HomeMy WebLinkAboutCOM 0087.004 1996-1998 ~Mtv or M~K~,
;d= ` Donna Pay K. Kiyosaki
Chief Engineer
Stephen K. Yamashiro
Mayor ~ - ; ~ir0 Sumach
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~+j•• * °;p~ Deputy Chief Engineer
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C~OIYTIt~i 0~ ~2SfUtTit
DEPARTMENT OF PUBLIC WORKS
25 Aupuni Street, Room 202 • Hilo, Hawaii 96720-4252
(806) 961-8321. Fax (806) 961-8630
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February 5, 1997 -n _
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MEMORANDUM -
T0: Dominic Yagong, Councilman
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FROM: Jiro Sumach, Depu Chi engineer _ Cn
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SUBJECT: PAUKAA COMMUNITX COLLECTOR SEWER, PHASE II
For your information, the attached background data is provided to assist in
the review of the subject resolution.
Attachment
Cc: WWD
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BACKGROUND INFORMATION
PAUKAA COMMUNITY COLLECTOR SEWER, PHASE II
1. What is general background of project and why is it required?
a) Old plantation system dumped directly into ocean in violation of Clean Water Act
b) County through consultants perform engineering study and environmental assessment
which defines area to be served by STP. (ref. Eng. Report & Map, 6/73)
c) Council authorizes Mayor to enter into agreements for federal grant (ref. Reso 8/20/75)
d) County applies for and receives federal grant for 75% of construction costs. The grant
conditions require 75% comrection and design compliance. (ref. Grant )
e) STP construction completed. Plans for Papaikou-Paukaa Sewer approved by County.
f) Plantation closes and population declines, County cannot meet grant conditions.
g) EPA audits and declares County ineligible for grant funds due to non-compliance.
h) Papaikou Sewer Phase I and Paukaa Sewer Phase I construction completed.
i) County objects, EPA issues revised Final Determination Letter (FDL) which amends grant
conditions, lowering the design capacity but not the 75% connection requirement.
Construction of Papaikou Ph. II and Paukaa Ph. II required. (ref. EPA 9/24/93)
j) County constructs Papaikou Ph. II, Paukaa Ph. II still outstanding.
k) County receives notice from EPA reminding of grant requirements (ref. EPA 4/3/96)
2. What are the benefits to community?
a) Cleaner environment
i) Less pollutants in coastal waters
ii) Less pollutants in groundwater
b) Elimination of cesspools
i) Reduction in odors, leakage and backup problems
ii) Reduction in vector problems (rats, mosquitoes etc.)
c) Improvement to private properties
i) Reduced maintenance requirements
ii) Easier to subdivide/ohana
iii) Increased property value
d) Stimulates the local economy
i) Provides jobs for construction workers
ii) Provides business for consultants and material vendors
3. What are costs to community?
a) Connection costs (range from $1000 - $5000 in Paukaa)
b) Permit costs ($20-$30)
c) Sewer fees (currently $18/month billed bi-monthly)
d) Possibly higher property tax based on increased value
4. What are the implications if project is denied or delayed?
a) Per EPA, project should have been completed 6/96. Cancellation or delays to the project
could subject the County to repayment of a proportional share of the grant which amounted
to $6,891,902.
b) Funds for project were planned to be disbursed by the State Revolving Fund (SRF) on
1/97. Delays to the project disrupt the cash flow of the SRF and could cause the project to
be removed from the priority list. The County would then lose the benefit of the low-cost
loan program.
ENGINEERING REPORT
FOR THE
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PAPAIKOU-PAUKAA SEWERAGE SYSTEM
PAPAIKOU-PAUKAA AREA, HAWAII
BUREAU OF SEWERS 8~ SANITATION
COUNTY OF HAWAII
CHUNG DHO AHN & ASSOCIATES, INC.
HONOLULU, HAWAII
JUNE, 1973
• ~ ONU4E4
I B<Y
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S~NCA4 LL\
13
'
ONOMEA PUMP STATION
~lES„.i srnEa„ ~
- \ UNSEWERABLE AREA
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12 ~ LINE ~ A~
o. ONOMEA TO PAPAIKOU
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~adpauiDu: ~ ~ I w
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'E" ~pe.~~~ II .a
TREATMENT PLANT ~
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MAUHAU DT. ~
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PUUEOPAKU U
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LINE ~ B ~ ~
PAUKAA TO PAPAIKOU a
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PAUKAA
+o„Q~„ I NSEWERABLE AREA
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, SEWAGE DRAINAGE
PAUKAA AREAS
PUMP
STATION
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Papaikou-Paukaa
Sewage System
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Co~inty of 3lawaii--Mate of Hawaii
~esolittion
IIE IT RESOLVED IIY 79~E COUNCIL in and for the County of 1?await, at a
meeting held this date, that the Mayor of the County of }lawaii, he and he
is hereby designated and authorized to sign in [he name of the County of
}lawaii such application forms and other documents for construction grant
benefi [s from the appropriate Federal agency for the Panaikou Sewerage
System in South Hilo, Connh~ of Hawaii, State of Hawaii.
RE IT FURTHER RESOL\'}:D that the Chief Engineer he designated as the
au [horized representative [o receive all cmnmunlcat ions.
RF. IT FURTHER REf07.+'P.D that the County C]erk he and he is hereby
directed to forward a ropy of [his reso]vti on to any interested government
or governmental agency.
Dated at Hilo Hawaii, this 20th day of Anq,}lst ,
1975.
7NTAODIICED RY:
unci an, County of ail
- _ ~ - _ ROLL CALL VOTE
COUNTY COU h`._IL Hues Noes nit
County of Hawn: Carpenlei X
Hllo, Howo~i Dc Laz _X
_fal _ - X
I herehy certlly Ihol Ib~, fo:v~omg RESOLL' 'ON ~-as by the vole Indicated to Ni -mka _ _x _ _ _
the nghl he:eol adopted oy the COUNCIL of Iho ~ounly of Howali on Y,owohora R
August 20, ].975 Lai ___-_-___.x
Levin R
_ 1'adoo _ _ __x _ _
MTEST:
Yamada X
9
n Im !?BY l:$TIFIY that above s a (LAS' ~ C-11 26~pWG 56
~i?.e~f~~
~P!' of the orifi'.rul ~ ~ a..:. +
Robert M. Vamo
Ted T. Suz ul~o a to CmOp. cenicn•,aw a r,ts:, ~ ac orvi¢x . a H /Sy
COUNTY CICRK ~ - "
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~ UNITL-v STATES ENVIRONMENTAL PROTECTION AGENCY
~~t ~o~E REGION IX
75 Hawthorne Street
San Francisco, Ca. 94105-3901
SEP 2 41993
Ms. Donna Kiyosaki
County Engineer
Department of Public works
County of Hawaii
25 Aupuni Street
Hiio, Hawaii 96720-4292
Subject: Audit Report No. E2CWM0-09-0052-2200030
Grant Nos. C15-0060-02 and C15-0062-06
Docket No. 09-93-AD03
Dear Ms. Kiyosaki:
This is a revised Final Determination Letter (FDL) by the
Regional Disputes Decision Official (DDO) in accordance with 40
CFR Part 30, Subpart L. This revised FDL resolves a dispute at
the Regional Administrator level. After review of additional
supporting documentation and arguments provided by the County of
Hawaii (County), I hereby revise the March 23, 1993 final
determination as described in the following. The notes below
correspond to the notes in the Audit Report Summary of Findings.
Please note that some of the documentation submitted by the
County does not meet the requirements of the auditors at the
audit resolution stage, however, this documentation does meet the
equivalency requirements at the RA level and is hereby accepted.
This decision does not set precedent for resolution of similar
issues raised in future audit reports.
Note 2A C15-0060-02
In the March 23, 1993 FDL, I disallowed $6,891,902 for the
underutilization of the Papaikou Wastewater Treatment Plant and
interceptor sewers for Papaikou and Paukaa. The current flow to
the treatment plant is .14mgd, which is only 40$ of the .35 mgd
design capacity.
In order for the cost of this grant to be eligible, at least
75~ of the homes and structures in Papaikou and Paukaa must be
connected to the sewers. The County must also show that the
treatment plant receives flows of at least 75% of the design
capacity. After reviewing the basis for design and the most
recent census information documenting an unexpected decline in
' ~ Prin fed on Recyc'
population, a readjusted flow rate of .24mgd was accepted in the
March 23, 1993 FDL as the design capacity which will be used to
determine fulfillment of the 75$ requirement.
The County plans to construct the Papaikou Phase II Sewers
and Paukaa Phase II Sewers which will fulfill the 75$
requirement. The Papaikou Phase II project will sewer 39 homes
and increase the connection rate in the area to 90$. The Paukaa
Phase II project will sewer 150 homes and increase the connection
rate in the area to 93~. Assuming a flow of .05mgd1 from the
projects, the plant will-receive .19mgd, which is 79% of the
adjusted capacity of .24 mgd.
The March 23, 1993 FDL determined that the cost questioned
by the auditors would be eligible provided the County submits
documentation that it will construct Papaikou Phase II and Paukaa
Phase II projects in accordance with the following schedule:
Start Finish
Construction Construction
Papaikou Phase II 3/94 7/95
Paukaa Phase II .1/95 6/96
To date, the County has provided the following
documentation.
Papaikou Phase II
- State Revolving Fund (SRF) Priority List
- County's Six Year Capital Improvement Plan (CIP) for
current state fiscal year 93/94
- plans
- County ordinance appropriating County funds for CIP
projects including Papaikou Phase II
- County resolution to apply for the remainder of the
funding via Farmers Home Administration
Paukaa Phase II
- SRF Priority List
- County's Six Year CIP for state fiscal year 95/96.
~ This estimate ie based on the following calculation, using 1990 census data:
Avg. #
Persona Total Total
Homee Per Home Persona Av¢. Flow Flow
Papaikou 39 x 3.03 = 118 x 100gpcd = .0118mgd
Paukaa 150 x 2.4G = 369 x 100gpcd = .0369m¢d
0487mgd
2
~ e
- plans
As further assurance of project completion, a special
condition will be added to Grant No. C15-0060-02 requiring the
construction of Papaikou Phase. II and Paukaa Phase II projects in
accordance with the previously identified schedule. The Hawaii
Department of Health (HDOH) will track the condition on a
quarterly basis as a part of their quarterly status report.
Additionally, EPA, Region 9's Municipal Assistance Branch will
track the County's progress on their audit tracking system. In
the event the County fails to construct the collection systems as
required by the special condition, the County will be required to
repay a proportional share of the grant.
Based on the documentation submitted to date and the soon to
be added special condition to Grant No. C15-0060-02, I hereby
find that the $6,891,902 previously disallowed is grant eligible.
Eligible $6,891,902 Ineligible -0-
Note 4 C15-0062-06
In the March 23, 1993 FDL, I disallowed $58,299 for the
purchase of emergency generators for the Wailoa and Pua Pump
Stations. The audit report states that the emergency generators
are an unnecessary cost outside the scope of the approved project
and are therefore an ineligible "add-on" which has no relation to
the original grant.
The original grant was awarded on August 13, 1984 to
construct a collection system serving the Ice Pond area on the
Island of Hawaii. Flows from the Ice Pond area are treated at
the Hilo Wastewater Treatment Plant. On April 17, 1986, a grant
amendment was processed which decreased the grant based on the
March 19, 1986 Approval-to-Award for the installation of the
generators.
We disagree with the audit report's statement that the
generators are an ineligible "add-on" which has no relation to
the original grant. Emergency generators are an eligible item.
Both the Wailoa and Pua Pump Stations are in the same facility
planning area as the Ice Pond Collection System, as defined by
the Clean Water Act, Section 212(2)(A), and 40 CFR 35.905.
Sewage from the pump stations and the Ice Pond Collection System
is treated at the Hilo Wastewater Treatment Plant. Although the
generators were outside the scope of the original grant, the EPA
Regional Administrator expanded the scope to include the
generators by issuing an amendment in accordance with 40 CFR
35.903(d) and 40 CFR 30.700.
Additionally, in regards to the absence of the generators in
3
the Hilo Facility Plan, facility plans are not required to
contain a list of every piece of equipment, fixture and
appurtenance which is eligible under the construction grant
program. In fact, 40 CFR 35.917-4(b) states that facilities
planning will be conducted only to the extent that the EPA
Regional Administrator finds necessary in order to insure that
facilities for which grant funds are awarded will be cost-
effective and environmentally sound.
Cost-effectiveness is ensured by reviewing possible project
alternatives. The only alternative to installing emergency power
generators is the no project alternative which is not a viable
option since the prevention of raw sewage spills is required by
the construction grants program. Environmental soundness would
not be jeopardized by the addition of emergency power generators.
Emergency power generators do not change either the environmental
impact of the wastewater treatment system or the level of
environmental review needed because neither the degree of
treatment nor the capacity of the existing facility would be
affected. In fact, the addition of emergency power generators
increases environmental soundness.
The emergency generators are a reasonable and necessary part
of the treatment plant, within the amended scope of the grant.
Furthermore, the emergency generators eliminate the public health
threat associated with sewage spills and maintain the integrity
of the wastewater treatment system. I hereby find that the
emergency generators are eligible pursuant to 40 CFR 30.700 and
35.940-1 and that $58,299 previously disallowed is grant
eligible.
Eligible $58,299 Ineligible -0-
CONCLUSION
The following is a summary of the determinations of eligible
and ineligible costs:
C15-0060-02 COSTS CLAIMED ELIGIBLE INELIGIBLE
Total Project Costs $6,923,095 $6,915,616 $ 7,479
Federal Share (75%) 5,192,322 5,186,713 5,609
C15-0062-06 COSTS CLAIMED ELIGIBLE INELIGIBLE
Total Project Costs $ 347,794 $ 347,794 $ -0-
Federal Share (75~) 260,845 260,845 -0-
TOTAL AUDIT COSTS CLAIMED ELIGIBLE INELIGIBLE
Total Project Costs $7,270,889 $7,263,410 $ 7,479
Federal Share (75$) $5,453,167 $5,447,558 $ 5,609
We have reviewed the project files and note the following
4
status of grant payments to date:
Grant Number EPA
C15-0060-02 $5,186,713
C15-0062-06 260,845
Total $5,447,558
If you accept the above-noted determinations, the final
payments for these projects will be as follows:
C15-0060-02 EPA
Final Cost Determination $5,186,713
Paid to Date 5,186,713
Balance Due EPA $ -0-
C15-0062-06 F,PA
Final Cost Determination $ 260,845
Paid to Date 260,845
Balance Due EPA $ -0-
TOTAL AUDIT EPA
Final Cost Determination $5,447,558
Paid to Date 5,447,558
Balance Due EPA $ -0-
We appreciate your cooperation in this matter. If you have
any questions, please call Ms. Meiling Lincoff at (415) 744-1944.
Sincerely,
~Qy/J)ctlrt. ~
No'ra L. McGee
Assistant Regional Administrator
Office of Policy and Management
cc: Ron Beeler, OIG
Geary Pena, Sacramento-OIG
Marie Leung, P-4-2-4
Rich Hennecke, P-2
Tiffanie Pang, P-4-2-1
Dennis Tulang, HDOH
5
ENVIRONMENTAL MGT DIV ID~8085864352 JAN 17'97 925 No .001 P.01
• J~~iro s/, rFS ~d~l~ ~
A I,.~'~r
UNITED STATES t?NVIRONMENTAL PROTECTION AGENCY d~~,~.. ~
REGION IX ~ c
~r1 cno~[o
75 Nawlhome Street
San Francisco, CA 90105-9901 ~ ~ rl it' `
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April 3, 1996
Postdt° brand taz trensmhral memo 7671 ~ er apex ~
.~tupftPi{~ Fw,n ~~T ~4~-I.
Mr. Peter Boucher, Chief o. co. -
Wastewater Division pep1. FhoneN
County of Hawaii ~'6' ~11~
zs Aupuni. street F.xN9~/_J6 FaxM 5~'b. ~~y
i•ii.].o, HI 96720-4252
Subject: Collector Sewers for Papaikou Phase II
and Paukaa Phase L1
bear Mr. Boucher:
On~September 25, 1995 we received a letter from Ms. Ki.yosaki
informing us of the progress the County of Hawaii. is making to
construct l-he above-referenced collector sewers. Al- this time,
we request another status report.
Please inform us of the construction start date for Papaikou
Phase II and the estimated completion date. Also, please
indicate the completion date for design of Paukaa Phase I7, the
source of funding Co construct this project, and the estimated
construction start and completion dates.
As a reminder, the County agreed to construct these projects
to resolve an EPA audit (report #E2CWM0-09-0052-2200030) which
questioned the eligibility of EPA grant funds provided to
construct the Papaikou wastewater treatment plant. Refer to
EPA's Final Determination Letter dated September 24, 1993.
Thank you f.or your continued cooperation. If you have any
questions or wish to discuss this matter further, please call me
at (415) 744-1944.
Sincerely,
Linda Reeves
Project Officer
cc: Dennis Tulang, Chief, DOH Wastewater Branch
I'ruuod on Atwdrd /'alnv
EPJ'JIPONfgENTRL MGT DIV ID~8085864352 JGN 17'97 926 No .001 P.02
_ .r....s Cn I.L t•nV IC'-.~4•~nYr-nil
ASST 'CE AMENDMENT C-15-0060-02
a pllOp01) AN[NOMCNT NO.
(P levee tied uaaerveRwta en twearae) 10
NOTE: Tb• on Qfval Ameodmmt vtN one cepT moat be exeeated ae4 retuned to rSe Gnats Admitiatr•don Dtriaioa [or Hudqu•rten
a•uataaca aw.rda pnd to the Gunta Adtaialatretlon Bn attics for SUte and IocaLL aasiaunee awards witSiR 3 teaks alter nee/pt
or wiNlu m7 en enuoe of Ume aa. mq be ~anud In wAt1RQ by EPA. Except as say be orheee,iaa provided, no eeau as • malt e!
the Amendment maT be lnenuted prior to Ute eserndoe of eba Aa atetanea Apteadteeet by the panics Ih crate, •
Receipt o(a wri[2en lefwal, ar failure tR receive the peep erly executed deeugeRt within the pnacibad time will Ratilt !n fhq ler-
enleaJeo of eooeideratlen e[ tLa Aaaistanee Amendment OT EPA.
GENERAL INFORMATION
APPROPRIATION ANO ACCOUNTING DATA
app RpPRIA TION NUMBER AGCOURT NUYOfR OOI ECT CLASP COO[
N/A N/A N/A
O ESCRIPTION 01 Aw EN DMENT: PU0.5U.NT To EPA A531STANCi RlGU CATION ao CPR )OJee "P ROJEGT C!IA Np CS AND ASa13TANGE No OIR•
ICA TIO Na'• ANO as CFA ]o-90ot ••pp RM AL AaS15TARCC Av ENON ENTa." TNC AeovC NUM[[R ED Aa313TAMGC ?C RECMl NT 6 Av CNO[O ?a
IOLLOea:
'This Adminiatrative amendment reflects conditions to EPA's September 29, 1993 revised
Final Determination Letter for the audit report No. E2CWM0-09-0052-2200030. The County
will construct the projects listed below in accordance with the fallowing achedule~
Start Finish
Construction Construction
Papaikou Phase II 8194 B/95
Paukaa Phase II 8/95 6/96
AwARO APpRO~rAI OPPICE ISSUING OPPIGE
DgOANILn TIOM ORCANIf AT10M
U.S. EPA, Region 6, W-2-1 U.5. EPA. Region 9, W-2-1
. DDPEaa AooRfsL
U.S. Environmental Protection Agency U.S. Environmental Protection Agency
75 Hawthorne. Street 75 Hawthorne Street
RECIPIENT Oa OA N12A TIOM
N.MO A00R [33
Department of Public Works
County of Hawaii 25 Aupuni Street, Room 202
Hilt, HI 96720
g acePt as provided heroin off fsrtna and cond/Non: of tAa hulG aealaranw allraemenq Ines b7na rpraior amendments, rennin onebnQed
and in (u 11 force an4 elhet and subject ra a!I aopllcahle prowls ions or a0 CIrR Chapter p
7N[ UNITEO STA TCS JG AMI=RICA !Y TNC U.S. CN~/IRCNMINTAL Ppp TrC TION AOf NCY
31~NATUPa OI Aw ND Or/ICIAL TTPED N.Nf ANC TITI.f O.Tf
Harry Seraydarian. Director, WMD OCJ 26 1993
NO ON OHNALf OP THE OESIp NP TC+ RECIPIENT OPp ANIZA LION
fIONaTUgE TYP f1 NANf An0 TtTlS COUnty Of OAT[
Stree Yameshiro, Ma or, Hawaii ll l~ 4
fps Pa.T ty00-q00 (R.-. II_ ) PREVIOUS [pl ilON la Oa)O~[T E•