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Home My WebLink AboutCOM 0185.000 2006-2008 MtV Or N~ Harry Kim ~ c~.~~ . William Takaba Mayor ~ Director . • Nancy E. Crawford Deputy Director h~oi'M•a~ County of Hawaii r~, Finance Department ;=3 25 Aupuui Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234. Pax (808) 961-8248 ,-1 T _ ~ ~ February 5, 2007 . Pete Hoffmann, Chairman and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution to Amend Resolution No. 23-07, Authorizing the Mayor to enter into an agreement with the State of Hawaii Department of Agriculture for the Coqui Frog Eradication & Control Program. On January 19, 2007, the County Council adopted Resolution No. 23-07 that authorized the Mayor to enter into an agreement with the State of Hawaii Department of Agriculture for the Coqui Frog Eradication & Control Program. The Department of Agriculture had proposed to enter into a contract with the County of Hawaii and provide the county with $140,000, a portion of their Act 160 funding, and for it to be used to purchase citric acid anhydrous for the control of the Coqui frog on the Island of Hawaii. Since then, at the request of the State Attorney General's Office, the final report summarizing the project services completed and the final fiscal report summarizing expenditures included on the project is now due by May 1, 2007, instead of March 1, 2007 as was noted specifically in the resolution. Enclosed is a resolution amending Resolution No. 23-07 by changing the date of the final report requirements from March 1, 2007 to May 1, 2007. In order to expedite the implementation of this contract and since the only change to the resolution is the reporting date, the Office of Management would like to request a waiver from the Finance Committee and have this resolution heard at the next Council meeting scheduled for February 22, 2007. If there are any questions, please do not hesitate to call the Office of Management. A<, '~U° William Ta a Director of Finance APPROVED: ~u ~NOr ¢ Harry Kim Comm. No. ' V~ Mayor Ref. To: ~tUWtGt~ Ref. ~e}~ FEB 0 9 ~np~ Enc. cc: Management Hawai i County is an Equal Opportunity Provider and Employer P.~o. 8o-v-7~ Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Office of Management DATE: 02/01/07 STAFF CONTACT: William P. Kenoi PHONE: X8508 A. REQUEST: Prepare a resolution to amend Resolution 23-07 which authorized the Mayor of the County of Hawaii to execute a Contract for Goods and Services with the State of Hawaii, Hawaii Department of Agriculture, to enable the County of Hawaii to use these funds for the purchase of citric acid anhydrous for the control of the coqui frog on the Island of Hawaii. Per the request of the State Attorney General's Office, the end date of this project's reporting requirements have been changed from March 1, 2007 to May 1, 2007. (Resolution 23-07 and its contract exhibit had noted March 1st as the end date.) We are requesting a waiver from the February 21st Finance Committee since the only change to the previous resolution and contract agreement is the completion date. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): The State of Hawaii Legislature enacted Act 160, Supplemental Appropriations Act of 2006. The Department of Agriculture proposed to enter into a contract with the County of Hawaii using these funds appropriated to them for coqui frog control and eradication under Act 160. The County of Hawaii shall now submit to the State, a final report summarizing the project services completed and a final fiscal report summarizing expenditures included on the project by May 1, 2007 (not March 1, 2007). SIGNED: DATE: ~.tjL' GRANT SUMMARY (Su lement to B-52, Re uest for Council Action) T e of Grant A ro riation bein re uested: ew or an additional a ro riation) ® New (for this fiscal year period). OR ? Additional appropriation (to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to ®Yes ? No Council? ?Yes ? No Name of Grant Program: State of Hawaii, Department of Agriculture Citric Acid Contract Grantor: State of Hawaii Department of Agriculture County Grantee Department or Agency: Office of Management County Grantee Contact Person: William P. Kenoi Phone Number: 961-8508 Amount of Grant: $140,000.00 Grant Period (Commencement & Completion): February 23, 2007 -May 1, 2007 Purpose of Grant: To enable the County of Hawaii to purchase citric acid anhydrous for the control of the coqui frog on the Island of Hawaii. County Match required?: ?Yes ®No If yes, Matching Amount? Budgeted in account# In-kind? Explain: Explanation: N/A County's personnel requirements: Amount of new position(s)? Qty: _ Permanent: ? Temporary: Duration: Full-time: ? Part-time: Time Element: Qty: Contractual: ? Explain: Explanation: The County of Hawaii has a 2 person work crew for coqui frog eradication and control therefore no additional personnel are required. Additional Comments about Grant: The County of Hawaii shall submit to the State, a final report summarizing expenditures included on the project by May 1, 2007. B-52 Grant Summary Form DOMINIC YAGONG a~'* Phone: (808) 961-8264 Councli Member FAX: (808) 961-8912 •~Oi Nr+ HAWAI `I COUNTY COUNCIL County ofHawai'i Hawaii County Building 25 Aupuni Street Hilo, Hawaii 96720 February 8, 2007 Pete Hoffmann, Council Chair Council Members Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution to Amend Resolution No. 23-07, Authorizing the Mayor to Enter into an Agreement with the State of Hawaii Department of Agriculture for the Coqui Frog Eradication & Control Program. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Sin rely, IMM~ Dominic Yagong, Ch Committee on Finance oval/Date/Waive to ounciL• Disapproved/Date/Refer to FC: @-,. - _ T - Pete Hoffmann, Chair Pete Hoffmann, Chair Hawaii County Council Hawaii County Council lga