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Home My WebLink AboutCOM 0012.000 2006-2008 ~tV 4• y Harry Kim ~°J,~~ William Takaba ,Mayor ~ _ _ _ Director ; ~-t Nancy E. Crawford ij• F m De uy/~~ry Ovector ~1f y~M•+ CU~.~ Q~L `f 11 f ~ 1 V County of Hawaii ~ ~ ' Finance Department 25 Aupuni Street. Room 118 Hilo, Hawaii 96720 (80R)961-8234 • Fax (808)961-8248 December 4, 2006 Pete Hoffmann, Chairman and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget The State of Hawaii Department of Human Service Office of Youth Services is providing a $59,000 grant for the Hawaii County Police Department's Youth Gang Response System program. This program involves the community based-agencies and government organizations to work together to address youth gangs and the issues surrounding these groups. In the current fiscal year's budget, $54,000 was appropriated in anticipation of this grant. Enclosed is a bill for an ordinance amending the Operating Budget by appropriating the additional funds of $5,000 into the Gang Response -Hilo account and to bring the total grant award to $59,000. If there are any questions, please do not hesitate to call the Hawaii County Police Department. William Tak ba Director of Finance APPROVED: -~~'~i1' Harry Kim Mayor Enc. "nmm. No, ( L cc: Police Kef. TW: ~ FC. ~8~ 4~ R4~r uott nGr Hawaii County is an Equal Opportunity Provider and Employer Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: POLICE DATE: 11/7/06 STAFF CONTACT: Lt. Earl Hatada PHONE: 961-2254 A. REQUEST: To appropriate an additional $5,000.00 under "Gang Prevention-East Hawaii Grant" under account number 010.201.5219.34.115. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The State Department of Human Services Office of Youth Services is providing funds to have a system where community based-agencies and government organizations work together to address youth gangs and the issue surrounding these groups. NOV - 8 2006 SIGNED: " DATE: Department Head GRANT SUMMARY Su lement to B-52, Re uest for Council Action) T e of Grant A ro riation bein re uested: (New or an additional a ro riation ? New (for this fiscal year period). OR ® Additional appropriation (to an existing grant); !s a draft agreement attached? Has the original grant notification been transmitted to ?Yes ? No Council? ®Yes ? No Name of Grant Program: Gang Prevention - HILO Grantor: State Department of Human Service Office of Youth Services County Grantee Department or Agency: Police Department County Grantee Contact Person: Lieutenant Earl Hatada Phone Number: 961-2254 Amount of Grant: $32,000.00 (For East Hawaii only) Grant Period (Commencement & Completion): October 1, 2006 -September 30, 2007 Purpose of Grant: To fund the Youth Gang Response System where community based-agencies and government organizations work together to address youth gangs and the issue surrounding these groups. County Match required?: ?Yes ®No If yes, Matching Amount? Budgeted in account# In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: _ Permanent: ? Temporary: Duration: Full-time: ? Part-time: Time Element: Qty: Contractual: ? Explain: Explanation: Additional Comments about Grant: The FY 2006-07 Budget appropriated $54,000 in revenues (010.3304.75) under the Gang Response System account to cover both the Hilo and Kona programs; and $27,000 to each program's expenditure accounts (010.201.5219.34 -Hilo and 010.201.5219.36 -Kona). The additional funds are only for the Hilo program. B-52 Gran[ Summary Form LINDA LINGLE e o r „ SHARON L. AGNEW GOVERNOR ,~r4 ~e sy~~'~~ EXECUTIVE DIRECTOR ~yyl/// ~ - ~ Phone: (808) 587-5700 ®~~.,~ew-e~' ~ - ~ - Fax: (808) 567-5734 STATE OF HAWAII - '2 DEPARTMENT OF HUMAN SERVICES ~ ~ OFFICE OF YOUTH SERVICES _ 820 Mililani Street, Suite 617 ~ Honolulu, Hawaii 86813 October 31, 2006 Mr. Lawrence K. Mahuna Chief of Police Hawaii County Police Department (East) 349 Kapiolani Street Hilo, Hawaii 96720 Dear Chief Mahuna: Enclosed please find your executed copy of Supplemental Agreement No. 1 for Agreement DHS-06-OYS-3085, between the Office of Youth Services and the County of Hawaii, Hawaii Police Department (East). Our Specialist assigned to work with you on this Agreement is Jessica Kim-Campuspos who can be reached at 587-5724. Please note that all written correspondence and reports pertaining to this Agreement should reference the contract number to ensure proper routing and timely attention. Sincerely, Sharon L. Agne Executive Director SLA/jh Enclosure •^~ar n't ~,ae0 - STATE OF HAWAII 4 SUPPLEMENTAL CONTRACT NO. 1 ~'w.m,..®.. TO CONTRACT DHS-06-OYS-3085 (/nserf contract number or other ident~ing injormafionf This Supplemental Contract No. 1 ,executed on the respective dates indicated below, is effective as of September 30 2006 ,between the Department of Human Services, Office of Youth Services ,State of Hawaii (Insert rmme of mate department, agency, board ar mmmuaion) ("STATE"), by its Executive Director , (/ruert line of state officer executing contmctJ (hereafter also referred to as the HEAD OF THE PURCHASING AGENCY or designee ("HOPA")), whose address is 820 Mililani Street, Suite 817, Honolulu, Hawaii 96813 ,and County of Hawaii Hawaii Police Department (East) ("CONTRACTOR"), a government entity (/naert corporation, partnership, joins venNK, sole proprietorship. or other legal form oJthe CONTRACTOR) under the laws of the State of Hawaii ,whose business address and federal and state taxpayer identification numbers are as follows: 25 Aupuni Street, Hilo, Hawaii 96720 State ID #300-16002 Federal ID #99-60000567 RECITALS A. WHEREAS, the STATE and the CONTRACTOR entered into Contract DHS-06-OYS-3085 (Insert contract number or aher ident fy~g information) dated October ] 2005 ,which was amended by Supplemental Contract No(s). N/A dated N/A N/A (hereafter collectively referred to as "Contract whereby the CONTRACTOR agreed to provide the goods or services, or both, described in the Contract; and B. WHEREAS, the parties now desire to amend the Contract. NOW, THEREFORE, the STATE and the CONTRACTOR mutually agree to amend the Contract as follows: (Check Applicable box(es)) ? Amend the SCOPE OF SERVICES according to the terms set forth in Attachment-S1, which is made a part of the Contract. ® Amend the COMPENSATION AND PAYMENT SCHEDULE according to the terms set forth in Attachment-S2, which is made a part of the Contract. ® Amend the TIME OF PERFORMANCE according to the terms set forth in Attachment-S3, which is made a part of the Contract. ? Amend the SPECIAL CONDITIONS according to the terms set forth in Attachment-S6 SUPPLEMENTAL SPECIAL CONDITIONS, which is made a part of the Contract. A tax clearance certificate from the State of Hawaii ? is ®is not required to be submitted to the STATE prior to commencing any performance under this Supplemental Contract. A tax clearance certificate From the Internal Revenue Service ? is ®is not required to be submitted to the STATE prior to commencing any performance under this Supplemental Contract. The entire Contract, as amended herein, shall remain in full force and effect. 1 AG-005 Rev 11/152005 IN VIEW OF THE ABOVE, the parties execute this Contract by their signatures, on the dates below, to be effective as of the date first above written. STATE (SignaiureJ Sharon L. A ew /Print Nanef Executive Director Office of Youth Services rPrin, Tide) OCT 3 12006 (DaieJ CONTRACTOR CORPORATE SEAL (lf available) (Name o/Cono-anorJ r~ ~ , / lLY1t.~./t~"7 ~ /$ignpfureJ Harry S. Kubojiri (Frio! Name) Deputy Police Chief /Pnn! Tide) 09/20/06 pMieJ APPROVED AS TO FORM: N/A-Certification attached Deputy Attorney General Evidence of authority of the CONTRACTOR'S representative to sign this Contract for the CONTRACTOR must be attached. 2 ar;_nnc xr., t vi snnnt Attachment 1 Fiscal and Budget Information Budget Budget Total Period 1 Period 2 10/1/OS- 10/1/06- 10/1/05- 9l30/06 9/30/07 9/30/07 SOURCE OF FUNDS State General $27,000.00 $32,000.00 $59,000.00 Funds Federal Funds (CFDA#) Ad'ustment TOTAL $27,000.00 $32,000.00 $59,000.00 Page 1 ' CONTRACT BUDGET _ Budget Period FY 2006-2007 Organization: HAWAII POLICE DEPARTMENT Contract# Total Budget CATEGORIES BudgettorProgram torConuaet Comments (a) (b) (c) A. PERSONNEL COST t salades 24,620.00 ~ 2 Payroll Taxes 8 Assessments 3 Fdnge Benefits TOTAL PERSONNEL COST 24,620.00 O.OO B. OTHER CURRENT EXPENSES 1 supplies 1,500.00 2 Postage, Freight 8 Delivery 3 Telephone 4 Publica0on 8 PrinOng 5 Mileage s aware 4,800.00 7 Subsistence/Per Diem 4$0.00 6 TaxUBus Fare,/Rent-A-Car 600.00 9 LeaselRental of Space 10 leaselRental of Equipment 11 LeaselRental of Motor Vehicle 12 UOIiOes 13 Repair 8 Maintenance 14 Insurance 15 Independent Audit * 16 Contractual Services 17 Sfaff Training ' 18 Deprecia0on ' 19 ~ 20 ' 21 TOTAL OTHER CURRENT EXPENSES 7,380.00 O.OO TOTAL (A+B 32,000.00 0.00 For Official Use Only Budget Prepared By: DET.JOHN H. ANCHETA 9/29/2006 ame one ease ype Signature Of Pr 2 eviewer Date Signature of Autfwrizetl Official Date IC ~ LAWERENCE K. MAHUNA, POLICE CHIEF rgna ure o sce r ate ame an It a ease type or pool Form OYS-205 (rev. 7N 7/97)