HomeMy WebLinkAboutCOM 0048.001 2006-2008 OJN{Y OF N9y.'
Harry Kim ~ L;~, Lawrence K. Mahuna
.Mma~ ~ Police Chief
i.
'sr Harry S. Kubojiri
{TE OF'NF'~ Deputy Police Chief
County of Hawaii
POLICE DEPARTMENT
November 20, 2006 349KapiolaniStreet • Hilo, Hawaii 96720-3998 ua
(608)935-3311 • Fax (808)961-8869
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TO STACY K. HIGA, COUNCIL CHAIR AND COUNCIL MEMBERS
VIA DE NNA SAKO, C TROLLER ro
FROM L R K. NA, POLICE CHIEF uy
SUBJECT NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. 06-79, Section 7(1)
Name of Grant Program: HCPD Seatbelt Program
Grantor: State Department of Transportation Public
Affairs Office-Safe Community Program
County Grantee Department/Agency: County Police Department
Grant No.: OP07-05(01-H-02)
Amount of Grant: $59,000.00
Amount of County Match: None
County Revenue & Expenditures Acct 010-201-5219.76, 3302.56
Grant Period: October 1, 2006-September 30, 2007
Purpose of Grant: To reduce fatalities and injuries to occupants
aged 17 and under.
1f final report required by grantor? yes
Notification Attached: yes
Comm. No.,~~
Ref. To•
Ref. L`ate,~,-r~
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APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT
` STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE
FOR SCP-SO USE ONLY
PART I
(Applicant to Complete) Project Number: OP07-OS (O1{~1-0~)
1. APPLICANT (Name and Address) Title: HCPD Seat Belt
Hawaii County Police Department
399 Kapiolani Street Standard Area OP
Hilo, Hawaii 96720
2. AGENCY UNIT (Name and Address) Effective Date: 10-01-06
Hawaii County Police Department
399 Kapiolani Street, Hilo, Hawaii 96720 Federal Funds Obligated $ 59,000.00
FY Funds 07 Addendum YES g NO
3. DURATION (Month, Day, Year)
A. Grant Period B. Project Period Benefit of STATE COUNTY
From: 10-01-06 From: 10-01-Co
To: 09-30-07 To: 09-30-07
4. LOCATION OF PROJECT 5a. Type o£ Application (Check Appropriate Item(s)
Hawaii Counry Police Department x Initial Revision Continuation
399 Kapiolani Street
Hilo, Hawaii 96720 Sb. REIMBURSEMENT SCHEDULE DESIRED
Monthly x Quarterly
6. PROJECT DESCRIPTION (Schedule A)
7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The project objectives are to
reduce fatalities and injuries to front seat occupants, and rear seat occupants aged
17 and under, of motor vehicle collisions by increasing the usage rate of seat belts.
8. BUDGET (Schedule 8)
8A. COST CATEGORY Total
Expenditures
Grant Period Prior Years Project Period
(1) Personal Services $55,000.00
(2) Consultant Services $0
(3) Commodities 59,000.00
(9) Other Direct/Indirect Costs $0
TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) - $59,000.00
8B. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL
(1) Federal (100 $ of TOTAL) $59,000.00 SHARE WILL BE PROVIDED
(2) Applicant Age
9. MILESTONES (Schedule C)
10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached)
11. ACCEPTANCE OF CONDITIONS. It is understood and agree by the undersigned that a reimbursement grant received as a
result of this application is subject to Public Law 89-564 (Highway Safety Act of 1966) and all atlmrnistrative
regulations governing grants established by the U. S. Department of Transportation and the State of Hawaii. It is
expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said
applicant agenc7 will meet the requirements as set forth herein, including accompanying schedules A, B,C 6 D, which are
incorporated herein and made a part of this application. Authorization to proceed with this Highway Safety Project is
requested.
11A. PRO CTOR 11B. AUT O IZING FFICIAI. OF AGENCY UNIT
Signature Signatur
Name LAWREPdCE K. C4AHUNA Name ttxl~R~rrDIXIE KAETSU
Title POLICE CHIEF Title P4A'f9{2 Managing DiretTO~
Date EP ~ 6 2006 date CT Q 6 206
To be prepared by applicant, use separate sheets as required. Form HS 3-71 Rev. 7/19/00
STATE OF HAWAII )
SS.
COUNTY OF HAWAII )
On this (O ~ day of L~~`"L`~`'~'~ , 2006, before me
personally appeared DIXIE KAETSU, to me personally known, who, being by me duly
sworn, did say that she is the Managing Director of the County of Hawaii, a municipal
corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is
the corporate seal of said County of Hawaii; that the foregoing instrument was
signed and sealed in behalf of the County of Hawaii by authority given to said Mayor
of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii
(2000), as amended, and assigned by the Mayor to the Managing Director pursuant
to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged
said instrument to be the free act and deed of said County of Hawaii.
~ ~
VI INIA M. TOLENTINO
tary Public, State of Hawaii
My commission expires: 4!22/2009
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TATE OF HAWAII )
SS.
CO Y OF HAWAII )
On t ~ day of , 2006, before me
personally appear ARRY KIM, to me personally known, who, being by me duly
sworn, did say that he is Mayor of the COiJNTY OF HAWAII, a municipal
corporation of the State of Haw that the seal affixed to the foregoing instrument is the
corporate seal of said County of Haw ' • that the foregoing instrument was signed and
sealed in behalf of the County of Hawaii by thority given to said Mayor of the County
of Hawaii by Section 5-1.3(g) of the County Charte County of Hawaii (2000), as
amended, and said HARRY KIM acknowledged said ins ent to be the free act and
deed of said County of Hawaii.
Notary Public, State of Hawaii
My commission expires:
IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed.
APPROVED AS TO FORM AND LEGALITY:
~013/0~0
D Y Cocpo on Counsel
EXHIBIT I
APPLICATION FOR HIGHWAY SAFETY PROJECT
REIMBURSEMENT GRANT
HCPD SEAT BELT
EXHIBIT II
SCHEDULE A
SCHEDULE A
HCPD Seat Belt Enforcement
MISSION/GOAL
The goal of this project is to reduce fatalities and injuries to front seat occupants, and rear
seat occupants aged 17 and under, of motor vehicle collisions by increasing the usage rate
of seat belts to 90% and usage rate of seat belt by reaz occupants aged 17 and under to
89%. The big Island suffers the lowest seat belt usage rate in the state with 89.58% and a
backseat and passenger usage of 87.17%. Our goal is to focus on the Kau and South
Kona districts of the island and bring our overall usage rate to over 90%
STRATEGIES
1. Conduct approximately 150 seatbelt checkpoints with emphasis on the South side of
the island.
2. Issue 2400 citations for seatbelt and child restraint violations.
3. Issue 1,000 citations for other violations.
4. Affect 25 arrests of persons during enforcement projects.
5. Conduct media campaigns and provide public service announcements concerning seat
belt usage, booster seats and child restraints.
6. Participate in national "Click It or Ticket" campaign.
7. Purchase 10 tint meters for Police Districts so that illegal tint laws may be enforced,
which will enable officers to better observe seat belt and child seat violations.
The Statewide Traffic Commanders Coalition has agreed that seat belt and child restraint
enforcement should be coordinated statewide.
SOLUTION/IMPLEMENTATION
Police personnel, on overtime, will conduct highly visible seat belt enforcement projects
to supplement the enforcement efforts currently conducted by our Department.
EVALUATION
The amount of grant funded projects; citations and arrests will be tracked to determine if
quantitive measures were obtained. The Hawaii Department of Transportation statewide
seat belt survey, conducted by the University of Hawaii, will be used to determine seat
belt usage rates. Statistics of seat belt usage rates in fatal crashes will be reviewed to
determine the effect of this concentrated enforcement.
EXHIBIT III
SCHEDULE B
SCHEDULE B
HCPD Seat Belt Enforcement
1) PERSONAL SERVICES
Employee Salaries and Benefits $55,000.00*
One Police Sergeant and three Police Officers
• Salaries and Wages ($336.00 per checkpoint)
o $28.00 x 4 officers x 2 hours x 1.5 = $336.00
o Two officers to attend the Hawaii Rural Health
Training Conference. $1,000.00
2 CONSULTANT SERVICES $0
(3) COMMODITIES
• 10 tint measurin devices $3,000.00
(4) OTHER DIRECT/INDIRECT COSTS $0
TOTAL PROJECT COST: $59,000.00*
EXHIBIT IV
SCHEDULE C
SCHEDULE C
HCPD Seat Belt Enforcement
MILESTONES
Month Activity
October-December 2006 Seat belt enforcement projects conducted island-wide.
Participation in National "Click It or Ticket" program in
November with focus on the Districts of Kau, South Kona
and Puna. Increase educational programs.
Jamiary-March 2007 Seat belt enforcement projects conducted island-wide.
Continue educational programs with seat belt and car seat
check ups in east and West Hawaii.
April-June 2007 Seat belt enforcement projects conducted island-wide.
Participation in National "Click It or Ticket" program in
May with focus on East Hawaii and Kau.
July-September 2007 Seat belt enforcement projects conducted island-wide.
Continue with educational programs and car seat check ups.
EXHIBIT V
SCHEDULE D
SCHEllULE D
Agreement of Understanding & Compliance
Project Number:
THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its
Director of Transportation, hereinafter referred to as "State," and the Governmental Unit named in this
application, hereinafter referred to as "Applicant."
WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the
STATE for approved highway safety projects, and
WHEREAS, STATE may make said funds available [o various state, county or municipal agencies or
governments or political subdivisions upon application and approval by STATE and the UNITED STATES
DEPARTMENT OF TRANSPORTATION, and
WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF
TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal
funds have been claimed and payment received, and
WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway
safety projects.
NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND
VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS:
I. Reimbursement of Eligible Expenditures
A. It is mutually agreed and promised that upon written application by APPLICANT
and approval by STATE and the UNITED STATES DEPARTMENT OF
TRANSPORTATION, STATE shall obligate said Federal funds to
APPLICANT'S account for reimbursement of eligible expenditures as set forth in
the application.
B. ft is mutually agreed and promised that APPLICANT shall reimburse STATE for any
ineligible or unauthorized expenditures for which Federal funds have been
claimed and payment received as determined by a State or Federal audit. Costs
are not allowable for construction, rehabilitation, remodeling, or for office
furnishings and fixtures -for State, local or private buildings or structures. The
following are examples of items considered as furnishings or fixtures, for which
reimbursement is not eligible:
Desks ~ Credenzas Storage Cabinets
Chairs Bookcases Portable Partitions
'fables Filing Cabinets Pictures, Wall Clocks
Shelving Floor Coverings Draperies
Coat Racks Office Planters Fixed Lighting/Lamps
C. [t is further agreed and promised that where reimbursement is made to APPLICANT in
installments, STATE shall have the right to withhold any installments to make up
reimbursement received for any ineligible or unauthorized expenditures ttntil such time as
the ineligible claim is made up or corrected by APPLICANT.
II. Property Agreement
A. II is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if
any equipment purchased under this project ceases [o be used in the manner as set forth by the
project agreement. In such even[, APPLICANT further agrees to either give credit to the project
cos[ or to another active Highway Safety project for [he residual value of such equipment in an
amount [o be determined by the STATE, or to transfer or otherwise dispose of such equipment as
directed by STATE.
B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this
project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of
the STATE.
C. It is tnu[ually agreed and promised that the APPLICANT shall maintain or cause [o be maintained
for its useful life, any equipment purchased under [his project.
III. Application of Hatch Act
A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the
APPLICANT, whose principal employment is in connection with any Highway Safely project,
financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the
provisions of Section 12 (a) of the Hatch Ac- [5 U.S.C. 118K (a)l.
IV. Equal Opportunity
A. It is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the
Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794),
and the Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of
this application submitted under the Highway Safely Act of 1966, hereby gives its assurance that
employment in connection with [he subject Highway Safety Program project will be provided
without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT
further agrees that, as a condition to receiving approval of this application, i[ will be subject to,
and will comply with, Title VI of the Civil Fights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d [o
2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the
Regulations of the Department of Commerce (Title I5, Code of Federal Regulations, Part 8, which
have been adopted by the Department of Transportation, and hereinafter referred to as the
Regulations), to the end that, in accordance with the Act and [he Regulations, no person in the
United States shall on the ground of race, color, creed, sex, handicap, age, or national origin be
excluded from participation in, be denied the benefits of, or be otherwise subjected to
discrimination under [he subject Highway Safety Program or project.
B. It is mutually agreed and promised that if [he APPLICANT fails or refuses [o comply with its
undertaking as set forth in these provisions, [he STATE of the UNITED STATES
DEPARTMENT OF TRANSPORTATION :nay take any or all of these following actions.
(1) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other arrangement
with respect to which the failure or refusal occurred; and
(2) Refrain from extending any further Federal financial assistance to the applicant agency under
the program with respect [o which [he failure or refusal occurred until satisfactory assurance of
future compliance has been received from the applicant agency.
V. Non-duplication of Grant Fund Expenditures
A. It is mutually agreed and promised [hat the APPLICANT has no ongoing or completed projects
under agreement with any other Federal fund source which duplicate or overlap any work
contemplated or described in this project.
B. It is mutually agreed and promised that the APPLICANT will either revise this
project or revise any pending or proposed request for other Federal grant funds
which would duplicate or overlap work under this project to exclude any such
duplication of grant fund expenditures.
C. It is further mutually agreed and understood that the APPLICANT shall reimburse
the STATE OF HAWAII for any such duplicate expenditures for which Federal
grant funds have been claimed and payment received as determined by State or
Federal audit.
VI. Project Income and Applicable Credits
A. I[ is mutually agreed and understood [ha[ [he APPLICANT shall apply all proceeds or credits
generated under [he project, such as but not restricted to: The sale of real or personal property
royalties received from copyrights and patents, sale of publications or from personal or incidental
services, to [he project in accordance with OMB Circular A-87 (FMC 74-7) or A-2t, as applicable
and NHTSA/FHWA Order 4 60-417 5 1 0.1.
VII. Copyrights and Patents
A. It is mutually agreed that any copyrightable materials produced in [he course of a project may be
the property of the State or applicant agency; however, provisions should be made to obtain for the
United States Government, the State Govemments and their political subdivisions aroyalty-free
nonexclusive, and irrevocable license to use in any manner such copyrightable material.
B. It is mutually agreed that the ownership of all rights accruing from any patentable
discoveries or inventions resulting from a project should be covered in the
agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free
license to practice each discovery or invention in the manufacture, use and
disposition, according to law, of any article or material, and in the use of any
method developed as part of the work under the agreement should be obtained for
the United States Government, the State Govemments and their political
subdivisions.
VIII. Certification Regarding Debarment and Suspension
A. Instructions for Certification
I. By signing and submitting this proposal, the prospective lower tier participant is providing the
certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. [fit is later determined that the prospective
lower tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal government, the department or agency with which this
transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to
which this proposal is submitted if a[ any time [he prospective lower tier participant learns
that its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
4. The terms covered transaction, "debarred," "suspended," "ineligible," "lower tier covered
transaction," "participant," "person," "primary covered transaction," "principal," "proposal,"
and "voluntarily excluded," as used in [his clause, have [he meanings set out in the Definition
and Coverage sections of 49 CFR Part 29. You may contact the person [o whom [his proposal
is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal [ha[, should [he
proposed covered transaction be entered into, it shall no[ knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR Part9,
subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that is it will
include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions. (See
below.)
7. A participant in a covered transaction may rely upon a certification of a
prospective participant in a lower tier covered transaction that it is not
proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction,
unless it knows that the certification is erroneous. A participant may decide
the method and frequency by which it determines the eligibility of its
principals. Each participant may, but is not required to, check the List of
Parties Excluded from Federal Procurement and Non-procurement List.
8. Nothing contained in the foregoing shall oe construed to require establishment of a system of
records in order to render in good faith the certification required by this clause. The
knowledge and information of a participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a
covered transaction knowingly enters into a lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded from participation in this transaction, in addition to other remedies
available [o the Federal government, the department or agency with which [his transaction
originated may pursue available remedies, including suspension and/or debatment.
IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion -
Lower Tier Covered Transactions
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from _tarticipation in this transaction by any Federal
department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in [his
certification, such prospective participants shall attach an explanation to this proposal.
X. Minority Business Enterprise Requirements
It is the policy of the Department of Transportation that minority business enterprises, as defined
in 49 CFR Part 23, shall have the maximum opportunity to participate in the performance of
contracts financed in whole or in part with Federal funds under [his agreement. Consequently, the
MBE requirements of 49 CFR Part 23 apply to this agreement.
The recipient or its contractor agrees to ensure that minority business enterprises
as defined in 49 CFR Part 23 have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in whole or in part with
Federal funds provided under this agreement. In this regard, all recipients or
contractors shall take all necessary and reasonable steps in accordance with 49
CFR Part 23 to ensure that minority business enterprises have the maximum
opportunity to compete for and perform contracts. Recipients and their
contractors shall not discriminate on the basis of race, color, national origin, or
sex in the award and performance of DOT-assisted contracts.
XI. Requirements
A. I[ is mutually agreed and promised that the applicant shall follow the State and Federal
requirements and guidelines set forth in [he State of Hawaii Project Procedures Manual as
amended. All project expenditure records are to be retained for a[ least three years after the
date of [he final expenditure report.
XII. Authorization to Proceed
A. It is mutually agreed between the STATE and [he APPLICANT that this AGREEMENT OF
UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S
agreement and authorization to proceed as se[ forth in PART [1(2) of this application.
Lee NaganolHWY/HIDOT To hcpd2377@co.hawaii.hi.us
11/03/2006 12:57 PM cc
bcc
Subject Schedule A
Hi!
Happy Aloha Friday! Please don't forget to send me the revised schedule A for your seat belt grant. As
soon as we receive the revised schedule A, we can process.
Have a wonderful weekend!
Much mahalo
Lee
Ms. Lee Nagano
Highway Safety Specialist
Hawaii Department of Transportation
869 Punchbowl Street, Room 405
Honolulu, HI 96813
(808)587-6301
PART II (Safe Community Program - Safety Office to complete)
Project Number: 0P07-OS (01-0-01)
1. ADDENDUM (For MV5O Use Only)
2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for
Administration of the State Highway Safety Program.
A. Effective Date 10/1/06
B. Federal Fu ds Obli atend~f$59,000.00
C. Approval t ~ p
D. Signa r
E. Name d n K.K. Hon
F. Title Hig a Safety M a