'F K MAI{f lt~A Title: W'1T,Tf'F: C'HTF.F
Agency: HAZ~1rI >~LICE DEPAR'iI~NI'
AG/CPJAD #16 06/02
~ U.S. DEPARTMlHT OF JUSTICE
• OFFICE OF JUSTICE PROGRAMS
;~i OFFICE OF THE COMPTROLLER
Certifica#lon Regarding
Debarment, Suspension, ineligibility and Voluntary Exclusion
Lower Tisr Covered Transactions
(Sub-Recipient}
This certilication is repuired by the requlationa implementing Executive Order 12549, Debarment and
Suspension, 28 CFR Pan S7, Section 67.510, Participants' rosponsibltities. The regulations ware published
as Part Wl o! the May 26, 7988 federal Register (pages 19t8pn821t),
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(t) The prospective lower tier participant certifies, by submission of this proposal, that neither it nor ils
princlpats are presently debarred, suspended, proposed for debarment, declared Inallgible, orvoluntarity
exctuCed from partleipatlon in this transaction by any Federal department or agency.
Where the prospectiveJOwer tier participant Is unable to certlly to any of the staternen;s in this certifi•
cation, such prospective participant shall attach an explanation to fhb praposat„
v nnnrar,nn POLICE CHIEF
Name c o horized Represenialive
DEG 5 2005
Signature Date
HATQAII POLICE DEPA}7IMQ~1T
Name of Organization
X9,9 Kaoiolani Street Hilo Hawaii 96720
Address of Otgan$alion
O:9 f eau .oE~,~ o+cv. rMf Vmnvs H'mf +n e¢sovw