HomeMy WebLinkAboutCOM 0130.000 2006-2008 JMt'`'--~'~
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o°•''...- Dixie Kaetsu
Harry Kim • ~ad,~,;,
Mayor Managing Director
Barbara J. Kossow
ii,~`d:~--+,°:;M~~ Deputy Managing Director
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25 Aupuni Street, Room 215 Hilo, Hawaii 96720-4252 (808) 961-8211 Fax (808) 961-6553
KONA: 75-5706 Kuakini Highway, Suite 103 Kailua-Kona, Hawaii 96740
(808) 329-5226 Fax (808) 326-5663 c7
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January 24, 2007 n
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The Honorable Pete Hoffmann, Chairman, -L
and Members of the Hawaii County Council
T
County of Hawaii .3
25 Aupuni Street
Hilo, Hawaii 96720
c~
Dear Chairman Hoffmann and Members of the County Council:
SUBJECT: HIGHWAY FUND FUND BALANCE
Pursuant to Section 10-8 of the Hawaii County Charter relating to supplemental appropriations,
1 am taking this means to certify that there is a balance of $3,019,667.86 in the Highway Fund
fund balance as of June 30, 2006. As shown below, we are proposing the appropriation of
$3,016,506 of the fund balance to supplement the Traffic Division - OCE, Traffic Street Lights,
Highway Maintenance Admin -Equipment, Roadside Maintenance Service, Highway Mass
Transit - OCE, and Transfer to Capital Project Fund.
Available Highway Fund fund balance at FY end 06/30/06: $ 3,019,667.86
Less: Appropriations: 3,016,506.00
Remaining Fund Balance: $ 3,161.86
Enclosed is a bill for an ordinance amending the Operating Budget by increasing the Highway
Fund's Fund Balance of the Previous Year account by $3,016,506 and then appropriating it to the
aforementioned accounts. The written explanation of these appropriations is attached to this
transmittal letter.
Also enclosed is a bill for an ordinance that amends the Capital Budget by appropriating
$350,000 of the Highway Fund fund balance that we propose to appropriate to the Transfer to
Capital Project Fund account. This new project, the Traffic Safety & Efficiency Study for
$350,000, will assist the Department of Public Works lay the foundation for developing an
overall strategy to effectively operate their transportation roadways for the next 20-30 years.
Should you have any further questions, please feel free to call the Department of Public Works.
Aloha,1 ~ p
C/~~Y&~9~ Comm. No. ~ 30
Harry Kim Ref. To:
Mayor
Ref. Uote IAN ~ S?nn7
Enclosure
C~ 35 3~> Hawai 9 County is an Equaf Opportunity Provider and Employer
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Public Works DATE: 1-22-07
STAFF CONTACT: Bruce C. McClure PHONE: 961-8324
A. REQUEST:
Amend Ordinance No. 06-79, Operating Budget, Highway Fund by appropriating $2,745,006 for additional funding
for the Traffic Division, Highway Maintenance Division, Mass Transit, and Capital Projects.
020.281.5281.02.235 Traffic Division OCE -Misc Materials 120,000
020.281.5281.32.230 Street Lights -Highway Materials 299,172
020.301.5301.06.456 Highway Maintenance Admin Eq -Construction/Repair Equip 700,000
020.301.5301.06.480 Highway Maintenance Admin Eq -Misc Equipment 327,500
020.301.5301.76.235 Highway Maintenance -Roadside Maintenance 69,834
020.311.5316.02.115 Highway Fund -Mass Transit -Misc Contract Services 650,000
020.801.5801.34.341 Highway Fund -Transfer to Capital Project Fund 850,000
TOTAL $3,016,506
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
Available Highway Fund Balance at FY end 6/30/06 $ 3,019,667
The balance has accumulated due to carried forward balances and unexpended appropriations
that have lapsed. Therefore, we are requesting appropriating and funding the following:
Traffic Division Description FY 2006-2007
Add'I funding needed
Traffic Administration Repairlrenovate Traffic Administration multi level 120,000
structure, Signal Shop Quonset, and Signs & Markings
Quonset
Street Lights Signals New and Upgrades -UPS, Type 2070 traffic 299,172
controllers, upgrade old signal controllers, Type 332
Traffic Enclosure Communications system upgrade,
etc.
Traffic Total 419,172
(Continued on next page)
SIGNED: e. /°~.c DATE: yYlo7
' Department Head
C. BACKGROUND AND JUSTIFICATION (continued):
Highwavs Division Description FY 2006-2007
Add'I funding needed
HWY Administration One (1) each Excavator equipment refunding, 400,000
originally budgeted in FY 06-07, postponed for more 145,000
critical non-budgeted equipment; 120,000
One (1) ea new Truck Tractor, and new Low Boy
Trailer
(1) Bitumul Trailer, 600 gal for bitumul spreading 35,000
during resurfacing work
(30) Portable Radios for crew communication 54,000
(6) Message Signs for informationlpublic road notices 166,500
(3) Light Towers for nighttime work during 57,000
emergencies
(2) AC Berm Machines to construct berms along 30,000
roadsides
(1) Tire Cutter for proper fire disposals 20,000
HWY Roadside Various Manhole Rings to raise manhole covers during 69,834
Maintenance resurfacing projects
Highways Total 1,097,334
Mass Transit Description FY 2006-2007
Add'I funding needed
Misc contracts to improve bus transportation 368,000
islandwide
Re-appropriate lapsed funds for misc items and 282,000
contracts to improve the bus transportation islandwide
Total Mass Transit $650,000
Transfer to Capital Description FY 2006-2007
Projects Add'I funding needed
West Hawaf'i Facility add'I funding 500,000
needed
Traffic Safety & Efficiency Study 350,000
Total Transfer to $850,000
CIP
FUNDING REQUEST RECAP:
Traffic 419,172
Highway 1,097,334
Mass Transit 650,000
Transfer to Capital Projects 850,000
TOTAL $ 3,016,506
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Public Works DATE: 1-22-07
STAFF CONTACT: Bruce C. McClure PHONE: 961-8324
A. REQUEST:
Amend Ordinance 06-80, the Capital Budget by adding the following appropriation:
Traffic Safety & Efficiency Study $350,000
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
(See attached)
SIGNED: /V"~-~- L' ' G~`~`'` DATE: ~ ~'Z~'C ~7
Department Head
Background and Justification
for
Traffic Safety and Efficiency Study
The proposed study is to assist the Department in implementing apro-active effort to address the
following two major concerns for the County owned and maintained roadways around the island:
1. Traffic Safety: Each year motorized and non-motorized vehicle crashes on our roads are
investigated and information recorded by the Hawaii County Police Department. These
reports are submitted to the County Traffic Division and the State Department of
Transportation. The intent of this information sharing is to track trends of vehicle crashes so
improvements can be made to prevent future crashes. Due to limitations on existing
manpower, a comprehensive program to carry through with a traffic safety improvement
program has been hindered from being effectively implemented, with starts and stops over
the past 15-20 years.
The proposed remedy is to initiate a nationally recognized program to evaluate and take steps
to upgrade County roads to improve traffic safety for vehicles and pedestrians island-wide.
Endorsed and promoted by the Federal Highways Administration (FHWA) and the Institute
of Transportation Engineers (ITE), a new program entitled Road Safety Audits (RSA's) is
described as a proactive approach to improving transportation safety.
The RSA process involves examining a future or existing roadway, in which an independent,
qualified auditor or multi-disciplinary team reports on safety issues. The results are geared
toward reducing the crash potential and improve the safety performance of a roadway as a
proactive approach to safety and should be used in defense of tort liability. The value of the
RSA process in identifying roadway safety issues makes it an important component of any
agency's safety strategy.
The requested funds will be used to hire an engineering Consultant to organize and
implement a Road Safety Audit program that can be used to assist our Traffic, Engineering
and Highway Maintenance Divisions to transition from a complaint drive system to a safety
driven orientation. Included in the scope of work for the Consultant is to propose new
internal procedures to assist all three divisions so the RSA's become a routine means of
improving traffic safety on island roadways.
2. Traff?c Efficiency: Currently, there are four major population centers on this island: Kona,
Waimea, Hilo and Puna. Of these towns, Hilo has the most extensive roadway network
providing motorists with a variety of travel routes to get to various destinations between
home and work. The roadway network of arterial and major collector roads in Puna, Kona
and Waimea are very limited in meeting the needs for these communities which have seen a
significant growth in population of residents and visitors over the past 20 years. This
population growth and the corresponding increase in the number of vehicles, bicycles and
pedestrians has placed an ever increasing strain on the limited roadways causing major traffic
delays during peak travel hours. In addition, new construction projects geared to improve
traffic congestion will temporarily cause increased traffic delays until these projects are
completed.
To address this situation, a study is proposed to assist the Department in identifying new
technologies needed to implement an Intelligent Transportation System (ITS) that will
provide motorists with real time traffic information to help them adjust their driving habits to
better distribute traffic and reduce traffic delays. In addition, the system will assist Civil
Defense in responding to natural disasters and serious vehicle crashes by providing real time
road conditions to assist in emergency response and if necessary evacuation of various areas
around the island.
The requested funds will be used to hire an engineering consultant to perform an assessment
study and initial planning that will lead to installation of an ITS system to reduce traffic
congestion on existing County and State roadways. The ITS assessment will be broken up
into two parts. First to assess what ITS technologies are appropriate for our island-wide road
network. And secondly, to develop an implementation plan for specific system
improvements that could be easily integrated into existing construction projects, and which
could be incorporated into a Request for Proposals for a comprehensive complete ITS
system. Long term ITS system components would also be identified for future funding.
The purpose of combining these two initiatives is to assist the Department in laying the
foundation for developing an overall strategy to effectively operate our transportation roadways
for the next 20-30 years. The major benefit of this effort is to maximize the use of limited
resources by developing a collaborative road safety audit program focused on reducing vehicle
crashes, which tax emergency response agencies, not to mention reducing the tragic impacts of
these crashes on the families of victims. In addition, with the ITS system we can give motorists
real time choices to better distribute traffic over our roadway network to minimize traffic de]ays
and which further reduces the potential for vehicle crashes.
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