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Home My WebLink AboutCOM 0168.000 2006-2008 MiV os Mu Harry Kim '-~.~~4~ William Takaba Mayor Director Nancy E. Crawford t ui N'~•` Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 Fax (808) 961-8248 c February 5, 2007 -,-1 ca _ Pete Hoffmann, Chairman and = Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 _a RE: APPROPRIATION OF FUNDS TO A NONPROFIT ORGANIZATION TO ADMINISTER THE EMERGENCY SHELTER IN SOUTH HILO Late last year, the County of Hawaii had been notified that the East Hawaii Coalition for the Homeless (EHCH) was unable to administer their Kihei Pua Emergency Shelter program in South Hilo, funded, in part, by a county grant. This program provides a 24 hour emergency shelter that serves families and individuals and provides participants opportunities to become self sufficient and prepares them to secure and maintain permanent housing. Pursuant to Chapter 2, Article 25, Section 2-139(b) of the Hawaii County Code, "in the event that a grantee nonprofit organization is unable or unwilling to provide the public service(s) for which a grant was appropriated, the mayor may direct the finance director to solicit applications from eligible nonprofit organizations to fulfill the specific public purpose(s) for which the funds were originally appropriated for the remainder of the fiscal year. The director shall forward recommended application(s) and appropriation measure(s) to the council for its decision. Funds appropriated to a successor nonprofit organization shall not exceed the balance of unexpended County funds awarded to the original grantee nonprofit organization". In compliance with Chapter 2, Article 25 of the Hawaii County Code, a public notice for the solicitation of applications was published in the local newspapers on January 19, 2007. Enclosed is the lone application from the Office of Social Ministry, a qualifying organization, to administer the Kihei Pua Emergency Shelter program and a resolution transferring $20,000, the remaining grant balance, from the East Hawaii Coalition for the Homeless to the Office of Social Ministry. We will notify the applicant, Office of Social Ministry, as soon as the Council has acted upon this application. Should you have any questions, please feel free to call me. C2 William Taka Director of Finance / Comm. No. Enc. Application for Nonprofit Grant Funds Ref. To:_ Resolution ke.z`. 2ppj Hawaii County is an Equal Opportunity Provider and Employer ~ Ida. 73-0'7 ~ Roman Catholic Church in the State of Hawaii, Office for Social Ministry Kihei Pua Emergency Shelter Agency Director: Carol R. Ignacio, Executive Director Phone No.: 808-935-3050 X 105 Confaci Person: Brandee Menino, Program Administrator Phone No.: 808-935-3050 X 1 13 Mailing Address: 140-B Holomua Street, Hilo, HI 96720 Facility/Site Address: Same Fax No.: (808) 935-3794 Email Address: carolrian(p"7aol.com. bcachola@rcchawaii.ora. Name of Accountant/CPA Nancy Kay Lee, BBA, MBA -Accountant (808) 935-3050 x 108 140-B Holomua Street, Hilo, HI 96720 Choo, Osada & Lee, CPAs, Inc. -Auditor Phone Number: (808) 734-1921 Mailing Address: 3536 Harding Ave., Room 605, Honolulu, HI 96816 Amount of Request for County Funds: $30,000 Prior Year(s) Funding: 04-OS OS-06 06-07 $0 $0 $20,000 Agency Mission Statement: The Office for Social Ministry (hereinafter "OSM") is amulti-faceted department of the Roman Catholic Church in Hawaii, was established in 1986 to serve, with dignity, the poor and marginalized in state of Hawaii. The mission of OSM is: To meet the challenges of ever-changing community needs by utilizing spiritual, human and material resources To empower those in need To live with dignity and respect. Program Description: ON January 1, 2007, OSM assumed fiscal and operational responsibilities for the Kihei Pua Emergency Sheller, previously operated by The East Hawaii Coalition for The Homeless, which NONPROFIT GRANT APPLICATION FISCAL YEAR 2006-07 Page 1 Roman Catholic Church in the State of Hawaii, Office for Social Ministry Kihei Pua Emergency Shelter provides emergency housing for up to 58 individuals for 90 days. This program is a vital components of our organization's ability to provide a systematic and seamless continuum of care to our consumers, to better assist them in obtaining and retaining permanent housing and maintaining long-term economic independence and self-sufficiency. Our taraet arou~ for the Kihei Pua Emergency Shelter consists of individuals and families who are experiencing homelessness, including the unsheltered homeless, those living in emergency and transitional housing programs/shelters, and those aT-risk of homelessness. Additionally, preference is given to families, with space provided for individuals as available. Services available to participants build on extensive linkages to agencies throughout our community as well as The experience and knowledge of our own on-site staff, and consist of: transitional housing; case management, including intake, assessment, and access to services; educational and vocational Training; job placement; transportation support; a mentor program; linkages to substance abuse and mental health treatment; assistance with family unification; life skills and financial skills training; culturally appropriate activities; housing placement assistance; and one year of aftercare after placement in transitional or permanent housing. Total Budget and Position Count Total Program Budget 3,425,352.00 Total Program Position Count SN,3pt Total Agency Budget 5,703,283.00 Total Agency Position Count 63tt,25pt Program Objectives: For FY-07-08: 1. Provide 305 program participants with emergency housing and case management; 2. Maintain clean and sober housing for 100% of program participants; 3. Assisi 55% of program participants in obtaining transitional or permanent housing; 4. Assist in obtaining employment and education placement for 45 participants; 5. Assist with increased menial health and substance use Treatment for 75 participants. Program Highlights thus far in 06-07: 1. OSM assumed administration of the Kihei Pua Emergency Shelter in January 2007 at 110 Ululani Street, providing emergency housing for 58 individuals for up to 90 days. 2. Hired three (3) full-Time and two (2) part-time employees To provide case management, life skills training, and supervision To program participants. We are currently interviewing To fill the remaining positions. 3. We have partnered with Hale Nani Work Furlough for free labor, along with program participants from Ponahawai Ola, To paint The interior of our administrative building and refinish the flooring. NONPROFIT GRANT APPLICATION FISCAL YEAR 2006-07 Page 2 Roman Catholic Church in the State of Hawaii, Office for Social Ministry Kihei Pua Emergency Shelter 4. We are working with the Mayor's Office for renovation funds totaling $67,000 in materials; we also have commitments from the Hawaii Public Housing Authority for Emergency Sheller Grant monies Totaling $50,000, and stipend monies totaling $170,000. Performance Measures: FY 2004- FY 2005- FY 2006-07 OSAcfual * 06Budgef * Estimate Number of persons placed in emergency or - - 325 transitional housing Number of persons placed in permanent housing - - 150 Number of persons placed into drug treatment or - - 50 alcohol Treatment Number of persons obtained employment - - 25 Number of persons who participated in long-term - - 305 case management services Number of persons accessing mental health - - 25 services *If applicable Program Expenditures FY 2004-OS FY 2005-06 FY 2006-07 Actual * Budget * Estimate Salaries and Wages - 190,472,.00 Professional Fees - 0 Operations - 20,000.00 Equipment - 0 Other(rent/deposit - 0 subsidies)# Total - 210,472.00 * If applicable # Please explain in detail on separate sheet NONPROFIT GRANT APPLICATION FISCAL YEAR 2006-07 Page 3 Roman Catholic Church in the State of Hawaii, Office for Social Ministry Kihei Pua Emergency Shelter Program Funding Sources: Identify all funding sources (specific to this program only) Revenue Source FY 2004-05 FY 2005- FY 2006-07 Actual * 06Budget * Estimate ESG - - 50,100 County of Hawaii - 20,000 Mayor - 67,000 HIUW - - 9,917 Program Fees - - 29,150 HPHA Emergency Shelter - - 170,000 Other Grants & Foundations - Total - - 346,167 *If applicable Explain what plans, if any, your agency and/or program has to increase revenues to support this program. When do you anticipate your program to become self-sustaining? OSM's Kihei Pua Emergency Shelter has received extensive support from State and County agencies such as The Hawaii Public Housing Authority (HPHA, formerly HCDCH); and the County of Hawaii (CoH)). Additionally, we are applying for annual support from the Hawaii Island United Way. We are pursuing additional granT opportunities with the Kellogg FoundaTion, Hawaii Community Foundation and the Office of Hawaiian Affairs. Program fees generated from our emergency shelter provide an additional revenue stream for operaTional costs once we are operating aT full capacity. NONPROFIT GRANT APPLICATION FISCAL YEAR 2006-07 Page 4 Roman Catholic Church in the State of Hawaii, Office for Social Ministry Kihei Pua Emergency Shelter I (we) have read and understood all of the eligibility requirements; grant conditions; award procedures; and records, reporting and fiscal accountability requirements as mandated in Article 25, Sections 2-1 35 - 2-142.2, Hawaii County Code, relating to Appropriation of Funds to Nonprofit Organizations. I (we) hereby certify that information supplied herein including all supporting documents is correct and that I (we) have The authority and ability to fully administer the program(s) pursuant to law. I (we) understand that information supplied herein shall be made public according to Chapter 92F, Howai'i Revised Statutes. IF awarded a grant from the County of Hawaii, I (we) understand and will comply with the requirement to submit ayear-end report to the Legislative auditor within 60 days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period. Failure to submit a timely, complete. and accurate year-end reoori will impact the evaluation of yourproaram's or agency's future fundina requests. Signature of Board President~Chair Date Signature of Executive Director ate UNSIGNED PROPOSALS WILL NOT BE ACCEPTED! NONPROFIT GRANT APPLICATION FISCAL YEAR 20116-07 Pagc 5