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Home My WebLink AboutCOM 0074.000 2006-2008 +ZV or M~ Harry Kim ~ ~ William Takaba Mayor ~ Director Nancy E. Crawford ~r.~- Deputy Director rr oi'Mi:Y County of Hawaii Finance Department > 25 Aupuni Street Room 118 Hilo, Hawaii 96720 ``"'a' (808) 961-8234 Faz (808) 961-8248 ~ ~ C_ C? r`7 , .a._ January 3, 2007 _c Pete Hoffmann, Chairman and ~ Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: East Hawaii Reload Facility The design and construction of the basic elements of a solid waste collection and processing complex (reload building and related infrastucture) allow for interim and long- term options for legal and effective management of solid waste. Short term options rely on steeper side slopes at the landfill in Hilo and continuing with landfill diversion programs. Long term options are being explored through the Request for Proposal procurement process for a waste to energy plant. For the interim option of bale and barge, as well as for increasing the life of the Hilo Landfill, a tipping floor, and the related infrastructure is required. Enclosed is a bill for an ordinance adding the East Hawaii Reload Facility Project for $2,000,000 to the Capital Budget. This appropriation, which brings the total appropriation for this project to $9.321 M, covers an anticipated funding shortfall. This project allows for the construction of the reload building, scale trailer, scales, utilities, and roadways in the area of the existing Hilo Solid Waste Transfer Station. Design changes, recent construction bid price, add backs, contingencies, construction management and design changes are: Present estimate: 7,456,771.90 basic construction Add back: 498,510.00 permanent staff facility Add back: 125,324.00 transfer scale Add back: 197,501.00 scale area canopy and foundation 620,858.01 7.5% contingency 325,000.00 construction management 100,000.00 completed design change orders Total project estimate: 9,323,964.91 Funding now approved: 7,321,000.00 Funding shortfall: 2,002,964.91 C'Orllm• IVU. Ref. To: vl~'~ ~ Hawaii C°unty is an Equal Opportunity Provider and Employer 12e{, Upte JANE Pete Hoffmann, Chairman and Members of the Hawaii County Council Page 2 January 3, 2007 Analysis has been performed on every facet of the design, to find efficiencies, or redundancies. Construction costs continue to rise, though not as quickly as the last two years. The Department of Environmental Management is confident that this facility will provide the flexibility of function that the County needs to handle our island's solid waste well into the future. If there are any questions, please do not hesitate to call the Department of Environmental Management. Y~~~ ~ ~illiar~r Takaba ' Director of Finance APPROVED: ~~~~~'u~ Harry Kim Mayor Enc. cc: Environmental Mgt, Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Dept of Environmental Management DATE: 1/2/07 STAFF CONTACT: Barbara Bell PHONE: 981-8314 A. REQUEST: Amend CIP Ordinance for FY 06-07 (06-80) to allow for construction of reload building, scale trailer, scales, utilities, and roadways in the area of the existing Hilo Solid Waste Transfer Station. The additional amount requested is $2M, which will bring the total appropriation to $9.321 M. Funding for the following Capital Improvement Project to be furnished through General Obligation bonds. Attached: 1. Project Data/Financial Impact Statement. 2. Explanation of the major components of the facility, now and with possibilities for the future. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The design and construction of the basic elements of a solid waste collection and processing complex (reload building and related infrastructure) allow interim and long-term options for legal and effective management of solid waste. Short term options rely on steeper side slopes at the landfill in Hilo and continuing with landfill diversion programs. Long term options are being explored through the Request for Proposal procurement process for a waste to energy plant. For the interim option of bale and barge, as well as for increasing the life of the Hilo Landfill, a tipping floor, and the related infrastructure is required. Summary of activities on replacement of Hilo Landfill functions and Invitation For Bid # S-3722 follows: 1. State Legislature approved design of alternate solid waste systems, 2002. Governor released funding November, 2002. 2. Council approved and funded with GO Bonds $4M April, 2003. 3. Council approved $2.2M September, 2005. 4. IFB let, October, 2005. 5. Bids received, November 2005. Lowest basic bid for construction $9,338,285.00. Including construction management and contingencies, total cost would have been $10.6M. $6.2M funding available. 6. FYI, the second bid was $81,000 higher, less than 1 % difference. 7. Requested additional allowance ($2.2M) to fund at less than basic level, by using all deductives, negotiating other deletions, and planning on simple design changes. $1.121 M approved in February, 2006 for total of $7.321 M. 8. Contract executed with Isemoto Construction Corporation, March, 2006. Simultaneously began design changes to comply with Council request to reduce costs. Design changes, recent construction bid price, add backs, contingencies, construction management and design changes are: Present estimate: 7,456,771.90 basic construction Add back: 498,510.00 permanent staff facility Add back: 125,324.00 transfer scale Add back: 197,501.00 scale area canopy and foundation 620,858.01 7.5% contingency 325,000.00 construction management 100,000.00 completed design change orders Total project estimate: 9,323,964.91 Funding now approved: 7,321,000.00 Funding shortfall: 2,002,964.91 Analysis has been performed on every facet of the design, to find efficiencies, or redundancies. Construction costs continue to rise, though not as quickly as the last two years. We are confident that this facility will provide the flexibility of function that the County needs to handle our island's solid waste well into the future. SIGNED: /~~~'/~'~'~1~~~~"'- DATE: 1/2/07 Department Head SORT STATION COMPLEX -MAJOR COMPONENTS GOAL: It is the goal of the County to minimize what goes into its landfills through a comprehensive and aggressive program of: recycling -altering materials for another use; ¦ reuse -use of an item or material again with minimal processing; • waste reduction -method or technology for physically reducing the amount of rubbish by weight and volume; examples are waste-to-energy, anaerobic digestion, thermal gasification. Deposit into a landfill will be the last resort. Public recycling center -convenient site for people to drop off recyclable items on the way to the reload building. This is expected to increase the recycling rate by 10 to 15% by making recycling more convenient so people can drop off items before dumping their rubbish. Commercial recycling processing area -area for private recycling companies to operate. These will be companies that support the county's recycling operations. Bottle Bill redemption building -dedicated place for beverage container deposit redemption. Scales and scale house -scales to weigh loads and calculate tip fees from non-residential haulers before rubbish is dumped at the reload building; scales will also support recycling operations. Reload building -facility that will accept all residential and commercial rubbish, including that from the country transfer stations. (For the purpose of initial acceptance of rubbish, this will replace the present Hilo Transfer Station and the Hilo Landfill upon its closure.) All rubbish will be dumped on the floor, where equipment such as loaders and excavators will pick out large items such as white goods. An estimated 2% to 5% recovery off the tipping floor is projected. Remainder of rubbish will be consolidated and loaded into trailers to be transported. Destination will be dependent on the program established: ¦ Waste reduction facility (waste to energy, thermal gasification) ¦ Landfill (Hilo, Mainland, Pu'uanahulu) Fats, oils, greases (FOGS) collection - a receiving bay for collection of fats, oils and greases will be established at the commercial recycling processing area, and used to manufacture biodiesel. Household hazardous waste (HHW) collection site -permanent site for collection of HHW will be established at the commercial recycling processing area. This will replace the present semi- annual collections of HHW. Construction and demolition (C&D) debris recovery yard -this area will provide recycling and processing for certain types of C&D debris. C&D debris is presently 18% of the County's waste stream. An estimated 80% of this (or 14% of the waste stream) can be recovered and reused. Scrap metal recycling yard -cleaning up of contamination at the current scrap metal recycling yard, and preparation of a new area that complies with DOH requirements. Greenwaste processing area remediation -cleaning up of current greenwaste processing area. Earlier uses of the area caused contamination with petroleum products that must be mitigated. Revised 12/06 8 $ o y c 8 M g ~ 2i R~ ~ ~ $ 'ob w q v ~ ~ A ~ h F ~ O ~ m o 0 ~ w o ~ ~b^ Q F h W O W N E W itl ~ .d ~ t[tl F ^WI T ^ a F C w = Z m ~ o c ~ a 3 `C° ~ `n ~ v ~ ~ V b ~ ~+w o ~ ti ~ ~ ~x ro > R 3 d F 'o °cc3 k'c U . ~o ci ~ g ~ a' N ~ F v a ~ o o v¢Fi o ~ •3 ~ 3 0 ~o C a 0. 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