HomeMy WebLinkAboutCOM 0131.000 2006-2008 Pubr,ov hq~
Harry Kim `g~ ~,i,'Y Dixie Kaetsu
Mayor i Managing Director
Barbara J. Kossow
•r~re os'e>'~`~ Deputy Managing Director
(~aun#'~r of ~ttfuttii
25 Aupuni Street, Room 215 • Hilq Hawaii 96720-4252 • (808) 961-8211 • Fax (808) 961-6553
KONA: 75-5706 Kuakini Highway, Suite l03 Kailua-Kona, Hawaii 96740
(808) 329-5226 Fax (80R) 326-5663
January 24, 2007
The Honorable Pete Hoffmann, Chairman,
and Members of the Hawaii County Council
County of Hawai`I
25 Aupuni Street
Hilo, Hawaii 96720
r-..
Dear Chairman Hoffmann and Members of the County Council:
i) ~
~n
SUBJECT: GENERAL FUND FUND BALANCE
f V
Pursuant to Section 10-8 of the Hawaii County Charter relating to supplemental appropriations,
I am taking this means to certify that there is an unappropriated balance of $11,049,5-14.76 its e
General Fund fund balance as of June 30, 2006. After careful consideration of our _
departments/agencies fund balance requests, we propose to amend the Operating Budget witlr•=
their requested appropriations.
Attached is a list of fund balance proposals showing the breakdown of the appropriations and a
brief explanation on how the funds are to be used. If you have any questions regarding any of the
proposed departmental appropriations, please feel free to call the contact person noted on the
attached proposals list.
Enclosed is a bill for an ordinance amending the Operating Budget by increasing the General
Fund's Fund Balance of the Previous Year account by $11,049,514 and then appropriating it to
the various General Fund expenditure accounts. Also enclosed is another bill for an ordinance
amending the Operating Budget to appropriate $67,000 of the fund balance that we propose to
transfer into the Housing Fund for use at the Kiheipua Emergency Shelter.
In addition, enclosed are three (3) bills for ordinances amending the Capital Budget to create new
projects that will receive their funding from the fund balance. These projects include:
1) West Hawaii Emergency Shelter ($500,000 -County Share)
2) Earthquake Damages ($5,000,000)
3) Kapoho Communications Radio Site and Tower replacement ($755,000)
Should you have any further questions, please feel free to call me.
Aloha,
C1~~-a~,~,?
Harry Kim t
Mayor Comm. No.
Raf. To: FCC
Enclosure ~ p,Fu~ ~ Rof, Uate JAN 2 5 2007
~a ~ ~ w M, Hawaii County is an Egua! Opportunity Provider and Employer
FUND BALANCE PROPOSALS
(listed in the same order as shown on the appropriation bill)
EXPENDITURES:
Legislative Auditors (Contact Person: Lane Shibatal:
$86,400 External Audit:
The cost of the contract with KPMG LLC for the annual audits of the accounts and
financial transactions of the County of Hawaii has increased by $86,400. This is
due to a significant increase in the number of audited programs pertaining to the
single audit of the County's federal financial assistance programs for the fiscal year
ended June 30, 2006.
Data Systems (Contact Person: Clayton Yugawal:
$80,000 Data Systems - OCE (Miscellaneous Contractual Services):
Data Systems is preparing a Request for Proposal to provide all County Agencies
with a document imaging and management application system. This technology
will enhance and increase efficiencies within all county departments/agencies.
This funding will supplement and is in addition to what some departments have in
this fiscal year's budget.
$22,000 Data Systems -Equipment (Computer Equipment & Software):
Funding is requested to purchase migration tools for the County's network and
email systems ($16,000). Due to the County's growth in computer users,
additional client licenses ($6,000) are needed.
Finance (Contact Person: Nancy Crawford):
$7,300 Finance Admin & Budget - S & W (Regular S&W):
Request for a Personnel Clerk position for the Department of Finance. The
department currently has seven divisions and over one hundred employees and
the administration office has four employees, three of whom are appointees. The
current Personnel Assistant II must handle all recruitments, routine and non-routine
personnel duties and documentation. Additionally that position is responsible for
semi-monthly payroll submittals. With no backup for this position, an additional
position is necessary to insure coverage and continuity of essential operations.
$35,000 Finance Admin & Budget - OCE. (Rent of Land-Bldg-Office):
Efforts are being made to find additional general office space for the Department of
Research and Development so they may better serve the public.
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$2,200 Finance Admin & Budget -Equipment:
This amount covers the equipment (desks, chairs, PCs, etc.) for the new
Personnel Clerk.
Research & Development (Contact Person: Jane Testa):
$6,740 Research &Dev - OCE:
The office relocation to Puainako Town Center incurred unbudgeted expenses
such as special packing of the copiers and fax machines (Miscellaneous Charges -
$500) and WebEx online conferencing and Broadband Access subscription for the
staff members in Hilo and Kona (Telephone - $6,240).
$11,200 Research &Dev -Equipment:
R & D plans to purchase six laptop computers ($10,500 -Computer Equipment &
Software) for online conferencing purposes and file cabinets for sensitive materials
at the Puainako Town Center (Office Equipment, Fixtures & Furniture - $700).
$7,000 New Industry & Industry Development (Mileage & Auto Allowance):
Due to the transfer of the Energy Specialist position to Kona, the mileage expense
has increased significantly.
$1,800 Hawaii County Resource Center:
These funds are needed to increase the balance of the Miscellaneous Contractual
Services account by $1,000 and to purchase a locking equipment storage cabinet
(Miscellaneous Equipment - $800).
Public Works (Contact Person: Jiro Sumada):
$126,000 Building R&M - OCE:
Due to the rising cost of electricity, additional funding is needed. (Electricity -
$80,000).
Due to the cost increase in the County's insurance policy, additional funding is
being requested. (Insurance - $46,000).
2
Police (Contact Person• Assistant Chief Paul Ferreira/Kav Oshiro):
$189,000 Police Administration Division - OCE (Miscellaneous Contractual Services):
Much needed repairs to the main Public Safety Building (Headquarters) are
included in this request. Funds to be utilized to upgrade the electrical power
supply to accommodate the increased power supply demand, especially for
the upgrade of the Communications Dispatch Center for the Wireless E911
system ($100,000) and for the repair and upgrade of the elevator located in
Building A, which is in constant need of repairs ($79,000). Also, $10,000 is
needed to fund an analysis of the County's microwave system and facilities,
to determine whether or not Hawaii Volcano Observatory's (HVO) request to
bring their new equipment on-line can be accommodated. The sites in
question are Captain Cook, South Point and the County Baseyard.
$3,500 Police Administration Division -Equipment (Computer Equipment & Software):
Computer equipment for the new Police Sergeant position for the Special
Response Team is needed.
$13,930 Police Administration Services - S & W (Regular S&W):
A Police Sergeant position is being created and will be assigned permanently to
the Special Response Team. Currently, the department has temporarily
reassigned aDetective/Sergeant position from their Operations Bureau.
Fire (Contact Person: Chief Darryl Oliveira):
$110,520 Fire Protection - OCE (Miscellaneous Contractual Services):
Funds are requested to improve the public protection services in the County of
Hawaii and will be use to Repair and/or upgrade the rescue boats for the Rescue
Companies located at the Waiakea and Kailua Fire Stations ($110,520).
$23,158 Fire Protection -Equipment:
Additional equipment is needed in the field. This includes two Radio Base Stations
for the Laupahoehoe & Kawailani stations as the existing ones need to be replaced
as they are aged and obsolete ($7,632) and an Emergency Radio Communications
System Repeater in the County Baseyard as the present system is antiquated and
replacement parts are no longer available ($15,526).
Public Works (Contact Person: Jiro Sumada):
$30,668 Building Inspection -Equipment (Motor Vehicle):
Funds are needed to purchase a vehicle for a building inspector.
Animal Control (Contact Person: Assistant Chief Paul Ferreira/Kav Oshiro):
$50,000 Humane Society (Miscellaneous Contractual Services):
Extension of the contract until June 30, 2007 has resulted in the increased cost.
3
Civil Defense (Contact Person: Troy Kindred):
$375,000 Civil Defense Agency -Equipment:
To improve radio broadcast communication during an emergency, generators will
be provided to the island's stations ($325,000). An Emergency Response Vehicle
is needed for the new Civil Defense Administrative Officer position that was
created in the current fiscal year's budget (Motor Vehicle - $50,000).
Office of the Prosecuting Attorney (Contact Person: Jay Kimura):
$34,000 Prosecuting Attorney - OCE (Electricity):
Due to the delay in moving to their new Aupuni Center office, additional funding is
being requested for electricity costs at their Rainbow Drive office.
Parks & Recreation (Contact Person: Pat Engelhard):
$6,700 Rural Cemeteries - OCE (Miscellaneous Contractual Services):
To improve conditions at four of the rural cemeteries (Honokaa, Kukaiau,
Laupahoehoe, and Kukuihaele), maintenance was increased from once a month to
twice a month. This change increased the cost of the contract with the
maintenance vendor.
$4,000 RSVP - OCE (Mileage):
The IRS continues to increase the mileage reimbursement rate which has resulted
in less than sufficient funds for the seniors providing volunteer services around the
island.
$150,000 Parks R&M & Improvements (Miscellaneous Contractual Services):
Paving of the Kailua Park parking lot is underway, by the Highways Division, to
improve the condition of the parking lots and drives, etc. This funding will pay for
the material costs incurred by this project.
$250,000 West Hawaii Golf Program (Miscellaneous Contractual Services):
The success of the subsidy for the West Hawaii golf program has resulted in a
need for additional funding.
Miscellaneous:
$67,000 Transfer to Housing Fund: (Contact Person: Edwin Taira):
Funding is needed to renovate and repair the Kiheipua Emergency Shelter in
South Hilo.
4
$6,605,000 Transfer to Capital Projects Fund:
Supplemental funding is needed to complete the following Capital Improvement
Projects:
Environmental Management: (Contact Person: Barbara Bell)
Kapoho WWTP Feasibility Study 50,000)
Finance: (Contact Person: Deanna Sako)
Earthquake Damages -County Share 5,000,000)
Fire: (Contact Person: Chief Darryl Oliveira)
Kapoho Communications Radio Site 755,000)
and Tower Replacement
Office of Housing and Community Development:
(Contact Person: Edwin Taira)
West Hawaii Emergency Shelter 500,000)
(this is a County Match so State Funds can be released]
Parks & Recreation: (Contact Person: Pat Engelhard)
NAS Swimming Pool Repairs 250,000)
Public Works: (Contact Person: Jiro Sumada)
Waikoloa Emergency Road Materials 50,000)
$168,538 Transfer to Solid Waste Fund: (Contact Person: Barbara Bell)
The Solid Waste Fund ended FY2005-06 with a negative fund balance and
an increase in the general fund subsidy is needed to cover the deficit.
Actual tipping fee revenues were less than budgeted as a result of lower
volumes than anticipated.
$61,051 Transfer to Golf Course Fund: (Contact Person: Pam Mizuno)
Funds are needed to cover the Golf Course negative fund balance.
Although rates were increased, they have not been able to generate enough
revenue to cover current operating expenses.
$1,600,000 Transfer to Public Access/Open Space Preservation Fund:
(Contact Person: Bill Takaba)
This amount represents 2% of the expected real property tax collections for the
period of November 2006 to June 2007.
$921,809 Transfer to Budget Stabilization Fund: (Contact Person: Nancy Crawford)
This supplemental funding will be used to help augment this fund.
5
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