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HomeMy WebLinkAboutCOM 0091.000 2006-2008 rtY O~ DONALD IKEDA tP,!'•_~,' Phone No.: (808) 961-8261 Council Member ~ Fax No.: (808) 961-8912 District 2 South Hilo E-mail: dikeda@co.hawaii.hi.us ~r1 Of M'+ HAWAII COUNTY COUNCIL County of Hawai `i . . Hawai `i Coun Buildrn h' R c:~', 25 Aupuni Sheet ~ Hilo, Hawaii 96720 L-- January 10, 2007 Pete Hoffmann, Chair and Council Members Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Videoconferencing and staffing of Meetings held in West Hawaii It has come to my attention that the upcoming Committee and Council meetings scheduled to be held in West Hawaii during the month of February will not be videoconferenced. Attached please find a copy of Resolution No. 402-06, Draft 4, adopted by our Council on August 1, 2006. You will note that eighth "Whereas" states that "...it is recognized that the ability to hold effective meetings and to comply with all statutory, legal and processing requirements will depend upon the provision of sufficient personnel, equipment and support services...". The final "Whereas" which amended Rule No. 2 of our Council Rules states, among other conditions, that "Videoconferencing shall be provided for all Committee and Council meetings held in West Hawai`i." I would like the Council to take some time during the upcoming Council meeting to discuss the status of vdeoconferencing, equipment and staffing of Committee and Council meetings in West Hawaii. Thank you for your attention in this matter. Sincerely, Donald Ikeda, Council Member 1 District 2 Comm. No. t 1 Ref. To: Ref. Uate Hawaii County Is An Equal Opportunity Provider And Employer d COUNTY OF HAWAII STATE OF HAWAII <; ..M,.:/ RESOLUTION NO. 4112 ©6~ Draft 4 A RESOLUTION AMENDING RESOLUTION N0.99-05, RULES OF PROCEDURE AND ORGANIZATION OF THE COUNCIL OF THE COUNTY OF HAWAII, RELATING TO MEETINGS. WHEREAS, on December 6, 2004, Resolution No. 4-04, Rules of Procedure of the Council of the County of Hawaii governing the affairs of the Council, was adopted; and WHEREAS, to clarify and strengthen its organizafional structure, expand authority of Council Members for greater responsibility, accountability, empowerment and flexibility in its day-to-day operations, Resolution No. 99-OS was thereafter adopted; and WHEREAS, Rules of Procedure and Organization of the Council of the County of Hawaii, Rule No. 2, Meetings, sets forth the various kinds of meetings the council may hold, outlines scheduling requirements and provides public notice guidelines; and WHEREAS, Rule No. 2, paragraph 1, Regular Meetings, provides, among other things, that the Council shall meet at least quarterly in the judicial districts of North Kona or South Kona; and WHEREAS, due to rapid growth and development occurring in West Hawaii and resulting impacts upon the quality of life, citizens residing in the districts of Ka`u, South Kona, North Kona, Waikoloa, Kohala and Waimea, have expressed a strong desire for increased constituent participation, citizen involvement and commitment to the democratic processes of county council meetings; and WHEREAS, public opinion reminds us that effective debate, resulting in positive decision-making, requires personal interaction among decision-makers and citizenry who will ultimately be impacted by such decisions; and WHEREAS, an equal amount of county council meetings between East and West Hawaii will ensure all citizens fair and equitable access to government by Democracy and allows fair opportunity for public input, participation, discussion, debate and resolution of issues that impact quality of life; and WHEREAS, it is recognized that the ability to hold effective meetings and to comply with all statutory, legal and processing requirements will depend upon the provision of sufficient personnel, equipment, and support services; and WHEREAS, the council wishes to amend its rules by amending Rule No. 2, paragraph I, relating to Regulaz Meetings, to read as follows: RULE NO. 2 MEETINGS "1. Regular Meetings. Except as otherwise provided, the Council shall meet regulazly at least twice in every month begitming at 9:00 A.M. in the Council Meeting Room at the County building, Hilo, Hawaii, on the first and third Wednesday of each month, or at other places and/or times designated by the Council^[;-pr~svded-fl}at~he + a ' ~ ae~~~--~•-a Provided however. that effective January 1 2007 the county council shall hold an equal nttmber of Committee and Council meetings in East Hawaii and in West Hawaii subiect to the council's aronroval of adeouate personnel equipment and suproort services to comroly with statutory, legal and processing deadlines This meeting schedule shall remain in effect at least through the 2007 calendar veaz This schedule may be subiect to review in December 2007, at the discretion of the Council Videoconferencing shall be provided for all Committee and Council meetings held in West Hawaii. Notwithstanding Section 3-7, Hawaii County Charter, the second regular meeting of the Council may be in a location other than Hilo." NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII, that amendment to Rule 2, paragraph I, relating to Regular Meetings, is hereby adopted. 2 BE IT FINALLY RESOLVED, that the County Clerk may reprint the Rules of Procedure and Organization, Rule No. 2, without the brackets, bracketed material, and underscoring. Dated at Hilo , Hawaii, this 1st day of August , 2006. INTRODUCED BY: C CIL M~ BER, CO O HAWAII COUNTY COUNCIL _ ROLL CALL VOTE _ County of Hawaii AYES NOES ABS EX Hilo, Hawaii ARAKAKI RIGA X l hereby certify that the foregoing RESOLUTION was by HOFFMANN the vote indicated to the right hereof adopted by the COUNCIL of the HOLSCHUH g Counry of Hawaii on August 1, 2006 IKEDA X ISBELL X ATTEST: JACOBSON X PILAGO X - SAFARIK X - 7 2 0 0 Reference: C-959_2R/P/Cn,mr;l COUNTY CLERK CHAIRMAN & PRESIDING OFFICER RESOLUTION NO. 4U ~ 0 6 3 PETE HOFFMANN yy Oi N BRENDA FORD Chair & Presiding Officer `p~"•''%~~"'~'•~~ STACY K. HIGA • S` IJky " DONALDIKEDA K. ANGEL PILAGO BOB JACOBSON Vice Chair EMILY L NAEOLE 'i; • ~..".~•,p~ DOMINIC YAGONG ~ Oi M~ JYOSHIMOTO HAWAII COUNTY COUNCIL County of Hawai `i Hnwn'ii County Building 25 Aupuni Street Hilo, Hawaii 96720 January 10, 2007 Pete Hoffmann, Chair Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Communication No. 91 Videoconferencing and Staffing of Meetings Held in West Hawaii Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Finance Committee to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Finance Committee for placement on its future agenda. Since y, ~1NMM~.r Dominic Yagong, Chair Finance Committee A / e/Waive to ouncil: Disapproved/Date/Refer to FC: ~~r~ CD.~-t-~. ' Pete Hoffmann, Chair Pete Hoffmann, Chair Hawaii County Council Hawaii County Council DY:awm Serving t/ie Interests of the People of Our Island Hawaii County !s An Enual OpUOrtuuitV Provider And BmD[orer