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HomeMy WebLinkAboutCOM 0094.015 2004-2006CONSTANCE R. KIRIU County Clerk October 16, 2006 WW FROM: SUBJECT: County of Hawai `i Office of the County Clerk 25 Aupuni Street Hilo, Hawaii 96720 Telephone: (808) 961-8255 Facsimile: (808) 961-8912 MEMORANDUM Stacy K. Higa, Chair, and Council Members WILLIAM E. SMITH Deputy County Clerk 0 n c�— C.. i —i :7r r:r C10 Jon Henricks, Legislative Assistant to Council Member Fred C. Holschuh, M.D., Chair — Human Services and Economic Development Committee Transmittal of Year -End Reports from Nonprofit Organizations Awarded FY 2005-06 Grants Attached please find a report summary prepared by Jon Henricks, Legislative Assistant to Human Services and Economic Development Committee Chair, Fred C. Holschuh, M.D., which details FY 2005-06 nonprofit appropriations and actual year-end expenditures reported by organizations awarded County grants. Also attached in alphabetical order are the narrative and year-end revenue/expenditure reports received by the County Clerk pursuant to Chapter 2, Article 25, §2-142(d) of the Hawaii County Code, which requires submittal of a report explaining "the public benefits derived from the awarding of the grant, a complete accounting of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period." These reports are to be submitted to the County Clerk within 60 days after June 30 of each fiscal year. The year-end nonprofit reports received by this office highlight the following noteworthy findings: 1. Remittance of Unexpended Grant Funds Child and Family Service (CFS) remitted $2,145.22 to the County. This agency, awarded $9,000 for its Family Violence Continuum of Care programs in Hilo and Kona, was unable to expend the total allotted funds prior to the end of the fiscal year. A copy of the receipt of funds received from the County along with a copy of the check for $2,145.22 submitted by CFS is attached to the narrative and financial reports provided by CFS. (Note: Year -Ind Reports from Nonprofit Organizations are CO Nc. on file in the Office of the County Clerk.) Ref. COM Ref. Date Hawal `i County Is An Equal Opportunity Provider And Employer 2. Appropriated Funds not awarded The Three Ring Exotic Animal Sanctuary did not receive the $6,000 appropriated by the Council via the Human Services and Economic Development Committee. This agency did not meet the requirement of naming the County as additionally insured. As stated in the application submitted by this agency, the program to be funded would, "Improve self-esteem and confidence of students through participation in weekly after-school sessions at the Sanctuary where they will have hands-on activities in animal care, scientific research, wildlife rehabilitation and team building practices." The goals and directives of this agency and this program in particular meet every criteria of the County's grant program as delineated in the Hawaii County Code 1983 (2005 Edition, as amended) with reference to Section 2-137, Eligible Organizations. However, with consideration for the types of "hands- on" activities to be performed by children on a regular basis and this agency's inability to name the County as additionally insured, the imminent liability concerns these activities produced were too significant to overlook. 3. Incidence of Late Grant Expenditure Reporting Of the 42 programs awarded FY 2005-06 nonprofit grants, Five agencies (12%) submitted their reports after the August 29, 2006, 4:30 p.m. deadline. One agency, Kapi`olani Medical Center for Women and Children, completely failed to submit the required year- end report. Four of the Five agencies that submitted late reports this Fiscal Year did so for FY 2004-05 as well. Thus, as documented in last year's report, "it would appear that there are particular programs that continue to struggle with the deadline." The agencies failing to submit reports prior to the deadline are (programs failing to submit by deadline for FY 2004-05 as well are bolded): 1. Center for Independent Living (Island of Hawaii) 2. East Hawaii Coalition for the Homeless (Kihei`pua Emergency Program) 3. East Hawaii Coalition for the Homeless (Kihei`pua Transitional Shelter) 4. Family Support Services of West Hawaii (Family Centers) 5. Kuikahi Mediation Center (Mediation Services) For FY 2004-05, 13 out of 43 programs (30%) submitted their year-end reports after the August 29, 2005 due date. There was a significant improvement in meeting the deadline, as only 12% of reports were submitted late for FY 2005-06. Please keep in mind that some agencies submitting reports for FY 2004-05 did not participate in the grant program for FY 2005-06. 2 4. Incidence of Incorrect Grant Expenditure Reporting There were six incidences (14%) of reports filed with incorrect financial information. These fallacies were minor for the most part; misplaced figures within income and expenditure reporting, incorrect summation of financial figures, etc. Agencies that submitted reports well within the due date had ample time to correct any errors. The policy of submitting year-end reports at least two weeks prior to the deadline was recommended by this Office for that specific reason. All requests to correct any errors were met with an adequate and timely response and thus reports requiring rectification were recorded as received prior to the deadline. For FY 2004-05, there were 12 incidences (28%) of reports filed incorrectly. These incidences ranged from relatively minor errors to complete accounting inaccuracy on the part of the agency. Incidences of reports being submitted late were reduced by more than 50% and reports submitted with accounting and other errors reduced by 50%. A sample report, of what this Office perceived to be an exemplary year-end report, was provided to each FY 2005-06 grant recipient. With the permission of the Office of Social Ministry, their FY 2004-05 year-end report for their Care -A -Van program was included in a packet to each agency awarded grant money for FY 2005-06. This sample was provided to assist any new grant program participants with their efforts. This Office also requested that every agency review this model report and emulate its professional and comprehensive approach. Please refer to the following exhibits, illustrating efforts to reduce the number of late and/or incorrect reports: 1. Exhibit A — Memorandum to all grant awardees 2. Exhibit B — Notice of Nonprofit Year -End Report Requirement 3. Exhibit C — Attachments and Key Items to Remember 5. Revenue Analysis An eight -page revenue analysis of all revenue accrued for the 41 nonprofit programs (no report filed by Kapi`olani Medical Center for Women and Children) receiving FY 2005-06 grants is attached, please see Exhibit D. Percentages of County funds in relation to overall funding, a breakdown of how agencies expended County awarded monies, non-government funding source percentages and other information of interest are included in this revenue analysis. For all agencies, County grant funds ($871,854.22*) accounted for 4.6% of total revenues ($19,111,264.21) for nonprofit program participants for FY 2005-06. *This figure reflects $6, 000 not allocated to Three -Ring Exotic Ranch (unable to name County as additionally insured), $20, 000 allocated to the Kapiolani Medical Center for Women & Children (did not provide a year end report) and $2,145.22 remitted to the County by Child and Family Service. State and Federal funding combined to account for 68.5% ($13,094,025.31) of total funding. This figure indicates a 5.2% increase from the previous fiscal year. "Other" sources of funding accounted for 11.7% ($2,228,863.75) of total revenue. Reports for FY 2005-06 indicate a shift of funding sources from Service/Program fees to the "Other" column, as FY 2004-05 reported 11.2% of funding from Service/Program fees and 4.9% from "Other" sources. FY 2005-06 reports indicate, as previously stated, 11.7% from "Other" sources of funding and 3.6% from Service/Program fees. It is more likely that this indicated shift of revenue stream is due to the fact that different programs applied and received grants from year to year, what was reported as a Service/Program fee in one year may have been reported as an "Other" source of income for FY 2005-06 and/or a misinterpretation of what category a funding source falls under rather than a true and empirical shift in funding sources. Please See Figure 3 for a graphic representation of revenue breakdown. Funding Profile FY 2005-06 Service/Program Fees 3.6% Fundraising 2.4%% Donations 3.0%% Admissions .001% United Way Funds 2.0% Private Foundatic 4.2% Federal Funds 16.3% Figure 3. All Other County Funds 11.7% 4.6% O State Funds 52.2% In previous reports submitted by this Office, in its current form and past makeup, supplemental graphs, charts and information were provided as an effort to illustrate funding trends, social climate issues and a finite depiction of the number of citizens served by the various programs funded by the County. While these can be useful tools under certain parameters, these representations can also be misleading, ill-suited and ultimately counter- productive towards their intended purpose. Rather than providing critical information within these aforementioned formats, this Office would instead encourage any individual interested in the County of Hawaii nonprofit grant program to read each report in detail. Vital information regarding how many clients were served, what types of clients and individuals received services, goals agencies have for the future of their programs and other significant items of interest should be viewed on an individual basis. Combining data and information that is then stratified within a chart or graph may mislead the reader towards a perception the individual reports would not support. On the whole, the County of Hawaii grant program continues to serve as a significant component within the extremely demanding and much needed not-for-profit component of our society. We continue to hear, from the majority of service providers participating in the grant program, that any financial assistance the County of Hawaii can provide does make a big difference, and a tangible difference at that. As this program moves forward, with new leadership and perhaps direction, it is requested that three simple but significant concepts be considered: Integrity, consistency and fairness — Our priority, when creating guidelines and requirements, is to protect the County and its citizens. These requirements, such as producing independent audits and naming the County of Hawaii as additionally insured, are adequate and fair sources of protection and must be adhered to by each applicant. Only after this protection is secure can we consider the potential participants and their capabilities and limitations. We have made strident efforts to create a strong level of protection while still maintaining a "user-friendly" program that is accessible to every professional not-for-profit organization. A fresh look — Each grant cycle should present opportunities for funding new organizations. Freshly -formed agencies, provided they are fiscally and socially responsible, should be granted a higher level of attention as one of the primary intentions of this grant program was to allow newly -formed organizations with the goal of social outreach the opportunity to grow and thrive. Balance — Consider that each agency applying for nonprofit grant monies should not only be able to serve their clientele, but also comport themselves in a very professional and efficient manner. The true "gems" within our current nonprofit program have achieved that balance with grace and aplomb. For everyone's benefit, we should continue to encourage each and every participant or potential participant to strive towards this balance. On a final note, we, as a County, are very fortunate to have such a grand network of truly special people working to make life better for each and everyone of us. For various reasons, people - real human beings - have made it their life's work to lift others up and in the process lift all of us up. Every moment of giving and caring is a gentle miracle unto itself. It is our obligation to further encourage these acts of altruism and nurture this attitude of aloha. We have that opportunity, and should consider ourselves blessed to be in such a position. Respectfully Submitted, o nicks Legislative Assistant to Council Member Fred C. Holschuh, M.D., Chair, Human Services and Economic Development Committee cc: Harry Kim, Mayor Bill Takaba, Finance Director ATTACHED - Exhibit A — Memorandum to all grant awardees Exhibit B — Notice of Nonprofit Year -End Report Requirement Exhibit C — Attachments and Key Items to Remember Exhibit D - FY 2005-06 Year -End Nonprofit Revenue Analysis Exhibit A FRED C. HOLSCHUH, M.D. Council Member Memorandum DATE: June 221 2006 HAWAII COUNTY COUNCIL County of Hawaii Hawai'i County Building 25 Aupuni Street Hilo, Hawaii 96720 TO: Agency Contact; Agency/Program FROM: Fred C. Holschuh, M.D. — Chair Human Services and Economic Development Committee RE: Year -End Reports Due to County Phone No.: (808) 961-8264 Fax No.: (808) 961-8912 Attached to this memo you will find a notice regarding the required year-end report, a stipulation of the County Human Services Grant Program. This is a standard notice that I am sure many of you are already quite familiar with. Still, please take a moment to review this document as it provides significant details as to what must be included within your report to the County and the deadline to submit the report. I cannot stress enough how vital these year-end reports are to the County's grant program. For those of you that are new to the grant program, I have attached what I feel to be an exemplary year-end report. This report was supplied by the Office for Social Ministry for FY 04-05 and covers their Care -A -Van program. With their permission, we have included it as a model that I am asking ALL of you to review and utilize as you develop your reports, regardless of how many times you have submitted reports in the past. With your help, we can reach our goal of 100% complete and accurate reports, 100% submitted prior to due date of 4:30 p.m. August 29, 2006. Please kokua! Also attached to this memo you will find the supplemental documents you will need to record financial information: Attachment 1— Summary of FY- 2005-06 Income, Attachment 2 — Summary of FY— 2005-06 Grant Expenditures. If you prefer digital (Word) versions of these attachments, please request them from Jon Henricks via email at his address listed below. The final attachment to this memorandum is an inventory of items attached, each with a short write- up to ensure that protocol is followed when submitting your year-end report to the County. Thank you for your attention to this memorandum, and again, I strongly encourage you to review and utilize the sample year-end report attached to this memo. If you have any questions whatsoever regarding your year-end report to the County, please contact my legislative assistant, Jon Henricks, at (808) 961-8018 or ihenricks@co.hawaii.hi.us. Aloha, and thank you for the tremendous work you do for our people. FCH/jdh Encl. Hawai `i County Is An Equal Opportunity Provider And Employer Exhibit B NOTICE OF NONPROFIT YEAR-END REPORT REQUIREMENT Nonprofit organizations that received FY 2005-06 human services grants must submit a final report to the Legislative Auditor within sixty (60) days after June 30 of the fiscal year. 1. DEADLINE FOR SUBMISSION: 4:30 p.m. August 29, 2006 2. COUNTY CODE: The reporting requirement as it appears in the Hawai'i County Code reads as follows: Chapter 2, Article 25, Section 2-142(d), Hawaii County Code In the case of grants, the nonprofit organization shall submit a report to the legislative auditor within 60 days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting of all expenditures supported by County of Hawai'i grant funds, and a listing of other funding sources and amounts obtained during the award period. 3. REPORTING REQUIRED: To fulfill required reporting, you must supply the following: (1) A brief narrative, not to exceed two (2) pages, summarizing the "public benefits derived" from the award of County grant funds; (2) A "listing of other funding sources and amounts obtained during the award period" entered on the Form, Summary of FY05-06 Income; and (3) An accounting of "all expenditures supported by County of Hawaii grant funds" entered on the Form titled Summary of FY05-06 Grant Expenditures. Failure to submit a timely, complete and accurate year-end report may significantly impact the evaluation of your program's or agency's future funding requests. Mail or hand -deliver your reports to: Jon Henricks ATTN: Year -End Report Hawai'i County Council 25 Aupuni Street, Room 202 Hilo, Hawai'i 96720 Exhibit C Attachments and Key Items to Remember: 1. Attachment 1, Summary of FY 2005-06 Income. Make certain that the total amount of revenue for the INDIVIDUAL program in question is reported. This includes the amount awarded by the County (first available line) and any and all other funding sources for this INDIVIDUAL program for the Fiscal Year 2005- 06. 2. Attachment 2, Summary of FY 2005-06 Grant Expenditures. It is imperative that this attachment illustrate how ONLY County monies were expended. Make certain that the total amount (Items 1-11) is equivalent to the amount that the County awarded for this INDIVIDUAL program, unless the full amount granted was not expended on the INDIVIDUAL program. If the full amount was not expended within FY 2005-06, you will need to return the balance to the County with an explanation as to why these funds were not expended. 3. Office for Social Ministry, Care -A -Van program year-end report for FY 2004- 05. Copied front and back. This report was provided to be utilized as a model as you develop your report. This is an exemplary model, one that should be followed as closely as possible to ensure your report is exemplary as well and will not require any rectification at any point or time. Naturally, your financial information should not mirror that of this program. This example is meant as a guide, not a template. Please take careful consideration when reporting the program's total revenues and how County awarded grant monies were expended within the program. 4. NOTICE of NONPROFIT YEAR-END REPORT REQUIREMENT This document provides you with the all-important deadline, report requirements and where to mail or hand -deliver your report. Once again, I must stress that you utilize the example report provided, rather than merely relying on the instructions provided within this notice. Point of Contact should you have any questions or concerns: Jon Hemicks, (808) 961-8018, *hen ricks(a,co.hawaii.hi.us Mail or hand -deliver your reports to: Jon Henricks ATTN: Year -End Report Hawaii County Council 25 Aupuni Street, Room 202 Hilo, Hawaii 96720 61 W O O O O .Q ui W N (O O` G G oo Uw 0N v N M z N q w r u N C O fA d Hi b9 fA 'O (A y b9 C tN C o u 0 (OO CDU W M C � m O) <'7 �+ ❑ r N v -' � W y iR tli b9 y Vf O b9 y fA N a o ° N o o Cd w t M N v v ❑ U � 9 9 O C; 5 u 1- W E 9 7 a0 f9 �" Cp, fH � fA E IA N � f9 ° C tl9 a b9 C o °_ L c0 0 N O U mNN G All h s O E u O a v F C y e o V a `� O j vOi T O M U a0 'C N Cc 3 0 rn rn o o o y yF� av e y E x ° O L�o_y�d�y�Q?�co CNo���Oom�NNoo O�o���OoaMvMooD �I �b9�t�'�6�o0E � �G��4C��C�°n 'n��NOorniMNoori°') pnN��ooqNoO0oN ' \M9UO���0�W c^��i?`"�iE°vC�❑Cus' fCP'9'fy5�vOG-d$Cua hVW7CF;Czdw.•J �v'Wc4�a�°`O. ��ooo1 ��Oorrn�oo' 7y�CC�' d°u ��oooOoo0oM — I_ v 0 C5 i P�',E `^?"9`EUuCv8cC � ` o° 6o �rraN�`'.0U�erOadaNCO�° o o oO 0 � F O - 'Z U �z �z U �z V �z � z 6 �zu q W H i T u O '4 O Z 2 u C N x 10 P6 m E v w a -j C1, eiacn M�Cx vw vi3 E �tiL W a' . r SII I O O O (O w to l p N i a h o rn o o i n r N o aIle N. d T p F vi�L fnlo » w u+e W, OIO O V NN.'C W ' N I 7 M� �.�. i a N a� W ei N Vl O I� oVi o'c C d 0 0 N v M 3 w _ _ _.__.___— ,� ❑ of F I n a v o ti 10 o bio of W W sLQ Y N M w o o0 ° ti y 40 ti O F N v y p M `ri O O _ N W p w N' N w oil r 00 � Yi iy 69 N p y x o d rn � o n❑ 0 o W z W N C C cl 0 C 1t ao¢ o= oI= ow o= ou F pp F pp I[-.I F I F of O O O o pl O, 0 o z o----- W ° _ III q bLp C W ~ h W rTr LE M m O NI O O O e In C O C � tMp a r U 5 o ,2c c in w d = U V EO cc! 9 ', O � M n m CC CN Mm b M co - OJ 9 N (O O N ^T c y M C Q _T -co O k m O19 � � U u y � OC O � N C � O' Y 9 C CL WO b9, w w O W Ifs '' U r Vi pp Vi � N3 Vi WC C C ._ - T Z C N C W C a .0 to a N a m cO a u., o u.. o u. o n w I O' 00 O'��i OO OOO OO OI ❑ O - O:0.' 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M y Oil— a' oc, N W b9 O �N W Nil v1 Li H �99 CN! C� I �G' NN m�OM 5q O N o6 O6C ) m O N lO O) cl C CO Y C N V C OHO, <L� Q QLL N � fODN LvOi � ON � I MINI 3 L OR m y N M n 0011 ODI CI M26 !z O y O N M N Q M Q .7 C fA C O OO G Y 00, w w a0 w 0 Fa. REPORTS 1. American Red Cross Program: Disaster Services 2. ARC of Hilo Program: Person -Centered Adult Supports 3. ARC of Kona Program: Kona Krafts Adult Day Health 4. Big Island Substance Abuse Council Program: East Hawaii Treatment 5. Big Island Substance Abuse Council Program: West Hawaii Treatment 6. Boy's and Girl's Club of Hawaii Program: SMART Moves 7. Brantley Center, Inc. Program: Employment Rehabilitation 8. Child and Family Service Program: Family Violence Continuum Care Program 9. East Hawaii Coalition for the Homeless Program: Kihei Pua Emergency Shelter 10. East Hawaii Coalition for the Homeless Program: Kihei Pua Transitional Housing Program 11. Family Support Services of West Hawaii Program: Primary Prevention/Family Centers 12. Friends of the Children's Justice Center - East Hawaii Program: Client Special Needs 13. Friends of the Children's Justice Center - West Hawaii Program: Client Special Needs 14. Goodwill Industries of Hawaii, Inc. Program: Work Experience for Persons with Disabilities 15. Hawaii Centers for Independent Living Program: Island of Hawaii 16. Hawaii County Economic Opportunity Council Program: Transportation Program 17. Hawaii Island Adult Care Program: Hilo Adult Day Center 18. Hawaii Island AIDS Foundation - East Hawaii Program: HIV Case Management Services 19. Hawaii Island AIDS Foundation - West Hawaii Program: Transmission Prevention for HIV+ Women 20. Hawaii Volcano Circus Program: Puna Performing Arts Festival 2005 21. Hui Okinawa Program: Children's Cultural Day Camp 22. Ka Hale O Na Keiki Program: Families-at-Risk Project 23. Kona Adult Day Center, Inc. Program: Adult Day Care 24. Kona Literacy Council Program: Kailua Learning Center 25. Kuikahi Mediation Center Program: Mediation Services 26. Laupahoehoe Train Museum Program: LTM Sustainability and Outreach 27. Mental Health Kokua Program: Residential Rehabilitation Services 28. N. Kohala Community Resource Center Program: Kohala Community Athletic Association 29. Office of Social Ministry Program: Care-A-Van Outreach 30. Office of Social Ministry Program: Hawaii Island Food Bank 31. Office of Social Ministry Program: Mobile Care Health Project 32. The Salvation Army Program: Puna Youth Service Center 33. The Salvation Army Program: Ho`okala Adolescent Diversion Program 34. Special Olympics Hawaii, Inc. Program: East Hawai'i Program 35. Special Olympics Hawaii, Inc. Program: West Hawai'i Program 36. Turning Point for Families, Inc. Program: Rural Outreach 37. Turning Point for Families, Inc. Program: North Hawaii and Puna Groups 38. Turning Point for Families, Inc. Program: West Hawaii Domestic Abuse Shelter 39. West Hawaii Mediation Center Program: Mediation Services 40. YWCA of Hawaii Island Program: Empowering Alternatives 41. YWCA of Hawaii Island Program: Hamakua Youth Center Fiscal Year 2005-06 Year -End Reports From Nonprofit Organizations Awarded County Grants October, 2006 1. American Red Cross Program: Disaster Services American Red Cross Hawaii State Chapter August 29, 2006 Ms. Amy Miwa Legislative Auditor's Office 25 Aupuni Street, Room 202 Hilo, Hawaii 96720 SUBJECT: Final Report for Not -For -Profit Grant Funds Dear Ms. Miwa: Enclosed is the final report for the American Red Cross, Hawaii County Disaster Services Program. County funds were invaluable in purchasing needed supplies for disaster shelters on the Big Island. Because of the County's generosity, our shelters will be better prepared in times of disasters for those in the community who need help. Our mission at the American Red Cross is to help people prevent, prepare for and respond to emergencies. We thank the County of Hawaii for the support received to achieve this mission and look forward to our continued relationship. If you have any questions or need further information, please contact Youline Kalima, Hawaii County Director at 935-8305 or via e-mail at kalimay@hawaiiredcross.org. Mahalo Nui Loa. Sincerely, Coralie Chun Matayoshi Chief Executive Officer Headquarters: 4155 Diamond Head Road, Honolulu, HI 96816 ph: 734-2101 www.hawaiiredcross.org East Hawaii County Office: 55 Ululani St., Hilo, HI 96720 ph: 935-8305 fax: 969-3673 West Hawaii County Office: 74-5615 Luhia St., #A1-9, Kailua-Kona, HI 96740-1680 ph326-9488 fax: 326-7528 AGENCY: AMERICAN RED CROSS PROJECT NAME: DISASTER SERVICES Agency Mission Statement The mission of the American Red Cross is to prevent and alleviate human suffering by coming to the aid of disaster victims, teaching people how to save lives, and providing emergency communication between deployed soldiers and their loved ones. Program Description: The Big Island has had disasters of various types, from lava flows, flooding, heavy rains, high surf, tidal waves, earthquakes, brush fires, transportation accidents, explosions and hazardous material incidents. Many of these have led to the opening of emergency shelters to aid Big Island families and provide them with safe haven in their time of need. The Disaster Program strives to strengthen and empower families and individuals to prevent, prepare for and cope with man-made and natural disasters. One component of the Disaster Program is Sheltering. Shelters are set up to house those impacted in the community until they can return safely to their homes. It is essential to have appropriate materials on hand prior to a disaster occurring. Shelters can be opened for severe weather events (e.g. hurricanes), floodings, brush fires or due to hazardous material or terrorist activities, etc. In Hawaii, residents and visitors do not have the luxury of evacuating long distance as they do on the U.S. mainland. In Hawaii, people must be prepared to retrofit their homes, hotels must be prepared to shelter their guests, and public shelters will be available to all else who do not have storm resistant facilities. Shelters provide a safe place for residents to ride out the storm or event, and also provide for a short-term residence in the event their homes are damaged or destroyed. During times of disaster, the Hawaii Red Cross has been assigned the responsibility of managing shelters by County and State Government. The Big Island has 34 shelters on island, most of which are in public schools. Various supplies are needed to effectively and appropriately manage these shelters. Shelters require prepositioned, supplies. The bulk supplies of cots, blankets, cleaning kits and comfort kits should be readily available if the need is apparent. Unfortunately, when a disaster hits the Big Island, supplies such as these are not currently available. It would take at least a week to transport these supplies from Honolulu, losing precious recovery time and delaying the process of meeting the immediate shelter needs of disaster victims. Therefore, the Red Cross requested funding from the County of Hawaii to purchase bulk supplies of cots, blankets, comfort kits and cleaning kits for the Big Island and to acquire storage space in Kona, Waimea, Kau and in Hilo, and coordinate and facilitate the bulk placement of these supplies. County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2005-06 When Hilo and Kau flooded in the Fall of 2000, disaster relief supplies were needed for the openings of several shelters. Many communities became isolated due to road closures. The need for effective disaster response, preparedness and training was clearly demonstrated during this time of need. When a large disaster like this affects the Big Island again, it is essential to have materials prepositioned in more areas of the island. Although the Red Cross did not receive the entire grant request of $10,317 originally submitted to the County of Hawaii, funds received were used to purchase cots and storage space for shelter supplies. PUBLIC BENEFITS DERIVED The people of the island of Hawaii will benefit from the cots and shelter supply storage space from funding received by the County of Hawaii. Individuals and families who cannot support themselves due to a disaster can be accommodated temporarily in shelters until further assistance can be made. Big Island Disasters: the Big Island has had more than its share of disasters over the years, including devastating tsunami, lava flows, flooding, heavy rains, high surf, earthquakes, brush fires, air crashes, explosions and hazardous material incidents. Whatever the incident, the Red Cross has always been there, ready to help those in need. When disasters strike our islands, you can count on the Hawaii State Chapter of the American Red Cross to be there, on the scene, providing assistance to the victims. Our staff and volunteers are prepared to help 24 hours a day, 7 days a week, 365 days a year. Since 1917, the Hawaii State Chapter of the American Red Cross has provided food, shelter, clothing and crisis counseling to the people of Hawaii, to help victims get back on their feet after a tragedy. People throughout the islands depend on the Red Cross to be prepared for and respond to everyday disasters and major disasters like Hurricane Katrina. The Hawaii Red Cross provides compassionate aid to people in Hawaii who fall victim to natural and man-made disasters that occur every 2-3 days in Hawaii. The vast majority of them live in low to moderate income areas, and since over half of them do not own their homes and have no property insurance, they are truly destitute after a fire destroys their home. Statewide, we respond to an average of 110 disasters statewide, affecting over 3,300 individuals per year. The Red Cross is truly a safety net for victims of "every day" disasters who have nowhere else to turn. The Red Cross not only offers food, clothing, and shelter to those who may have lost everything they own, but volunteer caseworkers provide crisis counseling and emotional support to help these victims get back on their feet. The Red Cross is the only organization mandated by Congress to respond to disasters and provide emergency communication to military families, and the only local nonprofit County of Hawai'i — Haman Services and Economic Development Committee Nonprofit Grants — FY 2005-06 organization that meets the needs of disaster victims any time of the day, 365 days a year. Overall Goal: To provide shelter residents necessary supplies during disasters, provide resource items to enable families and individuals affected by disaster to begin recovery and to acquire secured facilities to store these supplies in Kona, Hilo, Waimea and Kau. Additional Program Highlights: From July 1, 2005 through June 30, 2006, the American Red Cross Hawaii County achieved the following: • Responded to 19 disasters on Big Island enabling 43 individuals to recover from their losses and begin rebuilding their lives. Financial assistance in the amount of $18,306 was provided to these families. • Responded and opened 5 shelters due to brushfires. Fortunately, all these shelters were able to close after a few hours and people were able to return to their homes. • Provided training for 60 new disaster volunteers 1,110 general disaster preparedness material and brochures were distributed, to inform and educate the community on how to be ready and prepared before a disaster strikes All disaster response and training are provided to the public free of charge. Hawaii is especially vulnerable to hurricanes, tsunami, and other natural disasters. When a major disaster hits, we will have to be able to survive longer on our own due to our isolation. It is critical for the Red Cross to be prepared for and respond to everyday disasters and major disasters like Hurricane Katrina that may affect the entire population of Hawaii, especially those with special needs like the elderly, frail, handicapped, and poor. The East Hawaii and West Hawaii County Offices are there to provide disaster preparedness and response on the Big Island. The effort continues 24 hours a day, 7 days a week and 365 days a year. Services are provided by Hawaii Red Cross volunteers. Because we are an island community and considering the time it takes for assistance from other neighbor islands and the mainland, having the response capacity on island immediately after a disaster is essential. County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-06 AGENCY/ORGANIZATION: American Red Cross PROJECT NAME: Disaster Services - Hawaii County County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-06 $5000 County of Hawaii State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $46,000 Admissions $ Donations $12,592 Fundraising $4,814 Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) Amount Hawaii State Chapter subsidized both Hilo & Kona to meet expenses for program $93,594 NOTE: Contributions/fundraising amounts subsidize both Disaster Services and our Health & Safety Services Program. Amounts also do not reflect any expenses. $ _ 16z 000 County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-06 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: American Red Cross PROJECT NAME: Disaster Services - Hawaii County mom 1. Personnel Salaries (For employees supported by County grant funds only) $0 2. Employee Benefits Health & Dental Insurance: Other Benefits (For employees supported by County Grant funds $0 only) 3. Payroll Taxes - FICA, SUI, Workers Compensation, TDI (For employees supported by County grants funds only) $0 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $0 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight, Other $2,200 6. Occupancy - Rent; Utilities; Repairs; Maintenance $2,800 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; Board Insurance $ 9. Operations - Printing; Publications/Subscriptions' $ Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel - Airfare; Per Diem; Auto Rental; Mileage $ Reimbursement 11. Other - Tax Screening; Client Assistance; Contract $ Services; Miscellaneous County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants — FY 2005-06 2. ARC of Hilo Program: Person -Centered Adult Supports Narrative Section for Report to County RE: FY2005-2006 Grant Award: $29,000 I. Progress and Current Status Funding from the County Grant supports The Arc of Hilo Person Centered Adult Supports (PCAS) program. This year PCAS provided supports to assist 9 individuals in meeting their goals over the past year. The supports we provided include, but are not limited to, the 10 areas listed in the Scope of Services. Most of the individuals in the PCAS program at The Arc of Hilo tended to request supports primarily in the areas of relationship building, learning to be a r consumer, personal supports, getting around, job support/coach and community activities. Several individuals this year also requested and received independent living skills training. In October 2005, one person was deemed eligible for Medicaid Waiver services C73 and transferred to our Pahoa Adult Day Health Program. He now receives N = support services including transportation and Adult Day Health, and is seeking employment in his home town. In January 2006 a new person joined the PCAS program. She received one on one companionship and personal care in her home r` and in the community through June 2006. a^J Six PCAS participants received individual job supports through The Arc of Hilo's Employment Training Center during the last year. Two people continue to receive services in our Hilo Adult Day Health Program. They both participate in small ADH groups. This has proven to be beneficial for both of these individuals who had requested additional personal supports and community access. Of the six people who received job supports in our Employment Training Center over the last year, two individuals received training in janitorial services, one in grounds -keeping, one in redemption, one in laundry and one at the Hilo Medical Center — Central Supply Department. II. Success and Accomplishments This year began and ended with changes to the structure of the PCAS program. It was an accomplishment to help our clients and their families through several program changes and program name changes throughout the year. July 1, 2005 was the planned date to change the PCAS Program into the Community Living Resources Program (CLR). The State Department of Health decided to cancel this new program and maintain the PCAS program; which required a lot of explaining and re -organizing in our Client Support Services Department. After a smooth, quiet year with a much smaller PCAS group, there were more changes during the end of the year as we prepare yet again for another overhaul of this small but necessary program; PCAS will become the Long-term Adult Supports and Resources Program (LASR) as of July 1, 2006. During the first half of the year one PCAS participant began to experience a new barrier; her vision was worsening and it became more difficult for her to perform her job duties on the janitorial crew. We worked as a team with her vocational instructor, family and physician and eventually she had surgery which restored her vision. She went back to work with the janitorial crew and has been successfully participating in this program again all year. This year four long-term PCAS participants asked for more individualized services, specifically independent living skills training. Two of these four also wanted to start discussing the possibility of working in competitive jobs and leaving the Arc of Hilo job training crews. It has taken several years of working with families to help them see greater possibilities for their sons and daughters with disabilities. This shift in attitude enables us to further help people reach their individual goals and we consider this a success. III. Barriers Barriers for PCAS clients continue to be much the same as for most people with disabilities as well as the barriers we confront as we grow older. • Limited education of potential employers on how to work with people with disabilities. • Limited accessible public transportation at appropriate times. • Feeling accepted in the community. This has improved as the PCAS clients gain more opportunity to participate in community activities. IV. Program and Staffing Changes During this past year, Vicki Linter has continued with over-all supervision of the PCAS program, under the Client Support Services Group. Lori Day has done much of the day-to-day work in the program all year and interacted closely with all of the PCAS clients throughout the year. She regularly visits places in the community where they are getting job supports, recreation and social supports; Lori does home visits and one on one independent living skills training in people's homes, at The Arc of Hilo and in the community. Summary of FY 2005-06 Income AGENCY/ORGANIZATION: PROJECT NAME: County of Hawaii $ QU 0 0 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ O Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ t1d ?,03 gos County of Hawai'i — Human Services and Economic Development Committee Nonprofn Grants — FY 2006-2006 r[ La 6' r s�'!d H ,,r���l lei7 ei �' �f. I�tr: ���-� '�j r � �_, `y r"?{{���Y `` yy 11 ��°#.i:1µ l- i�A! i � � i i � \ I[ � � {n�� .{ (: � .° � �� *_� 1 9� �1 LL � � �. _ e_ Lg�'l',(�nTf.S -7. iiil irt'. r f it,� ...L�rii"i(-'�?'Y.. �._ '''�.lLlJsfntla� - x r 1>: r f,ri; i:• 15} ti N?• i�.., �. rzr�sg._ r~ �- ,1 r,.nl,< ��i . mt. � r fir Jel - - r[ La 6' r s�'!d H ,,r���l lei7 ei �' �f. I�tr: ���-� '�j r � �_, 3. ARC of Kona Program: Kona Krafts Adult Day Health United Way carte commissionoo Axme mwn of Rehabililaaoo Facilities TO: JON HENRICKS DATE: Augusf24, 2006 ATTN: YEAR-END REPORT HAWAII COUNTY COUNCIL 25 AUPUNI STREET, ROOM 202 -, HILO, HI 96720 O ', co FROM: Xandria Tobara, Administrative Coordinator RE: COUNTY NONPROFIT YEAR END REPORT J Enclosed are the following: ARC OF KONA YEAR END REPORT 2005 - 2006 REMARKS: For your review & information. Thank you for your continued support. ARC OF KONA YEAR END REPORT 2005-2006 Public Benefits Derived From County Funds The Arc of Kona was awarded $20,000 by the Count of Hawai'i to serve 15 adult developmentally disabled individuals at the Kealakekua Adult Day Health Program site. The focus on the Arc's Adult Day Health program is centered on a life skills curriculum that promotes the health and safety of these adults and increases their socialization skills. This in turn leads to a fuller integration into the community and encourages natural supports (the making of friends /unpaid workers) with which they can share their unique gifts and talents. Due to recently passed Federal legislation, services to those in Adult Day Health programs are to be offered in the community at large rather than in segregated classrooms. The County funds awarded the Arc of Kona have allowed_ us to increase services to our participants in the community where a functional life skills curriculum was meaningfully delivered to these individuals. The results of the increased training in life skills has resulted in the participants expanding their possibilities with making personal choices in their own lives, and doing daily tasks as independently as possible. Public benefits derived from these funds included but are not limited to: Prevention of institutionalization of the adults with disabilities so that costs to the public for their support are significantly reduced Reinforcing adaptive behaviors and skills training that leads to a higher degree of individual independence and less need for public support Allowing families of these individuals the freedom to work regular full times jobs rather than stay home to care take their family member and therefore contribute to the community as tax payers Allowing individuals to volunteer in the community and share their unique talent with others who may not get to know them in a personal way, thus breaking down barriers and prejudices that prevent persons with disabilities from participating fully in their own lives Thus, helping to re -shape our community and make it a healthier place for all to live . ARC OF KONA Planned Program Goals and Program Outputs/Achievements Goal: Weekly scheduled classes in - Achievement: 44 classes of hands on independent living offered in the practicum in the community for community independent living skills for 15 adults Goal: Daily .Scheduled Classes for Achievemem: 136 classes in Health and Health and Safety Safe tyissues'delivered to 15 adults Goal: Regular scheduled classes for Achievement: 32 classes /n appropriate appropriate sexual behavior and sexual behavior and bodily safety bodily safety Delivered by staff and outside professional consultant with focus in these area for s ecial o ulations to 15adults Goal Weekly scheduled classes for nutrition and fitness Achievement: 40 classes in fitness and nutrition delivered at Arc and in community with staff and with experts in the field of fitness forspecial populations to 15 adults Goal. Community Access to deliver to Life Achievement: 48 community trips to various Skills Training in the community locations of participant's choice to practice Life Skills curriculum delivered to 15 adults. Respectfully Submitted: J an. B. Navarro erector of Supports and Services August 23,2006 Summary of FY 2005-06 Grant Income Agency/Organization: Kona Association for Retarded Citizens Project Name: Kona Krafts Adult Day Health Coun of Hawaii $20,000 State of Hawaii $2,321,697 Federal Funds HUD $24,311 Private Foundations $28,843 United Way Funds $36,933 Admissions Donations $81,047 Fundraising $22,459 Pay Phone Vending Machines $1,923 Service/Program Fees $178,268 Third Party Reimbursements Tuition Rent $17,152 Client Private Fees $42,712 Interest Income $8,098 Others lease list Redemption Center Project $36,869 Summary of FY 2005-06 Grant Expenditures Agency/Organization: Kona Association for Retarded Citizens Project Name: Kona Krafts Adult Day Health 4. Big Island Substance Abuse Council Program: East Hawaii Substance Abuse Treatment August 23, 2006 Jon Henricks ATTN: Year -End Report Hawaii County Council 25 Aupuni St. Rm 202 Hilo, Hawaii 96720 RE: Annual Report for East Hawaii County Grant for fiscal year 2005-2006 Aloha Mr. Henricks: On behalf of Big Island Substance Abuse Council (BISAC), I would like personally "Mahalo" the County of Hawaii for their continued support and funding relating to the devastation of "Crystal Methamphetamine" addiction in our community. There is a continued need to heal our community from the devastating effects of the drug. As you know, nearly every family that resides on our island has a personal story they can share of a family member who had a negative experience related to crystal methamphetamine. The funds provided to BISAC through the County Council have been principally utilized to service our adult population who seek treatment services due to the negative effects of Crystal Methamphetamine "Ice," most of which had no other resource or means to pay for treatment services. The adults with a primary diagnosis of Methamphetamine Abuse or Dependence required a greater length of stay within the BISAC continuum of care. The continuum includes three (3) Therapeutic Living Programs (TLP) and community outpatient treatment services. The Men's #1 and #2 TLP, and the Women's TLP offered services to persons who suffered from substance abuse that required a low -intensity residential setting. The funds awarded through the County Council, continued to support this target population through the continuum of care with an adequate amount of treatment and intervention required for the individual and their family to again live a productive life. According to the data obtain for this past 2005-2006 fiscal year, Hawaii County helped fund 814 treatment days to individuals who were determined appropriate and eligible to enter treatment. The concept of "Treatment on Demand" significantly increased the participant's ability to achieve treatment goals and objectives, reducing the potential risk of relapse. BISAC continues to provide Cognitive Behavioral Therapy / Evidence -Based "Best" Practices in the deliver of services. Providing "Best Practices" treatment to the individual and their family was identified as a priority as the target population demonstrated a need to improve their "quality of life" as individuals, as a family unit, and as part of a larger social community. These same individuals are now demonstrating responsible "appropriate" behaviors within their community, and have the generosity of the County of Hawaii to thank for the opportunity. The Big Island Substance Abuse Council is very appreciative and grateful for the opportunity to expand the capabilities of this organization through the resources made available by the County of Hawaii, the Mayor, and all the County Council members. OUTCOME HIGHLIGHTS: 1) BISAC was able to admit 628 adults into all levels of outpatient substance abuse treatment and Therapeutic Living services. 2) Five Hundred Seventy -Nine (579) clients (90%) completed treatment program objectives. 3) Two Hundred Fifty -Seven (257) clients (41%) reduced criminal behavior as evidence by no new arrest at six (6) months post treatment. 4) Two Hundred (200) clients (54%) achieved long term abstinence from all drugs and/or alcohol use at six (6) months post discharge from treatment. 5) Two Hundred Forty -Three (243) clients (39%) who were discharged from the Therapeutic Living Programs and/or Outpatient Services reported maintaining clean and sober housing at six (6) months post discharge from treatment. 6) One Hundred Sixty -Seven (167) clients (27%) were either employed, enrolled in school/vocational training or volunteering at the time of discharge and at six (6) months post discharge. 7) Two Hundred Seventy -Four (274) clients (44%) reduced medical services as demonstrated by no emergency room visits or hospital admissions during the first six (6) months post discharge. Me ka mahalo nui, Richard Teanio, Jr., MA, AC East Hawaii Director of havioral Health Attachment 1 Summary of FY 2005-2006 Income AGENCY/ORGANIZATION Big Island Substance Abuse Council PROJECT NAME East Hawaii Substance Abuse Treatment m FUNDS RECEIVED: FY 2005-2006 (July 1, 2005 - June 30, 2006 County of Hawaii I 30,000 State of hawaii 2,219,128 Federal Funds 690,027 Private Foundations 19,197 United Way Funds 25,968 Assessments I 5,970 Donations 2,282 Fundraising 50 Client Insurance 363,619 Vending Machines I ; Service/Program Fees I Third Party Reimbursement Tuition I Client Private Fees 147,018 Interest Income 11,149 Other lease list ' Gain of Sale of Assets I Training Fees, Deposit Forfeit 7,225 i r. ry�rt ° ?i I Vp. rtl ` IN 3,521,633 County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2005-2006 Attachment 2 Summary of FY 2005-2006 Grant Expenditures AGENCY/ORGANIZATION: Bie Island Substance Abuse Council PROJECT NAME: East Hawaii Substance Abuse Treatment Budget Category FY 2005-06 (07/01/05 - 06/30/06) ACTUAL EXPENDITURES TOTAL County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2005-2006 $ 14,208 $ 2,510 $ 2,178 $ 280 $ 443 $ 30,000 5. Big Island Substance Abuse Council Program: West Hawai'i Substance Abuse Treatment August 18, 2006 r; Jon Henricks > ATTN: Year -End Report Hawaii County Council c 25 Aupuni St. Room 202 Hilo, Hawaii 96720 RE: Annual Report for West Hawaii County Grant for fiscal year 2005-2OQ6 Aloha Mr. Henricks: On behalf of Big Island Substance Abuse Council (BISAC), I would like personally thank the County of Hawaii for their continued support and funding for treatment of those whose lives have been affected by addiction. The County of Hawaii has been most generous with their contributions and in doing so have helped in the healing efforts of individuals, families and the community, all of whom are touched by the devastating disease of addiction. The funds provided to BISAC through the County Council have been principally utilized to service our adult population who seek treatment services due to the negative effects of Addiction, most of which had no other resource or means to pay for treatment services. We continue to witness adults with a primary diagnosis of Methamphetamine Abuse or Dependence who require a greater length of stay within the BISAC continuum of care. According to the data obtained for this past 2005-2006 fiscal year, Hawaii County helped fund 446 treatment days to 321 individuals who were determined appropriate and eligible to enter treatment. The concept of "Treatment on Demand" significantly increased the participant's ability to achieve treatment goals and objectives and reduced the potential risk of relapse. The Cognitive Behavioral Therapy / Evidence -Based "Best" Practices used in the delivery of services BISAC has implemented continue to show positive results in the treatment episodes of clients. Research continues to support "Evidenced Based -Best Practices" treatment as a priority needed to assist in the improvement in the "quality of life" for those in treatment, as individuals, as a family unit, and as part of a larger social community. Individuals are now demonstrating responsible "appropriate" behaviors within their community, and have the generosity of the County of Hawaii to thank for the opportunity. The Big Island Substance Abuse Council is very grateful for the opportunity to expand the capabilities of this organization through the resources made available by the County of Hawaii, the Mayor, and all the County Council members. 3-21-06:12:43PM;BISAC: WH ADMIN :808 322300+ # 3/ 3 OUTCOME HIGHLIGHTS: BISAC was able to admit 321 adults into all levels of outpatient substance abuse treatment and Therapeutic Living services. 1) Ninety-eight (98) clients (43%) completed treatment program objectives with no further substance use. 2) Eighty-one (8 1) clients (63.32%) reduced criminal behavior as evidence by no new arrest at six (6) months post treatment. 3) Seventy (70) clients (56.451/6) achieved long term abstinence from all drugs and/or alcohol use at six (6) months post discharge from treatment. 4) Ninety -Nine (99) clients (80%) who were discharged from the Therapeutic Living Programs and/or Outpatient Services reported maintaining clean and sober housing at six (6) months post discharge from treatment. 5) Seventy-nine (79) clients (641/6) were either employed, enrollecj in school/vocational training or volunteering at the time of discharge and at six (6) months post discharge. 6) Ninety -Six (96) clients (77.42%) reduced medical services as demonstrated by no emergency room visits or hospital admissions during the first six (6) months post discharge. Respectfully, o� oev-e� Marilyn M tosh, BA, CSAC West Hawaii Director of Behavioral Health Attachment 1 Summary of FY 2005-2006 Income AGENCY/ORGANIZATION Big Island Substance Abuse Council PROJECT NAME West Hawaii Substance Abuse Treatment County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2005-2006 FUNDS RECEIVED: FY 2005-2006 (July 1 2005 - June 30 2006 County of Hawaii 30,000 State of hawaii 333,438 Federal Funds 56,080 Private Foundations ' United Way Funds 4,032 Assessments 12,900 Donations 1,100 Fundraising I Client Insurance j 184,035 Vending Machines I ; Service/Program Fees I Third Party Reimbursement Tuition I Client Private Fees 46,855 Interest Income I ' Other (please list) ' Gain of Sale of Assets Training Fees, Deposit Forfeit I I m I.. 668,440 County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2005-2006 Attachment 2 Summary of FY 2005-2006 Grant Expenditures AGENCY/ORGANIZATION: Bis Island Substance Abuse Council PROJECT NAME: West Hawaii Substance Abuse Treatment Budget Category FY 2005-06 (07/01/05 - 06/30/06) ACTUAL EXPENDITURES County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2005-2006 $ 14,789 $ 3,080 5,347 $ 490 $ 282 $ 30,000 6. Boy's and Girl's Club of Hawai'i Program: SMART Moves Boys & Girls Club of the Big Island Public Benefits Derived (1) Boys & Girls Club of the Big Island (BGCBI) was awarded from the County of Hawaii funds in the amount of $57,000 to complete Boys & Girls Club of America's SMART Moves Prevention Program. The long term outcome from our prevention program focused on prevention of Alcohol, Tobacco and Other Drug (ATOD) use as well as decrease youth delinquent behaviors among youth with -in n our Big Island Community. Our initial outcome was to increase protective factors ii d show an increase in knowledge and healthy practices that promote positive youth development, skills needed to effectively deal with the many issues youth face on a daily basis and strengthen families. (Z) The Boys and Girls Club of the Big Island completed our comprehensive SMART N _: Moves Prevention program with youth in Lower Puna, Upper Puna, and Hilo r� tl}roughout the year. Targeted age of youth included 6 —17 year olds in one of the =Moves age appropriate prevention curriculums. Through creative (outreach and site based after-school programs we completed with youth a total of 368 SMART Moves participants. Completion of curriculum included pre and post survey implementation, small group sessions with a variety of curriculum activities to meet objectives as designed for varied age levels, a post curriculum evaluation and opportunity for youth to participate in planning community events and a enhancing our SMART Moves Prevention Program by becoming Peer Mentors. (3) Evaluation of youth surveys demonstrated the following results: A. Measurement of impact and collection of data for assessment of risk and protective factors through pre -post surveys and SMART Moves evaluation surveys showed that of the 368 youth completing SMART Moves: • 691/o showed increased knowledge of the dangers in Tobacco and other drugs and alcohol. • 65% of youth showed an increase in not getting involved with ATOD use. • 75% showed increase in knowledge of healthy practices that could be used to deal with everyday issues in peer pressures and making better decisions. • 90% of teens participating shared that alcohol and tobacco use was in their home. • 75% of 10-15 year olds surveyed shared they have tried tobacco • 900/6 of 10-15 year olds shared they have tried alcohol and other drugs. • 35% of Stay SMART graduates contributed to SMART Moves by completing the SMART Leaders certification and presently facilitate SMART Moves Programs with younger youth. (4) Further assessment collected: • Parents involved in SMART Moves activities shared how they take for granted tobacco and alcohol use around their kids and learned that second hand smoke and family parties are so much a part of everyday life in our local setting. • Parents also shared that other parents would be reluctant to attend these activities as they are ATOD users and would be in denial and not see the need for being told what to do. • Parents shared how important it may be to use the protective factor of "strong family ties" and "close community ties" to serve as a basis to enhance our SMART Moves Prevention Program. • 51 teens (unduplicated) participated in planning, implementing and evaluating events in one or more of the 3 health fairs and 2 SMART Moves dances completed to promote the prevention message. In addition to these 5 SMART Moves focused activities they assisted in 3 other youth related community events. • 2 of our teens became youth advisory members of the East Hawaii Tobacco Free Coalition and accompanied others to the State Capitol to present testimonials and support coalition efforts. • The success of our teen program and how our older youth are being trained in facilitating as peer mentors has made a major impact on our prevention efforts. This leadership skill appears to be contagious as our teens have found support for each other to teach younger kids. The change in attitude of some of our teens in "Not wanting little kids hanging around them" has changed to "Take my class, learn something about tobacco and smoking". Further observation and feedback from younger kids is their desire to "be like" their older teen counterparts. Our younger youth often will appreciate more time spent with them by teens and showed increase in attentiveness and discussions. (4) Specific youth skills demonstrated include; a. Increased practices in being physically healthy and caring for our bodies through exercising, eating healthy and having appropriate hygiene. b. Increase in youth ability to communicate with others assertively and in the process deal with peer pressures, making decisions and choices, developing friendships and "saying no" to ATOD use and temptations. c. Increased awareness of media and other influences with ATOD use in our communities, State and Nation. (5) Summary Table of SMART Moves Prevention Programs SMART Moves Program Youth Registered Youth Completed Parent Com leted SMART Kids (ages 6-9 Unduplicated 147* 72 START SMART (ages 10 —12) unduplicated 135 117 Stay SMART (ages 13-17 unduplicated 108 94 SMART Leaders (ages 13-17) unduplicated 101 85 SMART Parents Unduplicated 51 * 75 youth completed the SMART Kids curriculum at Hilo Union School but did not complete a post survey, thus they are not reflected in the overall assessment of data and outcome percentages. Summary of FY 2005-06 Income AGENCY/ORGANIZATION: Boys & Girls Club of the Bla Island PROJECT NAME: Smart Moves County of Hawai'i — Legislative Auditors Office Nonprofit Grants — FY 2005-06 AS County of Hawaii $67,000.00 State of Hawaii $250,000.02 Federal Funds $235,705.73 Private Foundations $149,810.16 United Way Funds $30,000.00 Admissions (Membership dues) $0.00 Donations $0.00 Fundraising $0.00 Pay Phone $0.00 Vending Machines $0.00 Service/Program Fees $0.00 Third Party Reimbursements $0.00 Tuition $0.00 Client Private Fees $0.00 Interest Income $0.00 Others (please list) a. $0.00 b. $0.00 C. $0.00 �Nt 41 �'Akj"Nbj '3 W 4 4' x T", County of Hawai'i — Legislative Auditors Office Nonprofit Grants — FY 2005-06 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: Boys & Girls Club of the Big Island PROJECT NAME: Smart Moves 1 Budget Category FY 2004-05 (07/01/05-06/30/06) 1 ACTUAL EXPENDITURES I $ 36,782.06 $ 3,727.56 $ 4,994.49 $ 3,550.00 County of Hawaii - Legislative Auditor's Office Nonprofit Grants — FY 200606 $ 1428.03 o kp Al 3,464.24 $ 0.00 $ 582.57 00 0 $ 0.00 ................. $ 0.00 TOTAL (items 1 -11) $ 57,000.00 County of Hawaii - Legislative Auditor's Office Nonprofit Grants — FY 200606 7. Brantley Center, Inc. Program: Employment Rehabilitation P.O. Box 1407, Honokaa, Hawaii 96727 • Telephone: (808) 775-7245 Fax: (808) 775-0211 • E -Mail: bcenter20ahawaiiantel.net "Rehabilitation Opportunities for People with Disabilities" BRANTLEY A Nonprofit 501 (c) (3) Organization CENTER, INC. August 25, 2006 tr' -c to Jon Henrieks, Legislative Assistant Hawaii County Council 25 Aupuni Street, Room 202 Hilo, Hawaii 96720 Aloha Jon, Enclosed please find Brantley Center, Inc.'s Annual Report for FY 2005-2006, for the Employment Rehabilitation Program. If you should have any questions, please call me at 775-7245. Sincerely, Cami Post Administrator A United Way Agency C =� C.3 v� G ` G7 l N August 25, 2006 tr' -c to Jon Henrieks, Legislative Assistant Hawaii County Council 25 Aupuni Street, Room 202 Hilo, Hawaii 96720 Aloha Jon, Enclosed please find Brantley Center, Inc.'s Annual Report for FY 2005-2006, for the Employment Rehabilitation Program. If you should have any questions, please call me at 775-7245. Sincerely, Cami Post Administrator A United Way Agency ANNUAL NARRATIVE REPORT FY 2005-2006 EMPLOYMENT REHABILITATION PROGRAM The public has benefited in several ways by utilizing County funds to provide employment rehabilitation services to people with disabilities. Brantley Center staff work closely with community businesses to provide vocational training opportunities to consumers as well as providing businesses with an additional employment resource. While receiving vocational skills training, participants of the Employment Rehabilitation Program provide the following services to the public: grounds maintenance services, janitorial/housekeeping services, diversified agricultural services, and small assembly services. These training services directly correlate to employment opportunities within our service area. Staff also work closely with high school Counselors to provide work transition services to students. A total of seven students were served. Out of the seven students served, five completed their employment training programs and are employed today. PROGRAM SERVICES & ACTIVITIES FY 2005-2006 Number of persons provided vocational evaluations 9 Number of persons provided individualized employment planning services 13 Number of persons provided work adjustment training services 14 Number of persons provided vocational skills training services 21 Number of persons provided specialized job -readiness classes 12 Number of persons provided competitive job placement services 9 Number of high school students provided work transition services 7 PROGRAM OUTPUTS FY 2005-2006 Number of consumers who received employment rehabilitation services. 25 Number of consumers with improved scores on the Vocational Evaluation and Training Report. 14 Number of consumers who increased their productivity percentages. 13 Number of consumers who successfully completed the job readiness classes. 11 Number of consumers placed in competitive employment for a minimum of 90 days. 9 Number of students who received work transition services and were placed in competitive employment upon graduation 5 Summary of FY 2005-06 Income AGENCY/ORGANIZATION: Brantley Center. Inc. PROJECT NAME: Employment Rehabilitation Program VE SOURCI ND -R CE .ED y 0 ans:-.o a County of Hawaii $ 23.000 State of Hawaii $ 30,000 Federal Funds $ Private Foundations $ United Way Funds $ 26-000 Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a Yard and Janitorial Services $ 115,811 b. Other Sales & Servic A 1,355 C. County Mass Transit $ 10.500 T UREVENUES' O.O T --"ifi3"-:� c�UWANIMAN 1"', County of Hawaii — Human Services and Economic Development Committee Nonprofit Grants — FY 2005.2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: Brantlev Center. Inc. PROJECT NAME: Employment Rehabilitation Program I Budget Category I FY 2005-06 (07i01ro5-06130/06) I ACTUAL EXPENDITURES 17.960 $ 2.960 $ 2,580 TOTAL (items 1-11) II $ 23.000 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- FY 2005-06 8. Child and Family Service Program: Family Violence Continuum Care Program X01-1841 For, Raad • • Gua Reach, Hauahi 96706 Phone 808.681.3500 Ft<x 808 (,81 S'80 i�niail aaLct>hn„e n.orR Child &Family SER4'10E Pn%ate. nonprofit since 1899 110ARD OF DIRF_CI IORS I �,n Lum ,HAIR k:adpInouv�- FIRQ A'I( CfINR August 24, 2006 caml AA 1,N , q•, T,.VO 11 '1 11 AIR Cn 1.,m, sh,huyn Mr. Jon Henricks SECRETARY Attn: Year -End Report Patrick Ford Hawai'i County Council r\:)- rREASURER 25 Aupuni Street, Room 202 Howard Gana) Hilo, HI 96720 - PRESIDENT & CEO F-+ Smphan[e A, kcnnan �- John I Amund -- Kylc Cl,.,'k Subject: Final Report for FY2006 Grant Funds Rnh,rt F,,,w6 h9ioh"I Goshi Panl Hfgo Dear Mr. Henricks: st.i,y Hong r n, G.au al (Reil Du�[¢Lt KeA.hakPlease find enclosed the final report for Child and Family Service's r Larne 1-,, s „ne Family Violence Continuum of Care programs for East and West ST,ph',Nrarnntl,nHawaii. 1 u,u El, 'i ro,y nt k”, Should you need additional information or have any questions 1et 6ud ` RuI"y 'Aregarding reports, Y the final rorts please feel free to contact me at 681-3500. eY re Shelby R.'I hou,pwa Neal Yokota H„tie Zi, Sin rely, AC CRFDIf AVON � Council on A,-creditanou AFr-Il.fAnovs Patti Bates, Chief Operating Officer CIu1d IX'rh.,a loneno- olrAnns¢a Allianafor Chddmn ,nd Intenmuonal Fomu, for Child IX'elPerc 1 In�au kland Cn¢rd IX'ay M,c,I I'nu,d AYV 6auni I -nn,.l Way Aloha United Way Chd,l mid Fan dk S” is I lnmau's Wdrr,n non gornnmem cion! mid luanmi s �nce� and oda ornw lm rh�h6rn and Ianuh,,mnmd, uo I, the pnm vppnpose'tsrrenedi,-mngJrnniho and josrcnn¢ ib, J*,,,,nt ofchla .. Non - Profit Year end Report County of Hawaii Hawaii County Council 25 Aupuni Street, Room 118 Hilo, Hawaii 96720 Agency: Child and Family Service Agency Director: Howard Garval, President and CEO; Phone No: 681-3500 Contact Person: Heidi Koop, West Hawaii Phone No: 323-2664 Danielle Spain, East Hawaii 935-2188 Mailing Address: Child and Family Service 91-1841 Fort Weaver Road Ewa Beach, Hawaii 96706 Facility/ Site Address: West Hawaii: 81-6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 460 Kilauea Avenue, Hilo, HI 96720 Fax No.: (808) 323-2999 West Hawaii (808) 961-2073 East Hawaii Email Address: hgarval@cfs-hawaii.orQ Brief Summary Family Violence Continuum of Care Programs Funds were requested to support two programs of Child and Family Service that address the family violence continuum of care. The two funded programs were Community Information and Health Education in West Hawaii and the Domestic Abuse Shelter (DAS) in Hilo. These programs educate and serve individuals in the communities in East and West Hawaii addressing the issues of sexual abuse and/or domestic violence. Public Benefits Child and Family Service is dedicated to its mission of "Strengthening families and fostering the healthy development of children." Our Domestic Abuse Shelter and the Community Information and Health Education programs are exemplary examples of our mission. At our domestic violence shelter in East Hawaii, Child and Family Service served 86 women and 107 children from the Island of Hawaii, as well as housing families from other parts of the state, and one mainland family who sought refuge from their batterer because it was not safe where they were. Through our Community Information and Health Education program in West Hawaii, Child and Family Service served 8415 individuals with the focus on the hard -to -reach population. Domestic Abuse Shelter in West Hawaii For fiscal year 2006, Child and Family Service requested monies for the purchase of outdoor play equipment for the children residing in the shelter. This money was used wisely to provide toys, games and recreational activities for all ages of children living in the shelter. This gift enabled them to laugh, play and enjoy the outdoors without fear. In total for FY2006, Hilo Domestic Violence shelter provided 6180 bed days to individuals and families in need of a safe place to stay. A total of 86 women and 107 children stayed at the shelter during this time. This program operates a 24-hour crisis hotline which received 593 calls last fiscal year. The shelter staff also provided 268.75 hours of community outreach for the families they serve, as well as others in the community that needed domestic violence outreach services. There were also 805 transportation requests filled because some of the women and families came into the shelter without a car or means for transportation. Staff provided transportation services to appointments and other community activities. The shelter has a no -turn -away policy and is open 24 hours a day, 7 days a week. Performance objectives and output measures for the Domestic Violence Shelter: Community Information and Health Education During the fiscal year 2006, Child and Family Service was also awarded monies for the purchase of materials needed in the education of the community in understanding the role and cycle of sexual violence. During presentations using these materials, the Health Educator provided information on community resources the individual or family can access, including counseling services and medical referrals. Age appropriate Cumulative YTD OUTCOMES 1. 75% of clients will have obtained an increased 93% 80/86 knowledge and understanding of domestic violence and its effects on themselves and their children. 2. 60 % of single adults and/or families who move 85% 73/86 from the shelter into a non -abusive situation. 3. 90% ofparticipants will have a personalized 94% 81/86 safety plan by discharge. 4. 80% of returned satisfaction surveys will show 95% 82/86 services to be satisfactory Community Information and Health Education During the fiscal year 2006, Child and Family Service was also awarded monies for the purchase of materials needed in the education of the community in understanding the role and cycle of sexual violence. During presentations using these materials, the Health Educator provided information on community resources the individual or family can access, including counseling services and medical referrals. Age appropriate materials were used to engage children, adolescents, and adults receiving information in regards to family planning and issues related to sexual violence and safety. The program was particularly successful reaching homeless families and individuals, the disabled, uninsured, or underinsured women and men and substance abusers. Scrapbook materials were used in groups to provide children and adolescents means of expressing their experience growing up in families that have been affected by domestic and sexual violence. The program continues to expand its outreach to the hard -to -reach population and to the general public informing them about family planning, domestic violence, and safety issues. The Health Education program provided information to 330 students in schools and 8085 individuals and families in the community. The satisfaction rate was very high due to the excellence of the presenter and the presenting materials. Performance objectives and output measures for the Domestic Violence Shelter: Cumulative YTD OUTCOMES 1. 80% of all participants of a presentation will 100% 330/330 show an increased knowledge of the information presented regarding sexual violence awareness through pre post tests. 2. 50% ofpeople participating in the program 75% 6311/8415 presentations will complete and indicate a high level of satisfaction of the presentations based on the information provided regarding sexual violence. Summary of FY 2005-06 Income AGENCY/ORGANIZATION: Child and Family Service PROJECT NAME: Family Violence Continuum of Care Program (Hilo and Kona) County of Hawaii $ 9,000 State of Hawaii $ 285,936 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $1,673 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $2,107 Interest Income $ Others (please list) a. $ b. $ c. $ County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2005-2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: Child and Family Service PROJECT NAME: Family of Violence Continuum of Care Program (Hilo and Kona) Budget CategoryI FY 2005-06 (07/01/05-06/30/06) ACTUAL EXPENDITURES $ $ $ $ 3.199.67 $ 3.655.11 TOTAL (Items 1-11) II $ 6.854.78 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants— FY2005-06 DEPOSITED WITH THE DEPARTMENT OF FINANCE TREASURY DIVISION COUNTY OF HAWAII DATE September 5- 2006 SOURCE SYM. I SOURCE OF RECEIPT ✓ AMOUNT 3611.05 JSundry Revenues - Prior Year Child and Bank of H 2005-06. Department Signed 7"` 1 " Receipt of Deposit Hereby Acknowledged Treasurer Grand Total 1 $ :-. 2.145.22 c�� CHILD AND FAMILY SERVICE 145523 Payee COUNTY DIRECTOR OF FINANCE 145523 Vendor ID C1145C Account #: 08/30/2006 Invoice T Description Discount Amount FY06 UNSPENT FY06 COUNTY OF HAWAII GRANT UNSPENT FUNDS $0.00 $2,145.22 Total $0.00 $2,145.22 CHILD AND FAMILY SERVICE 91-1841 FORT WEAVER RD. EWA BEACH, HAWAII 96706 BANK OF HAWAII HONOLULU, HI 96846-6000 59-102/1213 ****Two Thousand One Hundred Forty Five and 22/100 Dollars PAY TO THE ORDER OF COUNTY DIRECTOR OF FINANCE 0 145523 145523 DATE AMOUNT 08/30/2006 $2,145.22 u■ i4 5 5 2 311' 1: L 2 130 LO 281:000 100 704 Lill VOID AFTER 120 DAYS TWO SIGNATURES OVER $500 AU OR120) SIGNATURE _ LiJ CI? -o-, rr C' 9. East Hawaii Coalition for the Homeless Program: Kihei Pua Emergency Shelter 4 East Hawaii Coalition for the Homeless Inc. "Creating opportunities that enhance the quality of life for homeles`s�?I andind vt Administration 142 Kinoole Street Suite C Hilo, Hawai'i 96720 Phone: (808) 9694848 Fax: (808) 9694850Email: ehcholficel@aol.com Kihei Pea Shelter 115 Kapiolani Street Hilo, Hawaii 96720 Phone: (808) 961-2559 Fax: (808) 935-1720 Email: ehchshelter@aol.. Hale O Pura Pahoa Village Center Building E P.O. Box 396 Pahoa, Hawai'i 96778 Phone: (808) 965-1227 Fax: (808) 965-7458 August 30, 2006 Legislative Auditors Office County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Sir/Madam: Enclosed please find the final reports for the Kihei Pua Emergency Shelter and the Kihei Pua Transitional Housing Program for FY 2005-06. EHCH is appreciative and grateful for the funds received through the Non - Profit Human Services Grants. Thousands of Hawaii County residents benefit from these funds annually through our programs. We look forward to the continued support of the County as we address the housing needs of the less fortunate in our community. Sincerely, Steven Bader Executive Director A Hawaii Island Unlied Way Agency ® Cooperating In Business and Industry East Hawaii Coalition for the Homeless Kihei Pua Emergency Shelter Program Hawaii County Human Services Grant 2005-06 Annual Report Public Benefits Derived From Program The Kihei Pua Emergency Shelter is a 24 hour facility that provides shelter and support services for families and individuals from throughout Hawaii County. It is the only 24 hour emergency homeless shelter on the Big Island and operates the only 24 hour drop-in food pantry in the county. Program participants are enrolled in a six week program which is designed to help them secure permanent housing. All participants are provided case management, referrals, self-sufficiency classes and housing placement services. During 2005-06, 224 individuals were provided shelter services, 1,047 drop-in food packages were provided through the food pantry, and 917 received non housing or food services such as showers, blankets, diapers, and personal hygiene supplies. Hale O Puna, our outreach office in Pahoa served over 2,000 people through its food pantry and clothing bank. Approximately 65% of all participants were children. The program also made 3,168 referrals to other agencies. Outcome Measurements Outcome 1: Participants Develop the Skills Necessary to Secure Permanent Housing. The following objectives were used to benchmark progress in achieving the primary outcome. Objective Result 1. 100% of the clients will have an individualized service plan developed within three days of entry into program. 2. 100% of the clients will participate in weekly classes and resident meetings. 3. 75% of the clients will achieve 75% of their goals as stated in their service plans. 4. 85% of the clients will secure permanent housing upon exiting the program. 100% of the 193 new clients had service plans developed within three days of entering. 87% or 195 clients participated in weekly classes and meetings. 70% or 157 clients made progress toward their goals. 65% or 79 exited to permanent housing upon leaving the program. Challenges and Trends The lack of affordable rental housing, and long waiting lists in public housing remain our biggest challenge in moving people out of the shelter. The facility was above its 52 person capacity throughout the year, primarily because it had to continue to house families beyond the program's six week limit. The program is designed to serve more people throughout the year but has been bottle necked because there is few housing options in the community for those at the very low income level. Summary of FY 2005 - 2006 Income AGENCYIORGANIZATION: East Hawaii Coalition for the Homeless PROJECT NAME: KIHEI'PUA EMERGENCY PROGRAM County of Hawaii $ 40,000.00 State of Hawaii $ 171,538.19 Federal Funds $ 57,050.00 Private Foundations $ - United Way Funds $ 18,500.02 Admissions $ - Donations $ 89,647.38 Fundraising $ 5,693.05 Pay Phone $ - Vending Machines $ - Service/Program Fees $ 19,153.00 Third Party Reimbursements $ Tution $ - Client Private Fees $ - Interest Income $ 74.23 Others (please list) a. Rents/Users Fees $ 3,884.77 $ E County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 05 - 06 Summary of FY 2005-2006 Expenses AGENCY/ORGANIZATION: East Hawaii Coalition for the Homeless PROJECT NAME: KIHEIPUA EMERGENCY PROGRAM 'Budget Category FY 2005-06 (010 1105 06/30/06) FM5P9 NO Actual Expenditures jai iA:a smaa 1 1 11 a ,t• 1 11 r:= i 111 11 e 'o '�i -iv' y •1111 TOTAL (tems if) 1 111 11 County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 05-06 10. East Hawaii Coalition for the Homeless Program: Kihei Pua Transitional Housing Program East Hawaii Coalition for the Homeless Kihei Pua Transitional Housing Program Hawaii County Human Services Grant 2005-06 Annual Report Public Benefits Derived From Program The Kihei Pua Transitional Housing program provides safe and affordable housing along with support services for families and individuals for up to two years. The goal of all program participants is to secure and maintain permanent housing within this two year period. All participants are provided case management, referrals, self-sufficiency classes and housing placement services. During 2005-06, 63 individuals were provided transitional housing. Of those served thirty (30) were new to the program and approximately 60% were children. The program made 480 counseling contacts and 1,035 referrals. Outcome Measurements Outcome 1: Participants Develop the Skills Necessary to Secure Permanent Housing. Outcome 2: Participants Maintain Permanent Housing Upon Exiting the Program. The following objectives were used to benchmark progress in achieving the primary outcomes. Obiective Result 1. 100% of the clients will have an individualized service plan developed within three days of entry into program. 2. 100% of the clients will participate in weekly classes and resident meetings. 3. 75% of the clients will achieve 75% of their goals as stated in their service plans. 4. 85% of the clients will secure permanent housing upon exiting the program. 100% of the 30 new transitional clients had service plans developed within three days of entering. 80% or 50 clients participated in weekly classes and meetings. 75% or 47 clients made progress toward their goals. 100% or 13 of 13 exited to permanent housing upon exiting the program. 5. 65% of our clients will retain their housing for 100% or 17 of 17 clients a minimum of six months after exiting the program. who exited the program were able to maintain their housing for six months. Challenges and Trends The recent softening of the real estate market should increase in the inventory of available rental housing and decrease rental prices. However, this anticipated change will not decrease the overall demand for transitional housing in the community as the rental prices are still out of reach for those at 50% or less of the median income and the availability of truly affordable housing is still in short supply. Summary of FY 2005 - 2006 Income AGENCY/ORGANIZATION: East Hawaii Coalition for the Homeless PROJECT NAME: KIHEI'PUA TRANSITIONAL SHELTER County of Hawaii is 4,000.00 State of Hawaii is 80,718.21 Federal Funds $ - Private Foundations $ - United Way Funds $ 5,000.00 Admissions $ - Donations $ 47,145.47 Fundraising $ 364.15 Pay Phone $ - Vending Machines $ 536.50 Service/Program Fees $ 45,762.32 Third Party Reimbursements $ - Tution $ - Client Private Fees $ - Interest Income $ - Others (please list) a. Rents $ 28,758.37 b. $ C. $ County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 05 - 06 Summary of FY 2005-2006 Expenses AGENCY/ORGANIZATION: East Hawaii Coalition for the Homeless PROJECT NAME: KIHEIPUA TRANSITIONAL SHELTER County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 05-06 11. Family Support Services of West Hawaii Program: Primary Prevention/Family Centers Family Support Services of West Hawaii 73127 Lunapule Rd., #11 Kailua-Kona, H196740-2119 Phone: (808) 326-7778 • Fax: (808) 326.4063 Email: kids@fsswh.org August 29, 2006 C] = W County of Hawaii Office of the Legislative Auditor 25 Aupuni Street Hilo, HI 96720 Dear Legislative Auditor: Enclosed is our annual report for the Ka'u and Kohala Family Centers. In addition, we have enclosed the supplemental documents regarding income and grant expenditures. We truly appreciate the support we receive from the County of Hawaii to be able to reach out and make a difference in our communities. Me /ke aloha, Huetlyn Whitford, Director Youth Development Division j\A=MffMffEEEDDD rr oaActarxredarox To support families and communities in providing love and care for our children. a A Un"d Way AgNM Family Support Services of West Hawaii July 2005 - June 2006 KA'U FAMILY CENTER ANNUAL PROGRAM REPORT Family Center Programs The Ka'u Family Center brings together services and activities to promote movement in positive directions for families through education and skill development. It is a drop-in resource center designed to strengthen families, decrease isolation and enable residents of all generations and backgrounds to work and learn together. The Family Center focuses on designing an environment that helps to increase assets and promote community connection. Our center services the geographic area from Miloli'i to Pahala. Family Support Services of West Hawaii programs housed at the center include Healthy Start, Healthy Start Enhanced and Youth Development. The Family Center also provides a place for other agencies and community organizations to meet. Public Benefits Derived U Family Center Services and Activities Information and Referral: One of the main functions of the Family Center is to provide information and referral to help people meet their needs. Information and Referral services are available to all members of the community. The coordinator works with families to mobilize formal and informal resources. The Family Center assisted 122 new clients and 389 returning clients with information and referral services over the last year. Easter Egg Hunt: A fun family day sponsored by the Family Center. Children enjoyed the egg hunt and prizes and adults picked up informational flyers. Free food was enjoyed by all! 150 people served. Emergency Food: Emergency food was distributed to 49 individuals and their families. Homeland Security Course: The Coordinator participated in two day training on disaster preparedness due to continued threat of terrorism or natural and man-made disaster. Computers: The Family Center offers the community access to computers and the Internet. Computers have been used to register for college, to permit research for school projects or to allow youth additional exposure to computers and increase their computer literacy skills. This is offered at no charge. 192 individuals used this service over the course of one year. Community Service: Youth and Adult Offenders have had the opportunity to complete community service requirements by helping out the Family Center. It is our intent to be flexible and responsive to the needs of the community. Public Benefit: To determine benefit to the public, we arbitrarily assigned a value of $5.00 which we felt was reasonable for persons served by their participation in the various activities. This shows a benefit of $9,590. to the community over the course of the contract year. We established a rate of $20 an hour for use of the facility. In sharing use of the facility to other organizations such as VIP Men's Group and the Ka'u Partnership, we have determined a benefit to the community of $3,670. 2) Location [or Service Providers and Community Partnerships The Family Center provides a location for the following service providers and partnerships to meet: • VIP Men's Group • Salvation Army Family Intervention Services • e of July Ho'olaulea • Alu Like • Hana Hou Christmas Party • Honuapo Fundraiser • Bay Clinic's Reach Out & Read • Ka'u Partnership • Ka'u Community Action Team The Ka'u Community Action Team consists of community, government and private individuals concerned with substance abuse and its problems in the community. The team's goal is "to strengthen the commitment of the community to take action against drugs by supporting positive parent/guardian involvement in family activities with their children". The team provides on going community projects and our coordinator plays an integral part. The Family Center Coordinator also participates in The Ka'u Partnership which has served in an advisory function to FSSWH. We believe that to provide effective community based services, we need to know the heartbeat of the community by those who live and work there. They help to identify community strengths and assets, as well as, identify gaps in services. This partnership also serves to guide the Heritage Corridor. Such programs embedded in their communities, contribute to pride and the community building process. 3) Other Fa_ mile Support Services :f West Hawaii Programs Housed in Ka'u Family Center Healthy Start Program: Our Healthy Start program is a home visiting program designed to give parents and their baby the best possible start. Participants receive information on child development and an opportunity to meet other parents. The program tracks development of both parent and child. Enhanced Healthy Start Program: Family Support Services of West Hawaii provides mandated services to families referred by H -KISS. These families are involved with the Child Welfare System due to concerns of child abuse and neglect. Youth Development Division: The Youth Development Workers provide our after school and summer program. Activities with youth include tutoring, leadership training, educational and recreational activities, sports, health and fitness activities, and gender specific activities. Report completed by: /ado 08 Z906 Huellyn Whitford Date Youth Development Director Family Support Services of West Hawaii July 2005 - June 2006 KOHALA FAMILY CENTER ANNUAL PROGRAM REPORT Family Center Pro rams The Kohala Family Center brings together services and activities to promote movement in positive directions for families through education and skill development. It is a drop-in resource center designed to strengthen families, decrease isolation and enable residents of all generations and backgrounds to work and learn together. The Family Center focuses on designing an environment that helps to increase assets and promote community connection. Our center services the geographic area from Niuli'i to Kawaihae. Family Support Services of West Hawaii programs housed at the center include Healthy Start, Early Head Start and the North Hawaii Child Development Program. The Family Center also provides a place for other agencies and community organizations to meet. Public Benefits Derived "Family Center Services and Activities Information and Referral: One of the main functions of the Family Center is to provide information and referral to help people meet their needs. Information and Referral services are available to all members of the community. The coordinator works with families to mobilize formal and informal resources. The Family Center assisted 78 new clients and 190 returning clients with information and referral services over the last year. Easter Egg Hunt: A fun family day sponsored by the Family Center in conjunction with Kohala Athletic Community Association. Children enjoyed the egg hunt and prizes and adults picked up informational flyers. Free food was enjoyed by all! 315 people served. Back to School Bash: The Family Center partnered with the Kohala Coalition Against Drugs, and the Primary School Adjustment Project at Kohala Elementary to put on this activity. This event was largely supported by a Healing Our Island grant and donations from Nanea, a private golf course and club. 800 bags of free school supplies were distributed, in addition to workbooks and water bottles to promote health lifestyles. Women's Support Group: This is an on-going and open ended group which is led by a semi -retired physician and community volunteer, Dr. Anna Garcia. The meeting agenda varies based on the direction of the group. Focus often was on medical and emotional issues specific to women and children. It is our intent to be flexible and responsive to the needs of the community. Intergenerational Kickball: In collaboration with community member, Lani Bowman, this activity takes place at Kamehameha Park on the first Sundays of the month. While the number of participants changes monthly, the age range has been between 4 and 83 years of age! Public Benefit: To determine benefit to the public, we arbitrarily assigned a value of $5.00 which we felt was reasonable for persons served by their participation in the various activities. This shows a benefit of $11,610. to the community over the course of the contract year. We established a rate of $20 an hour for use of the facility. In sharing use of the facility to other organizations such as Narcotics Anonymous and Alanon, we have determined a benefit to the community of $4,140. For many, the ability to attend these meetings in their own community is essential to their success and sobriety. 2) Location for Service Providers and Community Partnerships The Family Center provides a location for the following service providers and partnerships to meet: • Narcotics Anonymous • Alanon • Kohala Coalition Against Drugs • Community Project Meetings • Kokoike Neighborhood Mtg. • Teen Court The Family Center Coordinator also participates in The Kohala Coalition Against Drugs. Members of the community come to this meeting asking for support for events or activities for youth. The team provides on going community projects and our coordinator plays an integral part. This group also serves in an advisory function to FSSWH. We believe that to provide effective community based services; we need to know the heartbeat of the community by those who live and work there. They help to identify community strengths and assets, as well as, identify gaps in services. When programs are embedded in their communities, they contribute to the community building process. 3) Other 5ZMffy Support Services !2f West Hawaii Programs Housed in Kohala Family Center Healthy Start Program: Our Healthy Start program is a home visiting program designed to give parents and their baby the best possible start. Participants receive information on child development and an opportunity to meet other parents. The program tracks development of both parent and child. Early Head Start: A program for low income prenatal women, infants, toddlers and their families. EHS provides support to parents to be their child's first teacher and also supports their health and economic self-sufficiency. North Hawaii Child Development Program: Supports families with infants and toddlers with special health and developmental needs. Therapeutic and social supports are provided in the child and family's natural environment. Report completed by: Huellyn Whitford U Youth Development Director 08 29 db Date Summary of FY 2005-06 Income AGENCY/ORGANIZATION: r-AMILY SUPP091 S WICKS Wsr HAWAII PROJECT NAME: FAM Iq CENTMS County of Hawaii $ State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 23 500 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2006 :ATTACHMENT:2' Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: FAkilq SqMU SnIVICES WE4IOIWAil PROJECT NAME: FAMILY C,WTIM I Budget Category I FY 2005-06 (07101/05-06130/06)I ACTUAL EXPENDITURES $ 33-41 6W 9, 656 - 900- $ /00 $ TOTAL (Items 1-11) II $ S/, 000 — County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants— FY2005-06 12. Friends of the Children's Justice Center of East Hawaii Program: Client Special Needs Friends of the Children's Justice Center of East Hawaii 1290 Kiuoole Street ♦ Hilo, HI 96710 Ph: (sos) 935-8755 ♦ Fax: (sos) 933-o96s ♦ Email: fcjceh(q,fcjccom ca i County Grant Award C-' for Fiscal 2005-2006 73 Friends of the Children's Justice Center O of East Hawaii Ye<atir ]Eintdl Report Mr. Jon Henricks Hawai'i County Council 25 Aupuni Street, Room 202 Hilo, HI 96720 Utl Friends of the Children's Justice Center of East Hawaii 1290 Kinoole Street ♦ Hilo, HI 96720 Ph: (808) 935-87,56 ♦ Fax: (sob) 933-0968 ♦ Email: fcjceh@fcjc.com August 28, 2006 Mr. Jon Henricks Attn: YEAR-END REPORT Hawai'i County Council 25 Aupuni Street, Room 202 Hilo, HI 96720 County Grant Award for Fiscal 2005-2006 Friends of the Children's Justice Center of East Hawaii Year ]En dl Report Dear Jon, Thank you very much for your support of our organization. The grant awarded to the Friends of the Children's Justice Center of East Hawaii (FCJCEH) for fiscal year 2005- 06 is greatly appreciated by the Board of Directors, Staff, volunteers, and the hundreds of children whose lives were impacted by this grant. The FCJCEH expended all County funds for the Special Needs and Enhancement, Center Support and the Prevention/Education Programs. Please review the the attached report and do not hesitate to contact me if you have any questions or require additional information. Si rely,ileen ALum Board President Friends of the Children's Justice Center of East Hawaii "helping a victim become a child again" Friends of the Children's Justice Center of East Hawaii (FCJCEH) 2.005G2oo6 ]Program ]Endea wire The County of Hawaii awarded $15,000 in grant funds to the Friends of the Children's Justice Center of East Hawaii (FCJCEH) for 2005-06. These funds were diligently disbursed throughout fiscal year 2005- 2006 to support the needs of the sexually, physically, emotionally abused and neglected child victims within our geographic districts; from Hamakua until Ka'u. Through our Special Needs and Enhancement programs, we helped fund over one thousand appropriate requests. This is a 3% increase from the year 2003-04. Many requests for clothing assistance, summer programs, and correspondence courses to abused/neglected children were available with the Hawaii County grant. The FCJCEH funded training programs for the professionals (therapists, police, counselors, etc.) to provide current and skillful services. Due to the loss of the Ready to Learn Program, the Friends became a source for the funding of school supplies. Our Special Needs and Enhancement Program is designed to help young victims re-establish their seff- esteem and develop positive self-worth. The FCJCEH facilitates services such as: • Emergency or essential items (diapers, clothing, shoes, toiletries, car seat, stroller, etc.) • Emergency furniture (bed, dresser, sofa, desk, etc.) • Educational support like school supplies, tuition, special classes, day care, after school program, etc. • Enhancement such as: the arts, health needs, self improvement, sports, & more • Transportation (ground and air), dental work, temporary government loans The FCJCEH co-sponsored training programs for the professionals (including therapists, the police, victim counselors, attorneys, social workers, nurses, etc.) to provide current and skillful services. These local trainings were organized by the CJC and helped partner agencies to send professionals to neighbor islands or to the mainland. The Friends prevention/education activities have increased by 4%, thereby providing more opportunities for the public to gain awareness and become more educated about child abuse. We have partnered with private and government agencies, helping to increase the efficiency of our work. The Friends helped spearhead a coalition in 2004 to help promote the prevention of child abuse. With the East Hawaii Coalition for Child Abuse Prevention, we have sponsored a new special event: The Annual Family Fun Day which included educational booths, positive interactive activities and refreshments. During April (Child Abuse Awareness Month), the Friends implemented activities in partnership with the coalition and independently. Examples of activities include sign -waving, having community businesses distribute materials on child abuse, an information booth at the Boy Scout Makahiki, having April proclaimed as Child Abuse Awareness Month by the mayor, and having public radio announcements. The 2006 event was very well attended. The Friends have also been providing the community with information through a newsletter twice a year. The Friends Board continues to seek ways to secure funding for the organization as well as the agency's programs. Revenues from the Friends' annual Phantom fundraising event have increased due to a more organized database, as well as an increase in support from individuals and businesses. In late 2005, the Friends also held a Prevent Child Abuse Golf Tournament and it has been a successful fundraising event ever since. "helping a victim become a child again" In addition to the above accomplishments, the Friends continue to be able to respond to program issues and opportunities effectively and in a timely manner. The Friends have become an accepted and valuable organization throughout the community. The following are examples of our other accomplishments during the past year: • Production of two newsletters which were sent to a thousand+ list of current and potential donors, legislators, county council, schools and community agencies • Initiated the East Hawaii Coalition for Child Abuse Prevention and continuing prevention/education efforts • Member of the Hawaii Island Chamber of Commerce • Revenue increase of annual fundraiser based upon the expansion of program staff duties and database management • Coordination of volunteers for special events including fundraising, center support, and prevention/education activities. • Held our Second Annual Prevent Child Abuse Golf Tournament which grossed over $3,000. • Started new partnerships with community agencies for prevention/education efforts • Fulfilled 1,107 appropriate requests for assistance • Recruitment of 3 new Board members selected for geographic, cultural and business diversity • Sponsorship of six teens to Winners Camp on Oahu, where they learned conflict resolution, leadership skills, and gained self confidence. • Participation in the Family Fun Day as part of the East Hawaii Coalition for Child Abuse Prevention. • During the month of April the Friends had a booth at the Annual Boy Scout Makahiki. • Donation of 500 pairs of slippers from Macys West staff and distributed over 200 pairs. • Participation in the Macys Community Day Shopping event, sold the most tickets of all participating non -profits. We will continue to provide services and continue our mission to help sexually, physically, emotionally abused and neglected children. We do this in partnership with the Children's Justice Center of East Hawaii, by providing funds and resources to them. However, the Friends can not offer hope, encouragement, and opportunities to these child abuse victims without the Hawaii County Grant. Your funding is an essential part of our success. Messages of thanks: "Dear FCJC... Thank you for the opportunity to get ahead in my school work so that I can graduate." "Dear FCJC... Thank you so much for paying for my winter break activity. I am the happiest kid in the world." `To FCJC. I would like to thank you for buying me a bed so I can sleep on it instead of the floor. Thank you again for helping me. I really appreciate it." °My name is . Last year 1 was homeless for about 7 months. 1 was on the run, doing drugs and failing school for 2 years. I didn't care about myself. My mom would make me lie and keep secrets about stuff. Today, I get to work with Aunty Lynne and she helps me to understand that I have a choice to stay stuck or I can move on in life ... loam from mistakes. I chose to move on. I didnY trust too many people, but you guys just gave me money to shop and take can: of me. You don't even know me. Thank you very much for letting us kids know that people care about us — even when it's hard to believe in ourselves." 2 Summary of FY 2005-06 Income AGENCY/ORGANIZATION. 1Flriuernlds of the iChinlldlirleiin's juistice Ceinter of ]EAtsit 1H[aiw,al'aa PROJECT NAME.- Special AME. Special Needs/Enhancement, Center Support & Prevention/Education & Training Program REVENUE SOURCES FUNDS RECEIVED: FY 2005-06 (July 1, 2005 -June 30, 2006) County of Hawaii $ 15, 000.00 State of Hawaii $ Federal Funds $ Private Foundations $ 61,500.00 United way Funds $ 15,100.00 Admissions $ Donations $ 5,977.00 Fundraising & Special Events $ 15,330.00 Pay Phone $ Vending Machines $ ServicelProgram Fees $ Third Party Reimbursements $ Tuition/Workshop Fees $ 320.00 Client Private Fees $ Interest Income $ 671.00 Others (please list) $ a. Friends of Foster Kids (FOFK) $ 1,528.00 b. $ C. $ TOTAL REVENUES $ 115,426.00 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2005-2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: 1Friend s of the (Children's justice ((ender of East 1H[al®wa ii PROJECT NAME: Special Needs/Enhancement, Center Support & Prevention/Education & Training Program Budget Category FY2005-06 (07-01105-0630'06) AC'fjTAL E\PENDffCTRES 1. Personnel: Salaries (For employees supported by County grant funds only) $ ,100.00 200.00 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 200,00 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight, Other $ $ $ $ 6. Occupancy - Rent; Utilities; Repairs & Maintenance 7. Equipment- Purchase; Rental; Repairs & Maintenance 8. Insurance -General Liability; Auto; Fire; Board Insurance 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement $ 13, 500.00 11. Other - SPECIAL NEEDS REQUESTS FOR ABUSED CHILDREN (including Enhancement. Center Support & Prevention/Education & Traininq Proqram) $ 15,000.00 TOTAL (items 1-11) County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- FY 200506 13. Friends of the Children's Justice Center of West Hawaii Program: Client Special Needs FRIENDS of the Children's Justice Center of West Hawaii G 77-6403 Nalani St. • Kailua-Kona, Hawaii 96740 (808) 331-2425 • FAX (808) 331 -2425- e -mail: fcjcofwh@lava.net u' Mr. Jon Henricks _3 ATTN: Year -End Report Hawai'i County Council 25 Aupuni Street, Room 202 Hilo, Hawai'i 96720 Re: Final written report for Hawai'i County Human Services Non-profit Grant for fiscal year 20052006. Dear Mr. Henricks, Please find enclosed the final report of the FRIENDS of the Children's Justice Center of West Hawai'i for the use of Hawai'i County funds for the fiscal year 2005-2006. As you are aware, the FRIENDS of the Children's Justice Center of West Hawai'i (FCJC-WH) is a private non-profit corporation organized to administer one program, Enhancement and Basic Needs, to benefit children in West Hawai'i who have experienced abuse. No Hawai'i County funds were used for administrative expenses. The County of Hawai'i provides approximately 25% of the funding for the Enhancement and Basic Needs program. This funding is critical to helping children in West Hawaii who are victims of sexual abuse and physical abuse or neglect or who are witnesses to violent crime. Leslie Burke, a social worker with the Department of Human Services, Child Welfare Division, recently wrote to the FCJC-WH stating, "I have been a case manager in West Hawaii Child Welfare Services for nearly 18 years. In the early years of my employment, we had no ability to assist foster children to participate in outside activities ... or to provide them with any special items they needed. Since the inception of the FCJC, I have made innumerable enhancement requests that have resulted in empowering foster children and allowing them to feel like `just any other kid.'...The Friends have provided an invaluable service for our foster children in West Hawaii." A mother of three adopted children wrote to the FCJC-WH, "In every way the Friends of the Children's Justice Center have been real true `Friends' to the children who for one reason or another have come into the Child Welfare System and for whom Justice is often unequal. The Friends... have helped to balance this inequity in real tangible ways for which 1, as a foster and adoptive parent, am sincerely grateful." Our Program Coordinator, Alice Daniel, will be pleased to provide additional information or answer questions regarding the report. Sincerely, Suzann Gillam Board of Directors, Program Committee Chair FRIENDS of the Children's Justice Center of West Hawai'i FRIENDS of the Children's Justice Center of West Hawai'I Final Report for Hawai'i Comity Human Services Non-profit Grant for Fiscal Year 2005-2006 Enhancement and Basic Needs Program Client Services (Support) PUBLIC BENEFIT DERIVED FROM THE ENHANCEMENT AND BASIC NEEDS PROGRAM The County of Hawai'i grant to the FRIENDS of the Children's Justice Center of West Hawai'i (FCJC-WH) provides an important foundation for out work to enhance the lives of West Hawai'i's abused and neglected children. Approximately 25% of the funding for the Enhancement and Basic Needs program is provided by Hawai'i County's Human Services grant. Statistical Background Information: Our data entry system prior to January 2006 did not provide an efficient method to identifying an accurate number of unduplicated clients. Our record keeping has been updated, and we are able to report that during the last half of the fiscal year, January 1, 2006 through June 30, 2006, the FCJC-WH approved and processed 141 requests, using Hawai'i County funds, for assistance on behalf of 93 unduplicated individual children. The attached report on the use of Hawai'i County funds will provide detailed information regarding the number of requests and type of requests funded for the entire 2005- 2006 fiscal year. Program Highlights: Children's Justice Center Support: The FCJC-WH provides basic support for the Children's Justice Center in a variety of ways. Hawai'i County funds were used only for items directly benefiting children being interviewed at the Center. After the child's interview is completed, the child and any siblings present are allowed to pick an item from the gift basket. These are items are often donated to the FCJC-WH, however, Hawai'i County funds were used to purchase inexpensive disposable cameras and McDonald's food coupons for the gift basket. These items are very popular with the children and teens and each item is valued at $5.00 or less. Hawai'i County funds were also used to provide $200.00 in shopping cards for the use of the Center staff or police officers to provide emergency clothing for children taken into custody. Food Coupons: Hawai'i County funds are used to purchase $5.00 gift coupons from the McDonald's and Subway restaurants which are provided to Department of Human Services, Child Welfare Division staff. The social workers and aids use the coupons when children are being taken into custody or being transported to or from court appearances. This is an important morale boost for the children. FRIEND Boxes: A FRIEND Box is provided to children taken into protective custody for the first time or suddenly moved from one foster family to another. The box is decorated with a ribbon and includes: (1) a homemade, unique pillow case made by the Aloha Quilters of West Hawaii, (2) items for personal hygiene such as soap, a new wash cloth, tooth brush, tooth paste, dental floss, dental rinse, shampoo and a comb and (3) a $25.00 shopping card for items not provided by the Department of Human Services. The FCJC-WH has provided 114 such boxes to West Hawai'i children since the inception of the program in November 2003. Generally other grant funds are used for this service. Upon depletion of that source of funding, however, Hawai'i County funds were used for supplies and a shopping card for one child. Holiday Gifts for Teens: Since the Toys for Tots program is very successful in providing holiday gifts for young children, the FCJC-WH Board has identified a need to provide gifts to teenagers in foster care. One hundred eighteen gift bags were prepared in 2005 for these teenagers. The major portion of the gift project is funded by other grant funds, however Hawai'i County funds were used to purchase the baggies and some supplies such as seasonal pencils and other inexpensive treats. A $25.00 shopping card for Borders Books and Music is included in each bag. Nine of these cards were provided to needy teens who were not currently in foster care using Hawai'i County funds. Medical Requests: The FCJC-WH does not generally receive requests for medical services, however, we have received a couple of requests for purchase of emergency medications when the child's governmentally supported medical services were in transition from one agency to another. Hawai'i County funds were used for this purpose for one child in therapeutic foster care. The FCJC-WH does sometimes provide a readily available safety net when bureaucratic requirements delay access to medical care. Hawai'i County funds have been used to provide QEEG (Quantitative EEG) testing for three children whose adoptive parents did not have resources to pay for the test. The QEEG tests were requested by their therapist, Dr. Terry Ann Fujioka. The testing is done in Hilo by Dr. Thomas Beardon, a psychologist who has worked closely with Hilo Hospital's neurologists. Dr. Fujioka has meet with our Program Committee to discuss the procedure and the benefits for her development of treatment strategies for these children, many of whom were exposed to drugs in utero. Dr. Fujioka wrote, "the QEEG data assists in the localization, assessment of severity, and differential diagnosis of neurological and psychiatric disorders. It provides information useful in the selection and monitoring of medications, neurofeedback, and other treatment interventions". Travel: The Board of the FCJC-WH receives a number of requests each year to assist children to travel with their foster families on vacations or to attend conferences. It is felt that supporting the bond of the child with the foster family, sometimes with the extended family on Oahu or the mainland, is very important to the healing process for a foster child. It has been the policy of the Board to support approved travel requests at 50%. Travel requests range from family trips to Oahu to participation in mainland events. Winners'Camp and Other Camp Experiences: Through our Client Services: Enhancement and Basic Needs program, (July 1, 2005 -June 30, 2006), the FRIENDS assisted 33 trips for teens to attend the Winners' Camp on Oahu. Twenty-two individuals attended Winners' Camps during that time period. Nine requests were processed using Hawai'i County funds. The camp's innovative program is designed to provide critical tools for success in school and relationships and to foster personal growth. The Board of Directors of the FCJC-WH has found this camp experience to be a "life -changing" event for many of the teens who attend. The Board makes a major commitment each year to support Winners' Camp participation by teens who have been abused. The FCJC-WH Board has also made a commitment to developing follow-up activities for the returning campers to reinforce the values, skills and goals set while attending camp. These events have brought together a number of community leaders including the two Rotary Clubs of West Hawaii, Family Support Services of West Hawaii, the Neighborhood Place of West Hawaii, the Teen Court, the Aloha Performing Arts Company, the Soroptomists of Kona and the Kona Theater Preservation Society. A grant from the West Hawaii Fund has supported the initiation of these efforts. The Rotary Club of Kona Mauka provided expertise to present a workshop on "How to Get a Job and Keep It" and in August David Payne from the Aloha Performing Arts Company led a role-playing session on "How to Deal with a Difficult Teacher ". These activities will continue to be a priority since the majority of the youth sent to Winners' Camp by the FRIENDS are in foster care and thus need additional support. It has not been necessary to use Hawai'i County funds for this service. The FRIENDS were pleased this year to assist participation of several children in camps located in West Hawaii: Horse camp and Tree camp. We hope to be able to expand this service next year. Summary of FY 2005-06 Income AGENCY/ORGANIZATION: FRIENDS of the Children's Justice Center of West Hawaii PROJECT NAME: Client Services (support) County of Hawaii 7�$ , 000.00State of Hawaii 0.00.7 Federal Funds0.00 Private Foundations $ 46,470.00 United Way Funds 8 618.12 Admissions $ 0.00 Donations $ 29,561.03 Fundraising $ 20,915.71 Pay Phone $ 0.00 Vending Machines $ 0.00 Service/Program Fees $ 0.00 Third Party Reimbursements $ 0.00 Tuition a 0.00 Client Private Fees $ 0.00 Interest Income y 1,165.67 Others (please list) 0.00 a. $ b. $ C. 111111111,11 il 111 $ County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: FRIENDS of the Children's Justice Center of West Hawaii PROJECT NAME: Client Services (Support) Budget Category FY2005-06 (07101105-06/30/06) ACTUAL EXPENDITURES 0.00 $ 0.00 $ $ 0.00 $ 0.00 0.00 $ $ 0.00 $ 0.00 $ 0.00 $ 0.00 0.00 $ 15,000.00 TOTAL (Items 1-11) II $ 15,000.00 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- FY 2005-06 ENHANCEMENT ACCOUNT 9 requests FY 2005-2006 Enhancement/Other 4 $ 435.00 Enhancement/Basic Needs 13 $ 307.69 thletic Lessons 5 $ 525.00 Athletic Supplies 1 $ 39.37 Center Support NA $ 255.39 Clothing 5 $ 300.00 Dental 0 $ - Education 4 $ 670.00 Food Coupons NA $ 887.05 FRIEND Boxes NA $ 74.21 Furniture 2 $ 291.64 Graduation 6 $ 637.88 Holiday Gift Baggies 9 $ 438.49 Medical 4 $ 868.62 Music Lessons 5 $ 494.86 School Break Programs 5 $ 993.00 School pictureslYearbook 0 $ - School Supplies 6 $ 485.00 Summer Camp 5 $ 1,155.00 Summer School 4 $ 563.00 TransportationlTravel 4 $ 538.58 Winners' Camp 9 $ 5,040.22 TOTALS: 1 $ 15,000.00 14. Goodwill Industries of Hawaii, Inc. Program: Work Experience for Persons with Disabilities u:+ Goodwill August 28, 2006 O,� C N Industries of Hawaii `L) County of Hawaii County Council v Jon Henricks Human Services Grants — FY 2005-2006 NI 25 Aupuni Street cn Hilo, HI 96720 Dear Jon, Facsimile: (808) 521-1637 Preliminary Training through a mentoring program was conducted during the first This will serve as the narrative report in regards to the FY 2005-2006 Grant Oahu Award of $17,000 for Goodwill Industries of Hawaii. Administrative Office During the fiscal year 2005-2006, Goodwill Industries of Hawaii received 2610 Kilihau Street $17,000 from the County of Hawaii. Goodwill Industries invested these grant Honolulu, HI 96819-2020 monies to create a Work -Experience Program to provide wage subsidy for Business: (808) 836-0313 participants with disabilities who are enrolled in a Goodwill Industries training Facsimile: (808) 833-4943 program. Participants were able to choose to participate in the Janitorial Program Facsimile: (808) 969-3861 or the Textiles/Wares Processing Program. The Work Experience program followed guidelines as set forth by the Department of Labor. Goodwill Industries Beretania Office has a sub minimum wage certificate that requires the following: a standard be set 1085 Beretania Street for each work station, community wage survey be conducted annually, and that Honolulu, HI 96814 each participant's productivity is measured every six months. Goodwill followed each standard in the implementation of the Work Experience Program. Business: (808) 524-6942 Facsimile: (808) 521-1637 Preliminary Training through a mentoring program was conducted during the first Maui Maui O,ffxce 250 Alamaha Street, Suite NMA Kahului, 111 96732 Business: (808) 873-3972 Facsimile: (808) 873-3974 Goodwill Industries ofAawLii, Inc. www.higoodwill.org two weeks of entry into the program. Daily staff supervision of work activities was performed in order to provide continual instruction and to reinforce correct East Hawaii work procedures. Participants received a bi-monthly paycheck as determined by Hilo Ofxce the hours they worked. 500 Kalanianavle Avenue, Suite I Through the grant award, 20 individuals with Developmental Disabilities learned Hilo, x196720 the power of work, experienced the joy of a paycheck, learned valuable vocational Business: (808) 961-0307 skills and are progressing in their goals toward self-sufficiency. Facsimile: (808) 969-3861 Maui Maui O,ffxce 250 Alamaha Street, Suite NMA Kahului, 111 96732 Business: (808) 873-3972 Facsimile: (808) 873-3974 Goodwill Industries ofAawLii, Inc. www.higoodwill.org Funding from the County of Hawaii was used to train and compensate the individuals. Training was provided to allow them to attain and maintain skills in the areas of making choices, mobility, community access, communication, interpersonal relationships, social competency, money management, and pre- vocational readiness. Each participant's goals were developed in an Individualized Plan. Program participants were provided with valuable work experience to enhance their skills in a real work environment and learned the value of earning a paycheck. Mahalo nui loa to the County of Hawaii for helping Goodwill Industries of Hawaii make such a positive impact on these individuals and their families. Respectfully Submitted, Kathleen Nielsen, Branch Director Summary of FY 2005-06 Income AGENCY/ORGANIZATION: Goodwill Industries of Hawaii. Inc. PROJECT NAME: Work Experience for Persons with Disabilities County of Hawaii S 17,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Mahcines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Operating Funds $ b. $ C. $ County of Hawaii - Legislative Auditor's Office Human Services Grants —FY 2005-2006 Summary of FY 2005-06 Income AGENCYIORGANIZATION: Goodwill Industries of Hawaii. Inc. PROJECT NAME: Work Experience for Persons with Disabilities 1. Personnel: Salaries (For employees supported by County grant funds only) $ 12,851.00 2. Employee Benefits - Health & Dental Insurance;Other Benefits (For employees supported by County grant funds only) $ - 3. Payroll Taxes - FICA, SUI, Workers' Compensation, TDI (For employees supported by County grant funds only) $ 1,504.00 4. Professional Fees - Legal; AccountinglBookeeping; Audit Fees; Administrative Fees; Other $ 2,645.00 5. Supplies - Office, Program; Consumable; Telephone; Postage & Freight 6. Occupancy • Rent; Utilities; Repairs & Maintenance 7. Equipment - Purchase; Rental; Repairs & Maintenance 8. Insurance - General Liability, Auto: Fire; NDOA Board Insurance 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ - 10. Travel -Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous (description - lunch and transportation) County of Hawaii - Legislative Auditor's Office Human Services Grants -FY 2005.2008 15. Hawaii Centers for Independent Living Program: Island of Hawaii Hawaii Centers for Independent Living — Island of Hawaii Hawaii County Annual Report August 23, 2006 e7 C--� During the past year HCIL- Island of Hawaii has provided services to 324c persons with disabilities. One hundred and forty nine consumer service r6colrdsl" were carried over from the previous year. One hundred and seventy five new -v consumer service records were opened. C7 One hundred and fifty consumers became inactive. Of this number 22% withdrew without completing the independent living goals. Ninety-five or 63% ` successfully completed their program and became more independent in the community. Seventeen per cent of the persons to whom we provided services were of Asian ancestry. Twenty one percent were of Native Hawaiian or Pacific Islander ancestry. Fifty four percent were of Caucasian ancestry. Our consumers ranged in age from under 6 to over 65 years of age. Thirty percent of our consumers were over age 65. Sixty three percent of our consumers had more than one disability. Examples of this would be someone who is both hard of hearing and has diabetes or someone who has multiple sclerosis and is also depressed. Services we provided included helping people learn how to return to work without their being a negative impact on their benefits, helping people access public housing resources and find a place to live, teaching people about personal assistance services and screening personal assistants for them. We continue to provide services throughout the island of Hawaii. We have direct service staff that are residents of the following towns and provide services there: Kau, Puna, Hilo, Kona, and Kohala. Staff do outreach to the surrounding communities from these bases of operation. Each staff person provides the same array of services but the amount and type of services is based on the individual needs of the community and its citizens with disabilities. This year the agency developed statewide initiatives to work on increasing access to the community and services for people with disabilities. The areas which were identified as needs include transportation, housing, personal assistance services, emergency preparedness, and access to communication for persons who are deaf and hard of hearing. The entire organization has had a change in the way data is collected and counted. This is based on the requirements of our state and federal contracts. In the past we counted every time someone attended a group and learned new information as a goal being set and met. We also set individual achievements in terms of the number of intermediate goals and objectives it took to meet a long- range goal. For example if someone wanted housing we potentially counted goals for learning housing options, getting a section 8 voucher, and finally finding and moving into a place. Under the new system there is one goal, i.e. getting a place to live. The goal is not met until someone has moved into housing and is stable there. This move from counting services provided to counting successful outcomes has been difficult for staff. It is a new way of providing services and some staff has decided to move onto other jobs rather than make the change. The change in reporting started in October 1, 2005 and is reflected in this report. In Hawaii County the following number of individuals successfully completed goals in the following areas. Self- Advocacy Communication Transportation Community -Based Living Educational Vocational Self -Care 43 individuals 2 individuals 8 individuals 262 Individuals 4 Individuals 3 Individuals 285 Individuals Information Access 7 Individuals Personal Resource Management 72 Individuals Community Participation 125 Individuals During the past year we have also started an outreach program to citizens of Hawaii County who are deaf. There were 35 participants at the first meeting. HCIL Island of Hawaii is also providing free access to videophone services for persons who are deaf out of our Hilo location. ATTACNMENTI Summary of FY 2005-06 Income AGENCY/ORGANIZATION: Hawaii Centers for Independent living_ PROJECT NAME: I1 " FUNDS;RkCEIVEM: FY.200S46 (July 1, 2006 - June U0; 2006) ' County of Hawaii $ 15,000.00 State of Hawaii $ 518,632.00 Federal Funds $ 875,370.00 Private Foundations $ 15,570.00 United Way Funds $ 48,400.00 Admissions $ - Donations $ 6,879.01 Fundraising $ - Pay Phone $ Vending Machines $ Service/Program Fees $ - Third Party Reimbursements $ Tuition $ Client Private Fees $ - Interest Income $ 128.91 Others (please list) a. $ b. $ c. $ TOTALREVEDIUES $ County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: Hawaiisenterz fir Independent Living PROJECT NAME: County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants— FY 200546 16. Hawaii County Economic Opportunity Council Program: Transportation Program HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL 47 Rainbow Drive Hilo, Hawaii 96720-2013 Telephone (808) 961-2681 Fax(808)935-9213 August 23, 2006 Jon Henricks ATTN: Year -End Report Hawai'i County Council 25 Aupuni Street, Room 202 Hilo, Hawaii 96720 Dear Mr. Henricks: In response to County of Hawaii Non -Profit Year -End Report requirements, the Hawaii County Economic Opportunity Council (HCEOC) is submitting the following: FY 2005-06 Narrative, Summary of FY 2005-06 Income and Summary of FY 2005-06 Grant Expenditures for our Transportation Services Program. If there are any questions or clarifications, please call Toshie Miyasaki, Fiscal Officer or Larry Manliguis, Deputy Director at 961-2681. Sincerely, 'Geore Y 4kceawtna Executive Director HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL NON-PROFIT GRANT YEAR-END REPORT PROGRAM TITLE: Transportation Services for Elderly, Disabled and Pre-school Persons FY: July 1, 2005 — June 30, 2006 Non -Profit Grant Award: $75,000 HCEOC' S Transportation Program promotes an independent healthy, enriched lifestyle for low- income elderly, disabled and pre-school children. The daily schedule provides point-to-point service from off-highway communities to shopping areas, banks, post offices, medical facilities, nutrition sites, Head Start centers and rehabilitation facilities. The overall goal of linking low-income elderly, mentally and physically disabled individuals and pre-school children with public and private resources to expand their socialization opportunities and reduce isolationism were accomplished. 1. Elderly persons were provided with specialized transportation from home to resource facilities to give them access to nutritional meals, medical treatment, shopping, government services, social and recreational activities and other services to sustain them in independent living. 2. Disabled persons were provided with specialized transportation from home to resource facilities to give them access to rehab services, employment and training opportunities, medical treatment and shopping to sustain them in independent living. Pre-school children were provided with transportation from home to Head Start Centers to give them access to education activities. The benefits of the services outweigh the cost of operating the program. HCEOC is the only agency in the County of Hawaii who provides transportation services specifically targeting low- income persons. Program participants who had no means of transportation other than HCEOC vehicles were provided services from the client's home to resource centers and agencies, where their immediate needs were addressed. The transportation of persons to dialysis centers for treatment was especially important and necessary. HCEOC recognized early that in Hawaii County transportation is an essential element of many client service programs. Distances are considerable, infrastructure is poor or non-existent in some areas, vehicle operation is expensive and public transportation is unavailable or inconvenient as to be unusable in rural areas. Thus, HCEOC's transportation has offered a partial solution to the transportation problems of our County. Outcomes — Program services allowed participants to become self-sufficient economically and socially to help them lead healthier more fulfilling lives. Elderly and disabled persons specifically were able to remain in their homes and be independent of others. Parents of Head Start children were allowed to work, while their child attended Head Start classes that prepared them for the regular school. Without HCEOC's transportation participants would become isolated and disassociated from society. Page 2 HCEOC Non -Profit Grant Year -End Report Outputs — A total of 1,338 unduplicated participants were provided transportation services this program year. The number of unduplicated persons served and the number of passenger trips made during the year were as follows: Number of Persons Served Number of Passenger Trips Hawaii Island Adult Care Center St. Francis Dialysis Center Elderly 785 67,222 Disabled 173 24,005 Pre -School 380 34,404 East Hawaii District: Total 1,338 125,631 Coordinating resources to address gaps in services — HCEOC has worked closely with public and private agencies to coordinate and plan schedules, services and the referral of clients. Collaboration with these agencies identified gaps in services and provided for the needs of the target population West Hawaii District: Brantley Center Kona Adult Day Care Center Hawaii Island Adult Care Center St. Francis Dialysis Center Hilo Vocational Rehab Center Kona Hospital PennanentResidetn Care Hawaii County Nutrition Program Department of Health Hawaii County Elderly Activities Rehabilitation of Kona Division Senior Centers Hamakua Health Center Nursing Home Without Walls North Community Hospital Salvation Army Interim Home East Hawaii District: Hawaii Island Adult Care Center Hawaii Veterans Center Hilo Vocational Rehab Center Pahoa Family Health Center Hale O'luea St. Francis Dial is Center Hawaii County Elderly Activities East Hawaii Goodwill Industries Division Senior Centers Hawaii County Nutrition Programs Summary of FY 2005-06 Income AGENCY/ORGANIZATION: PROJECT NAME: Hawaii County Economic Opportunity Council County Transportation Services County of Hawaii $ 145,000 State of Hawaii $ 220,271 Federal Funds $ 286,551 Private Foundations $ United Way Funds $ Admissions $ Donations $ 2,904 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ 4,278 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a.State Medicaid Program $ 26,599 b•Dept. of Mass Transit $ 153,000 c.Hawaii County Council $ 75,000 County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: Hawaii County Economic Opportunity Council PROJECT NAME: County Transportation Services County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2005-06 FY 2005-06 (07/01/05-06/30/06) Actual Expenditures 35,164.00 ,-6,836.00 }v A ROAM t a 6,576.00 t ' ., 5� 11 td3S { M35kk �'�'+9'p di nava' �Rp - s •'tuii in '. it .' ➢:"i : 4 ::C $ 7,507.00 5,042.00 e v axes at' -u �Aqp k[ TOTAL County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2005-06 17. Hawaii Island Adult Care Program: Hilo Adult Day Center r HAWAII ISLAND ADULT CARE, INC. TELEPHONE: (808) 961-3747 FAX: (808) 961-3740 34 Rainbow Drive, Hilo, Hawaii 96720 Reference: Final Report for Non -Profit Grant Funds Dear Mr. Henricks: Enclosed please find the final report for Hawaii Island Adult Care Day Program. Please don't hesitate to contact me if you need more information or have questions regarding the report. Sincerely, y Carolbreira Managing Director ■ Hilo Adult Day Care Center ■ Senior Helpers ■ Caregiver Connection 0 Small Group Homes rr rn August 25, 2005 C c� Mr. John Henricks Hawaii County Council ti 25 Aupuni Street, Room 202 J Hilo, Hawaii 96720 Reference: Final Report for Non -Profit Grant Funds Dear Mr. Henricks: Enclosed please find the final report for Hawaii Island Adult Care Day Program. Please don't hesitate to contact me if you need more information or have questions regarding the report. Sincerely, y Carolbreira Managing Director ■ Hilo Adult Day Care Center ■ Senior Helpers ■ Caregiver Connection 0 Small Group Homes Hawaii Island Adult Care/Day Program The HIAC day program's main goal is to assist clients to improve or maintain their level of self care and their independence, thus enabling each person the right to live for as long as possible in their own environment and keep their dignity and to continue to feel some self worth as part of the community and not feel a burden to their loved ones. Public Benefits Derived HIAC Day Program was awarded $18,000.00 from the County of Hawaii, non-profit grant fund to assist client's to attend the day center. Most clients attend the center under doctors orders due to the following reasons: • Unsafe for clients to stay at home unsupervised due to their medical conditions. • For socialization with other people their own age. • Caregivers needing to work and no one to stay at home to care for client. • For caregivers respite. This is much needed time for caregivers to "re -group or re-energize' to continue their role as caregivers and at the some time making this time a manageable experience. • To prevent premature institutionalization. These funds provided public benefits in both the moral and financial arenas. • The elderly and handicapped individuals were given the opportunity to live in dignity during these less functional years of their lives. • Able to live at home and be cared for by loved ones. • Provide socialization to deter depression and give enjoyment. National surveys done showed that attending a day center gives enjoyment and happiness in their lives. that resulted in less depression, isolation and subsequently fewer health problems. All this showing finically savings, due to less doctor visits, hospitalization or medication, thus showing less burden on the Medicaid system, which affects all of us. Surveys also shows that over 80% of the long-term care patients in Hawaii are funded by Medicaid. As an example of savings: 1 month full time day care services = $ 900.00 **Highest level of care** 1 month private care home = $1,500 - $3,000 1 month long term institution = $3,000 - ? Additional Benefits: Total clients assisted =25 individuals Program Service/Activities #of clients Attend Day Program -Full time with grant assistance 2 Attend Day Program with a cost share & grant assistance 23 Provided services -- frail elderly 10 Provided services -- mentally/physically clients 12 Provided services -- Alzheimers/dementia clients 3 Pt Services and Informotionai Services also provided: Caregiver Support Meetings 1 x a month Caregiver Training 1 x a month Information Distribution thru Home on Wheels 2x a year/at least 150 pamphlets Information Distribution thru Mail outs 1 x a year 400 pamphlets Information Distribution at Resources Fairs, Health 1,200 pamphlets Fairs, Health Care Providers Companies Information thru Media (newspaper, radio & internet) Newspaper weekly in the Sunday paper and for special events Radio Public Forum 2x a year Internet Daily excess "Only about one third (29) of our clients are financially able to pay full cost tuitioi which leaving the other two thirds (55) clients needing some kind of assistance. This grant along with other grants that we receive helps many clients to attend the day program. A heartfelt Mahalo from all our clients and their families who benefited from the grant. Summary of FY 2005-06 Income AGENCY/ORGANIZATION: Hawaii Island Adult Care, Inc. PROJECT NAME: Hilo Adult Day Center County of Hawaii County MINNOW $ 18,000- 8,000-State Stateof Hawaii $ 117,628- 17,628-Federal FederalFunds $ 43,327- 3,327-Private PrivateFoundations $ 135,114- 35,114-United UnitedWay Funds $ 20,750- 0,750-Admissions Admissions $ Donations $ 9,302- ,302-Fundraising Fundraising $ 1,643- ,643-Pay PayPhone $ Vending Machines $ 134- 34-Service/Program Service/ProgramFees $ 37,861- 7,851-Third ThirdParty Reimbursements $ Tuition $ 408,226- 08,226-Client ClientPrivate Fees $ Interest Income $ 1,461- ,461-Others Others(please list) a. PIN grant mngt. fees $ 8,875- ,875 -b bLunch program $ 27,895- 7,895 -c. c,Misc. $ 82- 982- County of Hawaii - Human Services and Economic Development Committee Human Services Grants — FY 2005-2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: Hawaii Island Adult Care, Inc. PROJECT NAME: Hilo Adult Day Center Category:I FY 2005-06 (7/1/05 - 06.30-06) ACTUAL EXPENDITURES Total (Items 1-11)1 $ 18,000 - Nonprofit Grants - FY 2005-06 18. Hawaii Island AIDS Foundation - East Hawaii Program: HIV Case Management Services Kailua-Kona Office Hawaii Island HIV / AIDS Foundation Hilo Office 75-240 Nani Kailua Drive. Suite 5 16-204 Mcickahiwa PI., Suite I Kailua-Kona. Hawaii 96740 755-240 Nani Kailua Drive, Suite 55 Kea`au. Hawaii 96749 Phone: 808-331-8177Kailua-Kona, Hawal`I 967411 Phone: 808-982-8800 Fax:808-3_11-0762 Fax: 808-982-8802 August 28, 2006 Jon Henricks Attn: Year End Report Hawaii County Council 25 Aupuni Street Hilo, HI 96720 Re: Final Report Fiscal Year 2005/2006 Multi -Disciplinary HIV Case Management Dear Mr. Henricks: Enclosed please find our Summary of Grant Expenditures, Summary of Income and Narrative detailing the use of County funds for the just ended fiscal year. If you have any questions, please feel free to contact me. Sincerely, Email: hihaf@hihaf.org Wcbsite: http://www.hihaLorg NARRATIVE REPORT - FINAL FISCAL YEAR 2005/2006 HAWAII ISLAND HIV/AIDS FOUNDATION Our application for funding from the County of Hawaii centered on providing in depth multi -disciplinary HIV case management in our Hilo Office. The major goal was for every client to have access to high quality medical care, substance misuse treatment, mental health counseling, oral health, medication, food, or transportation support. The program initiated with a review of our 96 clients commencing July 1, 2005. Over the next 30 days all individuals participated in development or update of their care plan. A determination was made that 26 clients needed assistance with medication support, 4 needing mental health counseling and 30 needing dental care. Additionally, due to the loss of one treating physician, 16 individuals were without a primary care doctor. Over the next 60 days referrals were made and financial resources allocated to meet the needs expressed during that fust 30 day assessment. Thereafter, case management responded to a myriad of needs presented by clients throughout the contract period. In all 4,268 units of service were provided to 93 of our original 96 clients. They included everything from regular to advanced medical care, dental care, eye examinations and glasses, housing assistance, crisis interventions, hospital visits, food provisions, school supplies and clothing for minor children, transportation assistance, and on-going one on one and group counseling. In addition, we provided these same services to 34 new clients during this same contract period for a total of 130 clients receiving services from July 1, 2005 to June 30, 2006. One other component of this program was a review of transmission risk factors for our clients. The only one who can transmit HIV is a person with HIV therefore it is very important that as a part of multi -disciplinary case management program that a component dealing with HIV transmission be an integral part. Each client did a self- assessment of their knowledge and ability to have a complete relationship, including having sex safely without the risk of transmission. Most clients were in committed relationships and were experienced enough to eliminate the risk of infecting their partners. However, we found that some partners resisted the use of condoms and so we had multiple counseling sessions with them and their partners and for some a group session to find ways of dealing with condom use over a long period of time. For those individuals not involved in long term relationships, each developed a transmission prevention plan ,which included how to make good choices when compromised (i.e. when drinking), how to negotiate safe sex with a new partner, and various other tools to help individuals keep themselves and their partners safe. One area of focus was that even though a person has HIV, they can be re -infected by a different strain and develop even more significant health problems. This was an eye opener for many as they were under the impression that once they had HIV they couldn't get it again. We also stressed that with a compromised immune system other sexually transmitted diseases such as syphilis can be more readily acquired by those with HIV. To date, each person we worked with, a total of 120 has indicated total compliance with their transmission prevention plan. This would include 100% use of condoms in every sexual encounter. It is hard to determine whether this is an accurate figure, however, the incidence rate on the island of Hawaii has dropped from 15% to 13% in the last few years which would indicated, hopefully, that our prevention programs are working. The benefit to the citizens of the County of Hawaii are many. The largest being no new infections being reported by transmission from these clients and further that we have had only 3 hospitalizations during the past year. Two resulted in death by way of cancer and heart attack. We consider this a very successful program. It has been on- going for many years and keeps getting better and better. Our greatest challenge is that more and more multi -diagnosed individuals (i.e., those with HIV and either diabetes, cancer, drug addiction, mental health problems, homelessness, etc) are now accessing our program. They come to us, very ill, with no assets, no insurance, homeless, with little or no family support. Because of the limited resources on the Big Island these individuals present a great challenge. We are working more creatively to assist these individuals into good health and promoting transmission prevention to this marginalized group. We would like to take this opportunity to thank the County of Hawaii for its continued support of our programs. People can and do make a difference. You have made it possible for us to make a difference in our community. Summary of FY 2005-06 Income AGENCY/ORGANIZATION: Hawaii Island HIV/AIDS Foundation PROJECT NAME: Multi—Disciplinary HIV Case Management County of Hawaii $ 10,000 State of Hawaii $ 170,808 Federal Funds 8 52,230 + 5,000 Private Foundations $ 20,000 United Way Funds $ 5,000 Admissions $ Donations $ Fundraising $ 29,500 Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. i b. $ c. $ mmmmi County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2006-2006 Summary of FY 2005-06 Grant Expenditures AGENCYIORGANIZATION: Hawaii Island HIV/AIDS Foundation - Hilo Office PROJECT NAME: Multi -Disciplinary HIV Case Management Budget Category TOTAL (Items 1-11) County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- FY2005-06 FY2005-06 (07ro1ro5-06nero6) ACTUAL EXPENDITURES $ 6638.41 $ 2600.00 38.75 9.73 $ S 19. Hawaii Island AIDS Foundation - West Hawaii Program: Transmission Prevention for HIV+ Women 'Kailua-Kona Office Hawaii Island HIV /AIDS Foundation 75-240 Nani Kailua Drice, Suite 5 Kailua-Kona, Hawaii 96740 75-240 Nanl Kailua Drive, Suite 55 Phone: 8ol-331-7177 Fax sos-�� L -o762 Kailua-Kona Hawaii 96740 : August 28, 2006 Jon Henricks Attn: Year End Report Hawaii County Council 25 Aupuni Street Hilo, HI 96720 Re: Final Report Fiscal Year 2005/2006 Transmission Prevention for HIV+ Women in West Hawaii County Dear Mr. Henricks: Hilo Office 16-204 Melekahiwa PL, Suite I Kea'au, Hawaii 96749 Phone: 808-982-8800 Pax: 909-982-8802 Enclosed please find our Summary of Grant Expenditures, Summary of Income and Narrative detailing the use of County funds for the just ended fiscal year. If you have any questions, please feel free to contact me. Sincerely, ISLAN. /gk Enclosures DN Email: hihaf@hihaf.org Website: http://www.hihaLorg NARRATIVE REPORT - FINAL FISCAL YEAR 2005/2006 WEST HAWAII AIDS FOUNDATION Our application for funding from the County of Hawaii centered on providing in depth transmission prevention education and support to a minimum of 12 HIV+ women in West West Hawaii County. The major goal was to decrease the incidence of HIV transmission within our County. We initiated the program by an in depth review or initiation of a prevention service plan for all 12 women within the first month, which was accomplished. Additionally, 6 more women, during the course of the year, were added as participants for a total of 18 HIV+ women. Three individuals were referred to mental health counseling to assist them in recognizing and treating significant mental health problems that put them at significant risk of transmitting HIV. A monthly support group was initiated and continues. As a result of this program all of the HIV+ women receiving services through this Foundation actively participate in transmission prevention and none of them has transmitted HIV during the contract period. Additionally, we have seen an increase in self-esteem, social interaction, and increased health benefits for these women as a result of the program. They have the tools to live a successful and full life, notwithstanding dealing with HIV on a daily basis. The greatest challenge for most of them was being able to negotiate safe sex (i.e. 100% use of condoms) with their partners. Significantly, the most difficult area was for married women, as their husband's generally were not fearful of being infected and felt that they were somehow diminishing their love for their partner by using condoms. To deal with this issue, we had several individual and some group sessions for these married couples which helped both partners deal with this difficult issue. The benefit to the citizens of the County of Hawaii are many. The largest being no new infections being reported by transmission from these women. A group (4) of these HIV+ women has begun a mentoring program where they speak to groups and at risk individuals about their own experiences, i.e., how they were infected, and what their lives are like now. They have spoken at ATV, Baby Safe and BISAC. Their message is: The challenges of living with HIV and the simply way to prevent it. We feel this is a very successful program and are continuing it in the next fiscal year. We would like to take this opportunity to thank the County of Hawaii for its continued support of our programs. People can and do make a difference. You have made it possible for us to make a difference in our community. Summary of FY 2005-06 Income AGENCY/ORGANIZATION: Hawaii Island HIV/AIDS Foundation - Kona Office PROJECT NAME: Transmission Prevention for HIV+ Women in West Hawaii County County of Hawaii 9 15,000 State of Hawaii 33% for Women $ 15,192 Federal Funds $ Private Foundations Macy's $ 2,000 United Way Funds $ Admissions $ Donations $ 7,000 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ County of Hawaii — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: Hawaii Island HIV/AIDS Foundation - Kona Office PROJECT NAME: Transmission prevention for HIV+ Women in West Hawaii County Budget Category TOTAL (Items 1-11) County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- FY 2005-06 FY2005-06 (07ro1ro5-0630/06) ACTUAL EXPENDITURES $ 7406.68 $ 651.23 $ 605.13 $ 95.50 $ 4483.54 $ 134.16 $ 1314.62 $ 309.14 $ 15,000.00 20. Hawaii Volcano Circus Program: Puna Performing Arts Festival 2005 COMMUNITY ARTS ENRICHMENT & EDUCATION Attn: John Henricks Non Profit Program Hawaii County Council 25 Aupuni Street, Room 202 Hilo, Hi 96720 August W' 2006 FINAL REPORT Puna Performing Arts Festival 2005 Grant Amount $15,000 THE PROJECT What did we do? 0 N R� Our project involved about 300 members from the following organizations Community -Based Organizations: Hawaii's Volcano Circus Leilani Community Association Hawaii Paradise Park Owners Association Nanawale Community Association Seaview Estates Community Association Musasa Marimba Ensemble Yoga Oasis Pahoa Hip Hop Dance Troupe Halau Hula Ka Makani Hali `Ala O Puna Schools: Pahoa High and Int. School Pahoa Elementary School Malamalama Waldorf School Kua O Ka La Charter School Hawaii Academy of Arts & Science Charter School Shady Grove Home School We also received material support from Volcano Town Productions, the UH Hilo Theater Department, Discount Fabric Warehouse, Argus Building Supply, HPM, KTA, Meadow Gold Dairies, Puna Style, Dragon's Eye Ventures, Yoga Oasis, ENJ Construction, Pyramid Sound Productions, Sweetwater Sound, Leilani Foliage, Raisin' Cane, Cost -U -Less, Okeefe & Sons, Hawaiian Natural Water Co., Asia Pacific Flowers and Puna Community Video Ventures. Twenty-one local businesses sponsored our program with donations totaling $695. (see our program for a full listing) R112 Box 4524 Pahoa, Hawaii 96778 808-965-8756 space @hvcircus.org • www.hvcircus.org • www.hawaiianjugglingfestival.com • www.hiccupcircus.com Our accomplishments a. We involved all the above as stakeholders in this project. b. We organized 92 performance arts workshops plus rehearsals and 12 community shows attended by over 3,500 audience members. c. We produced a TV quality DVD that has been broadcast more than 12 times on cable access programs reaching thousands of community members. d. We increased the availability of structured, adult -monitored after-school activities focused on environmental education and performance arts. e. We trained Youth council members to organize activities and to lead future programs f. We created opportunities for children and adults of different neighborhoods to communicate and collaborate in a healthy, educational and fun program g. We developed social networks among many diverse Puna groups h. Our workshops and professional trainers enhanced the skills of our participants in a variety of performance arts i. Now, after three similar projects, we have the momentum for this to become an annual or bi-annual community event. THE PROCESS We experienced the following difficulties and methods of resolve: 1. Shortage of suitable facilities for performance arts workshops and performance activities. — we used whatever spaces we could when we could, we set up many large tents and we virtually built our Theater in a facility that had only a concrete floor and leaky tin roof with NO WALLS AT ALL!. 2. Youth Council proposed by the Pahoa Weed and Seed project did not become active- So we recruited and trained our own community youth members. 3. Some volunteers were unskilled, unreliable and/or needed close supervision — our community coordinator spent a lot of time organizing and recruiting volunteers and we carefully attempted to find them the task for which they were best suited. 4. The project itself involved such a huge time and energy commitment that many participants had no time to attend the social gatherings — we spent a great deal of time communicating by phone and e-mail where people were unable to attend meetings. S. It is hard to measure the impact of our message over a short term — we know that new connections have been established and will follow up on suggested future collaborations between individuals and community groups. 6. We raised $15,000 in funding from the US Forest Service which necessitated us producing a 5 minutes professional TV quality documentary to accompany our DVD of our show. This involved us entering new partnerships in our community and developing new skills. OUR STORY The results of our project are best noted by watching the full length DVD (98mins) and reading the program notes. (2 copies of each included) FINANCIAL STATEMENT INCOME Hawaii County tourist product enrichment Hawaii County Research and Development Hawaii County — Non Profit Grant Friends of Hawaii Charities Hawaii Community Foundation National Endowment for the Arts US FOREST Kaulunani Forestry Project Ticket Sales Donations (private and business) Inkind Contributions Total Income EXPENSES Administrative Personnel Workshop Personnel Performance Personnel Publicity Facility Rentals Transportation Equipment Purchases and rentals Administrative overhead Total Expenses Budget 22,500 12,622 31,530 4,750 5,800 2,320 9,100 7,800 96,422 10,000 2,000 15,000 5,000 16,000 20,000 15,000 4,728 2,372 16,330 94,430 Actual 18,745 9,432 23,869 4,256 5,200 3,729 18,782 10,417 ri= Summary of FY 2005-06 Income AGENCYIORGANIZATION: 14AWAth Vo LGA No QQ-wS PROJECT NAME. ? k.) N -t,. County of Hawaii — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-2006 County of Hawaii $ 90, 000 State of Hawaii $ - Federal Funds $ 35, 0 C>10 Private Foundations $ Z I0 01D United Way Funds $ Admissions $ 4 - Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. 4ts K $ b. $ C. $ County of Hawaii — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION 1 Avg�tl S �IoL cAc�o L IZwS PROJECT NAME: ?JNA P( R-FQiz-;— kNG AR=C' ( Budget Category TOTAL (Items 1-11) County of Hawaii - Human Services and Economic Development Committee Neapro6t Groats - FY 2005-06 F S.Pk L 12o <>S FY 2005-06 (ovoiio5-owoio6) ACTUAL EXPENDITURES i! $ 1 , DOa $ 2) OO O $ �, 000 500 $3, 500 S $2,vov $ 15,oDo 21. Hui Okinawa Program: Children's Cultural Day Camp HUI OKINAWA CULTURAL DAY CAMP JUNE 12-16.2006 PUBLIC BENEFITS DERIVED Hui Okinawa received a $3,000 Non -Profit Grant from the County of Hawaii to provide us resources to promote, preserve, and perpetuate Okinawan culture for children, ages 8 to 13 years old. We are also committed to fostering the appreciation of Plantation Days activities in the form of food, games, crafts, and other activities at this Camp. This was our fifth Okinawan Cultural Day Camp held in Hilo at the Honpa Hongwanji Hilo Betsuin's YBA and Sangha Halls. Our Camp ran a full five days from 9:00 a.m. to 2:30 p.m. We also had a Wednesday night activity with a plantation bento prepared by our staff and many competitive and fun activities such as "Jan Ken Po", Clothes Pin Drop, and a "Hanafuda" contest. On Friday, we invited family and friends and showcased the children's newly acquired talents. There was " Eisa" dancing with their shoyu bucket "Odaiko" drums, Taiko drumming, Okinawan singing, Karate exhibition and "Uchina Bingo". We also shared homemade icecream (which the children made) and "Anda Dog" with our guests. It was a remarkable day. We enrolled 48 children but two dropped out, one due to illness and the other due to an unexpected conflict in schedule. This number was equal to last year but greater than the first three years. We had three children from Oahu, one from Kona, and the rest from Hilo proper as well as Keaau and Kurtistown. There were 27 first year students and 19 returnees, some for the 4`h year. We operated with a Staff of 78 volunteers, many of whom are retired citizens. We also enlisted 8 junior leaders ages 12 to 15 who were at one time, enrolled in our program. These youth leaders were an important part of our intergenerational team. They developed leadership skills as well as contributed skills in areas such as taiko drumming, carpentry, games, and crafts. Our program objectives are threefold. They include: 1. Introducing children ages 8 to 13 to various aspects of Okinawan culture and arts. 2. Introduce "Plantation Days" values and activities which may otherwise be lost. 3. Build an intergenerational fellowship between the children, youth leaders, and volunteers in their sixties, seventies, and eighties. Our grant goals were to provide tuition waivers to two needy students; to provide materials and supplies for the many cultural projects undertaken, and to provide resource instructors from the outer islands to train our students and/or staff. We were able to meet all three of these goals. We were able to provide four students with tuition waivers based mainly on financial need. One family enrolled three children and that family received one of our tuition waivers. That same family was on our wait list last summer. Fabrics to make drum sashes and Okinawan vests and sashes, Oriental paper for arts and crafts, oriental foods such as "Kubu" and "Miso", and dowels to make "bachi sticks' for the drums were all covered by the grant. Resource persons from Oahu were scarce this year due to conflict of Children's Cultural Camps on Maui, Kauai, and Oahu. Our "Bisa" Sensei was one of our local teachers who received her certificate to teach from a Sensei who flew in from Oahu just before our Camp. We were fortunate to have Grant funds to make this happen. An evaluation of the program by the children showed these results. 1. 92% of the children said that they agree or strongly agree that they have developed a greater understanding of the Okinawan culture. 2. 84% of the children said that their knowledge of Plantation Days activities has improved. 3. 88% of the children found the information at Camp "Good to Excellent." Twelve of nineteen activities evaluated were rated excellent by 60% or more of the children. Okinawan cooking, Taiko, and Plantation days games and fishing were ranked as the top four BEST activities. Comments from the children were: FUN! MADE NEW FRIENDS, TOO SHORT! LEADERS WERE THE BEST! WANT TO COME BACK! PLEASE ADD SWIMMING! GOOD PROGRAM! LEARNED A LOT! PLEASE MAKE IT A TWO-WEEK CAMP! All the children learned many new Okinawan words such as Hai Sai! (Hello) and Ippe Nihe Debiru (Thank you very much!) Twelve students volunteered to show their skills in upcoming Hui Okinawa events which include an Autumn Festival on October 14, 2006 where the public is invited and the annual Hui Okinawa Bonen Kai where the elders of the club are honored. This will happen on November 5, 2006. We have students who have asked to save a space for them for "Warabi Ashibi", 2007. We also have 12 students signed up to assist as Junior Leaders for the 2007 Summer Cultural Day Camp. One of these students wrote a letter saying "I can't wait to be a junior leader next year". She just turned 13 and completed her second year at our camp. Thank you very much Dr. Fred Holschuh and the County Council for allowing us to continue our work in fostering an appreciation for the Okinawan Culture and perpetuating Plantation Days activities. fZu(�y MUeku�w PP OV rc m �i j Yc cta� Nul 0 kt vvu2L Summary of FY 2005-06 Income AGENCY/ORGANIZATION: W- L) l Q PROJECT NAME: A v sem..;- �e�..-i-.,"" •^1'-v�a��' c, �1y `g��.� M.v,�F•5%� County of Hawaii r State of HawaiiPrivate Federal Funds Foundations Way Funds Fundralsing Vending Machines Service/ProgramUnited Thi. Party Reimbursements Client Private Fees Interest Incomee Others . -. - L'Lafa2�LC-�.u�d[�a.....�..'1uwi�'i�-:-..Jv.i� • "`d e}a'!rx �.,*d �5 County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-2006 22. Ka Hale O Na Keiki Program: Families -at -Risk Project KA HALE O NA KEIKI PRESCHOOL A private, non profit preschool serving the families of the Hamakua Coast 45-3668 Honoka'a-Waipi'o Road, Honoka'a, Hawai'i 9672�� (808)775-9870 A August 22, 2006 COUNTY OF HAWAII PROJECT NARRATIVE FAMILIES -AT -RISK PROJECT 2005-2006 ^, The Families -At -Risk Project serves to support children and families of the Hamakua coast in non- educational endeavors, which are as important as the scholastic education of the child. Its central feature is continuing to provide a safe, stimulating, and caring environment for children, ages 24 months to 6 years, daily, throughout the year, between the hours of 2:30 pm and 5:30 pm. Scholarship/tuition assistance is provided, and may include tuition fee reduction, an extended grace period in which to pay fees, or both, allowing families stress 4ree assurance that their employment can continue while their children have quality care and education. This frees young parents to work at their jobs, allows the unemployed to seek work, and pursue training and educational opportunities, particularly working parents transitioning from welfare assistance. It also unburdens siblings, older relatives, and others untrained in early childhood education of the responsibility of providing care to young children. The goals of our Families -At -Risk Project are to provide low-income children with quality care that improves their health, safety, learning, development, self-confidence and self-esteem, as well as family stability; and to provide low-income parents with quality child care to allow them to work full- time towards economic self-sufficiency and to better support & assist their children's education. These families are likely to be cut off from the mainstream community because of poverty, racism, unemployment, and/or the inability to timely access community and human services. They are therefore at risk of being unable to take care of their basic needs and those of their nuclear family. Support of our Families -At -Risk Project is crucial for the survival of our school, as well as the survival of the families that need and use our services. It is imperative that we remain open at least 10 hours per day, and operate year round; otherwise working parents would have no where to send their young children for a quality education and care while gone from the home. Most preschools are not open more than eight hours per day because a second qualified staff is required; and such a service is just not economically feasible. However, with literally no other full- time preschool available in our isolated area, parents would have no where to place their child, except perhaps in front of a neighbor's TV set, if Ka Hale O Na Keiki's Families -At -Risk Project was not available. Our community, previously a sugar plantation town, has always treasured education. For most of us, an education represented the way to a better life than our hardworking parents experienced. Our understanding of what constitutes a "good education", however, has evolved over the years, since we were in school, to include the major importance of a developmentally appropriate, quality education for our children ages 2-5. Today we know that these formative years are critically important to a child's social adjustment and long-term educational success. If our community is going to survive the closing of an agriculturally -based economy we must provide ALL our families with an affordable, quality preschool program. Because of our Families -at -Risk Project, 25 low-income children have been given the skills and tools needed to begin a successful life, a successful life they otherwise would not have had. Instead of continuing a downwards -cycle of drug abuse and teenage pregnancy, statistically these -2- 25 children will instead succeed in school and avoid these damaging occurrences of society. But it's not just these 25 children who benefited from our program, but the parents and families also benefited, so the total directly served by the Families -A -Risk program was actually 98 individuals, The parents and families of these 25 children have been subjected to less stress, knowing that their children are safe and well -cared for, thus helping to prevent the immediate situations of child abuse and neglect that stress can create. The Hamakua Coast is a very special and unique area, with wonderful qualities, yet dramatic problems. Ka Hale 0 Na Keiki is not "just another preschool", but a community organization that serves and meets multiple needs for the people of the entire area. The Hawaii County support of our Families -At -Risk Project is critical to this program's survival, to enable these services to continue to meet the needs of our community. Our past budgets have taken funds away from our Day Program in order to help support the critical Families -At -Risk afternoon program, putting our entire operation at risk. Even with the small amount of support received from the County, the general public benefited greatly by our Families -at -Risk Project during the period July, 2005 — June, 2006, as "study atter study has shown the benefits of a quality preschool experience. Children who attend preschool enter kindergarten ready to learn. They later have better test scores in reading and math. And, they are less likely to be involved in crime as adults and less likely to become pregnant as teenagers". (Honolulu Advertiser, 12/19/01). Everyone, it seems, recognizes the dire need for quality early childhood education for all of Hawaii's children, and they know the astounding, positive effects a quality early childhood education has on the overall development of young children. However, such recognition is a waste if everyone is not willing to do their part to insure that early childhood educational centers are made available to all. Crime rates, drug -abuse rates, and teen -pregnancy rates do NOT have to continue to rise; not, that is, if preventative measures are taken now, and are continued. That is what our Families -at -Risk Project is doing for our community, and the general public at large: we are keeping low-income children in a safe and stimulating, quality educational environment, in order to turn -around this downward cycle. We're helping to break that damaging cycle, 25 children at a time, 98 individuals at a time, but the County's continued financial help is crucial. Operating such a program is costly, since we are in operation for more than 8 hours and thus a second qualified teaching staff must be maintained. We hope that the County will acknowledge the importance of investing money in prevention and increase their financial commitment in the future. Ka Hale 0 Na Keiki Inc. is a 501(c)(3) ran -profit organeation. All contributions are tax-deductible. Summary of FY 2005-06 Income AGENCY/ORGANIZATION: CC_ f4Z 10 O YdL- e t PROJECT NAME: PQw�P-S -ts - Kis� 'Pe o 1< J County of Hawaii $ -3000 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition-4fl1rno $ �y DOO Client Private Fees $ Interest Income $ Others (please list) a. rR n C, B r a's A- r $/ o b. Er GQS fA' $noo I ao D 0 County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2006-2006 Summary of FY 2005-06 Grant Expenditures AGENCYIORGANVATION: PROJECT NAME: Budget Category -e C — fYT — TOTAL (Items 1 -ii) County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- FY 2005-06 a. FY2005-06 (07/01/05-0&30/06) ACTUAL EXPENDITURES $ $ $ S :3000 23. Kona Adult Day Center Program: Adult Day Care KONA ADULT DAY CENTER P.O. BOX 1360 KFAT.AKFKUA, HI 96750 (808) 322-7977 August 17, 2006 Annual Report } G� Narrative "`, T ---- N Agency Mission Statement -n "Our mission is to provide health, social and recreational programs and activities that enable impaired adults to experience feelings of belonging, friendship, acceptance, accomplishment and independence in a caring and secure social environment:"' �- Program Description Adult day care is viewed as a promising long-term care option because it provides regular and reliable respite to informal caregivers, while it fosters their continued participation in the workforce. Persons eligible for Kona Adult Day Services are those adults 18 years and above, but particularly those 60 years and older, having either a physical or a cognitive disability requiring supportive care. These are persons with Alzheimer's disease, dementia or other related memory disorder, those with physical disabilities such as stroke, Parkinson's disease, and multiple sclerosis and those who are socially isolated. Day care provides a less restrictive setting and a more cost effective program than other types of care, such as home nursing or institutionalization. Public Benefits Derived 1) For Individuals a. Client is able to associate with a place and a group corresponding to his/her sense of identity. b. Client's maximum level of independence is assessed and maintained through the individual program planning. c. Mentally and physically impaired adults are maintained at their highest level of functioning, thus preventing or delaying further deterioration. d. Health monitoring as well as protective and supportive care for the frail and disabled adults are included in care planning and services. e. The participant's knowledge of and access to elderly services available in the community. "We extend the quality of life for your family" Narrative August 17, 2006 Page 2 f. Premature or inappropriate institutionalization in a nursing home or hospital is prevented. g. Socializing, peer interaction and continued relationship with the community is ensured. h. Isolation and prejudice often associated with frail and disabled adults is reduced. 2) For Families and Other Caregivers a. Families that desire to keep elderly members in the home are given relief from full-time care of an impaired adult. b. Family members are enabled to continue productive careers instead of being homebound with an elderly, disabled spouse, parent or other family member. c. Families and other caregivers are assured that elders dependent upon them are being cared for appropriately during the day. 3) For the Community a. An integral component of the community service network and of the long- term care continuum is made available to the West Hawaii community. b. The medical community and other resources statewide are provided a liaison in the geriatrics, especially Alzheimer's disease and other related disorders. 4) Program Highlights a. Maintain 90% of participants at home for a minimum of six months with adult services. b. Maintain or improve socialization/infraction skills of participants by 90%. c. Maintain or improve hygiene/self-care of participants by 90%. d. Survey satisfaction of caregivers. e. Have intergenerational interaction activities. Summary of FY 2005-06 Income AGENCY/ORGANIZATION: KONA ADULT DAY CENTER, INC. PROJECT NAME: ADULT DAY CARE County of Hawaii $ 15,000.00 State of Hawaii $ 79, 564.64 Federal Funds $ Private Foundations $ 33, 21 8.00 United Way Funds $ 15,000.00 Admissions $ 640.00 Donations $ 34, 905.37 Fundraising $ 21 , 388.50 Pay Phone $ Vending Machines $ Service/Program Fees $ 27, 265.00 Third Party Reimbursements $ 10,559.87 Tuition $ 109,943.34 Client Private Fees $ Interest Income $ 1 , 361 .26 Others (please list) ayaii County Office of cling $ 2,501.66 b•Medical Supplies $ 11.54 °'Unrealized Gain $ 772.22 County of Hawa'i'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-2006 014 24. Kona Literacy Council Program: Kailua Learning Center FINAL REPORT rn Kona Literacy Council The public benefit derived from the funding received from the Hawaii County, y Grant (FY 2005-06) was the continuation of the free literacy programs provided by the volunteer tutors of the Kona Literacy Council at the Kailua Learning Center. The $1,500. we received from the County assisted us in maintaining our objective of keeping the center open so that we could continue to help break the illiteracy cycle in our community. . The Kailua Learning Center is located on the ground floor of the Kailua Village Condominiums on Kuakini Highway. It has its own restroom and parking is available on site. We continued to write grants, solicit donations and participate in fund raising projects. We have applied to various state and federal agencies and corporations in our community. Generous private donations from our tutors and friends of the Kona Literacy Council have provided most of the funds. The Kona Literacy Council meets the critical mission of the program by keeping open the Kailua Learning Center in order to continue to improve the basic skills of adults, including the foreign born, by offering free one-on-one and small group tutoring in reading, writing, spelling, math, English as a Second Language, citizenship, key boarding and computer literacy. The Kona Literacy Council continues to meet its goals and objectives to: A. Continue renting space at the Kailua Village Condominiums to use as a learning center and administrative office. B. Continue volunteer staffing of the Kailua Learning Center from 10:00 am to 3:00 pm, Monday through Friday and Saturday 10:00 am to 2:00 pm. C. Expand programs to reach more non -reading adults and meet anticipated goals of new readers. D. Expand lending library to include videos and read along tapes. E. Acquire more basic skills software. F. Acquire basic office supplies; i.e. toner and paper for copier machine, brochures, stamps, etc. G. Increase collaboration between existing agencies. Description of the program and services and how they benfit the adults in West Hawaii. The Kona Literacy Council: 1) Continues to provide free one-to-one, small group and computer-assisted literacy services at the Kailua Learning Center to any adult who wants to improve their basic reading, writing, computation and computer literacy skills. 2) Registers, scheduals, matches learner with tutor, and prepares programs for new students for the year. 3) Continues recruiting and training new tutors. 4) Continues networking with community agencies to provide free literacy assistance to their clients, i.e. Department of Human Services, Department of Labor & Industrial Relations, Kona Community School for Adults, various Vocational Rehabilitation Programs, Bridgehouse, Alternatiaves to Violence, court ordered participants, Family Support Services of West Hawaii, Head Start, Hawaii Community College and the public libraries. 5) Offers pre-employment skills, helps in filling out application forms, resume writing and interview skills to enable our learners to get and hold jobs. 6) Improves family literacy services. 7) Helps foreign born learners with their communication skills and assists them in passing their citizenship test. 8) Empowers adults to become contributing members of our community by ensuring that everyone increases their literacy skills and becomes lifelong learners. 9) Publishes a quarterly newsletter. 10) Continues writing grants, pursuing fund raising functions, and seeking donations, to keep open the doors of the Kailua Learning Center. 11) Holds general membership and public meetings quarterly. Since opening in Sept.,1992, over 568 adults have been tutored one to one. This past year we have helped over 26 students improve their basic skills including 13 new students. The specific objectives of the volunteer tutors of the Kona Literacy Council are to help adult students: 1. raise their reading levels from 0 through 12; 2. increase computation skills from arithmetic through Algebra and Geometry; 3. develop communication, reading and writing skills of the ESL students; 4. prepare adults for the GED exam; the Competency Based High School Diploma program; driver's license test; and U.S. Citizen test. Some other personal goals of the students included: helping their children with their reading and homework; filing out job applications and other forms; learning to type and read the Bible. Most of the 568 students who have studied with the volunteer tutors have made remarkable progress in their basic skills and self esteem thereby improving their lives and becoming better family members, workers and community members. The dedicated 9 volunteers of the Kona Literacy donated over 1,500 hours last year. We are constantly recruiting new tutors and office staff and offer tutor training to keep up with the demand for good volunteer tutors. Some of our volunteers are snowbirds, leave the Island or obtain full time employment, leaving us with vacancies to fill. We recruit new tutors by newspaper articles and word of mouth. Tutors need to successfully complete a tutor training course and are requested to make a commitment of at least one hour per week. Office help must make a commitment of at least one two- hour shift per week. Most of our volunteer tutors have had previous teaching experience and all our dedicated volunteer tutors and office staff desire to improve their community by giving the gift of literacy. Summary of FY 20005-06 Income AGENCY/ORGANIZATION: ke,hA fl�Ll�_f PROJECT NAME: County of Hawaii $ Q0 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ /00 Fundraising $ p J Pay Phone $ 0 Vending Machines $ D Service/Program Fees $ p Third Party Reimbursements $ p p Tuition $ 0 Client Private Fees $ Q D Interest Income $ v8 Others (please list) e,,niae4te/enC $ /v'/z b.ues a 3� C. $ County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANI PROJECT NAME: Budget CategoryI FY 2005-06 (07ro1105-06130/06) ACTUAL EXPENDITURES $ /N $ 00 $ a0 $ $ 380 $ %do s $ J $ ®b TOTAL (Items 1-11) JI $ 41 , w County of Hawaii - Human Services and Economic Development Committee Nonprofit Gnats— FY 2005-06 25. Kuikahi Mediation Center Program: Mediation Services 614 KILAUEA AVE., SUITE 4, HILO, HAWAII 96720 808-935-7844, Fax 961-9727 kuikahi_mediation@hawaiiantel.net Program Year 2005 Final Report from Ku°ikahi Mediation Center The Center's contribution to the community continues to grow via its capacity to serve the community with quality mediation services. A new Executive Director, Dr. Libby Pulelehua Oshiyama was identified, and put into training during the month of December. A member of the Steering Committee personally funded that expense. The Steering Committee made a final decision to separate from the YMCA, and to apply for a non-profit status, which was granted on December 22, 2005. The new corporation, Ku'ikahi Mediation Center, Inc. opened its doors on January 3, 2006. We are ready to spread our wings and raise funds to support our growth. As a good start the Center moved into new offices down stairs, which provide a more professional arrangement, and an additional mediation conference room that is ADA appropriate. This past year we provided direct conciliation and mediation services to 610 individuals in 313 cases. Of the 186 cases we conciliated and mediated, we had an amazing 72% rate of achieving a written agreement between the parties. The courts were very pleased! And so are most of the participants. These numbers do not include other individuals who may benefit from agreements reached in the mediation process, e.g. children in divorce cases, or neighbors and extended family in other cases. Then there are the many public and non- profit services that have been assisted by Ku'ikahi helping to bring peace to our East hawai'I Community in a positive, long lasting manner. Sixty-five percent (65%) of the individuals served were below or near the poverty income line (see attachment 3). Client satisfaction reported at 80.1%, with 82.5% would refer our services. The Center maintains a pool of 33 trained volunteer mediators, who continue to up grade their skills by refresher courses, monthly updates, and ongoing participation in mediations. With the County grant we pilot tested a new position called a Mediator Monitor who specifically focused on developing the capacities of the mediation corp, selecting the right mediators to serve a specific mediation, and to schedule and manage the mediations. The position was very effective in expediting mediations, and also preparing participants for the mediation process. We are deeply appreciative of the County's on-going support. This is doubly true when we learned that our new independent status might cause the County to be unable to continue the grant for this year. Fortunately the County and the YMCA were able to facilitate a smooth transition of funds to maintain our services. We are inspired to move forward and to make a greater difference in the East Hawai'i Community. "Imua kakou"—we will persevere! We have a strong team, including staff, Board of Directors, volunteer mediators, and other supporters that are focused on our expeditiously meeting the goal ur missl}d Sorel �� i. Ur iAzQ 1� i�Gc gust 29, 2006 Mediation Center is a private -non profit corporation funded in part by the Hawaii Judiciary, other community funding sources, and individual donations. Q s O m N 10 IJ O O CA _C ol cz < -3 0 o n n cr m aVD _ r � M > 3 s 5 - :. Z N r C - O { Z > v s NN _ N- J C C x A N C O W -' ^' x W N tJ s -- W U C C O A �] A W C O W -- - N to N w ✓� z to N C O IJ w C C IJ . ti y � � x z > s :n to n A w w o C -- - 0 0 C O O C O- to A C -bn �s> > _ s ^zLr w C, Ili c,w � Cc—o CC J J N C W J W - J N- - �7 „^� N > J. Z z° A G1 O O A O N O N x to — 'V C z Q s O m N 10 IJ O O CA I1. Case Tti pe Cues Openl ♦ - civil, small Maim, Auto Accident 11 Business 19 Civil Rights I Condominium 0 Consumer;l�lerchant 36 Domestic 4DI Education/Special Education 1 Family g Friend 2 Job Related 2 Juvenile I Landlord/Tenant �2 Neighbor l0 Real Estate 1 TRO 75 Other ♦ 4 TOTAL 22821 Annual Activity Report - Page 2 282 TOTAL CASES OPENED. T FROM PAGE I (check) III. Reasons For Closed, No Mediation By Referral Source revised 8/9/06 Referral Source Caves Closed. No Mediation P I Chose Not to Mediate P_ Chose Not to Mediate PUP2 No Contact (Ph. or Ltr.) PI/P2 Unavailable for Follow-up Not Appropriate (e.g., abuse) Other Attornev 9 1 2 3 2 1 0 Circuit Court 1 0 0 1 0 0 0 District Court 40 7 10 3 9 11 0 Family Court 6 0 4 0 2 0 0 DOE 0 0 0 0 0 0 0 HCRC 0 0 0 0 0 0 0 Police 0 0 0 0 0 0 0 Prosecutor 1 0 1 0 0 0 0 Public Defender 0 0 0 0 0 0 0 RICO 0 0 0 0 0 0 0 Family/Friend 3 1 2 0 0 0 0 Self 16 3 6 4 2 1 0 Social Svc. Agency 2 0 0 0 2 0 0 Other: Prior Client 5 1 1 2 0 1 TOTAL 83 13 26 L l7 14 doo 83, CASES CLOSED. NO MEDIATION, k FROM PAGE t (check) N Summary of FY 2005-06 Income AGENCY/ORGANIZATION: Ku'ikahi Mediation Center, Inc. PROJECT NAME: Ku'ikahi Mediation Center fkWiwE`o0URC C -S FUNDS "RECEIVED: I -'K'200546 (July t, 2005 -Jum 9U, 2008) County of Hawaii $5,000 State of Hawaii $51,051 Federal Funds $00 Private Foundations $4000 United Way Funds $00 Admissions $00 Donations $1255 Fundraising $00 Pay Phone $00 Vending Machines $00 SennceiPF0gram Fees $6035.00 Third Party Reimbursements $00 Tuition $00 Client Prorate Fees $00 Interest Income $00 Others (please list) a. $ h. $ C. $ IbIAL REVFNUFS: $60,141.00 County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2005-2006 Summary of FY 2005-06 Program Expenditures AGENCY/ORGANIZATION: _Ku'ikahi Mediation Center, Inc. PROJECT NAME: _Ku'ikahi mediation, Center, Inc. I Budget Category I FY 2005-06 (07/01/05-06/30/06) I ACTIIAI GYDGNOITIi➢GC $ 5000.00 $ $ $ $ TOTAL (Items 1-11) II $ 5000.00 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants— FY2005-06 26. Laupahoehoe Train Museum Program: LTM Sustainability and Outreach Laupahoehoe Train Museum `A Trip Backln Time OFFICERS LISA BARTON President KENT WARSHAUER Vice -President JUDI STEINMAN Secretary DOUG CONNORS Treasurer DIRECTORS Ian Birnie Neil Erickson Stan Heggland George Martin Roger Sheets Rep. Dwight Takamine Laupahoehoe Train Museum P. O. Box 358 Laupahoehoe, HI 96764 Phone: 808-962-6300 Fax: 808-962-6957 E-mail: laupaboehoetrainmuseum@yahoo.com Website: www.thetraimnuseum.com i7 July 25, 2006 0 John Henricks Legislative Auditors Office 25 Aupuni St. Rm. 202 Hilo HI 96720 RE: Final Report, for 2005-2006, (not for profit Grant Funds) County Appropriation Grant. Dear John, Enclosed please find the final report for the Laupahoehoe Train Museums Sustainability and Outreach program. Thank you for the opportunity this grant has provided to the museum and our community. If you have any question regarding this report or our program please call me at the museum, 962-6300, or on my cell, 936-9532. Sincerely, (: a arton our purpose Ls to preserve provkote awd protect the hLstortc, okLtkraL, edkcatwvwL, soctaL avid eco"mLc Lwterests of the North KLo sisal H0lMR eka dtstrtct white ht0hU0htLw9 the htstori of rattroadtwg ow the LsLawd of l-tawatt. Laupahoehoe Train Museum Sustainability and Outreach Final Report 2005-06 County Appropriations Grant The Laupahoehoe Train Museum asked for $75,000 in grant funds from the county to provide funds to assists us in creating a more sustainable organization. From this grant $60,000 was to be used for labor cost to hire two part time docents, one part time curator, one part time facilities manager and one part time bookkeeper. The museum received $35,000 and has adjusted the expectations of these funds accordingly. Three goals have been met by this project: 1) These funds were used to allow the museum to hire employees, fulfilling one of our earliest goals of providing economic benefit to local residents in terms of employment. $15,330 were used for personnel salaries, $1,556 for professional services and $3,300 for contract services. Five local residents were provided employment with this grant last year. Two were hired as part- time docents during summer break serving times opposites our volunteers. For them this was a unique work experience, teaming island heritage and working directly with visitors as ambassadors to Hawaii Island. We also have a part-time curator and bookkeeper hired to do tasks otherwise completed by volunteers in the past. We have a maintenance individual keeping our grounds and have hired a college student to translate some of our displays to Japanese for our visitors from Japan. We used grant funds to employ an accountant as well. These employees have helped the museum to maintain consistent hours of operation as to not overextending our volunteer work force. Hiring local residents as docents has allowed volunteers additional time to work on special projects, such as membership renewal and recruitment, newsletter writing, new displays, and our new train room. The benefit of hiring these individuals has been the assistance in managing our daily tasks better, one of which is the increase of $2,760 to $6,970 in our membership fees, maintaining consistent hours of operation, the constant care and maintenance of the museum's yard. We also feel these funds have served to enhance each individual's economic future. 2) Funds from this grant were also used to provide new displays. Two new permanent displays and one professional travel display were added to the museums collection. The photos for our new displays were 120 new images selected and purchased from the Hawaii State Archives and Bishop Museum on Oahu. The two permanent rotating displays hold approximately 40 images each. Many of the remaining images are substitute photos for older displays. The new fabric to cover old displays and new photos have been mounted and labeled, and are on display in the museum. The benefit of these new displays is to help connect the history of the islands plantations with the islands many railroads, and the impact of the tsunami on the railroad. These photos work to help our volunteers and employees tell a more complete story. The new travel display purchased is used to take the museum on the road. This display is a professional way to project our image as we visit groups that can't afford travel costs to the museum. For the educator it is very portable and lightweight and as a bonus it serves as an alternative marketing tool. The museum is represented attractively in a concise manner. $2,745 were used for new displays and $265 for travel to Oahu for research and to obtain new photos for the museum 3) Funds from this grant were used to assist us in creatively marketing our unique stop. Marketing the museum has been our greatest challenge. Our advertising dollars are stretched to the limit for maximum exposure. Our wish is to creatively market the museum and attract more local visitors while keeping adverting cost to a minimum Funds from this grant of $7399 were used for marketing. Part of our marketing efforts included updating brochures and rack cards, which we will distribute to various local businesses. This will serve to get the word out to people who stop at other businesses on the coast. In turn, we will share other business information with our visitors to enhance their stay on the island. In an effort to inform and attract more local visitors our newsletters have been distributed from Paauilo to Hakalau. For the past eight years we only covered the North Hilo district. Printing & postage cost for newsletters, brochures and rack card used $4,404 of these grant funds. Another alternative and creative way to market our area and the museum is with an interpretive sign that has been designed for a scenic area near the museum where many visitors stop. We are working with State Department of Transportation and received the permitting to install a sign that will serve as an information piece for visitors and a reference marker to the museum This sign was not fimded by the grant but is another example of us trying to market our area creatively. Outcomes: As this is the first year of County grant funds just how improved we are may be hard to say. Some of the easy to record outcomes are shown below. Increases in our donations and membership are positive. Our tours were great this year and we were able to participate in events outside the museum using our traveling displays, which always highlights the museum to a new audience. As for visitor count we hope the efforts of our marketing will show up better results in the coming year. A survey has been designed to determine the impact of advertising methods as seen by our visitors. This will serve as an assessment of effective advertising. Outcomes 20042005 2005-2006 Increase Visitor Count 6000 6800 800 Membership 39 70 31 Membership Fees $2,760 $6,970 $4,210 Donations $10,561 $15,159 $4,592 Newsletter via P.O Box) distribution 800 1500 700 Traveling Displays 2 3 1 Tours 30 140 10 Events outside the Museum 14 16 12 We will not be receiving anticipated federal funds from IMLS in 2006, which would have provided for docent and staff training, educational programs inside and outside the museum We will reapply for next years IMLS funding. All other grant -funding sources are finished in this fiscal year. These County Grant funds have really helped the museum help itself. Mahalo! Summary of FY 2005-06 Income AGENCY/ORGANIZATION:( PROJECT NAME: 47-/1-/4--,4c LOyTi2�,4c if County of Hawaii $ State of Hawaii $ 8 I i Federal Funds $ Private Foundations \(, $ l c ©Q United Way Funds $ Admissions $ Donations $ O� — Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) b. $ L)9,/O.co C. $ County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: [--r-te -/ioeAc�e-7;;L14 /1"?vse PROJECT NAME: County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants— FY 2005-06 27. Mental Health Kokua Program: Residential Rehabilitation Services TO FROM: a.&IN Constance Kiriu Legislative Auditor Hawaii Cc Joanne L. Executive August 22, MENTAL IMICIIHE, X•1M SUBJECT: County of Hawaii Award Mental Health Kokua Program services, Report for FY 2005-06 Grant funding at $20,000 was received in FY 06. Following is our year-end program benefit and services report. Public Benefit Grant funds were applied to operating costs of our transitional rehabilitation facilities in Hilo (PATCH Place) and Kona (Hale Alanoe) that specifically serves persons who have serious mental illness, and who would be at risk of homelessness, incarceration, or hospitalization if transitional community residences were not available. The public benefit is the availability of a cost effective humane resource for this population in Hawaii County. 2. Application of County Grant funds in achieving mission The actual bed day cost per client in FY 06 to live and receive rehabilitation services at our two rehabilitation facilities was $82 a day. The grant in effect provided 244 bed days for clients in placement. Comparative bed day costs in a psychiatric hospital are estimated at $600 to $800 a day. The mission of the program was achieved through a combination of State, United Way, and County grant support. Meeting Goals and Objectives Grant funding enabled us to continue operating our facilities, and serve 40 persons at PATCH Place and 24 persons at Hale Alanoe. By year-end, 65% transitioned to more independent living in the community. All clients showed improvement in daily living skills. A non-profit organization 1221 Kapiolani Boulevard, Suite 345 Honolulu, Hawaii 96814 Telephone: (808) 737-2523 Fax: (808) 734-1208 4. Clients Served Mental Health Kokua provides services through the following residential projects in Hawaii: PATCH Place - A transitional residential program in Hilo Hale Alanoe - A transitional residential program in Kona In FY 06, at PATCH Place, we served 40 persons, including 20 men and 20 women. Sixty percent (60%) of PATCH Place clients are between 28 to 57 years old, 75% were diagnosed with schizophrenic disorders, and 23% with depression and/or bi-polar disorders. Of persons completing placement, 66% moved to more independent living in the community. In FY 06, at Hale Alanoe, we served 24 persons, including 14 men and 10 women. Sixty- four percent (64%) of Hale Alanoe clients are between 28 to 57 years old, 38% were diagnosed with schizophrenic disorders, and 54% with depression and/or bi-polar disorders. Of persons completing placement, 64% moved to more independent living in the community. 5. Other Funding Sources See Summary of FY05-06 Income (Attachment 1) 6. Expenditures Supported by County of Hawaii Grant Funds See Summary of FY05-06 Grant Expenditures (Attachment 2) cc: Gary Michell, M.S. Hawaii Island Services Director Summary of FY 2005-06 Income AGENCY/ORGANIZATION: Mental Health Kokua PROJECT NAME: Residential Rehabilitation Services �*i SOURCES FTJi�fDS RE;IV1Z�Y2005-0 6 b5°� e30, 2006):. . County of Hawaii $20,000 State of Hawaii $697,826 Federal Funds Private Foundations United Way Funds $23,358 Admissions Donations Fundraising Pay Phone Vending Machine Service/Program Fees $94,327 Third Party Reimbursements $15,662 Tuition Client Private Fees Interest Income Others (please list) a. Equipment Sold b. C. P'hA I'QTAU.R1 DUES „: County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-2006 [ATTACHMENT 2 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: Mental Health Kokua PROJECT NAME: Residential Rehabilitation Services III Budget CategoryIII FY 2005-06 (07/01/05-06/30/06) III ACTUAL EXPENDITURES $16,260 $2,063 $1,677 TOTAL (Items 1-11) 111 $20,000 County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2005-06 28. N. Kohala Community Resource Center Program: Kohala Community Athletic Association NORTH KOHALA COMMUNITY R.ESOUKCE CENTER- Providing ENTERProviding Local Support & Fiscal Sponsorship for Community Improvement Projects in North Kohala 55-514 Hawi Road — P. O. Box 2, Hawi, Hawaii 96719 Phone: 808 889-5523 — Fax: 808 889-5527 ~ E-mail: nkcrc@wave.bicv.net DIRECTORS —ciinstme Kicnarason Gino Amar, Treasurer August 3, 2006 ti m Assistant Administrator,_, Jon Henricks Kohala Hospital County of Hawaii County Council L Jessica Brown Legislative Auditor's Office Kohala High School Teacher 25 Aupuni Street, Room 208 Hilo, HI 96720 Joe Carvalho, —` Retired Bank officer _,= Subject: Kohala Community Athletic Association County Couneii 55,000 Grant for David Gomes Fiscal Year 2005-2006 Final Report co Luthier & Musician Dear Jon, Bob Martin, President Small Business Consultant Attached are the Summary of FY 2005-06 Income and Grant Expenditures forms Faye Mitchell for the Kohala Community Athletic Association (KCAA) program along with their Vice President, Secretary profit and loss statement for the same period. Counselor, Personal Historian This grant supported KCAA in purchasing much-needed uniforms for its Nani Svendsen program. This thirty year old volunteer driven program for our youth is a Business Owner foundation for building self-esteem, learning sportsmanship, and imparts a sense of accomplishment for its participants in North Kohala. KCAA offers a healthy and Christine Thomas -Pollock rewarding alternative to other less -wholesome influences in our society and Personal Assistant community. F1d1 Wooer RN, Spiritual Counselor, Due to a change in leadership in 2006, KCAA was not able to apply for a 2006-07 North Hawaii Hospice County of Hawaii grant. Now that the new Board has been elected, there is new energy and enthusiasm for developing and improving the existing programs. The HONORARY DIRECTORS program will not falter during this year and fundraising is underway to maintain the program until additional funds are secured in 2007. An application to the ran, Bowman County of Hawaii Healing Our Island Grant program is pending at this time. Consultant/Educator Dennis Matsuda, On behalf of our Board of Directors, the volunteer organizers of the Association, DistriaSupavwr, and the over 300 volunteers and parents who participated in this program, as Parks er Recreation well as the youngsters who enjoyed and benefited by it, we want to thank the County Council for this grant. It has been a big help to us this past year. Desiree Yamamoto Broker, Royal PadficMortgage Sincereell, EXECUTIVE DIRECTOR - � ;7/1 / Christine Richardson —ciinstme Kicnarason RN, North Hawaii Hospice, Executive Director Kohala Hospital Enclosures: EXECUTIVE ASSISTANT Summary of FY 2005-06 Income Juanita Rivera Summary of FY 2005-06 Grant Expenditures KCAA Profit and Loss August 2005 July 2006 AUG -03-2006 THU 01:47 PH KOHALA CULTURAL CENTER FAX N0, 8845004 P. 01 IM PN Kohala Community Athletic Association 66i06A6 Profit & Loss Aso" a" AwW ZOOS Jtdy ZOOS wv,>6..1.re9 0fWMFV hWW"WEMPwno �M 950.00 2,211.11 On ft 6.000A0 IADWba* n 3,220A0 ToN0 91.0110 11.411.11 RONa Cowipm m 440.00 Ddkwyiwom 13.45 t34mlrr 1,210.00 EgYf~Pwd� 1,393.6/ E4 Rw" 197.50 Fw 1,020.00 OlReofupon 307.31 pv o 111 A0 CorAmm"m 196.26 Frau 436.65 ram 6621 unwoon 4,546.60 Tam Mqm" o 9,660.66 Not onwwy 9looaw 1,660.46 NMtwonw 1,666,16 vers Popo 1 Summary of FY 2005-06 Income AGENCY/ORGANIZATION: vrrfv 6-'}* le"- - PROJECT NAME: k aQa ��YLriNtiiu A ij �%%L%LGj G �Sbpcta lZUj7 County of Hawaii r / I Private Foundations Fundralsing Vending Machines Third Party Reimbursements County of Hawaii — Human Services and Economic Development Committee Nonprofit Grants — FY 20W2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: A/6t'/; PROJECT NAME: e- alh'Ah e- R Ifec64 a kip /n wYt.t I Budget Category I FY 2005-06 (owovos-www) ACTUAL EXPENDITURES s - X50- cry S S s s s County of Hawaii - Human Services wW Eoonanic Development Conunrm NoaproSt Gnats- FY 200506 29. Office of Social Ministry Program: Care -A -Van Outreach Care -A -Van, Outreach Program for the Homeless PUBLIC BENEFITS DERIVED (1) Care -A -Van leased an additional four (4) vehicles to alleviate transportation barriers experienced by the target population we serve. This opportunity was made possible through an increase in funding from the State's Housing and Community Development Corporation of Hawaii (HCDCH) and the Department of Human Services (DHS) for Temporary Aid to Needy Families (TANF) assistance. Care -A -Van leased four (4) 2006 Dodge Caravans to expand existing homeless outreach services to increase the number of individuals and families experiencing homelessness served and increase the number of transportation services for individuals and families experiencing homelessness to get to their appointments, including court conditions, substance abuse outpatient treatment, mental health counseling appointments, and search for employment and housing opportunities. (2) Care -A -Van (CAV) completed its second year of implementing the U.S. Department of Housing and Urban Development's (HUD) Supportive Housing Program, Shelter Plus Care. It is the only program of its kind in Hawaii County where participants generally pay up to 30% of their monthly income towards rent while the Office for Social Ministry, Care -A -Van program pays for the remainder of their total rent due to the landlord. This offers as an immediate solution to affordable housing. However, rental units must meet HUD requirements and meet the Fair Market Rate (FMR), which is usually lower than what is available to rent in the private sector. However, Care -A -Van was up for this task. This 5 -year grant is funded by HUD in the amount of $629,160. In Year 2, CAV served forty-eight (48) people off the streets and into twenty-nine (29) rental units, including thirty-eight (38) adults and ten (10) children. Participants must meet eligibility criteria including homelessness and a disability including severe mental illnesses, chronic substance abuse, dual -diagnoses, HIV/AIDS and developmental disabilities. This target group is the most difficult to serve and to secure rental units for due to their behaviors related to their disabilities, poor rental history and credit problems. Of those served, four (4) participants were veterans and twelve (1 2) participants were chronically homeless, meaning these persons were an unaccompanied homeless individual with a disabling condition who has either been continuously homeless for a year or more OR has had at least four (4) episodes of homelessness in the past three (3) years. (3) Care -A -Van made a major shift in operations to implement a national model to address homelessness called "Housing First," where every human being deserves the right to shelter FIRST, and then receive supportive services to maintain their rental unit. The prior perception to working with individuals experiencing homelessness was to ensure that the individual is "housing -ready" BEFORE any housing was offered. Meaning, individuals must get clean and sober, deal with their issues, get better and then "deserve" housing. This is no longer the perception towards addressing homelessness. Care -A -Van created "Tenant Solutions," a marketing tool to cultivate and "serve" landlords and property owners to trust in "Tenant Solutions" services. Housing Specialists offer landlords 24 hour on-call response services for mediation should the landlord seek assistance with their tenant in which we referred. Housing specialists inspect each rental unit to ensure units meeting housing quality standards. Tenants Solutions offer financial assistance should the referred tenant damage the landlord's rental unit beyond the deposit amount. This was a direct solution towards maximizing whatever resources were already available in the community. Care -A -Van took on the challenge to find alternative solutions to cultivate landlords and property owners and looked at other ways to receive "buy -in" from realtors, property managers, and Landlords. Page 1 of 2 Care -A -Van, Outreach Program for the Homeless (4) The drop-in center in West Hawaii was built and donated to the County of Hawaii by Stanford Carr. CAV continues to work closely with the County of Hawaii, Office of Housing and Community Development staff to furnish and open the "Friendly Place." This facility will house the necessary amenities and support services a person experiencing homelessness may need to address their basic needs include food, clothing and support. Care -A -Van is currently coordinating the installation of office equipment and furnishings for the Friendly Place including phone, fax and internet services. Outcome• • Construction of one drop-in facility to serve at individuals and families experiencing homelessness in a single location; and • Partnership created between the County government, housing developer Stanford Carr and the Office for Social Ministry, a faith -based organization. • Create an inviting environment where people experiencing homelessness may then be better equipped to address their barriers. (5) CAV's Representative Payee program assisted 106 consumers with serious mental illnesses with their financial affairs including timely payments to their landlords, utility companies, loan/collector agencies, medical institutions/services, transportation services, and distributes daily, weekly or monthly allowances. • Outcome: Representative Payee Services have contributed to the Consumer's greater psychological well-being, housing stability, and manageability of their mental illness symptoms. (6) Care -A -Van was awarded $91,000 from the Hawaii Community Foundation- Meth Initiative. This grant benefited our community by increasing the number of certified substance abuse counselors that will eventually lead to additional treatment resources. At the time of this writing, Care -A -Van awarded thirty-two (32) professionals and students with financial assistance to achieve their goal in becoming a CSAC in Hawaii. CSAC interns must complete at least 270 hours of educational course work specific to substance abuse in order to become eligible to take the State's written exam on Oahu. This grant provided an opportunity to build capacity in these individuals and the organizations in which they work. Scholarship recipients elected to take coursework with the classes offered by Hawaii Community College, Elizabeth Bush or ADAD- approved courses online. Thus far, five (5) scholarship recipients reported the completion of their educational coursework and plan to take the written exam in December. This grant ends September 30, 2006. (7) Care -A -Van was awarded an additional $50,000.00 in Homeless Outreach services for Grant assistance to: Prevent at -risk homeless persons from becoming homeless; assist homeless persons with housing, food, medical and other types of expenses arising from emergency needs; and to address the long-term stability of the participant. Many families in Hawaii have a difficult time finding and retaining suitable permanent housing. Some families may also need help with their security deposit and first month's rent. Other families have an array of emergency needs that must be addressed in order to remedy their homeless situation. Financial assistance will prevent, avoid, or remedy their situation and its associated dangers. Without assistance, it is likely that some could end up losing their housing, and become homeless. The overall need for this project is to decrease homelessness, increase homeless prevention; increase access to medical care, and increase transportation services for those who are in dire need. Page 2 of 2 Summary of FY 2005-06 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN REVENUE SOURCES FUNDS RECEIVED: FY 2605=08 1, 2005 - Juno 50;1006) County of Hawaii $30,000.00 State of Hawaii $767,717.35 Federal Funds $527,564.92 Private Foundations $5,000.00 United Way Funds $7,500.04 Admissions Donations $3,240.00 Fundraising Pay Phone Vending Machines Service/Program Fees $1,788.00 Third Party Reimbursements Tuition Client Private Fees Interest Income $538.29 Others (please list) a. b. C. d. TOTALREVIMES County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2005-06 Summary of FY 05-06 Grant Expenditures AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE -A -VAN County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2005-06 FY 2004-05 (07/01/04-06/30/05) BUDGET CATEGORY ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported by Countysgrant funds only) $ 21 991.18 2. Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported 'by County grant funds only) $ 4,307.10 3. Payroll Taxes - FICA, SUI; Worker's Compensation, TDI (For -on! loyeossupported by bounty brant }ands only) ;::_ $ 2,391.72 4. Professional Fees • Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - . Office, Program; Consumable; Telephone; Postage &'Freight $ 1,310.00 6. Occupancy- Rent; Utilities; Repairs Maintenance Eq"uipment •= Purchase;'Rentel; Repairs & Maintenance Humad186 rrices=Grants-GY=2661.03. :: $ 8. Insurance - General Liability;; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications/Subscriptions/ Membership^, Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel- Airfare, per Diem;'Auto Rental; Mileage'' Reimbursement $ 11. Other- Tox Screening. Client Assistance; Contract Services: Miscellaneous . $ $ 30,000.00 TOTAL (Items 1 - 11)11 County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2005-06 30. Office of Social Ministry Program: Hawai'i Island Food Bank County of Hawaii Human Services Grant Program Year -End Report FY 2005-2006 Office for Social Ministry — Hawaii Island Food Bank PUBLIC BENEFITS DERIVED The Hawaii Island Food Bank's mission is to end hunger and food insecurity on the Big Island and to educate the public regarding hunger issues. The major initiatives of the Hawaii Island Food Bank this FY were: 1) To expand the food supply and distribution of this food supply to more needy people; and 2) To strengthen the movement to end hunger on the Big Island. (1) The Hawaii Island Food Bank was successful in meeting the first major initiative of expanding and developing the supply of more nutritious foods and our distribution (efforts benefits to the public) through the following outcomes: • Hawaii Island Food Bank (HIFB) distributed 1.7 million pounds of via our 100+ member agencies valued at $2,550,000 (based on $1.50 per pound used by America's Second Harvest for IRS purposes). • HIFB served 27,650 (unduplicated) individuals or 16,000+ households through the network of member agencies with the food collected and distributed. • HIFB responded to an average of 12,000 requests for food per month from the public through the network of member agencies. • HIFB secured 50% more USDA product (nutritious food) and made this food available for distribution to needy people in the community with no charge. • HIFB delivered 190,304 pounds of food to the Oceanview community for distribution in through a network of volunteers since there is no established food pantry in the area. Approximately 300 people receive food weekly through these efforts. • HIFB was awarded a $5,000 West Hawaii Fund grant to help defray the costs of delivering the food to the Oceanview community. • HIFB secured three new food donors this fiscal year expanding the supply of food coming into the food bank. • HIFB distributed 78,608 pounds of food to low income seniors in housing projects through our Senior Brown Bag Program during this fiscal year. We expect to expand the number of housing projects we serve by 20% in FY 2006-2007. • HIFB began receiving USDA product directly and not through the Hawaii Foodbank on Oahu. This allows us to receive more food and secure the administrative fees which were being paid to the Hawaii Foodbank for storage, etc. • HIFB serves as a storage site for HCEOC's USDA products which are distributed quarterly in the community. • HIFB continued to do our part for the environment by salvaging over 2.1 million pounds of food which would otherwise have gone to the county dumpsites. The salvaged food that was not optimum for human consumption was used by pig farmers both in Hilo and Kona who pick up these products a bi-weekly (or more often if necessary). • HIFB distributed 190,000 pounds of locally grown, grade A produce to 1700 low income seniors through the USDA sponsored Senior Fresh Produce program. This imitative is County of Hawaii Human Services Grant Program report 2006 carried out through the partnerships of the Office of Aging, County Nutrition Program and County Coordinated Services for Seniors. (2) The Hawaii Island Food Bank was successful with our second major initiative of strengthening the movement to end hunger (education) on the Big Island (benefits the public) through the following activities: • HIFB made 12 presentations at schools regarding hunger and poverty on the Big Island. • HIFB hosted 5 schools at the warehouses with tours of the facility and mini -educational sessions regarding hunger and how the food bank operates. • HIFB published two press releases were in the local newspapers regarding Hunger Awareness Day on June 3. • HIFB made 4 presentations to businesses in the community regarding hunger and related issues. • HIFB solicited and was awarded a grant from USDA to provide 1800 low income seniors on the Big Island with fresh locally grown, Grade A fruits and vegetables weekly for a period of 15 weeks. The total grant amount is $253,412. The program runs from August 7 to November 17, 2006. The awareness that low income seniors do not have access to fresh fruits and vegetables due to their low incomes continues to be heightened through this program. • HIFB had two major community food drives — Spring and Fall — The community raises the food and money which confirms the awareness that there are hungry people in the community. Awareness is the first step to ending hunger. • HIFB received over 32,000 pounds of food from the National Letter carriers Food Drive in May 2006. Additional Information: In seeing to the future capacity of the HIFB to continue to provide essential service to the poor and disenfranchised on Hawaii Island, and above all to seek an end to the demeaning and devastating condition of hunger in what many consider paradise, the Executive Director recently sought to create the best efficiency for HIFB in administration and in fund development. Although the Hawaii Island Food Bank is invaluable to many agencies and people on the island, it remains constantly in exhaustive activity to raise support with its many events and direct mail efforts simply to make ends meet. Ignacio, in seeking wise counsel and direction prior to embarking on perhaps a face -changing direction for HIFB, visited with the highest authorities in the church administration, including Most Reverend Clarence R. "Larry" Silva, Fifth Bishop of the Diocese of Honolulu. As a result, Ignacio and her fellow leaders on Hawaii Island decided to explore the future of the Hawaii Island Food Bank. A feasibility study was completed the earlier part of this year. Shortly after the results of the feasibility study were reported, Ignacio began the implementation of a new approach to governance and decision-making based on the process of strategic thinking and the monitoring of program outcomes. This approach encouraged the founding of the wholly separate, independent non-profit organization no longer a program of the Office for Social Ministry of the Roman Catholic Church in the State of Hawaii. The transition of the Hawaii Island Food Bank becoming an independent, non -for-profit is scheduled to take place on July 1, 2007. County of Hawaii Human Services Grant Program report 2006 Summary of FY 2005-06 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: HAWAII ISLAND FOOD BANK REVENUE SOURCES FUNDS RECEIVED: FY 206466, (July 1, 2005, -June ,30,2000Y:, County of Hawaii $32,500.00 State of Hawaii $19,419.00 Federal Funds $67,871.31 Private Foundations $23,050.00 United Way Funds $13,000.00 Admissions Donations $122,857.58 Fundraising $252,554.09 Pay Phone Vending Machines Service/Program Fees $112,463.92 Third Party Reimbursements Tuition Client Private Fees Interest Income $411.63 Others (please list) a. Patriots Dinner $5,000.00 b. Return Inc. $2,813.37 c. Recycling $218.47 d. Gain on sale of asset $4,000.00 TOTAL REVENUES X56„159.37.::. County of Hawaii - Legislative Auditor's Office Human services Grants - GY 2005-06 Summary of FY 05-06 Grant Expenditures MINISTRY PROJECT NAME: County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2005-06 FY 2005-06 (07/01/05-06/30/06) BUDGET CATEGORY ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported.by Countygrant:funds only): $ 2. Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 3. Payroll Taxes -- FICA; SUI, Worker's Compensation, TDI; (Ebr emptoyeas supported bytrounty grant 4. Professional Fees Legal; Accounting/Bogkkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies- Office; Program; Consumable;:Telephone; Postage & Freight $ 7,500.00 6. Occupancy- Rent; Utilities; Repairs Maintenance; _ $ 20 000.00 i. Equipment • purchase; Rental; Repairs &Maintenance S. Insurance - General Liabllity'Auto; Fire;" NDOA Board Insurance $ 9. Operations - Printing; Publications/Subscriptions; Membership; Dues; Staff Training; Auto:gasoline Purchase $ 5,000.00 10. Travel- Airfare; per Diem;=Auto',Rgntal;. Mileage: 116lmbursem6nt $ 11. Other- Tox Screening: Client Assistance; Contract Services; Miscellaneous $ $ 32,500.00 TOTAL (Items 1 -11) County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2005-06 31. Office of Social Ministry Program: Mobile Care Health Project Office for Social Ministry MobilevCare Health Project County of Hawaii - Final Report FY 2005-06 PUBLIC BENEFITS DERIVED The MobilevCare Health Project's mission is to address the unmet need for the dental care for the low-income uninsured and underinsured people of the Big Island. This is accomplished through 1) providing Direct Dental Services and Education and 2) working to reach Long -Term Solutions through collaboration. 1) The MobilevCare Health Project (MCHP) was successful in meeting the first goal of providing Direct Dental Services and Education in the following outputs. • The MCHP provided dental services in 237 clinic days, an average of 20/month in the communities of Honokaa, Kapa'au, Kailua, Honaunau, OceanView • The MCHP served patients in 1575 clinic patient encounters, an average of seven patients per day. Fifty- two percent (52%) of these patients required acute care. Sixty-seven percent (67%) of those served were Medicaid recipients and thirty-two (32%) percent were low-income uninsured for dental services • The MCHP provided 4465 Clinic Dental Procedures: Palliative, Restorative and Preventive Services • Eighty-seven (87) residents in long-term care facilities in Honokaa, Kapa'au, and Pahala received dental assessments. • One hundred and two (102) children and adults participated in dental assessments and fluoride treatments in Community Health Fairs • Oral Health Education was provided to one hundred and twenty-six (126) participants in local schools and transitional shelters • The MCHP provided $167,854 in Uncompensated Dental Services. 2) The Mobile Care Health Project was successful in meeting the second goal of working to reach Long Term Solutions through collaboration in the following examples. Hamakua Health Center (HHC) and MobilevCare have revised their Memorandum of Agreement to collaborate in providing dental services in the HHC service center. As agreed, dental services are provided two days each week by MobilevCare providing appointments for continuing care and emergency acute care. HHC provides the monthly utilities, security and mini -van transportation of patients from neighboring rural communities to the clinic. The Medical Director of Hamakua Health Center serves as the Medical Director for the placement of the Automatic External Defibrillators (AED) on each van. HHC acts as the intermediary to qualify dentists under Community Service License (CSL). The CSL requires that dentists serve in Community Health Centers (CHC) or there designees. Under this MOA, Mobile Care is the HHC designated dental provider. This collaboration with HHC will expand to include North Hawaii with the opening of the satellite Community Health Center in Kapa'au. MobilevCare has an informal agreement with the West Hawaii Community Health Center in Kailua Kona that now includes cross -referrals. A formalized, expanded agreement is in process. This will strengthen and develop the dental safety net and will lead to the opening stationary dental clinics in these geographic areas. State funding for Dental Capitol Expansion was secured by a joint proposal of Hamakua Health Center and the MobilevCare Health Project. An award of $100,000 to the Hamakua Health Center will be used to retrofit the MobilevCare van serving in Honokaa. This van, purchased through a 1996 Hawaii County CDBG award to the Office for Social Ministry, has been in service for 9 years. The refurbishment of this mobile unit will include new flooring, 2 dental units (expanding the current 1 chair service to 2 chairs), new vacuum system, automotive and vehicle repairs. These needed improvements will allow for the continued use of this aging van for a few more years. The award will also enable the purchase of a Dental Electronic Records System that will be implemented with Hamakua Health Center as the hub to provide access to all our rural sites. This system will allow for eventual transition of dental service records and billing to Hamakua Health Center and West Hawaii Community Health Center. 1 of 2 Office for Social Ministry MobileIrCare Health Project The Hawaii Island Oral Health Task Force (HIOHTF) meets every other month via Video Conference. Representatives include the DD Council, Ke Anuenue — Area Health Education Council, Community Case Management (the DHS contractor for Dental Services), Keaau Community Health Center — Dental Clinic, Hawaii County Department of Health, Hawaii County Dental Society, Hamakua Community Health Center, and Mobile Care Health Project. This venue has been convened for the past 6 years and brings together advocates and stakeholders in the area of Dental Services for the underserved of Hawaii Island. Accomplishments and current initiative of the HIOHTF include: a) Community Dental Licensure - A major barrier to access to care for dental services was the State Dental License Procedure that did not allow for qualified dentists to serve in Community Heath Clinics unless they qualified through the State Dental Examination. The neighbor island Oral Health advocates working collectively through their local Oral Health Task Force educated the State legislators for 3 years. In 2004-05 Dental Licensure as amended by the State Legislature to provide for a Community Service Dental License that enables dentists currently licensed other states to provide dental services in Community Health Centers and their affiliates. There are currently 8 dentists serving in the state of Hawaii (2 on the island of Hawaii) under this license in Community Health Centers. The success of this legislation is evidenced in the fact that the sunset clause for community license was removed in the legislative session that has just ended. b) The issue of developing access to Dental Services in a hospital setting on the island of Hawaii is the current primary focus. At this time Medicaid eligible patients needing dental services in the hospital must be transported to Oahu. Many of these patients are developmentally disabled. The additional burden of inter -island travel is very difficult not only for the patient but for the accompanying care- giver. North Hawaii Community Hospital in Kamuela has expressed his interest in expanding services at NHCHS to include dental services. Dr. Joan Greco, Hawaii Oral Surgeon, Dr. Melissa Beaudet, Hawaii Pedodontist and Dr. Bonnie Lau, Oahu General Dentist are hospital trained and experienced and will meet with the Task Force via Phone Conference to answer questions and provide information for this initiative. FINANCIALS The operating budget for the MCHP 06-07 is $467,544 The operating budget for the MCHP for FY 05-06 was $404,000 The average cost per Dental Procedure was $90 The average cost per Patient Encounter was $213 The MCHP funding for FY 2005-06 included State of Hawaii, Dept. of Health - Grant in Aid - $100,000 County of Hawaii - $ 20,000 HMSA - $ 50,000 Hawaii Island United Way - $10,000 Hawaii Hotel Industry Grant - $ 5,000 Catholic Women's Guild -$2,000 Thomas J. Long Foundation - $20,000 Humanitas Foundation - $20,000 Catholic Parishes (Big Island) Damien Appeal - $21,782 Memorial Gifts - $7,095 Bank of Hawaii $5,000 G. N. Wilcox Grant - $10,000 Dental fees/Client payments /3rtl party payments total $90,325 The MobiletCare Health Project continues to work on our two -fold mission of providing direct dental services to the uninsured and of systematic change that will provide sustainable dental services for the marginalized population in our local healthcare system. Until such time that the poor have access to Dental Care there is a need for MobilevCare. 2 of 2 Summary of FY 2005-06 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: MOBILE CARE REVENUE SOURCES FUfiIbS'RECEIVED: FY 2005496 Jul 1, 2005 - June 30, 2008 . County of Hawaii $20,000.00 State of Hawaii $194,500.00 Federal Funds Private Foundations $112,000.00 United Way Funds $10,000.00 Admissions Donations $29,254.35 Fundraising Pay Phone Vending Machines Service/Program Fees $22,439.55 Third Party Reimbursements $66,313.95 Tuition Client Private Fees Interest Income $64.06 Others lease list a. Dental Fees $1,500.00 b. Gold Reclamation $7.88 C. d. TOTAL. REVENUES-. �6# .079.79 -:vd :> County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 200506 Summary of FY 05-06 Grant Expenditures AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: MOBILE CARE 1. Personnel - Salaries (For employees supported by. County gPant funds only) $ 2. Employee Benefits Health& Dental Insurance; Other'Beneflts (For employees supported by C"piunty grant fiin ls'only) .. $ 3. Payroll Taxes - FICA, SUI, Worker's. Compensation, TDb' (For employees suppdrieid.by`C,auntygrant #ds only) $ . Professional Fees - Legal; Accounting/Bookkeeping; Audit Pees; Administrative Fees; Other $ S. Supplies - Office; Program; Consumable; Telephone; Postage &°Frefght - .::,; „ ." $ 6 Occupancy- Rent; Utilities; RepairsFiteintenance 7. Equipment - Purchase; Rental; Repplrs & "Maihtenance Humatr So,vices: Grants,-: Gy'2002.03" $ 8. Insurance- General uabillity,Auto;Fire; ND©ABoard Instlrance $ 9. Operations - Printing; Publications/36hscxiptions, Mere bership Dues; Staff Training AutorGasoiine Purchase $ 10. Travel- Airfare; per Dfem,.Au(d-:A' ntaInVi leagis Reimbursement $ 11. Other - Tox Screening':Client Assistance; Contract Services; MisCetlaneous $ TOTAL (Items 1 -11)11 $ County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2003-04 32. The Salvation Army - Family Intervention Services Program: Puna Youth Service Center The Salvation Army Family Intervention Servioes • "TopmvicleyorAhwithskiAsforalmWfi,'fe,mdins611papow,hopeadiisionbyrnrdrad6eirib"dies„ ., Founded in 1865 William Booth August 25, 2006 Ra�R i t7 Jon Henricks John Larsson Genrrd - - ATTN: Year -End Report Hawaii County Council Philip Swyers 25 Street, Au uni S Room 202 p rearlrond cwmmmaer Hilo, HI 96720 David E. Hudson DIWa ndCm ande Dear Mr. Henricks: :Jl Pauline Pavao Enclosed are our Year -End Reports for The Salvation Army -Family Intervention Adrnbdsr Services, recipients of Hawaii Count Non-profit grants covering the period July Roxanne costa 1, 2005 to June 30, 2006. The reports include a brief narrative report, Summary P ^� D,� of FY 2005-06 Income, Attachment 1, and Summary of FY 205-06 Grant ReatdeMdSerneea Eart HawNH(80g)959-5855 Expenditures, Attachment 2 for the following grants: AIa Ka'i N. Opio (Emcgenay SM ) Hoi Melm'ela (GMT H..) FY 2005-06 Grant Award: $38,000 Puna Youth Service Center hdepetdert Living Services WeatN 'i (808)323-8268 FY 2005-06 Grant Award: $32,000 West Hawaii Adolescent N'uhonue Na Opto (Emaemry Shy) Diversion Program Alvin Jitchaku 0."ao"°""� OuneaaM1(8W)9a Please call me at 935-4411 should you require additional information or FartN x'1(80)93599'/9 Ho'okala clarification of the information Contained in the enclosed reports. Youth Service Centae (808) 959-5855 HolomuaEKa Laneltlla Wnla P. Sincerely , Wi tH 'l (80)323-8192 Ho'okda Ho'ola Pono Alvin Jitchaku Program Director Enclosures P.O. Box 5085 • Hilo, Hawai'i 96720-1085 • Tel: (808) 935-4411 • Fax: (808) 933-9810 Visit us at: www.SalvationAmyHawaii.com THE SALVATION ARMY -FAMILY INTERVENTION SERVICES HAWAII COUNTY NON-PROFIT GRANT PUNA PREVENTION PROGRAM FINAL REPORT 7/1/05-6/30/06 Performance Measures: The Salvation Army Family Intervention Services -Youth Service Center Program (TSA-FIS- YSC) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community -Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7-18 and their families, residing in the Puna districts. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience growth. Under the Hawaii County Grant, one full time Youth Development Specialist (YDS) was established. Throughout the year, the Youth Development Specialist provided in school and after-school services (group facilitations, youth retreats, skill -building activities, positive alternative activities, and follow-up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided as follows: In -school Presentations: We worked with Mr. Gardner, Mr. Heidelk, and the ALC class at Pahoa High and Intermediate Schools, providing in -school presentations. We have worked with these teachers before and have a good relationship with them. They have all said that they want us to come back next year. In the presentations we teach the youth the LEAD curriculum (skill - building activities, leadership skills, and ATOD issues. These presentations range from 7 grade to 12 grade. The number of youth that we have been involved in through these presentations over the year is more then 75 youth. Projected YTD Com letion of the L. E.A.D. Team 60 81 Participates in Pos. Alter. Activities 60 90 Participates in Case Mgt. Services 20 20 Participates in Project Family 60 68 Follow up and Monitoring 60 90 The Salvation Army Family Intervention Services -Youth Service Center Program (TSA-FIS- YSC) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community -Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7-18 and their families, residing in the Puna districts. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience growth. Under the Hawaii County Grant, one full time Youth Development Specialist (YDS) was established. Throughout the year, the Youth Development Specialist provided in school and after-school services (group facilitations, youth retreats, skill -building activities, positive alternative activities, and follow-up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided as follows: In -school Presentations: We worked with Mr. Gardner, Mr. Heidelk, and the ALC class at Pahoa High and Intermediate Schools, providing in -school presentations. We have worked with these teachers before and have a good relationship with them. They have all said that they want us to come back next year. In the presentations we teach the youth the LEAD curriculum (skill - building activities, leadership skills, and ATOD issues. These presentations range from 7 grade to 12 grade. The number of youth that we have been involved in through these presentations over the year is more then 75 youth. LEADer's and Little LEADer's Group: These are groups that were meeting regularly during the third and fourth quarters. They would meet once and week and we would teach them the Lead curriculum. The LEADer's group was from 6-8 grades and the Little LEADer's group was 2-5 grades. We picked the kids from the participants of the Boys and Girls club down at the Nanawale Longhouse. Water Awareness; This program is a special program that we nm during the summer break. Each site is allowed to bring down about 12-13 youth to Bay Front to receive first-aid and CPR training as well as learn about the dangers and how to be safe while doing things in the water such as canoe paddling and swimming. The program only happens once a year and is usually with youth that deserve it or need to keep on track. In this program we collaborate with Palekana Kai, a group of lifeguards, American Red Cross, and Kamehameha Canoe Club. Holiday Events: We celebrate the holidays at the Nanawale Longhouse. We have had Halloween, Christmas, and Easter events there. Each event is similar. We invite any youth that have been a part of the program to come out and celebrate with us. This usually leads to a fairly large turn out. At each event we plan several activities and events for the youth to participate in. The holiday events are usually a three-way collaboration between the Nanawale Longhouse association, the Pahoa Boys and Girls Club, and us. At the events the number of our families that come out over the course of last year is about 45-50 families for all three events. Family Days at the Pool: Every couple of months we have a family day at the pool. This activity is when we invite youth and their families to come down to the Pahoa Pool and just have a day of fun and food. This event is usually popular and the families have fun together. At some of the events we have had youth make things for their mothers and fathers or have had family activities, for the family to do together. At all the family days at the pool we have taken Polaroid pictures to give to the families on the spot to take home. End of the Year Bashes: When school ends for our participants we collaborate with the Boys and Girls club and the Nanawale Longhouse to give the youth some kind of fun half-day activity. This activity is to kick off the summer and to fill the time after school on their last day since they usually get out of school on their last day at about 11:30 or 12:00. At some of these events we have had water fun days, where we have water slides, water guns and pools. The youth really have fun at these events since their excited about their summers beginning. Community Collaborations: Linkages with Other Agencies: Referral to Youth Service Centers are currently coordinated through the In-School Services at Keaau Elementary, Middle, and High School, Pahoa Elementary, Intermediate and High Schools, Keonepoko Elementary, and Mountain View Elementary. SA-FIS has also worked cooperatively in coordinating services for youth and families with the following programs: Big Island Substance Abuse Council; Workforce Investment Youth Employment Services; Hawaii County Community Policing Officers; Bay Clinic; Queen Liliuokalani Children's Center; Neighborhood Place of Puna; Boys and Girls Club of the Big Island; Alulike Inc; and Nanawale Community Center. ATTACHMENT? Summary of FY 2005-06 Income AGENCYIORGAN17ATION: The Salvation Army - Family Intervention Services PROJECT NAME: Puna Youth Service Center Canty of HMIN L AUMW's Once Huff= Services Gnmba+Y 2005M ATTACHMENT Summary of FY 2005-06 Grant Expenditures AGENCYIORGANIZATION: The Salvation Anmr - Family Intervention Services PROJECT NAME: Puna Youth Service Center Personnel: Salaries Employee Benefits - Health & Dental Insurance; Other Benefits S. Payroll Taxes - FICA SUI, Worker's Compensation, TDI 1Fw by County Want tunas MW $ 3,423.05 4. Professional Fees - Legal; AccountinglBookeeping; Audit Fees; Administrative Fees; Other $ - 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freiaht: Other $ 3,316.36 - Rent: utilities: Repairs & Maintenance 1 $ 817.95 - Purchase: Rental: Repairs & Maintenance I $ - 8. Insurance - General Liability; Auto; Fire; Board Insurance $ - 9. Operations - Printing; Publications/Subscriptions; Membership Dues: Staff training: Auto Gasoline Purchase $ 408.92 0. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursemem $ 753.97 1. Other - Tox Screening; Client Assistance; Contract Services; I Courtly of Hash-LegWWn Audbes Once Hurmn Sw*n GwMs-" 2005.06 33. The Salvation Army - Family Intervention Services Program: Ho`okala Adolescent Diversion Program THE SALVATION ARMY -FAMILY INTERVENTION SERVICES HAWAII COUNTY NON-PROFIT GRANT WEST HAWAII HO'OKALA ADOLESCENT DIVERSION PROGRAM FINAL REPORT 7-1-05 to 6-30-06 PUBLIC BENEFITS DERIVED "Ho'okala" means to release, pardon, and forgive. Through funds provided by the Hawaii County, the Salvation Army -Family Intervention Services (TSA -FIS) has been able to significantly enhance its Ho'okala Adolescent Diversion Program for the West Hawaii district. This program targets youth who have been arrested and have required police intervention, and helps to prevent them from getting re -involved with the system again. Many of these youths have engaged in high-risk behaviors including alcohol and drug involvement, early sexual behavior, family conflicts and management issues, poor school performances and attendance problems, running away, gangs and violence, and other delinquent behaviors, and they tax valuable time in the juvenile justice, schools, mental health, drug rehabilitation and incarceration systems. Through these funds, our program has been able to develop and continues to develop the capacity to augment our prevention efforts by outreaching and extending to the outlying areas of the West Hawaii region, which clearly lacks the abundance of resources that the more urban districts of this Island do. Our program has been able to place stronger emphasis on services that are critical in helping these youths stay out of trouble, particularly more involvement with family members, developing skills of resilency, and securing necessary service linkages. These funds have helped us reach the following outcome: ♦ 66% of the youth who have come to the attention of our program have not required further police intervention. The West Hawaii Area, which consists of the North and South Kona, North and South Kohala and Kau districts, covers a total of 2231.3 square miles. Prior to award of these funds, our services for West Hawaii had been primarily limited to central Kona. Also prior to these funds, the scope of our services had primarily been focused on police jail -removal and crisis intervention activities. Based on our program evaluations, we had determined that many of these youngsters needed follow-up services to help assure they do not re-enter the systems again. Now with the help of the County, we have been able to and continue to develop our case management, outreach and follow-up services. Our outreach services extends to areas of Hawi, Kapaau, Waimea, Waikaloa, Ocean View Estates, Naalehu, and Pahala while still maintaining the core services to families in central Kona. Our program is now able to counter barriers that effect families from effectively accessing services such as geographical access and service resistance. Over the last year, our program has refined our individualized assessments by using a Risk Focus Matrix that determines risks areas in individual, family, school, and community domains along with identifying problem behaviors related to criminal behavior, drug usage, school drop out, teenage pregnancy/STDs, and violence. For the fiscal year 2005-2006, the program received at total of 68 referrals coming from West Hawaii and all of them have been able to receive case management services. Our case management and follow up services continues to provide families with important information on laws of juvenile justice system along with resources that may be available to help them. Over this past year, we begun stronger collaborations with the community by participating in the Hui Laulima program where different providers from the West Hawaii each share updates of their program services on monthly basis. We still effectively connect many of our youth and families to various other services and community agencies such as the Project Impact which is a program sponsored by the Hawaii County Police that focuses on alcohol awareness. Our program also continues its work with other social service agencies including the Child Welfare Services, DOH, the Family Courts, and the DOE, Big Island Substance Abuse Counsel (BISAC), Alternatives to Violence (ATV), Kapiolani Child Protection Team, Family Support Services of West Hawaii, Youth Advocate program, and various private practitioners. Our program continues to build on its collaboration with Mr. Douglas Bartlet of the Family Support Services of West Hawaii to provide the Parent Project program, which offers parent educational and support sessions for families of West Hawaii. Funds have allowed one of our own staff members to assist with the co -facilitation of these classes. Specific topics that are covered include but are not limited to following: providing love and support, consistency and consequences, improving family disputes, active supervision, dealing with runaways, and drug and alcohol issues. The program also incorporates utilizing other resources from community, which provides additional support and information for families. The families that enter our Ho'okala program are also referred to this program. As the West Hawaii District continues to grow, anticipated social problems will also develop that will impact the youth and families of this community. Therefore, are Agency continues its ongoing progress to develop this program, so that it can meet the ever changing needs of the youth and families of this community. For example, future initiatives include developing mentoring services to help with these youngsters and recruiting emergency foster homes for regions in this area By keeping these youngsters out of the Juvenile Justice system, we not only save manpower and financial resources for our police, but help to save valuable resources from other major public sectors including the courts, treatment, correctional facilities, and school systems. Strengthening the future for these very youngsters also has a public benefit in that one day these very same individuals may help to shape the lives of the community at -large. Finally, on behave of the Salvation Army Family Intervention Services, we would like to extend our appreciation for the County of Hawaii towards its support for youth and families in the community. Program Services and Activities FY 2005-06 Case Management Services 68 Follow -Up Services 53 Alternative Placement Services 26 Outreach Services 42 Social Skill Building Services 42 Referral and Information Services 53 Mike Chung, Program Coordinator The Salvation Army Family Intervention Services Ho'okala Program ATTACHMENT1 Summary of FY 2005-06 Income AGENCY/ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: West Hawaii Adoiscent Diversion Program County of twmn LsyiWW" Audbra Offka HumMt 9avkw Guards -FY 2005-M ATTACHMENT 2 Summary of FY 2006-06 Grant Expenditures AGENCY/ORGANIZATION: The Salvation Arm - Family Intervention Services PROJECT NAME: West Hawaii Adolscent Diversion Program 1. Personnel: Salaries Employee Benefits - Health & Dental Insurance; Other Benefits S. Payroll Taxes - FICA SUI, Workers Compensation, TDI lrbr employees mVported by County grwkt ands aHyl $ 3,642.56 4. Professional Fees - Legal; AccountingBookeeping; Audit Fees; Administrative Fees; Other $ - 5. Supplies - Office; Program; Consumable; Telephone; Postage & U.hs- r h.. Q 2.227.48 - Rent Utilities- Renairs & Maintenance - Purchase: Rental: Repairs & Maintenance I z - 8. Insurance - General Liability; Auto; Fire; Board Insurance to - 9. Operations - Printing; Publications/Subscriptions; Membership Dues: Staff trainina: Auto Gasoline Purchase $ 11086.301 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reirriburserned $ 481.34 11. Other - Tox Screening; Client Assistance; Contract Services; .e:.nns..- 1 $3.200.00 Casty of Hrrrrai-0009M Audbes 0fte Huron SwNoss Grants -FY 2005-06 34. Special Olympics Hawaii Program: East Hawaii Program Special Olympics __ Hannii__ East Hawaii Area P.O. Bar 7265 Hilo, Hawaii 96720 August 25, 2006 Subject: Year-end report for Non -Profit grant funds for 2005-2006 Dear Mr. Henricks: Enclosed are the final reports for Special Olympics Hawaii- East Hawaii area program which is a program of the Special Olympics Hawaii agency. If you have any questions or need additional information, please feel free to contact me at 935-0537. Thank you. Sincerely, �jYl '4' Carey . Uchida Area Director Enclosures P, `! G7 Jon Henricks `" ATTN: Year -End Report Hawai'i County Council 25 Aupuni Street, Room 202 `' Hilo, HI 96720 August 25, 2006 Subject: Year-end report for Non -Profit grant funds for 2005-2006 Dear Mr. Henricks: Enclosed are the final reports for Special Olympics Hawaii- East Hawaii area program which is a program of the Special Olympics Hawaii agency. If you have any questions or need additional information, please feel free to contact me at 935-0537. Thank you. Sincerely, �jYl '4' Carey . Uchida Area Director Enclosures Special Olympics Hawaii — East Hawaii Area Special Olympics Hawaii -East Hawaii Area program received a County of Hawaii grant for $12,000 for the fiscal year 2005-2006. With this grant we were able to fulfill our mission- to provide year-round sports training and athletic competition in a variety of Olympics -type sports for children and adults with intellectual disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in sharing of gifts, skills and friendship with their families, other Special Olympic athletes and the community. Public Benefits Derived: A portion of this grant was used to send 8 coaches to Oahu for sports specific training by qualified trainers such as Mery Lopes, who taught our basketball coaches the proper way to coach athletes in basketball. Athletes then received proper training and coaching techniques from their qualified coaches to help them to excel to the best of their abilities. Y We were able to purchase much needed equipment to ensure that our athletes have safe and proper equipment to train and compete with. With over 138 active athletes participating season after season, equipment will wear down and for safety reasons, we would need to replace them. v This grant enabled our intellectually disabled athletes to travel and compete on Oahu at 3 State competitions throughout the year. Over 270 athletes have traveled to State competitions with funds provided by our area program. The County of Hawaii grant has enabled us to take 41 athletes to state competitions on Oahu during the course of the year. West Hawaii area program athletes, coaches & volunteers traveled to Hilo at Keaau High School in April 2006 for a combined area track & field competition for both East and West Hawaii area programs. There, over 60 athletes competed with assistance from over 100 volunteers from the community. Community groups like the Hilo and Akaka Falls Lyons clubs, labor unions such as AFL-CIO, HSTA & HGEA, Kamehameha School teachers and staff, Keaau High School teachers, staff, Key clubs and sports teams all volunteered their time to make this competition very successful. Competition costs were paid with County of Hawaii grand monies. In October 2005, a joint area bowling competition was held at Hilo Lanes for both the East and West Hawaii area programs. A total of 63 volunteers from the County of Hawaii RSVP program, Junior bowlers and University of Hawaii at Hilo Vulcan Baseball team members all volunteered their time to assist our programs' 65 athletes at this competition. All the bowling fees for this competition were paid with funds obtained from this grant, making the competition possible. We had 139 athletes active in our area program at the end of the year. This is an increase of 11 from the previous year or an increased participation in our area program by 9%. ADDITIONAL PUBLIC BENEFITS: Our program serviced - Number of intellectually disabled athletes 139 ➢ Number of unified partners (non -disabled athletes) participating with a disabled athlete as a team 46 ➢ Number of volunteers who participated at competitions, training and events 394 ➢ Number of coaches who coached our athletes this year 43 ➢ Number of family members who participated 178 With the funding provided from the County of Hawaii grant, our program had the opportunity to increase our softball and basketball teams from 3 last year to 4 this year in both sports. We continue to have 2 soccer teams and 8 traditional or doubles bocce teams, but this grant has allowed us to increase the unified bocce teams from 4 to 6 with the purchase of more equipment for training and competition. This past fiscal year, we have grown with the financial assistance of the County of Hawaii. There are so many more intellectually disabled people that we would like to have join our program and with funds provided by the County of Hawaii will be able to fulfill the needs of the intellectually disabled community members in our program to become physically fit, socially active and become a contributing member of our community. Summary of FY 2005-06 Income AGENCY/ORGANIZATION: PROJECT NAME: County of Hawaii E 1 ^7 / 000 State of Hawaii $ V Federal Funds $ O Private Foundations $ United Way Funds $ Admissions $ Donations $ 7, -7t Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ 'I O Others (please list) a. $ b. $ C. $ County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: � O t M 11'tS 6 I W)V PROJECT NAME: r,),u-rrL1 DtV yy '1D ii5 6I-UAlJQ61— E. -'a II County of Hawaii • Human Services and Economic Development Committee Nonprofit Grants— FY 2005-06 35. Special Olympics Hawai'i Program: West Hawaii Program A Special Olympics Hawaii—West Hawaii – Agency Nage, SOWH General Funding – Program Name Year End Report - -n Thanks to the Hawaii County grant, Special Olympics West Hawaii is able to continue to provide so many opportunities for the special needs individuals In our c community to become productive citizens of our community. We provide them the opportunity to live "normal" lives within the community in which they live`- r Special Olympics conducts local competitions and training, we provide Holiday parties, hold local dances and picnics, and travel together to neighbor islands for competitions where dances and banquets are held. We have many athletes who have never traveled away from Kona until joining Special Olympics. We provide these individuals with a much larger view upon the world. Special Olympics West Hawaii helps more than the Special Olympics athlete, we reach out to the families, teachers, care givers, and communities. In Special Olympics, we are all 'Ohana. We provide an opportunity for parents to share their experiences with other families that desperately need to find encouragement and hope for their disabled child. We provide an opportunity for the care givers and teachers to see their clients active and accepted by their peers, and maybe most importantly, we provide an opportunity for the community of West Hawaii to experience the unique gift of sharing time and experiences with another member of their community, that is usually forgotten through our Volunteer program. Our Athlete Leadership Program helps to train our Special Olympics athletes to become leaders within our organization. This is a project that Special Olympics West Hawaii believes in strongly. We have athletes speaking to the Kona community all the time. It is a wonderful way for the community to get to know our athletes and accept them for who they are! Very unique individuals! In order for Special Olympics West Hawaii to provide this much needed service to the families and their special needs children, there are many expensive needs to be covered. As you know, the cost of the equipment for these athletes to train and compete in their given sport can be quite costly. Additional needs include ground transportation to practices and competition, air transportation to State competitions, uniforms, meals and awards. There are also mandatory training's for coaches and volunteers to attend in order to receive certification to work with Special Olympics athletes. The additional funds from the grant made possible travel to not only Oahu for State Games, but also to Maui and Hilo for Regional Competitions as well. Uniforms and equipment were sorely lacking and we were able to start replacing old uniforms and unsafe equipment as well. Special Olympics Hawaii has been an accredited program of Special Olympics Incorporated since 1968. AGENCY/ORGANI PROJECT NAME: Summary of FY 2005-06 Income County of Hawaii $ b t7 r State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ $ O b G 6 Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ (r D Others (please list) a. $ b. 5c) �1 (6 —6 s saa .acs C. $ L� County of Hawai'i — Human Services and Economic Development Committee Nonprofit Grants — FY 2006.2006 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANI PROJECT NAME: Budget CategoryI FY 2005-06 (o7rotro5-o6noro6) ACTUAL EXPENDITURES ©OV $ 7,60-6 s TOTAL (Items 1-11) II $ DOt� County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- FY 2005.06 36. Turning Point for Families Program: Rural Outreach TURNINGi POINT for families TURNING POINT FOR F INC. A. Box 612 • Hilo, Hawaii 96721.0612 • Phone (808) 935-8229 • Fax (808) 935-2573 August 28, 2006 Mr. William Takaba Finance Director County of Hawaii 25 Aupuni Street Hilo, HI 96720 Attention: Mr. Takaba On behalf of the victims of domestic violence Turning Point for Families, Inc. would like "Thank" the County of Hawaii for its continued support of our agency and its programs. Please find attached the final reports for the West Hawaii Domestic Abuse Shelter, the North Hawaii and Puna batterer intervention groups, and the Rural Outreach program Please feel free to contact me with any questions or request for additional information at 935-8229 ext. 231 7JY sin ComP'S rvice, �a Sego is ro cry Rluba Unlud Way County of Hawaii Annual report for Fiscal Year Ending June 30, 2006 Project Name: Turning Point For Families Inc. Rural Outreach Turning Point for Families, Inc. is appreciative of the continued support provided by the County of Hawaii for the Rural Outreach program. Turning Point for Families will not seek continued funding for outreach services. We will however continue to assist those who are in need of our service but lack the means and way to access our services. The Alternative to Violence staff made several trips to the hospital to assist those in need of and order for protection (TRO). In addition, staff assisted a victim who had no transportation in fleeing her home while her partner was at work. ATV staff waited for the call and then went to pick up the client, her children, and her elderly mother who were all in fear of being injured. Staff transferred her and her family to the West Hawaii Domestic Abuse Shelter where she reported that he was using "Ice". With the support you provided we were able to assist 16 victims and their families. We were able to provide transportation to safe housing, assist those with limited mobility to complete and submit request for temporary restraining orders, and to provide support through the court process. On behalf of the victims of domestic violence we want to thank the county for supporting us in our effort to reach out to those in need who had no one else to help them. We also want to assure you that we will not stop providing these services to those who ask for it. "See attached Financial Report Summary of FY 2005-2006 Income AGENCY/ORGANIZATION: Turning Point for Families. Inc. PROJECT NAME: Rural Outreach a�t�RyeC '<i:4 orSn`A:T.n..Ta%ntrn+.i^;GTn L..S .d..:d:.x. .v.x.:.trv.4?:S..o..:.q::?:%:::?:gi4�p+.o:<^:li,`.:;::'v>�:y;:S:::.::.;.�;� •:i:.Y<:.} n�Gi:Y YY<"w< "ntiw j County of Hawaii $ 2,000 State of Hawaii Federal Funds Private Foundations United Way Funds Admissions Donations Fundraising Pay Phone Vending Machines Service/Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others please list a. b. c. County of Hawai'i-Human Services and Economic Development Committee Nonprofit Grants -FY 2005-2006 Summary of FY 2005-2006 Grant Expenditures AGENCY/ORGANIZATION: Turning Point for Families, Inc. PROJECT NAME: Rural Outreach County of Hawaii -Human Services and Economic Development Committee Nonprofit Grants -FY 2005-2006 Budget Category FY 2005-06 (07/01/05.06130106) ACTUAL EXPENDITURES 1. Personnel: Salaries For employees supported by County grant funds) 2. Employee Benefits - Health & Dental Insurance;Other Benefits For employees supported by County grant funds 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds) 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight 6. Occupancy - Rent; Utilities; Repairs & Maintenance 7. Equipment - Purchase; Rental; Repairs & Maintenance 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement $ 2,000 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous TOTAL (Items 1-11) $ 2,000 County of Hawaii -Human Services and Economic Development Committee Nonprofit Grants -FY 2005-2006 37. Turning Point for Families Program: North Hawaii and Puna Groups County of Hawaii Annual report for Fiscal Year Ending June 30, 2006 Project Name: Turning Point For Families Inc. North Hawaii and Puna -groups Turning Point for Families, Inc. is appreciative of the continued support provided by the County of Hawaii for the North Hawaii and Puna Alternatives to Violence groups. The groups funded by the County of Hawaii (it's only funding source) continues to provide batterer intervention services. The numbers seeking to attend the Puna groups has been overwhelming and requires that we open a second group in Keaau. The North Hawaii group continues to see about the same number of participants, however there are new faces all the time. The drug and alcohol program, which services participants of both groups, continues to see a rise in those in need of drug and alcohol services. Groups are held once a week at each location and group sizes are limited to 25 participants. The participants are required to attend a 28 -week program and are terminated if they fail to attend three consecutive classes or 5 classes total. The goal of the program is to decrease the number and severity of abuse incidences perpetrated against victims. The most significant increase is the number of elderly persons who are being victimized by their adult children and grandchildren. Turning Point for Families will be seeking and increase in funding from the Judiciary in the 2007-2008 contract. It is our sincere hope that an increase will allow us to operate without the need of support from the County of Hawaii. Levels of Services: # of groups provided 104 # provided case management 236 # of referrals provided 262 Percentage of those completing the program is 73% **See attached Financial Report Summary of FY 2005-2006 Income AGENCY/ORGANIZATION: Turning Point for Families, Inc. PROJECT NAME: Alternatives to Violence Program County of Hawai'i-Human Services and Economic Development Committee Nonprofit Grants -FY 2005-2006 Summary of FY 2005-2006 Grant Expenditures AGENCY/ORGANIZATION: Turning Point for Families. Inc. PROJECT NAME: Alternatives to Violence Program County of Hawai'i-Human Services and Economic Development Committee Nonprofit Grants -FY 2005-2006 Budget Category FY 2005-06 (07/01105-06/30/06) ACTUAL EXPENDITURES 1. Personnel: Salaries For employees supported by County grant funds $ 16,679 2. Employee Benefits - Health & Dental Insurance;Other Benefits For employees supported by County grant funds $ 1,932 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds) $ 3,017 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 7,026 6. Occupancy - Rent; Utilities; Repairs & Maintenance 7. Equipment - Purchase; Rental; Repairs & Maintenance 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement $ 1,346 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous TOTAL (Items 1-11) 1 $ 30,000 County of Hawai'i-Human Services and Economic Development Committee Nonprofit Grants -FY 2005-2006 38. Turning Point for Families, Inc. Program: West Hawaii Domestic Abuse Shelter County of Hawaii Annual report for Fiscal Year Ending June 30, 2006 Project Name: Turning Point For Families Inc. West Hawaii Domestic Abuse Shelter Turning Point for Families, Inc. is appreciative of the continued support provided by the County of Hawaii for the West Hawaii Domestic Abuse Shelter. The West Hawaii Domestic Abuse Shelter continues to provide support to the victims of domestic violence residing in the County of Hawaii. The public benefits that the shelter provides includes 24-hour emergency shelter, 24-hour crisis line, transitional housing, emergency food pantry, and basic needs to those who seek our services. The shelter receives referrals from the public, government agencies, and sister agencies. The levels of services are documented on the attached grids. To enhance the emergency shelter services Turning Point for Families received funding from the Office on Violence Against Women to provide transitional housing services. The transitional housing is accessible to victims of domestic violence residing in emergency shelters such as the West Hawaii Domestic Abuse Shelter, Hale Ohana, and the East Hawaii Coalition for the Homeless. The shelter staff with the support of Habitat for Humanity was able to lay much needed floor the in the living and dining room of the main house. In addition, several repairs were completed at the shelter. Turning Point for Families will seek funding in the upcoming year from Hawaii Community Development Corporation of Hawaii in an effort to eliminate its dependence on funding from the County of Hawaii. Specific services provided to victims accessing services: We had a female of Hispanic ancestry who came to our shelter via the local police who had been a victim of a domestic violence dispute. Prior to the officers arriving on the scene her husband left with the children. She was extremely concerned as she reported that her husband was high on "ice" and had not slept for days. The police were unable to do anything to intervene because the father had just as much rights to the children as she did. Staff quickly assisted the victim with filing a temporary restraining order (TRO) on the behalf of her minor children as well as her self. Prior to the incident she had already begun taking the steps to plan her escape from her abusive husband. She was working and saving funds to purchase tickets to return to the mainland months before. The TRO was granted and staff was able to assist the local police in serving her husband. Through the support and efforts of staff the children were reunited with their mother. The children were very hungry and reported that they did not eat for 3 days or take showers. Four days later this family was able to safely leave the island to begin a new life, a violent free life. Two of our families were able to transition into the new transitional housing program. One of the women who entered the transitional housing program stated that she has not had a place of her own to actually call her own space in 17 years. This was a heartfelt moment. She is ever so grateful to have the opportunity to live Domestic Violence free and begin to change the patterns in her life as well as be an example to her two teenage daughters. A female who came to our doorstep late in the evening when all other social service agencies are closed was provided assistance from shelter staff. This client was a war veteran who suffered from Post Traumatic Stress Disorder (PTSD) who came to the islands with the understanding that we had one of the best PTSD clinics in the world. Staff assisted her with making phone calls and looking on the Internet for the correct information. The Case Manager was able to refer her to Kona Veteran's Center and the Office of Social Ministry. The agencies assisted her with financial support to purchase airline tickets to travel to Honolulu where the clinic was located. These are just a couple of examples of services provided to victims of domestic violence and others who are in need coming to the shelter. There are a multitude of such stories some similar and others that are often far worse. Shelter staff, hear stories of broken bones, verbal abuse, sexual abuse, and isolation. These abuses are not limited to the adults, but too often extend to the children. We have no doubt that the "Ice" epidemic has contributed to the increase in the types and severity of abuse victims suffer from. There is no doubt that domestic violence has risen significantly in Hawaii and there seems to be no end in sight. Turning Point for Families is there to assist those in need no matter what the circumstances may be that has brought them to our door. It is the continued support from the community and government agencies that allows us to provide for those in need. On behalf of those who seek our services we thank you. (OUTCOMES) ACHIEVEMENT OF PROPOSED OUTCOMES Proposed This Quarter Cumulative YTD OUTCOMES Annual % % # of Clients % # Achieved Achieved 1. % of single adults moving from 60 53% 10/19 77% 34/44 shelter into a non -abusive situation 2. % of families moving from shelter 75 35% 6/17 60% 25/42 into a non -abusive situation 3. % of outreach service requests 90 100% 3/3 100% 74/74 met 4. % of follow-up service requests 50 35% 9/26 78% 60/77 met S. % of households (single adults 100 100% 37/37 100% 123/123 and families) who have developed a safety plan 6. % of adults who attended 80% or 100% 37/37 91% 109/120 more of adult groups held while 100 they were in the shelter 7. % of adults who had health issues 75 51% 19/37 63% 30/48 addressed 8. % of children who had health issues 90 46% 13/28 57% 20/35 addressed SERVICES Annual Goal Proposed services for contract year. Actual # of Activities Performed (unduplicated) This Quarter Cumulative YTD 1. Number of bed days 3390 2070 4512 2. Number of group service sessions (hours) provided (includes Children's group sessions) 416 92 325 3. Number of group service recipients (includes number of children attending group) 200 39 266 4. Number of individual session (hours) provided 1500 1448 2464 5. Number of adults who received individual services 100 39 148 6. Number of children who received individual sessions 130 21 50 7. Number of outreach hours provided 234 12 177 8. Number of follow-up hours provided 234 10 117 9. Number of hot line call received which involve a crisis 210 44 139 10. Number of trips/transportation provided to victims by staff or by volunteer (if resources permit) 260 62 178 11. Number of volunteers assisting with shelter programs 75 40 64 **See attached Financial Report Summary of FY 2005-2006 Income AGENCY/ORGANIZATION: Turning Point for Families. Inc. PROJECT NAME: West Hawaii Spouse Abuse Shelter n xw� _y�gsa c,Y?.:p :%:YF:Y:N+�G':6:�'.>, n6::'•.:y6:F'i'.::�^."Ead'i:A:::ii':Li!i::::!<%::: :5::1.:�GON•' ov:FYfp�F< .[%::ipG'.'2.:..F. <i:(:>.`:!S�:' `:a'n�%h:.`: County of Hawaii y� $ 22,000 State of Hawaii $ 149,909 Federal Funds $ 123,024 Private Foundations United Way Funds $ 30,000 Admissions Donations $ 2,451 Fundraising Pay Phone Vending Machines Service/Program Fees $ 10,948 Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list a. b. C. Y. County of Hawaii -Human Services and Economic Development Committee Nonprofit Grants -FY 2005-2006 Summary of FY 2005-2006 Grant Expenditures AGENCY/ORGANIZATION: Turning Point for Families. Inc. PROJECT NAME: West Hawaii Spouse Abuse Shelter County of Hawaii -Human Services and Economic Development Committee Nonprofit Grants -FY 2005-2005 Budget Category FY 2005-06 107/01/05-06r30i061 ACTUAL EXPENDITURES 1. Personnel: Salaries For employees supported by County grant funds $ 15,979 2. Employee Benefits - Health & Dental Insurance;Other Benefits (For employees supported by County grant funds) $ 1,241 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds) $ 3,080 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ - 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ - 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 1,659 7. Equipment - Purchase; Rental; Repairs & Maintenance 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $ 41 TOTAL litems 1-111 $ 22,000 County of Hawaii -Human Services and Economic Development Committee Nonprofit Grants -FY 2005-2005 39. West Hawaii Mediation Center Program: Mediation Services West Hawaii Mediation Center Annual Report County of Hawaii FY 2004-2005 Grant Award: $5,000.00 Prepared By: Deborah Chai Prepared On: 7127/06 C c� N WHMC Annual Report — County of Hawaii Mediation Services: West Hawaii Mediation Center provides mediation services to the entire West side of the Island of Hawaii which includes the districts of Hamakua, North & South Kohala, North & South Kona, and Ka'u. These funds received from the County of Hawaii help WHMC to provide high quality mediation services in an affordable and aC4Wssible manner — two very important features given the large geographic area and generally low socio- economic status of West Hawaii. Following is a summary of some of the key data which support the success achieved by WHMC: The cases came from a wide variety of referral sources: 54% Court/Prosecutor Referred 36% Self Referred 10% Other Referred(social service agencies, school, realtors) Our services are provided by two (2) professional staff (Case Manager and Executive Director) and forty-five (45) trained volunteers who are also community members in West Hawaii. WHMC is under the charge of a volunteer Board of Directors with six community members. Mediation Intake Information 2005-2006: New Cases Opened 224 Number of Clients Served 561 Number off sessions held for all cases mediated this fiscal year 144 Percentage of Cases that went to mediation 54% Percentage of mediated cases that reached agreement 55% Volunteer mediators utilized during fiscal year ) 37 Volunteer mediator hours (for all sessions held this fiscal year) 426 Case management hours 1664 Income of clients served: Up to $20,625 39 percent $20,626 to $41,250 33 percent Above $41,250 28 percent Client Satisfaction: 91% were satisfied with process 98% would recommend mediation to others with problems. Trainim Onuortunities: WHMC provided a number of training opportunities to the public, private organizations, and volunteers at the center. The following trainings were offered this year: Special Education Mediation Training Refresher Mediation Training Basic Mediation Training (open to the public) Seminar on Confidentiality in Mediation Facilitation Training (open to the public) Agreement Writing Seminar with David Lacy Facilitation Training Communication Training for Private Organization (staff training) Domestic Mediation Training In addition to training, WHMC speaks at various social forums/community events to educate the public on all our services offered. School Based Protsrams Although funding received from the County doesn't directly support our school based programs, WHMC continues to provide conflict resolution and peer mediation training and mentorship to select schools in West Hawaii. Last year, over 700 students in West Hawaii were serviced utilizing these programs. School that directly benefited from these programs include: Waimea Elementary Waikoloa Elementary Kohala Elementary Honokaa Elementary Parker School Hawaii Preparatory Academy Kona Montessori We sincerely appreciate the County of Hawaii's generous support of our Center and the services that we provide. Mahalo. ttachment 1 Summary of FY 2005-2006 Income Agency Organization: Big Island Mediation. Inc. dba West Hawaii Mediation Center Project Name: Mediation Services REVENUE SOURCES FUNDS RECEIVED: FY 2005-06 (July 1, 2005 - June 30, 2006) County of Hawaii $5000.00 State of Hawaii $47622.00 Federal Funds Private Foundations $7000.00 United Way Funds Admissions Donations $5550.00 Fundraising $8107.71 Pay Phone Vending Machines Service/Program fees $4975.00 Third Party Reimbursements Tuition Client Private Fees $5740.00 Interest Income Others (please list) a. b. C. TOTAL REVENUES $83994.71 ttachment Summary of FY 2004-2005 Grant Expenditures Agency Organization: Big Island Mediation. Inc dba West Hawaii Mediation Center Project Name: Mediation Services Budget Category FY 200405 (7/01/04-6/30/05) ACTUAL EXPENDITURES 1. Personnel: Salaries for employees supported by County Grant funds only) $5000.00 2. Employee Benefits — Health & Dental Insurance: Other Benefits for employees supported by County Grant funds only) $ 3. Payroll Taxes — FICA, SUI, Worker's Compensation, TDI for employees supported by County Grant funds only) $ 4. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies — Office; Program; Consumable; Telephone, Postage & Frei M $ 6. Occupancy — Rent; Utilities; Repairs & Maintenance $ 7. Equipment — Purchase; Rental; Repairs & Maintenance $ 8. Insurance — General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations — Printing; Publications/Subscriptions. Membership Dues; Staff, Auto Gasoline Purchase $ 10. Travel — Airfare, per Diem; Auto Rental; Mileage Reimbursement $ Other — Tox Screening; Client Assitance; Contract Services; Misc $ -11. TOTAL $5000.00 40. YWCA of Hawaii Island Program: Empowering Alternatives eliminating racism empowering women ywca August 25, 2006 Jon Henricks, Legislative Assistant County of Hawai'i 25 Aupuni St.. Room 202 Hilo, Hawai'i 96720 Dear Mr. Henricks; Hawai'i Island 145 Ululani Street Hilo, Hawai'i 96720 T. 808-935-7141 F:808-935-5150 www.ywc*waiiisland.org o,_, N Cr7 3 Jn Enclosed please find two Final Reports from the YWCA of Hawai'i Island for grants received in FY 2005-06 from the Human Services Committee. These are: YWCA Hamakua Youth Center $10,000 YWCA Empowering Alternatives $50,000 The funds were vital in supporting the YWCA to provide services in these two programs, thus enhancing public safety and enriching the lives of Hawai'i residents. We are grateful for the continued funding and the county's confidence in the YWCA's commitment to deliver quality services. Sincerely nthia Albers Executive Director A partner agency of the Hawaii Island United Way Final Report to County of Hawai'i, FY 2006 August 25, 2006 Prepared by: Joan Luzney, EAP Director YWCA of Hawaii Island Empowering Altematives Program Sexual Assault Support Services July 1, 2005 — June 30, 2006 The YWCA of Hawaii Island Empowering Altematives Program (EAP) received $50,000 for the FY 2005-2006 from Hawaii County to augment state funds to assure island wide availability of sexual assault support services to victims and their families. In addition to the funding from Hawai'i County, EAP is supported through state general funds contracted by Department of Health through Sex Abuse Treatment Center (SATC) in Oahu which acts as the master contractor to neighbor island providers. SATC also channels funding from the federal govemment of grants received through the Violence Against Women Act (VAWA). The EAP also received federal Victim of Crime Act (VOCA) funds in FY 2005-06 through the Hawai'i County Office of the Prosecuting Attorney. Finally, the YWCA of Hawaii Island also receives community donations and contributions. PUBLIC BENEFITS DERIVED Public safety is enhanced through the presence of Empowering Alternatives. Services included phone and in person crisis intervention services twenty four hours a day, 365 days a year, island -wide. Callers to the hotline received crisis counseling or face to face contact during a forensic medical examination or support during investigative interviewing in conjunction with law enforcement or the Children' Justice Centers. For children and adults who disclosed sexual assault, follow up information/support assisted crime victims and their support systems cope with symptoms and behaviors that result from sexual abuse as well as begin to regain control in their lives disrupted by the assault. The crisis period is critical, as research indicates the trauma can either be mitigated or exacerbated by the responses to the disclosure, meaning that guidance to victims and their families and/or friends is important in understanding the impact of sexual assault and how healing can be enhanced through their support and other services. In addition to case management and legal system advocacy, EAP offered individual, group and family psychotherapy. Support services offered early following an assault are most likely to reduce the long term consequences that occur when sexual abuse/ assault goes undisclosed or untreated. When a victim is not supported by families, friends and the community or able to access support services, typical effects may include depression, acting out or self destructive behaviors, anxiety, poor school or work performance, addictions, eating disorders, and difficulty in forming healthy relationships as a parent or spouse. The benefits to the public are realized when these common after-effects for the victim and her family are reduced, minimized, or successfully lessened or alleviated. An additional component of the Empowering Alternative Program that is strengthened by Hawai'i County funding is the Community Health Promotion Final Report to County of Hawai'i, FY 2006 Prepared by: Joan Luzney, EAP Director August 25, 2006 Services. Community presentations in schools, business, clubs, sports teams, churches and other groups heighten awareness and safety education for children, adolescents and adults. The public benefit is realized by increasing public awareness on the nature of sexual assault and the appropriate response when one encounters a person who has been sexually assaulted. Emphasis is placed on taking care not to "blame" the victim and to guide them to available support for victims. Presentations are often followed by audience member disclosures, helping to shift outmoded societal attitudes that reinforce victim blaming. Another aspect Community Health Promotion are multiple coordination efforts with other community service providers to link services, strengthen public policy, and maintain public attention to the needs of sexual assault survivors. Such collaborations included East and West Hawaii Child Welfare Services, the East and West Hawaii Children's Justice Centers, the State of Hawaii Coalition Against Sexual Assault, the Hawai'i County Police, the Hawai'i County Prosecutors Office, Big Island Coalition Against Physical and Sexual Assault (BICAPSA), Neighborhood Place of Kona, and other community agencies. PROGRAM PERFORMANCE MEASURES for FY 2005-2006 Empowering Alternatives FY 2005-06 FY 2005-06 Result Estimate Actual Fully trained personnel are available to 300 392 Exceeded assess and respond to callers on the Sexual Assault Crisis phone line. Crisis counseling, legal systems 225 254 Exceeded advocacy, information and referral are Victim Victim provided to each sex assault victim service service undergoing medical -legal examination in contacts contacts East Hawaii and West Hawaii Survivors of sexual assault receive 150 155 Exceeded psychotherapy services and intensive clinical case management from SAVE masters -prepared therapists in East Hawaii or West Hawaii Total number of Crisis Individuals Served n/a 177 n/a School aged students receive sexual 1000 903 Unmet assault prevention and awareness training Professionals receive training in 100 190 Exceeded awareness of the needs of adults and child sexual assault survivors, how to detect and report child sexual abuse or sexual abuse of dependent adults Total # individuals served* n/a 1425 n/a Final Report to County of Hawaii, FY 2006 August 25, 2006 Prepared by: Joan Luzney, EAP Director ATTACHMENT 1 Summary of FY 2005 - 2006 Income AGENCY/ORGANIZATION: YWCA of Hawaii Island Empowering Altematives PROJECT NAME: formerly Sexual Assault Victim Empowerment (SAVE) Program REVENUE SOURCES FUNDS RECEIVED; FY 2005-06 jJuly 1, 2006 — June 30, 2006 County of Hawaii 50,000.00 State of Hawaii 197,057.73 Federal Funds 30,319.21 Private Foundations Hawaii Island United Way Admissions Donations 100.00 Fundraising Pay Phone Vending Machines Service/Program Fees Third Party Reimbursements 15.60 Tuition Client Private Fees Interest Income Others (please list) a. b. C. TOTAL REVENUES $277,492.54 County of Hawai'i — Legislative Auditor's Office Human Services Grants — F1' 20052006 Final Report to County of Hawaii, FY 2006 Prepared by: Joan Luzney, EAP Director August 25, 2006 ATTACHMENT 2 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: YWCA of Hawai'i Island Empowering Alternatives PROJECT NAME: formerly: Sexual Assault Victim Empowerment (SAVE) Program Budget Category FY 2005.06 (07/01/05 - 6/30/06) ACTUAL EXPENDnURES 1. Personnel: Salaries 26,095.02 (For employees supported by County grant funds only) 2. Employee Benefits — Health & Dental Insurance; Other 4,214.45 Benefits (For employees supported by County grant funds only) 3. Payroll Taxes — FICA, SUI, Workers compensation, TDI 3,034.78 (For employees supported by County grant funds only) 4. Professional Fees — Legal; Accounting/Bookkeeping; Audit 9,018.37 Fees; Administrative Fees; Other 5. Supplies — Office; Program; Consumable; Telephone; Postage 2,036.34 Freight 6. Occupancy — Rent; Utilities; Repairs & Maintenance 1,865.30 7. Equipment — Purchase; Rental; Repairs & Maintenance 363.83 8. Insurance — General Liability; Auto; Fire; NDOA Board 304.07 Insurance 9. Operations — Printing; Publications/Subscriptions; Membership 819.96 Dues; Staff Training; Auto Gasoline Purchase 10. Travel — Airfare; per Diem; Auto Rental; Mileage 2,209.34 Reimbursement 11. Other — Toxicology Screening; Client Assistance; Contract 38.54 Services; Miscellaneous TOTAL items 1-11 $50,000.00 County of Hawaii — Legislative Auditor's Office Human Services Grants — FY 2005-2006 41. YWCA of Hawaii Island Program: Hamakua Youth Center Final Report to County of Hawai'i, FY 2006 August 25, 2006 Submitted by: Cynthia Albers, Executive Director YWCA of Hawai') Island Hamakua Youth Center PUBLIC BENEFITS DERIVED (1) YWCA Hamakua Youth Center (HYC) was awarded $10,000 to support the After School Drop in Youth Center which served approximately 180 youth in Honoka'a during the past year. Daily attendance ranged from 15-55 youth daily, averaging 35 intermediate and high school students attending the Monday —Friday programs. Since 1996, the HYC has provided programs at no cost to students, a safe place for teens to gather, socialize, complete homework, access a computer lab, take part in structured or unstructured recreational activities, receive tutoring, and interact with caring and positive adults. Venice Ftacek joined the YWCA as coordinator of the HYC in February, succeeding Fran Tarson, who directed programs in the first part of the year. Public Benefits: Reduce risk factors for youth by providing safe, chaperoned environment, encourage constructive use of leisure time, development of positive social skills, access to technology through online computer lab, opportunity for Youth Leadership training. Program Components a. CHOICES for Girls: Funded primarily by the Hawai'i Island United Way, CHOICES is a girl's only program that focuses on life goals, career options, self esteem, conflict resolution and communications, technology education, domestic violence prevention, drug and alcohol prevention, self defense and nutrition. Hospice grief workshops were also held in response to loss of Gose relations for several girls in the group. In Fall of 2005, 28, eighth grade girls from Honoka'a School took part in a ten week CHOICES program at the HYC. From January- June of 2006, fifteen (15) girls from Honoka'a Intermediate and High School took part in Wednesday evening sessions. Public Benefits: Self- Esteem Building, Women's' Health education, Domestic Violence Prevention, Career Development, Mentoring, Decision Making Skills. b. Computer Lab/Homework Assistance Tutoring: HYC offers six (6) computers with DSL Internet connection and printers, making this technology available to youth who do not have access to home computers. Each is equipped with Microsoft Word, Excel, Photoshop, Movie Maker and many recreational games. Students utilize computers to research homework, access the worldwide web and socialize online, increasing computer literacy. Four students have stepped forward to serve as leaders who help maintain the computer lab, monitor daily sign -in and computer use and provide homework assistance to other students. Public Benefits: Technology Literacy, Job readiness, Skills Training, Relationship building. c. Recreation- Pool & Ping Pong Tournaments: HYC is equipped with a pool table, ping pong table and dozens of board games including chess and checkers. Volunteer recreation specialist, Harold Van Doren, structures tournaments and teaches international rules to students. An average of 15-20 students participates in weekly tournaments and receives mentoring on sportsmanship and cooperation. Public Benefits: Social Cooperation, Sportsmanship, Healthy Choices for recreation, Critical and Strategic Thinking. d. Digital Film Classes/Videography: In Fall 2005 seventeen (17), 8"' grade boys from Honoka'a School took part in a ten week darkroom and digital photography education course. (Samples included). Since March of 2006, Videography classes are conducted weekly by Leo Beltran, a volunteer with professional experience in video production. Interested youth learn digital editing, story boarding, script writing, and film research methods. A student film project titled Positive Choices for Island Youth, delivers that message with a strong voice against drug and alcohol use, highlighting ocean activities as better aftematives for youth in Hawai'i. The video, when Final Report to County of Hawaii, FY 2006 August 25, 2006 Submitted by: Cynthia Albers, Executive Director complete, will serve as marketing and educational tool for the HYC and its youth. Public Benefits: Youth Peer education, Technology Education, Vocational training, leadership training, team building, research methods, community involvement, cooperation, project planning. e. Service teaming: Over thirty (30) students and how approximately twenty (20) adult volunteers took part two Service Learning projects, Adopt a Highway Clean-up and Painting and Renovation at the HYC. The Adopt a Highway Clean-up, was in collaboration with Merimed and included the roadside rubbish pick-up, followed by social time at the HYC. The renovation project gave students an opportunity to learn project planning, teamwork, drywall patching, masking and painting skills, as well as mural design and implementation. The renovation was made possible with donations of funds and supplies from several area businesses. A painting contractor volunteered to oversee the month long renovation project, that resulted in a fresh, new face at the HYC with three rooms painted and two completed youth designed murals. Public Benefits: Vocational Skills in Painting and carpentry, civic pride, youth center ownership, project planning and implementation, community building, leadership training. 1) Community Partnerships: Over 20 businesses and organizations supported the HYC in myriad ways. Among them are: Active Advisory Committee Partnership with North Hawaii Drug Free Coalition, Power of Choice Hamakua, Councilman Fred Holschuh, Honoka'a Parent Teachers Student Association, The Girls Academy, North Hawaii Hospice, Ho'o Mana Ola Lapa'au, Lokahi Drug and Alcohol Treatment Center, Hamakua Business Association, Rotary Club of North Hawaii, Universal Kempo Karate School, Starbucks, Ace Hardware, Recycle Hawaii, North Hawaii Youth Coalition, Five Mountains Hawaii, Merimed's Adopt a Highway, HLP Hamakua Community Foundation, Blane's and local Police and Fireman and other local businesses in North Hamakua Coast. Public Benefits: Volunteerism, Shared responsibility for youth, civic pride, community problem solving. 2) Volunteerism: HYC has increased our volunteer body to twenty active community volunteers that includes several business persons, parents, a recreation specialist, professional film maker, tutoring specialist & mentors. Public Benefits: Civic pride, Multi generational mentoring, positive role models and community responsibility. Other volunteers include youth who participate in special projects the Adopt -a -Highway, Renovation/Painting Project and Youth Leadership as ongoing support of Youth Center operations. To summarize, the youth say that the YWCA Hamakua Youth Center is the place they go to "stay out of trouble". We have built an environment of cooperation, non violence, honoring our differences, as well as a No Cuss Zone". On any given day, youth are playing pool, doing homework, working on the video project, filing and answering phones, helping maintain the center and generally looking out for one another. The feeling at HYC is welcoming, enhanced by the youth leader who greets each student and assists new students in getting to know the center and what's available. Our discipline approach is finn, yet allows for youth to make mistakes, right their wrongs and try again. The Honoka'a youth describe themselves as rugged, and the HYC assures a safe place in a sometimes rough environment. Within this place, that the youth claim and call their own, where the adults clearly care, we have set a foundation for teaming, cooperation and a safe harbor in the teenage years of transition. The YWCA would like to extend our gratitude for the continual support of our efforts to provide services in Honoka a that are responsive to the demands of the community. Mahalo. Final Report to County of Hawai'i, FY 2006 August 25, 2006 Submitted by: Cynthia Albers, Executive Director YWCA of Hawai'i Island YWCA Hamakua Youth Center Performance Measures: FY 2005 - FY 2005 - 2006 2006 Results Proposed Actual Avg. # of youth in attendance daily at 35 35 Met After School Drop-in center Total # of youth served 120 180 Exceeded Annually at After School Drop-in # students completing photography courses in collaboration with Honoka'a High/ 2005-2006 45 32 Unmet Videography Gasses offered at Hamakua Youth Center # r & 8"' grade students receiving This program was suspended Drug prevention curriculum at DOE 145 due to non -award of contract. schools Total # persons involved in a center 200 250 Exceeded based program annually # persons under 18 enrolled in 25 28 Exceeded program for 1 month or more (CHOICES 2005) # persons under 18 enrolled in 15 15 Met program for 3 months or more (CHOICES 2006) # persons over 18 enrolled in program 15 Na unmet for 1 month # persons over 18 enrolled in program 10 Na unmet for 3 month or more # of Active Volunteers, adult & youth n/a 50 Exceeded # of Community Support Partnership Na 20 Exceeded Final Report to County of Hawai'i, FY 2006 August 25, 2006 Submitted by: Cynthia Albers, Executive Director ATTACHMENT? Summary of FY 2005-06 Income AGENCY/ORGANIZATION: YWCA of Hawai'I Island PROJECT NAME: Hamakua Youth Center REVENUE SOURCES FUNDS RECEIVED; FY 2005-06 (Juty 1 2005 — June 30 2006 County of Hawaii $10,000.00 State of Hawaii 0 Federal Funds 0 Private Foundations- Kukio Community Fund 5,000.00 Hawaii Island United Way 8,749.99 Admissions 0 Donations Power of Choice; Honoka'a Business Assoc. & Individuals 5,875.00 Fundraising 0 Pay Phone 0 Vending Machines 0 Service/Program Fees 50.00 Third Party Reimbursements 0 Tuition 0 Client Private Fees 0 Interest Income 0 Others (please list) 0 a. County HTA 1,134.09 b. Hawai'i County Office of the Prosecuting Attomey, Council Holschuh Discretionary Funds 10,000.00 c. YWCA funding 19,750 TOTAL REVENUES $60,559.08 County of Hawaii — Legislative Audftors Office Human Services Grants — FY 20052006 Final Report to County of Hawaii, FY 2006 August 25, 2006 Submitted by: Cynthia Albers, Executive Director ATTACHMENT 2 Summary of FY 2005-06 Grant Expenditures AGENCY/ORGANIZATION: YWCA of Hawai'i Island PROJECT NAME: Hamakua Youth Center Budget Category FY 2005-06 (07/01/05 — 6/30/06) ACTUAL EXPENDITURES 1. Personnel: Salaries (For employees supported by County grant 5,343.44 funds only) 2. Employee Benefits — Health & Dental Insurance; Other Benefits 1,136.13 For employees supported by County rant funds only) 3. Payroll Taxes — FICA, SUI, Workers compensation, TDI (For employees supported by County grant funds only) 610.03 4. Professional Fees — Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other 1,200.00 5. Supplies — Office; Program; Consumable; Telephone; Postage & Freight 276.34 6. Occupancy — Rent; Utilities; Repairs & Maintenance 1,280.00 7. Equipment — Purchase; Rental; Repairs & Maintenance 8. Insurance — General Liability; Auto; Fire; D&O, EPLI Insurance 138.96 9. Operations — Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase 15.10 10. Travel 11. Other TOTAL (Items 1-11) $10,000.00 County of Hawal'i — Legislative Auditors Office Human Services Grants — FY 2DD5-2006