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Home My WebLink AboutCOM 0010.000 2006-2008 Urd OS-Eb ` ~,MSV or M~ LIuG Troy M. Kindred Harry Klm AAminisvntor Mayor • Lanny T. Nakano 4~•~ oi•N~'~' Assistnn(Administrn(or ~LDIXIC~~? D~ ~ZIt1t2Iti CIVIL DEFENSE AGENCY 920 Ululani Street • Hilo, Hawa7i 96720-3958 (808) 935-0031 Pax (808) 935-6460 r-.. c. c> DATE: October 9, 2006 ~ o C:: c TO: Stacy K. Higa, Council Chair and ro Council Members tv -v FROM: Civil Defense Agency ~ ~ v ~ RE: FINAL REPORT Name of Grant Program: Emergency Management Performance Grant Federal or State Grantor: Department of Homeland Security County Grantee Department or Agency: Civil Defense Agency Grant No. (IF KNOWN): 2005-GE-TS-0034 Amount of Grant: $111,224.00 Amount of County Match: $111,224.00 County Revenue Account Number: 010-3301.09 / 010-241-5241. Grant Period (Commencement & Completion): 10/1/04 to 3/31/07 Goals: FEMA provides assistance to local emergency management to improve their ability to mitigate, plan, respond, and recover from all hazards Objectives: See Attachment -Program Objectives Outcomes or Results: See Attachment -Status of County Emergency Management Program Comm. No. I-s------- Ref. To: ~ 2G~ Ref. DotA CD Flawai'i County is an equal opportunity provider and employer Form FR I1/OS Attachment A -Program Objectives PROJECTS AND MAJOR ACTIVITIES WHICH THE COUNTY INTENDS TO CARRY OUT DURING THE FISCAL YEAR TO INCREASE DISASTER RESPONSE CAPABILITY. INCLUDE STATE AND FEDERAL ASSISTANCE (INCLUDING FUNDS) REQUIRED. SEE ATTACHED FINANCIAL FORMS. 1. Planning: Update basic plan, annexes and procedures; hazard identification and assessment Description of Activity/Besults a. Update emergency call list b. Assist and coordinate emergency plan development for public and private sectors. c. Update civil defense emergency passes. d. Continue shelter surveys and expansion of shelters. e. Continue and complete update of the Hawaii County Emergency Plan (HCEOP). f Develop plan, explore options, locations for West Hawaii EOC satellite office. 2. Training: Type -Frequency Description of Activity/Results a. Provide hazardfrisk training to private and public sectors. b. Participate in county/state and FEMA training. c. Coordinate FEMA training participation for county agencies. d. Continue training for police/fire recruits. 3. Communications and Warning: Description of Activity/Results a. Continue EAS refinement. b. Assist Hawaii County Police Department upgrade microwave radio system. c. Continue issuance of warnings and advisories to the public. d. Continue siren maintenance, upgrade and expansion program. e. Upgrade /study /explore radios for mobile unit to multi-band/function radios. Upgrade office amateur radio located at civil defense. 4. Hazard Mitigation: Description of Activity/Results a. We coordinated, and developed updated tsunami evacuation maps. Assisted Hawaii Police Department in updating tsunami evacuation plan. • Development of new second gate and route for Hilo Airport. • Retrofit for earthquakes - Kailua, Waiakea and Kaumana Fire Stations. • Retrofit for hurricanes -Mountain View School, Kau High School, Waikoloa Elementary School. Form FR I1/OS 5. Direction, Control and Coordination: Description of Activity/Results a. Review EOC staff procedures and SOPS annually b. Review procedures and responsibilities with county departments who participate in any emergencies. c. Review and update coordinated materials to ensure efficient response when called upon. 6. Tests and Exercise: Types -frequency Description of ActivityBesults a. Conduct month EAS test. b. Conduct scheduled EOC communication test. c. Participate in exercises for state, county, and private sectors. d. Participate in hazardous material exercises with LEPC/EPA. e. Coordinate and develop special exercise for police, fire, public works divisions on tsunami/earthquake. 7. Crisis Communications, Public Education and Information Description of Activity/Results a. Continue informational presentations to private and public sectors. b. Continue distribution of informational brochures. c. Conduct EOC tours and briefings. d. Participate in public education program sponsored by CSAV. e. Develop and implement islandwide exportable public school expositions to introduce /reinforce civil defense issues at young levels. 8. Other: Liaison with emergency services, industry, volunteer organizations; miscellaneous a. Continue Environmental Impact Statement (EIS) reviews. b. Continue development of community emergency organizations. Form FR 11/OS Attachment B - STATUS OF COUNTY EMERGENCY MANAGEMENT PROGRAM A. Plans Development 1. Updated civil defense emergency passes 2. Updated civil defense emergency responders call list 3. Coordinated emergency plan developments for community and non-profit organizations. 4. Expanded shelters to include the new public schools. 5. In the process of establishing a county terrorism response plan as well as an oil and hazardous material response plan. B. Training 1. Coordinated county responders participation in State Civil Defense (SCD) and Federal Emergency Management Agency (FEMA) training. 2. Provided hazard risk training to private and public sector. 3. Conducted training for police recruits. C. Communication 1. Completed execution of alternate 911 operations from EOC. 2. Working with Big Island Amateur Radio Club (BIARC) in establishing an islandwide amateur communication network. 3. Assisting Hawaii County Police Department in upgrading of microwave radio system. D. Warning 1. Conducted numerous issuances of warnings and advisories to public. 2. Continued to upgrade tsunami evacuation areas by identifying all new major developments including roadways. 3. Continue to upgrade our siren maintenance program E. Test/Exercises 1. Conducted monthly EAS test 2. Conducted weekly EOC communication test 3. Executed tsunami/earthquake exercise for key responders 4. Participated in Amateur Radio, schools, hospitals, and airport exercises. 5. Participated in Makani Pahili State Civil Defense exercise. 6. Participated in terrorism exercise Ho'o Pale F. Public Information. 1. Participated in various community disaster information fairs. 2. Conducted EOC orientations and excursions to private/public sector. 3. Distributed County/Federal brochures on disaster preparedness. Form FR 11/OS PART II. STATUS OF COUNTY EMERGENCY MANAGEMENT PROGRAM (continued) G. Others 1. Reviewed Environmental Impact Statement (EIS) and Environmental Assessment (EA). 2. On-site review of public and private facilities for hazard risk. EMERGENCIES Brushfire 6 Earthquake 6 Flood/ 18 Hazardous Material 6 High Surf 28 High Wind 29 Tropical Cyclones 3 Drought (ongoing) Volcanic Eruption (ongoing) Form FR 11/OS