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Home My WebLink AboutCOM 0193.001 2006-2008Harry Kim Mayor William Takaba Director Nancy E. Crawford Deputy Director County of Hawaii Finance Department 25 Autuui Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961-8248 ,) 3 March 1, 2007 0 Pete Hoffmann, Chairman and Members of the Hawai'i County Council Hawai'i County Council co 25 Aupuni Street -0 Hilo, Hawai'i 96720 I" Re: Progress and Status Reports The budget and program reviews for the County of Hawai'i's Departments and Agencies will begin on March 28, 2007. 1 am enclosing a booklet containing the reports entitled, Six Month Progress Report on Program Objectives for FY 2006-07 and Final Status Report on Program Objectives for FY 2005-06. These reports provide information to the members of the County Council so they may evaluate our program accomplishments for the first 6 months of the current fiscal year and for the last fiscal year 2005-06. Should you have any questions or need more information, please let me know. Thank you very much. �VUv William Tak ba Director of Finance FTAI % arty Kim l Mayor Enc. (Note: The above Report is on file in the Office of the County Clerk.) Comm. No. iq� 3 . t r Hawaii County is an Equal Opportunity Provider and Employer Ref. To: c+ Ref. Date MAR 0 2 2007 COUNTY OF HAWAI `I Departmental & Agencies' SIX MONTH PROGRESS REPORT ON PROGRAM OBJECTIVES FOR FY 2006-07 and FINAL STATUS REPORT ON PROGRAM OBJECTIVES FOR FY 2005-06 Table of Contents Within each of the following departmental, agency, or fund section, contains the: • Six Month Progress Report on Program Objectives for FY 2006-07 (white pages) • Final Status Report on Program Objectives for FY 2005-06 (yellow pages) 1. Aging 2. Civil Defense Agency 3. Corporation Counsel 4. County Council/Clerk 5. County Physicians 6. Data Systems 7. Elderly Activities 8. Environmental Management 9. Finance 10. Fire 11. Human Resources (previously known as Civil Service) 12. Liquor Control 13. Management 14. Mass Transit Agency 15. Miscellaneous Accounts 16. Parks & Recreation 17. Planning 18. Police 19. Prosecuting Attorney 20. Public Works 21. Research and Development 22. Highway Fund 23. Sewer Fund 24. Cemetery Fund 25. Bikeway Fund 26. Beautification Fund 27. Vehicle Disposal Fund 28. Solid Waste Fund 29. Golf Course Fund 30. Geothermal Relocation Revolving Fund 31. Housing Fund 32. Geothermal Asset Fund I ACING AGING Non -Contracted Services 1. Caregiver Support: National Family Caregiver Support Program a. Develop and maintain information and outreach displays and presentations about the availability of support services for caregivers. Participate in at least five (5) outreach sessions with information and displays on the availability of services for caregivers. In the first six months of the fiscal year the Caregiver Support Program participated in four events, providing information in person, in displays and with hand out material to interested caregivers and the general public. August 24 Senior Health Fair September 30 Alzheimer's Memory Walk October 17 KTA Employee Health Fair November 29 Honokaa Senior Center Long Term Care Planning b. Continue to support family caregivers in ways that improve and extend the ability to provide care by strengthening and integrating existing services and expanding innovative services. At least 70% of caregivers will report that caregiver program support helped them to continue giving care and are satisfied with the services provided. Annual survey to collect information on caregiver satisfaction to be completed by June 2007. c. To support, plan and/or coordinate three (3) training sessions or conferences relating to caregiver concerns and issues each year. • At least 70% of participants will be satisfied with the content, usefulness and effectiveness of the information covered at the training sessions. • At least 70% of participants will want more training session in the future. Five training sessions and a Caregiver conference were held in the first six months of this fiscal year. July 19 Carousel of Care Caregiver Conference in Kona July 29 Caregiver Survival Workshop at HIAC August 16 Caregiver Survival Workshop in Puna October 21 Caregiver Survival Workshop at HIAC October 26 Caregiver Survival Workshop at Tutu's House in Waimea December 9 Caregiver Care Day at HIAC Survey results to be complied by June 2007. Six Month Progress Report on Program Objectives for FY 2006-07 AGING AGING Non -Contracted Services — (continued) 2. Community Planning and Development - Partnerships Collaborate with the private and public sectors to continue and participate actively in the support of seven community councils and to assist these councils in their community development activities to organize, assess, plan and implement strategies to address their local issues. Collaborate in the development of innovative community based models of eldercare services. a. At least 50% of projects planned by community councils are implemented. Currently some community councils are in a state of flux; leadership has stepped down and membership has decreased upon completion of projects. Some councils decided to take a break after completing projects at the end of 2006. An RFP was issued for Partners in Eldercare Community Council projects. One council responded, the South Hilo PiE council. This council completed a very successful Personal Emergency Response System Project which included distributing 140 units to elderly persons living alone or with spouses. The council is proposing to survey recipients of the units from the first project and also to distribute an additional 140 units. Census data supplied by the Office of Aging indicates 1,800 elderly persons live alone in the South Hilo district. At least 50% of innovative community based services and/or initiatives planned are implemented. The Healthy Aging Partnership was awarded a national grant to implement an evidence -based physical activity with nutrition participants. The grant will flow through the State Executive Office on Aging to the Hawaii County Office of Aging and finally to the Hawaii County Nutrition Program. The Senior Produce Program provided through a partnership with the Social Ministries Food Bank program, served well over 1,800 elderly persons around the island. The Office of Aging is working toward permanent funding for this program. c. At least 75% of partners surveyed report they believe in the collaborative community development process undertaken. Survey will be conducted in April 2007. d. At least 75% of partners surveyed report that collaborative ventures were successful. Survey will be conducted in April 2007. Six Month Progress Report on Program Objectives for FY 2006-07 Non -Contracted Services — (can't) 3. Database Development and Maintenance. a. Collaborate with private and public sectors to provide training and technical assistance to HCOA service providers on data collection and reporting. At least one training meeting will be conducted during the first half of the program year. The one training meeting that was scheduled for the first half of the year was rescheduled for the second half of the fiscal year. b. Respond to and complete all data/information requests in a timely manner. 90% of data/information requests will be completed within 10 working days of receipt of request. During the period 7/1/2006 —12/31/2006, five (5) request for general information regarding aging related information were responded too. Also, in the same period six (6) request for data analysis were conducted and completed. c. Maintain and manage the HCOA database. Update and enforce procedures to insure database integrity and prompt software and hardware upgrades whenever necessary. All maintenance and software updates continue to be completed on a regular basis as released by the software vendors. 4. Education/Training. Maintain the Aging Institute of Hawaii (AIH) to promote training activities for workers in the aging network and to serve as an information and resource center. a. Support and/or coordinate at least 5 workshops and educational seminars that are pertinent, relevant and reflective of the national and local trends and initiatives in the field of aging. b. At least 80% of participants surveyed will indicate that the workshops were relevant and helpful. Due to personnel turnover, this component will have a late start this year. Six Month Progress Report on Program Objectives for FY 2006-07 AGING AGING Non -Contracted Services — (continued) 5. Home Modification. Provide limited funding to eligible older individuals who have been assessed with impairment or limitations to perform Activities of Daily Living/Instrumental Activities of Daily Living. Enable participants to live safer within their own home and help to correct safety deficits. At least 75% of the clients served have favorable responses that in-home safety items and/or adaptations allowed them to remain within their homes in a safer environment due program services. During the period 07/01/06 to 12/31/06, 109 older individuals were served with 295 units of home modification. A survey will be conducted of clients served in June 2007. 6. Healthy Aging Initiative. Support and coordinate physical activity(ies) at selected congregate dining site(s) where at least 75% of participants who are screened and surveyed will indicate that the physical activity(ies) improved or maintained their health status. The Healthy Aging Partnership was awarded a national grant to implement an evidence -based physical activity with nutrition participants. Two nutrition sites were selected; Aunty Sally's Luau Hale and the Kohala Senior Center. The challenge has been to locate qualified fitness instructors and program coordinators. Once Office of Aging receives a fully executed contract from the State Executive Office on Aging, project implementation can take place. Services Contracted to Private/State Agencies 1. Case Management. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will indicate receiving home and community based services improved their ability to remain in their homes. Annual survey done in April of each year. Six Month Progress Report on Program Objectives for FY 2006-07 AGING AGING Services Contracted to Private/State Agencies (continued) 2. Kupuna Care. Conduct reassessments of Kupuna Care clients of which at least 70% of all clients that are discharged from the program will have maintained or improved their Activities of Daily Living (ADL) or Instrumental Activities of Daily Living (IADL) levels. Kupuna Care services include adult day care, personal care, home -delivered meals, attendant care, chore, home/housekeeper, and assisted transportation services. During the first six months twenty-four discharge reassessments were randomly selected for review on Kupuna Care clients. Out of twenty -f our clients, nineteen or 79% maintained or improved their ADL or IADL level of impairment. Nine or 38% maintained their level, while ten or 42% improved at least one ADL or IADL impairment level. Legal Services. a. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will express an increased knowledge of entitlement programs, the legal process, and/or individual rights. Annual survey will be conducted by June 2007. 4. Public Education. Provide the general public with a monthly publication which provides information about services and benefit s available to older individuals and their caregivers. Program effectiveness will be measured through a survey of readers of which at least 80% respondents will indicate that the publication provided them with meaningful and useful information. As in the past, results of a small-scale readers' survey (n=28) conducted during the first six months of PY 2006-07 showed positive overall readers' satisfaction of the Silver Bulletin publication. Twenty-five readers (89%) said that they were satisfied with the quality of the newsletter content. Twenty-six (92%) readers indicated that the Silver Bulletin newsletter carried relevant, current and useful information, and items of interest to older adults on the Big Island. All 28 respondents said that they will continue reading the publication in the future. A bigger sample size will be surveyed at the end of the program year. Six Month Progress Report on Program Objectives for FY 2006-07 AGING AGING 5. Transportation. Provide nutrition participants served the opportunity to evaluate the program through a survey of which at least 70% of nutrition participants surveyed who are transported to a congregate meal site three to five days per week will maintain or improve their nutritional risk assessment survey scores. During the first half of Fiscal Year 2007, there were not enough Nutritional Risk Assessment surveys completed on participants who attended the congregate meal site and who received transportation services to the meal site. Six Month Progress Report on Program Objectives for FY 2006-07 AGING AGING Non -Contracted Services 1. Caregiver Support: National Family Program a. Develop and maintain information and outreach displays and presentations that provide the public and caregivers with information on resources and services available within the community (i.e. health fairs, community services fairs, caregiver conference and workshops or meetings.) Participate in at least 10 activities throughout the County per fiscal year and, when feasible to collect evaluation, at least 70% will respond favorably. Twelve activities/presentations were coordinated: three conference, three workshops, and six presentations at various groups. Evaluations were distributed and collected at some venues. All attendees were very pleased with the information and resources provided. b. Establish trained individuals in various districts of the island to assess caregiver needs and provide information and assistance on the services available within their community and link the caregiver to the services and opportunities that are available. At least 70% of caregivers will report that services and programs funded by the National Family Caregiver Support Program (NFCSP) helped them continue to give care. Existing agencies/providers continue to provide information and assistance, collection of caregiver demographics and situations to determine the best plan so caregivers have immediate and responsive delivery of services. With the current process, 85% of caregivers had assessments completed within seven days of the initial call. Some caregivers cannot schedule within the seven days because of other responsibilities and schedule conflicts. 2. Caregiver Support, Education, and Training: Caregiver Resource Center a. Provide caregivers with access to resource materials available in the resource center. At least 30% of caregivers served will report that the resource materials improved their knowledge of caregiving. 90% of clients and caregivers that used the resource materials (books, brochures, videos, etc.) acknowledged the increased knowledge and understanding of their situation or are better informed about the condition of the person in their care. Final Status Report on Program Objectives for FY 2005-06 AGING AGING Non -Contracted Services (continued) b. Provide caregivers with access to the Internet via a computer work station within the Caregiver Resource Center. At least 50% of caregivers served will report that the additional knowledge gained and quality of information accessed improved their knowledge of caregiving. 87% of clients and caregivers that accessed the Internet acknowledged the increased knowledge and understanding of their situation or are better informed about the condition of the person in their care. c. Support, plan and/or coordinate three (3) training sessions relating to caregiver issues. August 2005 Caregiver Conference—Hilo November 2005 Carousel of Care Caregiver Conference—Kona January 2006 Guardianship Workshop February 2006 Alzheimer's Worskhop June 2006 Caregiver workshop—Hilo 3. Community -Based Planning. a. Provide eight community councils the opportunity to organize, assess, plan and implement strategies to address their local issues of which at least 5 community - driven, health and safety related projects will be planned and/or implemented. 2 community driven, health and safety related projects were planned in late FY 2005 and implemented in FY 2006: Personal Emergency Response System South Hilo Served: 140 elderly (undup) with 140 units Wellness Classes Kau (Pahala, Naalehu, Ocean View) Served: 480 elderly with 30 classes 2 community driven, access related projects were planned in late 2005 and implemented in FY 2006: Alzheimer's Disease Information Packets North Kona Served: 300 elderly (undup) with 300 packets. Community Based Access Project for Hamakua Elders in Hamakua Served: 15 members with 6 planning meetings Final Status Report on Program Objectives for FY 2005-06 AGING AGING Non -Contracted Services (continued) b. Provide community partners the opportunity to evaluate collaborative approaches of which at least 20 community partners will report that they believe in collaborative approaches and that collaborative ventures were successful. 100% (41) of partners surveyed reported that they believe in the collaborative community development process undertaken. 100% (41) of partners surveyed reported that the collaborative ventures were successful. 4. Database Development and Maintenance. Provided the general public, private sector, government officials, community agencies, and service providers with aging related information by responding to 10 requests for general information and 10 requests for data analysis conducted to support program planning service development. Status — Met objective of providing 10 requests. Education/Training. Support and coordinate workshops and educational seminars which are pertinent, relevant and reflective of the national and local trends and initiatives in the field of aging where at least 75% of participants will indicate that the workshops/seminars were relevant and helpful. HCOA gave partial scholarships to six individuals attempting to earn certificates as nurse aids. All six passed their class and received their certificates. 6. Home Modification. a. Enable at least 75% of the clients served to remain within their homes in a safer environment due to renovations, modifications, and/or adaptations provided by the service. 98% of clients served were able to remain within a safer environment by items provided. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will indicate that in-home safety items decreased caregiver stress and reduced falls. 98% of clients indicated that safety items decreased caregiver stress and reduced falls. Final Status Report on Program Objectives for FY 2005-06 AGING AGING Non -Contracted Services (continued) c. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of safety deficits identified in the service provider's assessment were corrected with program services and in-home safety items. 98% of clients responded favorably that in-home safety items corrected safety deficits. 7. Healthy Aging Initiative. Support and coordinate physical activity(ies) at selected congregate dining site(s) where at least 75% of participants who are screened and surveyed will indicate that the physical activity(ies) improved or maintained their health status. 92% (27) of participants at two nutrition sites (Aunty Sally's Luau Hale and Pahoa Community Center) who participated in a physical activity program improved or maintained flexibility and balance. 100% (29) of same participants indicated an increase in mental and physical well-being. Services Contracted to Private/State Agencies Case Management. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will indicate receiving home and community based services improved their ability to remain in their homes. A total of 25 case management clients were surveyed and 80% of those individuals indicated that the case management services they received improved their ability to remain in their homes. 2. Kupuna Care. Provide clients receiving Kupuna Care Services (adult day care, personal care, home -delivered meals, attendant care, chore, home/housekeeper, and assisted transportation services) the opportunity to evaluate the program through a survey of which at least 75% of clients surveyed will show an improved ability to remain in their own homes. 78% of those surveyed showed an improved ability to remain in their own homes. Final Status Report on Program Objectives for FY 2005-06 AGING AGING Services Contracted to Private/State Agencies (continued) 3. Legal Services. a. Provide information about legal advice, counseling, and representation of which at least 85% of all clients assisted will be linked to legal resources. b. Provide clients served the opportunity to evaluate the program through a survey of which at least 70% of clients surveyed will express an increased knowledge of entitlement programs, the legal process, and individual rights. Surveys were not conducted this current year. However, surveys will be conducted this current fiscal year and reported in the next report. 4. Public Education Provide the general public the opportunity to evaluate a publication which provides information about services and benefits available to older individuals of which at least 50% of respondents to a survey will indicate that the publication provided them with meaningful and useful information. Based on 57 completed surveys by Silver Bulletin readers conducted during early Fall 2006, 98% stated that they are completely satisfied with the quality of the monthly publication. In general, majority (91%) of those surveyed, said that the publication provided timely and helpful information especially in accessing eldercare services and benefits available to them such as enrolment in Medicare Part -D and prevention of identity theft and fraud prevention. Transportation. Provide nutrition participants served the opportunity to evaluate the program through a survey of which at least 70% of nutrition participants surveyed who are transported to a congregate meal site three to five days per week will maintain or improve their nutritional risk assessment survey scores. The nutritional risk assessment surveys indicated that 74% of the nutrition program participants maintained or improved their nutritional risk scores for the year. Final Status Report on Program Objectives for FY 2005-06 2 CIVIL DEQ' 1-iE AGENJCY CIVIL DEFENSE AGENCY CIVIL DEFENSE 1. Continue to review and update tsunami evacuation maps, and provide updates to appropriate departments and agencies on an annual basis. Currently we, in cooperation with Data System's GIS Analyst, have finished the Kona Map, Kau map and are working the Hilo Map. 2. Continue the priority of working with all segments of the community in developing emergency -response plans. a. Work with the public sectors in hazard/risk awareness and response preparedness. Review and update Police, Public Works, Fire, and Parks Standard Operating Procedures (SOP). Hawaii County Civil Defense Agency still conducts ongoing emergency planning review for new developments. • In addition we conduct ongoing relationship with organizations such as the Big Island Visitor Security Association which develops and maintains the overall responsibility for preparedness for all the major resorts. • We continue to work in cooperation with our contractor, Blue Crane and County Departments to update their Emergency Operation Plans. b. Continue to coordinate and participate in emergency preparedness exercises, drills and training. • Coordination is ongoing for training with the 93rd Civil Support Team to be better prepared to respond to a Chemical, Biological, Radiological, Nuclear or Explosive threat. • Initial coordination for Makani Pahili Hurricane Exercise is taking place currently. c. Continue to coordinate and participated in training for emergency response. Additional training has been on hold due to the 15 October 2006 Earthquake. 3. Continue to work with Department of Education, American Red Cross and State Civil Defense regarding new facilities being designated as emergency shelters, and proposed facility upgrades to expand our shelter program. The Emergency Shelter Program is currently executing upgrades to three locations they are; Holualoa Elementary, Waikoloa Elementary, Mountain View Elementary and Ka'u Elementary. Six Month Progress Report on Program Objectives for FY 2006-07 CIVIL DEFENSE AGENCY CIVIL DEFENSE 4. Continue to administer the Department of Homeland Security Grant Program for the County of Hawai'i administered by the State Civil Defense Agency. • We have successfully closed out the 2002 and 2003 part I and II DHS Grants. • We are focusing every effort to execute the 2004 and 2005 Grant funds and are working in cooperation with other County and State Partners. • We have submitted the 2006 Detailed Budget Worksheet to State Civil Defense for approval and are confident it will meet the standard. • We are in the initial planning phase of the 2007 grant and should have a strategy assessment no later than the end of February. 5. Continue the development of an emergency response plan with the Department of Water Supply to insure water availability should there be a portion or island wide power disruption over an extended period. Department of Water currently is coordinating with an engineer for the specifications required for 4-5 Emergency Generators. As soon as the specifications are complete. From there we will move to purchasing to RFP and encumber the funds. 6. Aggressively initiate an automation review and upgrade, to enhance and complement already existing systems, both in an operational and training arena. • We have successfully installed an automated call out/mobilization system utilizing DHS Grant funds. We are currently training on the system in preparation for its use. • We installed and operate an unsecure Wireless LAN for non -County agency use when in the EOC. This system is operational for both training and actual events. • We completed the purchase and installation of a new copier that is networked and is high capacity and color capable. • We upgraded and replaced our office fax machine which is now networked. Six Month Progress Report on Program Objectives for FY 2006-07 CIVIL DEFENSE AGENCY CIVIL DEFENSE 7. Upgrade and repair existing sirens, and install new sirens in accordance with State Civil Defense CIP Funding plan and through private subdivision developers. Sirens repair and upgrades are ongoing with the following specific siren information: • Kilauea Site #106, demolition of old siren and replaced with new solar siren • Keauhou Site #606, demolition of old siren and replaced with new solar siren. • Ahalanui Park Site #917, new solar siren. • Paukaa Site #115, demolition of old siren and replaced with new solar siren. • Pepeekeo Site #110, new solar siren. • Pohoiki Site #909, demolition of old siren and replaced with new solar siren. • Milolii Site #706, siren upgrade with new solar panels and siren • Pahoa Site #903, demolition of old siren and replaced with new solar siren. Six Month Progress Report on Program Objectives for FY 2006-07 CIVIL DEFENSE AGENCY CIVIL DEFENSE 1. Continue to review and update tsunami evacuation maps, and provide updates to appropriate departments and agencies on an annual basis. The County Data Systems GIS Branch has finalized the Kailua-Kona and Kau area maps. The Kailua-Kona map has been printed and is currently being tested as a working map in the Civil Defense Emergency Operations Center (EOC). The Kau map will be printed to replace the existing map. The rest of the district evacuation maps are being finalized by the County Data Systems GIS Branch. 2. Continue the priority of working with all segments of the community in developing emergency -response plans. a. Work with the public sectors in hazard/risk awareness and response preparedness. Review and update Fire, Parks & Recreation, Police, and Public Works, Standard Operating Procedures (SOP). Conducted hurricane and tsunami hazards workshops for the public and private sectors in hazard/risk awareness and response preparedness. b. Continue to coordinate and participate in emergency preparedness exercises, Drills and training. Continue to coordinate and participate in emergency preparedness exercises, drills, and training with county, state, federal, and private agencies. c. Continue to coordinate and participated in training for emergency response. Civil Defense staff participated in training and exercises for emergency response with other county, state (Dept. of Education, airports and harbors), and federal agencies, including private agencies such as Hawaii Electric Light Company and Young Brothers Shipping. Continue to work with Department of Education, American Red Cross and State Civil Defense regarding new facilities being available and proposed facility upgrades to expand our shelter program. State Civil Defense initiated and is currently executing contracts for shelter upgrades for Holualoa School, Konawaena Elementary and Keaau Elementary High School. Final Status Report on Program Objectives for FY 2005-06 CIVIL DEFENSE AGENCY CIVIL DEFENSE 4. Continue to administer Office of Domestic Preparedness (ODP) Grants for Homeland Security Program, which includes hiring a person to manage this and other grants. We continue to manage and oversee the ODP grants 2003 part I and part II, 2004 and 2005. Final Approval for FY 2006 is at State Civil Defense for approval and the initial planning conference for the Strategy process for FY 2007 was completed. 5. Continue the development of an emergency response plan with the Department of Water Supply to insure water availability should there be a portion or island wide power disruption over an extended period. Hawaii County Civil Defense Agency is coordinating closely with the Department of Water Supply to execute a two million dollar emergency power generation purchasing plan. Distribution locations are complete and the Specifications are currently being designed with a DWS contractor. 6. Update and revise the existing Hawaii County's Emergency Operations Plan, to address all hazards, including Terrorism, Weapons of Mass Destruction (WMD), Hazardous Material (HAZMAT) and the National Incident Management System (NIMS). The revision of the Emergency Operations Plan is ongoing. Initial work from our consultant is complete and we are reviewing the product for accuracy and completeness. 7. Upgrade and repair existing sirens, and install new sirens in accordance with State Civil Defense CIP Funding plan. Eight (8) sirens were upgraded and we maintained more than 70 sirens to ensure timely warning of Hawaii Island residents in the event of an emergency. Final Status Report on Program Objectives for FY 2005-06 tj ("ay' ORPORATION C J NI1,L CORPORATION COUNSEL LITIGATION PROGRAM 1. Offer training opportunities to our litigation team, and provide them effective tools to take cases to trial. On schedule for achievement. Litigation attorneys attended conferences (including teleconferences), seminars and workshops concentrating on the following: personal injury (handling cases in the Court Annexed Arbitration Program); government attorney practice (contracts and constitutional rights); The Americans with Disability Act; and electronic information storage and discovery. Attorneys also participated in weekly meetings to discuss trial strategy, management of cases, and updates on assignments and legal issues. The collegial atmosphere within the office allows each member of the litigation team to discuss legal issues on a daily basis with anyone within the office, including members of the Counseling and Drafting Division, supervisory heads, Assistant Corporation Counsel, and Corporation Counsel. Continue to make litigation client friendly. The Litigation Division will contact all major County departments to schedule meetings to discuss ongoing cases, the scope of liability and methods to reduce the department's exposure to unnecessary risks. On schedule for achievement. Members of the litigation team worked with the County of Hawai is Risk Manager to assist in the development of a comprehensive risk management plan. Litigators presented and participated in classes/workshops covering (1) employment law (Fourth Annual Statewide Municipal Attorneys Training Conference) and (2) civil rights and liabilities for Police Recruits. Litigators also assisted the attorneys in the Counseling and Drafting Division in training covering the Code of Ethics, and procedural remedies for zoning code violations (Fourth Annual Statewide Municipal Attorneys Training Conference). Litigators continue to have dialogue with County agents, employees, officials, heads, Mayor (and staff) and the Hawai i County Council (and staff) involved in any claim (including workers' compensation and discrimination charges), grievances (usually for an alleged violation of a collective bargaining provision) and lawsuits. 3. Responsibly monitor pending lawsuits by recommending settlement only when quantifiable justification exist. On schedule for achievement. The Division closed sixteen (16) cases; at present sixty-three (63) cases remain pending. In three (3) major cases, the court granted motions to dismiss, and the County did not pay any money. Four (4) significant cases were settled for the total sum of $444,129.71. For these four cases, the potential liability exposure was approximately $1,685,547.81, meaning the difference between potential exposure and actual settlement was $1,241.418.10. Six Month Progress Report on Program Objectives for Fiscal Year 2006-07 CORPORATION COUNSEL COUNSELING & DRAFTING DIVISION 1. Review of documents. The Division will review and approve legal documents submitted by the various County departments and agencies promptly. This review will include a thorough analysis of potential legal exposure and liabilities. To the extent possible, 75% of legal documents shall be completed within 7 business days. On schedule for achievement. The division received 607 requests to approve documents in the first half of this fiscal year. Of the requests received, 97% were responded to within 7 business days or less. 2. Drafting documents and legislation. The Division will draft documents and legislation at the request of its County clients in a prompt manner. To the extent possible, 75% of requests shall be completed within 21 business days or less. Need to improve. The division received 62 requests for assistance in drafting documents and legislation. Of the 62 requests, 71% were completed within 21 business days or less. 3. Written Request for a Legal Opinion. The Division will thoroughly research and draft legal opinions for its County clients in a prompt manner. To the extent possible, 75% of requests shall be completed within 21 business days or less. On schedule for achievement. The division received 67 requests for legal opinions on various issues. 90% were completed within 21 business days. 4. Miscellaneous Requests for Legal Assistance, including Long-term Projects. The Division will respond to departmental and agency requests for legal service that may not involve a formal written response or extensive legal research. These miscellaneous requests may also include long-term projects, which are time- and resource -consuming. For requests not requiring a formal written response or extensive research, to the extent possible, 50% of all requests shall be completed within 21 business days. For long-term projects, to the extent possible, requests shall be completed within the time frame allocated for the project. On schedule for achievement. The division received 342 requests to review and comment on various legal issues or documents, and 53 requests for miscellaneous legal services. 70% of the requests for review and comment were completed within 21 business days while 75% of the requests for miscellaneous legal services were completed within 21 business days. Six Month Progress Report on Program Objectives for Fiscal Year 2006-07 2 CORPORATION COUNSEL COUNSELING & DRAFTING DIVISION 5. Training for County Officers and Employees, and Board and Commission Members. The Division will conduct ongoing training for County officers and employees, and substantive Boards and Commissions to prevent procedural and substantive errors, including recall training as requested by our County clients. On schedule for achievement. Numerous trainings were held between July 1, 2006 and December 31, 2006. The 4`" Annual Statewide Municipal Attorneys' Training Conference was once again hosted by the County of Hawa► i with an emphasis on labor, litigation, and counseling and drafting issues. A new form for employee contracts was implemented and training was held on using the form and distinguishing between employees and independent contractors. More than 50 employees County -wide attended. Other trainings held include training of the police recruits, fire department dispatchers, Parks and Recreation supervisors, Animal Control Officers, Department of Environmental Management employees, and Board and Commission members on a variety of subjects. 6. Development of a Risk Management System. The Division will continue to work with their respective clients in risk management activities. On schedule for achievement. The Division increased its interaction with attorneys from the Litigation Division to provide training for our County clients. Attorneys continue to approach their work from a proactive perspective in order to anticipate areas of potential County liability and properly advise their clients. Six Month Progress Report on Program Objectives for Fiscal Year 2006-07 CORPORATION COUNSEL FAMILY SUPPORT DIVISION (HILO & KONA OFFICES) 1. Collect a minimum of $400,000 in delinquent child support payments. On schedule to achieve objective. The Division has already collected over $338,557 in delinquent child support payments from July 1, 2006 through December 31, 2006. 2. Continue to improve staff productivity on the KEIKI automated system. On schedule for achievement. Updates and training of staff members are provided monthly by the Child Support Enforcement Agency (CSEA) Bulletins. CSEA also provides training as needed. 3. Provide updates and training to staff members on changes in federal requirements, paternity establishment, child support establishment, enforcement, distribution and interstate case processing. On schedule for achievement. Updates and training to staff are provided by CSEA memos, telephone conferencing seminars with CDs and materials, staff meetings, and written materials. During the period July 1, 2006, through December 31, 2006, the attorneys attended the 2006 American Bar Association Conference and the 4tn Annual Statewide Municipal Attorneys Training Conference. Two legal assistants and a legal clerk attended the 2006 HSBA Annual Divorce Law Update. Six Month Progress Report on Program Objectives for Fiscal Year 2006-07 CORPORATION COUNSEL BOARD OF ETHICS 1. Review all petitions and requests for opinions in a prompt manner. The Board of Ethics received 2 petitions from 7/1/06 thru 12/31/06. Both involved the same case. A hearing was held on the above petitions, and a declaratory ruling was issued. Six Month Progress Report on Program Objectives for Fiscal Year 2006-07 CORPORATION COUNSEL LITIGATION PROGRAM 1. Offer training opportunities to our litigation team, and provide them effective tools to take cases to trial. During the fiscal year, Litigation attorneys attended conferences (including teleconferences), seminars and workshops concentrating on the following: substantive areas of the law (e.g., workers' compensation update, police misconduct including defeating police misconduct and federal litigation of police misconduct claims, personal injury including hot topics in litigation and handling such cases in the Court Annexed Arbitration Program, eminent domain, asset forfeiture and environmental law including the National Environmental Policy Act and Environmental Impact Statements); and evidentiary rules and laws relating to electronic discovery and document storage. Two members of the litigation team attended six to seven-day skills programs and received certificates from the National Institute of Trial Advocacy. The Litigation Division meets weekly to discuss trial strategy and updates on legal issues. The Division attorneys also discuss and analyze legal issues on a daily basis with other attorneys in the office, including members of the Counseling and Drafting Unit, supervisory heads, Assistant Corporation Counsel and Corporation Counsel. Continue to make litigation client friendly. The Litigation Division will contact all major County departments to schedule meetings to discuss ongoing cases, the scope of liability and methods to reduce the department's exposure to unnecessary risks. During the fiscal year, litigators have presented classes/workshops in: (1) flood litigation (Third Annual Statewide Municipal Attorneys Training Conference); (2) Civil rights and liabilities (for Police Recruits and Supervisor recall training); (3) Prosecutorial Immunities and Misconduct (attended by all attorneys at the Office of the Prosecuting Attorney); and (4) Workers' Compensation Basics (A two-day conference with attendees from Civil Defense, Civil Service, Corporation Counsel, County Clerk, Department of Environmental Management, Finance, Fire, Liquor, Parks and Recreation, Public Works, Prosecutors, Research and Development, and Aging). The litigators have also assisted the attorneys in the Counseling and Drafting Unit in training for the Mobile Intensive Care Technicians, and Rule 407 Subsequent Remedial Measures for Parks and Recreation, and Public Works Departments, and consultation with them on pending cases involving potential County liability. Litigators have ongoing dialogue with County agents, employees, officials, heads, Mayor (and his staff) and County Council Members (and their staff) that are involved in any claim (including workers' compensation), and arbitration (grievances) and lawsuits. Final Status Report on Program Objectives for FY 2005-06 CORPORATION COUNSEL LITIGATION PROGRAM 3. Responsibly monitor pending lawsuits by recommending settlement only when quantifiable justification exist. During the first half of the fiscal year, two cases were voluntarily dismissed in favor of the County. A court granted the County's motion for summary judgment in another case. The Litigation Division settled six significant cases during this time for a total sum of $1,002,750 (one settlement involved three annual installment payments of $233,333.33, for a total of $700,000). The potential liability exposure for these six cases was approximately $1,760,000. The difference between the exposure value and settlement amount was $757,250. During the second half of the fiscal year, three cases were dismissed by a court after the litigators filed motions for dismiss or summary judgment. In one case, a court dismissed a portion of the case in favor of the County. One case was resolved in mediation in favor of the County resulting in the County not having to pay any money. An arbitrator in another cases found in favor of the County. Five significant cases were settled for a total sum of $143,770, with a potential liability exposure of $285,000. Other cases were resolved in favor of the County during the fiscal period. In Aholei v. Monell, the Intermediate Court of Appeals of the State of Hawaii affirmed the decision of a circuit court judge in granting the County's motion for summary judgment in wrongful death action. The court held the police did not have a duty to warn the public of or remove a truck that may have been a hazard when parked on the shoulder of a State roadway. In an administrative claim filed on behalf of certain Hokuli`a Lot Owners, the County denied a demand to pay $264,157,879.12. This was because the County was prohibited by court order in Walter John Kelly and Protect Keopuka `Ohana v. 1250 Oceanside Partners, et al. to issue permits that would have allowed lot owners to build homes. Further, the demand for monies were too speculative. The case eventually resulted in a dismissal of all claims, without the County having to pay any money damages. The Litigation Division also investigated and evaluated all claims for damages made against the County, filed with the County Clerk. The Division also pursued claims on behalf of the County against private parties and other government entities; examples include damages done to County property or cases where there have been overpayments made by the County. For Fiscal Year 2005-2006, 79 such claims were investigated. Of the total monies paid out by the County ($63,705.73), $2,643.06 was successfully recovered. Final Status Report on Program Objectives for FY 2005-06 2 CORPORATION COUNSEL COUNSELING & DRAFTING DIVISION 1. Review of documents. The Division will review and approve legal documents submitted by the various County departments and agencies promptly. This review will include a thorough analysis of potential legal exposure and liabilities. To the extent possible, 75% of legal documents shall be completed within 7 business days. The Division is presently on course to meet this objective. Attorneys are charged with conducting a thorough analysis of potential legal exposure and liabilities, and the institution of training (see Program Objective No. 5 below) has followed. From July 1, 2005, through December 31, 2005, the Division received 614 requests to review documents. As of December 31, 2005, there was only one (1) request outstanding. 2. Drafting documents and legislation. The Division will draft documents and legislation at the request of its County clients in a prompt manner. To the extent possible, 75% of requests shall be completed within 21 business days or less. The Division is presently on course to meet this objective. The Division was tasked with drafting approximately 20 legislative bills for the County of Hawai i within a one-week time, and this was achieved in advance of our internal deadline. From July 1, 2005, through December 31, 2005, the Division received 65 requests to assist in drafting documents and legislation. As of December 31, 2005, only seventeen (17) were outstanding. Written Request for a Legal Opinion. The Division will thoroughly research and draft legal opinions for its County clients in a prompt manner. To the extent possible, 75% of requests shall be completed within 21 business days or less. The Division is presently on course to meet this objective. From July 1, 2005, through December 31, 2005, the Division received 83 requests for legal opinions. As of December 31, 2005, only sixteen (16) remained outstanding. Final Status Report on Program Objectives for FY 2005-06 CORPORATION COUNSEL COUNSELING & DRAFTING DIVISION Miscellaneous Requests for Legal Assistance, including Long-term Projects. The Division will respond to departmental and agency requests for legal service that may not involve a formal written response or extensive legal research. These miscellaneous requests may also include long-term projects, which are time- and resource -consuming. For requests not requiring a formal written response or extensive research, to the extent possible, 50% of all requests shall be completed within 21 business days. For long-term projects, to the extent possible, requests shall be completed within the time frame allocated for the project. The Division is presently on course to meet this objective. From July 1, 2005, through December 31, 2005, the Division received 53 requests for work on long- term projects. As of December 31, 2005, forty-seven (47 remained outstanding). During the same period (July 1, 2005, through December 31, 2005), the Division received 74 miscellaneous requests for legal services. As of December 31, 2005, only twenty-one (21) remained outstanding. During the same period (July 1, 2005, through December 31, 2005), the Division received 347 requests to review and comment on various legal issues. As of December 31, 2005, only fifty-seven (57) remained outstanding. 5. Training for County Officers and Employees, and Board and Commission Members. The Division will conduct ongoing training for County officers and employees, and substantive Boards and Commissions to prevent procedural and substantive errors, including recall training as requested by our County clients. In addition to being panelists and facilitators for our 3rd Annual Statewide Municipal Attorney's Training Conference, 2 of our attorneys participated in a panel discussion at the Hawaii Water Works Association Annual Conference in October, 2 other attorneys gave a presentation at the Statewide Liquor Conference and at the Statewide Liquor Investigators/Administrators conference. For our own County employees, we conducted trainings sessions for the fire captains on HIPPA, recall training for the MICTS, police recruit training, training on conducting contested case hearings for our board and commission members, and the division conducted numerous in-house trainings for our own legal clerks. Final Status Report on Program Objectives for FY 2005-06 CORPORATION COUNSEL COUNSELING & DRAFTING DIVISION 6. Development of a Risk Management System. The Division will continue to work with their respective clients in risk management activities. The Division is presently on course to meet this objective. The Division has increased its interaction with attorneys from the Litigation Division to provide training for our County clients (see Program Objective No. 5 above). Attorneys have also been charged with approaching their work from a proactive perspective in order to anticipate areas of potential County liability and properly advise their clients. Final Status Report on Program Objectives for FY 2005-06 CORPORATION COUNSEL FAMILY SUPPORT DIVISION (HILO & KONA OFFICES) 1. Collect a minimum of $350,000 in delinquent child support payments. The Division collected over $448,128 in delinquent child support payments from July 1, 2005 to June 30, 2006. 2. Continue to improve staff productivity on the KEIKI automated system. Updates and training to staff members were provided monthly by the Child Support Enforcement Agency (CSEA) Bulletins. CSEA also provided live training as needed. 3. Provide updates and training to staff members on changes in federal requirements, paternity establishment, child support establishment, enforcement, distribution and interstate case processing. Updates and training to staff were provided by CSEA memos, conference calls on international child support, telephone conferencing seminars, CDs and materials, staff meetings, and written materials. During fiscal year 2005-06, the staff attended and participated in the 3'd Annual Statewide Municipal Attorneys Training Conference on September 14-16, 2005; HSBA/HCBA CLE Training on March 17,2006; the UIFSA - Whatifsa? Tele - Talk Seminar on April 20, 2006; Interstate Training with Ray Scoggins, Central Registry Manager of CSEA, on May 22,2006; Financial Obligation Review Training with Hilo CSEA, and Paternity Training with Renee Mosher, Supervising Legal Clerk I of Honolulu Family Support Division, on June 20, 2006. On October 21, 2005, the attorneys attended the HSBA Annual Divorce Law Update. Final Status Report on Program Objectives for FY 2005-06 CORPORATION COUNSEL BOARD OF ETHICS 1. Review all petitions and requests for opinions in a prompt manner. The Board of Ethics received 9 petitions from 7/1/05 thru 6/30/06. Reproduced below is a tabled summary of all petitions. BOARD OF ETHICS PETITIONS (from 7/1/05 to 6/30/06) Petition Petitioner Subject Date filed Date closed No. Conflict of interest re DPW/CDL 2005-04 Richard W. training/non-selection for promotion 09/08/05 02/08/06 Gani an, Jr. IAO 2005-05 David Kimo Frankel James Arakaki's gift disclosure statement 09/06/05 01/11/06 IAO 01/11/06 2005-06 David Kimo Frankel Financial disclosure forms & interpretation 09/07/05 (declaratory of law (inquiry) ruling) 2005-07 David Kimo Frankel Lobbyists before County not registering 09/07/05 01/11/06 (IAO) Council members voting for legal fees 2005-08 Roger Christie reimbursement on his impeachment lawsuit 11/04/05 03/08/06 IAO CDL training & promotions, involving 2005-09 Robert Cambra Hiram Keliikoa and Stanley Nakasone 11/18/05 02/08/06 IAO CDL training & promotions, involving 2005-10 Richard Gilman Hiram Keliikoa and Stanley Nakasone 11/15/05 02/08/06 IAO CDL training & promotions, involving petition 2005-11 Brandon Nahale Hiram Keliikoa and Stanley Nakasone 11/15/05 withdrawn 02/06 can Clyde Onizuka serve on Liquor 03/08/06 2006-01 Lincoln Ashida Commission 01/14/06 (IAO) For FY 2005-2006: 9 petitions total 8 for Informal Advisory Opinions (one was withdrawn) 1 for Declaratory Ruling Final Status Report on Program Objectives for FY 2005-06 COUN`WCOUNCIILCLE'AW COUNTY COUNCIL,/CLERK COUNCIVCLERK Clerk's Office -Council and Committee Services Sections 1. Assist the Council in fulfilling legal notice requirements for all Council and Committee meetings, including preparation of meeting agenda and posting and publication of written meeting notices. Objective is being met. 2. Provide an accurate reflection of Council and Committee meetings and votes taken by preparing verbatim transcripts of each meeting in accordance with law. Lengthy meetings and more public hearings are preventing verbatim transcripts to be prepared within 30 days. Provide public records to Council and Clerk documents in accordance with the time frame required by law. Objective is being met. 4. Enhance public access to records by providing text version of bills and resolutions on the County's website. This objective is tied to objective #6, and has not been achieved due to delays in studying records management software. 5. Complete archiving by scanning documents and inputting data for Council -Clerk records from the 1994-1996 and 1998-200 elective Council terms. Objective has been postponed until selection of a new scanning and records management system. 6. Provide information and assistance necessary to improve the Council -Clerk webpage on the County's website by providing ideas to access Council and Clerk records, information, and forms. Clerk Office information, such as claim forms and lobbyist registration forms, are being made available. Assist in the evaluation and implementation of the new layout and design of the Council -Clerk's Office by providing ideas and specifications for the Council and Committee Sections. This project has been postponed pending a decision about constructing a new annex building. Six Month Progress Report on Program Objectives for FY 2006-2007 COUNTY COUN COUNCIL/CLERK Reprographics Division Process all documents submitted by departments for duplication within two business days. Objective achieved to date. 2. Process all pieces of mail that are delivered no later than 2:30 p.m. by departments to the Machine Room on the same day. Objective achieved to date. 3. Distribute incoming postal mail at 101 Aupuni Center within two hours from receipt. Objective achieved to date. Legislative Auditor's Office Assure that the conduct of the County's annual independent audit report is completed by December 31, 2006. Ongoing. 2. Attend and monitor Council's budget and program review sessions. Budget and program review sessions are in March. Not applicable at this time. 3. Prepare or procure the preparation of special studies, performance reviews, financial reviews, and programs audits as may be requested by the Council. A resolution was adopted by the Council authorizing the development of a departmental/program audit schedule based upon a risk assessment. 4. Initiate the preparation or procurement of special studies, performance reviews, financial reviews, and program audits as determined by the legislative auditor. Internal audit manual has been prepared. Six Month Progress Report on Program Objectives for FY 2006-2007 COUNTY COUNCIWCLERK COUNCIL/CLERK Legislative Research Branch 1. Prepare semi-annual supplements to the County Code for distribution within eight weeks of receipt of the final adopted ordinances. Objective achieved to date. 2. Complete review of legislation initiated by a council member as to its proper form within two weeks of receipt depending upon its complexity. More complex or comprehensive legislation will take longer. Objective achieved to date. 3. Monitor and attend all Council and Committee meetings to provide research and advisory support for decision -makers on proposed legislative initiatives. Objective achieved to date. 4. Prepare the annual report for the County Council -County Clerk by the designated deadline date. Objective achieved. Update the County Council -County Clerk's website to include new forms and legislative information. Objective achieved. Website now includes Lobbyists Registration Forms, Lobbyist Expenditure Report Forms, Claim Forms, 2006 general election ballot questions and related bills. The code webpage was reorganized to hyperlink to adopted ordinances. 6. Complete and publish an updated "Guide to County Government" for distribution for the public. Ongoing. Six Month Progress Report on Program Objectives for FY 2006-2007 COUNTY COUNCIL/CLERK ELECTIONS DIVISION Provide Telecommunication Device for the Deaf or hard -of -hearing. Objective achieved. 2. Prepare a Voter Education Video using high school students to film the videotape. Objective achieved. Kamehameha High School media program partnered with the University of Hawaii at Hilo to produce two videos: `How to Register to Vote' and `How to Vote'. Videos were shown at precinct official training classes and on the public access channel. In addition, the videos were edited with information applicable to the City and County of Honolulu to be shown on Olelo. Digitize all election documents for easy retrieval.. This project will be undertaken after the elections. 4. Conduct a Drive-Thru Voter Registration Drive. Objective achieved in partnership with the League of Women Voters in the primary and general elections in Kona, Pahoa and Hilo. Train and establish a deputy voter registrar program in senior/nutrition centers as appropriate. Conducted deputy voter registrar programs at senior/nutrition centers using volunteer outreach program. Six Month Progress Report on Program Objectives for FY 2006-2007 COUNTY COUNCIVCLERK COUNCIL/CLERK Clerk's Office -Council and Committee Services Sections 1. Complete minutes of council and committee meetings within 30 days of meeting date. Excessively lengthy meetings has prevented objective from being met. 2. Provide copies of official Council/County of Hawai'i records within 30 days of request. Objective achieved. 3. Archive, scan and data input Council/Clerk records from 1984 to 1998, which will not be computer accessible in 2005 because of the migration of records off the County's Wang computer system. (Phase 1 -continued). Objective has not been met due to lack of time and personnel resources available to direct towards this objective. Records from 1996-1998 are nearly complete. 4. Make the electronic text version of bills and resolutions available on the County's website. Electronic versions of ordinances amending the County Code are available on website upon adoption. Bills and resolutions are only available through accessing the Clerk's Office Records System (COReS) online. This objective is tied to the priority projects of Data Systems. 5. Explore Council -Clerk webpage development. Objective not achieved due to other office and council priorities. 6. Evaluate and implement new layout and design of Council/Clerk's Office (Suite 209) for employee safety and greater efficiency. Implementation has started, but is being done simultaneously with the office move. Revroaraphics Division 1. Process all documents submitted by departments for duplication within two business days. Objective achieved. Final Status Report on Program Objectives for FY 2005-06 COUNTY CO COUNCIWCLERK 2. Process all pieces of mail that are delivered no later than 2:45 p.m. by departments to the Machine Room on the same day. Objective achieved. 3. Distribute incoming postal mail at 101 Aupuni Center within two hours from receipt. Objective achieved. Legislative Auditor's Office 1. Attend Committee and Council meetings to facilitate and improve research and advisory support for decision -makers. Objective achieved. 2. Draft reports for Committee items necessitating action by the Council describing Committee discussion and recommended Council action. Objective being met by council legislative assistants. 3. Prepare reports to the Council for the County's representative regarding the Hawaii State Association of Counties' executive committee meetings. Objective met as warranted. 4. Screen state legislative bills having potential county impact of interest to the County Council and prepare a list for the council members on a timely basis. Objective achieved. 5. Prepare legislative testimony on measures at the request of council members for submittal to the state legislature. Objective achieved, largely by the council district staff. 6. Facilitate the conduct of the county's annual independent audit report as required by the Hawaii County Charter. Objective achieved. 7. Attend Council's budget and program review sessions conducted by the Committee on Finance and prepare a report for the Committee to the Council. Objective achieved. Final Status Report on Program Objectives for FY 2005-06 ��i1i�Y�'�iL�1��►1 ELECTIONS DIVISION 1. Update Voter Registration Address Directory with current county addresses. Objective achieved. 2. Establish on-site printing of all Correction Orders and Absentee Mail Labels. Objective achieved. 3. Assign a house number to all registered voter addresses. Objective achieved. 4. Conduct Deputy Voter Registrar training in all districts. Objective achieved. 5. Recruit University and High School students to participate in Precinct Operations. Objective achieved. Conduct voter education and voter registration programs for eligible high school students. Program was completed in 10 high schools. Final Status Report on Program Objectives for FY 2005-06 CO NW PHYS-RC1 ANI COUNTY PHYSICIANS COUNTY PHYSICIANS 1. Continue to serve the County diligently as in the past. This is ongoing. Six Month Progress Report on Program Objectives for FY 2006-07 COUNTY PHYSICIANS COUNTY PHYSICIANS 1. Continue to serve the County diligently as in the past. This is ongoing. Final Status Report on Program Objectives for FY 2005-06 DATA SYSTEMS DATA SYSTEMS DATA SYSTEMS 1. Expand the County of Hawaii Local Area Network and Wide Area Network utilizing all forms of telecommunication services. The following locations were added to the County of Hawaii Wide Area Network: Fiber Nodes: County Offices — Ben Franklin Building County Offices - Maluhia Place County Offices — Puainako Town Center Public works - Schultz Siding baseyard DSL/RoadRunner South Kohala Fire Station Volcano Fire Station Pahala Fire Station Wireless: Hawaiian Ocean View Fire Station 2. Enhance employee technical skills and knowledge through advanced training classes. The following training classes and conferences were attended by Data Systems personnel: GIS: ESRI Conference Parcel Training Applications: Crystal Reports 10 — Level 2 How to become a better communicator Installing, configuring MS SQL Server Adobe Photo Shop Eden User Conference Fire RMS User Conference CLT User Conference Bus Professional Grammar/Writing Open Source Conference Network: Mobility, Security, VoIP Exec Briefing Hawaiin Telcom/Cisco Security Cyber Terrorism Conference Mastering Internet Security Six Month Progress Report on Program Objectives for FY 2006-07 DATA SYSTEMS DATA SYSTEMS Implement County payments -over -the -web application with Hawaii Information Consortium. In discussion with Hawaii Information Consortium. Hawaii Information Consortium has activated the Sewer Payments and Real Property payments over -the -web for Kauai County. They are presently working with Maui County on their Dept. of Motor Vehicles payment -over -the -web. At this time, the Access Hawaii Committee that has oversight over HIC, has been required by the State Procurement Officer to extend the HIC contract for (1) year and to issue an RFP for this service. According to the SPO, the contract is about to expire at the end of this year. 4. Continue the Needs Assessment and Review for all County Agencies and Departments. In Progress: Information Systems Manager continued to meet with departments and agencies on a Business Plan Review: County Clerk Elections Transit 5. Start the conversion of all databases away from Access. Analysis, training and implementation of a development environment have started for the conversion of Microsoft Access databases. A standard security database has been created to handle global security for all converted databases. 6. Develop a plan for cross -training for applications and networks analysts. Including Systems Administration, Database Administration, SQL Administration, etc. Analysts have started to receive cross -training for the currently implemented FRESH modules. 7. Maintain a high level of service and support for all Applications on the Network. FRESH support and report creation has been a priority, with an analyst dedicated to FRESH user support calls and over 20 custom FRESH reports completed. The response time for general workstation user support and computer help calls have been improved by over 100%. The wait for new computer installations has been improved from an average of 3 weeks to 1 week. The uptime for systems during normal working hours has exceeded 99%. Six Month Progress Report on Program Objectives for FY 2006-07 DATA SYSTEMS DATA SYSTEMS 1. Expand the County of Hawaii Local Area Network and Wide Area Network utilizing telecommunication services. The following nodes/locations were added to the County of Hawaii Wide Area Networks: Fiber Optic: - Corporation Counsel - Office of Housing and Community Development o Wailuku o 1990 Kinoole Street County Clerk — Ben Franklin Building Digital Subscriber Line: - Council Offices — Waimea - Department of Water Supply 2. Enhance employee technical skills and knowledge through training classes. TRAINING: Classes attended by Data Systems personnel: Installing, Configuring & Troubleshooting Microsoft SQL Server Mobility, Security, VoIP Executive Briefing Mastering Internet Security (3) Open Source Conference on Enterprise Applications ESRI Conference (2) Cisco Security Router Parcel Training (2) Business Professional Grammar and Writing workshop Cyber Terrorism Conference How to become a Better Communicator Crystal Reports 10 — Level 2 USER CONFERENCES: The following User Conferences were attended by Data Systems Personnel: - BIO-Key/Fire RMS Conference - EDEN/FRESH Conference - CLT/IAS Conference - ESRI/GIS Conference Final Status Report on Program Objectives for FY 2005-06 DATA SYSTEMS DATA SYSTEMS 3. Migrate County servers to Windows Active Directory Servers. In Progress: The Windows Server 2003 Equipment was requisitioned in November 2005 and ordered in January 2006, with an Estimated Time of Arrival (ETA) of March 2006. To minimize the disruption in service to the County users, transition to the new network will be phased and done after hours. Estimated completion in January 2007 for the Windows Active Directory. 4. Migrate E-mail and County web sites to County in-house servers. In Progress: Windows Exchange server is estimated to be completed by March 2007. Once stable, Network Analysts will work on bringing the E-mail and Web hosting service in-house. 5. Develop a Needs Assessment and Review for all County Agencies and Departments. In Progress: Information Systems Manager has met with departments and agencies on a Business Plan review: Research and Development Dept of Environmental Management Parks and Recreation Fire Department Corporation Counsel Civil Service 6. Remove Wang System. In Progress: Presently, the WANG system is Inquiry Only and on a month-to-month maintenance contract. Data Systems Analysts are writing inquiry programs and converting data for the Local Area Network systems to replace the WANG systems databases. Once complete the WANG will be decommissioned and moved off of the network. Estimated time for completion, end of 2006. Final Status Report on Program Objectives for FY 2005-06 DATA SYSTEMS DATA SYSTEMS 7. Develop departmental Strategic Plan. In Progress: Working with Civil Service to continue and complete the Departmental Strategic Plan. 8. Develop data management strategy. In Progress: With the installation and activation of the Windows 2003 Server, the primary effort will be to consolidate and reduce the number of individual servers in the County network. This will lessen the amount of expense and labor required to maintain (31)servers. Additionally, Network Appliance Storage (NAS) equipment will be deployed to consolidate common sources of data. i.e.-Imaging data, backup data, user files, etc. Final Status Report on Program Objectives for FY 2005-06 E LDDE RL CTIIVITIE ELDERLY ACTIVITIES COORDINATED SERVICES UNIT The CSE staff will strive to promote maximum independence, optimum health, personal dignity and self -enrichment by: 1. Providing Information and Assistance Services to 3,500 older adults. Served 2,548 seniors, or 72% of the established objective of 3,500. 2. Providing Outreach Services to 800 adults. Served 401 seniors or 50% of the established objective of 800 older adults. 3. Providing Transportation Services to 1,100 older adults and accomplishing 33,000 trips annually. Provided transportation services for 902 seniors or 82% of the established objectives of 1,100 older adults and completed 21,056 trips or 63% of the 33,000 trips annually. 4. Providing Transportation Services to 40 individuals under 60 years of age with disabilities and accomplishing 600 trips annually. Provided transportation services for 37 individuals under 60 yrs. of age or 92% of the established objectives of 40 individuals & completed 680 trips or 113% of the 600 trips annually. 5. Providing and completing 1,500 Referrals. Completed 1,411 referrals or 94% of the established objective of 1,500. Providing 45 individuals with disabilities/older adults with 3,456.30 hours of chore services annually. Provided 23 seniors or 51% of the established objective of 45 individuals 1,734.75 hours of chore services or 50% of the established objective of 3,456.30 hours. Six Month Progress Report on Program Objectives for FY 2006-07 ELDERLY ACTIVITIES RETIRED AND SENIOR VOLUNTEER PROGRAM Enhance the overall quality of life, i.e., maximum independence, optimum health, personal dignity, and self -enrichment of persons 55 years and older by: Providing diverse and meaningful volunteer opportunities to 1,200 persons 55 years and older. Objective achieved. 1,653 RSVP volunteers served in volunteer assignments. 2. Assisting significantly in meeting community needs by providing 150,000 hours of volunteer service in a minimum of 170 volunteer stations. RSVP volunteers provided 83,167.5 hours of volunteer service through 202 volunteer stations. 3. Providing 50 volunteers in elementary schools to tutor children who are reading below grade level. Objective achieved. 58 RSVP volunteers served as reading tutors in elementary schools. 4. Providing 350 volunteers to enable Hawaii County Nutrition Program to carry out its congregate meals program. Objective achieved. 423 volunteers served in the Hawaii County Nutrition Program's congregate meals program. Six Month Progress Report on Program Objectives for FY 2006-07 ELDERLY ACTIVITIES NUTRITION PROGRAM Conereeate Nutrition Services 1. To provide 85,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 1,000 older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout Hawaii County by June 30, 2007. As of 12/31/06, 43,224 meals have been served to 1,182 seniors. This is 51% of our objective for meals, and 118% of our objective for seniors served. Home Delivered Meal Service (Meals on Wheels) 1. To deliver 68,225 nutritious meals, each containing 1/3 of the U.S. RDA, to 400 frail, homebound older individuals, aged 60 and older, throughout Hawaii County by June 30, 2007. As of 12/31/06, 36,186 meals were served to 431 seniors. This is 53% of our objective for meals, and 107% of our objective for seniors served. Six Month Progress Report on Program Objectives for FY 2006-07 3 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT Place 30% of the allotted slot level or 13 enrollees into unsubsidized jobs by FY's end. Placed 8 enrollees in unsubsidized jobs. 2. Place 50% or 21 of the enrollees into community service positions that serve seniors during the FY. Placed 38 enrollees into community service positions that serve seniors. 3. Provide services to a cumulative total of 59 enrollees by FY's end. Provided services to a cumulative total of 64 enrollees. 4. Visit each enrollee at his/her work site twice a year. Conduct 84 work site visits by FY's end. (42 enrollees x 2 work site visits/year = 84 work site visits/year) Conducted 114 work site visits. Six Month Progress Report on Program Objectives for FY 2006-07 ELDERLY ACTIVITIES COORDINATED SERVICES UNIT The CSE staff will strive to promote maximum independence, optimum health, personal dignity and self -enrichment by: 1. Providing Information and Assistance Services to 3,500 older adults. Objective achieved. Served 3,659 seniors, or 105% of the established objective of 3,500 older adults. 2. Providing Outreach Services to 800 adults. Objective achieved. Served 813 seniors or 102% of the established objective of 800 older adults. 3. Providing Transportation Services to 1,100 older adults and accomplishing 33,000 trips annually. Objective achieved. Provided transportation services for 1,138 seniors or 103% of the established objective of 1,100 older adults and completed 41,072 trips or 124% of the 33,000 trips annually. 4. Providing and completing 1,250 referrals Objective achieved. Completed 2,108 referrals or 168% of the established objective of 1,250. 5. Providing 60 individuals with disabilities/older adults with 4,066 hours of Chore services annually. Provided 31 seniors or 52% of the established objective of 60 individuals. Notation: Provided 31 seniors or 91% of the established objective of 34. New contract per DHS/HCOA established new objectives of 34 instead of 60 effective December 01,2005. Objective achieved. Provided 4,359.03 hours of chore services of 107% of the established objective of 4,066 hours. Final Status Report on Program Objectives for FY 2005-06 ELDERLY ACTIVITIES RETIRED AND SENIOR VOLUNTEER PROGRAM Enhance the overall quality of life, i.e., maximum independence, optimum health, personal dignity, and self -enrichment of persons 55 years and older by: Providing diverse and meaningful volunteer opportunities to 1,200 persons 55 years and older. Objective achieved. 1,781 RSVP volunteers served in volunteer assignments. 2. Assisting significantly in meeting community needs by providing 150,000 hours of volunteer service in a minimum of 170 volunteer stations. Objective achieved. RSVP volunteers provided 182,078 hours of volunteer service through 198 volunteer stations. Providing 50 volunteers in elementary schools to tutor children who are reading below grade level. Objective achieved. 52 RSVP volunteers served as reading tutors in elementary schools. 4. Providing 350 volunteers to enable Hawaii County Nutrition Program to carry out its congregate meals program. Objective achieved. 451 volunteers served in the Hawaii County Nutrition Program's congregate meals program. Final Status Report on Program Objectives for FY 2005-06 ELDERLY ACTIVITIES NUTRITION PROGRAM Congregate Nutrition Services To provide 85,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 1,000 older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout Hawaii County by June 30, 2006. Objective achieved. As of 6/30/06, 85,239 meals were served to 1,394 seniors. This is 100% of our objective for meals, and 139% of our objective for seniors served. Home Delivered Meal Service (Meals on Wheels) 1. To deliver 68,225 nutritious meals, each containing 1/3 of the U.S. RDA, to 400 frail, homebound older individuals, aged 60 and older, throughout Hawaii County by June 30, 2006. Objective achieved. As of 6/30/06, 75,034 meals were served to 586 seniors. This is 109% of our objective for meals, and 146% of our objective for seniors served. Final Status Report on Program Objectives for FY 2005-06 ELDERLY ACTIVITIES SENIOR COMMUNITY SERVICES EMPLOYMENT 1. Place 20% of the allotted slot level or 8 enrollees into unsubsidized jobs by FY's end. Objective achieved. Placed 9 enrollees into unsubsidized jobs. 2. Place 50% or 21 of the enrollees into community service positions that serve seniors during the FY. Objective achieved. Placed 52 enrollees into community service positions serving seniors. 3. Provide services to a cumulative total of 59 enrollees by FY's end. 1.4 x 42 = 58.8 or rounded up to 59. Objective achieved. Provided services to a cumulative total of 73 enrollees. 4. Visit the enrollees at their work sites every quarter. Conduct 175 work site visits by FY's end. Objective achieved. Conducted 266 work site visits. Final Status Report on Program Objectives for FY 2005-06 ENVIRONMENTAL MANAGEMENT ENVIRONMENTAL MANAGEMENT ADMINISTRATION 1. Maintain landfill tipping fees at a level matching commercial usage of Solid Waste services, approximately 50% of Solid Waste Fund expenditures, by 2008. We are presently charging $75/ton for solid waste at our two landfills, with the last yearly increase due on July 1, 2007. The fee at that time will be $85/ton. We believe, with this last increase, commercial users of our landfills will still be paying less than their actual costs to the County. However, it will be much closer than in the past. We expect to be collecting 47% of all solid waste expenses through landfill tipping fees while commercial usage is approximately 55%. Presently we are collecting 40% of all solid waste expenses through landfill tipping fees. 2. Maintain Sewer fees at a level to cover expenses of operations, repairs and maintenance, and replacements. In FY 06-07, we are covering all expenses of operations, repairs and maintenance. In FY 07-08, we will be considering ways to increase revenue as costs of operation have risen with increased acceptance of loads from septic haulers, especially in West Hawa► i. 3. Maintain vehicle disposal fee system to assure financial self-sufficiency for vehicle recycling program. The vehicle disposal fund and the fee collected with the annual registration of vehicles have kept in line with operating expenses. We have even been able to expand services starting Fiscal Year 05-06 by adding a derelict vehicle amnesty program. This helps people, with a maximum of two derelict vehicles on private land, to have the vehicles removed and delivered to our scrap metal recycling yards. Next fiscal year (07-08) we may not be able to offer this amnesty program or may offer it in limited instances, depending on funding levels. 4. Proactively work towards compliance of EPA mandate to close all Large Capacity Cesspools by the year 2010. We continue to work proactively towards the final goal of closing Large Capacity Cesspools at Honokaa and Queen Liliuokalani Village by 2010, and Komohana Heights by 2009. Due to the complex issue of acquiring land for a wastewater system for Queen Liliuokalani, this project has taken more time than originally projected for completing intermediately scheduled tasks. We are currently working on resolving these issues. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT ADMINISTRATION 5. Establish a system and fees for all commercially -hauled solid waste for possible disposal at rural transfer stations. This goal is very worthwhile as it is needed in our rural areas. Unfortunately, many infrastructure deficiencies need to be resolved before this will be possible. For now, we do not have a plan for a system to collect fees for commercial rubbish in rural areas. 6. Design a program to more efficiently recover construction and demolition debris, beginning with aggregates. Aggregate reuse is being accomplished by the private sector. By avoiding our landfill tipping fees, and reusing the heavy aggregates, they save money. 7. Reduce days, and percentage of balances over 90 days past due, in Accounts Receivable for Wastewater and Solid Waste services by 5% for FY 2006-2007. Wastewater: The percentage of receivables over 90 days past due has increased from 56% at the end of FY05-06 to 58% for the Wastewater Division. The average number of days in accounts receivable has decreased from 101 days at the end of FY05-06 to 83 days. We have seen some slight improvements with the Wastewater receivables as indicated by the decrease in the average number of days in receivables. The new billing software and implementation of Ordinance No 05-19 has enabled us to bill our customers on a much more timely basis. While we have had several customers bring their accounts current due to the implementation of this ordinance which also makes the property owner ultimately responsible for the sewer fees, the greater benefit of this will be seen when liens are enforced upon the sale of the property. Solid Waste: The percentage of receivables over 90 days past due has increased from 24% in FY05-06 to 28% for the Solid Waste Division. The average number of days in accounts receivable has increased from 72 days in FY05-06 to 80 days. The Solid Waste receivables have fallen short of our goals during the first six months of the fiscal year due to staffing shortages. We hope to be back on track by the end of the fiscal year. We will continue to work with the County Council to provide incentives for keeping accounts current. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT TECHNICAL SERVICES SECTION 1. Complete bid process for abandonment of the Komohana Heights Large Capacity Cesspool's in compliance with the Environmental Protection Agency's Consent and Final Order (CAFO). Design plans and specifications for construction of a sewer collection system based on the Final Preliminary Engineering Report (April 2005) is complete. Construction bid process to be completed by June 2007. 2. Complete planning and design for abandonment of the Queen Liliuokalani Village Large Capacity Cesspool's in compliance with the Environmental Protection Agency's Consent and Final Order (CAFO). Draft Preliminary Engineering Report for eliminating large capacity cesspools and providing an acceptable solution of collection and treatment of wastewater has been completed. Report to be finalized sometime in mid -2007. 3. Complete planning and design phases for sewer system in the Honokaa District. Design Consultant submitted a proposal for the sewer collection system design based on the Final Preliminary Engineering Report (February 2006). Contract for sewer collection system design to be executed by end of January 2007. Execution of separate design contract for the wastewater treatment and disposal system anticipated before June 2007. 4. Complete planning and design phases for sewer systems in the Naalehu and Pahala districts. Draft Preliminary Engineering Report for eliminating large capacity cesspools and providing an acceptable solution of collection and treatment of wastewater has been completed. Report to be finalized sometime in early 2007. Complete planning phase for an R-1 water system at the Kealakehe Wastewater Treatment Plant to be installed by Rutter Development. On December 6, 2006, Rutter Development announced their withdrawal from this joint project with the County to pursue other options to meet their timeframe for effluent reuse water. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT NOW IMF TECHNICAL SERVICES SECTION 6. Complete planning phase for the North Kona and Kilohana Improvement Districts. North Kona Improvement District: Final Sewer Master Plan was completed in October 2006 and Draft Implementation Plan was completed in December 2006. Implemention Plan to be finalized after the Method of Financing is determined sometime in mid -2007. Kilohana Improvement Districts: Draft Implemental Plan to be finalized after Method of Financing is determined sometime in mid -2007. 7. Complete design and initiate construction for the East Hawai'i Regional Sort Station. Initiate construction of the East Hawaii Regional Sort Station sometime in early 2007. S. Complete design for installation of a drying bed and renovation of the Hilo Wastewater Treatment Plant Septage Station. The Project is on hold due to insufficient staffing. 9. Complete design for replacement of the Kealakehe Sewage Pump Station Odor Control System. The Project is on hold due to insufficient staffing. 10. Complete design for rehabilitation of the Kalanianaole Sewer Interceptor — Phase 2. Design plans and specifications to be completed in mid -2007. Construction bid date is unknown due to insufficient staffing. 11. Complete design for replacement of Pua Sewage Pump Station sewage pumps. The Project is on bold due to insufficient staffing. 12. Complete design for replacement of the Pua Sewage Pump Station Odor Control System. The Project is on hold due to insufficient staffing. 13. Complete design for coating system rehabilitation of the headworks at the Hilo Wastewater Treatment Plant. The Project is on hold due to insufficient staffing. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT ADMINISTRATION 1. Maintain landfill tipping fees at a level matching commercial usage of Solid Waste services, approximately 50% of Solid Waste Fund expenditures, by 2008. We are moving towards our goal of approximately 50% of Solid Waste Fund expenditures, by FY 2007-2008, being generated through landfill, or other, tipping fees. Landfill tipping fees have increased by $10 per ton each year, over the last 4 years, with one more increase to go before reaching $85 per ton in FY2007-2008. The current year's actual was 34%. Next fiscal year is projected to be at 41 %, and FY 2007-2008 is projected to be 42%. 2. Maintain Sewer fees at a level to cover expenses of operations, repairs and maintenance, and replacements. Sewer fees are presently covering the expenses of operations, repairs and maintenance and replacement projects. This will likely continue through FY 2007- 2008. 3. Maintain vehicle disposal fee system to assure financial self-sufficiency for vehicle recycling program. The vehicle disposal fund is fully self-sufficient. It has even been able to fund the expansion of an amnesty program. Under the amnesty program, up to two cars, per person per property, will be towed and recycled, from private property, at no cost to the property owner. The owner must sign an affidavit, and other requirements must be met. We believe this year's amnesty program will be able to continue through FY 2006-2007. 4. Proactively work towards compliance of EPA mandate to close all Large Capacity Cesspools by the end of the year 2010. We are working very proactively with the Environmental Protection Agency. We have signed an agreement with the federal agency, with a time line, to close all Large Capacity Cesspools. The last cesspool is scheduled to be closed by the end of the calendar year 2010. Final Status Report on Program Objectives for FY 2005-06 ENVIRONMENTAL MANAGEMENT ADMINISTRATION 5. Establish a system and fees for all commercially -hauled solid waste for possible disposal at rural transfer stations. This goal has proved more difficult to implement than originally thought. Some of the impediments are: present DOH permits for the Transfer Stations prohibit commercial waste by type as well as the quantities that would likely be generated; the quantities of commercial waste would overload our hauling operations; the space required by trucks is greater than that required by automobiles; and there are safety concerns over mixing the two types of traffic. This continues to be a goal for the Department and the Division and is intended to be implemented in the coming years. 6. Design a program to more efficiently recover construction and demolition debris, beginning with aggregates. The landfill tipping fee rate increases are helping to accomplish this goal, beginning with aggregates. Construction companies are becoming more creative in reusing aggregate onsite, or partnering with other projects that can use the fill. 7. Reduce days, and percentage of balances over 90 days past due, in Accounts Receivable for Wastewater and Solid Waste services by 5% for FY 2005-2006. Wastewater: The percentage of receivables over 90 days past due has decreased significantly from 64% at the end of FY04-05 to 56% at the end of FY05-06 for the Wastewater Division. The average number of days in accounts receivable has decreased from 128 days at the end of FY04-05 to 101 days at the end of FY05-06. On October 1, 2005, a new ordinance went into effect which makes the property owner ultimately responsible for the sewer fees. While it could take a long time to realize the benefits of being able to place liens on properties, we have already had several customers bring their accounts current due to this new law. Collection on our largest sewer delinquency was received in February 2006. This delinquency represented approximately 30% of receivables that were over 90 days past due. Solid Waste: The percentage of receivables over 90 days past due has decreased from 26% in FY04-05 to 24% at the end of FY05-06 for the Solid Waste Division. The average number of days in accounts receivable has increased slightly from 69 days in FY04-05 to 71 days at the end of FY05-06. We will continue to work with the County Council to provide incentives for keeping accounts current. Final Status Report on Program Objectives for FY 2005-06 FINANCE FINANCE ADMINISTRATION/BUDGET Administration 1. Continue to require divisions to review and update rules, policies and procedures to insure that applications are consistent throughout the County. Desired outcome is to realize efficiencies in financial practices. Updates to Rules 7 and 8 for the Real Property Tax Division were completed and filed with the State. Policies regarding rental cars and the department's applicant selection process are under review. 2. Conduct three training sessions for county financial personnel. Desired outcome is to provide a training media for financial support staff. One training session has been conducted in the first half of the year. The focus was on the 2007-08 budget and the upcoming budget process. 3. Continue review and reorganization of the Finance department and divisions to enhance efficiency and quality customer service. The department established the Property Management Division this fiscal year to improve the department's service in the areas of property acquisition, disposal and record keeping. The division also supports the Public Access, Open Space and Natural Resources Preservation Commission. The department is also involved in re -organization and consolidation of the County's motor vehicle registration and driver's licensing functions. 4. Respond within three working days to inquiries and complaints from the Council and general public. The department continues to meet its objective of responding within three working days. 5. Refer procurement protests to Corporation Counsel within three working days of receipt. After verification of validity of protest from Corporation Counsel, issue determination and/or decision within a week. There were no procurement protests in the first half of this fiscal year. Six Month Progress Report on Program Objectives for FY 2006-07 FINANCE ADMINISTRATION/BUDGET Budget 1. Prepare transmittal letters, resolutions, and/or bills for the appropriate approvals and signatures for all fully -completed requests for council action received two days prior to the County Council's submittal deadlines. All of the 61 request for council action forms received from the departments/agencies were processed and forwarded to the Finance Director in a timely manner (provided that all necessary departmental information was provided). 2. Provide guidance and assistance to departments/agencies to ensure the continued successful usage of the budget module within the FRESH system. For the preparation of the FY2007-08 budget, the Budget Office decided to do the data entry of the department's/agencies' revenue and expenditure worksheets into FRESH budget module. It was felt that the departments should be more concerned about putting together their budgets than worrying about how to do the data entry into FRESH. Six Month Progress Report on Program Objectives for FY 2006-07 FINANCE ACCOUNTS 1. Close FY 05-06 books and issue final June 30 Budget Status Report by September 8, 2006, and determine the General Fund's fund balance by September 1, 2006. All except two small funds were closed on December 1, 2006. The June 30 budget status report will be issued in January 2007. Determined fund balance for the General Fund on November 22, 2006. The delay was due to increased number of grants county -wide, our focus on moving to another building and our staffing situation. 2. Obtain Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) for the County's June 30, 2006 Comprehensive Annual Financial Report. In progress. 3. Close the books and have the monthly budget status reports available in FRESH within ten working days after the end of the month, except for June, July, August and September. Due to the late close for fiscal year 2005-06, the monthly budget status reports were also delayed. We hope to be back on track by our March monthly budget status report. Our current system allows us to work on multiple periods at the same time. It is possible for users to print reports for periods that have not yet been closed. 4. Transition to a support role of the FRESH (Financial and Resource Enterprise Software for Hawaii County) system, now that implementation is mostly complete. This includes maintaining the current modules that Accounts is responsible for and helping users. Being achieved. We continue to maintain and provide user support and training for the accounts payable, general ledger and payroll modules. 5. Review and implement changes to our current organization within our office so that our operations match the new needs created by the FRESH system. Personnel audit was performed and reorganization of the division is in progress. Six Month Progress Report on Program Objectives for FY 2006-07 FINANCE ACCOUNTS 6. Ensure that all claim payments made are proper and legal by preauditing 100% of payment requests for accuracy and propriety, returning items that are not accurate or proper to departments for correction. Being achieved. 7. Provide certificate of the availability of funds on County contracts within three working days of the contract's submission to Accounts Division. Being achieved. 8. Pay vendors promptly by issuing all warrants for claims within 7 working days of the receipt of the invoice by Accounts Division. Being achieved. 9. Ensure that all employees receive the correct amount of pay and related benefits by preauditing 100% of payroll claims for accuracy and compliance with legal and contractual requirements, and filing all required payroll tax forms and returns on time. Being achieved. 10. Conduct a public auction of surplus County equipment once a year. The Finance Department was reorganized and the Property Management Specialist was moved to the Property Management Division. This objective is no longer applicable to our division. 11. Provide a response to an applicant's request for acquiring, exchanging or granting of easement of real property within 60 days of the receipt of the request. The Finance Department was reorganized and the Property Management Specialist was moved to the Property Management Division. This objective is no longer applicable to our division. Six Month Progress Report on Program Objectives for FY 2006-07 FINANCE PURCHASING 1. Continue to review all internal policies and procedures for conformance to procurement laws and revise as necessary. Revise and keep General Terms and Conditions for goods and services contracts updated to conform to current law and reflect needed changes. Ongoing program. Working with Corporation Counsel on a committee to revise General Terms and Conditions for Construction and Goods and Services contracts. Maintain up-to-date purchasing manual and training as needed for all using agencies; including maintenance of a current list of the individual most responsible for procurement matters within each department or agency and assure that he or she has a complete, up-to-date copy of administrative rules and purchasing manual. Review all policies, procedures and guidelines for applicability to FRESH system. Ongoing program. Planning on attending upcoming training on HePS (Hawaii eProcurement System) for small purchases, to be offered by State Procurement Office. 3. Process 98% of all routine documents (Invoice payment approvals, Contract, Change Order and Supplemental Agreement approvals) within two working days of receipt, including electronic approvals. During first six months FY06/07, approximately 99% of approximately 15,783 routine documents were processed within two days. 4. Complete purchasing process or issue written request for quotations for 95% of all requisitions below formal bidding limits within ten days of receipt (except for items generally combined at periodic intervals.. During first six months of FY 06/07, approximately 87% of approximately 1143 electronic requisitions were processed within ten working days. The historical percentage of requisitions completed within 10 days is approximately 97%. The reason for the decrease in percentage can be attributed to the Buyer III and Buyer I positions being vacant. (Note: Buyer I recently filled. Buyer III position tentatively scheduled to be filled by March 07). 5. Complete draft specifications for 95% of all requisitions requiring formal advertised bidding (IFBs or RFPs) within 30 days of receipt or deadline for receipt of requisitions for combined purchases. During first six months of FY 06/07, about 33 IFBs or RFPs have been initiated and are in various stages of completion. Approximately 95% of specification drafts have been completed within 30 days. Six Month Progress Report on Program Objectives for FY 2006-07 FINANCE PURCHASING 6. Process 90% of bid award and contract documents within one week of receipt or availability and forward to next agency or issue Notice to Proceed. During first six months of FY 06/07, at least 90% of all bid award and contract documents have been processed within one week. 7. Maintain list of professional services awards on Internet as required by law and post 95% of entries within one day of contract circulation. 51 Professional Services Contracts or significant amendments were posted to internet during first six months of FY 2006/07, all within one day of receipt of contract. Six Month Progress Report on Program Objectives for FY 2006-07 FINANCE TREASURY Treasury 1. Invest 99 per cent of all funds in interest-bearing accounts or certificates. This objective is being met. The percentage of available cash invested in exceeds 99.8% through 11-30-06. 2. Maintain sufficient liquidity to meet cash requirements. All obligations were met including vendor payments, bond payments, and payroll expenses. 3. Maximize interest income by attaining budgeted projection while ensuring the safety of County funds. The interest earned at the midpoint is at 59% of the annual goal. 4. Reconcile monthly statements within thirty days of receipt. The December statements have been reconciled. Vehicle Reeistration 1. Process mail within three days of receipt. We have been systematically filling our vacant positions, which would enable us to process the mail within three days. The staff has worked the necessary overtime to keep the backlog to acceptable levels. 2. No complaints referred to the department level and above. The survey results were predominantly favorable. We had two complaints, one that happened on the last day of the month and the other after a three-day weekend when the office was experiencing heavy customer traffic. Six Month Progress Report on Program Objectives for FY 2006-07 FINANCE REAL PROPERTY 1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment. Sales ratio/assessment ratio is the ratio of an appraised (or assessed) value to the sale price or adjusted sale price of a property. The sales ratio study is conducted to fulfill the obligation to make property assessments uniform and equitable. The study functions as the assessor's yardstick in evaluating what is being done right, what is being done wrong, and what reappraisal activity is necessary. The county ordinance states that no taxpayer is deemed aggrieved by an assessment unless the assessment exceeds by more than 20% of market value. The goal of the division is to keep this percentage at 10% or lower. The higher the percentage, the further away the assessment is from market value. The overall percentage for this reporting period was .91, or 9% below the ideal 100% assessment. The three ratios that contributed to this overall percentage were for vacant lands, 1.05 or 5% higher than the market, improved sales at .75, or 25% lower, and condominium sales at .93, or 7% lower. 2. Maintain a co -efficient of dispersion at +/- 15% of the mean ratio. The coefficient of dispersion is the average deviation of a group of numbers from the median expressed as a percentage of the median. In ratio studies, this is the average percentage deviation from the median. Per the International Association of Assessing Officers, low CODs (15.0 or less) tend to be associated with good appraisal uniformity. The lower the ratio the better although ratios of less than 5.0 are rare. The overall ratio for this reporting period was 21 %. The three ratios that contributed to this overall percentage were for vacant lands, 30%, improved sales at 21%, and condominium sales at 12%. 3. Conduct field inspections of 98% of all building permits issued or on file for all new construction. • Field inspections for new permits were at 80%, well below the division's goal. • Most numbers for Items 1 — 3 were outside of our target ranges due to the extremely large number of permits and sales in the past two years. While three appraisal positions were filled in the later part of 2005, three positions in the appraisal section became vacant in the last six months of 2006 and remained unfilled as of the end of the year. As three new staff members are hired and advance in their training and begin to pick up their share of work, the division's goals should be achieved. Six Month Progress Report on Program Objectives for FY 2006-07 FINANCE REAL PROPERTY 4. Maintain an active educational and informational program on real property taxation. • This is an ongoing program within the division. • Staff and public concerns are valuable resources for this important function of the division. • Website data such as forms and instructions are reviewed periodically. Initiate proceedings for two real property tax foreclosure sales to reduce the number of delinquent accounts and dollar amount of delinquent taxes owed to the County. • The first tax sale for this budget year was held on October 18, 2006. • All remaining fifteen (15) properties on the list were sold. Six Month Progress Report on Program Objectives for FY 2006-07 FINANCE RISK MANAGEMENT 1. Develop the Risk Management Division and identify the necessary resources to build an ongoing program of risk review and minimization. During the first four months development of this division was slow in part due to the resignation of the Risk Manager two months into this time period. Current Risk Manager started in mid-November and since that time the process has resumed. Proposed policies and procedures have been drafted for approval, budget has been accomplished, Risk Management Plan has been developed for approval. 2. Meet and collaborate with departments to develop County -wide policies and procedures to reduce risk. Since mid-November, Risk Manager has met or communicated with Agencies and Depts. Corp Counsel, Public Works, Parks and Recreation, Civil Service (Human Resources), Police, Fire, Civil Defense and Mass Transit in addition to various divisions discussing risk management issues and coordinating a policy and procedure plan. 3. Review the County's self-insurance program and research insurance industry products to determine the most advantageous program to reduce potential financial loss. Since mid-November , Risk Manager has reviewed current insurance policies and their coverages in conjunction with evaluation of risks covered. Also, several insurance policies were coming due for renewal, and steps were taken to ensure policies were secured so there were no lapses in coverage. 4. Establish a system for maintaining records and statistics on County losses. Developing a data base had been initiated prior to current Risk Manager starting employment, however that process has been further developed to provide better access to more meaningful data. Although the system in place is still in infancy stages it is anticipated that the system will continue to be modified as need for important data is identified. A software program is also being sought to specifically provide pertinent data. 5. Establish and implement an employee training program focused on preventing, reducing, or eliminating the County's exposure to liability and property losses. Risk Manager has been in continuous contact with Safety Division leader to identify and monitor areas of concern and assist in developing training approaches to mitigate the apparent risks. Six Month Progress Report on Program Objectives for FY 2006-07 10 FINANCE PROPERTY MANAGEMENT 1. Provide support for the Public Access, Open Space and Natural Resources Preservation Commission as it creates and updates its list of properties to be considered for acquisition. A laptop computer together with Geographic Information Systems software was acquired for support of the Public Access, Open Space and Natural Resources Preservation Commission. 2. Maintain the fixed assets record system of County property. The fixed assets record system has been continually updated and maintained. 3. Complete the sale of Hamakua land previously given to the County in lieu of property taxes. A Final Environmental Assessment was completed and submitted for publication, for the sale of approximately 700 acres of the Hamakua lands in Paauilo. 4. Work with departments to assist in the purchase or lease of real property for County operations. Finalized the Territorial Centre (Motor Vehicle Registration, Kona), Puainako Center (Environmental Management, Research & Development, Fire, Data Systems), and Maluhia Place (Mayor, Finance, Data Systems) leases. Provided assistance in the finalization of the lease on the former Sun Sun Lau Building that will house the Office of Aging. Assisted the Fire Department in it's search for new sites in various locations around the island. 5. Maintain a database of all County leases of real property and act as repository of original lease documents. Began a compilation of the lease documents and will be evaluating alternatives for computerized database. 6. Manage County income producing properties, not assigned to a specific department. Currently evaluating the Kulaimano Tower Site and existing agreements for compliance and future management. Six Month Progress Report on Program Objectives for FY 2006-07 11 FINANCE PROPERTY MANAGEMENT 7. Oversee the disposal of useable surplus County property by auction, when appropriate. No sales were held during the first half of the fiscal year. It is anticipated that there will be a sufficient accumulation of property to hold an auction of useable surplus personal property by the end of this fiscal year. Six Month Progress Report on Program Objectives for FY 2006-07 12 FINANCE ADMINISTRATION/BUDGET Administration 1. Continue to require divisions to review and update rules, policies and procedures to insure that applications are consistent throughout the County. Desired outcome is to realize efficiencies in financial practices. Update of Real Property Tax rules are currently in process. Procedures regarding certain contracts for services are also being developed. 2. Conduct three training sessions for county financial personnel. Desired outcome is to provide a training media for financial support staff. In May and June Finance provided training to FRESH system users in preparation for an upgrade to the latest version of our financial software. Finance staff also spoke at a variety of County -wide meetings held by other departments. Continue review and reorganization of Finance divisions to enhance efficiency and quality customer service. A Risk Manager was recruited for the new Risk Management Division and equipment and resource material were acquired. Additionally, a Property Management Division was developed to support the new Public Access, Open Space, and Natural Resources Preservation Commission and to manage all aspects of real property and personal property acquisition, use and sale. 4. Respond within three working days to inquiries and complaints from the Council and general public. The department continues to meet its objective of responding within three working days. 5. Refer procurement protests to Corporation Counsel within three working days of receipt. After verification of validity of protest from Corporation Counsel, issue determination and/or decision within a week. There was one protest filed during the year. The determination was issued within a week. Final Status Report on Program Objectives for FY 2005-06 FINANCE ADMINISTRATION/BUDGET 6. Oversee the successful implementation of new fiscal software for the County of Hawaii. Implementation of the new FRESH system is on-going. Payroll is now being processed in the new system. Inventory and Special Assessments modules are also now in use. Position Budgeting is in limited use on a trial basis for checking budget calculations. Bud¢et 1. Prepare transmittal letters, resolutions, and/or bills for the appropriate approvals and signatures for all fully -completed requests for council action received two days prior to the County Council's submittal deadlines. All of the 144 request for council action forms received from the departments/agencies were processed and forwarded to the Finance Director in a timely manner (provided that all necessary departmental information was provided). 2. Provide guidance and assistance to departments/agencies to ensure the continued successful usage of the budget module within the FRESH system. The Budget Office provided a refresher course to the departments/agencies on how to use the FRESH budget module. On-going support was provided during the budget preparation period. 3. Reevaluate the position budgeting module within the FRESH system to determine if it can be utilized in preparing the FY 2006-07 budget. After the FRESH vendor provided a training course on the position budgeting module to the Budget Office, it was determined that due to the complexity of this program, only the larger departments would be allowed to use it for the calculation and/or verification of their budgeted salaries. Final Status Report on Program Objectives for FY 2005-06 FINANCE ACCOUNTS 1. Close FY 04-05 books and issue final June 30 Budget Status Report by September 9, 2005, and determine the General Fund's fund balance by September 2, 2005. Closed the fiscal year 2004-05 books and issued the June 30 budget status report on December 29, 2005. Determined fund balances on December 23, 2005. The delay was due to circumstances beyond our control, primarily our focus on completing the conversion of our payroll system to FRESH. 2. Obtain Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) for the County's June 30, 2005 Comprehensive Annual Financial Report. Achieved. 3. Close the books and have the monthly budget status reports available in FRESH within ten working days after the end of the month, except for June, July, August and September. Due to the late close for fiscal year 2004-05, the monthly budget status reports were also delayed. In March 2006 we began issuing monthly budget status reports on a timely basis. 4. Continue the implementation of the Accounts Division portion of any remaining modules on FRESH (Financial and Resource Enterprise Software for Hawaii County). Our primary focus will now shift to maintaining the current modules that are already live on the new FRESH system. The Payroll module went live in August 2005, followed by many more months of training and support for the various departments. Our focus for the last half of the fiscal year was on maintaining the current modules that our division is responsible for: Accounts Payable, General Ledger and Payroll. 5. Ensure that all claim payments made are proper and legal by preauditing 100% of payment requests for accuracy and propriety, returning items that are not accurate or proper to departments for correction. Achieved. 6. Provide certificate of the availability of funds on County contracts within three working days of the contract's submission to Accounts Division. Achieved. Final Status Report on Program Objectives for FY 2005-06 FINANCE ACCOUNTS 7. Pay vendors promptly by issuing all warrants for claims within 7 working days of the receipt of the invoice by Accounts Division. Achieved. 8. Ensure that all employees receive the correct amount of pay and related benefits by preauditing 100% of payroll claims for accuracy and compliance with legal and contractual requirements, and filing all required payroll tax forms and returns on time. Achieved. 9. Conduct a public auction of surplus County equipment once a year. The sale was held in December 2005 and was very successful. In addition, the Accounts Division continued to assist the Police Department with sales of surplus and abandoned vehicles. 10. Provide a response to an applicant's request for acquiring, exchanging or granting of easement of real property within 60 days of the receipt of the request. Achieved. Final Status Report on Program Objectives for FY 2005-06 FINANCE PURCHASING Continue to review all internal policies and procedures for conformance to procurement laws and revise as necessary. Keep General Terms and Conditions for goods and services contracts updated to conform to current law and reflect needed changes. In progress. 2. Maintain up-to-date purchasing manual and training as needed for all using agencies; including maintenance of a current list of the individual most responsible for procurement matters within each department or agency and assure that he or she has a complete, up-to-date copy of administrative rules and purchasing manual. Ongoing. 3. Process 98% of all routine documents (Invoice Payment Approvals, Contract, Change Order and Supplemental Agreement approvals) within two working days of receipt, including electronic approvals. Of 27,247 routine documents received during FY 05--06, 27,150 were processed within two working days, for a 99.64% processing rate. 4. Complete purchasing process or issue written request for quotations for 95% of all requisitions below formal bidding limits within ten days of receipt. Of 2,074 requisitions below bidding limits received FY 0506, 2,050 were processed within ten days of receipt, for a 98.84% processing rate. 5. Complete draft specifications for 95% of all requisitions requiring formal advertised bidding (IFBs or RFPs) within 30 days of receipt or deadline for receipt of requisitions for combined purchases. Requisitions requiring formal advertised bidding (IFBs or RFPs) generated 47 bids. Of the 47 bids, draft specifications for 31 were completed within 30 days of receipt or deadline for receipt of requisitions for a 66% processing rate. The "95% within 30 day" rate was unrealistic. 6. Process 90% of bid award and contract documents within one week of receipt or availability and forward to next agency or issue Notice to Proceed. During FY 05/06, at least 90% of all bid award and contract documents have been processed within one week. Final Status Report on Program Objectives for FY 2005-06 FINANCE PURCHASING 7. Maintain list of professional services awards on Internet as required by law and post 95% of entries within one day of contract circulation. 80 Professional Services Contracts awards were posted during FY 0506, all within one day of Contract circulation. Final Status Report on Program Objectives for FY 2005-06 FINANCE TREASURY Treasury 1. Invest 99 per cent of all funds in interest-bearing accounts or certificates. This objective is being met. The 99.6% of available cash was invested in FY 2005-06. 2. Maintain sufficient liquidity to meet cash requirements. All obligations were met including vendor payments, bond payments, and payroll expenses. 3. Maximize interest income by attaining budgeted projection while ensuring the safety of County funds. Investments have benefited from the Federal Reserve's policy of increasing interest rates to contain inflation. The goal of $2.4 million was more than doubled by the interest earned of $4.9 million. 4. Reconcile monthly statements within thirty days of receipt. Bank statements were reconciled before the receipt of the next month's statements. Vehicle Reeistration 1. Process mail within three days of receipt. There were times during this period when our three-day goal was exceeded. Working overtime was required to reduce the backlog. 2. No complaints referred to the department level and above. Twelve survey forms were returned during this six-month period. They were all complimentary. There were some especially nice comments for the Kona staff. We also had three complaints that were referred to us from the Mayor's office. All three complainants were called back, and explanations or resolutions were made. Final Status Report on Program Objectives for FY 2005-06 FINANCE REAL PROPERTY 1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment. Sales ratio/assessment ratio is the ratio of an appraised (or assessed) value to the sale price or adjusted sale price of a property. The sales ratio study is conducted to fulfill the obligation to make property assessments uniform and equitable. The study functions as the assessor's yardstick in evaluating what is being done right, what is being done wrong, and what reappraisal activity is necessary. The county ordinance states that no taxpayer is deemed aggrieved by an assessment unless the assessment exceeds by more than 20% of market value. The goal of the division is to keep this percentage at 10% or lower. The higher the percentage, the further away the assessment is from market value. The overall percentage for this reporting period was .83, or 17% below the ideal 100% assessment. The three ratios that contributed to this overall percentage were for vacant lands, .89 or 11% lower than the market, improved sales at .70, or 30% lower, and condominium sales at .89, or 11% lower. 2. Maintain a co -efficient of dispersion at +/- 15% of the mean ratio. The coefficient of dispersion is the average deviation of a group of numbers from the median expressed as a percentage of the median. In ratio studies, this is the average percentage deviation from the median. Per the International Association of Assessing Officers, low CODs (15.0 or less) tend to be associated with good appraisal uniformity. The lower the ratio the better although ratios of less than 5.0 are rare. The overall ratio for this reporting period was 21.7%. The three ratios that contributed to this overall percentage were for vacant lands, 23.2%, improved sales at 27.6%, and condominium sales at 14.3%. 3. Conduct field inspections of 98% of all building permits issued or on file for all new construction. Field inspections for new permits were at 90 %, well below the division's goal. All numbers for Items 1— 3 were outside of our target ranges due to the extremely large number of permits and sales in the past two years. Three appraisal positions were filled in the later part of 2005. As these three new staff members advance in their training and begin to pick up their share of work, the division's goals should be achieved. Final Status Report on Program Objectives for FY 2005-06 FINANCE REAL PROPERTY 4. Maintain an active educational and informational program on real property taxation. • This is an ongoing program within the division. • Staff and public concerns are valuable resources for this important function of the division. • Website data such as forms and instructions are reviewed periodically. 5. Initiate proceedings for two real property tax foreclosure sales to reduce the number of delinquent accounts and dollar amount of delinquent taxes owed to the County. The first tax sale for this budget year was held on October 12, 2005 and the second on June 7, 2006 A total of sixty-four (64) properties were sold. Final Status Report on Program Objectives for FY 2005-06 FINANCE RISK MANAGEMENT 1. Develop the Risk Management Division and identify the necessary resources to build an ongoing program of risk review and minimization. The positions (2) were filled and the Division was set up logistically. A working plan and procedure policy for the Division was initiated. 2. Meet and collaborate with departments to develop County -wide policies and procedures to reduce risk. Contact was made with all Departments and effort was made to obtain current policy and procedures from each Department for review and adequacy assessment. 3. Review the County's self-insurance program and research insurance industry products to determine the most advantageous program to reduce potential financial loss. The County's current protection program was reviewed to further assess its adequacy and need for change. 4. Establish a system for maintaining records and statistics on County losses. Pertinent information was determined and a data base was set up to reflect trends and current risks. 5. Establish and implement an employee training program focused on preventing, reducing, or eliminating the County's exposure to liability and property losses. Research was being conducted as to the current safety and training plans within each Department. Final Status Report on Program Objectives for FY 2005-06 10 10 FIRE FIRE DEPARTMENT SUMMARY Department Objectives 1. Pursue and support goal achievement through a multifaceted approach inclusive of: a. Pre -Incident Strategies and Tactics. This would include the consideration and possible implementation of prevention and public education programs focused on identified issues and target audiences, with the intent on taking proactive steps to preventing incidents and accidents thereby reducing losses and morbidity and disability. In consideration of the effectiveness of prevention and education as a means of meeting and achieving established goals of reducing fire losses as well as improved patient outcomes, efforts are being made to develop and deliver a pilot project targeting two specific groups or portions of the population: the elderly, and youth (fourth grade students). In synchrony with nationally recognized target groups, this project is designed to provide outreach into the community and although focus will be on fire prevention and education, it may be expanded to provide injury prevention and disaster preparedness education as well. As planned, the Fire Prevention Grant application was submitted on January 11, 2007. Pending an approved application and subsequent award, the purchase of the identified resources will be initiated and the program implemented. Having met the benchmark of the application submittal, this project or objective is 40% complete. b. Preparedness and Capability Enhancement. Based on the respective missions and service delivery expectations, identify, adopt, and implement resource and training standards aimed at providing the highest quality of service. As noted in the subsequent objectives of the respective divisions, bureaus, and sections, these objectives are at varying stages or levels of implementation and completion. C. Operational Tactics and Strategies. Concurrently with the support of preparedness and capability enhancement, identify, establish, and implement operational tactics and strategies that will maximize operational effectiveness and overall incident mitigation safety. Of priority for the FY 2006-2007 is the formal implementation of the Incident Command System. Beginning in July 2006 with the integration of "clear text" communications and the current development and implementation of command designation and the use of ICS 200 forms, this project is at 50% completion. Six Month Progress Report on Program Objectives for FY 2006-07 FIRE DEPARTMENT SUMMARY 2. Continue/maintain annual review of industry and government standards for current mission and service delivery. Such standards may include, but is not limited to apparatus and equipment, staffing levels, training, response times, and service area demographics. Referenced recognized standards may include and are not limited to such organizations as: National Fire Protection Association (NFPA), Insurance Services Office (ISO), the Hawaii Insurance Bureau, and the State of Hawaii Department of Health. The review and evaluation of the fire department's resource allocation and service delivery capabilities and performance is ongoing and continues to be maintained. Although considerations are focused on the aforementioned standards bodies and agencies, efforts are made to assure reasonable pertinence and relevance to local jurisdictional limitations. 3. Maintain annual review of department's ability to meet service delivery standards. The review of overall department response and performance with regards to its diverse mission is ongoing and perpetual. Utilizing available data captured and collected in the department's Records Management System, a global as well as unit specific assessment has and will continue to be performed on a routine basis and compared to recognized and established industry standards. As illustrated in the attached sample report, the meeting of recognized response time standards is on the average less than 14%. This is an example of one type or method of assessment that is being performed on a routine basis to determine department ability to meet established performance measures. Identify specific resource, personnel, and training requirements to achieve recognized standards. Referencing and utilizing established National Fire Protection Association (NFPA) standards the following resource needs and requirements have been identified: a. Based on NFPA 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments, an additional 78 new fire protection positions will need to be established to meet this standard for basic engine company staffing levels. Six Month Progress Report on Program Objectives for FY 2006-07 FIRE DEPARTMENT SUMMARY b. NFPA 1001, Standard for Fire Fighter Professional Qualifications, is currently used as a measure and basis for the training and skill requirements of fire protection personnel. Furthermore, this standard is used and referenced for the establishment and maintenance of the Fire Fighter I certification program. Other position specific NFPA standards will be adopted and referenced for the development of subsequent training and certification programs. c. With respect to establishing and maintaining an effective emergency fire apparatus fleet, the use of NFPA 1901, Standard for Automotive Fire Apparatus, continues to identify necessary vehicle replacement and upgrade as a means of assuring optimum performance and fire protection capabilities. Each of the aforementioned items reflects the use of recognized and accepted standards designed to facilitate the delivery of quality fire protection services and guides the development of the department's program budget as well as supplemental budget requests. 5. Develop a financial report and budget projections required to implement reforms. The submitted program budget, as well as the supplemental budget request, reflects the financial resource needs necessary to meet identified objectives and service delivery standards. Furthermore, the prioritization of the supplemental budget request is based on the pursuit of the aforementioned standards and in a manner that demonstrates financial responsibility. For example, it should be noted that the establishment of additional fire protection positions (12 Fire Captains and 20 Fire Fighters) is ranked lower in priority based on other needs and in consideration of existing position vacancies that take precedence. 6. Identify funding sources for proposed reforms to include alternative funding programs and inter -agency cost sharing or partnerships. The Fire Department continues to identify alternative funding sources and cost sharing partnerships as a means of attaining goals and objectives. As evident by the over $1.8 million dollars in grant revenue that has been obtained over the past four years, not including those funds made available through the Office of Domestic Preparedness program, an aggressive alternative funding program has been maintained and demonstrated success. Among the sources targeted for FY 2006-2007 are the Assistance to Fire Fighters Grant, and the Department of Transportation Safe Highways Grant. Six Month Progress Report on Program Objectives for FY 2006-07 FIRE EMERGENCY OPERATIONS DIVISION (Previously known as Fire Protection & EMS) 1. Continued pursuit of meeting recognized response time standards. Utilizing available response time data and statistics, review of this performance standard has been and continues to be conducted on a regular basis. As evident by the attached sample report, an average success rate of approximately 13% has been achieved with regards to meeting the NFPA 1710 Standard of a 4 minute initial response. The pursuit and reasonable achievement of this standard will continue to be an essential goal of the Emergency Operations Division. 2. Maintain annual review and evaluation of department's service delivery performance based on identified recognized fire protection service delivery standards as defined by but not limited to NFPA, Hawaii Insurance Bureau, Insurance Services Office (ISO), and OSHA. A six month review has been completed, however, this objective is intended to reflect annual performance given that specific programs currently being implemented will have a potential impact on overall objective outcomes. For example, with respect to the Hawaii Insurance Bureau's fire protection services grading process, the establishment of new volunteer stations as well as improved water systems will have a direct correlation to the improved classification of the respective communities. 3. Continued pursuit of personnel and resource requirements for achievement of industry standards of fire protection service delivery. Presently, the Hawaii Fire Department would need to establish and fill 78 new fire protection positions of varying ranks to meet maintain the current NFPA 1710 standard for the existing fire companies. This figure does not reflect any increase in service or the establishment of new engine companies and only represents those positions needed to bring existing engine companies into compliance. As historically noted in annually submitted supplemental budget requests, the establishment of these positions would require a phase in approach based on limited training resources and existing position vacancies. The final year end report will identify the department's standing as well as a projected schedule to meet this objective. Six Month Progress Report on Program Objectives for FY 2006-07 FIRE EMERGENCY OPERATIONS DIVISION (Previously known as Fire Protection & EMS) 4. Maintain annual review and revision of all Mutual Aid Agreements, Memorandums of Understanding (MOU), and Memorandums of Agreement (MOA) to support interagency partnerships and operational effectiveness. This objective is currently in progress and approximately 25% complete. Delays have been experienced due to a need to establish amended and more comprehensive agreements. For example, priority has been given to establishing a new Memorandum of Understanding with the State Department of Transportation Airports Division to facilitate the use of property for the purpose of conducting live -burn fire training. 5. Maintain annual review and revision of current Search and Rescue policies and procedures in accordance with recognized industry standards. Currently in progress and 30% complete. 6. Maintain annual review and revision of current Hazardous Materials Response protocols and procedures. Currently in progress and 30 % complete. Maintain annual review and identify recognized service delivery, training, and equipment standards as defined by various organizations as, but not limited to; State of Hawaii Department of Health EMS Branch, Department of Transportation, etc. Program performance is ongoing and being maintained utilizing available data collected in the department's records management system. The review and assessment of this objective may be further enhanced by the implementation of the State Department of Health EMS Branch Electronic Patient Care Reporting program which rolled out on January 16, 2007. The end of year or final report may reflect data and information collected by that system and the assessment of service delivery performance. 8. Establish and submit for administrative approval new EMS position recruitment and retention programs and policies to address current personnel shortages and program attrition. This objective is currently in progress and approximately 40% complete. Proposed position classifications and draft organizational charts have been developed as well as initial consultation with both the Department of Human Resources and the Hawaii Fire Fighter's Association. Six Month Progress Report on Program Objectives for FY 2006-07 FIRE EMERGENCY OPERATIONS DIVISION (Previously known as Fire Protection & EMS) 9. Audit and revise annual EMS Bureau Quality Improvement Program including the implementation of personnel surveys to obtain and identify possible modification and new concept adoption. This objective has not yet been initiated pending the rollout and implementation of the Electronic Patient Care Reporting system and the need to fill essential positions (EMS Battalion Chief and Captain). 10. Continue to assess and evaluate possible avenues for "expanded scopes of practice" for the current EMS program. This objective is ongoing with current focus on the role of the EMS system providers in potential pandemic outbreaks and events. Six Month Progress Report on Program Objectives for FY 2006-07 FIRE FIRE PREVENTION BUREAU 1. Maintain inter -agency partnerships to assist in addressing identified needs to include but not limited to; the State Fire Council, NFA, and other county, state, and federal fire and law enforcement agencies. This objective is currently being maintained with demonstrated outcomes. Through the establishment of inter -agency partnerships, the training of new Prevention Bureau personnel has been enhanced and expedited. This has included the participation in National Fire Academy training programs as well as industry sponsored (Fire Protection Engineers) training opportunities. 2. Continue to review and pursue the feasibility of the establishment of a residential sprinkler system code for new construction. The pursuit of this objective has been limited to the review of the 2003 NFPA Fire Code and the consideration of sprinkler requirements established within that document. Given the rural nature and water system limitations of communities within our County, this objective, although very beneficial, will be difficult to achieve. Nonetheless, nationally, residential sprinkler initiatives are a priority of the fire service and have the potential of dramatically reducing fire losses and saving lives. 3. To participate in and support the assessment evaluation and recommendation for future fire code adoption. This objective is in progress and ongoing with a current 50% completion. To date, the Prevention Bureau personnel have participated in the review of the 2003 NFPA Fire Code and have completed a preliminary review. This has included a total document review and the development of draft amendments. A second review and final draft proposal is forthcoming. The desired adoption of the 1997 Uniform Fire Code is currently awaiting Corporation Counsel review and the submittal for Council adoption. Six Month Progress Report on Program Objectives for FY 2006-07 FIRE AUXILIARY SERVICES BUREAU Fire Equipment Maintenance Section 1. Implement fleet management software and data management programs. This objective continues to be a priority however is dependent upon the development and delivery of the software product by the current vendor. It is preferable to pursue the software product being developed by the department's RMS vendor as it will be integrated into existing data bases making data more accessible and allow for easy information importation and exportation. 2. Implement a field preventive maintenance training program. This objective has not yet been implemented given the volume of repairs and maintenance currently being performed. Although a fairly accurate hypothesis can be established and attribute the delays of implementing this program to increased fleet and aging apparatus, the proposed fleet maintenance project will allow for a more qualitative assessment. Fire Communications Control Center 1. Maintain review and evaluation of the current Records Management System and submit proposals to support projected resource needs to include anticipated component upgrades and costs. The maintenance of this objective is on track and meeting 100% goal attainment. Essentially a core committee has been sustained to routinely review the RMS program and develop recommendations as well as the implementation of additional modules. 2. Maintain participation in ongoing communications system modification to address current and projected system needs and regulatory requirements. This objective is at 25% completion based on the current collaborative efforts being made to identify new/replacement equipment and facilities for both the Fire and Police Departments. As part of the proposed Fire Department Administrative and Support Complex, a new communications center is being proposed with consideration being given to the collocation of both emergency communications centers which could reflect maximum utilization of resources and infrastructure. Six Month Progress Report on Program Objectives for FY 2006-07 FIRE AUXILIARY SERVICES BUREAU 3. Maintain annual certification for CPR (Cardiopulmonary Resuscitation) and EMD (Emergency Medical Dispatching). This objective is currently being maintained and the final or end of year report will reflect a quantitative assessment. This is due in part to the fact that the EMD recertification training is scheduled and forthcoming although all permanently assigned personnel are currently certified and in compliance. Six Month Progress Report on Program Objectives for FY 2006-07 FIRE TRAINING BUREAU Maintain annual review of Firefighter Recruit pre-employment testing and qualifications. This objective has been achieved and maintained with anticipated recruitment and testing scheduled for the spring/summer, and winter of 2007. Maintain review and research of alternative and supplemental funding resources for the Training Division. Currently exploring two additional alternative funding sources with priority being given to Specialized Rescue Systems training and the delivery of video- conference type format of training. 3. Conduct Firefighter 1 training for possible new hires. This objective is currently 50% complete based on the planned hire and training of two fire fighter recruit classes in FY 2006-2007. To date one class has been hired and currently in training with a second class targeted for May 2007. 4. Establish safety committee to create mechanism for identifying work-related accidents and preventive measure proposals. This objective has not yet been implemented and is targeted for establishment by the end of the fiscal year. 5. Certify all personnel according to NFPA Firefighter 1 qualifications. Currently this objective is at 80% completion with a target date of completion by March 2007. 6. Review and maintain the Department's Driver Competency Certification Program. This objective is an ongoing process with a biannual review and assessment completed in 2006. Currently awaiting consultation with the affected bargaining unit (HFFA) regarding proposed amendments to the drive qualification and certification program. 7. Maintain program for personnel participation in National Fire Academy (NFA) training programs. This objective is presently being maintained with a current attainment rate of 50%. A 100% goal attainment is expected based on the anticipated open enrollment period for the next semester period beginning in June. Six Month Progress Report on Program Objectives for FY 2006-07 10 FIRE TRAINING BUREAU 8. Maintain partnership with a recognized institution of higher education (preferably the University of Hawaii system) for the review and support of a Fire Science degree program. This objective continues to be developed and expanded based on the collaborative efforts of the Hawaii Fire Department, Honolulu Community College, and Hawaii Community College. Present success rate is 100% based on the delivery of a minimum of two Fire Science Courses per semester during the FY 2006-2007. 9. Implement a Hazard mitigation program to address HIOSH/OSHA workplace mandates. Utilizing a report developed through a cursory HIOSH site inspection, efforts are currently being made to develop a Hazard Mitigation Program. Present objective performance is at 25%. Six Month Progress Report on Program Objectives for FY 2006-07 11 FIRE VOLUNTEER TRAINING SECTION 1. Maintain standardized training program based on defined roles and service needs. This objective was revisited in January 2007 with the restructuring of the Volunteer Training Section inclusive of the establishment of a second Volunteer Training Captain. Presently, a training program review is targeted for February 2007 with the planned implementation of a new standardized training program and schedule. Current object progress assessment puts this objective at 10% completion. 2. Maintain review and implementation of established training plan and schedule. This objective is directly related to the aforementioned objective and planned training program review and assessment is scheduled for February. Currently at the same level of performance or completion. 3. Maintain the Department's Driver Competency Certification Program. This objective continues to be maintained however may be subject to revision pending the aforementioned training program review scheduled for February. Six Month Progress Report on Program Objectives for FY 2006-07 12 Incident Type Response Summary by Station Date Ranee: From 7/1/2006 To 12/31/2006 Station Selected: All Incident Tvpe Selected: All Average Incident Type Incident Used in Ave. Response Time Station ID Count Resp. HH:MM:SS Total Loss Total Value Station: 01 Fire 313 304 00:19:21 $5,433,185.00 $10,026,435.00 Rupture/Explosion 7 7 00:13:40 $0.00 $0.00 EMS/Rescue 5,522 5,478 00:10:28 $0.00 $0.00 Hazardous Condition 112 112 00:13:34 $0.00 $0.00 Service Call 474 421 00:17:50 $0.00 $0.00 Good Intent 865 587 00:11:28 $0.00 $0.00 False Call 126 126 00:10:59 $0.00 $0.00 Severe Weather 24 23 00:47:14 $0.00 $0.00 Other 8 8 -------------- 00:16:44 -_ $0.00 - _.___.__--------- $0.00 Totals: 7,451 7,066 00:11:34 $5,433,185.00 $10,026,435.00 Station: 02 13 7 24:31:30 $168,000.00 $168,000.00 Fire 2 2 00:06:39 $6,500.00 $6,500.00 Rupture/Explosion 1 1 00:04:22 $0.00 $0.00 EMS/Rescue 130 129 00:07:45 $0.00 $0.00 Hazardous Condition 2 2 00:09:53 $0.00 $0.00 Service Call 16 11 00:16:44 $0.00 $0.00 Good Intent 22 11 00:08:50 $0.00 $0.00 False Call 6 6 00:07:28 $0.00 $0.00 Totals: 179 162 00:08:25 $6,500,00 $6,500.00 Station: 03 Fire 7 7 00:08:49 $2,100.00 $2,100.00 EMS/Rescue 286 284 00:07:14 $0.00 $0.00 Hazardous Condition 4 4 00:09:07 $0.00 $0.00 Service Call 16 15 00:18:05 $0.00 $0.00 Good Intent 22 18 00:07:06 $0.00 $0.00 False Call 1 1 00:06:25 $0.00 $0.00 Severe Weather 1 1 00:20:55 $0.00 $0.00 Other 1 1 00:06:02 $0.00 $0.00 Totals: 338 331 00:07:49 $2,100.00 $2,100.00 Station: 04 Fire 13 7 24:31:30 $168,000.00 $168,000.00 EMS/Rescue 96 93 00:07:36 $0.00 $0.00 Hazardous Condition 2 1 00:06:31 $0.00 $0.00 Service Call 17 12 00:17:49 $0.00 $0.00 Good Intent 13 9 00:06:10 $0.00 $0.00 Totals: 141 122 01:32:29 $168,000.00 $168,000.00 INCO62 (3,00) Page 1 of 5 Printed: 01/30/2007 13:16:41 Note: The incident count used in averages does not include the following: Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill -In Standby, No Arrival and Invalid Dates/Times. INC062 (3.00) Page 2 OP 5 Printed: 01/W2007 13:16:41 Note: The incident count used in averages does not include the following: Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill-ln Standby, No Arrival and Invalid Dates/Times Average Incident Type Incident Used in Ave. Response Time Station ID Count Resp. HH:MM:SS Total Loss Total Value Station: 05 Fire 12 12 00:16:44 $0.00 $0.00 EMS/Rescue 171 171 00:13:32 $0.00 $0.00 Hazardous Condition 3 3 00:11:36 $0.00 $0.00 Service Call 16 16 00:18:14 $0.00 $0.00 Good Intent 21 16 00:14:51 $0.00 $0.00 False Call 2 2 00:19:55 $0.00 $0.00 Totals: 225 220 00:14:11 $0.00 $0.00 Station: 06 Fire 3 3 00:13:39 $0.00 $0.00 EMS/Rescue 180 178 00:20:23 $0.00 $0.00 Hazardous Condition 1 1 00:05:22 $0.00 $0.00 Service Call 15 15 00:16:53 $0.00 $0.00 Good Intent 20 13 00:19:11 $0.00 $0.00 False Call 1 1 00:06:07 $0.00 $0.00 Totals: 220 211 00:19:50 $0.00 $0.00 Station: 07 Fire 14 12 00:11:50 $0.00 $0.00 EMS/Rescue 403 397 00:10:39 $0.00 $0.00 Hazardous Condition 4 4 00:11:26 $0.00 $0.00 Service Call 45 43 00:31:42 $0.00 $0.00 Good Intent 113 91 00:10:31 $0.00 $0.00 False Call 7 6 00:08:32 $0.00 $0.00 Other 1 1 00:15:37 $0.00 $0.00 Totals: 587 554 00:12:17 $0.00 $0.00 Station: 08 Fire 7 7 00:12:57 $245,000.00 $245,000.00 Rupture/Explosion 1 1 00:18:53 $0.00 $0.00 EMS/Rescue 80 80 00:08:51 $0.00 $0.00 Hazardous Condition 1 1 00:07:16 $0.00 $0.00 Service Call 3 3 00:11:08 $0.00 $0.00 Good Intent 9 9 00:13:09 $0.00 $0.00 False Call 1 1 00:07:08 $0.00 $0.00 Severe Weather 1 1 00:09:25 $0.00 $0.00 Totals: 103 103 00:09:38 $245,000.00 $245,000.00 Station: 09 Fire 9 9 00:14:19 $75.00 $75.00 EMS/Rescue 122 121 00:30:16 $0.00 $0.00 Hazardous Condition 3 3 00:13:07 $0.00 $0.00 Service Call 10 9 00:13:10 $0.00 $0.00 Good Intent 17 11 00:10:35 $0.00 $0.00 False Call 2 2 00:08:27 $0.00 $0.00 Totals: 163 155 00:26:20 $75.00 $75.00 Station: 10 INC062 (3.00) Page 2 OP 5 Printed: 01/W2007 13:16:41 Note: The incident count used in averages does not include the following: Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill-ln Standby, No Arrival and Invalid Dates/Times Station: 12 Average Fire Incident Type Incident Used in Ave. Response Time 00:10:38 $401,210.00 62 Station ID Count Resp. HH:MM:SS Total Loss Total Value Fire 17 17 00:13:56 $153,300.00 1 $153,300.00 EMS/Rescue 188 188 00:11:08 $0.00 Service Call $0.00 Hazardous Condition 7 7 00:15:54 $0.00 00:17:43 $0.00 Service Call 17 16 00:13:50 $0.00 $0.00 $0.00 Good Intent 25 18 00:11:52 $0.00 $0.00 False Call 2 2 00:19:51 $0.00 $401,210.00 $0.00 Totals: 256 248 00:11:45 $153,300.00 $153,300.00 Station: 11 Fire 3 3 00:16:34 Fire 4 3 00:13:21 $0.00 127 $0.00 Rupture/Explosion 1 1 00:10:17 $0.00 Hazardous Condition $0.00 EMS/Rescue 42 41 00:14:55 $0.00 $0.00 Service Call 7 6 00:12:12 $0.00 $0.00 $0.00 Good Intent 10 6 00:12:01 $0.00 $0.00 Totals: 64 57 00:14:10 $0.00 $0.00 Station: IIA $0.00 Totals: 167 155 00:14:16 Fire 1 $0.00 $0.00 $0.00 EMS/Rescue 7 6 00:07:46 $0.00 $0.00 Totals: 8 6 00:07:46 $0.00 $0.00 Station: 12 Fire 5 Fire 5 5 00:10:38 $401,210.00 62 $1,201,200.00 00:10:45 EMS/Rescue 101 100 00:10:19 $0.00 00:12:23 $0.00 $1,000.00 Hazardous Condition 1 1 00:06:53 $0.00 $0.00 $0.00 9 Service Call 7 5 00:07:51 $0.00 I $0.00 00:17:43 Good Intent 26 21 00:10:52 $0.00 00:12:32 $0.00 $1,000.00 False Call 2 2 00:10:13 $0.00 $0.00 Totals: 142 134 00:10:18 $401,210.00 $1,201,200.00 Station: 14 Fire 3 3 00:16:34 $0.00 $0.00 EMS/Rescue 127 127 00:12:17 $0.00 $0.00 Hazardous Condition 2 1 00:14:44 $0.00 $0.00 Service Call 10 10 00:34:48 $0.00 $0.00 Good Intent 19 8 00:17:39 $0.00 $0.00 False Call 6 6 00:16:23 $0.00 $0.00 Totals: 167 155 00:14:16 $0.00 $0.00 Station: 15 Fire 5 5 00:17:36 $0.00 $0.00 EMS/Rescue 62 61 00:10:45 $0.00 $0.00 Hazardous Condition 3 3 00:12:23 $500.00 $1,000.00 Service Call 9 9 00:24:20 $0.00 $0.00 Good Intent 9 9 00:09:28 $0.00 $0.00 False Call I 1 00:17:43 $0.00 $0.00 Totals: 89 88 00:12:32 $500.00 $1,000.00 Station: 16 INCO62 (3.00) Page 3 of 5 Primed 01902007 13:16:41 Note: The incident count used in averages does not include the following: Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill -In Standby, No Arrival and Invalid Datesllimes Incident Type Station III Incident Count Used in Ave. Resp. Average Response Time HH:MM:SS Total Loss Total Value Fire 7 7 00:09:56 $0.00 $0.00 $0.00 EMS/Rescue 43 43 00:09:01 $0.00 $0.00 $0.00 Hazardous Condition 1 1 00:04:35 $0.00 $0.00 $0.00 Service Call 13 12 00:33:29 $0.00 $0.00 $0.00 Good Intent 15 9 00:09:39 $0.00 $0.00 $0.00 False Call 1 1 00:26:20 $0.00 $0.00 $0.00 Totals: 80 73 00:13:23 $0.00 $0.00 $0.00 Station: 17 Station: 19 Fire 4 4 00:15:09 $0.00 $0.00 $0.00 EMS/Rescue 25 25 00:10:30 $0.00 $0.00 $0.00 Service Call 3 3 00:11:16 $0.00 $0.00 $0.00 Good Intent 3 3 00:14:37 $0.00 $0.00 $0.00 False Call 1 1 00:09:39 $0.00 $0.00 Severe Weather 1 1 00:24:44 $0.00 $0.00 $20,000.00 Totals: 37 37 00:11:46 $0.00 $0.00 $0.00 Station: 18 Fire 9 9 00:14:10 $0.00 $0.00 EMS/Rescue 111 111 00:10:16 $0.00 $0.00 Hazardous Condition 2 2 00:07:50 $0.00 $0.00 Service Call 9 9 00:35:57 $0.00 $0.00 Good Intent 25 16 00:11:59 $0.00 $0.00 False Call l 1 00:49:09 $0.00 $0.00 Totals: 157 148 00:12:29 $0.00 $0.00 Station: 19 EMS/Rescue 57 51 00:16:12 $0.00 $0.00 Service Call 8 8 00:13:55 $0.00 $0.00 Good Intent 6 1 00:03:54 $0.00 $0.00 Totals: 71 60 00:15:41 $0.00 $0.00 Station: 20 Fire 6 6 00:11:41 $20,000.00 $20,000.00 EMS/Rescue 52 51 00:13:01 $0.00 $0.00 Service Call 5 5 00:15:07 $0.00 $0.00 Good Intent 23 18 00:13:39 $0.00 $0.00 False Call 1 1 00:09:59 $0.00 $0.00 Totals: 87 81 00:13:09 $20,000.00 $20,000.00 Station: 5 EMS/Rescue 1 1 00:14:14 $0.00 $0.00 Totals: 1 1 00:14:14 $0.00 $0.00 Station: AS EMS/Rescue 3 2 00:04:55 $0.00 $0.00 Totals: 3 2 00:04:55 $0.00 $0.00 Station: ES Service Call I 1 00:15:14 $0.00 $0.00 INCo62 (3.00) Page 4 of 5 Printed'. 01/302007 13:16:41 Note: The incident count used in averages does not include the following: Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route. Not Priority, Fill -In standby, No Arrival and Invalid Dates/Times. INco62 13.001 Page 5 of 5 Printed: 01/30/2007 13:16741 Note: The incident count used in averages does not include the following: Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill -In Standby, No Arrival and Invalid Dates?imes. Average Incident Type Incident Used in Ave. Response Time Station ID Count Resp. HH:MM:SS Total Less Total Value Totals: 1 1 00:15:14 $0.00 $0.00 Station: No Station Entered EMS/Rescue 2 2 00:07:39 $0.00 $0.00 Good Intent 1 $0.00 $0.00 Totals: 3 2 00:07:39 $0.00 $0.00 Total Incident Count: 10,573 $6,429,870.00 $11,823,610.00 INco62 13.001 Page 5 of 5 Printed: 01/30/2007 13:16741 Note: The incident count used in averages does not include the following: Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill -In Standby, No Arrival and Invalid Dates?imes. FIRE DEPARTMENT SUMMARY Department Objectives 1. Continue/maintain annual review of industry and government standards for current mission and service delivery. Such standards may include, but is not limited to apparatus and equipment, staffing levels, training, response times, and service area demographics. Referenced recognized standards may include and are not limited to such organizations as: National Fire Protection Association (NFPA), Insurance Services Office (ISO), the Hawaii Insurance Bureau, and the State of Hawaii Department of Health. The annual review of industry and government standards has been achieved and will be maintained as a means of assuring continued pursuit of service excellence. Although current industry standards, inclusive of the aforementioned governing and regulatory agencies, have gone unchanged, such standards are essential to the evaluation of the department's performance and resource allocation. 2. Maintain annual review of department's ability to meet service delivery standards. The assessment of service and response performance for the fiscal year has been completed utilizing RMS data and has resulted in the identification of successes and deficiencies. 3. Identify specific resource, personnel, and training requirements to achieve recognized standards. Utilizing the respective standards as established by the National Fire Protection Association (NFPA) and National Institute for Occupational Safety and Health (NIOSH), the following resource allocations have been identified and requested. It should be noted that these items are contained within the Fire Department's supplemental budget request in light of a status quo program budget directive. It should be further noted that these items are ranked within the supplemental request based on mandate compliance and ability to effectively secure and deploy those resources. a. Replacement/maintenance inventory of SCBA cylinders (Priority IA): NIOSH requirement to provide and maintain SCBA inventory that meets NIOSH standards, inclusive of manufacture specific cylinders and parts. b. Replacement apparatus (Priorities 1A and 111): Based on NFPA 1901, Standard for Automotive Fire Apparatus, present fleet is comprised of a number of vehicles that do not meet these standards while concurrently have become aged and worn. Final Status Report on Program Objectives for FY 2005-06 FIRE DEPARTMENT SUMMARY c. Fire Captains, Fire Fighters (Priority 2A): Based on NFPA 1710, Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments, these personnel would be established to meet recognized staffing standards. 4. Develop a financial report and budget projections required to implement reforms. The development and submittal of a comprehensive program budget as well as a detailed supplemental budget request reflect the efforts and commitment to provide for financially effective service delivery programs. As submitted, these budget documents identify the essential funding requirements necessary to maintain current service delivery and program support as well a prioritized list of projects and resources that would facilitate further organizational development and performance improvements. 5. Identify funding sources for proposed reforms to include alternative funding programs and inter -agency cost sharing or partnerships. Alternative funding resources, inclusive of the Assistance to Fire Act grants, Office of Domestic Preparedness, State Department of Transportation, Community Development Block Grant Program, and Volunteer Fire Assistance program, have been identified as primary sources of grant revenue, and continue to be pursued with documented success. A consideration in regards to alternative funding is that matching funds are requirements and requested during the budget process. The fiscal year 2007/2008 supplemental budget request includes the proposed consideration and application for the SAFER Act grant that provides for federal subsidy of fire departments for the purpose of improving the staffing levels of fire protection personnel. During the fiscal year 2006/2007 period, a concerted effort was made to research and develop proposals to consider this alternative funding mechanism as a creative means of addressing the funding constraints currently limiting personnel recruitment and hiring. Final Status Report on Program Objectives for FY 2005-06 FIRE EMERGENCY OPERATIONS DIVISION 1. Continued pursuit of meeting recognized response time standards. Through the annual review and evaluation of available response data and statistics (see attached report) a limited assessment of response performance has been maintained. However, available data is limited to average response times rather than more refined percentages. A more quantitative evaluation process is desired and is currently being explored. Nonetheless, available data illustrates our department's present ability to meet response standards in those areas presumed to be urban in nature and continued challenges in meeting desired response goals in the rural setting. 2. Maintain annual review and evaluation of department's service delivery performance based on identified recognized fire protection service delivery standards as defined by but not limited to NFPA, Hawaii Insurance Bureau, Insurance Services Office (ISO), and OSHA. Utilizing available data and performance measure criteria, annual assessments and evaluation of department performance has been maintained. 3. Identify personnel and resource requirements for achievement of industry standards of fire protection service delivery. The identification of personnel and resource requirements is a dynamic process subject to modification or amendment based on changes in mission priorities or profiles as well as environmental factors such as community growth and development. Based on the current missions and responsibilities of the Fire Department, along with the current allocation of stations, equipment, and personnel, an additional 105 new operational positions would be required to achieve industry standards under NFPA 1710 (National Fire Protection Association 1710, Standard for Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire Departments). The acquisition and recruitment and hiring of these positions would be proposed to encompass multiple fiscal year periods based on current hiring and training capabilities. Failure to receive these identified positions reflects continued sub -standard resource allocation. Final Status Report on Program Objectives for FY 2005-06 FIRE EMERGENCY OPERATIONS DIVISION 4. Conduct annual review and revision of all Mutual Aid Agreements, Memorandums of Understanding (MOU), and Memorandums of Agreement (MOA) to support interagency partnerships and operational effectiveness. Annual review of existing agreements was completed. 5. Conduct annual review and revision of current Search and Rescue policies and procedures in accordance with recognized industry standards. Annual review was completed within the fiscal year period. 6. Conduct annual review and revision of current Hazardous Materials Response protocols and procedures. The annual review and revision of these procedures was initiated and is currently in progress as a result of the phased in implementation of the new West Hawaii Hazardous Materials Response Team. The new unit is currently in the development stage with regards to the allocation of qualified personnel, and the equipment and apparatus are currently on line and in service. Essentially, this project is in the initial start up transition phase with targeted full integration by December 2006. 7. Conduct annual review and identify recognized service delivery, training, and equipment standards as defined by various organizations as, but not limited to; State of Hawaii Department of Health EMS Branch, Department of Transportation, etc. A collaborative assessment of all EMS training and certification curriculum and program delivery requirements in partnership with the major EMS service providers across the State and the recognized training institution (Kapiolani Community College) is and will be an ongoing process. As previously indicated, a preliminary assessment indicates providers will need to consider the establishment and delivery of EMS training programs in parallel to programs administered by the training institution in order to maintain adequate personnel resource standards. Recommendations inclusive of budget requests to provide for such programs have been submitted to the State Department of Health EMS Branch for review and consideration in the next two biennium budget cycles. Final Status Report on Program Objectives for FY 2005-06 FIRE EMERGENCY OPERATIONS DIVISION 8. Implement new EMS position recruitment and retention programs and policies to address current personnel shortages and program attrition. A draft proposal for reclassification and possible career ladder has been developed and is currently being reviewed and evaluated in consultation with the Department of Human Resources and the bargaining unit representatives of the Hawaii Fire Fighters Association. As proposed, this would be a long range solution to alleviating personnel attrition. Short term solutions continue to be limited to alternative work schedules and overtime. 9. Conduct annual review and evaluation of the current EMS Division Quality Improvement Program including the implementation of personnel surveys to obtain and identify possible modification and new concept adoption. Currently suspended pending the integration of a new Electronic Patient Care Report project/system currently scheduled for roll out in the County of Hawaii by end of calendar year 2006. This project has a direct correlation to the effectiveness of the QI Program based on its inherent capability to capture and archive service delivery and patient care information. 10. Continue to assess and evaluate possible avenues for "expanded scopes of practice" for the current EMS program. The review of proposed "Standing Orders" was completed by the Medical Directors and Medical Control Officer in accordance with Department of Health directives. Review and consideration of alternative treatment and assessment modalities continues. Final Status Report on Program Objectives for FY 2005-06 FIRE FIRE PREVENTION BUREAU 1. Maintain inter -agency partnerships to assist in addressing identified needs to include but not limited to; the State Fire Council, NFA, and other county, state, and federal fire and law enforcement agencies. Partnerships continue to be maintained and developed with proven success and program benefit. 2. Conduct feasibility study on the establishment of a residential sprinkler system code for new construction. Project suspended pending adoption of 1997 Uniform Fire Code and the concurrent review and amendment of the proposed for adoption, 2003 Uniform Fire Code. The present version of the 2003 Uniform Fire Code contains provisions and requirements for residential sprinkler systems that are presently under review for considered adoption versus amendment. 3. Conduct internal recruitment and training of three Fire Prevention Inspectors. At the close of FY 2005/06, this goal had not been achieved although the internal recruitment process was completed. Selections and promotions were completed on July 16, 2006. 4. Revise and update position descriptions and organizational chart for division. The first phase of the Prevention Bureau reorganization has been completed. This consisted of the reallocation of two Fire Prevention Inspector I positions to Fire Captain positions based on the revised duties and responsibilities. Final Status Report on Program Objectives for FY 2005-06 FIRE AUXILIARY SERVICES BUREAU Fire Equipment Maintenance Section 1. Review and evaluate available fleet management software and data management programs. Software program review completed utilizing available information and resources provided by the present Records Management System contract vendor. Project implementation currently delayed pending update, modification, and release of new software version. 2. Implement a field preventive maintenance training program. Postponed due to current focus on the implementation and maintenance of a equipment repair and fabrication catch-up program. Fire Communications Control Center 1. Maintain review and evaluation of the current Records Management System and submit proposals to support projected resource needs to include anticipated component upgrades and costs. Objective achieved and maintained through a collaborative partnership with the Data Systems Department. 2. Maintain participation in ongoing communications system modification to address current and projected system needs and regulatory requirements. Ongoing and directly tied to and associated with the State's 800 and 700 Mhz planning committee process. Fire Department representation on these committees is being maintained to assure organizational needs are addressed. Implement new supply inventory and distribution policies and procedures based on strategic planning process. In collaboration with a large private sector retail business (KTA Stores), a review and assessment of current supply, inventory, and receiving and distribution practices was performed with proposals for improvement. Currently reviewing recommendations and assessment comments. Final Status Report on Program Objectives for FY 2005-06 FIRE AUXILIARY SERVICES BUREAU Fire Communications Control Center (continued) 4. Maintain annual certification for CPR (Cardiopulmonary Resuscitation) and EMD (Emergency Medical Dispatching). Objective achieved and currently being maintained. Final Status Report on Program Objectives for FY 2005-06 FIRE TRAINING BUREAU Maintain annual review of Firefighter Recruit pre-employment testing and qualifications. Objective is being maintained. Although recommendations to revise the physical ability testing portion of the screening process through the adoption and implementation of the Candidate Physical Ability Testing process (CPAT) have been received by the Department of Human Resources and supplemental budget requests continue to reflect the necessary funding support required to implement this project, interim measures have been instituted. 2. Maintain review and research of alternative and supplemental funding resources for the Training Division. Currently being maintained. 3. Conduct Firefighter 1 training for possible new hires. On target and achieving objective attainment. During this period, 35 firefighter recruits have undergone Firefighter 1 training (100% of new hires). 4. Establish safety committee to create mechanism for identifying work-related accidents and preventive measure proposals. The establishment of the Safety Committee has been postponed pending the completion of department reorganization and the transition of management personnel. In addition to the reorganization issues, research is being performed to support and justify the establishment of a dedicated "Safety Officer" based on the comprehensive nature of the numerous safety programs and issues. Based on a "cursory" HIOSH Safety inspection conducted throughout the County and inclusive of the Fire Department, as well as the additional safety related programs that are presently managed and directed by the Fire Department (Hepatitis B vaccination program), there appears to be sufficient evidence to support the establishment of a "Safety Officer" as a component of a effective safety program. 5. Certify all personnel according to NFPA Firefighter 1 qualifications. Due to delays in project implementation, this objective is currently in progress. Target benchmarks are being achieved with a completion and success rate of approximately 80%. Based on a multi -module curriculum format, current completion rates are being achieved at an average 80%. Final Status Report on Program Objectives for FY 2005-06 FIRE TRAINING BUREAU 6. Review and maintain the Department's Driver Competency Certification Program. This objective has been achieved and maintained however program revision and modification will be an ongoing process based upon organizational needs and changes in regulatory requirements. 7. Maintain program for personnel participation in National Fire Academy (NFA) training programs. Objective is being met and attained with demonstrated success and increased participation and interest inclusive of volunteer personnel. During this reporting period, 9 career fire fighters and 5 volunteer fire fighters attended the National Fire Academy. 8. Maintain partnership with a recognized institution of higher education (preferably the University of Hawaii system) for the review and support of a Fire Science degree program. On going with marked success. First Fire Science classes established and offered in Spring of 2005 and maintained each semester thereafter. A total of 95 students successfully attended these courses. We continue to receive commitment and support to maintain an active partnership with the Hawaii Community College in the availability and ongoing delivery of fire science related courses during the semester of Fall 2006. 9. Implement a Hazard mitigation program to address HIOSH/OSHA workplace mandates. Having participated in a cursory HIOSH inspection coordinated by the Safety Director and having received a copy of the assessment report, corrections or mitigation measures are currently being identified and implemented. Final Status Report on Program Objectives for FY 2005-06 10 FIRE VOLUNTEER TRAINING SECTION 1. Maintain standardized training program based on defined roles and service needs. Ongoing and objective being maintained with implementation of Firefighter I curriculum. 2. Maintain review and implementation of established training plan and schedule. In progress. Currently exploring a modified training plan due to program expansion and establishment of new volunteer units. 3. Maintain the Department's Driver Competency Certification Program. This objective is being maintained. Final Status Report on Program Objectives for FY 2005-06 11 Incident Type Response Summary by Station Date Ranee: From 7/1/2005 To 6/30/2006 Station Selected: All Incident Tvoe Selected: All Average Incident Type Incident Used in Ave. Response Time Station ID Count Resp. HH:MM:SS Total Loss Total Value Station: 01 Fire 895 858 00:14:14 $9,166,942.00 $33,109,672.00 Rupture/Explosion 14 14 00:09:51 $0.00 $0.00 EMS/Rescue 14,945 14,845 00:10:51 $7,000.00 $7,000.00 Hazardous Condition 252 242 00:11:11 $905.00 $230,805.00 Service Call 1,084 877 00:12:35 $7,000.00 $7,000.00 Good Intent 2,291 1,658 00:10:13 $750.00 $25,000.00 False Call 323 319 00:10:25 $3,500.00 $175,000.00 Severe Weather 20 19 00:11:28 $0.00 $0.00 Other 10 10 00:18:50 $0.00 $0.00 Blank or Invalid I $0.00 $0.00 Totals: 19,835 18,842 00:11:01 $9,186,097.00 $33,554,477.00 Station: 15 Fire 2 2 00:07:19 $600.00 $600.00 Severe Weather I 1 00:09:09 $0.00 $0.00 Totals: 3 3 00:07:55 $600.00 $600.00 Total Incident Count: 19,838 $9,186,697.00 $33,555,077.00 INCO62(3.00) Page 1 of t Printed: OU30/2007 13'15:03 Note: The incident count used in averages does not include the following: Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill -In Standby, No Arrival and Invalid Dates?imes. Incident Tyae Response Summary by Station Date Ranee: From 7/1/2005 To 6/30/2006 Station Selected: All Incident Tvpe Selected: All Average Incident Type Incident Used in Ave. Response Time Station ID Count Resp. HH:MM:SS Total Loss Total Value Station: 01 Fire 895 858 00:14:14 $9,166,942.00 $33,109,672.00 Rupture/Explosion 14 14 .00:09:51 $0.00 $0.00 EMS/Rescue 14,945 14,845 00:10:51 $7,000.00 $7,000.00 Hazardous Condition 252 242 00:11:11 $905.00 $230,805.00 Service Call 1,084 877 00:12:35 $7,000.00 $7,000.00 Good Intent 2,291 1,658 00:10:13 $750.00 $25,000.00 False Call 323 319 00:10:25 $3,500.00 $175,000.00 Severe Weather 20 19 00:11:28 $0.00 $0.00 Other 10 10 00:18:50 $0.00 $0.00 Blank or Invalid 1 $0.00 $0.00 Totals: 19,835 18,842 00:11:01 $9,186,097.00 $33,554,477.00 Station: 15 Fire 2 2 00:07:19 $600.00 $600.00 Severe Weather 1 l 00:09:09 $0.00 $0.00 Totals: 3 3 00:07:55 $600.00 $600.00 Total Incident Count: 19,838 $9,186,697.00 $33,555,077.00 INCO62 (3.00) Page I of I Printed: 01/30/2007 13:15:03 Note: The incident count used in averages does not include the following: Not Completed incidents, Mutual Aid Given, Other Aid Given, Cancelled in Route, Not Priority, Fill -In Standby, No Arrival and Invalid DatevTimes. 11 HUMAN RESOURCE ' (PREVIOUSLY KNOWN AS CIVIL SERVICE) HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) Classification and Compensation 1. Review and process position redescription reviews within five workdays of receipt. Seventy-one redescription review requests were received and all were processed within five workdays of receipt. 2. Review and process reallocations for recruitment within 25 workdays of receipt. Sixty-seven reallocation requests for recruitments were received and all were processed within 25 workdays of receipt. Labor Relations Represent the Mayor in collective bargaining as required within time limits prescribed by law. The Negotiation process with bargaining units 01, 02, 03, 04, 11, 12, and 13 continued for new collective bargaining agreements effective 7/01/07. The Personnel Management Specialist participated in numerous unit 01 employer caucuses and joint negotiation sessions with the United Public Workers. As a participant in unit 01 negotiations, the Personnel Management Specialist worked on non -cost proposals/counter proposals related to discipline, the equal distribution of overtime, sick leave, and other leaves of absence without pay. 2. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step 3 appeal. Thirteen grievances were filed during this reporting period. Action was taken on twelve cases (decision and/or settlement) within 60 days. One was recently filed and is still within the 60 -day action period). 3. Develop and deliver contract interpretations, advisories, and procedures on a quarterly basis. No activity to report this period. Six Month Progress Report on Program Objectives for FY 2006-07 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) 4. Answer all written departmental inquiries relating to the administration and interpretation of all collective bargaining agreements and executive orders within 14 days from date of request if it does not require inter -jurisdictional action, 30 days if it does. No written inquiries were received; however, twenty e-mail inquiries regarding contract interpretations were responded to within the 14 -day limitation. 5. Provide background and other technical information required by the Corporation Counsel's Office for the arbitration of grievances within 14 days from the date of request. Corporation Counsel's Office requested information and assistance on three grievances that were pending arbitration. All requests were responded to within the 14 -day limitation. Personnel and Organizational Development By September 30, 2006, coordinate and sponsor the Annual Pre -Retirement Workshop for County and State employees. Objective achieved. The Annual Pre -Retirement Workshop was held at Aunty Sally's Luau Hale on September 21, 2006. A total of 176 employees attended. 2. By June 30, 2007, develop and sponsor an Annual Clerical Seminar for County employees. The committee will soon meet to start planning the seminar. 3. By June 30, 2007, develop and adopt an organizational learning philosophy that embraces `blended learning', whereby traditional classroom training delivery is supplemented by online learning in ways that continually develop our organizational promise. This philosophy has not been developed as the Personnel Program Specialist has been out on leave since September. Six Month Progress Report on Program Objectives for FY 2006-07 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) 4. By June 30, 2007 develop a cadre of `preferred E -learning vendors' to assist departmental personnel representatives and their departments and take advantage of relationship networking, group discounts, custom curriculum and a continuum of learning focused on established Core Competencies. The following vendors were listed in the Fall '06 training catalog: - www.thetrainingbank.com - www.netg.com - www.leadershipanalysis.com - www.achieveglobal.com - www.outreach.hawaii.edu - http://www.ddiworld.com - www.vnulearning.com - www.enterprisetraining.com 5. By June 30, 2007, offer four training modules encompassing The Supervisor's Toolkit content leading to 32 contact hours of instruction and the Certificate Of Achievement. Develop Core Competencies in situational leadership and executive development, team building and service management every quarter. Of the 18 Core Competency courses conducted each quarter, six of the courses shall have been held in Kona. These training sessions were not offered as the Personnel Program Specialist has been out on leave since September. 6. Conduct a monthly new -hire orientation program for all new hires. New -hire orientation sessions were held almost every other month, alternating between Hilo and Kona. 7/1/06 Kona 8/30/06 Hilo 10/3/06 Kona 11/3/06 Hilo 12/27/06 Kona (6 employees) (20 employees) (7 employees) (12 employees) (9 employees) 7. By December 31, 2006, complete Anti -Discrimination and Harassment Training of all County employees; and provide quarterly training for new hires and "refresher" needs thereafter. A total of six classes were held for non -supervisory employees. Six Month Progress Report on Program Objectives for FY 2006-07 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) 8. Provide Violence in the Workplace training on a quarterly basis. Violence in the Workplace training was not provided as the Personnel Program Specialist has been out on leave since September. Employee Relations 1. Publish monthly County newsletter. Newsletter has been published on the last workday of each month, July to December 2006. 2. Conduct agency audits on personnel files, temporary assignment records, etc. One audit within each 45 -day period. Agencies audited: Office of Management, Civil Defense, Prosecuting Attorney and Public Works. 3. Review and audit properly completed and submitted payroll certification forms within 5 workdays of receipt. Number of properly completed transactions: 2,771 Number of properly completed transactions that took longer than five workdays: 99.9% of properly completed transactions were processed within five workdays. 4. Review and act upon properly completed and submitted Flexible Spending Plan change in status forms within two workdays of receipt. Number of properly completed forms: 57 Number of properly completed forms that took longer than two workdays: 94.7% of properly completed forms were processed within two workdays. Six Month Progress Report on Program Objectives for FY 2006-07 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) 5. By December 30, 2006, facilitate an annual employee awards program. Objective achieved. The 4131 Annual Employee Recognition Program was held on October 27, 2006. 6. By June 30, 2007, drug test a minimum of 50% of all fire fighting personnel, 50% of employees with CDL covered under Federal DOT rules. 118 or 36.8% of our fire fighting personnel have been randomly drug tested; 16 or 12.3% of our employees with CDL have been randomly drug tested. 7. By June 30, 2007, alcohol test a minimum of 10% of all fire fighting personnel, 10% of employees with CDL covered under Federal DOT rules. 18 or 5.6% of our fire fighting personnel have been randomly tested for alcohol; while 4 or 3.1% of our employees with CDL have been randomly tested for alcohol. Recruitment and Examination 1. Establish eligible lists as follows: Within 3-1/4 months for those recruitments requiring only a written examination or a training and experience evaluation (T&E). We established 52 out of 54, or 96%, of eligible lists within 3 1/. months. Two recruitments were not completed on a timely basis due to numerous recruitments open on a continuous basis requiring staff to screen applications as they came in, scheduling/rescheduling applicants for tests Statewide, and frequent test administration at various sites. This resulted in constant adding of eligibles onto lists and frequent recertifications to our departments. Also, one staff member out on long term sick leave resulted in remaining 2 staff members working overtime for completion of tasks despite division hiring a temporary part-time hire. Within 4 months for those recruitments requiring a written examination and a training and experience evaluation (T&E). No recruitments were conducted with these examination components. Six Month Progress Report on Program Objectives for FY 2006-07 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) • Within 4-1/2 months for those recruitments requiring a written examination or a training and experience evaluation (T&E) and a performance test. We established 2 out of 2, or 100%, of eligible lists within 4'/� months. 2. Certify (refer) names from available eligible lists to employing department within 5 workdays from receipt of the request for the list. A total of 231 requests were received and for all 231 requests, we certified (referred) names to the employing departments within five workdays. 3. By October 30, 2006, coordinate the placement of CVE students within the County. Out of a total of 15 CVE positions, 14 students were placed by October 30, 2006. One position is vacant and department is waiting for CVE student referrals from Hawaii Community College. Health and Safety 1. Coordinate safety inspections of at least 4 County facilities by June 30, 2007. As of December 31, 2006, four inspections were coordinated of the South Kohala Fire Station, Waiakea Fire Station, Hilo Police Department holding cell, and Public Works paint storage facility. Two inspections were conducted on the Puaniako Town Center, and Maluhia Place. 2. Coordinate/deliver requested safety training within two months of original request. All training requests are treated as "urgent" and responded to well within the time constraints established. There were 43 training sessions coordinated/conducted as of December 31, 2006. Six Month Progress Report on Program Objectives for FY 2006-07 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) 3. Coordinate/conduct at least 6 (HIOSH) mandated occupational safety and health training sessions by June 30, 2007. As of December 31, 2006, coordinated 13 (mandated) occupational safety and health training sessions in Hilo, and 13 training sessions in Kona. There were 204 participants in attendance in at least one of each of these (8- Hour Hazwopper Awareness, PPE Respiratory Protection, Ergonomics, Hazard Communication, Hazardous Chemicals, Confined Space Entry, Noise Exposure, Fall Protection Lockout/Tagout, Hazardous Waste Bloodborne Pathogens, Lead in Construction, Back Injury Prevention) sessions. Additionally, conducted a Hazard Communication and Lockout/Tagout Training session in Hilo for the Solid Waste Division which was attended by five employees, and a Forklift Operator's Training session for the Wastewater Division in Kona, which was attended by two employees. 4. Review, update, consult with unions and implement two revised County Safety Policies by June 30, 2007. Four Environmental Management Department, Solid Waste Division safety policies were updated and submitted to the unions (UPW and HGEA) for review and comment. 5. Reduce workers' compensation expenditure (5 accounts) by $100,000 over prior fiscal year. As of December 31, 2006 (the halfway point of the FY), we had expended only 26% ($928,411) of the FY 06-07 budgeted amount of $3,561740 for the five workers' compensation accounts. Last fiscal year (05-06), the County spent $2,820,002 in total from the five workers' compensation accounts. If we continue to hold our expenses to this level, we will be able to reduce the workers' compensation expenditure to well within our established objective. Equal Opportunity 1. By December 31, 2006, respond to and resolve 120 inquiries and complaints from the public and Hawaii County employees regarding various civil rights laws. As of December 31, 2006, the Equal Opportunity Officer received and responded to 224 complaints from the public and Hawaii County employees regarding various civil rights laws. Six Month Progress Report on Program Objectives for FY 2006-07 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) 2. By December 31, 2006, develop Guidelines for Providing Services to People Who Are Limited English Proficient. Objective achieved. Guidelines for Providing Services to People Who Are Limited English Proficient were developed and distributed to Department and Agency Heads in January 2006 in Circular No. 06-01. 3. By December 31, 2006, develop an Internal Investigation Course for Supervisors. As of December 31, 2006, an Internal Investigation Course for Supervisors was not done. Instead, a 4 hour supervisory course on our new Anti -Discrimination and Harassment Policy and Title I of the Americans with Disabilities Act was developed and delivered to 611 employees. In addition a 2.5 hour class on our Anti -Discrimination and Harassment was developed for non -supervisory employees and delivered to 201 employees. Six Month Progress Report on Program Objectives for FY 2006-07 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) Classification and Compensation 1. Review and process position redescription reviews within five workdays of receipt. Objective achieved. A total of 296 redescription reviews were received and all were processed within five workdays of receipt. 2. Review and process reallocations for recruitment within 30 workdays of receipt. Objective achieved. A total of 141 reallocation requests for recruitments were received and all were processed within 30 workdays of receipt. Labor Relations 1. Represent the Mayor in collective bargaining as required within time limits prescribed by law. Objective achieved. Multi -Employer negotiations with bargaining units 01, 02, 03, 04,11,12, and 13 for new collective bargaining agreements effective 7/01/07 — 6/30/09 were initiated during the period 1/1/06 — 6/30/06. This on going process continued into fiscal year 2006-07. Our department represented the Mayor at all required proceedings within the time limits prescribed by law. 2. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step 3 appeal. Twenty-nine grievances were filed at the employer level during the fiscal year. Action taken (decision and/or settlement) within 60 days on twenty-three of the cases. Six cases were not acted on within the 60 -day period due to extensive settlement discussions that continued beyond 60 days. 3. Develop and deliver contract interpretations, advisories, and procedures on a quarterly basis. Objective achieved. Two written advisories and two arbitration summaries were developed and distributed during this reporting period. In addition, three Executive Orders were developed and issued granting rights and benefits to excluded employees, employees in the Excluded Managerial Compensation Plan, and elected and appointed officials. Final Status Report on Program Objectives for FY 2005-06 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) 4. Answer all written departmental inquiries relating to the administration and interpretation of all collective bargaining agreements and executive orders within 14 days from date of request if it does not require inter -jurisdictional action, 30 days if it does. Objective achieved. One written inquiry received (on interpretation of BU 01 travel allowance provision), and responded to within 14 day limitation. Numerous e-mail inquiries regarding contract interpretations were received and responded to within the 14 -day limitation. 5. Provide background and other technical information required by the Corporation Counsel's Office for the arbitration of grievances within 14 days from the date of request. Objective achieved. Corporation Counsel's Office requested information and assistance on four grievances that were pending arbitration. All requests were responded to within the 14 -day limitation. Personnel and Organizational Development 1. By September 30, 2005, develop and sponsor an annual pre -retirement workshop for County and State employees. Workshop held on September 22, 2005 with 250 employees from the County and State jurisdictions. 2. By May 30, 2006, conduct a Countywide training needs assessment. Because a new personnel program specialist now heads our personnel and organizational development function and whose methodology on needs assessment incorporates focus groups, executive level interview, and paper and pencil surveys for achieving a more reliable assessment, we have decided to move this object into FY 2007-08 while the specialist focuses redesigning our delivery of services in POD. 3. By June 30, 2006, develop and sponsor an annual clerical seminar for County employees. Objective achieved. Clerical Seminar was held on June 9, 2006. Final Status Report on Program Objectives for FY 2005-06 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) 4. Offer 12 training courses in leadership and supervisory development, personal skill building, and service management every quarter. Of the 48 courses conducted, 1/3 of the courses shall have been held in Kona. We did not provide these course during the first two quarters of this fiscal year because our Personnel Program Specialist position was vacant from December 2004 through April 2005. This would have been the period that we would have planned and arranged for courses for the first and second quarters of FY 2005- 06. Our new specialist, hired on May 1, 2005, underwent orientation on County government operations and redesigning our delivery of services in POD. For lack of interest, we did not plan on 24 courses in the second half of the FY. We scheduled 7 courses, four of which were scheduled for Kona. All four Kona classes were cancelled because of a lack of participation. 5. Provide organization development support and facilitation to all departments in the areas of teambuilding, conflict management, mediation, strategic planning, work process flow analysis, and other areas within 45 days of a request to do so. Objective achieved. We have provided ongoing strategic planning support for Fire and the Recreation Division of the department of Parks and Recreation. No requests for team building, conflict management or workflow analysis were received. All other training and organizational development requests were resolved within 45 days (e.g. telephone and email enquiries for mediation, intervention, meetings, curriculum design, DVD, video and equipment loans etc.) 6. Provide Sexual Harassment and Violence in the Workplace training on a quarterly basis. While we did not provide Sexual Harassment training in the first two quarters of the FY, we did instead, conduct 31 classes in the second half of the FY. Every manager, supervisor, and human resources employee attended one of these classes. Because of the availability of our contracted instructor for workplace violence, we were only able to schedule two sessions; with no participants signing up for these sessions. Final Status Report on Program Objectives for FY 2005-06 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) Employee Relations 1. Publish monthly County newsletter. Objective achieved. Monthly newsletter published on the last working day of each month, July 2005 through June 2006. 2. Conduct agency audits on personnel files, temporary assignment records, etc. One audit within each 45 -day period. Objective achieved. Agencies Audited: Civil Service, Data Systems, Housing, Water, Planning, Aging, Parks, Fire, and Police. 3. Review and audit properly completed and submitted payroll certification forms within 5 workdays of receipt. Number of properly completed transactions: 4,338 Number of properly completed transactions that took longer than five workdays: 99.9% of properly completed transactions processed within five workdays. The three forms that took longer than 5 work days were misplaced and processed within 6 workdays. 4. Review and act upon properly completed and submitted Flexible Spending Plan change in status forms within two workdays of receipt. Objective achieved. Number of properly completed forms: 165 Number of properly completed forms that took longer than two workdays: 5. By December 30, 2005, facilitate an annual employee awards program. Objective achieved. Annual employee awards program held on November 18, 2005. Final Status Report on Program Objectives for FY 2005-06 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) 6. By June 30, 2006, drug test a minimum of 50% of all fire fighting personnel, 50% of employees with CDL covered under Federal DOT rules. Random drug tests were conducted on 215 bre fighter personnel for a test rate of 69.81%. Random drug tests were conducted on 67 CDL drivers for a test rate of 49.45% Did not achieve 50% for CDL as unable to reschedule drug test for absent employee within designated time period of testing. 7. By June 30, 2006, alcohol testa minimum of 10% of all firefighting personnel, 10% of employees with CDL covered under Federal DOT rules. Objective achieved. Random breath alcohol tests were conducted on 48 fire fighter personnel for a test rate of 15.8%. Random breath alcohol tests were conducted on 23 CDL drivers for a test rate of 16.91 %. Recruitment and Examination Establish eligible lists as follows: a. Within 3-1/4 months for those recruitments requiring only a written examination or a training and experience evaluation (T&E). We established 123 out of 127, or 97%, of eligible lists within 3'/a months. Four recruitments during the first six months of the fiscal year were not completed on a timely basis because of an increase in workload attributable to the numerous recruitments opened on a continuous basis. This workload included continual screening of applications as they were turned in, scheduling and conducting numerous tests at various sites, continually updating eligible lists by adding qualified applicants, and continually issuing recertifications to departments. Of the four recruitments, 2 eligible lists were established a week later; 1 was established a month later, and 1 was established 2 months later. b. Within 4 months for those recruitments requiring a written examination and a training and experience evaluation (T&E). No recruitments were conducted with these examination components. Final Status Report on Program Objectives for FY 2005-06 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) c. Within 4-1/2 months for those recruitments requiring a written examination or training and experience evaluation (T&E) and a performance test. Objective achieved. We established 6 out of 6, or 100%, of eligible lists within 4'h months. 2. Certify (refer) names from available eligible lists to employing department within 5 workdays from receipt of the request for the list. Objective achieved. 366 requests were received and for all 366 requests, we certified (referred) names to the employing departments within five workdays. 3. By October 30, 2005, coordinate the placement of CVE students within the County. By October 30, 2005, we were only able to fill 7 CVE positions with student out of 15 available CVE positions. We subsequently placed an additional 3 students for a total of 10 placements out of 15 positions being filled for FY 05-06. We were unable to fill all 15 positions because the Hawaii Community College was unable to refer our needed 15 qualified students. Health and Safety 1. Coordinate Hawaii Occupational Safety and Health Courtesy Inspections for at least three County facilities by June 30, 2006. Objective achieved. Safety inspections were conducted in six (6) County departments (Police, Fire, Public Works, Parks and Recreation, Water Department, and Environmental Management) during the fiscal year. 2. Deliver requested safety training within two months of original request. Objective achieved. All training requests are treated as "urgent" and responded to well within the time constraints established. Fifty-three training sessions were coordinated/conducted during FY 05-06. Final Status Report on Program Objectives for FY 2005-06 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) 3. Reduce the number of employees on temporary total disability to 10 by June 30, 2006 by utilizing and following the Return -to -Work Program implemented in July 2004. On July 1, 2005, there were forty-two employees (42) employees on temporary total disability (TTD). On June 30, 2006, there were twenty-five (25) employees on temporary total disability. Although we were unable to achieve our objective, the number of employees on TTD continues to decrease. The Division continues to utilize the County Return to Work Program, working with (injured employee's) treating physician(s) to have employee(s) released for modified/light work, and departments/divisions to create work within the restrictions imposed by the physician(s). 4. Review, update, consult with unions, and implement two revised County Safety Policies by June 30, 2006. Objective achieved. County Safety Policy (Hearing Conservation Policy) updated; Civil Service Department Emergency Action/Evacuation Plan updated; Environmental Management, Wastewater Division Personal Protective Equipment (PPE) Policy reviewed; Fire Department (proposed) County -Wide Bloodborne Pathogen Program reviewed and submitted to HIOSH (Hawaii Occupational Safety and Health Education and Training Branch for review and comment. 5. Working with the Corporation Counsel, provide for claims management and litigation training for Workers' Compensation Branch by June 30, 2006. Objective achieved. Workers' Compensation Claims Management and Litigation Training was conducted on May 11, 2006, and fifty-nine (59) employees participated. 6. Develop County Safety Incentive Program by June 30, 2006. After much discussion at joint Labor Management Safety Committee Meetings, and providing of a pilot program for Union review, the UPW (United Public Workers') management indicated that they were adamantly against any type of safety incentive program for their membership. Therefore this objective was not realized. Final Status Report on Program Objectives for FY 2005-06 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) Equal Opportunity By December 31, 2005, review and amend all policies and procedures governing equal opportunity and employment for the County. Objective partially achieved. Changes were made to our affirmative action procedures to remove requirements for selecting applicants in underrepresented classes when qualifications among applicants are relatively equal. Such requirements were determined to be in violation of applicable laws. Our review led us to conclude that rather than amend existing policies and procedures, a new comprehensive policy and procedures were needed. (See item #2.) 2. By December 31, 2005, develop and implement policy and procedures required by equal opportunity and employment laws and rules. Objective partially achieved. Developed all new anti -discrimination and harassment policy to replace existing policies. New policy approved by Mayor Kim and was effective October 1, 2005. Procedures to implement the new policies were developed and distributed to departments. Anti -Discrimination and Harassment Policy distributed to departments 11/30/05. Recommended practice change in Affirmative Action Policy. Met with departments and agencies to review compliance requirements for Title VI of the Civil Rights Act of 1964 and distributed resource materials for assist them in complying with Title VI. 3. By June 30, 2006, coordinate/develop and begin delivering mandatory training on illegal discrimination, including illegal harassment. Objective achieved. Coordinated 84 enrollments of County employees in Courses on the ADA delivered by the Disability Communication and Access Board during the first six months of the fiscal year. Developed and delivered 3 classes for Police Recruits on the ADA and Law Enforcement, 2 classes on Title II of the ADA for Driver's Licensing Staff, and 1 class for Police Dispatchers by December 31, 2005. Final Status Report on Program Objectives for FY 2005-06 HUMAN RESOURCES (PREVIOUSLY KNOWN AS CIVIL SERVICE) Coordinated 3 day Internal investigations University Certificate Course for 28 managers and supervisors. Development of Anti -Discrimination and Harassment Training for County employees completed 12/2005. By May, 2006, 611 supervisors, managers, executives, and human resources personnel attended a four-hour training session. A revised curriculum for a 2.50 hour non -supervisory Anti -Discrimination and Harassment Training was developed. Delivery commenced in June, 2006 and will continue on an on going basis. Thirty-three individuals were trained by the end of the FY. Responding to departmental requests for Americans with Disabilities Act, Title II Training, conducted 2 classes for new Police Dispatchers and 1 class for new Police Recruits. Arranged for Hawaii State Department of Transportation, ADA Coordinator to deliver one workshop on "Best Practices in the Public Right of Way" and "Accessible Sidewalks and Curb Ramps". In addition coordinated with the Facility Access Unit of the Disability and Communication Access Board to conduct two workshops, "How To Survey a Site" and "ADAAG Basics." These three workshops were attended by approximately 64 employees from Department of Public Works, Department of Parks and Recreation, Office of Housing and Community Development, Corporation Counsel, Department of Environmental Management and Planning Department. Conducted an information session for Office of Management on "Non - Discrimination Provisions for Recipients of Federal Financial Assistance." Final Status Report on Program Objectives for FY 2005-06 12 LIQUOR CONTROL LIQUOR CONTROL LIQUOR CONTROL 1. To review legislative amendments affecting the liquor laws of the state or county and where applicable, to amend such rules and procedures. • Act 227, effective June 22, 2006, allows for out of state wine manufacturers to export wine to Hawai'i households. It requires the county liquor commissions to enact rules related to direct wine shipper permits and to have such permits issued no later than January 1, 2007. • The Liquor Commission adopted Rule 3-7, Direct Wine Shipper Permits, on • November 3, 2006. The department has implemented procedures to process • applications and will issue permits beginning December 1, 2006. To participate with county liquor jurisdictions, liquor industry associations, licensees, staff, and government or community organizations in identifying areas of concerns and to amend rules or implement programs to seek resolution of such concerns. The department drafted uniform language for a proposed rule on direct wine shipments and coordinated efforts for its adoption among the four county liquor jurisdictions, with input from representatives of the wine institute and the department's West Hawaii industry advisory committee consisting of representatives of various classes of licenses. Rule 3-7. Direct Wine Shipper Permit, was adopted November 3, 2006. Issuance of permits to commence to out-of-state wine manufacturers in December 2006. 3. To conduct inspections, investigations or special programs to promote compliance to liquor laws by liquor licensees. (October 31, 2006) • Conducted 84 regulatory retail compliance checks • Conducted 102 investigations • Conducted 6653 licensed premises checks • Conducted special programs with Hawaii Fire Department to consider issues related to overcrowding and methods to determine occupancy • Meeting on issues related to Coconut Grove Marketplace. 4. To issue citations for violations of law and forward such complaints to the Liquor Control Adjudication Board for its consideration. • Issued 29 citations for adjudication • Issued 8 warning citations. Six Month Progress Report on Program Objectives for FY 2006-07 LIQUOR CONTROL LIQUOR CONTROL 5. To ensure that licensing information and procedures are amended and implemented in accordance to law. • Completed new form and procedures for Direct Wine Shipper Permit. Permits to be processed in December 2006. • Completed Procedures to Appoint Person in Active Charge • Completed new form for Adjudication Board for an Alternative IV plea to a violation of liquor law. 6. To investigate applications for liquor license and any protest thereof to verify compliance to law and to report such findings to the Liquor Commission for its consideration. Processed 18 applications for liquor licenses (November 15, 2006) 7. To evaluate obligations and operations of the department and implement changes as necessary. • Hired Licensing Officer who is responsible for all liquor license applications. • Completed template for electronic filing of Daily Work Sheets. To provide staff, commission and board members education via county, state or nationally sponsored programs. Staff, commission and/or board participated in the following • Investigator training • State Hawaii Partnership to Prevent Underage Drinking • State of Hawaii Underage Drinking Task Force • State Investigator Workshop • National Liquor Law Enforcement Association National Conference • Corporation Counsel Conference • OIP training • Computer training: Excel, Word • State Liquor Administrators Conference • Personnel Workshop • Training for Supervisors • Impaired Driving Task Force • DAT-BIIF Seminar • Contract Writing Training Six Month Progress Report on Program Objectives for FY 2006-07 LIQUOR CONTROL LIQUOR CONTROL 9. To provide liquor law education and related information to licensees through scheduled classes and via newsletters or memorandums. • Conducted 23 classes, 427 liquor exams • Host training to liquor licensees in East and West Hawai'i provided by State Department of Health on the smoking ban. 10. To support youth, public and enforcement programs and activities which promote compliance to liquor laws. (Objective 10 through 12 is consolidated into one.) • In partnership with the Big Island Interscholastic Federation (BIIF), hosted second annual Drug, Alcohol and Tobacco Student Seminar for 47 student - athletes representing it high schools. These student athletes will provide mentoring to elementary classes in January and February 2007 on prevention of underage drinking curriculum. • Conducted liquor law education to college students at UH -Hilo residential complex. • Assisted with Big Island Substance Abuse Council presentation on dealing with intoxicated drivers. • Funded advertisements related to impaired driving sponsored by the Hawai'i County Police Department and Impaired Driving Task Force. Six Month Progress Report on Program Objectives for FY 2006-07 UOR CONTROL LIQUOR CONTROL 1. To review legislative amendments affecting the liquor laws of the state or county and where applicable, to amend such rules and procedures. Reviewed proposed direct shipment of wine and no smoking bills for an act. Both bills enacted into law. Draft proposed rule amendment related direct wine shipper permit. 2. To participate with county liquor jurisdictions, liquor industry associations, licensees, staff, and government or community organizations in identifying areas of concerns and to amend rules or implement programs to seek resolution of such concerns. a. Met with East and West Hawai'i Industry Advisory Committees for final review of amendments to the Rules of the Liquor Control Adjudication Board. b. Met with the four county liquor administrators, liquor commissions and adjudication boards, liquor industry associations, state legislator and conducted discussion on the following: 1. Proposed state law on reciprocal shipment law based on U.S. Supreme Court decision. 2. Cruise line industry, impact on islands 3. Problems with liquor enforcement 4. Review of four county best practices survey of enforcement operations 5. Review of education programs 6. Statewide underage drinking initiatives c. Participated in the Statewide Underage Drinking Task Force sponsored by the Office of the Lieutenant Governor. d. The Small Business Review Board, State of Hawai'i, approved proposed amendments to the Rules of the Liquor Adjudication Board. The Liquor Adjudication Board conducted two public hearing and approved rule amendments on June 22, 2006. e. The department conducted meetings with Hawai'i County Police Department and affected liquor licensees to address safety concerns and possible solutions at Coconut Grove Marketplace, Kailua, Hawai'i. Final Status Report on Program Objectives for FY 2005-06 LIQUOR CONTROL LIQUOR CONTROL 3. To conduct inspections, investigations or special programs to promote compliance to liquor laws by liquor licensees. Initiated retail regulatory inspections to include but is not limited to compliance to posting laws, promotions, premises verification, managers on duty. Increase inspections at Coconut Grove Marketplace. 4. To issue citations for violations of law and forward such complaints to the Liquor Control Adjudication Board for its consideration. Adjudicated 49 cases 5. To ensure that licensing information and procedures are amended and implemented in accordance to law. Staff received initial training on GIS to verify properties within 500 feet of a proposed licensed premises in accordance to determine valid protests by property owners of record . 6. To investigate applications for liquor license and any protest thereof to verify compliance to law and to report such findings to the Liquor Commission for its consideration. 34 applications (original, transfer, tour, DCCA, class, kind, category, change to Restaurant,decrease, increase, special, stock) 846 permits (solicitor, alteration, game, alcohol purchase, importation) 386 vessel apps 58 special licenses 210 catered/miscellaneous 7. To evaluate obligations and operations of the department and implement changes as necessary. Hired two liquor investigators for West Hawaii. Hired administrative officer, responsible for operations island -wide. Implemented the GIS program to assist with verification of protests against liquor license applications. Final Status Report on Program Objectives for FY 2005-06 LIQUOR CONTROL LIQUOR CONTROL 8. To provide staff, commission and board members education via county, state or nationally sponsored programs. Staff training: Computer Field Sobriety SAMHSA training Project PAU Internal Affairs GIS NLLEA Driver Education — Safety Office State Underage Drinking Task Force Noise meter Corporation Counsel conference Use of Force Sunshine Law Report Writing Crisis Intervention Interrogation Safety NLLEA Training Commission: State Liquor Conference 9. To provide liquor law education and related information to licensees through scheduled classes and via newsletters or memorandums. Initiated revision of liquor education program for completion in spring 2007. 10. To support youth education and activities which promote compliance to liquor laws. Provided funding to a Hawai'i County Project PAU (Prevent Alcohol Use by Minors) program, in collaboration with the Big Island Interscholastic Federation (BIIF) for a student mentoring program entitled "Drug Alcohol Tobacco Student Seminar" (DAT) held in February 2006. The DAT program promotes the prevention of the use of drugs, alcohol and tobacco. The fifty-nine student - athletes received prevention training on the Reach Out Now curriculum developed by the Substance Abuse and Mental Health Services Administration and conducted teach —ins at to 20 classes and May 2006. This program provided the student -athletes conducted teach -ins at 19 classes at 12 elementary/middle schools. Funding of Hilo High School prom enforcement project in association with the Hawai'i County Police Department -Community Police Division, by providing officers on —site to ensure there is no alcohol consumption by participating students. Keaau High School — DAT student athletes participated in community sign waving to prevent underage drinking and warn of the dangers of impaired driving. DAT slogans to prevent use of drug, alcohol and tobacco displayed at sporting events at select schools. Final Status Report on Program Objectives for FY 2005-06 LIOUOR CONTROL LIQUOR CONTROL The Hilo High School athletic department, through the DAT program, is proposing a modification to its Code of Conduct for athletes to deal with sanctions related to liquor infractions. The Department of Education has confirmed that student athletes participating in the DAT program for student mentoring may use this participation for service learning credit, which is part of the DOE standards for graduation. 11. To support public education and activities which promote compliance to liquor laws. Laupahoehoe Music Festival: An alcohol and drug-free fundraiser to benefit the Laupahoehoe community. Purchase of promotional items for distribution to agencies who conduct prevention of alcohol use by minors, to include but is not limited to the Hawaii Police Department, DLNR — Division of Conservation and Resource Enforcement, State Department of Health -Public Health Nursing Division. 12. To support enforcement programs for the public and youths which promote compliance to liquor related laws. Provide promotional items for distribution to agencies who conduct prevention of alcohol use by minors, to include but is not limited to the Hawai'i Police Department, DLNR — Division of Conservation and Resource Enforcement, State Department of Health -Public Health Nursing Division. The DAT coalition, in collaboration with the Hawaii County Police Department Traffic Enforcement Unit, conducted public awareness programs on prevention of underage drinking and impaired driving to approximately 200 vehicles at sobriety checkpoints in Hilo Hawaii. Final Status Report on Program Objectives for FY 2005-06 13 MANAGEMENT MANAGEMENT ADMINISTRATION 1. Maintain government services for the fiscal year 2006-2007 at affordable levels. This is an ongoing effort. Due to lower tax rates for properties in the apartment, residential, and agricultural classes, the cost to our residents for services provided should continue to be affordable. 2. Fill vacancies on boards and commissions within 60 days. Due to a staff vacancy, this is not always achieved. This continues to be the goal we strive for. 3. Utilize performance measures to encourage efficient, effective and timely delivery of services by county departments. This is still our long term goal for all departments, and efforts to implement are ongoing. 4. Develop operating and capital programs utilizing long-range planning to facilitate management decision making. This is ongoing. 5. Consolidate county offices to provide easy access for the public to government services. We continue to work to expedite the development of the West Hawaii Civic Center so County functions can be together for easy access by the public. The County Building at 25 Aupuni Street was vacated for roof repairs and office renovations. With the relocation of staff and offices to the Ben Franklin Building, the Puainako Town Center and the Maluhia Office Building, the public's access to government services is temporarily impacted. Upon the completion of the repairs and renovations, we look forward to renewed convenience for the public. 6. Identify and pursue alternate funding sources and avenues to implement county government programs. This is ongoing. County departments have been successful in acquiring state and federal funds for County projects and programs such as senior citizens' services (ADRC), coqui frog eradication, traffic investigations, transportation, substance abuse, etc. Six Month Progress Report on Program Objectives for FY 2006-07 MANAGEMENT ADMINISTRATION Involve the community in the planning process for county projects from the very earliest stages. The Kona Community Development Plan has completed an extensive public involvement process, and the consultant is in the process of taking that input and drafting the plan. The Puna CDP has also gone through an extensive public involvement process that is ongoing. The Planning Department plans to start the CDP process for North and South Kohala. The Community Readiness Program will continue to offer workshops in the other districts to build knowledge and skills capacity in preparation for their own Community Development Plan. Six Month Progress Report on Program Objectives for FY 2006-07 MANAGEMENT CLERICAL SERVICES CENTER Assist the clerical workload of the Mayor's Office, the Fire Commission, the Police Fleet Implementation Working Group, and County departments and agencies daily. ONGOING— July 1, 2006 — Dec 31, 2006, received and completed approximately 345 assignments with a total volume of approximately 6,020. 2. Maintain a system for complaints for quick retrieval and follow-up within a maximum two-week turn around time. ONGOING— July 1, 2006 — Dec 31, 2006, received 58 complaints. 3. Respond immediately and efficiently to citizens who walk in or call for information, direction and inquiries about various programs and services. ONGOING— Objective being achieved. 4. Perform daily issuance of disabled parking permits, maintain/update files with entry of data into the centralized statewide database. ONGOING— July 1, 2006 — Dec 31, 2006, issued approximately 1,850 placards. Take reservations for Aupuni Center Conference Room, issue forms and keys, and maintain calendar of events. ONGOING— July 1, 2006 — Dec 31, 2006, approximately 229 events held. Six Month Progress Report on Program Objectives for FY 2006-07 MANAGEMENT COMMITTEE ON PEOPLE WITH DISABILITIES Continue to improve accessibility of County facilities and programs for people with disabilities. MCPD has the ongoing goal of assisting the County in continued improvements in the accessibility of County facilities and programs for people with disabilities. Issues addressed by MCPD in the past six months include: • County emergency preparedness plans as they relate to people with disabilities (e.g., will shelters be accessible? Are there alternative means to reach deaf citizens with important information? How can we assist in getting information to people with disabilities regarding their own role in emergency preparedness?) • Ongoing concerns about hazards to pedestrians with disabilities in highway and street repair zones. • Accessibility of County recreational programs for citizens with disabilities. • Accessible transportation vehicles and safe locations to await their arrival. 2. Provide accessible information to all people with disabilities. The MCPD has provided accessibility information to all who have inquired and has suggested various ways that County Departments and the County Council can provide accessibility information to people with disabilities such as the availability of TTY phones, closed captioned broadcast of Council meetings, and publication of announcements and information in accessible formats including a fully accessible County Web page. The County ADA Coordinator is providing much of this information to the general public on request, and she and the MCPD continue to urge all County Departments to assist in this endeavor. 3. Continue to advise administration on issues facing people with disabilities. The MCPD continues to relay concerns of the public regarding issues facing people with disabilities to the administration through letters to the Mayor and discussions with the County ADA Coordinator. The key issues brought to the attention of MCPD in the past six months are identified in item 1 of this report. Six Month Progress Report on Program Objectives for FY 2006-07 MANAGEMENT COMMITTEE ON PEOPLE WITH DISABILITIES 4. Assist with implementation of Volunteer Accessible Parking Violations Program throughout the County. The MCPD continues to monitor the implementation of the Volunteer Accessible Parking Violations Program by providing training and program materials to the volunteers upon their request, providing a forum for suggestions on improvement of the program from the public, continued monitoring of effectiveness of the program, etc. Concern continues to be lack of understanding of the public, especially of commercial delivery vehicles and the lack of a viable program in Hilo. MCPD expressed its concern regarding lack of County efforts to recruit additional volunteers for this program, and we have been assured by the Police Chief that an announcement will soon be published. Six Month Progress Report on Program Objectives for FY 2006-07 MANAGEMENT COMMITTEE ON THE STATUS OF WOMEN 1. Issue a newsletter and coordinate placing the newsletter in various agencies and organizations offices in Hawaii County. Not done. Participate in Women's Health Month by coordinating at least one event in each district in Hawaii County and coordinate publicity for community organizations Women's Health Month events. Annually in September, the CSW sponsors events for the women in the community. Although the programs are free and the instructors donate their time, the programs could attract more participants. 3. Continue the sponsoring of an essay contest to educate our children on the accomplishments of women in Hawaii County for Women's History Month. This essay contest continues to gain in popularity and the number of schools and students that participate increases annually. 4. Conduct or participate in a workshop that disseminates current information regarding the issue of attaining economic independence for women through "comparable worth", such as pay equity. Not done. 5. Participate in local and/or out-of-state meetings by sending at least one representative. The purpose of which will be to share information with the committee members on current programs, legislation and issues that affect the status of women. The committee sent four members to the Governor's Third Annual International Women's Leadership Conference held on August 29, 2006. Host Hawaii County "Women's Hall of Fame" dinner honoring six women as role models to others from all over Hawaii County. This raises awareness of women's worth and value in our communities while simultaneously building self-esteem and educating regarding equality. The third annual Women's Hall of Fame was held on October 28, 2006 at the Hilton Waikoloa Village. Celebrating with six wonderful women with Jade Moon as mistress of ceremony and Melveen Leed entertaining the women. Six Month Progress Report on Program Objectives for FY 2006-07 MANAGEMENT COMMITTEE ON THE STATUS OF WOMEN 7. Continue to update and print the Urgent Services Directory for Families. The Urgent Services Directory for Families was updated and sent to the printers and delivered to human service agencies to give to their clients and workers. The directory is becoming a popular tool and widely used. 8. Hold rotating monthly meetings in Hilo, Waimea, Ka`u and Kona to better allow participation from the public. Rotating meetings were held in Hilo, Waimea and Kona and we had public participation at Waimea and Kona. 9. Conduct Teen Dating Violence Prevention Initiative for 10`h and I Ith graders at public and private high schools in the County of Hawaii. The second annual Teen Dating Violence Prevention Initiative Training Program was held November 3, 2006 at the Hilton Waikoloa Village. The program content and presenters are now known to the DOE and students and therefore is becoming popular with increasing student participation. Six Month Progress Report on Program Objectives for FY 2006-07 MANAGEMENT ADMINISTRATION 1. Maintain government services for the fiscal year 2005-2006 at affordable levels. This is an ongoing effort. Due to new tax relief measures for agricultural use dedication and homeowner's exemptions, the cost to our residents for services provided should continue to be affordable. 2. Fill vacancies on boards and commissions within 60 days. Due to a staff vacancy, this is not always achieved. This continues to be the goal we strive for. 3. Utilize performance measures to encourage efficient, effective and timely delivery of services by county departments. This is still our long term goal for all departments, and efforts to implement are ongoing. 4. Develop operating and capital programs utilizing long-range planning to facilitate management decision making. This is ongoing. Consolidate county offices to provide easy access for the public to government services. We continue to work to expedite the development of the West Hawaii Civic Center so County functions can be together for easy access by the public. Planning and design specifications should be completed this year, with construction beginning soon thereafter. The County Building at 25 Aupuni Street is scheduled for repairs and renovation soon and this will hamper the public's access to a few departments presently residing there. 6. Identify and pursue alternate funding sources and avenues to implement county government programs This is ongoing. County departments have been successful in acquiring state and federal funds for County projects and programs such as traffic investigations, transportation, substance abuse, etc. Final Status Report on Program Objectives for FY 2005-06 MANAGEMENT ADMINISTRATION Involve the community in the planning process for county projects from the very earliest stages. Community Development Plans were or are in the process of being developed for the Kona and Puna Districts. The Community Readiness program is under way for the following communities: Waimea, N. Kohala, Waikoloa, rural Hilo/Hrimakua. This program prepares the communities for when they begin work on their own Community Development Plan. Final Status Report on Program Objectives for FY 2005-06 MANAGEMENT CLERICAL SERVICES CENTER 1. Assist the clerical workload of the Mayor's Office, various Boards and Commissions, and County departments and agencies daily. OBJECTIVE ACHIEVED — July 1, 2005 — June 30, 2006, received and completed 780 assignments with a total volume of 12,121. 2. Maintain a system for complaints for quick retrieval and follow-up within a maximum two-week turn around time. OBJECTIVE ACHIEVED — July 1, 2005 — June 30, 2006, received 171 complaints. 3. Respond immediately and efficiently to citizens who walk in or call for information, direction and inquiries about various programs and services. OBJECTIVE ACHIEVED. 4. Perform daily issuance of disabled parking permits, maintain/update files with entry of data into the centralized statewide database. OBJECTIVE ACHIEVED — July 1, 2005 — June 30, 2006, issued 3,649 placards. 5. Take reservations for Aupuni Center Conference Room, issue forms and keys, and maintain calendar of events. OBJECTIVE ACHIEVED — July 1, 2005 — June 30, 2006, approximately 395 events held (not used during the entire month of January due to construction.) Final Status Report on Program Objectives for FY 2005-06 MANAGEMENT COMMITTEE ON PEOPLE WITH DISABILITIES 1. Continue to improve accessibility of County facilities and programs for people with disabilities. The Mayor's Committee on People with Disabilities (MCPD) has the goal of assisting the County to continue improving accessibility of County facilities and programs for people with disabilities. This is an ongoing objective. During the past six months, issues that were addressed included hazards to pedestrians with disabilities in highway and street repair zones and in recently repaired street and sidewalk areas, weight of doors on County buildings, lack of fully accessible recreational programs for County citizens with disabilities, and concerns about evacuation routes and accessible shelters for people with disabilities in case of natural emergencies. 2. Provide accessible information to all people with disabilities. The MCPD has provided accessibility information to all who have inquired and has suggested various ways that County Departments and the County Council can provide accessibility information to people with disabilities such as the availability of TTY phones, closed captioned broadcast of Council meetings, and publication of announcements and information in accessible formats including a fully accessible County Web page. The County ADA Coordinator is providing much of this information to the general public on request, and she and the MCPD continue to urge all County Departments to assist in this endeavor. 3. Continue to advise administration on issues facing people with disabilities. The MCPD continues to relay concerns of the public regarding issues facing people with disabilities to the administration through letters to the Mayor and discussions with the County ADA Coordinator. The key issues brought to the attention of MCPD in the past six months are identified in item 1 of this report. 4. Assist with implementation of Volunteer Accessible Parking Violations Program throughout the County. The MCPD continues to monitor the implementation of the Volunteer Accessible Parking Violations Program by providing training and program materials to the volunteers upon their request, providing a forum for suggestions on improvement of the program from the public, continued monitoring of effectiveness of the program, etc. Concern continues to be lack of understanding of the public, especially of commercial delivery vehicles and the lack of a viable program in Hilo. Final Status Report on Program Objectives for FY 2005-06 MANAGEMENT COMMITTEE ON THE STATUS OF WOMEN 1. Issue a newsletter and coordinate placing the newsletter in various agencies and organizations offices in Hawaii County. Not accomplished. Will work with committee to develop a simple format and standards so that each member may report news via Internet of her/his area or any accomplishments of women. 2. Participate in Women's Health Month by coordinating at least one event in each district in Hawaii County and coordinate publicity for community organizations Women's Health Month events. Accomplished: The following programs were conducted in various districts of the Big Island coordinated or led by CSW members in September 2006: Tai Chi for Health and Fitness — Hilo Heart Math - Hilo Meditation — Hilo Yoga/Pilates for Health and Fitness — Hilo Healing Touch - Hilo Urgent Services Directory for Families — Islandwide distribution through social services agencies, Police and anyone requesting document. 3. Continue the sponsoring of an essay contest to educate our children on the accomplishments of women in Hawaii County for Women's History Month. Ongoing. This year's program was held on March 5, 2006. At this time the judging for next year's entries is being done. The annual program will take place at the Hipuna Beach Prince Hotel on the first Sunday in March from 10:30 a.m. to 1:30 p.m. More schools have entered the competition this year. The program is expanding. 4. Conduct or participate in a workshop that disseminates current information regarding the issue of attaining economic independence for women through "comparable worth", such as pay equity. Not accomplished. A program on "Pay Equity" is being planned for April 2007 with the intent to attract younger women by early advertisement and wider distribution to include the high schools. Final Status Report on Program Objectives for FY 2005-06 MANAGEMENT COMMITTEE ON THE STATUS OF WOMEN 5. Participate in local and/or out-of-state meetings by sending at least one representative. The purpose of which will be to share information with the committee members on current programs, legislation and issues that affect the status of women. Accomplished. Six CSW members attended the 2006 International Women's Leadership Conference sponsored by the Governor in Oahu. Women leaders throughout the world presented issues or problems they either had to deal with or are dealing with to accomplish their goals or to attain their position. Host Hawaii County "Women's Hall of Fame" dinner honoring six women as role models to others from all over Hawaii County. This raises awareness of women's worth and value in our communities while simultaneously building self-esteem and educating regarding equality. Under the leadership of chairperson Dawn Pang, the committee sponsored the second annual Women's Hall of Fame. The publicity on the program was done and the communities were invited to nominate a female whom they thought deserved the honor. Six women were honored, five from East Hawaii and one from West Hawaii. The program was a great success thanks to the hard work of the committee and to the generosity of Jade Moon, local merchants who donated gifts for the honorees and the Hilton Waikoloa Village. The program could not have happened without the individuals and clubs who nominated these wonderful women. The positive feedback and gratitude expressed by friends and families of these women makes this program a great success. 7. Continue to update and print the Urgent Services Directory for Families. The directory is ongoing and revised annually. It is becoming more popular with the human service agencies and police. 8. Hold rotating monthly meetings in Hilo, Waimea, Ka`u and Kona to better allow participation from the public. We have revised this rotating schedule to eliminate the Ka`fr district for the present but we will hold a meeting there should a request be made to the committee. 9. Conduct Teen Dating Violence Prevention Initiative for 10`h and I I1' graders at public and private high schools in the County of Hawaii. The program was a great success and widely attended by student leaders throughout the island high schools and agencies that deal with these problems/victims. The positive feedback validated the urgent need of this program. The second annual program is in the planning stage. Final Status Report on Program Objectives for FY 2005-06 14 MASS TRANfSIIT AGENCY MASS TRANSIT AGENCY MASS TRANSIT AGENCY 1. Increase system ridership from FY 2005-06. System bus ridership for July — December, 2006 amounted to 250,695 passenger trips, a 44% increase from the same period in 2005. 2. Resolve and follow-up on all complaints within two weeks. All complaints have been resolved within two weeks. 3. Implement two new bus runs for workers commuting from East Hawaii to West Hawaii. One run was implemented in October, 2006. 4. Implement expanded bus service in Kona. None have been implemented to date. 5. Construct park and ride lots in Puna and Kona. On-going. Consultant is currently working on project. 6. Create official bus stops in Hilo, Waimea, Pahoa, and Kona. This is an on-going project. 7. Begin paratransit systems in Puna and Kona. Awaiting new vehicles which are expected to arrive in October, 2007. Six Month Progress Report on Program Objectives for FY 2006-07 MASS TRANSIT AGENCY MASS TRANSIT AGENCY 1. Maintain system ridership from FY 2004-05. System bus ridership for FY 2005-06 amounted to 382,841 passenger trips compared to 259,275 the previous fiscal year, a 48% increase. 2. Revise shared -ride taxi program by implementing a user type fare system. Implemented higher reimbursement rate for operators. Currently user rates are unchanged. 3. Resolve and follow-up on all complaints within two weeks. All complaints have been resolved within two weeks. 4. Increase number of round -island bus runs. New vehicles received, however placed them on South Kohala service bus routes due to increased demand for service. Contract awarded for the purchase of five new buses, scheduled for delivery to Hilo in October, 2007. 5. Construct park and ride lots in Puna and Kona. Contract received from consultant, currently being circulated for approvals. 6. Construct accessible bus shelters at various locations in County. Re-evaluated and modified bus shelter design. Will set meetings with community groups to schedule construction Final Status Report on Program Objectives for FY 2005-06 15 MISCELLANEOUS MISCELLANEOUS ANIMAL CONTROL 1. 90% of vicious dog calls will be responded to within 2 hours. Of 19 vicious/dangerous dog calls received where the dog was not contained and posed a potential and ongoing threat, responded to 18 calls within 2 hours, or 95% of calls. 2. 90% of loose animal posing a public safety hazard calls will be responded to within 2 hours. Of 39 animal posing a public safety hazard calls received, responded to 35 calls within 2 hours, or 90% of calls. 3. 90% of injured animal related calls will be responded to within 2 hours. Of 167 injured animal related calls received, responded to 167 calls within 2 hours, or 100% of calls. 4. 90% of calls for animal control assistance by the police will be responded to within 3 hours. Of 75 animal control assistance by the police calls received, responded to 75 calls within 3 hours, or 100% of calls. 5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and resolved in 14 working days. Of 206 animal cruelty and neglect cases received, responded to 178 calls within 24 hours. 183 of those cases were resolved in 14 working days, or 89%. 6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to in 48 hours and resolved in 5 working days. Of 356 of license, loose dog and any non-cruelty/neglect calls received, responded to 336 calls within 48 hours, or 94%. Of 356 cases that were opened as a result of those calls, 320 were resolved cases in 5 working days, or 90% of cases. 7. 70 Sweeps of problem communities per year. Conducted 137 sweeps or 196% of goal. Six Month Progress Report on Program Objectives for FY 2006-07 MISCELLANEOUS ANIMAL CONTROL 1. 90% of vicious dog calls will be responded to within 2 hours. Of 59 vicious/dangerous dog calls received where the dog was not contained and posed a potential and ongoing threat, responded to 55 calls within 2 hours, or 93.2% of calls. 2. 90% of loose animal posing a public safety hazard calls will be responded to within 2 hours. Of 218 animal posing a public safety hazard calls received, responded to 192 calls within 2 hours, or 93.22% of calls. 3. 90% of injured animal related calls will be responded to within 2 hours. Of 131 injured animal related calls received, responded to 129 calls within 2 hours, or 98.74% of calls. 4. 90% of calls for animal control assistance by the police will be responded to within 3 hours. Of 208 animal control assistance by the police calls received, responded to 208 calls within 3 hours, or 100% of calls. 5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and resolved in 14 working days. Of 430 animal cruelty and neglect cases received, responded to 407 calls within 24 hours. 383 of those cases were resolved in 14 working days, or 87.6%. 6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to in 48 hours and resolved in 5 working days. Of 885 of license, loose dog and any non-cruelty/neglect calls received, responded to 819 calls within 48 hours, or 92.5%. Of 885 cases that were opened as a result of those calls, 776 were resolved cases in 5 working days, or 90.76% of cases. 7. 70 Sweeps of problem communities per year. Conducted 197 sweeps or 280% of goal. Final Status Report on Program Objectives for FY 2005-06 16 PARKS & RECREATION 'ALAE CEMETERY 1. Maintain cemetery grounds and pavilion to acceptable standards. Ongoing. 2. Assign and record all burials. 21 burials assigned and recorded. Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION VETERANS CEMETERIES - EAST AND WEST HAWAII 1. Continue to seek community assistance in beautifying the cemeteries. Work with Sons and Daughters of Veterans for a project per year. Work with HCCC for clean- up preparation for special ceremonies and holidays. Work with Golf Course Superintendent's Association for Veterans #3 improvement. Ongoing. Crew A - S. Hilo Baseyard- coordinated with the Sons and Daughters of Veterans in the painting of curbs at Veterans Cemeteries 1 and 2. No work to date has been coordinated with HCCC or Golf Course Superintendent's Association. 2. Continue to coordinate development of the East and West Hawaii Veterans Cemetery with the Veterans Advisory Committee and the Department of Defense. Ongoing. Patricia Engelhard has met with Veterans Advisory Committee on a monthly basis and has shared status reports on cemetery development. Parks Maintenance has addressed concerns brought forth by the committee. Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION RURAL CEMETERIES 1. Continue maintenance of cemetery grounds. Ongoing. 2. Assign and record all burials. 10 burials assigned and recorded. Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION HAWAII COUNTY BAND 1. Provide musical services for the island residents and visitors by working with community organizations and providing 40 musical services annually (e.g. parades, ceremonies, festivals, concerts and special events.). Objective partially achieved. Provided 28 performance services during the first half of FY 2006-07. These services included parades, concerts, patriotic ceremonies and special events in Hilo, Volcano, Pahoa, Kea`au and Waimea. 2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational, musically challenging, and historically significant. Objective partially achieved. Provided 6 monthly Mo`oheau Park concerts during July, August, September, October, November, and December. All concerts were very well attended and well received by the crowd in attendance. A brief history of the Hawaii County Band is presented to the audience at concerts to inform the public of the band's cultural and historical significance. In addition, program notes on selections being performed, are presented to the audience in order to help the audience better understand each work. To insure that the band plays a variety of quality music, pieces are chosen from selected national lists such as the National Band Association, Music Educators National Conference, The Instrumentalist, and the College Band Directors National Association. Every monthly concert tries to incorporate either a featured solo or popular selection. 3. Sponsor the Intermediate and High School Concert Band Festival, which showcases school bands from the Big Island and elsewhere. The Big Island Band Festival is scheduled for Saturday, May 12`h at the Afook- Chinen Civic Auditorium. I have been in contact with the Big Island Band Directors and the Big Island Intermediate and High School Select Band will be held on March 4'h at Kamehameha Middle School. Rehearsals will be held on Sunday February 11m , 18" , 251h and Saturday March 3rd. Students from Hilo, Waiakea, Kamehameha, Kea`au, Konawaena, Kealakehe, and Kalaniana`ole are expected to participated in this event. Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION HAWAII COUNTY BAND 4. Feature at least two young musicians as soloists at the April or May Mo`oheau Bandstand Concert, which provides musically educating opportunities for the young people of the County of Hawaii, annually. Lauren Carvalho is scheduled to play a flute solo in April or May, and I am still working on getting another student soloist. 5. Introduce 6 new musical pieces per year to provide musical challenges to the band members. Objective achieved. To date, 12 new pieces have been performed. Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION WEST HAWAII BAND 1. Provide music on demand for community organizations 3 to 5 times. Objective achieved. Performed for 7 community groups. Fourth of July, Veteran's Day, Aloha Festivals, Kona Coffee Parade, and 3 different Christmas Parades 2. Perform in 6 to 10 parades. Objective achieved. Performed in 7 parades. Kailua 4`n of July, Aloha Week, Ironman Triathalon, Kona Coffee, and Waimea, Waikoloa, and Kailua Christmas Parades 3. Target concert performances for older individuals 4 times. Objective partially achieved. Performed twice for elderly individuals. Lifecare Center, and Veteran's Day. 4. Provide music for "one-time only" events when appropriate. Objective achieved. Provided a concert for the Waikoloa Christmas Parade. 5. Provide on-site concerts before or after parades 2 to 4 times. Objective achieved. Performed after Kona Coffee and Waimea Christmas Parades. 6. Increase repertoire by 2 to 5 musical selections. Objective achieved. Three new arrangement were performed. Victory at Sea, Woodwind Marmalade, and Showstopping Christmas. 7. Sight-read 8 to 16 new musical arrangements. Objective achieved. Sight read 8 musical arrangements 8. Maintain participation of 3 to 6 middle and high school students. Objective partially achieved. Only one High School student rehearsed and performed with the West Hawaii County Band. Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION ADMINISTRATION 1. Continue to distribute P&R Service survey at all staffed facilities and activities/events conducted by the department. Objective is being achieved. Survey results are compiled quarterly and shared with all employees. 2. Continue to update information for Divisions and Sections on the County of Hawaii website on a timely basis. Objective is being achieved. Our Departmental Data Processing Coordinator continues to update the website with quarterly program guides, special events information and departmental rules and regulations. 3. Continue implementation of the transition plan for accessibility to public facilities during the fiscal year. Objective is being achieved. Implementation of the Transition Plan through individual architectural barrier removal projects for access to public facilities is ongoing. Of the 23 individual Schedule I projects, 19 have been completed, 2 are in active construction, 1 of the projects is currently being bid and 1 of the projects is being re -designed. Of the 28 individual Schedule II projects, 2 have been completed, 6 are in active construction, 6 are ready to be publicly bid, and 14 are in various stages of design completion. There are also 3 Schedule III projects for which design plans are completed and 3 which are in various stages of design. 4. Continue implementation of the transition plan for program accessibility during the fiscal year. Objective is being achieved. The ADA Recreation Specialist: • Completed a 182 page report "Progress on the ADA Transition Plan for Programs of the Department of Parks and Recreation'. Met with Corporation Counsel and the ADA coordinator to plan DCAB report procedure, interviewed the nine Division Heads for their input, drafted the report for review with Administration, and wrote the final draft for submission to DCAB. • Created and conducted Recreation Staff training with an update on the transition plan, a Summer Fun Evaluation, and a Program Access Questionnaire. • Presented ADA awareness training for the Friends of the Zoo docents. • Attended DCAB presentation "Interagency Action Plan for Emergency Preparedness of People with Disabilities (four days after the earthquake). Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION ADMINISTRATION • Completed a new policy on chair lift procedures for Aquatics staff. • Contributed to research and discussions on service animal policy for the Zoo. • Checked on best practices in Zoo accessibility for online access page and access map of Pana`ewa Zoo. • Provided information and referral and processed modification requests. 5. Continue implementation of the transition plan for playground safety and accessibility during the fiscal year. Objective is being achieved. We are in the process of working with community groups to identify the specific playground needs of their community and generating bid packages for procurement of the appropriate playground equipment. New playgrounds are under design at Shipman Park, Mt. View Park, Hawaiian Beaches Park and Volcano Park, Puna and Pualani Park, N. Kona. There are also plans to improve the playground at Higashihara Park in S. Kona. The playground at Lincoln Park was expanded to provide twice the features it originally provided and will be receiving a new poured -in-place rubber safety surfacing soon. 6. Maximize resources by encouraging the "Friends of the Park" program and identify a minimum of five community service projects that focus on maintenance and/or improvements to park facilities. Objective is being achieved. New "Friends" agreements signed for: 1) Mark Hanson, Hawaii Reforestation Program: plant and landscape Honoka`a & Ho`oko Parks with native plants and trees 2) Daniel Kealoha, Pohoiki Paka: beautification and maintenance at Isaac Hale Beach Park 3) Jon Olson, Na Hoa Holomoku Yacht Club: clean-up and maintenance of Kuhio Kalaniana`ole Park 7. Provide at least one technical job specific training for 50% of administrative staff. Objective achieved. As of December 31, at least one job specific training was provided for 75% of the administrative staff (12/16 employees). Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION PARKS MAINTENANCE 1. Maintain completion range of 1,850— 1,900 work orders on an annual basis. Ongoing - 988 work orders completed. 2. Undertake two parks improvements projects per district (18). • One of which supervisor to work with a community group to improve the parks —1 park per district minimum. Ongoing — 53 park improvement projects completed by parks crews and volunteer groups. 3. Monitor complaints filed for strategic planning purposes for maintenance and services improvements. • Record type, number, district, etc. of complaints and implement necessary maintenance procedures, standards, training, discipline, etc. for corrections. 30 complaints we recorded. Follow-up made for corrections • Make annual inspections of facilities with responsible supervisor. (9 districts) Analyze and discuss methods of improvements. Ongoing - Inspections of facilities made randomly at nine responsibility centers. Discussion with supervisors as needed for corrections. 4. Provide for safe facilities and grounds. • Conduct safety inspections of facilities: Weekly by supervisors (52 per supervisor = 468 total inspections/year). • Correct hazards on a timely basis. Ongoing - 26 inspections made by each district supervisor. Supervisors are required to conduct weekly safety inspection. Inspection reports are audited randomly. 5. Provide for a safe working environment. • Participate with department safety committee and discuss and evaluate accident reports. • Correct any hazardous conditions or practices. • Provide a minimum of one safety instructional session per crew each month, Ongoing. — Division representative is assigned to attend safety committee meetings. Corrections being made on a continuous basis to eliminate the hazards and practices brought forth by the safety committee. A total of 83 safety talks have been presented to Parks Maintenance personnel - YTD. Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION PARKS MAINTENANCE 6. Continue to perform random checks of facilities. Conducted onsite park inspections in each district. 7. Continue use of uniform maintenance standards for all facilities. A comprehensive review of the current uniform maintenance standards for all facilities was conducted. Findings suggested that the standards lack practical implementation. New standards are being developed. Implementation date- July 1, 2007. Six Month Progress Report on Program Objectives for FY 2006-07 10 PARKS & RECREATION RECREATION Provide introductory instruction in all recreational facilities in at least 4 of the following sports (basketball, baseball, volleyball, track and field, tennis, flag football, badminton) for children and adults, one or more in each respective season (i.e. Fall — basketball; Winter — baseball and track/field; Spring — volleyball; summer — tennis/flag football). Objective partially achieved during our annual Summer Fun program, which ended in July and our Winter Inter -Session (Dec. — Jan). In addition, basketball, baseball and volleyball were covered during the first quarter. 2. Provide at least six seasonal arts and craft activities for children and adults in all recreational facilities (i.e. Fall — Halloween/Thanksgiving/Christmas craft activities; Winter— Valentines/St. Patrick/Easter activities; etc.). Objective partially achieved during our annual Summer Fun program and Winter Inter -Session. 3. Maintain a safe facility, free of hazards for all activities, patrons and employees by conducting daily safety inspections and remitting work orders as necessary to correct unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly basis. Objective is being achieved. Employees conduct daily safety inspections and remit work orders as necessary. Quarterly comprehensive safety inspections held. 4. Plan, organize and implement a minimum of two district -wide events in each respective district that is responsive to the respective community's needs and interests (i.e. Hilo District — The Biggest Easter Egg Celebration; Hamakua District — Hamakua Fun Day; etc.). Objective is being achieved. HILO DISTRICT: 1. UHH Volleyball Clinic 2. Jimmy Yagi's Basketball Clinic 3. UHH Softball Clinic Six Month Progress Report on Program Objectives for FY 2006-07 11 PARKS & RECREATION RECREATION PUNA/KAT DISTICTS: 1. UHH Volleyball Clinic 2. Officials Clinic H AMAKUA DISTRICT: 1. `Ghana Fishing Tourney 2. Officials Clinic 3. Santa's Workshop N/S KOHALA DISTRICTS 1. Super Saturday Basketball League 2. `Ghana Fishing Tourney N/S KONA DISTRICT 1. Thanksgiving Turkey Trot 5. Develop a minimum of six partnerships with other recreation providers as well as community organizations to maximize service and activities to the public (i.e. summer camping program in partnership with the YMCA). Objective is being achieved. HILO DISTRICT: 1. UHH Volleyball Clinic (partnered with UHH Volleyball) 2. Jimmy Yagi's Basketball Clinic (partnered with Jimmy Yagi, Waiakea Uka Athletic Association and Don's Grill) 3. UHH Softball Clinic (partnered with UHH Softball) PUNA/KAT DISTICTS: 1. UHH Volleyball Clinic (partnered with UHH Volleyball) 2. Officials Clinic (partnered with BIIF and UHH) H AMAKUA DISTRICT: 1. `Ghana Fishing Tourney (partnered with the various fishing stores in East Hawaii) 2. Officials Clinic (partnered with BIIF and UHH) 3. Santa's Workshop (partnered with Koaniani Community Association) Six Month Progress Report on Program Objectives for FY 2006-07 12 PARKS & RECREATION RECREATION N/S KOHALA DISTRICTS 1. `Ohana Fishing Tourney (partnered with the various fishing stores in West Hawaii) 2. Super Saturday Basketball League (partnered with staff of Hamakua District) N/S KONA DISTRICT 1. Thanksgiving Turkey Trot (partnered with West Hawaii Family Support Services) 6. Provide quarterly training for the P&R staff on various issues, ADA concerns, safety issues, self-improvement/enhancement, etc. Objective is being achieved. September 15: Timesheets and Fee Deposits ADA Summer Fun Evaluation ADA Survey November 17: Internal Investigation Tips Update on waiver forms Update on storage space 7. Provide the Department with at least two ADA training sessions. During the month of September, ADA Specialist met with Culture and Arts, Aquatics, Golf Course, Zoo, and Recreation to update the Transition Plan. 8. Finalize a strategic plan for the division by the end of the second quarter. Although Trainer Tom Linker is on extended leave, the staff is continuing to complete the strategic plan for the division. Draft submitted to P&R Director, 9. Provide complete fingerprinting background checks on all new employees, temporary hires and volunteers who work in close proximity to children. Objective achieved for Summer Fun program, Winter Inter -Session, volunteers and new employees. 10. Obtain at least one grant to fund activities in the rural district. Objective achieved. Received $52,000 grant from Legislature for non school hour programs. Six Month Progress Report on Program Objectives for FY 2006-07 13 PARKS & RECREATION SUMMER AND INTER -SESSION PROGRAM 1. Conduct a minimum of 20 Summer Fun programs island -wide. Objective achieved. 1. Andrews Gym 11. Wai;kea Uka Gym 2. Carvalho Park 12. Kawananakoa Gym 3. Pana`ewa Park 13. Pilhoa Center 4. Shipman Gym 14. Mt. View Gym 5. Pahala Center 15. NA'Alehu Center 6. HOVE 16. Piipa`ikou Gym 7. Papa`aloa Gym 17. Pa`auilo Gym 8. Honoka`a Gym 18. Waimea Center 9. Kohala Gym 19. Waikoloa School 10. Kekuaokalani Gym 20. Yano Hall Continue to conduct longer programs hours at the following sites: a) Honomu, Kula`imano and Papa`ikou to be held at Papa`ikou from 8 a.m. to 3 p.m. at a nominal fee of $60 per child. b) Hawaiian Beaches and Pahoa to be held at Pahoa from 8 a.m. to 3 p.m. at a nominal fee of $60 per child. c) Mt. View and Cooper Center (Volcano) from 8 a.m. to 2 p.m. at a nominal fee of $50 per child. d) Na`alehu Center from 8 a.m. to 2 p.m. ($50) e) Pahala Center from 8 a.m. to 2 p.m. ($50) f) Shipman Gym 8 a.m. to 2 p.m. ($50) g) Pana`ewa Park 8 a.m. to 3 p.m. ($60) h) Kawananakoa Gym 8 a.m. to 3 p.m. ($60) i) Waiakea Uka Gym 8 a.m. to 3 p.m. ($60) j) Andrews Gym 8 a.m. to 3 p.m. ($60) k) Carvalho Park 8 a.m. to 3 p.m. ($60) 1) Yano Hall 8 a.m. to 2 p.m. ($50) m) Kailua Gym 8 a.m, to 2 p.m. ($50) n) Kohala 8 a.m. to 3 p.m. ($60) o) Waikoloa 8 a.m. to 3 p.m. ($60) p) Waimea 8 a.m. to 3 p.m. ($60) Objective achieved. 3. Form partnerships with Pana`ewa and Keaukaha Community Associations in which they provide scholarships for their youngsters i.e., $60 for an all -day program, community association subsidizes $30 for each community members' children. Objective achieved. Six Month Progress Report on Program Objectives for FY 2006-07 14 PARKS & RECREATION SUMMER AND INTER -SESSION PROGRAM 4. Provide a free Summer Food Service lunch program at 19 Summer Fun sites. Objective almost achieved. 1. Waiakea Uka Gym 10. Yano Hall 2. Carvalho Park 11. Kohala Gym 3. Hilo Armory 12. Waimea Center 4. Pahoa 13. Honoka`a 5. Kea`au 14. Papa`aloa 6. Mt. View 15. Papa`ikou 7. Kawananakoa 16. Pana`ewa 8. Waiakea Recreation Center 17. Na`alehu 9. Pahala Qualifications for the free Summer Food Service Program are based on the Free and Reduced Price Percentage Eligibility Data for School Year 2006-07. Pa`auilo Elementary (Pa`auilo Gym), Kealakehe Elementary (Kailua Gym), Kahakai Elementary (Hale Halawai), and Waiakeawaena Elementary (Andrews Gym) did not meet the standards set by the DOE food service. They needed to have 50% or more free or discounted meals for their students. 5. Supplement the regular Summer Fun program with various enrichment -type programs for those willing to pay the higher fee: • Develop and implement a special all -day educational/recreational program at Richardson Ocean Park, focusing on water. This will run for six weeks, from 8 a.m. to 3 p.m., targeting children in grades 2 — 5, at a cost of $160 per child. • Develop and implement a teen -scene programs at Pu`u`eo Community Center in East Hawaii and at Hale Halawai in Kona, teaching life's skills with emphasis on leadership training. This will run for six weeks from 8 a.m. to 3 p.m., targeting teens 12 — 17 years old, at a cost of $125 per teen. • Conduct an all -day enrichment program at Waiakea Recreation Center. This will run for six weeks and target children in grades 3 — 6, at a cost of $35 per class. • Conduct an all -day Summer Fun Academy at Hilo Armory to run for six weeks and target children in grades 1 — 4, at a cost of $160 per child. • Conduct a six-week Summer Tennis program for children in grades 1-6. Objective achieved. Six Month Progress Report on Program Objectives for FY 2006-07 15 PARKS & RECREATION SUMMER AND INTER -SESSION PROGRAM 6. Conduct Inter -Session programs for at least 40 sites, islandwide. Objective is being achieved. Fall Inter -Session: 1. Waiakea Uka 7. Honoka`a Gym 2. Andrews Gym 8. Kohala 3. Pana`ewa Park 9. Waikoloa 4. Kawananakoa 10. Yano Hall 5. Carvalho Park 11. Kekuaokalani Gym 6. Papa`ikou Gym Winter Inter -Session: 12. Waiakea Uka 18. Andrews Gym 13. Pana`ewa Park 19. Kawananakoa Gym 14. Carvalho Park 20. Papa`ikou Gym 15. Honoka`a Gym 21. Kohala 16. Waikoloa 22. Yano Hall 17. Kekuaokalani Gym 7. Integrate children with disabilities into the summer and inter -session programs wherever possible, through the assistance of the Therapeutic Specialist. Objective achieved. This summer we had 25 children with disabilities, plus another 26 that were observed to have some type of behavioral problem. All 51 children participated in our program. In addition, the Therapeutic Specialist observed at least 18 youngsters in our Fall and Winter Inter -Session programs with suspected disabilities. Parents did not disclose disability on registration forms, but staff encountered behavioral difficulties. Six Month Progress Report on Program Objectives for FY 2006-07 16 PARKS & RECREATION HUOLULU PARK COMPLEX 1. Provide clean, safe and well-maintained facilities: a. Close each facility once per year for general clean up and minor repairs. Objective is being achieved. Civic was completed in November 2006; Wong Stadium and Walter Victor in December 2006; Aunty Sally's Luau Hale will be done in February 2007; and E. K. Multi -Purpose Stadium will be done in March 2007. b. Pressure wash each facility once every quarter. Civic - August and November 2006 (50%) Wong Stadium - July and December 2006 (50%) Walter Victor Stadium — August and November 2006 (50%) E. K. Multi -Purpose Stadium - September and December 2006 (50%) Aunty Sally's Luau Hale - September and December 2006 (50%) c. Check on safety hazards daily. Objective is being achieved. Ongoing. Both day and night shift supervisors are required to fill out Daily Checklist forms which list all repairs and safety hazards. Repair worker checks list and completes all necessary repairs. d. Clean and sanitize facilities before and after events in 99% of the cases. Objective achieved for the first half of the fiscal year. Facilities were cleaned 100% of the time. During the first two quarters we had 1,133 activities. Each facility was cleaned and sanitized before and after each activity. e. Work with Safety Committee to have courtesy safety inspection annually. Scheduled courtesy inspection with Charmaine Kamaka and Dan Santos for March 2007. 2. Provide a well -manicured playing surface at all ballfields (Wong Stadium and Walter Victor Baseball Complex): a. Mow lawn weekly, weather permitting, 90% of the time. Objective is being achieved. 26 weeks (50%) Six Month Progress Report on Program Objectives for FY 2006-07 17 PARKS & RECREATION HO'OLULU PARK COMPLEX b. Close each ballfield at least one week annually for field renovations. Objective achieved. Little League Field — December 2006 Pony Field — December 2006 Colt Field — December 2006 Wong Stadium - December 2006 c. Aerate ballfields semi-annually. Objective is being achieved. Aeration completed December 2006. d. Fertilize ballfields quarterly. Objective is being achieved. Fertilized in July and December 2006. 3. Provide training for staff: a. Conduct safety talks on different topics every month. Objective is being achieved (50%): July 2006 — Foot and Leg Protection August 2006 — Hearing Protection September 2006 — Back Safety October 2006 — Head Protection November 2006 — Pesticide Safety December 2006 — Power Blower Safety b. Retrain employees on equipment use semi-annually. Objective is being achieved - 50%. Supervisors retrained employees in October 2006. c. Have supervisors conduct equipment maintenance training and have equipment maintained weekly. Objective is being achieved - 50%. Supervisors had training done in July 2006 and equipment was maintained for 26 weeks during the first two quarters. Employees rotate equipment maintenance. Six Month Progress Report on Program Objectives for FY 2006-07 18 PARKS & RECREATION HO`OLULU PARK COMPLEX d. Provide refresher course on Material Safety Data Sheet annually. Objective achieved. Had refresher course with employees in July 2006. 4. Enforce rules and educate sponsors: a. Comply with Federal ADA, State OSHA, County, Department and Complex rules and regulations. Objective is being achieved. Rules were discussed with users and distributed with all applications. Supervisors were trained to enforce all rules. b. Revise rules annually. Objective achieved. Rules were reviewed in July 2006 and revised as needed. c. Distribute rules with all applications. Objective is being achieved. Rules were distributed with all applications. 5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community groups for improvements to the Ho'olulu Complex: a. Complete one major improvement project. The Jehovah's Witnesses will be painting public restrooms and dressing rooms at E. K. in March 2007. b. Do beautification/landscaping project for each facility annually. Objective achieved. Each facility had beautification/landscaping done during the first two quarters and is ongoing. We had minor repairs done to the interior of Aunty Sally's Luau Hale. 6. Maximize use of all facilities within the Ho`olulu Complex by accommodating an estimated 2,400 activities annually. Objective is being achieved. As of this period, we accommodated 1,133 activities thus far. Six Month Progress Report on Program Objectives for FY 2006-07 19 PARKS & RECREATION AQUATICS Provide services at our nine (9) pool facilities with two (2) lifeguards on duty daily at Kona Community Aquatics Center and Sparky Kawamoto Swim Stadium and one lifeguard on duty daily at Pahoa Pool 95% of the time. Pahala, Kohala, Konawaena, Honoka`a, Laupahoehoe and NAS will have at least one lifeguard on duty Monday through Friday, 95% of the time. Objective is being achieved at Pahoa, Pahala, Konawaena, Honoka`a, Laupahoehoe, NAS and Kohala. Not being achieved at Kawamoto due to extended closure. Not being achieved at KCAC. 2. Offer recreational and lap swimming for approximately 700,000 patrons. Offer Learn -to -Swim and other water related courses to approximately 3,500 patrons at NAS Pool 95% of the year and at least 8 weeks in the calendar year at all other pools. Objective is being achieved. 3. Provide lifeguard services at ten (10) beach parks year round and strive to have at least four (4) Water Safety Officers at Hapuna, two (2) at Kahalu`u, Honoli`i and Richardson's and one (1) at La`aloa and Ahalanui daily 95% of the time. Onekahakaha, Carlsmith, Leleiwi and Spencer Park at `Ohai`ula will have at least one Water Safety Officer on weekends, holidays and summer vacation 95% of the time. Objective is being achieved at all beach parks except Hapuna and Spencer. 4. Develop and distribute a quarterly brochure of County of Hawaii beach parks and pool facilities that offer lifeguard services. Objective is being achieved. Initiate two (2) water safety instructor classes through American Red Cross instructor trainers for East and West Hawaii to increase the pool of candidates for Learn -to - Swim program instructors. Not currently being achieved due to lack of Instructor Trainers on the Big Island. 6. Conduct one (1) American Red Cross Lifeguard Training, two (2) CPR for the Professional Rescuer and two (2) community First Aid and safety classes at each of our nine (9) pool facilities during the fiscal year. Objective is being achieved. Six Month Progress Report on Program Objectives for FY 2006-07 20 PARKS & RECREATION AQUATICS 7. Provide a minimum of four (4) United States Lifeguard Association (USLA) open water rescue training sessions to all water safety officers on staff as follows: • Two (2) per year in West Hawaii: one (1) in May and one (1) in November. • Two (2) per year in East Hawaii: one (1) in May and one (1) in November. • All new Water Safety Officer I's prior to going on the job. Objective is being achieved. 8. Co-sponsor with Hawaiian Lifeguard Association -Hawaii (HILAH) and Big Island Lifeguard Association (BILA) Junior Lifeguard program at five (5) locations -Hilo, Puna, Pahala, Kailua-Kona and Hapuna. Objective achieved. 9. Sponsor and host Jr. Lifeguard Championships for the Island of Hawaii at Hapuna Beach State Park in late July promoting ocean safety and self -enrichment through competition. Objective achieved. 10. Plan, promote and coordinate six (6) novice swim meets serving approximately 250- 300 participants during September thru November 2005. The period for this objective should be August thru October 2006. Objective almost achieved. Five (5) meets were held with a total of 175 participants. 11. Sponsor or provide major support to at least two (2) open water swim competitions, one on each side of the island. Objective achieved. 12. Promote workplace safety for all staff by providing personal protective equipment and safety training such as Bloodborne Pathogens training and monthly safety talks for Aquatic Division supervisors. Objective is being achieved on an ongoing basis. Six Month Progress Report on Program Objectives for FY 2006-07 21 PARKS & RECREATION AQUATICS 13. Institute a Lifeguard Tower Replacement Plan incorporating lockdown features to decrease vandalism to towers and increase protection from the elements for WSOs. Objective is being achieved. Six Month Progress Report on Program Objectives for FY 2006-07 22 PARKS & RECREATION CULTURE & COMMUNITY ARTS 1. Provide 50 workshops and classroom instructions in various disciplines, music, dance, drama, arts, crafts, and natural sciences at established sites Countywide. Conducted a total of 34 workshops and classroom instructions or completed 68% of projected goal as of 12/31/06. 2. Develop and conduct at least one Cultural/Community event per quarter to preserve ethnic traditions and heritage, encourage craftsmanship and cottage industry. Developed and conducted the 4`h of July Fest, International Festival of the Pacific, Queen Lili`uokalani Festival and Christmas Wreath Displays as of 12/31/06. Achieved 50% of projected goal. 3. Market programs by securing community involvement and financial support through six partnerships/sponsorships. Programs and events were marketed and supported both financially through partnerships and collaboration with the following organizations and agencies: Pacific Radio Group, Japanese Chamber of Commerce, Department of Research & Development, Hawaii Tourism Authority, Hawaii Printing, Copy Center, Instant Sign Center, Queen Lili`uokalani Children's Center, Halau Hula Kou Lima Nani E, Hisscup Circus of Hawaii, Meadow Gold Dairies, Hawaii Tropical Flowers Association, Hawaii Ballroom Dance Association, and the Lynx Foundation. Achieved 100% of projected goal as of 12/31/06. 4. Advertise and promote the Cultural & Community Arts programs and activities through our quarterly "Arts Visions" newsletter and media such as radio, television, periodicals and newspapers. Advertised and promoted events and programs through our quarterly program guide, Hawai°i Tribune Herald, West Hawaii Today, Pacific Radio Group, KWXX, KPUA, KIPA, KWYI, Honolulu Advertiser, Star Bulletin, Aloha Airlines and Hawaiian Airlines. Achieved 100% of projected goal as of 12/31/06. Six Month Progress Report on Program Objectives for FY 2006-07 23 PARKS & RECREATION ELDERLY ACTIVITIES EAD Administration The division will provide and/or facilitate a wide array of services and opportunities and evaluate the quality of services provided by: 1. Coordinating a service delivery system that addresses the needs and interests of older adults by providing comprehensive and coordinated services, represented by the division's six major programs, for over 9,459 seniors annually and conducting an annual evaluation on each program. Provided services to 9,333 seniors, or 99% of the established objective of 9,459 seniors and conducted evaluations on six of the EAD programs or 100% of the objective of six. The division will pursue the help from persons and groups to improve and maintain P&R facilities and enhance programs/services/activities by: Maintaining the EAD Advisory Council made up of representatives from the 25 senior citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at least one general meeting in January and six district meetings in July of each fiscal year servicing 40 presidents/chairpersons islandwide. Arranged six Advisory Council district meetings or 86% of the objective of seven annually. The division will provide regular facilities and safety inspections and training for staff by: Maintaining an EAD Safety Committee with at least one representative of each program meeting quarterly to enforce safety procedures, improve unsafe conditions affecting staff and seniors and give feedback to the department safety committee, as needed, and conduct a safety on-site evaluation semi-annually (January and July) of 32 senior center facilities and conduct safety evaluations/training for 50 EAD staff by June 30, 2007. Arranged two safety meetings or 50% of the established objective of four annually. Conducted one semi-annual safety facilities inspection of 32 senior center facilities and conducted 9 staff safety evaluations/training or 50% and 18% of the established objective of two semi-annual inspections of 32 facilities and 50 staff evaluations/training respectively. Six Month Progress Report on Program Objectives for FY 2006-07 24 PARKS & RECREATION ELDERLY ACTIVITIES In order to keep the public informed of its activities the division will: 4. Produce at least one "Video Highlights" of the division's activities annually. Produced one "Video Highlights" (Kupuna Hula Festival) of the division's activities or 100% of the objective of one. 5. Maintain the division's Kupuna News magazine by providing information on all EAD program activities and printing at least 2,800 copies for distribution to over 200 organizations quarterly. Printed and distributed two issues of the Kupuna News magazine, or 50% of the objective of four issues. EAD Recreation 1. Provide and promote active and passive recreational, cultural and leisure opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior centers islandwide by June 30, 2007. Objective achieved. Served 2,693 or 108% of the established objective of 2,500 seniors at 25 senior centers island wide. Serve 1,025 older adults in recreational, educational, health-related and cultural classes at 25 senior centers by June 30, 2007. Objective achieved. Served 1,702 older adults or 166% of the established objective of 1,025 older adults in recreational, educational, health related and cultural classes at 25 senior centers or 100% of the established objective of 25 senior centers. 3. Provide at least eight districtwide activities for a total of 1,475 older adults in Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala, and Hamakua by June 30, 2007. Provided 10 district activities or 125% of the goal of eight activities for a total of 945 older adults or 64% of the goal of 1,475 older adults. Activities were: HOm3kua Ho`olaule`a, Ka`u District Picnic, Ka`fi Game Day, West Hawaii Billards Social, Kailua Senior Educational Outing, West Hawaii Ground Golf Social, Puna Ground Golf Turkey Trot, Hokulia Senior Picnic, ERS Teacher & Volunteer Recognition Christmas Party and Winter Fantasy. Six Month Progress Report on Program Objectives for FY 2006-07 25 PARKS & RECREATION ELDERLY ACTIVITIES EAD Special Pro ram 1. Provide at least six countywide/state/national/international events for 1,200 older adults by June 30, 2007. Provided at least four or 71 % of the established objective of seven events and served 1,193 or 99 % of the established objective of 1,200 older adults. 2. Serve a total of 715 older adults in at least three countywide special events by June 30, 2007. Provided two or 67% of the established objective of three events and served 487 or 68% of the established objective of 715 older adults. 3. Provide one cultural event for 200 older individuals on a county/state/international level that will attract a total of 1,200 attendees by June 30, 2007. Objective achieved. Provided one or 100% of the established objective of one cultural event and served 453 or 226% of the established objective of 200 older adults. Attracted 1,760 or 146% of the established objective of 1,200 attendees. Six Month Progress Report on Program Objectives for FY 2006-07 26 PARKS & RECREATION PANA'EWA RECREATIONAL COMPLEX 1. Continue focusing on the rainforest theme by acquiring 2 new animals. Objective achieved. Acquired two Catalina Macaws, two Military Macaws, two Yellow - collar Macaws and two Blue & Gold Macaws. 2. Plan and implement three night activities at the Zoo by June 30, 2007. Objective is being achieved. Boo in the Zoo held 10/28/06 and plans are in process for Recreation's Spring Intercession Zoo sleepover. 3. Successfully breed two animal species for exhibit or to trade with other facilities. Objective is not being achieved. We have so far been unsuccessful in our attempt to reproduce Giant Anteaters, Spider Monkeys and other exotics, but will continue to work on adjusting diets and environment to achieve this objective. 4. Continue to work with community groups to help facilitate 21 projects for improvements at the Zoo and Equestrian Center. Objective is being achieved. 18 community and service projects have been completed to date. 5. Provide 45 educational guided tours of the Pana'ewa Rainforest Zoo annually. Objective is being achieved. 20 educational docent guided tours were provided in the last 6 months. 6. Provide 10 off site live animal experiences and programs for people on the Big Island annually. Objective is not being achieved. Only one off site live animal program was provided at Kamehameha Schools. This objective is dependent upon Friends of the Zoo (FOZ) volunteers and programs. Since FOZ has been directing their efforts on programs at the zoo, this objective may not be achievable and may be changed in future budgets. 7. Continue to make information on the Pana`ewa Rainforest Zoo available on the internet by working with Friends of the Zoo to maintain a Zoo web site. Objective is being achieved. Friends of the Zoo continues to maintain and update their Zoo Website on a regular basis. Six Month Progress Report on Program Objectives for FY 2006-07 27 PARKS & RECREATION PANA'EWA RECREATIONAL COMPLEX 8. Continue to develop a "Zoo Crew" (docent training program) to assist with guided tours of the Zoo as well as outreach programs by providing at least 2 docent training classes each year. Objective is being achieved. Docent training is scheduled for February/March 2007. 9. Provide a well maintained Rodeo Arena, Racetrack and stables for the Equestrian community: a. replenish the Arena surface material annually b. inspect Arena and stables monthly and report to Department c. with the Rodeo community, host 3 rodeo events annually d. with the Equestrian community, host 2 races or dressage events annually. Objective is being achieved. a. The arena will be replenished with new cinder in January/February 2007. b. Inspection of Arena and Stables was completed December 2006 and will be continued on a monthly basis. c. The first Rodeo event is scheduled for February 17 & 18, 2007. d. The Equestrian community has held two dressage events on July 15 & 16, 2006 and September 9 & 10, 2006. The next dressage event is scheduled for March 10 & 11, 2007. In addition to the above, the County purchased materials, and the Hawaii Horse Owner's Association volunteers are completing a project to remove and replace the entire rodeo arena with new panels, chutes and plywood before their February 17`h & 18th Pro Am Rodeo event. Funds were provided through Parks and Recreation's Friends of the Park account, and former Council Member Arakaki's discretionary funds for this project. Six Month Progress Report on Program Objectives for FY 2006-07 28 PARKS & RECREATION ALAE CEMETERY 1. Maintain cemetery grounds and pavilion to acceptable standards. Objective achieved. 2. Assign and record all burials. Objective achieved. 83 burials were assigned and recorded during the Fiscal Year 2005-06. Final Status Report on Program Objectives for FY 2005-06 PARKS & RECREATION VETERANS CEMETERIES - EAST AND WEST HAWAII Continue to seek community assistance in beautifying the cemeteries. Work with Sons and Daughters of Veterans for a project per year. Work with HCCC for clean- up preparation for special ceremonies and holidays. Work with Golf Course Superintendent's Association for Veterans #3 improvement. Objective achieved. Preparation of Columbarium site for Vets #3 by veteran M. Hanato. Native plants and irrigation installation for Vets #3 by community and veterans. Sons and Daughters of Veterans painted curbs at Vets #1 and #2. 2. Continue to coordinate development of the East and West Hawaii Veterans Cemetery with the Veterans Advisory Committee and the Department of Defense. Objective achieved. Patricia Engelhard has met with Veterans Advisory Committee on a monthly basis and has shared status reports on cemetery development. Parks Maintenance has addressed concerns brought up by the committee. Final Status Report on Program Objectives for FY 2005-06 PARKS & RECREATION RURAL CEMETERIES 1. Continue maintenance of cemetery grounds. Objective achieved. 2. Assign and record all burials. Objective achieved. 41 burials were assigned and recorded during the Fiscal Year 2005-06. Final Status Report on Program Objectives for FY 2005-06 PARKS & RECREATION HAWAII COUNTY BAND Provide musical services for the island residents and visitors by working with community organizations and providing 40 musical services annually (e.g. parades, ceremonies, festivals, concerts and special events.). Objective achieved. Provided 49 services during FY 2005-06. These services included parades, concerts, special events, Veterans ceremonies, and ethnic celebrations in the following areas: Volcano, Kati, Hiimakua, Waimea, Hilo, Kona, Pana`ewa, Honaka`a, Kea`au, and PAhoa. 2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational, musically challenging, and historically significant. Objective achieved. Provided 12 concerts for FY 2005-06. A brief history of the Hawaii County Band is presented to the audience to inform them of the band's cultural and historical significance. To ensure that the band plays a variety of quality music, pieces are chosen from selected national lists such are the National Band Association, Music Educator's National Conference, the Instrumentalist, and the College Band Director's National Association. Every monthly concert tries to incorporate either a featured solo or popular selection. 3. Sponsor the Intermediate and High School Concert Band Festival, which showcases school bands from the Big Island and elsewhere. Objective achieved. The Big Island Band Festival was held on May 13`n at the Afook-Chinen Civic Auditorium. A total of 10 bands from the Big Island and 1 from Oahu participated in this years festival. 4. Feature at least two young musicians as soloists at the April or May Mo`oheau Bandstand Concert, which provides musically educating opportunities for the young people of the County of Hawaii, annually. Objective achieved. Candice Iha performed "A Trumpeter's Lullaby" by Leroy Anderson on the May Concert, while Andrew Springer and Mayson Kaku both performed trumpet solo parts on "Valdres" by Johannes Hanson. Final Status Report on Program Objectives for FY 2005-06 PARKS & RECREATION HAWAII COUNTY BAND 5. Introduce 6 new musical pieces per year to provide musical challenges to the band members. Objective achieved. A total of twenty new pieces were rehearsed and performed for FY 2005-06 Final Status Report on Program Objectives for FY 2005-06 PARKS & RECREATION WEST HAWAII BAND 1. Provide music on demand for community organizations 3 to 5 times. Objective achieved. 100% Fourth of July committee & Veteran's Day committee, Kona Coffee Festival, Filipino Centennial organizers, Christmas parades. 2. Perform in 8 to 12 parades. Objective achieved. 100% Kailua Fourth of July, Ironman Triathalon, Kona Coffee, Waimea & Kailua Christmas, Filipino Centennial, Kamehameha Day Parades in Hawi, and Kapaau. 3. Target concert performances for older individuals 4 times. Objective achieved. 100% Lifecare Center Christmas, Veteran's Day 11/11 program Lifecare Center Summer, and Filipino Centennial Events 4. Provide music for "one-time only" events when appropriate. Objective achieved. 100% Filipino Centennial celebration parade / concert / ceremony in North Kohala 5. Provide on-site concerts before or after parades 2 to 4 times. Objective achieved. 100% Waimea Christmas concert and parade, Filipino centennial celebration Final Status Report on Program Objectives for FY 2005-06 PARKS & RECREATION WEST HAWAII BAND 6. Increase repertoire by 6 to 8 musical selections. Objective achieved. 100% A new Christmas medley was repeatedly performed. Five other arrangements were learned and performed. 7. Sight-read 8 to 16 new musical arrangements. Objective achieved. 100% Thirteen new published arrangements were read. 8. Maintain participation of 3 to 6 middle and high school students. Objective achieved. 66% One high school student is a full-time member. Another performed and rehearsed frequently. Final Status Report on Program Objectives for FY 2005-06 PARKS & RECREATION ADMINISTRATION 1. Continue to distribute P&R Service survey at all staffed facilities and activities/events conducted by the department. Objective achieved. Survey results were compiled quarterly and shared with all employees. 2. Continue to update information for Divisions and Sections on the County of Hawaii website on a timely basis. Objective achieved. Our Departmental Data Processing Coordinator continues to update the website with quarterly program guides, special events information and departmental rules and regulations. 3. Continue implementation of the transition plan for accessibility to public facilities during the fiscal year. Objective achieved. Implementation of the Transition Plan through individual architectural barrier removal projects for access to public facilities is ongoing. Of the 23 individual Schedule I projects, 19 have been completed, 2 are in active construction, and 2 of the projects are being re -designed. Of the 28 individual Schedule Il projects, 0 have been completed, 2 are in active construction, 5 are substantially completed, 5 are ready to be publicly bid, and 17 are in various stages of design completion. There are also 3 Schedule III projects for which design plans are completed and 3 which are in various stages of design. 4. Continue implementation of the transition plan for program accessibility during the fiscal year. Objective achieved. The ADA Recreation Specialist continues to work on the implementation of the transition plan for program accessibility. Progress included creation of policy guidelines and improvements (i.e. revisions to the ADA P&R Compliance Procedures for Renters who hold public events in Park facilities), coordinating and assisting with strategic planning and public surveys, community networking, and handling information & referral and complaints. Program support included assessments, observations, and problem solving for different sites. She created accommodations, modifications, and emergency plans for children with disabilities. Parent support, information, and referral were also included. Final Status Report on Program Objectives for FY 2005-06 PARKS & RECREATION ADMINISTRATION She assisted with the Pahoa Summer Fun for 18 days leading children's activities and field trips. She determined that locations serving large numbers of children with behavior and attention challenges need more staff. Staffing based on actual need instead of current staff/child ratio of 1:20 is essential to safety and staff retention... reinforcing the importance of identifying locations with the greatest need and providing the staffing it needs. 5. Continue implementation of the transition plan for playground safety and accessibility during the fiscal year. Objective achieved. We are in the process of working with community groups to identify the specific playground needs of their community and generating bid packages for procurement of the appropriate playground equipment. New playgrounds are under design at Shipman Park and Volcano Park, Puna and Pualani Park, N. Kona. There are also plans to improve the playground at Higashihara Park in S. Kona and to expand the playground at Lincoln Park, S. Hilo and improve its safety features. 6. Maximize resources by encouraging the "Friends of the Park" program and identify a minimum of five community service projects that focus on maintenance and/or improvements to park facilities. Objective achieved. New "Friends" agreements signed for: • Honomu Park - Honomu Senior Softball, construction of dugouts • Miloli`i Beach Park— Miloli`i Ho`opuloa `Ahahui, halau improvements • Whittington Beach Park — Ka`ohana O Honu`apo, assist with improvements and maintaining park • Kahakai Park - Fred Blas, create and maintain new park • Liholiho Garden — Pu`u Kamalu Kids Behavior, clean-up • Portion of Hilo Drag Strip - 808 MX/ATV Assoc. Inc., develop MX/ATV track • Lehia Beach Park — Malama Ka Aina Hana Ka Aina, assist with improvements and maintaining park • Wai`aha Beach Park — Hawaii Island Land Trust, assist with improvements, maintaining park and installation/maintenance of recycling collection bins • Richardson Ocean Park — Team Waiuli, assist with maintaining park Final Status Report on Program Objectives for FY 2005-06 PARKS & RECREATION ADMINISTRATION 7. Provide at least one technical job specific training for 50% of administrative staff. Objective achieved. At least one job specific training was provided for 100% of the administrative staff (15/15 employees). Final Status Report on Program Objectives for FY 2005-06 10 PARKS & RECREATION PARKS MAINTENANCE 1. Maintain completion range of 2,250— 2,350 work orders on an annual basis. Objective partially achieved. 2,027 work orders completed for the Fiscal Year 2005-06. 2. Undertake two parks improvements projects per district (18). • One of which supervisor to work with a community group to improve the parks — 1 park per district minimum. Objective achieved. 68 park improvement projects were completed by parks crews and volunteer groups for the Fiscal Year 2005-06. 3. Monitor complaints filed for strategic planning purposes for maintenance and services improvements. • Record type, number, district, etc. of complaints and implement necessary maintenance procedures, standards, training, discipline, etc. for corrections. Objective achieved. 42 complaints were recorded for the Fiscal Year 2005-06. Follow-ups for corrections were made. • Make annual inspections of facilities with responsible supervisor. (9 districts) Analyze and discuss methods of improvements. Objective achieved. Inspections of facilities made randomly at twelve responsibility centers. Discussion with supervisors as needed for corrections were conducted. 4. Provide for safe facilities and grounds. • Conduct safety inspections of facilities: Weekly by supervisors (52 per supervisor = 468 total inspections/year). • Correct hazards on a timely basis. Objective achieved. 52 inspections of respective district facilities were conducted by each supervisor for the Fiscal Year 2005-06. Final Status Report on Program Objectives for FY 2005-06 11 PARKS & RECREATION PARKS MAINTENANCE Provide for a safe working environment. • Participate with department safety committee and discuss and evaluate accident reports. • Correct any hazardous conditions or practices. • Provide a minimum of two safety instructional sessions per crew each month (216). Objective achieved. Division representative attended safety committee meetings. Corrections were made to observe hazards and unsafe practice as brought up to the safety committee. A total of 242 safety training sessions were conducted by the Parks Maintenance Division. 6. Continue to perform random checks of facilities. Objective achieved. Conducted onsite park inspections in each district. 7. No later than September 2005, introduce uniform maintenance standards for all facilities. Objective not achieved to date. Standards were discussed with supervisors in September. We still need to provide training to supervisors and employees. No significant progress to date. Final Status Report on Program Objectives for FY 2005-06 12 PARKS & RECREATION RECREATION 1. Provide introductory instruction in all recreational facilities in at least 4 of the following sports (basketball, baseball, volleyball, track and field, tennis, flag football, badminton) for children and adults, one or more in each respective season (i.e. Fall — basketball; Winter — baseball and track/field; Spring — volleyball; summer — tennis/flag football). Objective achieved. All sites have fulfilled this objective during the Summer Fun and Fall, Winter and Spring Inter -Session programs. 2. Provide at least six seasonal arts and craft activities for children and adults in all recreational facilities (i.e. Fall — Halloween/Thanksgiving/Christmas craft activities; Winter — Valentines/St. Patrick/Easter activities; etc.). Objective achieved. All sites have more than met this objective through the Summer Fun and Fall, Winter and Spring Inter -Session programs. 3. Maintain a safe facility, free of hazards for all activities, patrons and employees by conducting daily safety inspections and remitting work orders as necessary to correct unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly basis. Objective achieved with quarterly reports being sent to Department Head and to Safety. 4. Plan, organize and implement a minimum of two district -wide events in each respective district that is responsive to the respective community's needs and interests (i.e. Hilo District — The Biggest Easter Egg Celebration; Hamdkua District — Hamakua Fun Day; etc.). Objective achieved. HILO DISTRICT: 1. Vulcans Basketball Clinic for East Hawaii 2. Jimmy Yagi's Basketball Clinic 3. Halloween Spooks 4. Spook the Drug Run/Walk 5. Summer Fun Finale 6. Spring Inter -Session Zoo Overniter (2 sessions) 7. Spring Inter -Session Tidal Pool Overniter 8. Hershey Track Meet 9. Biggest Easter Egg Celebration Final Status Report on Program Objectives for FY 2005-06 13 PARKS & RECREATION RECREATION PUNA/KA`U DISTICTS: 1. Puna Scuba and Diving Expedition 2. Puna Hiking Program 3. Puna Halloween Celebration 4. Ka`u Christmas Celebration 5. Ka`u Halloween Show 6. Ka`u Easter Celebration HAMAKUA DISTRICT: 1. Hamakua /N/S Kohala `Ghana Fishing Tourney 2. Hamakua Officials Clinic 3. Hamakua Halloween Haunted House 4. Hamakua Santa's Workshop 5. Hamakua Keiki Fishing 6. Hamakua Baseball Clinic 7. Hamakua Summer Basketball Clinic 8. Hamakua Summer Basketball League N/S KOHALA DISTRICTS 1. S. Kohala Super Saturday Basketball League 2. N/S Kohala/Hamakua `Ohana Fishing Tourney 3. S. Kohala Hike and Bike Venture 4. N. Kohala Summer Hiking Expedition 5. N. Kohala Fall Hiking Expedition 6. N. Kohala Winter Hiking Expedition 7. Kalae Iki Baseball Clinic N/S KONA DISTRICT 1. Thanksgiving Turkey Trot 2. Basketball Shootout 3. Teen Dance 5. Develop a minimum of six partnerships with other recreation providers as well as community organizations to maximize service and activities to the public (i.e. summer camping program in partnership with the YMCA). Objective achieved. Final Status Report on Program Objectives for FY 2005-06 14 PARKS & RECREATION RECREATION HILO DISTRICT: 1. Vulcans Basketball Clinic (partnered with UHH Basketball) 2. Jimmy Yagi's Basketball Clinic (partnered with Jimmy Yagi and Don's Grill) 3. Vulcans Baseball Clinic (partnered with UHH Baseball) 4. Halloween Spooks (partnered with the Ha`aheo PTSA and Wainaku Community Association) 5. Spook the Drug Run/Walk (partnered with WHS Key Club and the Big Island Runners Club) 6. Hilo District Summer Fun Finale (partnered with Kaleohano Sounds) 7. Vulcans Softball Clinic (partnered with UHH Softball) 8. Zoo Overniter (partnered with Friends of the Zoo) 9. Tidal Pool Overniter (partnered with UHH Marine Science Program) 10. Biggest Easter Egg Celebration (partnered with Hilo Jaycees, Meadow Gold Dairies, local businesses, Key Club) 11. Hershey Track Meet (partnered with HRPA and WHS Key Club) PUNA/KA`U DISTICTS: 1. Puna Halloween Celebration (partnered with Puna Rotarians) 2. Kea`au Christmas Poster Contest (partnered with Kea`au Elementary School and PTSA) 3. Exponent Track Meet (partnered with Kea`au High Key Club) 4. Age Group Track Meet (partnered with Kea`au High Key Club) 5. Ka`u Christmas Celebration (partnered with Pahala Community Association) 6. Ka`u Halloween Show (partnered with Pahala Community Association) HAMAKUA DISTRICT: 1. Hamakua /N/S Kohala `Ghana Fishing Tourney (partnered with Itsu's Fishing Store, Tokunaga Fishing Supply and Dino's Fishing Supply) 2. Hamakua Officials Clinic (partnered with BIIF officials and UHH officials) 3. Hamakua Halloween Haunted House (partnered with Kbaniani Community Association) 4. Hamakua Santa's Workshop (partnered with Kbaniani Community Association) 5. Hamakua Keiki Fishing (partnered with Kbaniani Community Association and Dino's Fishing Supplies) Final Status Report on Program Objectives for FY 2005-06 15 PARKS & RECREATION RECREATION HAMAKUA DISTRICT: (continued) 6. Pa`auilo Basketball Free for All (partnered with Pa`auilo Athletic Association) N/S KOHALA DISTRICTS 1. S. Kohala Super Saturday Basketball League (partnered with Hilmakua District) 2. N/S Kohala/Hfimilkua `Ghana Fishing Tourney (partnered with Itsu's Fishing Store, Tokunaga Fishing Supply and Dino's Fishing Supply) 3. S. Kohala Hike and Bike Venture (partnered with Community Police) 4. N. Kohala Summer Hiking Expedition (partnered with Waikoloa Community Association Hiking Club) 5. N. Kohala Fall Hiking Expedition (partnered with Waikoloa Community Association Hiking Club) 6. N. Kohala Winter Hiking Expedition (partnered with Waikoloa Community Association Hiking Club) 7. Vulcan Baseball Clinic (partnered with UHH Baseball) 8. Vulcan Basketball Clinic (partnered with UHH Basketball) 9. Kalae Iki Baseball Clinic (partnered with Jack Gifford Foundation, Betty Kanuha Foundation, Pepsi and UHH Athletics) N/S KONA DISTRICT 1. Thanksgiving Turkey Trot (partnered with West Hawaii Family Support) 2. Basketball Shootout (partnered with Kona Official Association) 3. Teen Dance (partnered with West Hawaii Family Support Services) 4. Friday Night Mike Nite (partnered with West Hawaii Family Support Services) 5. Exponent and Age Group Track Meets (partnered with Konawaena High School Athletics and KHS Leo Club) Final Status Report on Program Objectives for FY 2005-06 16 PARKS & RECREATION RECREATION 6. Provide quarterly training for the P&R staff on various issues, ADA concerns, safety issues, self-improvement/enhancement, etc. Objective achieved. August 26 Recreation Strategic Plan September 23 Recreation Strategic Plan October 7 Positive Coaching Alliance Seminar October 21 Recreation Strategic Plan November 18 Recreation Strategic Plan January 27 Recreation Strategic Plan February 17 Recreation Strategic Plan March 17 Recreation Strategic Plan April 6 Positive Coaching Alliance Seminar April 7 Corporation Counsel on the revised Release of Claims form, How to speak to the press and ADA with Alisa Mitchener May 5 Bloodborne Pathogens, Fire Extinguisher and Summer Food Service Training May 18-19 State HRPA Training Conference June 13-14 Mandatory Summer Fun Training 7. Provide the Department with at least two ADA training sessions. Objective achieved. October ADA for Aquatics November ADA for EAD (Nutrition Site Managers) March and April ADA for Aquatics (problem solving) June Training for Summer Fun hires 8. Finalize a strategic plan for the division by the end of the fourth quarter. Objective not quite complete. Recreation Strategic Plan is 80% completed. The division has met with times, however, we need a little more time to finalize the plan. 9. Provide complete fingerprinting background checks on all new employees, temporary hires and volunteers who work in close proximity to children. Objective achieved. We have done fingerprint background checks on all our Summer Fun, Fall, Winter and Spring Inter -Sessions hires including all volunteers with our programs. Final Status Report on Program Objectives for FY 2005-06 17 PARKS & RECREATION RECREATION 10. In conjunction with the State Department of Health, provide a minimum of six Healthy Initiative Projects island -wide. Objective not achieved. Unfortunately funds have been allocated elsewhere by the State. Final Status Report on Program Objectives for FY 2005-06 18 PARKS & RECREATION SUMMER AND INTER -SESSION PROGRAM 1. Conduct a minimum of 18 Summer Fun programs island -wide. Objective achieved. We provided 20 sites island -wide. 1. HOVE 11. Yano Hall 2. Na`alehu 12. Kekuaokalani Gym 3. Mt. View 13. Waikoloa 4. Kea`au 14. Waimea 5. Pahoa 15. Kohala 6. Waiakea Uka 16. Honoka`a 7. Andrews Gym 17. Pa`auilo 8. Carvalho Park 18. Papa`aloa 9. Wainaku 19. Papa`ikou 10. Pana`ewa 20. Keaukaha Continue to conduct longer programs hours at the following sites: a) Honomu, Kula`imano and Papa`ikou to be held at Papa`ikou from 8 a.m. to 3 p.m. at a nominal fee of $60 per child. b) Hawaiian Beaches and Pahoa to be held at Pahoa from 8 a.m. to 3 p.m. at a nominal fee of $60 per child. c) Mt. View and Cooper Center (Volcano) from 8 a.m. to 2 p.m. at a nominal fee of $50 per child. d) Na`alehu Center from 8 a.m. to 2 p.m. ($50) e) Pahala Center from 8 a.m. to 2 p.m. ($50) f) Shipman Gym 8 a.m. to 2 p.m. ($50) g) Pana`ewa Park 8 a.m. to 3 p.m. ($60) h) Kawananakoa Gym 8 a.m. to 3 p.m. ($60) i) Waiakea Uka Gym 8 a.m. to 3 p.m. ($60) j) Andrews Gym 8 a.m. to 3 p.m. ($60) k) Carvalho Park 8 a.m. to 3 p.m. ($60) 1) Yano Hall 8 a.m. to 2 p.m. ($50) m) Kailua Gym 8 a.m. to 2 p.m. ($50) n) Kohala 8 a.m. to 3 p.m. ($60) o) Waikoloa 8 a.m. to 3 p.m. ($60) p) Waimea 8 a.m. to 3 p.m. ($60) Objective achieved. Also added HOVE from 8 a.m. to 12 noon at $35 per child. Final Status Report on Program Objectives for FY 2005-06 19 PARKS & RECREATION SUMMER AND INTER -SESSION PROGRAM 3. Form partnerships with Pana`ewa and Keaukaha Community Associations in which they provide scholarships for their youngsters i.e., $60 for an all -day program, community association subsidizes $30 for each community members' children. Objective partially achieved. Only Keaukaha Community Association was able to provide scholarships for their youngsters. 4. Provide a free Summer Food Service lunch program at 16 Summer Fun sites. Objective achieved, but at 21 sites! 1. Na`alehu 12. Yano 2. Pahala 13. Kekuaokalani Gym 3. Mt. View 14. Hale Halawai 4. Kea`au 15. Kohala 5. Pahoa 16. Waimea 6. Waiakea Uka 17. Honoka`a 7. Andrews Gym 18. Pa`auilo 8. Carvalho Park 19. Papa`aloa 9. Pana`ewa 20. Papa`ikou 10. Keaukaha 21. Hilo Armory 11. Waiakea Rec 5. Supplement the regular Summer Fun program with various enrichment -type programs for those willing to pay the higher fee: • Develop and implement a special all -day educational/recreational program at Richardson Ocean Park, focusing on water. This will run for six weeks, from 8 a.m. to 3 p.m., targeting children in grades 2 — 5, at a cost of $150 per child. • Develop and implement a teen -scene programs at Pu`u`eo Community Center in East Hawaii and at Hale Halawai in Kona, teaching life's skills with emphasis on leadership training. This will run for six weeks from 8 a.m. to 3 p.m., targeting teens 12 — 17 years old, at a cost of $125 per teen. • Conduct an all -day enrichment program at Waiakea Recreation Center. This will run for six weeks and target children in grades 3 — 6, at a cost of $25 per class. • Conduct an all -day Summer Fun Academy at Hilo Armory to run for six weeks and target children in grades 1 — 4, at a cost of $150 per child. • Conduct a six-week Summer Tennis program for children in grades 1-6. Objective achieved. Charged $160 for Ocean Program, $35 per class at Waiakea Recreation Center, $35 for tennis program, and $160 for Hilo Armory. Final Status Report on Program Objectives for FY 2005-06 20 PARKS & RECREATION SUMMER AND INTER -SESSION PROGRAM 6. Conduct Inter -Session programs for at least 4 sites, islandwide. Objective achieved. Fall Inter -Session held at: 1. Waikoloa 5. Keaukaha 2. WaiAkea Uka 6. Andrews 3. Carvalho Park 7. Pana`ewa 4. Wainaku Winter Inter -Session held at: 1. Waikoloa 5. Keaukaha 2. Waiakea Uka 6. Andrews 3. Carvalho Park 7. Pana`ewa 4. Wainaku 8. Pahoa Spring Inter -Session held at: 1. Waiakea Uka 5. Wainaku 2. Carvalho Park 6. Keaukaha 3. Pana`ewa 4. Andrews In addition, we held 2 sessions of Zoo Overniter and one session of Tidal Pool Overniter. 7. Integrate children with disabilities into the summer and inter -session programs wherever possible, through the assistance of the Therapeutic Specialist. Objective achieved, especially during our Summer Fun and Inter -Session programs. Final Status Report on Program Objectives for FY 2005-06 21 PARKS & RECREATION HO`OLULU PARK COMPLEX To provide clean, safe and well-maintained facilities: a. Close each facility once per year for general clean-up and minor repairs. Objective achieved. Civic was completed in November 2005; Wong Stadium and Walter Victor in December 2005; Aunty Sally's Luau Hale was done in February 2006 and E. K. Multi -Purpose Stadium was done in March 2006. b. Pressure wash each facility once every quarter. Objective partially achieved. Civic - August and November 2005; March and June, 2006 (100%) Wong Stadium - July and December 2005; March and June, 2006 (100%) Walter Victor Stadium — August 2005; January and April, 2006 (75%). ADA renovations began during the last quarter and are ongoing at the present time. E. K. Multi -Purpose Stadium - September and December 2005; April, 2006 (75%) Aunty Sally's Luau Hale - September and December 2005(50%) c. Check on safety hazards daily. Objective achieved. Ongoing. Both day and night shift supervisors are required to fill out Daily Checklist forms which list all repairs and safety hazards. Repair worker checks list and completes all necessary repairs. d. Clean and sanitize facilities before and after events in 99% of the cases. Objective achieved. Facilities were cleaned 100% of the time. During the fiscal year we had 2,264 activities. Each facility was cleaned and sanitized before and after each activity. e. Work with Safety Coordinator to have courtesy safety inspection annually. Objective not achieved. Safety inspection by Safety Coordinator could not be scheduled. Instead, we inspected facilities with supervisors June 9, 2006. Final Status Report on Program Objectives for FY 2005-06 22 PARKS & RECREATION HO'OLULU PARK COMPLEX To provide a well -manicured playing surface at all ballfields (Wong Stadium and Walter Victor Baseball Complex): a. Mow lawn weekly, weather permitting, 90% of the time. Objective achieved. 52 weeks, 2 rain -outs (96%) b. Close each ballfield at least one week annually for field renovations. Objective partially achieved: Little League Field — Ongoing ADA renovations being done. Pony Field — Ongoing ADA renovations being done. Colt Field — Ongoing ADA renovations being done. Wong Stadium - December 2005 Field renovations for Walter Victor will be done next fiscal year because ADA renovations will be completed in July 2007. c. Aerate ballfields semi-annually. Objective not achieved due to ADA renovations to facilities. Will be done in 2006 — 2007 fiscal year. d. Fertilize ballfields quarterly. Objective partially achieved. Fertilized once during first two quarters in July 2005. ADA renovations were not completed by the end of the 4th quarter. To provide training for staff: a. Conduct safety talks on different topics every month. Objective is being achieved (100%): July 2005 — Back Protection Aug. 2005 — Lawn Mower Safety Sept. 2005 — Hearing Protection Oct. 2005 — P. P. E. Nov. 2005 — Pesticide Safety Dec. 2005 — Foot & Leg Protection Jan. 2006 — Riding Mower Safety Feb. 2006 — Head Protection Mar. 2006 — Power Blower Safety April 2006 — Eye Protection May 2006 — Hand Protection June 2006 — String Trimmer Protection Final Status Report on Program Objectives for FY 2005-06 23 PARKS & RECREATION HO'OLULU PARK COMPLEX b. Retrain employees on equipment use semi-annually. Objective achieved. Supervisors retrained employees in October 2005 and March 2006. c. Have supervisors conduct equipment maintenance training, and have equipment maintained weekly. Objective achieved. Supervisors had training done in July 2005 and equipment was maintained for 52 weeks during the fiscal year. Employees rotate equipment maintenance. d. Provide refresher course on Material Safety Data Sheet annually. Objective achieved. Had refresher course with employees in July 2005. 4. To enforce rules and educate sponsors: a. Comply with Federal ADA, State OSHA, County, Department and Complex rules and regulations. Objective achieved. Rules were discussed with users and distributed with all applications. Supervisors were trained to enforce all rules. b. Revise rules annually. Objective achieved. Rules were reviewed in July 2005 and revised as needed. c. Distribute rules with all applications. Objective achieved. Rules were distributed with all applications. 5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community groups for improvements to the Ho`olulu Complex: a. Complete one major improvement project. Objective achieved. The Jehovah's Witnesses painted the front portion and concession areas of E. K. Final Status Report on Program Objectives for FY 2005-06 24 PARKS & RECREATION HO'OLULU PARK COMPLEX b. Do beautification/landscaping project for each facility annually. Objective achieved. Each facility had beautification/landscaping done during the fiscal year and is ongoing. We had minor repairs done to the interior of Aunty Sally's Luau Hale. 6. Maximize use of all facilities within the Ho`olulu Complex by accommodating an estimated 2,400 activities annually. Objective almost achieved. We accommodated 2,264 activities (94%). Final Status Report on Program Objectives for FY 2005-06 25 PARKS & RECREATION AQUATICS Provide services at our nine (9) pool facilities, including safe recreational and lap swimming for approximately 700,000 patrons. Offer Learn -to -Swim and other water related courses to approximately 3,500 patrons at all pools during summer and year round at NAS Pool. Objective not achieved. 583,922 patrons served. Learn to Swim offered for 1,959 patrons. 2. Maintain water safety services at ten (10) beach parks with seven day coverage at Kahalu`u, La`aloa, Hapuna, Richardsons, Ahalanui and Honoli`i Beach Parks. Provide weekend, holiday and summer coverage at Spencer, Leleiwi, Carlsmith and Onekahakaha Beach Parks. Objective achieved. Develop and distribute a quarterly brochure of County of Hawaii beach parks and pool facilities that offer lifeguard services. Objective achieved. 4. Initiate two (2) water safety instructor classes through American Red Cross instructor trainers for East and West Hawaii to increase the pool of candidates for Learn -to -Swim program instructors. Objective not achieved. Due to the limited number of instructor trainers, there haven't been any American Red Cross Water Safety Instructor courses offered. Conduct one (1) American Red Cross Lifeguard Training, two (2) CPR for the Professional Rescuer and two (2) community First Aid and safety classes at each of our nine (9) pool facilities during the fiscal year. Objective achieved. 6. Provide a minimum of four (4) United States Lifeguard Association (USLA) open water rescue training sessions to all water safety officers on staff as follows: • Two (2) per year in West Hawaii: one (1) in May and one (1) in November. • Two (2) per year in East Hawaii: one (1) in May and one (1) in November. • All new Water Safety Officer I's prior to going on the job. Objective achieved. Last session was conducted in May 2006. Final Status Report on Program Objectives for FY 2005-06 26 PARKS & RECREATION AQUATICS Co-sponsor with Hawaiian Lifeguard Association -Hawaii (HILAH) and Big Island Lifeguard Association (BILA) Junior Lifeguard program at five (5) locations -Hilo, Puna, Pahala, Kailua-Kona and Hapuna. Objective achieved in July 2005 at four (4) locations: Hilo, Puna, Kailua-Kona and Hapuna. Sponsor and host Jr. Lifeguard Championships for the Island of Hawaii at Hapuna Beach State Park in late July promoting ocean safety and self -enrichment through competition. Objective achieved July 23, 2005. 9. Plan, promote and coordinate six (6) novice swim meets serving approximately 250-300 participants during September thru November 2005. Objective almost achieved. Five (5) meets were held at Laupahoehoe, Pahala, KCAC, Kawamoto and Pahoa. There was a total of 186 participants. 10. Plan, promote and coordinate special aquatic events such as the annual Richardsons Roughwater Swim and Waiuli Body Board Contest in July and February, respectively. Co-sponsor Hapuna Roughwater Swim and Hapuna Lifeguard Challenge. Richardsons Roughwater Swim and Hapuna Roughwater Swim achieved on July 3, 2005 and July 31, 2005 respectively. Hapuna Lifeguard Challenge and Waiuli Body Board Contest not achieved. 11. Promote workplace safety for all staff by providing personal protective equipment and safety training such as Bloodborne Pathogens training and monthly safety talks for Aquatic Division supervisors. Being achieved on an ongoing basis. 12. Institute a Lifeguard Tower Replacement Plan incorporating lockdown features to decrease vandalism to towers and increase protection from the elements for WSOs. Being achieved. The only remaining beaches without lockable Lifeguard Towers are La`aloa and Spencer Beach Parks. Final Status Report on Program Objectives for FY 2005-06 27 PARKS & RECREATION CULTURE & COMMUNITY ARTS 1. Provide 50 workshops and classroom instructions in various disciplines, music, dance, drama, arts, crafts, and natural sciences at established sites Countywide. Objective achieved. Conducted a total of 66 workshops/classroom instruction sessions or 132% of projected goal as of 6/30/06. 2. Develop and conduct at least one Cultural/Community event per quarter to preserve ethnic traditions and heritage, encourage craftsmanship and cottage industry. Objective achieved. Developed and coordinated the 4th of July Fest, Centennial Exhibit, 11100 Years of Service to the Community", 2005 Queen Lili`uokalani Festival, Christmas Open House, Waimea Cherry Blossom Heritage Festival 2006, Centennial Exhibit in West Hawaii, 2"d Ukulele Workshop and the Centennial Award Reception honoring a former County employee. 3. Market programs by securing community involvement and financial support through six partnerships/sponsorships. Objective achieved. Programs and events were marketed and supported financially through partnerships and collaboration with the following organizations and agencies: Hawaii Volcanoes Resort Pacific Radio Group Hawaii Tourism Authority Greenpoint Nursery Hawaii Printing Copy Center Hawaii Ballroom Association Queen Lili'uokalani Children's Trust Hiccup Circus of Hawaii Meadow Gold Dairies of Hawaii Hawaii Tropical Flowers Council Department of Research & Development 4. Advertise and promote the Cultural & Community Arts programs and activities through our quarterly "Arts Visions" newsletter and media such as radio, television, periodicals and newspapers. Objective achieved. Advertised and promoted events and programs through our quarterly program guides, Hawaii Tribune Herald, West Hawaii Today, Pacific Radio Group, KWXX, KPUA, KIPA, KWYI, Hilo Times, Honolulu Advertiser, Star Bulletin, Hawaiian Airlines, Waimea Community Association, Current Events, Big Island Visitor's Bureau, North Hawaii Community Newspaper, Pleasant Hawaii and This Week Big Island. Final Status Report on Program Objectives for FY 2005-06 28 PARKS & RECREATION ELDERLY ACTIVITIES EAD Administration 1. Coordinate a service delivery system that addresses the needs and interests of older adults by providing comprehensive and coordinated services, represented by the division's six major programs, for over 9,459 seniors annually and conducting an annual evaluation on each program. Objective achieved. Provided services for 11,372 seniors, or 120% of the established objective of 9,459 seniors and conducted evaluations on six of the six EAD programs or 100% of the objective of six. 2. Maintain the EAD Advisory Council made up of representatives from the 25 senior citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at least one general meeting in January and six district meetings in July of each fiscal year servicing 40 presidents/chairpersons islandwide. Objective achieved. Arranged seven Advisory Council district meetings or 100% of the objective of seven annually. 3. Maintain an EAD Safety Committee with at least one representative of each program meeting quarterly to enforce safety procedures, improve unsafe conditions affecting staff and seniors and give feedback to the department safety committee, as needed, and conduct a safety on-site evaluation semi-annually (January and July) of 32 senioz center facilities and conduct safety evaluations/training for 50 EAD staff by June 30, 2006. Objective achieved. Arranged four safety meetings or 100% of the established objective of four annually. Conducted two semi-annual safety facilities inspection of 32 senior center facilities and conducted 74 staff safety evaluations/training or 100% and 148% of the established objective of two semi- annual inspections of 32 facilities and 50 staff evaluations/training respectively. 4. Produce at least one "Video Highlights" of the division's activities annually. Objective achieved. Produced one "Video Highlights" (Kupuna Hula Festival) of the division's activities or 100% of the objective of one. Final Status Report on Program Objectives for FY 2005-06 29 PARKS & RECREATION ELDERLY ACTIVITIES Maintain the division's Kupuna News magazine by providing information on all EAD program activities and printing at least 2,800 copies for distribution to over 200 organizations quarterly. Objective achieved. Printed and distributed four issues of the Kupuna News magazine, or 100% of the objective of four issues. 2,800 copies of each issue were distributed to over 200 organizations. EAD Recreation 1. Provide and promote active and passive recreational, cultural and leisure opportunities to 2,500 unduplicated individuals 55 years and older at 25 senior centers islandwide by June 30, 2006. Objective achieved. Served 2,638 or 105% of the established objective of 2,500 seniors at 25 senior centers or 100% of the established goal of 25 senior centers. 2. Serve 1,025 older adults in recreational, educational, health-related and cultural classes at 25 senior centers by June 30, 2006. Objective achieved. Served 2,265 older adults or 221% of the established objective of 1,025 older adults in recreational, educational, health-related and cultural classes at 25 senior centers or 100% of the established objective of 25 senior centers. 3. Provide at least eight districtwide activities for a total of 1,475 older adults in Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala, and Hamakua by June 30, 2006. Objective achieved. Provided 26 district activities or 325% of the goal of eight activities for a total of 2,196 older adults or 149% of the goal of 1,475 older adults. Activities were: Hilmilkua Penny Carnival, Rhythm & Life Japan Workshop, Big Island Senior Fine Art Exhibit, Ka`u Food Fair, Golf Socials, Billiards Tournament, Puna Octoberfest, Kamana Karaoke Recital, Ground Golf Social, Teacher Appreciation Christmas Luncheon, International Gateball Tournament, Casino Day, St. Patrick's Day Gateball Tournament, Kumihimo Workshop, Ka`u Fashion Show, Intergenerational Dance, Bonsai & Suiseki Demo, Hawaii State Senior Karaoke Revue, Hilo -Kona Home & Home Bowling Tournament, Senior's Line Dance Social, Challengers of Fire and 2"d Friendship Dance Festival. Final Status Report on Program Objectives for FY 2005-06 30 PARKS & RECREATION ELDERLY ACTIVITIES EAD Special Proeram Provide at least six countywide/state/national/international events for 1,200 older adults by June 30, 2006. Objective achieved. Provided six events or 100% of the established objective and served 1,827 or 152% of the established objective of 1,200 older adults. The actual exceeded the budgeted objective due to an increase membership in the Hawaii Kupuna Softball League, and the Hawaii State Senior Softball Tournament; the 1st Holiday Bash implemented which had an overwhelming participation of 385 Big Island seniors, and the increase in performers at the Hawaii Kupuna Hula Festival by 163. 2. Serve a total of 715 older adults in at least three countywide special events by June 30, 2006. Objective achieved. Provided three or 100% of the established objective and served 1,169 or 163% of the established objective of 715 older adults. Objective exceeded planned due to the increase membership in the Hawaii Kupuna Softball League & Tournament, and the implementation of the 1St Holiday Bash for island -wide seniors. 3. Provide one cultural event for 200 older individuals on a county/state/international level that will attract a total of 1,200 attendees by June 30, 2006. Objective achieved. Provided one or 100% of the established objective, and served 363 or 181% of the established objective of 200 older adults. Attracted 1,560 or 130% of the established objective of 1,200 attendees. Objective exceeded planned due to an increase number of halaus (16 to 19) from last year, and the number of public attendees. Final Status Report on Program Objectives for FY 2005-06 31 PARKS & RECREATION PANA'EWA RECREATIONAL COMPLEX 1. Continue to work towards focusing on the rainforest theme by concentrating on acquiring 2 appropriate new animals. Objective achieved. Thirteen (13) new animals were added to our collection: £ female Binturong, two Spectacled Caiman, two Sloths, two Coati, four Ornate Horned Frogs and two Mini Southdown Sheep. 2. Install one additional conservation educational signage by June 30, 2006. Objective not achieved. Will continue to work toward achievement. 3. Work with community leaders to encourage 2 new partnerships with the Zoo. Objective achieved. UH-Hilo's Osher Lifelong Learning Institute (OLLI) has assisted with evening programs at the Zoo and the Boy Scouts have been providing Eagle Scout candidates for service projects. 4. Continue to work with community groups to help facilitate 21 projects for improvements at the zoo and equestrian center. Objective achieved. Twenty five (25) community projects were completed by the Lion's Club, HCCC, Palm Society, Water Garden Society, Bamboo Society, Rhododendron Society, Hawaii Isle Dressage and Combined Training Assn, Hawaii Horse Owners Assn, Boy Scouts and school groups. 5. Plan and implement three night activities at the zoo by June 30, 2006. Objective achieved. Boo in the Zoo (10/29/05), OLLI Talk on Primates (11/18/05) and OLLI Talk on Birds (4/7/06) were held at the Zoo. 6. Continue to develop a "Zoo Crew" (docent training program for students) to assist in providing guided tours of the Zoo as well as outreach programs. Objective achieved. The "Zoo Crew" concept has been changed into a Friends of the Zoo docent program to provide guided tours of the Zoo. Six docent training classes were held from February through March 2006. 7. Successfully breed two animal species for exhibit or to sell/trade with other facilities. Objective achieved. The Asian Forest Tortoise successfully hatched seven eggs, the Gallinule hatched two eggs and we had the birth of one Prehensile Tailed Skink. Final Status Report on Program Objectives for FY 2005-06 32 17 PLA, J NLNfEi PLANNING PLANNING 1) Long -Range Planning a) Regional planning. Fine-tune the General Plan with proposed revisions, move towards completing the community development plans for Kona and Puna, initiate community development plans in at least two other areas, and conduct public outreach program in other parts of the island to prepare them for community development plans by June 2007. Objective Partially Achieved. Interim General Plan amendments have been proposed and adopted. The Kona and Puna Community Development Plans have completed their major community input phases and are in the process of being drafted. North and South Kohala will begin their CDP process after the steering committee selection currently underway. b) Infrastructure planning. Adopt an impact fee ordinance to replace the fair share contribution system and develop a complementary infrastructure financing plan by June 2007. Objective Partially Achieved. An Impact Infrastructure and Public Facilities Needs Assessment (IPFNA) and Draft Impact Fee Ordinance have been completed and is being evaluated prior to making recommendation to Council. c) Smart growth principles. Continue to investigate and implement smart growth principles such as affordable housing initiatives, agricultural lands policies, mixed-use infill development, and model pedestrian -oriented projects by June 2007. Objective Partially Achieved. Through the CDP process we are gaining knowledge about smart growth principles and their applications. The most concrete application of smart growth principles such as creating a range of housing opportunities and choices; walkable communities; preserving open space and critical environmental areas; and encouraging community and stakeholder collaboration in development decisions is exemplified in the evolving Kamakoa Workforce Housing project in Waikoloa. Also the CDP process has particularly applied significant community collaboration and involvement. Six Month Progress Report on Program Objectives for FY 2006-07 PLANNING PLANNING d) State Land Use Law. Seek legislation to amend the State Land Use Law to facilitate State land use boundary amendments that are consistent with the General Plan by June. Objective Partially Achieved. Introduced legislation towards this end and awaiting results during current legislative session. e) Hazards and emergency response planning. Coordinate with other agencies to implement the multi -hazard mitigation plan and continue to improve the addressing system that supports the E911 emergency response system by June 2007. Objective Partially Achieved. The County's representatives to the State Hazard Mitigation Forum monitor funding availability to implement projects listed in the hazard mitigation plan. The Planning Department is working closely with the Civil Defense Agency and the Department of Research & Development to develop a public education program called Project Kumiai. The GIS centerline street layer and address assignment system is implemented. The Planning department is committed to naming of unnamed streets island wide and has a contract with University of Hawaii at Hilo to complete this effort. Coordination with Data Systems, Police and Fire departments and telephone vendors is currently underway to update corrections to the Master Street Address Guide. 2) Regulatory System a) Evaluate the County's subdivision code to include street standards and streamlined procedures by June 2007. Objective Partially Achieved. A consultant team has been contracted and a community involvement process initiated to develop revised road standards. Preliminary recommendations are expected by October 2007. Additional effort to evaluate and revise the subdivision code will be initiated following the CDP process to conform with the CDP conclusions. Six Month Progress Report on Program Objectives for FY 2006-07 PLANNING PLANNING b) Maintain up-to-date versions of the zoning code, subdivision code, and various department rules that are accessible through the Internet. Objective Not Achieved. Current versions of the zoning and subdivision code and department rules are available online at the County website. These versions do not reflect recent amendments to the zoning code. 3) Public Participation/Information a) Explore innovative techniques for public participation and capacity building through the community development and community readiness planning programs in conjunction with the Department of Research and Development. Objective Partially Achieved. Through the CRP and CDP programs in Kona, Puna and Kohala the Planning department has undertaken the most extensive community involvement process in County history. Through the use of small group meetings, steering committees, and working groups; community open houses; specialized workshops on Land Use and GIS; and large community meetings the community has been actively engaged in helping to define a vision for their communities. b) Support and provide training to the Planning Commission, Board of Appeals, Kailua Village Design Commission, and Arborist Advisory Committee. Objective Partially Achieved. Some members of the various boards and commissions have attended workshop on the Sunshine Law, the Hawaii Congress of Planning Officials annual conference and GIS workshops. c) Add to and improve the information available on the Internet. Objective Partially Achieved. The zoning and subdivision codes, department rules are available on the Planning department website as well the entire County code on the County Council website. Numerous documents from various studies such as the Kapoho Subsidence Study are available online at the department website. The CRP and CDP process has been documented and made accessible via the internet. Other information such as the General Plan, interim amendments, and various Board/Commission business is also available online. Six Month Progress Report on Program Objectives for FY 2006-07 PLANNING PLANNING 4) Organizational Capacity a) Refine the new permit tracking system to provide more efficient workflow, permit status tracking, workload allocation, and links to the GIS system by June 2007. Objective Partially Achieved. Ongoing refinement of permit tracking system to fine tune parcel management component. Additional data needs to be input onto system (complaint, variances, di minimus) from older system soon to be mothballed. b) Add to the GIS capacity in terms of data development (street layer, aerial photography), software (spatial modeling, 3D visualization), and training (all key planning staff) by June 2007. Objective Partially Achieved. Ongoing data input is taking place as time permits. Training sessions offered through Data Systems are made available to staff to boost familiarity and working knowledge of GIS. c) Provide training opportunities to increase staff capacity in GIS and community planning skills by June 2007. Objective Partially Achieved. Select staff have attended GIS conference in Honolulu and other learning opportunities including community facilitation training, Smart Growth workshops. d) Increase capability to digitally access key information in the files to increase speed to retrieve information and minimize need to transport files between Hilo and West Hawaii office. Evaluate filing system in terms of digital document management systems and additional filing storage systems. Objective Not Achieved. Document scanner still needs to be purchased and set up to scan prioritized documents as part of a document management system. Vertical file procurement is included in 07-08 budget to increase more efficient paper filing storage. Continued progress needs to be made on digital storage and retrieval systems linked with permit tracking and parcel management. Six Month Progress Report on Program Objectives for FY 2006-07 PLANNING COASTAL ZONE MANAGEMENT 1. Process all SMA Permit applications in the required time limit as specified by law and the County's Rules and Regulations. Objective Being Achieved. All SMA Major and Minor permits were processed within the required time limits. 2. Process all SMA Assessments within the specified 35 day requirement. Objective Being Achieved. Time frame for SMA assessments has been increased from 21 days to 35 days according to recently passed Planning Commission Rule 9. Conduct site investigation of alleged violations within two weeks of receipt of complaints. Objective Being Achieved. 4. Monitor all CZM-related legislative bills during the State Legislative session and provide testimonies as needed (January to May). Objective Being Achieved. 5. Attend all Marine and Coastal Zone Advocacy Council (MACZAC) meetings, which are normally held every other month. Objective Being Achieved. 6. Attend State Office of Planning's CZM subcommittee meetings. Objective Being Achieved. We attended and participated in meetings scheduled for the Counties, the Hawaii Ocean and Coastal Council, and the Hilo Watershed Advisory Committee. 7. As a public participation measure, provide a written report to the State Office of Planning CZM Program of all SMA Permit applications and their status. Objective Being Achieved. We provided written semi-annual reports to the Office of Planning within deadlines. Six Month Progress Report on Program Objectives for FY 2006-07 PLANNING COASTAL ZONE MANAGEMENT 8. Continue to advertise Planning Commission agenda and hearing notices for all SMA Permit applications as required by law. Objective Being Achieved. 9. Provide the Office of Planning with semi-annual reports within seven days after December 31, 2006 and June 30, 2007. Objective Being Achieved. Semi-annual report submitted for December 31, 2006 deadline. 10. Continue to review Planning Commission and Planning Department Rules for compliance with enacted State laws and draft amendments to the rules for adoption. Objective Being Achieved. Six Month Progress Report on Program Objectives for FY 2006-07 PLANNING PLANNING 1) Long -Range Planning a) Regional planning. Strive for the adoption of the updated General Plan, initiate the regional planning process, and conduct comprehensive open space planning by June 2006. Objective Achieved. Updated General Plan adopted in February 2005. Community development plans initiated for the highest growth rate districts of Kona (North and South) and Puna. North and South Kohala community development plan process has been initiated. Open space strategies will be studied through the Kona Community Development Plan. b) Infrastructure planning. Develop a planning tool and process such as an official roadway map to plan major future roadways, develop multimodal transportation plans for districts with high growth rates, develop concurrency tools, or initiate studies on impact fees or other innovative financing by June 2006. Objective Achieved. A multi -modal transportation plan for the high-growth district of Puna completed in November 2005. Infrastructure assessment studies for impact fees completed in July 2006. Official maps for roadways and public facilities under consideration. c) Smart growth principles. Continue to investigate and implement smart growth principles such as affordable housing initiatives, agricultural lands policies, mixed-use infill development, and model pedestrian -oriented projects by June 2006. Objective Partially Achieved. Through the Kona Community Development Plan, specific prototypes of smart growth examples will be developed. A smart growth workshop by the Kona consultants was conducted for the interested public in Waikoloa in Fall 2006. d) Hazards and emergency response planning. Coordinate with other agencies to implement the multi -hazard mitigation plan and continue to improve the addressing system that supports the E911 emergency response system by June 2006. Objective Partially Achieved. Although the County's Multi -Hazard Mitigation Plan was approved by FEMA in June 2005, systematic implementation of the plan needs to be developed in coordination with Civil Defense. The GIS centerline street layer and address assignment system is nearly fully implemented. Final Status Report on Program Objectives for FY 2005-06 PLANNING PLANNING 2) Regulatory System a) Evaluate the County's zoning code in terms of smart growth principles by June 2006. Objective not achieved. No progress has been made to retain a consultant or to develop an approach. b) Maintain up-to-date versions of the zoning code, subdivision code, and various department rules that are accessible through the Internet. Objective not achieved. Recent amendments to the zoning code and Planning Commission Rules have not yet been incorporated. The Planning department in conjunction with the Department of Public Works have contracted and begun a community based process to revise the current roadway standards. The process involves community and governmental stakeholders. 3) Public Participation/Information a) Support and provide training to the Planning Commission, Board of Appeals, Kailua Village Design Commission, and Arborist Advisory Committee. Objective Partially Achieved. GIS data provided to commission members; however, no training provided. No systematic training program developed for new members. b) Add to the information available on the Internet. Objective Partially Achieved. The most useful information with the highest demand from the public is access to the department's GIS system. A CD with GIS data files with a read-only free viewer program has been made available to the public. Coordination is underway with Data Systems for an ftp site to enable downloading GIS files through the internet. The community development planning process includes an internet website with information on the individual community development plans progress. 4) Organizational Capacity a) Refine the new permit tracking system to provide more efficient workflow, permit status tracking, workload allocation, and links to the GIS system by June 2006. Objective Partially Achieved. Although the new permit tracking system has been in place since April 2005, major refinements to improve data entry, linking with the GIS, and data retrieval through reports still need to be accomplished in order to substantially advance the efficiency and productivity of the office. Final Status Report on Program Objectives for FY 2005-06 PLANNING PLANNING b) Add to the GIS capacity in terms of data development (street layer, aerial photography), software (spatial modeling, 3D visualization), and training (all key planning staff) by June 2006. Objective Partially Achieved. New and updated imagery or information such as ordinances and various permits has been added and indexed to easily determine coverage and file name. c) Provide training opportunities to increase staff capacity in GIS and community planning skills by June 2006. Objective Achieved. Staff has participated in community facilitation training through the Kona Community Development Plan consultants. d) Increase capability to digitally access key information in the files to increase speed to retrieve information and minimize need to transport files between Hilo and West Hawaii office. Evaluate filing system in terms of digital document management systems and additional filing storage systems. Objective Not Achieved. Coordination has started with Data Systems to purchase a document management system, but no definitive specifications have been finalized. Final Status Report on Program Objectives for FY 2005-06 PLANNING COASTAL ZONE MANAGEMENT Process all SMA Permit applications in the required time limit as specified by law and the County's Rules and Regulations. Objective Achieved. All SMA Major and Minor permits were processed within the required time limits. 2. Process all SMA Assessments within the specified 21 -day requirement. Objective Achieved. All SMA Assessment applications were processed within the required time limits. 3. Conduct site investigation of alleged violations within two weeks of receipt of complaints. Objective Achieved. Investigations of alleged SMA and Shoreline Setback violations were given priority and processed in a timely manner. Monitor all CZM-related legislative bills during the State Legislative session and provide testimonies as needed (January to May 2005). Objective Achieved. All CZM-related bills were monitored and testimony provided as necessary. Attend all Marine and Coastal Zone Advocacy Council (MACZAC) meetings, which are normally held every other month. Objective Not Achieved. We were not able to attend all the MACZAC meetings due to conflict in schedule. 6. Attend State Office of Planning's CZM meetings and other CZM-related meetings. Objective Achieved. We actively attended and participated in the meetings scheduled for the Counties, the Hawaii Ocean and Coastal Council (relating to the update of the Ocean Resources Management Plan), and the Hilo Watershed Advisory Committee. Final Status Report on Program Objectives for FY 2005-06 PLANNING COASTAL ZONE MANAGEMENT As a public participation measure, provide a written report to the State Office of Planning CZM Program of all SMA Permit applications, violations and their status. Objective Achieved. We provided written semi-annual reports to the Office of Planning within the deadline. Continue to advertise Planning Commission agenda and hearing notices for all SMA Permit applications as required by law. Objective Being Achieved. All SMA Major Permit applications before the Planning Commission were properly noticed as required by law. 9. Provide the Office of Planning with semi-annual reports within seven days after December 31, 2005 and June 30, 2006. Objective Achieved. All semi-annual reports were submitted by the deadline. 10. Continue to review Planning Commission and Planning Department Rules of compliance with enacted State laws and draft amendments to the rules for adoption. Objective Achieved. Amendments to Planning Commission Rule 9 were adopted in March 2005. Final Status Report on Program Objectives for FY 2005-06 In POLICE POLICE ADMINISTRATIVE BUREAU ADMINISTRATIVE SERVICES DIVISION To accommodate at least 95% of request for Public Safety/Health Talks from the community. Of 37 request for Public Safety/Health Talks, accommodated 37 requests or 100% of request. 2. To accommodate at least 95% of request for station tours for students and community members. Of 13 request for Station Tours, accommodated 13 requests for 333 students and community members or 100% of request. 3. Conduct drug screening of all sworn personnel and initiate pre-employment testing of civilian personnel. With the exception of sworn personnel on extended leaves of absence, a total of 236 sworn personnel or 60% of sworn staffing were tested. No approval from HGEA to initiate pre-employment drug testing of applicants for civilian positions. 4. Conduct constant recruitment and fill at least 80% of vacancies for all sworn and civilian positions within six months. As of December 31, 2006, sworn staffing at 94% (403 out of 430 authorized positions filled). As of December 31, 2006, Civilian staffing at 88%, (134 out of 152 positions filled). 5. Improve competence and professionalism of sworn and civilian personnel through advanced equipment purchases and provide 5,566 hours of on-going training. During the first half of Fiscal Year 2006-2007, department personnel received a total of 3,824 hours of training meeting 69% of this goal. Six Month Progress Report on Program Objectives for FY 2006-07 POLICE ADMINISTRATIVE BUREAU ADMINISTRATIVE SERVICES DIVISION (continued) 6. Increase the level of proficiency in the Word Processing Center with a turnaround time of less than 10 days for processing reports. The turnaround time for Police Reports by the Word Processing Center is 11 days at the end of December 2006. 7. Make at least 1 major improvement to Public Safety Facilities. No major improvements were completed during the first half of Fiscal Year 2006-07. 8. Process 85% of requisitions received from districts and bureaus within a month. Processed 3,689 out of 3,790 requisitions received or approximately 97% of requisitions received. 9. Fill 90% of all special duty requests for officers. Filled 3,930 out of 5,272 requests for special duty or 75% of requests. 10. Collect and reconcile 85% of leave applications within the month. Reconciled and collected 3,554 out of 3,993 leave applications or 89% of leave applications. 11. Fill 90% of requests for storeroom supplies within the month. Filled 626 out of 658 requests for storeroom supplies or 95% of request. Six Month Progress Report on Program Objectives for FY 2006-07 POLICE ADMINISTRATIVE BUREAU - Technical Services TECHNICAL SERVICES DIVISION Process and issue at least 95% of road closure permits within the month received. During the first half of FY 2006-07, processed 52 out of 52 road closure permits within the month received or achieving 100% of goal. 2. Issue at least 95% of impound letters to vehicle owners within a week. During the first half of FY 2006-07, issued 36 out of 36 impound letters to vehicle owners within a week of receipt. Issue at least 95% of traffic violation letters to vehicle owners within a week. During the first half of FY 2006-07, issued 310 out of 310 violation letters to vehicle owners within a week of receipt. 4. Accommodate and complete processing 100% of requests for written driver's tests received per day. During the first half of FY 2006-07, processed 6,930 out of 6,999request for written driver's test received per day. 5. Accommodate and complete processing 100% of requests for driver road tests received per day. During the first half of FY 2006-07, processed 2,520 out of 2,545 request for driver's road test received per day. 6. Accommodate and complete processing 100% of requests for CDL written driver's tests received per day. During the first half of FY 2006-07, processed 863 out of 863 request for CDL written driver's test received per day. Conduct at least 400 inspections of stations issuing safety checks. Conducted 266 inspections or 67% of goal attained. Six Month Progress Report on Program Objectives for FY 2006-07 POLICE ADMINISTRATIVE BUREAU - Technical Services TECHNICAL SERVICES DIVISION (continued) 8. Process at least 90% of police reports received within the month received. Due to department's new computerized Records Management System, this objective is no longer applicable. 9. Process at least 95 % of firearms permits within the month received. Processed 751 out of 751 firearms permits within the month received or 100% of goal attained. 10. Complete at least 95% of requests for mobile radio systems per month. Completed 48 out of 50 requests for mobile radio systems within the month received or 96% of goal attained. 11. Conduct at least 96 radio site inspections. Conducted 96 radio site inspections or 100% of goal attained. 12. Process and dispatch personnel to 100% of calls for service received. As of December 31, 2006, the Communications Dispatch Section, processed and dispatched personnel to 87,922 calls for service. Six Month Progress Report on Program Objectives for FY 2006-07 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Criminal Intelligence Unit 1. Complete 90% of assignments within 30 days. Completed 5 out of 5 assignments received within 30 days or 100% of goal attained. 2. Complete 90% of criminal history checks of prospective employees of the department employees as well as other federal, state, and local law enforcement agencies within 30 days. Completed 56 out of 81 Criminal History checks within the specified thirty (30) day limitation, meeting 69% of goal. 3. Develop, maintain, and disseminate intelligence information, which can be utilized to produce no less than eleven (11) criminal investigations per month. Provided intelligence information, which in whole or in part led to the initiating of 4 criminal investigations, meeting 36% of goal. 4. Compile, produce, and forward to Office of the Police Chief no less than 32 intelligence reports per month, which are subsequently forwarded to appropriate commanders. As of December 31, 2006, completed 32 control reports maintaining 100% of this objective. 5. Provide assistance to other elements within the Police Department either through intelligence briefings on current crime trends and/or through no less than twelve (12) in-service training sessions per month. Provided 12 in-service briefings and training sessions for departmental personnel, maintaining 100% of this objective. Conduct four (4) presentations to semi-annual Statewide Inter -County Criminal Intelligence Unit (ICCIU) conferences on major criminal activity within this jurisdiction. Along with gathering criminal intelligence from other jurisdictions, which may have a connection to our jurisdiction. As of December 31, 2006, conducted 4 presentations at semi-annual Statewide Inter -County Criminal Intelligence Unit (ICCIU) conferences. Six Month Progress Report on Program Objectives for FY 2006-07 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Internal Affairs 1. Conduct complete and thorough internal investigations seeking a monthly clearance rate of 67%. During the first half of FY 2006-07, of the 35 internal investigations initiated, completed 26 Internal Investigations, meeting 74% of objective. 2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate of 85%. During the first half of FY 2006-2007 completed 38 Internal Inquires or 100% of the investigations, meeting 100% of objective. 3. Conduct no less that two monthly random and unannounced inspections of the different elements within the Department to ensure compliance with rules and regulations. During the first half of FY 2006-2007 conducted 9 monthly inspections, meeting 75% of objective. 4. Provide no less than three monthly in-service training sessions to other elements within the department to prevent and deter employee misconduct as well as to ensure procedural compliance in the investigation of employee misconduct. Conducted a total of 18 in-service training sessions, maintaining 100% of this objective. 5. Compile and provide a yearly report to the State Legislature on certain specific aspects of discipline meted out by the Department as required by law. In December 2006, submitted the report to the State Legislature meeting goal requirement. Six Month Progress Report on Program Objectives for FY 2006-07 POLICE OPERATIONS BUREAUS 1. To achieve a burglary clearance rate of 30%. Of 877 Burglary cases initiated, 195 cases were cleared achieving an average 22% Burglary clearance rate. 2. To achieve a theft clearance rate of 30%. Of 3,470 Theft cases initiated, 1,492 cases were cleared achieving an average 43% Theft clearance rate. 3. To achieve a robbery clearance rate of 65%. Of 70 Robbery cases initiated, 33 cases were cleared achieving an average 47% Robbery clearance rate.. 4. To maintain a sexual assault clearance rate of 90%. Of 238 Sexual Assault investigations initiated, 158 cases were cleared achieving an average 66% clearance rate. 5. To attain at least a 65% service of Court Documents received. Served 5,415 of the 8,615 of Court Documents received, approximately 63% of documents. 6. To recover a minimum of 57,000 marijuana plants, provided that the County of Hawaii accepts Federal and State grants to fund marijuana eradication missions by Vice Section officers. Recovered 26,906 marijuana plants or approximately 47% of objective. To conduct 760 hard drug investigations (heroin, cocaine, and crystal methamphetamine). Initiated 754 hard drug cases, maintaining 99% this goal. 8. Crime Lab to achieve an assignment clearance rate of 85%. During the first half of Fiscal Year 2006-2007, the Crime Lab cleared 683 cases to include the 693 that were assigned during this period. Six Month Progress Report on Program Objectives for FY 2006-07 POLICE OPERATIONS BUREAUS 9. HI -PAL to serve 60 youths in three age groups for each month and a 30% participation of "at risk youths" out of all youths served. Served a combined total of 848 youths for the five age groups; of this total, 470 or 55% were "at risk youths". 10. Community Policing Program to complete at least twenty-four Problem solving Activities and twenty-four Crime Prevention Activities annually, through the development of partnerships directed at resolving community -police problems resulting in the improvement of the quality of life for all citizens. During the first half of Fiscal Year 2006-07, completed 22 Problem solving Activities and 35 Crime Prevention Activities. 11. Community Policing Program complete at least forty-eight Abandoned Vehicle/Beautification Projects annually, through the development of partnerships with the community. Completed 48 projects or 100% of this objective 12. To provide at least four D.A.R.E. Curriculum (core classes) and/or training per month through the department's School Resource Officer Program. During the first half of Fiscal Year 2006-07, provided 35 D.A.R.E. Classes involving approximately 345 students from 5 schools and 1 training program. Six Month Progress Report on Program Objectives for FY 2006-07 POLICE ADMINISTRATIVE BUREAU ADMINISTRATIVE SERVICES DIVISION To accommodate at least 95% of request for Public Safety/Health Talks from the community. Accommodated the request for 75 Public Safety/Health talks from the community exceeding 100% of this objective. 2. To accommodate at least 95% of request for station tours for students and community members. Accommodated the request for 26 station tours for 583 students meeting 100% of goal. 3. Conduct drug screening of all sworn personnel and initiate pre-employment testing of civilian personnel. With the exception of sworn personnel on extended leaves of absence, a total of 333 sworn personnel or 100% of sworn staffing were tested. No approval from HGEA to initiate pre-employment drug testing of applicants for civilian positions. 4. Conduct constant recruitment and fill at least 80% of vacancies for all sworn and civilian positions within six months. As of June 30, 2006, sworn staffing at 91% (391 out of 429 authorized positions filled). As of June 30, 2006, Civilian staffing at 97%, (140 out of 145 positions filled). 5. Improve competence and professionalism of sworn and civilian personnel through advanced equipment purchases and provide 5,566 hours of on-going training. During Fiscal Year 2005-2006, department personnel received a total of 6,927 hours of training exceeding 100% of this goal. Final Status Report on Program Objectives for FY 2005-06 POLICE ADMINISTRATIVE BUREAU ADMINISTRATIVE SERVICES DIVISION (continued) 6. Increase the level of proficiency in the Word Processing Center with a turnaround time of less than 10 days for processing reports. The turnaround time for Police Reports by the Word Processing Center is 11 days at the end of the Fiscal Year. 7. Make at least 1 major improvement to Public Safety Facilities. No major improvements were completed during the first half of Fiscal Year 2005-06. Final Status Report on Program Objectives for FY 2005-06 POLICE ADMINISTRATIVE BUREAU - Technical Services TECHNICAL SERVICES DIVISION Process and issue at least 95% of road closure permits within the month received. During FY 2005-06, processed 106 out of 106 road closure permits within the month received or achieving 100% of goal. Issue at least 95% of impound letters to vehicle owners within a week. During FY 2005-06, issued 76 out of 76 impound letters to vehicle owners within a week of receipt. 3. Issue at least 95% of traffic violation letters to vehicle owners within a week. During FY 2005-06, issued 632 out of 693 violation letters to vehicle owners within a week of receipt. Accommodate and complete processing 100% of requests for written driver's tests received per day. During FY 2005-06, processed 14,472 out of 14,472 request for written driver's test received per day. 5. Accommodate and complete processing 100% of requests for driver road tests received per day. During FY 2005-06, processed 6,238 out of 6,238 request for driver's road test received per day. 6. Accommodate and complete processing 100% of requests for CDL written driver's tests received per day. During FY 2005-06, processed 1,814 out of 1,814 request for CDL written driver's test received per day. Conduct at least 400 inspections of stations issuing safety checks. Conducted 617 inspections or 154% of goal attained. Final Status Report on Program Objectives for FY 2005-06 POLICE ADMINISTRATIVE BUREAU - Technical Services TECHNICAL SERVICES DIVISION (continued) 8. Process at least 90% of police reports received within the month received. Due to department's new computerized Records Management System, this objective is no longer applicable. 9. Process at least 95 % of firearms permits within the month received. Processed 964 out of 964 firearms permits within the month received or 100% of goal attained. 10. Complete at least 95% of requests for mobile radio systems per month. Completed 90 out of 90 requests for mobile radio systems within the month received or 100% of goal attained. 11. Conduct at least 96 radio site inspections. Conducted 96 radio site inspections or 100% of goal attained. 12. Process and dispatch personnel to 100% of calls for service received. During FY 2005-2006, the Communications Dispatch Section, processed and dispatched personnel to 159,977 calls for service. Final Status Report on Program Objectives for FY 2005-06 POLICE ADMINISTRATIVE BUREAU - Finance Section FINANCE SECTION 1. Process 85% of requisitions received from districts and bureaus within a month. Processed 7,976 out of 8,461 requisitions received or approximately 94% of requisitions received. 2. Fill 90% of all special duty requests for officers. Filled 5,798 out of 7,297 requests for special duty or 79% of requests. 3. Collect and reconcile 85% of leave applications within the month. Reconciled and collected 5,033 out of 5,917 leave applications or 85% of leave applications. 4. Fill 90% of requests for storeroom supplies within the month. Filled 1,189 out of 1,262 requests for storeroom supplies or 94% of request. Final Status Report on Program Objectives for FY 2005-06 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Criminal Intelligence Unit 1. Complete 90% of assignments within 30 days. Completed 175 out of 175 assignments received within 30 days or 100% of goal attained. 2. Complete 90% of criminal history checks of prospective employees of the department employees as well as other federal, state, and local law enforcement agencies within 30 days. Completed 983 out of 992 Criminal History checks within the specified thirty (30) day limitation, meeting 99% of goal. Develop, maintain, and disseminate intelligence information, which can be utilized to produce no less than eleven (11) criminal investigations per month. Provided intelligence information, which in whole or in part led to the initiating of 272 criminal investigations, exceeding the goal. 4. Compile, produce, and forward to Office of the Police Chief no less than 32 intelligence reports per month, which are subsequently forwarded to appropriate commanders. During Fiscal Year 2005-2006, completed 373 control reports maintaining 97% of this objective. 5. Provide assistance to other elements within the Police Department either through intelligence briefings on current crime trends and/or through no less than twelve (12) in-service training sessions per month. Provided 144 in-service briefings and training sessions for departmental personnel, maintaining 100% of this objective. 6. Conduct four (4) presentations to semi-annual Statewide Inter -County Criminal Intelligence Unit (ICCIU) conferences on major criminal activity within this jurisdiction. Along with gathering criminal intelligence from other jurisdictions, which may have a connection to our jurisdiction. During Fiscal Year 2005-2006, conducted 4 presentations at semi-annual Statewide Inter -County Criminal Intelligence Unit (ICCIU) conferences. Final Status Report on Program Objectives for FY 2005-06 POLICE CRIMINAL INTELLIGENCE UNIT AND INTERNAL AFFAIRS Internal Affairs 1. Conduct complete and thorough internal investigations seeking a monthly clearance rate of 67%. During FY 2005-2006 completed 45 Internal Investigations, maintaining this objective. 2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate of 85%. During FY 2005-2006 completed 66 out of 66 Internal Inquires or 100% of the investigations, maintaining this objective. Conduct no less that two monthly random and unannounced inspections of the different elements within the Department to ensure compliance with rules and regulations. During FY 2005-2006 conducted 39 monthly inspections, exceeding the established goal. 4. Provide no less than three monthly in-service training sessions to other elements within the department to prevent and deter employee misconduct as well as to ensure procedural compliance in the investigation of employee misconduct. Conducted a total of 36 in-service training sessions, maintaining 100% of this objective. 5. Compile and provide a yearly report to the State Legislature on certain specific aspects of discipline meted out by the Department as required by law. In December 2005, submitted the report to the State Legislature meeting goal requirement. Final Status Report on Program Objectives for FY 2005-06 POLICE OPERATIONS BUREAUS 1. To achieve a burglary clearance rate of 30%. Of 1,708 Burglary cases initiated, 317 cases were cleared achieving an average 19% Burglary clearance rate. 2. To achieve a theft clearance rate of 30%. Of 6,342 Theft cases initiated, 1,773 cases were cleared achieving an average 28% Theft clearance rate. 3. To achieve a robbery clearance rate of 60%. Of 88 Robbery cases initiated, 46 cases were cleared achieving an average 52% Robbery clearance rate. 4. To maintain a sexual assault clearance rate of 80%. Of 293 Sexual Assault investigations initiated, 219 cases were cleared achieving an average 75% clearance rate. 5. To effect at least 967 DUI arrests. During FY 2005-2006, effected 1,163 DUI arrests or 120% of the established goal. 6. To obtain at least 50,500 citations Issued 54,435 citations or approximately 108% of the established goal. 7. To attain at least a 65% service of Court Documents received. Served 24,457 of the 12,041 Court Documents received, approximately 49% of documents. 8. To recover a minimum of 72,000 marijuana plants, provided that the County of Hawaii accepts Federal and State grants to fund marijuana eradication missions by Vice Section officers. Recovered 54,012 marijuana plants or approximately 75% of objective. Final Status Report on Program Objectives for FY 2005-06 POLICE OPERATIONS BUREAUS 9. To conduct 660 hard drug investigations (heroin, cocaine, and crystal methamphetamine). Initiated 1,026 hard drug cases, maintaining 64% this goal. 10. HI -PAL to serve 60 youths in any two of the five age groups for each month and a 30% participation of "at risk youths" out of all youths served. Served a combined total of 2,691 youths for the five age groups; of this total, 1,593 or 59% were "at risk youths". 11. P.A.G.E. program to be presented to seventh graders in 13 schools throughout the County of Hawai' i. During Fiscal Year 2005-2006, the program was presented to 346 seventh graders in 3 schools currently on track to meet this objective. 12. Crime Lab to achieve an assignment clearance rate of 85%. During Fiscal Year 2005-2006, the Crime Lab cleared 1,115 cases, which included cases assigned during the Fiscal Year as well as cases from previous years. 13. To complete 800 project and programs through the development of partnerships aimed at resolving community problems and improving the quality of life for all citizens. Completed 458 projects and programs 14. To provide the D.A.R.E. Curriculum (core classes) through the department's Community Policing School Resource Officer Program to approximately 3,000 students. During school year 2005-2006, the D.A.R.E. Program has involved approximately 1,600 students from 6 schools. Final Status Report on Program Objectives for FY 2005-06 19 PROS G C iJTING ATTORNEY PROSECUTING ATTORNEY GENERAL PROSECUTION Core prosecution and victim services: Reduce the need to have witnesses testify at Grand Jury and preliminary hearings with continued implementation of information charging. Result is cost savings of preparing and serving witness subpoenas, witness fees and police witness overtime. Ongoing. 2. Maintain a high level of training for prosecutors and staff in basic and specialized areas of prosecution and promote sharing of information and "best practices" within employees specialized areas of expertise. Ongoing. 3. Implement electronic generation of case disposition letters to victims. In progress. We are working on the second phase of enhancements to our HITS case tracking system. Case disposition letters are included in this phase. 4. Work with Hawaii County Police Department to develop strategies to reduce and address backlog of prosecution case referrals from HCPD. In progress. We are doing on-site review of cases at the Police Department to assist in referral of cases to the Prosecutor's Office. 5. Implement on-site screening project at HCPD toexpeditecase referral. In progress. 6. Initiate investigation on 12 persistent non-support prosecution cases. Hired one staff person, prosecution investigative protocols "in progress." 7. Intake and charge misdemeanor juvenile cases which is currently being done by the Family Court. In progress. Six Month Progress Report on Program Objectives for FY 2006-07 PROSECUTING ATTORNEY GENERAL PROSECUTION Improvement to the criminal justice system: 1. Secure funding for the Big Island Juvenile Intake and Assessment Center (BIJIAC). Ongoing. Feasibility study submitted to the State Legislature which provides recommendations to implement a BIJIAC in Hawaii County. Currently in contact with the Office of Youth Services to secure additional funding for BIJIAC project. 2. Implement Coplink system in Hawaii County. Coplink is an artificial intelligence program that develops leads in unsolved cases. Ongoing. 3. Implement Targeted Community Action Plan (TCAP) to address serious and habitual juvenile offenders. Ongoing. Working with OJJDP technical assistance consultant on implementation of a TCAP strategy by June 2007 to address targeted group of larceny and theft offenders. 4. Secure Highway Safety funds for traffic safety initiative. Achieved. Secured $34,500 grant for statewide prosecutor/police training. 5. Coordinate two training/educational workshops to improve the criminal justice system. Objective achieved. Coordinated the following trainings - - Female Offender Conference, July 14, 2006, Hilo. - OVUII Training, August 10-11, 2006, Hilo. - Trial Practice Training, October 19-22, 2006, Lihue, Kauai. - Drug Investigations Training, November 2, 2006, Waikoloa. 6. Meet quarterly with the Hawaii County Police Department to discuss joint initiatives, policies, and procedures to improve investigations and prosecutions. Ongoing. Meetings have been held with police administration and vice personnel. Six Month Progress Report on Program Objectives for FY 2006-07 PROSECUTING ATTORNEY GENERAL PROSECUTION 7. Meet monthly with the police, courts, Children's Justice Center, Sexual Assault Nurse Examiners (SANE), Department of Health, service providers and others the improve handling of domestic violence, child abuse and sexual assault cases. Ongoing. Office staff participates in regular meetings of the Statewide Coalition Against Domestic Violence, Big Island Coalition Against Physical and Sexual Abuse (BICAPSA), Children's Justice Center Advisory Committee, Child Welfare Services Advisory Committee, Statewide Sexual Assault Legal -Medical Committee, and Domestic Violence Interagency Team (DVIAT). 8. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate interventions and consequences for offenders. Ongoing. The Office participates in numerous statewide and islandwide committees which include -- Law Enforcement Coalition (LEC), Hawaii Prosecuting Attorney's Association (HPAA), State Ad Hoc Committee to Address Ice Issues; Governor's Traffic Safety Advisory Commission, Western Community Policing Center State Advisory Committee, Big Island Drug Court, Gang Task Force, Big Island Criminal Justice Task Force, Mental Health Diversion Task Force, WSIN (Western States Intelligence Network), HIDTA (High Intensity Drug Trafficking Area) and Visitor Aloha Society of Hawaii (VASH). Community initiatives to promote crime prevention through education and collaboration and other efforts: 1. Seek federal funding for Pahoa Weed and Seed project. Objective achieved. Approved to receive federal funding from the Community Capacity Development Office (CCDO). An application has been submitted for a second year of funding. 2. Coordinate two training/educational workshops to promote crime prevention and early intervention initiatives. Objective achieved. Coordinated the following - - Intellectual Property Workshop, September 6, 2006, Hilo. - PATHS (Providing Alternative Thinking Strategies) Training, October 13, 2006, Hilo. - Youth Summit, October, 26, 2006, Hilo. Six Month Progress Report on Program Objectives for FY 2006-07 PROSECUTING ATTORNEY GENERAL PROSECUTION 3. Monthly public education updates. In progress. Participated in monthly KPUA Community Forums from July to November. Also supported promotion of the Shared Ride Taxi program in December. 4. Complete move to new location at 655 Kilauea Avenue. In progress. Construction completion is expected in March 2007. Office move tentatively scheduled for early May 2007. 5. Establish CERT training program in office. Deferred. Manpower not available to implement this program successfully. Six Month Progress Report on Program Objectives for FY 2006-07 PROSECUTING ATTORNEY GENERAL PROSECUTION Implement sex offender publication and felony information charging (direct file) laws. Ongoing. The law for sex offender registration was changed by the Legislature allowing for publication by registration to the Hawaii Criminal Justice Data Center. Information charging procedures are in place and training and coordination with courts and police are ongoing. 2. Implement a Bad Check recovery program in Hawaii County. Deferred. Project was proposed to business leaders who expressed some concern with implementation of such a program. Project has been deferred until local merchants are ready for implementation. 3. Plan and seek funding for a VINE (Victim Information Notification Everyday) system in Hawaii County. This is an automated notification system that expedites information to victims. Deferred. The City and County of Honolulu has been selected as a pilot site with expansion to the neighbor islands being deferred to a later date. 4. Sustain the Community Oriented Prosecution team approach in Hawaii County. Objective achieved. Funding was obtained from the County to continue the Community Oriented Prosecution program after federal funding ended in September 2005. 5. Sustain the Project Safe Neighborhood project in conjunction with the U.S. Attorney's Office. Objective achieved. County funding was obtained for two deputy prosecuting attorneys to continue designation to Project Safe Neighborhood following the end of federal funding. An additional five deputies are cross -deputized as special assistant U.S. attorneys. 6. Evaluate and plan strategy to improve document service rates to include warrants through collaboration with Judiciary, Police and other law enforcement agencies. In progress. Ongoing meetings and discussions are being held to address this issue on a local and statewide level. Final Status Report on Program Objectives for FY 2005-06 PROSECUTING ATTORNEY GENERAL PROSECUTION 7. Maintain a high level of training for prosecutors and staff in basic and specialized areas of prosecution and promote sharing of information and "best practices" within employees specialized areas of expertise. Objective achieved. Deputies and staff participated in 28 trainings which included topics on specialized prosecution areas and multi -agency collaboration. 8. Coordinate four training/educational workshops to improve the criminal justice system and promote crime prevention and early intervention initiatives. Objective achieved. Six workshops/conferences coordinated: - Communities Working Together Conference - September 23, 2005, Waikoloa. 128 agency representatives and community members attended. - Operating A Vehicle Under the Influence of Intoxicants - September 29-30, 2006, Honolulu. 30 deputy prosecuting attorneys and police from throughout the state participated. - Youth Summit — November 10, 2006, Hilo, 73 youth from 17 student groups islandwide participated. - Anti -Terrorism Training — February 2, 2006, Hilo, 45 participants from local law enforcement agencies — Police, Prosecuting Attorney, Hawaii National Park, Pohakuloa Training Area and Coast Guard. - Teen Dating Violence Training — April 7, 2006, Waikoloa, 159 participants from schools, government and private agencies and community members. - Multi -Disciplinary Sex Assault Training — June 7 — 9, 2006, Kona, 88 participants from the 4 counties representing prosecutors, police, forensic examiners, victim advocates and treatment service providers. 9. Meet quarterly with the Hawaii County Police Department to discuss joint initiatives, policies, and procedures to improve investigations and prosecutions. Objective achieved. Quarterly meetings were held with Police administration and operations as well as with Vice personnel. Final Status Report on Program Objectives for FY 2005-06 PROSECUTING ATTORNEY GENERAL PROSECUTION 10. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate interventions and consequences for offenders. Objective achieved. The Office is an active participant in numerous statewide and islandwide interagency groups to develop interventions and strategies to improve the criminal justice system. These groups include: Law Enforcement Coalition (LEC), Hawaii Prosecuting Attorney's Association (HPAA), State Ad Hoc Committee to Address Ice Issues; Governor's Traffic Safety Advisory Commission, Western Community Policing Center State Advisory Committee, Big Island Drug Court, Gang Task Force, Big Island Criminal Justice Task Force, Mental Health Diversion Task Force, WSIN (Western States Intelligence Network), HIDTA (High Intensity Drug Trafficking Area), Bench Warrant Task Force, High Tech/ICAC Task Force, Judiciary Standing Committee on Hawaii Rules of Evidence, Hawaii Rules of Penal Procedure, Hawaii Standard Criminal Jury Instructions, and Visitor Aloha Society (VASH). 11. Meet monthly with the police, courts, Children's Justice Center, Sexual Assault Nurse Examiners, Department of Health, service providers and others to improve the handling of domestic violence, child abuse and sexual assault cases. Objective achieved. Office staff participated in regular meetings of the Statewide Coalition Against Domestic Violence, Big Island Coalition Against Physical and Sexual Abuse (BICAPSA), Children's Justice Center Advisory Committee, Child Welfare Services Advisory Committee, Hawaii Coalition Against Physical and Sexual Assault, East Hawaii Coalition for the Prevention of Child Abuse and Neglect, Statewide Sexual Assault Legal -Medical Committee, Domestic Violence Interagency Team (DVIAT), and Anti trafficking Hawaii Task Force. 12. Participate with the Judiciary, Department of Health, Department of Education, Department of Public Safety, law enforcement agencies, and community in the planning and implementation of what is now known as "problem solving courts." Objective achieved. Participated in planning of Mental Health Court and Domestic Violence Drug Court. Also participating in ongoing evaluation and program enhancement planning for Adult and Juvenile Drug Courts. 13. Expand video conferencing capacity with the Hawaii State Hospital for use in certain court appearances for committed defendants to expedite processing and save state funds. Objective achieved. Video conference equipment was installed at the Hawaii State Hospital and is being used whenever possible. Final Status Report on Program Objectives for FY 2005-06 PROSECUTING ATTORNEY GENERAL PROSECUTION 14. Secure County funding to continue the federally funded Drug Prosecution effort. Objective achieved. The Office requested and received County funding for two deputy prosecuting attorneys to continue the Drug Prosecution effort beyond May 2006 when federal funding ended. 15. Implement phase two of the Juvenile Intake and Assessment Center project for East and West Hawaii. In progress. A resolution was introduced and passed by the State Legislature for a feasibility study to be conducted for a Big Island Juvenile Intake and Assessment Center (BIJIAC) project to be implemented in Hawaii County. The planning phase is still in progress. A funding opportunity identified in January 2006 became unavailable due to State Legislature action. The feasibility report will be presented and research for funding opportunities is continuing. 16. Seek funding and resources to implement SHOCAP (Serious Habitual Offender Comprehensive Action Program) model in Hawaii County. In progress. Federal technical assistance was approved, however the target for the assistance will not be directed for the SHOCAP project as initially requested. The initial concept of the project cannot be implemented at this time due to the Hawaii Youth Correctional Facility's inability to participate. 17. Seek federal funding for the Pahoa Weed and Seed project. Objective achieved. Edward Byrne Memorial State and Local Law Enforcement Assistance Program funds were obtained for Pahoa Weed and Seed project. Funds primarily support the project coordinator. Application for federal funding from the Community Capacity Development Office (CCDO) was submitted. 18. Support implementation of the Hawaii Criminal Justice Data Center's Horizontal Integration pilot project that interfaces information between case tracking systems of the Police, Prosecutors and Judiciary in Hawaii County. In progress. Consultant for system modifications to the HITS case tracking system is in place. HCJDC obtained an extension for the project period to February 2007. Final Status Report on Program Objectives for FY 2005-06 PROSECUTING ATTORNEY GENERAL PROSECUTION 19. Support development of a Coplink system in Hawaii County. Coplink is an artificial intelligence program that develops leads in unsolved cases. In progress. City and County of Honolulu is proceeding with implementation of the Coplink system. In the future, the Hawaii Police Department will coordinate the Coplink effort for Hawaii County. 20. Support Child Death Review system and DV Fatality Review system. Objective achieved. Participated in Child Death Review throughout the year. Legislation was re -introduced and adopted to implement the Domestic Violence (DV) Fatality Review System. The DV Fatality Review working group continues to meet regularly. Final Status Report on Program Objectives for FY 2005-06 20 PUB , WORKS PUBLIC WORKS ADMINISTRATION Monitor divisions and regularly review and update policies and procedures to ensure quality services utilizing available resources as measured by favorable financial status reports 90% of the time. Due to equipment and bulk purchases made in the first quarter, and the earthquake damage assistance needed on the West side of Hawaii in the second quarter only 83% of the quarterly performance reports were favorable. 2. Communicate Public Works matters with the Mayor and provide information to the community via meetings, use of various media, brochures, press releases, and/or public notices. During the first six -months the Director had a total of 273 meetings to discuss Public Works matters and provide information to the community, which included 66 update meetings with the Mayor. In addition, 35 Public Notices were published in the two major Newspaper agencies on the Island. Information regarding construction and consultant contracts are also posted on the County Website. 3. Process reimbursement requests for federal projects on a quarterly basis. All projects with qualified expenditures were submitted for the first quarter on a monthly basis. Reimbursements for the second quarter are still being processed. Processing delays were due to change of staff performing the requests and training of new staff. We anticipate catching up and reestablishing monthly requests by the end of the fiscal year. 4. Improve the accuracy of purchasing and accounts payable documents as measured by the number of returned forms. Returned items should not exceed a quarter of a percent (0.25%) of the total requisitions issued. This goal is currently being met. Of the 6,976 invoices and requisitions processed in FRESH, there were 13 returns, needing corrections. Though returns were higher then last fiscal during this same time, percent of returns is less than .25% of the total issued. 5. Process paperwork to minimize the time to fill departmental vacancies: ➢ By having the divisions submit their requests to fill within 5 working days after receiving a vacancy notification at least 95% of the time. This goal is no longer applicable. Departmental procedures have changed where the divisions no longer prepare their requests to fill (prepared by the Administration office and the process is measured in the next goal). Six Month Progress Report on Program Objectives for FY 2006-07 PUBLIC WORKS ADMINISTRATION ➢ Administration office will then process the division's requests to fill and submit to Civil Service within 5 working days at least 95% of the time. This goal is currently not being met, due to the divisions requesting to hold off sending the requests to the Department of Human Resources. Only 73% of the request were submitted within 5 working days after receiving a vacancy notification. ➢ Upon receipt of the approved paperwork from Civil Service, the divisions will make the selection to fill their vacant positions within 45 calendar days at least 95% of the time. This goal is current not being met. Staff changes and training time is a factor on such a low percent during the first half of the fiscal year. Only 26% of positions were filled within 45 calendar days. 6. Reduce the total department -wide claims due to injury from industrial accidents by 10% through expanded training programs that provide a greater awareness of personal and operational safety. This goal is currently being met. There were 18 department -wide industrial accidents reported in the first half of the fiscal year and 26 safety classes offered to the employees. 7. Encourage employee participation in any safety related training to have at least one- third of the total departmental employees trained per year. We anticipate that this goal will be met. There were 93 employees out of 307 (30%) that were trained in safety related training during the first half of the fiscal. 8. Process contracts from bid opening to notice of award within 60 calendar days at least 90% of the time. This goal is currently being met. 99% of contracts were processed within 60 calendar days of bid opening date. Six Month Progress Report on Program Objectives for FY 2006-07 PUBLIC WORKS BUILDING 1. Complete the plan review of 90 % of residential permits within 10 working days. With the addition of the Building Plans Examiner and the filling of the Building Inspector Position, this goal is being met. 2. Complete 90 % of requested inspections within 4 working days. This goal is currently being met. Inspectors respond to all requests within 48 hours by either doing the inspections or calling to schedule inspections within 4 working days. 3. Schedule and complete 50 % of routine (non-critical) maintenance and repair requests within 30 calendar days of receipt of request. This goal is currently being met. Maintenance and repair requests are about 90%, with most of the work requests are being done in less than 30 days allowed. 4. Proceed with enhancements to the permit status and tracking of the AKANDA System (building, electrical and plumbing permit application) that will be open to the general public through the internet in the future. This goal has already been met. Permit status and tracking was open to the general public towards the ending of Fiscal Year 05-06. This information can be obtained through the Real Property Tax Site (click on Property Search, Double click on Parcel Number, Type in parcel number, Click on search, go to and click on Generate Permit Report). Six Month Progress Report on Program Objectives for FY 2006-07 PUBLIC WORKS ENGINEERING 1. Establish a public information element for our Flood Plain Management Program. This goal is currently not being met. This effort will be pursued by our new Flood Plain Manager. Position has yet to be filled; unable to find interested applicants. 2. Provide construction management and inspection capabilities for the Contract Administration Section of the Division. Goal is being met; in the process of filling vacant positions. 3. Improve/update our Flood Insurance Rate Maps. Puna Contracted Airborne 1 and Oceanit to develop Flood Insurance Rate Maps. Waimea Contracted with RM. Towill to develop Flood Insurance Rate Maps for the Puukapu area. S. Kona US Army Corps of Engineers to develop an Interagency Agreement to re -study existing S. Kona Flood Insurance Maps. 4. Continue participation in the State/FHWA Statewide Transportation Improvement Program (STIP). Goal is being met. We received State/FHWA approval to proceed with the construction of the Palani Road Improvements and Hilo Road Improvements. Respond to or process 60% of all time sensitive documents, such as subdivision, change of zone and variance applications, etc. by their stipulated deadline. Goal is being met. 6. Respond to or process 35% of all materials that do not have stipulated deadline such as construction and grading plans, complaints, environmental matters, etc. within four weeks. Goal is being met. 7. Provide same day service for 50% of all permits issued by the Division, including building permits. Goal is being met. Six Month Progress Report on Program Objectives for FY 2006-07 PUBLIC WORKS ENGINEERING 8. Complete County's ADA Curb Cut Implementation plan by June 30, 2007. Bids received to complete plan. However, bids have exceeded budget. Completion of the Implementation Plan will be subject to the timely receipt of additional construction funds. Six Month Progress Report on Program Objectives for FY 2006-07 PUBLIC WORKS AUTOMOTIVE 1. Support the various County departments/agencies islandwide with repair, maintenance and welding services, and by performing at least 90% of these services by staff (versus contract). Received by staff 1,582 work orders, of which 1,526 were completed or 96%. Contracted out 69 work orders or 4% (coincidentally the same as last year). 2. Reduce the average monthly repair backlog for the Construction section by 5% from previous fiscal year. The construction section did not meet their objective. The backlog for repairs increased by 4 during the period of July 2006 to December 2006. Reduce the average monthly repair backlog for the Automotive section by 5% from previous fiscal year. The automotive section did not meet their objective. The backlog for repairs as compared to FY 2005-2006 decreased by 1 during the period July 2006 to December 2006, which decreased the average monthly repair backlog to 17. Six Month Progress Report on Program Objectives for FY 2006-07 PUBLIC WORKS FLOOD CONTROL 1. Continue to conduct semi-annual inspections of flood control system. This goal is currently being met. For July to December 2006, the U.S. Army Corps of Engineers inspected various flood control systems, including those in the districts of South Hilo, North/South Kona and Ka`n. 2. Continue to maintain flood control systems. a. Prevent deterioration of structures by repairing within six months. b. Clear debris such as mud, rocks, branches, etc. from channel within three months. c. Control weed and brush growth by using herbicides and mowing quarterly. This goal is currently being met. For July to December 2006, we continued the maintenance and repair work of various flood control systems, including those in the districts of South Hilo, North Hilo/Hamakua, North/South Kohala, North/South Kona and Ka`a. Six Month Progress Report on Program Objectives for FY 2006-07 PUBLIC WORKS ADMINISTRATION 1. Monitor divisions and regularly review and update policies and procedures to ensure quality services utilizing available resources as measured by favorable financial status reports 90% of the time. This goal was met. Due to favorable submittals of quarterly performance reports during the 3'd & 4th quarter of the Fiscal Year. 92% of the quarterly performance reports submitted were favorable. Communicate Public Works matters with the Mayor and provide information to the community via meetings, use of various media, brochures, press releases, and/or public notices. During the fiscal year, the Director had a total of 579 meetings to discuss Public Works matters and provide information to the community. In addition, 85 public notices/advertisements were published in various newspapers throughout the State. Public Notices had increased due to informational meetings regarding Roads In Limbo. Information regarding construction and consultant contracts are also posted on the County Website. 3. Process reimbursement requests for federal projects on a quarterly basis. This goal was met. All projects with qualified expenditures were submitted quarterly then changed to a monthly basis during the fiscal year. There are 50 federal projects managed and 60 reimbursement requests were completed. 4. Improve the accuracy of purchasing and accounts payable documents, as measured by the number of returned forms. Returned items should not exceed a quarter of a percent (0.25%) of the total requisitions issued. This goal was met. Of a total of 13,102 documents processed in FRESH, 13 documents were returned to the department for corrections. 5. Process paperwork to minimize the time to fill departmental vacancies: ➢ By having the divisions submit their requests to fill within 5 working days after receiving a vacancy notification at least 95% of the time. This goal is no longer applicable. Departmental procedures have changed where the divisions no longer prepare their requests to till (prepared by the Administration office and the process is measured in the next goal). Final Status Report on Program Objectives for FY 2005-06 PUBLIC WORKS ADMINISTRATION ➢ Administration office will then process the division's requests to fill and submit to Civil Service within 5 working days at least 95% of the time. This goal was met, due to efficient planning and preparation prior to a position being vacant. 95% of requests to rill have been forwarded to Civil Service within 5 working days. ➢ Upon receipt of the approved paperwork from Civil Service, the divisions will make the selection to fill their vacant positions within 45 calendar days at least 95% of the time. This goal was not been met. Due to Divisions scheduling and the volume of positions being filled at one time, only 80% has been met with filling in positions within 45 calendar days. 6. Reduce the total department -wide claims due to injury from industrial accidents by 10% through expanded training programs that provide a greater awareness of personal and operational safety. This goal was met. There were 43 industrial accidents compared to 72 from Fiscal Year 04-05, reducing industrial accidents by more than 10%, through training for their 295 employees. 7. Encourage employee participation in any safety related training to have at least one- third of the total departmental employees trained per year. This goal was met. 259 Public Works employees have attended at least one or more safety related training during the fiscal year. In total 28 Classes were offered throughout the Fiscal Year. 8. Process contracts from bid opening to notice of award within 60 calendar days at least 90% of the time. This goal was met. 95% of the bids opened were awarded within 60 calendar days of the bid opening date. Final Status Report on Program Objectives for FY 2005-06 PUBLIC WORKS BUILDING 1. Complete the plan review of 90 % of residential permits within 10 calendar days. We were not able to meet this goal in the beginning. Plan review was averaging between 4-6 weeks in the beginning even with the additional staff of plan reviewer for both the Hilo and Kona office. Due to staff shortage, the plan review time was averaging between 2-4 weeks. Towards the ending of the fiscal year, plan review did improved. We were seeing an average of about 2 weeks. 2. Complete 90 % of requested inspections within 4 working days. Inspectors respond within 48 hours, either to do the inspections or calls to schedule inspections. There have been increases in the permit issuance from the previous year. Inspectors are working overtime to meet inspections requests. Schedule and complete 50 % of routine (non-critical) maintenance and repair requests within 30 calendar days of receipt of request. This goal was met. Maintenance and repair is about 90%, with work being done in less than the 30 days allowed. 4. Proceed with enhancements to the permit status and tracking of the AKANDA System (building, electrical and plumbing permit application) that will be open to the general public through the internet in the future. We continued to have problems with our AKANDA System, however, towards to end of fiscal year we finally made the information to the public. This information can be obtained through the Real Property Tax Site. Final Status Report on Program Objectives for FY 2005-06 PUBLIC WORKS ENGINEERING 1. Revise/amend Chapter 10, Erosion and Sedimentation Control, of the Hawaii County Code by May 8, 2006. Advisory committee work completed. However, the goal was not met due to the Hokulia Settlement that required consultation with the plaintiffs. Draft ordinance to be prepared for County Council submission by November 2006. 2. Establish a public information element for our Flood Plain Management Program. This goal was not met. Program has a low priority due to the addition of unforeseen projects and emphasis on housing projects by administration. 3. Continue participation in the State/FHWA Statewide Transportation Improvement Program (STIP). This goal was met. The County of Hawaii had 5 projects listed on the Federal FY05-06 STIP. We are requesting $6.72 million in FHWA dollars. 4. Respond to or process 75% of all time sensitive documents, such as subdivision, change of zone and variance applications, etc. by their stipulated deadline. This goal was not met. Due to increased volume of private sector activity and a vacancy in the Kona office, we are able to respond/process 65% of materials. Respond to or process 70% of all materials that do not have stipulated deadline such as construction and grading plans, complaints, environmental matters, etc. within two weeks. This goal was not being met. Due to increased volume of private sector activity and a vacancy in the Kona office, we are able to respond/process 32% of materials. 6. Provide same day service for 65% of all permits issued by the Division, including building permits. Met goal. Final Status Report on Program Objectives for FY 2005-06 PUBLIC WORKS ENGINEERING 7. Complete construction of I bridge approved to use Federal Aid funds by June 30, 2006. Emphasis is being directed to traffic mitigation measures, this is no longer a priority for the Division; bridge activities transferred to Special Projects group. 8. Award the construction of 77 intersections as required by the County's ADA Curb Cut Implementation plan by June 30, 2006. Unable to convert project for Federal funding. Construction scheduled for December 2006. Final Status Report on Program Objectives for FY 2005-06 PUBLIC WORKS AUTOMOTIVE 1. Support the various County departments/agencies islandwide with repair, maintenance and welding services, and by performing at least 90% of these services by staff (versus contract). This goal was met. Received by staff 3,275 work orders, of which 3,081 were completed or 94%. Contracted out 194 work orders or 6%. 2. Reduce the average monthly repair backlog for the Construction section by 10%. The Construction section did meet their objective. The backlog for repairs as compared to FY 2004-2005 decreased by 8 during the period July 2005 to June 2006, which decreased the average monthly backlog to 26 for construction, 20 for solid waste, and 4 for welding. 3. Reduce the average monthly repair backlog for the automotive section by 10%. The Automotive section did meet this objective. The backlog for repairs as compared to FY 2004-2005 decreased by 6 during the period July 2005 to June 2006, which decreased the average monthly backlog to 18. Final Status Report on Program Objectives for FY 2005-06 PUBLIC WORKS FLOOD CONTROL 1. Continue to conduct semi-annual inspections of flood control system. This goal was met. U.S. Army Corps of Engineers conducted their inspections in November and USDA Natural Resources Conservation Service conducted their inspections in April. Needed to complete additional maintenance work, as noted in the inspections. Continue to maintain flood control systems. a. Prevent deterioration of structures by repairing within six months. b. Clear debris such as mud, rocks, branches, etc. from channel within three months. c. Control weed and brush growth by using herbicides and mowing quarterly. This goal was met. Continued the maintenance and repair work of various flood control systems, including those in the districts of South Hilo, North Hilo/Hamakua, North/South Kohala, North/South Kona, Kali! and Puna. Final Status Report on Program Objectives for FY 2005-06 21 RESEARCH RCH D E -1VII El -'� L - - � 0 P M E NJ T RESEARCH & DEVELOPMENT AGRICULTURE Protect Big Island's important agricultural lands. Action Plan — a) Encourage the passage of an ordinance that will prevent the conversion of prime and unique agricultural lands to non- agricultural uses. 100% of this objective has been met. The General Plan Interim amendments ordinance No. 06-153 passed on November 29, 2006 and took effect on December 7, 2006. This plan contained the Land Use Pattern Allocation Guide (LUPAG) map that identified and established the boundaries of the important agricultural lands. The plan contained goals and policies that protects important (which include prime lands) and unique agricultural lands. b) Work with Planning Department to rezone marginal agricultural lands to "open" to "rural" zoning to reduce pressure for rezoning prime and unique agricultural lands. 100% of this objective has been met. Provided input to the Planning Department regarding important agriculture and open lands, which were incorporated into the General Plan Interim amendments ordinance No. 06-153. Expand the market for Big Island products. Action Plan — a) Partner with State and private sector in promoting agricultural products at the local, national and international levels by leveraging County funds at a ratio of at least 1:5. 68% of this objective has been met. Awarded six (6) marketing and promotional programs. Total amount of grant provided was $33,265 that was used to leverage $82,000 of private funds and $30,500 of State, a ratio of $1:3.4. The following are the marketing and promotional programs: 2005\6 Big Island Farm Fair "New Waves of NELHA" Nursery products Promo Hawaii Tropical Fruits Promo Papaya Promo Orchid Show and Sale Six Month Progress Report on Program Objectives for FY 2006-07 RESEARCH & DEVELOPMENT AGRICULTURE b) Participate in trade shows/trade missions. 0% of this objective has been met. Participation in a trade show during the second half of fiscal 2006-2007 is being reviewed. c) Coordinate with Planning Department to develop policies for agricultural tourism. 20% of this objective has been met. Provided input in the drafting of Bill No. 148 relating to agricultural tourism. The bill was transmitted to the Council by the Planning Department. The Committee on Planning had one hearing after which no further action was taken. d) Encourage the State Legislature to provide incentives to businesses that buy local products. 10% of this objective has been met. Initiated preliminary informal discussion with two of the Big Island State Representatives regarding incentives to businesses that buy local products. Activity will continue during 2007 Legislature. • Advocate private -public partnerships for agricultural research and infrastructure. Action Plan — a) Leverage County funds at a ratio of at least 1:5 for agriculture research and for agricultural extension programs. 62% of this objective has been met. Awarded two (2) research programs. Total amount of grant provided was $12,000 that was used to leverage $12,000 of private funds and $25,000 of State, a ratio of $1:3.1. The following are the research programs: Rooting improvement of field -grown papaya cutting Development of software for interactive cost of production for anthuriums Six Month Progress Report on Program Objectives for FY 2006-07 RESEARCH & DEVELOPMENT AGRICULTURE 46% of this objective has been met. Awarded five (5) agricultural extension programs. Total amount of grant provided was $29,000 that was used to leverage $45,000 of private funds and $20,500 of State, a ratio of $1:2.3. The following are the agricultural extension programs: Floral & Nursery Industries Strategic Plan Implementation Bio -Intensive Farming Workshop Bamboo Hawaii '06 Conference 16`h Annual Tropical Fruit Conference MIDPAC Conference b) Develop Phase lI of the Ka'u Agricultural Water Project. 0% of this objective has been met. Proposals for Phase II of the Ka`u Agricultural Water Project is on hold due to change in land ownership. c) Explore dedication of County lands for agriculture research facility development. 5% of this objective has been met. Initiated preliminary informal discussion with some of the council members. Six Month Progress Report on Program Objectives for FY 2006-07 RESEARCH & DEVELOPMENT TOURISM 1. To support major market initiatives and other programs to promote the Island of Hawaii as a preferred visitor destination by June 2007. 50% of this objective has been met. A contract was executed with the Hawai'i Island Visitors Bureau to support their foundational programs including: advertising (updating and promoting an island -wide events calendar); public relations; and travel trade FAM tours and trade shows. New major market initiatives included outreach to the Convention and Meetings Industry (CMI), kama'aina and neighbor island marketing, and expanded agri-tourism promotions (website, farmers' markets and farm tours). 2. Support and enhance the delivery of at least twenty-seven (27) community-based product and programs of interest the visitor sector by June 2007. 50% of this objective has been met. Thirty-seven (37) festivals, events and marketing projects in the niche markets of agri tourism, cultural tourism, eco tourism, edu tourism, health and wellness tourism and technology tourism have been awarded County Product Enrichment Program (CPEP) grants through a partnership with Hawai'i Tourism Authority. As a contract component all of the awardees will be required to attend at least one HTA sponsored workshop during the year, focusing on capacity building in marketing, public relations, sponsorships, budget creation and grant writing. A sampling of those projects include: A Taste of the Hawaiian Range, Aloha Hawaiian Night, Astro Day, the Hawaiian Music Festival, Hilo Chinese New Year, May Day Lei Day, Hamakua Music Festival, Honokaa's Western Weekend, Imiloa Astronomy Center's Development of a Multi -Lingual Audio Tour, Kona Earth Festival, Kona Mauka Food and Fun Festival, Ka'u Ho'olaule'a, Pu'uhonua O Honaunau's Cultural Festival, George Na'ope Kane Hula Festival, Waimea Cherry Blossom Festival, Queen Lili'uokalani Festival, Big Island Film Festival, Kohala Center's Cultural Programming at Kahalu'u Bay, and Waimea Outdoor Circle's Development of a Self -Guided Walking Tour and Docent Training Program. Additionally, twelve (12) projects have been awarded grants with county funds to create additional tourism product including: Aloha Week, Big Island Farm Bureau's Ag Ventures Program, Big Island International Marathon, Hawaiian International Billfish Tournament, Pulama Ia Kona Health and Wellness Conference and the Kona Coffee Cultural Festival. Six Month Progress Report on Program Objectives for FY 2006-07 RESEARCH & DEVELOPMENT TOURISM 3. Support the development of programs that create awareness and education of the rich cultural resources of the Island of Hawaii by June 2007. 50% of this objective has been met. Through CPEP and other programs (identified in #2), a number of culturally sensitive visitor programs have been created. Additionally a solicitation for proposals for a greetings program at the Kona and Hilo airports will be launched in January. The Tourism Program is also working in conjunction with the Hawaii Community Resource Center (HCRC) to completely revamp Research and Development's website to provide a more user-friendly platform for the community. 4. Identify and develop policies, projects and partnerships that support an appropriate visitor carrying capacity to sustain our natural resources, public facilities and resident's lifestyles by June 2007. 50% of this objective has been met. The nearly completed Hawai'i Island Tourism Strategic Plan (TSP) has identified as one of its main objectives the need to fulfill this goal. Specific action steps have been identified, champions for action and benchmarks. 5. Develop a comprehensive emergency preparedness plan for the visitor sector to include natural disasters, terrorism and disease outbreaks by December 2006. 15% of this objective has been met. Discussions have been initiated with County Civil Defense, hotel and visitor industry associations, and community stakeholders, and HTA has been identified as a potential funding partner. 6. Continue to seek new partnerships and determine new funding sources that will facilitate in planning and implementation of new and enhanced programs and facilities by June 2007. 50% of this objective has been met. Supplemental funding support from HTA is being utilized to launch the county TSP; for the airport greetings program in Hilo and Kona; and for other projects in development, including an emergency preparedness plan for the visitor sector. Six Month Progress Report on Program Objectives for FY 2006-07 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT 1. Administer the Enterprise Zone (EZ) Program and coordinate with the Department of Business, Economic Development and Tourism (DBEDT) for the dissemination of EZ information and to promote the enterprise zones via meetings and literature. Increase number of tenants by ten (10) percent or five businesses by June 2007. 17% of this objective has been met. As of June 30, 2006, a total of fifty-one (51) Hawaii Island businesses participated in the Enterprise Zone Program. Three (3) businesses completed their seven years of participation and one (1) new tenant enrolled in the program by December 31, 2006 or 17% of the projected five (5) new businesses for the year. 2. Provide funding to five (5) organizations for economic development projects, funding will be matched dollar for dollar by funding from other sources. 100% of this objective has been met. Funding provided to the following organizations: Hawaii Guava Growers Cooperative to Improve the Marketability of Hawaii Grown Guava Hawaii Tea Society for the Expansion and Promotion of the Tea Industry for the Big Island Ka'u Coffee Growers Cooperative to Continue the implementation of the Ka'u Coffee Marketing Development Program Christmas Wish Program for the Annual Keaau Christmas Parade. Hula Halau O Ku Lima Nani E, Inc. for the promotion and marketing of the Iolani Luahine Hula Festival and Scholarship Competition. Na`alehu Theater for the promotion and marketing of the Mark Twain Festival, which will include live theater and Keoki Kahumoku's slack -key guitar and ukulele workshops and concerts. 3. Partner with other organizations in workforce development projects by June 2007. 75% of this objective has been met. Provided Hawaii Island Economic Development Board with partial funding to develop an Internet homepage that networks community businesses and organizations willing to provide internships to students. Provided AstroDay Institute partial funding to develop a Hilo Youth Robotics program for the development of a technologically literate workforce that will meet the needs of technologically based industries and corporations. Six Month Progress Report on Program Objectives for FY 2006-07 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT 4. Provide technical assistance in the preparation of three (3) grant applications by county departments or community organizations by June 2007. 100% of this objective has been met. Assisted Pahoa Weed and Seed with a 2006 Weed and Seed grant application to the U.S. Department of Justice for $175,000. Assisted Pahoa Weed and See with a 2007 Weed and Seed grant application to the U.S. Department of Justice for $200,000. Assisted Hawaii County Fire Department with a $96,482 grant application for a fire safety trailer to the Assistance to Firefighters Grant Program from FEMA. Provide support in the development of the Foreign Trade Zone Program by June 2007. 50% of this objective has been met. Continued to market and develop the Hilo Foreign -Trade Zone Program and assist in identifying a tenant for the 2,000 square foot space that was established to attract a company who could benefit from the Foreign -Trade Zone Program. Two (2) businesses were interested in the Hilo facility. 6. Provide assistance and/or funding for projects in support of the Hawaiian Heritage Corridor Program. 75% of this objective has been met. Provided Hawaii Island Economic Development Board with partial funding, which enabled the Ka'u community to develop and print a Ka'u Heritage Corridor Brochure. Participated in the planning and development of the Holualoa Heritage Corridor, which has signage along the corridor and significant historic buildings plus a driving guide. Provided partial funding to Na'alehu Main Street for further development of Naohulehua Historical Gardens in Ka'u. The project will create display boards and signage to tell the story of the church remnants that was built by the Sacred Heart Fathers, Catholic Missionaries from France and Belgium in 1864, the earthquake of 1868 and the garden that features many native endangered Hawaiian plants for residents and visitors to enjoy. Six Month Progress Report on Program Objectives for FY 2006-07 RESEARCH & DEVELOPMENT ENERGY 1. Represent the interests of Hawaii County in HELCO's Integrated Resource Planning process, in PUC dockets and at the Hawaii State legislature. 50% of this objective has been met. All working group meetings were attended to date. Participated in a presentation by HELCO to the Mayor outlining the progress of the HELCO IRP. 2. Maintain County energy emergency preparedness plans consistent with those of the State of Hawaii. 50% of this objective has been met. The Energy Coordinator worked with DBEDT to update the State of Hawaii Energy Emergency Preparedness Plan. This step was necessary to update the County of Hawaii's Plan. 3. Update the energy section of the Hawai'i County Building Code. 0% of this objective has been met. The Energy Coordinator through the Kona Community Development Plan — Energy Working Group has submitted to the Planning Department a recommendation to update the energy section of the Hawaii Building Code. No action has been taken to date. 4. Monitor energy savings and maintenance contracts resulting from retrofits carried out by performance contracts at the Hawaii County Building, Hilo Public Safety Building and Kona Police Station. 50% of this objective has been met. The maintenance contract for the Hawaii County Building has been terminated due to the impending remodel. The energy performance contract for the County Building is in its last year. The County Building contract performed as designed with the cumulative energy savings (approximately $713,000) paying for the 10 years of lease payments (totaling $620,714). The performance contract for the Hilo Public Safety Building and Kona Police Station is in the sixth year of a ten- year agreement. The cumulative savings to date are approximately $1,015,000 well on the way to covering the total 10 -year lease payments of $1,219,032. Six Month Progress Report on Program Objectives for FY 2006-07 RESEARCH & DEVELOPMENT ENERGY 5. Coordinate with Public Works Department to have the West Hawaii Civic Center meet LEED certification for sustainable building design. 50% of this objective has been met. The Energy Coordinator completed the RFP review for solar photovoltaic installation on the new WHCC. 6. Participate in the Rebuild America (RBA) program to obtain technical assistance and grants from the U. S. Department of Energy and to provide assistance to other organizations and communities interested in energy efficiency. 50% of this objective has been met. All Rebuild meetings were attended to date. 7. Manage $95,600 grant from the U. S. Department of Energy to establish the feasibility of establishing viable business enterprises based on the direct use of geothermal heat. 50% of this objective has been met. The draft Geothermal Direct Use report has been completed and reviewed by the Working Group. The report was presented to the public and comments taken. Six Month Progress Report on Program Objectives for FY 2006-07 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Information Resources Program 1. Collect statistical information for the County ofHawai `i Data Book by June 2007. 25% of this objective has been met. Data tables not updated due to packing library materials for move to Puainako Town Center and other special project duties. County of Hawaii Data Book The Data Book contains a collection of statistics on social and economic conditions of Hawaii County. Selected data for component counties and the state is also included. It covers a wide variety of topical areas, including: Agriculture, Business, Communications, Education, Employment, Energy, Geography, Law Enforcement, Population, Transportation, Vital Statistics & Health, and much more. Businesses, academic institutions, government agencies, libraries, and the general public finds this Data Book to be a rich compendium for statistical reference as well as a guide to other valuable statistical publications and resources. The County of Hawaii Data Book is published in hard copy on a biennial basis and updated in electronic format annually. 2. Compile monthly economic data (showing previous year comparisons) and distribute to interested parties as the County ofHawai `i Statistics; provide accessibility via County of Hawai`i's web site. 50% of this objective has been met. County of Hawaii Statistics The County of Hawaii Statistics provides a look at some of the county's leading economic indicators used to determine business cycles and forecasting. The data collected and reported on a monthly basis include: building permits, visitor arrivals, hotel occupancy, labor force, gasoline consumption and tax collections. Utilizing this data allows users to enhance planning efforts and make intelligent financial decisions by analyzing and evaluating past and present data, in order to predict tomorrow's economic trends and outcomes. Six Month Progress Report on Program Objectives for FY 2006-07 10 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER 3. Fulfill research and informational needs of the County through the acquisition and maintenance of relevant research materials. 50% of this objective has been met. Collection Development Collection development of the Information Resources Program (IRP) involves the process of planning and building a useful and balanced collection of library materials over a period of time. It is based on an ongoing assessment of the information needs of the library's clientele, analysis of usage statistics, and is usually constrained by budgetary limitations. The IRP provides a full range of information services in support of the promotion and economic development of Hawai'i's Big Island. 4. Maintain an index of articles of interest to, and in support of departmental programs, and generate an annual subject index of articles affecting Hawaii County by June 2007. 50% of this objective has been met NewsFile Index This in-house newspaper index provides efficient access to the selective indexing of four local newspapers: Hawaii Tribune Herald, Honolulu Advertiser, West Hawaii Today and Pacific Business News. The NewsFile indexes articles of interest to, and in support of, departmental activities and of the county in general and is updated on a daily basis. Maintain the Library Information System (LIS) database by classifying and cataloging library materials. Work with Department of Data Systems to convert LIS system from Wang to ACCESS by June 2007. 25% of this objective has been met. Classifying and cataloging of library materials backlogged due to time and shelving constraints Catalo2ina The Information Resources Program (IRP) is responsible for classifying and cataloging resource materials and for adding and deleting entries in the Library Information System (LIS) database. The LIS is an online library catalog that centralizes the holdings of thirteen (13) county departmental collections. Six Month Progress Report on Program Objectives for FY 2006-07 11 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER 6. Provide research assistance to fulfill the data requirements of grant proposals. 50% of this objective has been met. Grant Proposal Statistics The Information Resources Program (IRP) assists grant writers in the community by providing the statistics needed to support grant proposal applications. Much of the time census data is used to support the existence of the problem or issue proposed in the needs assessment statement. The IRP provides census and other information that is directly related to the problem addressed by the proposal. Respond to requests for statistical, reference and program information daily and on demand. 50% of this objective has been met. Requests For Information The Information Resources Program (IRP) strives to meet the information needs of the department, other county departments, state agencies and the general public by providing expert assistance, access to information sources in a various formats, and retrieval and use of information. Assistance is provided when and where it is needed, whether in-person, by telephone, or electronically via email. 8. Review and update the County of Hawai `i Facts & Figures, published by the Department of Business, Economic Development and Tourism by June 2007; provide accessibility via County of Hawai`i's web site. 25% of this objective has been met. Project placed on hold at DBEDT due to status -quo budget. County of Hawaii Facts & Figures This brochure provides an overview of local physical, social, cultural and economic conditions of Hawai is Big Island. It covers topics such as: population, tourism, agriculture, health, education, science and technology, government, and others. Six Month Progress Report on Program Objectives for FY 2006-07 12 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Capacity Building Program 1. Increase facilitation capabilities among community organizations in all Hawaii Island districts by 20% (training representatives from 80 organizations) between July 1, 2006 and June 30, 2007. 50% of this objective has been met. The Community Development Plan process was the conduit through which new facilitators were recruited and trained. • Basic Facilitation Training: Three sessions of the Basic Facilitation Training workshop were hosted in Puna with a total of 31 participants • CDP Facilitation Training: Ten facilitators participating in a Puna CDP community event attended this training. A total of 30 facilitators were trained in North Kohala and South Kohala. • Follow-up Facilitation Training: Fifteen Puna CDP facilitators attended this follow-up session that expanded on the facilitation knowledge of the participants and gave them the opportunity to discuss real scenarios. • A Basic Facilitation Training Workshop for High School Students: Five high school students from Pahala were trained in basic facilitation skills. 2. Increase facilitation capabilities among county departments by 20% (training 20 county government staff) between July 1, 2006 and June 30, 2007. 0% of this objective has been met. Facilitation Training for County of Hawaii departments was deferred to the 2nd half of FY 2006-2007. 3. Increase structured networking of nonprofit and community organizations by 20% (increase of membership in the Hawai'i Association of Nonprofit Organizations of 60 organizations) between July 1, 2006 and June 30, 2007. 0% of this objective has been met. Through the Community Development Plan process, HCRC increased its networking among Hawaii Island nonprofit organizations through convening and communicating. Structured networking in partnership with HANO was deferred to the 2nd half of the fiscal year 2006-2007. Six Month Progress Report on Program Objectives for FY 2006-07 13 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER 4. Increase County of Hawaii grant income by 20% (or $11,027,050 based on FY 05-06 county grant income of $55,135,251) between July 1, 2006 and June 30, 2007. 2% of this objective has been met. (4% if pending proposals are awarded) In the first 6 months of the fiscal year, five grant proposals were prepared and submitted by HCRC's Grant Specialist/Grants Coordinator. The total amount awarded to date is $262,000 with 2 proposals amounting to $250,000 pending. 5. Increase the capacity of Hawaii Island community organizations in all districts to identify and apply for grant funding by 50% (based on 400 nonprofit organizations on Hawai'i Island, approximately 80 organizations currently have the capacity to identify and apply for grant funding. A 50% increase of this capacity would mean training 40 organizations more in grantsmanship) between July 1, 2006 and June 30, 2007. 100% of this objective has been met Two major seminars were hosted including the 5 -day Intensive Grantsmanship Training Program with 29 participants, and the Strategic Fundraising Workshop with 25 participants. In addition to this, Healing Our Island Facilitators continued to work with grassroots organizations assisting them with their grant proposals to the Healing Our Island Community Grant Fund and thus building their grant seeking capacity. Thirty-four grassroots organizations were offered technical assistance in their grantwriting efforts. 6. Increase understanding of facilitative leadership in county departments and community organizations in all districts by 50% (by training one member of each of the 21 departments) between July 12006 and July 30, 2007. 15% of this objective has been met. No seminars have been conducted for County departments on facilitative leadership thus far. One representative of a county agency is a member of the Design Team. In December 2006, HCRC's Training Collaborative was re- activated. The purpose of the Training Collaborative, consisting of the Design Team and the Advisory Group, is to develop islandwide programs for Leadership Development and Capacity Building Training. HCRC's involvement with its community liaisons in Puna, North Kohala and South Kohala, as well as its facilitator corps in these districts has increased the understanding of facilitative leadership through modeling. Six Month Progress Report on Program Objectives for FY 2006-07 14 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER 7. Increase the leadership capacity of 5 organizational leaders per district (for a total of 45 leaders) between July 1, 2006 and June 30, 2007. 30% of this objective has been met. An increase in leadership capacity is being achieved through HCRC's involvement in the CDP process, Healing Our Island, and HCRC's Design Team. Sixteen leaders representing 7 districts of the island are a part of the Design Team. During the design phase, the leadership capacity of these leaders is being increased, and they are being trained in facilitative leadership while developing a program for the island. In addition to this, HCRC's involvement with its community liaisons in Puna, North Kohala and South Kohala, as well as its facilitator corps in these districts has increased leadership capacity. Direct impact will be made through the leadership development program. 8. Increase HCRC presence islandwide by establishing HCRC sites in 50% of all judicial districts (in at least 4 additional districts) between July 1, 2006 and June 30,2007. 25% of this objective has been met. Through the Community Development Plan process, HCRC has begun to develop a structure for an ongoing presence in the districts of North Kohala, South Kohala, Puna, South Kona and North Kona. Through the opening of the Kona office of the Department of Research and Development, and the hiring of a Resource Center Specialist in the Kona office, HCRC established its Kona site in the first half of the fiscal year 2006-2007. The development of additional sites was deferred to the 2"d half of 2006-2007. 9. Increase HCRC volunteer pool by 50% (by adding an additional 15 volunteers for a total of 45) between July 1, 2006 and June 30, 2007. 100% of this objective has been met. HCRC's volunteer pool was greatly increased with community facilitators and logistics teams serving the CDP process. HCRC's current list of volunteer facilitators, logistics team volunteers, and office volunteers identifies 175 volunteers. Six Month Progress Report on Program Objectives for FY 2006-07 15 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER 10. Increase staffing to appropriate levels (by securing contracts to provide leadership in each core service area and each islandwide initiative) between July 1, 2006 and June 30, 2007. 80% of this objective has been met. • In the first 6 months of the fiscal year the following County positions were created and filled; and contractors came on board with HCRC: • Grant Coordinator position was created and filled • Grants Specialist position was moved to the Kona HCRC office (currently it is vacant) • Resource Specialist position for the Kona HCRC office was created and filled. This Specialist oversees the Healing Our Island initiative. • Leadership Development: HCRC's contract with the Hawaii Alliance for Community Based Economic Development (HACBED) was amended and provided for the development of HCRC's core service of Leadership Development. • Training: Through the same amendment with HACBED, HCRC's core service of Training is being developed. • Project Kumiai: Initial discussions were conducted with a consultant to develop the program for HCRC's islandwide initiative, " Project Kumiai". • Assets Building for Hawaii Island Families: An intern was recruited to conduct the initial research for the development of HCRC's islandwide initiative, "Assets Building for Hawaii Island Families." Six Month Progress Report on Program Objectives for FY 2006-07 16 RESEARCH & DEVELOPMENT FILM 1. Market, promote, and advertise the Big Island in collaboration with the Film Offices of the Hawaiian Islands and participate in trade shows, festivals and conferences pertaining to the film industry. 70% of this objective has been met. • The Big Island Film Office partnered with the Big Island Visitors Bureau and the Hawaii International Film Association (HIFA) on a marketing trip to Tokyo and Yokohama, Japan. • The Film Offices of the Hawaiian Islands (FOHI) were a sponsor of the Association of Independent Commercial Producers (AICP) Annual Convention. Publicity materials from Hawaii were circulated. • The Film Offices of the Hawaiian Islands (FOHI) developed and placed advertising in the trade publications, Hollywood Reporter, Production Update, Variety, Shoot, and the program guide for the Hawaii International Film Festival. • The Big Island Film Office placed an island specific ad in Location Update magazine and began development of the 2007 advertising campaign. • Participated in and assisted in the coordination of the Hawaii International Film Festival (HIFF) screenings, filmmaker interviews and special events in Kona and Hilo. • Participated in a roundtable for the Big Island Spirit Festival in Kona. • Attended the Association of Film Commissioners International (AFCI) 2006 Cineposium. • Participated in a debriefing session, with all entities involved, of the 2006 Big Island Film Festival. • The Big Island Film Office placed an island specific ad in Location Update magazine and began development of the 2007 advertising campaign. • Participated in and assisted in the coordination of the Hawaii International Film Festival (HIFF) screenings, filmmaker interviews and special events in Kona and Hilo. • Participated in a roundtable for the Big Island Spirit Festival in Kona. • Attended the Association of Film Commissioners International (AFCI) 2006 Cineposium. • Participated in a debriefing session, with all entities involved, of the 2006 Big Island Film Festival. Six Month Progress Report on Program Objectives for FY 2006-07 17 RESEARCH & DEVELOPMENT FILM Provide support services to over 100 production companies, before, during and after on -Island production. Host and/or assist in coordination of familiarization and scouting tours for potential feature and television productions. 50% of this objective has been met. • Provided support to over 75 production companies and assisted over 53 projects in completing successful productions on -island. • Provided support and assisted in scouting for Disney feature, Pirates 3. • Met with Producer/Director Serge Marcil to discuss plans for a 13 part children's series, Kai Ea. • Met with the Producers and Writer of a potential independent feature for the Big Island called Honeymoon Holiday. 3. Work with educational entities, private sector, and industry organizations to help grow the infrastructure of the Big Island Film Industry. 50% of this objective has been met. • The Big Island Film Office, Na Leo `O Hawaii Community TV and community members met to plan the 2"d island -wide youth video contest with the theme, An Alternative to Drugs. The purpose is to give youth a voice in the fight against drugs and to give youth a skill they can potentially use in their future. The contest will culminate with winning videos being shown at the Big Island Film Festival and on air at Na Leo `O Hawaii Community TV. • Met with Michael Hoffstein, teacher and director of photography who is interested in doing a film and video summer workshop, Boot Camp, for potential filmmakers. 4. Support the growth of the film industry by informing and educating the community by participating on industry boards, film industry organizations, providing interviews and information to numerous media, and attending community functions. 50% of this objective has been met. • Participated, as a board member, in 4 Hawaii Film and Entertainment Board (HFEB) meetings. • Participated in 4 meetings and numerous conference calls with the Film Offices of the Hawaiian Islands (FOHI). • Provided information and interviews to the quarterly Hawaii Film & Video magazine, the Honolulu Advertiser and Production Update magazine. • Provided an interview to talk radio, The John Noland Show, to discuss the Big Island Film Industry. Six Month Progress Report on Program Objectives for FY 2006-07 18 RESEARCH & DEVELOPMENT FILM 5. Continue upgrading the Film Office website. 75% of this objective has been met. • Several hundred new photos were uploaded to the Film Office website. • The Big Island Production Directory was edited and printed from the website database. • Fine-tuning and maintenance of the website continued. Six Month Progress Report on Program Objectives for FY 2006-07 19 RESEARCH & DEVELOPMENT AGRICULTURE 1. Protect Big Island's important agricultural lands: a) Lobby the Council to pass an ordinance that will prevent the conversion of prime and unique agricultural lands to non-agricultural uses. The General Plan Interim amendments containing the Planning Director's proposed changes to the Land Use Pattern Allocation Guide (LUPAG) map passed first hearing in August 2006. Second hearing is scheduled in mid November 2006. The proposed changes in the LUPAG map included changes in the boundaries of important agricultural lands. b) Work with Planning Department to rezone marginal agricultural lands to "open" to "rural" zoning to reduce pressure for rezoning prime and unique agricultural lands. Provided input to the Planning Department regarding important agriculture and open lands, which were incorporated into the General Plan Interim amendments. 2. Expand the market for Big Island products; a) Partner with State and private sector in promoting agricultural products at the local, national and international levels by leveraging County funds at a ratio of at least 1:5. Awarded eight (8) marketing and promotional programs. Total amount of grants provided was $58,675 that was subsequently leveraged with $131,450 of private funds and $61,000 of State & Federal funds, a ratio of 1:4.3. The following are the marketing and promotional programs: 2005 Big Island Farm Fair 2006 Hawaii State Farm Fair 2005 Hawaii Ag Ventures "New Waves of NELHA" MIDPAC Horticultural Expo Hawaii Tropical Fruits Promo Orchid Show and Sale Consumer & Buyer Promo of Hawaii Papaya Final Status Report on Program Objectives for FY 2005-06 RESEARCH & DEVELOPMENT AGRICULTURE b) Participate in trade shows/trade missions. Participated in planning and execution of exhibit/booth at World Aquaculture Society Trade Show in February 2006 c) Coordinate with Planning Department to develop policies for agricultural tourism. An agricultural tourism bill was introduced and had undergone council hearing. The next council hearing has yet to be scheduled. d) Lobby for State legislation that provides incentives to businesses that buy local products. Initiated preliminary discussions with local state legislators. Activity will continue during 2007 Legislature. 3. Advocate private -public partnership for agricultural research and infrastructure. a) Leverage County funds at a ratio of at least 1:5 for agriculture research and for agricultural extension programs. Awarded six (6) research projects. Total amount grants provided was $30,500 that was subsequently leveraged with $29,500 of private funds and $140,150 of State and Federal funds, a ratio of 1:6.6. The following are the research projects: Tea Processing Technology in Hawaii Cloned Papayas Propagation Demo Ovitrap System for Mosquito Control Penaeid Shrimp Production in Low Salinity Intergenerational Succession in Kamuela Agriculture Big Island Banana Identification Final Status Report on Program Objectives for FY 2005-06 RESEARCH & DEVELOPMENT AGRICULTURE Awarded eight (8) agricultural extension programs. Total amount grants provided was $37,570 that was subsequently leveraged with $62,000 of private funds and $68,679 of State funds, a ratio of 1:4.5 The following are the agricultural extension programs: HOGA Conference 15th Annual Int'I. Tropical Fruit Conference 46th Hawaii Macadamia Nut Conference Soil Management Workshop Benches Certification Quarantine Protocol Video Agroforestry Workshop Business Management & Marketing Workshop & Monitoring b) Develop Phase II of the Ka'u Agricultural Water Project. Proposals for Phase II of the Ka`d Agricultural Water Project is on hold due to change in land ownerships. c) Dedicate some County lands for agriculture research. Initiated preliminary discussion with some of the council members. Final Status Report on Program Objectives for FY 2005-06 RESEARCH & DEVELOPMENT TOURISM 1. Partner with visitor industry organizations selected to implement generic marketing and advertising campaigns directly related to promoting Hawai`i's Big Island as an attractive destination to visit by June 2006. Contracts were executed and completed with two (2) organizations providing generic visitor marketing and advertising campaigns for Hawaii Island. An additional contract was executed and completed, which provided on -island advertising of events and programs of interest to visitors and residents. 100% of the objective was met. 2. Provide funding and/or support to at least ten festivals and four sporting events that attract visitors to Hawai`i's Big Island. A total of twenty-two (22) festivals and two (2) sporting events received supplemental funding. County funds supported the following festivals: A Taste of the Hawaiian Range, Aloha Hawaiian Night, Aloha Week Festival (Council funded), Big Island Festival, Kona Coffee Cultural Festival, Kona Earth Festival (Council funded) Filipino Centennial Activities (Council funded) and the Mark Twain Festival. Festivals funded with resources provided by the Hawai i Tourism Authority's (HTA) County Product Enrichment Program included: A Taste of the Hawaiian Range, Astro Day, Big Island International Film Festival, Big Island Hawaiian Music Festival, Chinese New Year Festival, He Halia O Liliuokalani Festival, lolani Luahine Hula Festival, Mark Twain Festival, May Day/Lei Day Festival National Park Service Cultural Festivals (2 events), Puna Performing Arts Festival, Tsunami Story Festival, Waimea Cherry Blossom Festival, Western Weekend. Sporting events funded with County funds included: Big Island International Billfish Tournament and Big Island International Marathon. There were no additional requests for support from sport -related activities. 100% of the objective was met. 3. Provide seed grants to at least six community groups to develop tourism products and/or programs that enhance the island's culture and visitor experience. A total of ten (10) programs received supplemental funding. County funds supported the following groups and programs: Kona Pacific Farmers Cooperative's Interpretive and Customer Service Workshops and Kamehameha Schools Alumni Association's lighting improvements for the Kamehameha Statute in Hilo. Programs funded through HTA's County Product Enrichment Final Status Report on Program Objectives for FY 2005-06 RESEARCH & DEVELOPMENT TOURISM Program included: The Big Island Filipino Community Association's Filipino Immigration Centennial Celebration, the Kona Historical Society's Heritage Ranch Interpretive Play, the Lyman Museum's Grandfather's House Korean Exhibit, the Pacific Tsunami Museum's East Hawaii Tsunami Corridor, the Kona Pacific Farmers Cooperative's Agricultural Exhibits, the Big Island Farm Bureau's Hawaii AgVentures Ag Tourism Project, and The Kohala Center's Hawaii's Cultural and Natural Landscape Program. 100% of the objective was met 4. Increase the inventory of tourism resources to facilitate in the planning and development of tourism programs for Hawai`i's Big Island by June 2006. HTA increased its allotment to the County by $100,000 for a total of $500,000 for calendar year 2006. These funds allowed for expanded development of events, festivals, product and marketing efforts. Additionally, HTA provided funding for the development of the Hawai'i County Tourism Strategic Plan, which is set for completion in late 2006. 100% of the objective was met. Final Status Report on Program Objectives for FY 2005-06 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Administer the Enterprise Zone (EZ) Program and coordinate with the Department of Business, Economic Development and Tourism (DBEDT) for the dissemination of EZ information and to promote the enterprise zones via meetings and literature. Increase number of tenants by five (5) businesses. As of June 30, 2005, a total of 54 Hawaii Island Businesses participated in the Enterprise Zone Program. Four (4) businesses completed their seven years of participation and seven (7) businesses enrolled in the program by June 30, 2006 or 140% of the projected 5 new businesses for the year. There were a total of 57 businesses participating in the EZ program at the end of the fiscal year. Two (2) informational meetings were held during the past year and 123 informational packets were distributed. Ten (10) businesses met EZ hiring requirements during the past year, resulting in the establishment of 45 new jobs with an averaged estimated $1,347 in State tax savings per job for the businesses. Objective was met. 2. Coordinate with the Economic Development Administration on EDA projects and administer the Comprehensive Economic Development Strategy (CEDS) according to Economic Development Administration guidelines to qualify County of Hawaii projects for Federal funding by June 2006. EDA approved County of Hawaii Muiti-Hazard Mitigation Plan. The Multi -Hazard Mitigation Plan is a required document by FEMA for Hawaii County to qualify for funding by FEMA. EDA approved the State Comprehensive Economic Development Strategy that included the Hawaii County's Comprehensive Economic Development Strategy (CEDS). Objective was met. 3. Provide funding to five (5) organizations for economic development projects, funding will be matched by funding from other sources. Communities are empowered through capacity building to address economic development from a community-based perspective. A total of $122,910 in County grant funding was awarded to nine (9) community organizations that leveraged a total of $222,164 from Federal, State and private funding for a ratio of $1 of County funds to $1.8 from other sources. Final Status Report on Program Objectives for FY 2005-06 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT Funding provided to the following organizations: Hamakua Music Festival, Data Base Development for Membership and Program Management Kona Historical Society, Orientation Brochure Hawaii Island Economic Development Board, Web and Brochure for Humu Mo'olelo-Hula Journal Hula Halau O Kou Nani E., Inc., Website Development for Multiple Hula and Cultural Programs including Iolani Luahine Hula Festival and Scholarship Competition Hawaii Island Economic Development Board, Ka'u Heritage Corridor Brochure Hawaii Filipino Centennial Committee, Big Island Filipino Centennial Celebration Kona-Kohala Chamber of Commerce, Planning for Kailua Village Business Improvement District Na`alehu Main Street, Community Projects Hawaii Tea Society, Expansion & promotion of the Tea Industry In addition, technical assistance was provided in the preparation of grant applications by county departments or community organizations: Assisted Guava Cooperative with a grant application to Community Based Economic Development (CBED) for $10,000 to develop a business plan Assisted Ho'oulu Lahui with a grant application to United States Department of Agriculture (USDA) Community Facilities Program for $25,000 for their computer laboratory Assisted the Mayor's Office with a grant application to Environmental Protection Agency (EPA) for $347,200 for the South Kona Watershed Irrigation Project (Honomalino) Assisted the Kohala Center with a grant application to Community Based Economic Development (CBED) for $20,000 for a business and marketing plan. Fire Department: Safe Community Traffic Safety Program awarded $36,000 for power auto extrication tolls and pneumatic lifting bags Fire Department: Assistance to Firefighters Grant Program from FEMA awarded $507,529 for Vehicle Exhaust Extraction Systems to be installed at all County of Hawaii Fire Stations Fire Department: United States Department of Agriculture Rural Community Facilities awarded $19,000 for a Jaws -of -Life for the Ka'u District Final Status Report on Program Objectives for FY 2005-06 RESEARCH & DEVELOPMENT ECONOMIC DEVELOPMENT County of Hawaii: Environmental Protection Agency awarded $1,364,250 for Ka'u Wastewater Treatment Works Are of Hilo: Community Based Economic Development awarded $10,000 for the Laulima Enterprises project to create a new comprehensive training facility in Kea'au for employment and training Hilo Bay Clinic: New medical building and renovations to existing facility to provide dental training and medical service to low-income families and bolster employment opportunities. The State Legislature appropriated one million dollars. Objective was met 4. Partner with other organizations to prepare the workforce for job opportunities and to assist incumbent workers for job retention or advancements through training or retraining by June 2006. County funding in grants awarded to six (6) organizations for work force training and recruiting activities. A total of $43,500 was used to leverage a total of $775,630 from Federal, State and private funding for a ratio of $1 of County funds to $17.83 from other sources. Provided partial funding and established partnership with Hawaii Community College's Rural Development Program to create job opportunities and assist in preparing the workforce for anticipated job openings. Civil Service, Police Officer/Cadet Marketing Project Hawaii Alliance for Community Based Economic Development, Developing and Delivering Workforce and Community Development Training Hawaii Island Economic Development Board, Hawaii Island Marine Robotics Challenge Friends of the Library of Hawaii , Computer Assisted Learning Center (CALC) at Hilo Public Library: Equipped for the Future Hawaii Volcano Circus, Puna Performing Arts Festival Objective was met Final Status Report on Program Objectives for FY 2005-06 RESEARCH & DEVELOPMENT ENERGY 1. Represent the interests of Hawaii County in HELCO's Integrated Resource Planning process, in PUC dockets and at the Hawaii State legislature. Participated in Hawaii Electric Light Company's Integrated Resource Planning process and monitored discussions with energy related agencies and stakeholders regarding possible legislation, including bio- fuels and ethanol, for the 2006 Legislative Session. There were no scheduled PUC dockets for review and comment during the reporting period. 100% of the objective was met. 2. Maintain County energy emergency preparedness plans consistent with those of the State of Hawai' i. Hawaii County Energy Emergency Preparedness Plans were reviewed and additional resource information was gathered related to gasoline and other fuel supplies. All Civil Defense advisories distributed by DBEDT Energy Division were monitored. 100% of the objective was met. 3. Update the energy section of the Hawaii County Building Code. An effort was initiated through the County of Hawaii Community Development Plan process to update the Energy Code. The objective has not been met. 4. Monitor energy savings and maintenance contracts resulting from retrofits carried out by performance contracts at the Hawaii County Building, Hilo Public Safety Building and Kona Police Station. Received and reviewed the Honeywell performance contract reports for the Hawaii County Building, Hilo Public Safety Building and Kona Police Station. The annual and accumulative energy savings for the Hawaii County Building were $109,852 and $713,500, respectively. The accumulative energy savings for the Hilo Public Safety Building and Kona Police Station were $1,020,000. Operation of the HVAC systems has been satisfactory during this period. 100% of the objective was met. Final Status Report on Program Objectives for FY 2005-06 RESEARCH & DEVELOPMENT ENERGY 5. Coordinate with Public Works Department to have the West Hawai'i Civic Center meet LEED certification for sustainable building design. The Department of Public Works hosted two public meetings with contractor, Urban Works of Honolulu to present their conceptual designs for the new West Hawaii Civic Center. Urban Works announced the facility would be a Silver LEED certified building. Upon review of the conceptual design, the Energy Coordinator recommended installation of solar panels on the parking area of the design. 100% of the objective was met. 6. Participate in the Rebuild America (RBA) program to obtain technical assistance and grants from the U. S. Department of Energy and to provide assistance to other organizations and communities interested in energy efficiency. Rebuild America (RBA) lost its federal appropriation and is no longer acting as a federal grant facilitator. RBA (Hawaii branch) has now changed to a collaborative forum discussing local energy efficiency projects. The Energy Coordinator attended one Rebuild America meeting. 25% of the objective was met. 7. Manage two grants (for $9,560 and $95,600) from the U. S. Department of Energy to establish the feasibility of establishing viable business enterprises based on the direct use of geothermal heat. A final report was submitted for the $9,560 grant detailing the successful efforts to establish a Geothermal Working Group and subsequent public meetings, which were held to inform the public about possible geothermal direct use opportunities and secure their input into the types of businesses likely to utilize this resource. Work has been initiated on the second grant for $95,600, which included selection of a contractor and execution of the contract. 100% of the objective was met. Final Status Report on Program Objectives for FY 2005-06 10 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Information Resources Program 1. Collect statistical information for the County ofHawai'i Data Book by June 2006. County of Hawaii Data Book The Data Book contains a collection of statistics on social and economic conditions of Hawaii County. Selected data for component counties and the state is also included. It covers a wide variety of topical areas, including: Agriculture, Business, Communications, Education, Employment, Energy, Geography, Law Enforcement, Population, Transportation, Vital Statistics & Health, and much more. Businesses, academic institutions, government agencies, libraries, and the general public find this Data Book to be a rich compendium for statistical reference as well as a guide to other valuable statistical publications and resources. The County ofHawai'i Data Book is published in hard copy on a biennial basis and updated in electronic format annually. 65% of the objective was met. Data tables not updated due to prioritizing special projects and time constraints. 2. Compile monthly economic data (showing previous year comparisons) and distribute to interested parties as the County ofHawai'i Statistics; provide access to data via County of Hawai`i's web site. County of Hawaii Statistics The County of Hawaii Statistics provides a look at some of the county's leading economic indicators used to determine business cycles and forecasting. The data collected and reported on a monthly basis include: building permits, visitor arrivals, hotel occupancy, labor force, gasoline consumption and tax collections. Utilizing this data allows users to enhance planning efforts and make intelligent financial decisions by analyzing and evaluating past and present data, in order to predict tomorrow's economic trends and outcomes. 100% of the objective was met. Final Status Report on Program Objectives for FY 2005-06 11 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER 3. Fulfill research and informational needs of the County through the acquisition and maintenance of relevant research materials. Collection Development Collection development of the Information Resources Program (IRP) involves the process of planning and building a useful and balanced collection of library materials over a period of time. It is based on an ongoing assessment of the information needs of the library's clientele, analysis of usage statistics, and is usually constrained by budgetary limitations. The IRP provides a full range of information services in support of the promotion and economic development of Hawai'i's Big Island. 100% of the objective was met. 4. Maintain an index of articles of interest to, and in support of departmental programs, and generate an annual subject index of articles affecting Hawaii County by June 2006. NewsFile Index This in-house newspaper index provides efficient access to the selective indexing of four local newspapers: Hawaii Tribune Herald, Honolulu Advertiser, West Hawaii Today and Pacific Business News. The NewsFile indexes articles of interest to, and in support of, departmental activities and of the county in general and is updated on a daily basis. 75% of the objective was met. Data entry of indexing placed on hold due to student -staffing constraints. 5. Maintain the Library Information System (LIS) database by classifying and cataloging library materials. Work with Department of Data Systems to convert LIS system from Wang to ACCESS by June 2006. CataloEing The Information Resources Program (IRP) is responsible for classifying and cataloging resource materials and for adding and deleting entries in the Library Information System (LIS) database. The LIS is an online library catalog that centralizes the holdings of thirteen (13) county departmental collections. 50% of the objective was met. Classifying and cataloging of library materials backlogged due to time and shelving constraints. Final Status Report on Program Objectives for FY 2005-06 12 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER 6. Provide research assistance to fulfill the data requirements of grant proposals. Grant Proposal Statistics The Information Resources Program (IRP) assists grant writers in the community by providing the statistics needed to support grant proposal applications. Much of the time census data is used to support the existence of the problem or issue proposed in the needs assessment statement. The IRP provides census and other information that is directly related to the problem addressed by the proposal. 100% of the objective was met. Respond to requests for statistical, reference and program information daily and on demand. Requests For Information The Information Resources Program (IRP) strives to meet the information needs of the department, other county departments, state agencies and the general public by providing expert assistance, access to information sources in a various formats, and retrieval and use of information. Assistance is provided when and where it is needed, whether in-person, by telephone, or electronically via email. 100% of the objective was met. 8. Review and update the County of Hawai `i Facts & Figures, published by the Department of Business, Economic Development and Tourism by June 2006; provide accessibility via County of Hawai`i's web site. County of Hawaii Facts & Figures This brochure provides an overview of local physical, social, cultural and economic conditions of Hawai is Big Island. It covers topics such as: population, tourism, agriculture, health, education, science and technology, government, and others. 50% of the objective was met. Project placed on hold at DBEDT due to status -quo budget. Final Status Report on Program Objectives for FY 2005-06 13 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Capacity Building Program Continue to seek funding support for potential and on-going island -wide initiatives and HCRC operations. The following grant proposals were submitted: • Innovations Grant in American Government Award Application: $100,000 (not awarded) • Rural Community Development Initiative Proposal: $500,000 for Project Kupa`a (not awarded) • Hawa► i Tourism Authority Hawaiian Culture Program, Interpretive Signage for Waipi o and Kahalu'u Proposal: $50,000 (not awarded) • Hawa► i Tourism Authority Natural Resources Program, Waipi o Ranger 1 -year Pilot Program Proposal: $60,000 (awarded) • Hawa► i Tourism Authority Natural Resources Program, Hilo Bayfront Trails Phase I Proposal: $100,000 (awarded) Over 310 funding opportunities were researched including the following: • Ford Foundation's Asset Building and Community Development funding program • Department of Health and Human Services Administration for Children and Families Compassion Capital Fund Demonstration Program re: Healing Our Island • USDA Rural Utilities Service Distance Learning and Telemedicine Program re: HCRC's onsite locations in each district • Department of Health and Human Services Administration for Children and Families/Office of Community Services Assets for Independence Demonstration Program • State Farms "Safe Neighborhoods" funding program • Rockefeller Brothers Fund re: Democratic Practice Program • EPA Brownfields Assessment/Cleanup grant for the Department of Environmental Management • Firefighter Training or Women in Secondary Education for the Fire Department • DOE Emergency Response and Crisis Management grant • EDA Planning Grants • Office of Economic Adjustment Grant 100% of the objective was met Final Status Report on Program Objectives for FY 2005-06 14 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER 2. Continue to evaluate HCRC's infrastructure and identify its capacity -building needs in order to increase HCRC's ability to effectively serve communities throughout the island and County departments. HCRC's steering committee continued to meet monthly to discuss HCRC's infrastructure and capacity. 100% of the objective was met 3. Continue to increase the staff's capacity as community and County government requirements grow, according to HCRC's Business Plan. • Established permanent position and hired a full-time HCRC coordinator • Established position and hired a full-time Grants Specialist • Hired a part-time College Vocational Education Student to assist with clerical work • Hired a part-time Senior Employment employee to assist with program development • Contracted with an Independent Contractor to coordinate HCRC's involvement with the Community Readiness Program and Community Development Plan process • Contracted with 2 Community Liaisons in Kona • Contracted with 2 Community Liaisons in Puna • Contracted with 2 Community Liaisons in South Kohala • Contracted with 1 Community Liaison in North Kohala • Maintained training contract with consultant to assist in mobilizing community participation for the Community Development Plan process Final Status Report on Program Objectives for FY 2005-06 15 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER • Maintained training contract with consulting organization to provide communities with Basic Facilitation Training • Met with West Hawaii Mediation Center and Ku`ikahi Mediation Center to discuss collaboration on future facilitation and mediation training • Met with the College of Tropical Agriculture and Human Resources to discuss collaboration on future facilitation training and strategic planning facilitation training • Met with the Grantsmanship Center to plan future training in the areas of Strategic Fundraising and Grants 100% of the objective was met 4. Continue HCRC's volunteer and facilitator recruitment and training program to collaboration, organizational assessment and development, strategic planning, and increase skills within Hawaii Island communities and County government in grantsmanship. • Recruited and provided initial training for a facilitator corps of 30 in Kona • Recruited and provided initial training for a facilitator corps of 36 in Puna • Recruited and provided initial training for a facilitator corps of 22 in South Kohala • Recruited and provided initial training for a facilitator corps of 18 in North Kohala • Recruited a "logistics team" of 15 volunteers to serve in North Kohala • Recruited a logistics team of 5 volunteers to serve in Waikoloa • Continue to receive the assistance of two volunteers to support department's programs • Recruited a Healing Our Island facilitator for Hilo • Maintained a corps of 5 Healing Our Island facilitators • Met with representative from Queen Lili`uokalani Children's Center re: potential Hawaiian facilitators 100% of the objective was met Final Status Report on Program Objectives for FY 2005-06 16 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER 5. Continue to build the network of trained volunteers and facilitators who can be available to foster and promote collaborative efforts between Hawai'i Island communities and Hawaii County government Continued to expand the islandwide list of volunteers and facilitators. 90% of the objective was met 6. Continue to provide and/or sponsor training and technical assistance to enhance skills in grant writing, meeting facilitation, strategic planning, and organizational assessment and development. • Conducted a Basic Facilitation Training Seminar in North Kohala (lx), Kona (2x), Rural South Hilo (lx) with a total of 45 participants • Conducted Facilitation Training for the Community Development Plan process in Kona (6 x), Waimea (lx), Puna (4x), Waikoloa (1) for a total of 132 participants • Organized GIS Training for 15 participants in North Kohala • Conducted Grantsmanship Training Seminar at the Facilitating Excellence Among Hawaii's Youth (FEAHY) conference with 38 participants • Conducted a Grantsmanship Training Seminar for 25 employees of the Department of Parks and Recreation • Developed a resource list of online links to funding sources, grant -writing tools, and other nonprofit information • Acquired subscription of eCivis' Grants Locator and made available to all County departments and to all nonprofit organizations county -wide. • Hosted Grants Locator Training for 20 participants. • Began developing and islandwide training program to be conducted in each judicial district • Began developing a comprehensive facilitation training program • Conducted leadership training for State FFA Leadership Retreat • Organized "Speak Out Training" for Hawaii Island communities in Waimea and in Hilo with a total of 69 participants • Hosted a seminar on Perspectives on Community Development with 30 participants • Provided technical assistance by phone to 300 community members and government staff Final Status Report on Program Objectives for FY 2005-06 17 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER Provided technical assistance to 340 individuals in person with needs relating to grant searches, proposal writing, information requests, and Healing Our Island Grant proposals, Community Development Plan process and Community Readiness program Developed a resource manual of online grant search links and other related resources for non-profit organizations. 100% of the objective was met Continue to expand, maintain, and strengthen the island -wide communication network. • Continued to develop and communicate funding and training opportunities with HCRC's database of Hawaii Island nonprofit organizations • Designed nonprofit survey to solicit current contact information and responses related to HCRC services from Hawaii Island nonprofit organizations • Began development and implementation of islandwide website concept that will enhance islandwide communication • Began using local print media/paid advertising, and radio to communicate HCRC related events 100% of the objective was met 8. Continue to seek and administer grant funds that will enable HCRC to support community efforts in problem -solving, self -responsibility, and self -governance. • Administered the Healing Our Island Community Fund. • Dispersed mini -grants to a total of 66 nonprofit community organizations totaling $113, 245.00 to support the efforts of grass roots organizations in their battle against drug abuse. • Applied for Hawaii Tourism Authority Natural Resources Program: $100,000 for Hilo Bayfront Trails, Phase I • Applied for Hawaii Tourism Authority Natural Resources Program: $129,500 for the Department of Parks and Recreation's Waipio-Kahaluu Park Ranger 1 -year pilot project • Applied for Hawaii Tourism Authority Hawaiian Culture Program: $50,000 for interpretive signage at Waipio Valley Scenic Outlook Park and Kahalu`u Beach Park Final Status Report on Program Objectives for FY 2005-06 18 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER • Assistance rendered in the development of the Coqui Frog community grant application • Supported the following projects through Council funding: Waimea CDP process, Rural South Hilo study, Hawaii Wildlife Center, Kupukupu Drug Prevention, Envision Downtown Hilo 2050 Project, Hamakua Ag Plan, "Facilitating Extraordinary Accomplishments in Hawai'i Youth" workshops, and Kealakehe Project Grad. Over 310 funding opportunities were researched including the following: • Ford Foundation's Asset Building and Community Development funding program Department of Health and Human Services Administration for Children and Families Compassion Capital Fund Demonstration Program re: Healing Our Island USDA Rural Utilities Service Distance Learning and Telemedicine Program re: HCRC's onsite locations in each district • Department of Health and Human Services Administration for Children and Families/Office of Community Services Assets for Independence Demonstration Program • State Farms "Safe Neighborhoods" funding program • Rockefeller Brothers Fund re: Democratic Practice Program • EPA Brownfields Assessment/Cleanup grant for the Department of Environmental Management • Firefighter Training or Women in Secondary Education for the Fire Department • DOE Emergency Response and Crisis Management grant • EDA Planning Grants • Office of Economic Adjustment Grant 100% of the objective was met Final Status Report on Program Objectives for FY 2005-06 19 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER 9. Continue to provide facilitation and technical assistance to on-going initiatives such as: (a) Project Kumiai to prepare communities for disaster/emergency/homeland security needs, (b) Community Development Planning initiatives, (c) Community -Based Economic Development initiatives, and (d) Resource Team meetings between County department heads and administrators and community representatives to foster face-to- face discussions of district concerns and possible solutions. Community Development Plan process/ Community Readiness Program: NORTH AND SOUTH KONA: Facilitated 109 brainstorming meetings of 12 people each with 833 participants Planned and facilitated 2 large community meetings with a total of 160 participants Assisted with and participated in 3 large charrette-style meetings with a total of 1020 participants Organized and facilitated the work of the Kona CDP Working Groups Facilitated 7 small community meetings in Kona PUNA Organized and facilitated 4 CDP introductory meetings with a total of 303 participants Facilitated 130 small group brainstorming meetings with a total of 1,150 participants NORTH KOHALA Facilitated 4 large community meetings in North Kohala with a total of 361 participants. Assisted with the organization of North Kohala Logistics Team. Participated in 5 Logistics team meetings in North Kohala Facilitated "Talk Story Session" with 6 small groups and a total of 68 participants. SOUTH KOHALA Assisted with 5 CDP Introductory Meetings with a total of 244 participants Conducted 66 small group brainstorming meetings with a total of 644 participants Final Status Report on Program Objectives for FY 2005-06 20 RESEARCH & DEVELOPMENT HAWAII COUNTY RESOURCE CENTER RURAL SOUTH HILO Conducted 2 CDP Introductory Meetings with a total of 55 participants GENERAL Assisted with the planning and facilitation of 24 planning meetings for Community Development Plan process and the Community Readiness Program Healing Our Island Provided ongoing technical assistance to Healing our Island grantees Conducted HOIKE for 2005 grantees Participated in monthly grant review committee meetings Processed monthly grant application submittals Geothermal Direct Use Project Facilitated community discussions Facilitated Geothermal Direct Use Working Group meetings Miscellaneous: • Conducted a visioning session with Solid Waste Management Division • Facilitated Honaunau Bay meeting • Assisted with strategic plan facilitation for the Honuapu Project in Kau. • Provided technical assistance to Puueo Community Association, consultants/trainers, North Kohala Community Resource Center, University of the Nations, FEAHY conference, Heritage Ranch, Kona and Hilo Mayor's office, Neighborhood Place of Kona, Bay Clinic of Hilo • Assisted with Kona Disaster drill • Facilitated the organizational assessment and strategic planning process of the Puueo Community Association through HCRC's contract with the Hawaii Alliance for Community Based Economic Development (HACBED) • Assisted with the strategic planning process of the floraculture industry of Hawai i • Provided facilitation for the Ka'u Coastal Conservation Task Force meetings • Participated as a speaker at two Community Enterprises Town Meetings in Kona and presented HCRC and the Kumiai project. • Participated in the Governor's 2050 Sustainability Task Force meetings in Honolulu and reports on Hawaii County's CDP process. Final Status Report on Program Objectives for FY 2005-06 21 RESEARCH & DEVELOPMENT HAWAI'I COUNTY RESOURCE CENTER • Provided contract management for 7 community-based initiatives totaling $90,009.30 100% of the objective was met 10. Continue to provide information on grant opportunities in response to County departmental and community requests. • Grant and Training Announcements were forwarded to 3,899 organizations and individuals and 53 County departments and agencies over the course of the year. • A list of online funding and nonprofit resources was developed and distributed to community organizations and County departments. • A nonprofit survey was developed and sent out to 795 individuals and organizations. The survey had a 14% response rate with 112 responses received. The results of the survey enabled HCRC to assess needs among community organizations and to shape its program. • A women business enterprise/minority business enterprise policy was drafted for the County of Hawaii. 100% of the objective was met Final Status Report on Program Objectives for FY 2005-06 22 RESEARCH & DEVELOPMENT FILM Market, promote, and advertise the Big Island in conjunction with the Film Offices of the Hawaiian Islands by collaborating on a marketing plan, advertising plan and sponsoring industry events. Major cutbacks in the marketing budget at the State Film Office resulted in the Film Offices of the Hawaiian Islands (FOHI) scaling back on advertising. Spot advertising in trade publications was completed in Production Update, Hollywood Reporter, Variety, and Shoot. Island specific ads were placed in the Production Index 2006, Production Update, and the Hawaii Film and Video magazine. A baseball cap with the Film Office logo was designed as a promotional item to market the Big Island Film Industry. 100% of the objective was met. 2. Provide support services to over 100 production companies, before, during and after on -Island production. Provided support to over 250 production requests. Assisted over 134 projects in completing successful productions on -island. 100% of the objective was met. 3. Work with educational entities, private sector, and industry organizations to grow the infrastructure of the Big Island Film Industry. Partnered with Councilman Angel Pilago, Na Leo `O Hawaii Community TV and community students and adults to initiate an island wide video contest for youth with the theme, "An Alternative to Drugs". Youth gained skills in video production and submitted projects that were shown at the Big Island Film Festival and on Na Leo `O Hawai'i Community TV. Continued working with Fireside Entertainment and Know Wonder Entertainment on setting up production facilities in Kona. Started working with Graff Network Services (GNS), a production, computer animation and post facility that wants to relocate to Hilo. Continued working with John Mason, retired Kodak executive, who has developed a community based film industry course. Discussions took place with Paia Television Producers and actress Cece Tsou for a potential TV series for Hilo. There are 5 years of storylines prepared and 50% of the necessary capital. 100% of the objective was met. Final Status Report on Program Objectives for FY 2005-06 23 RESEARCH & DEVELOPMENT FILM 4. Participate in film industry organizations and on Industry boards to support the growth of the industry, on average of 8 times a year. Participated in the Association of Film Commissioners International (AFCI) Cineposium'05. Represented the County and participated in two Hawai'i Film and Entertainment Board (HFEB) meetings, plus one via telephone conference. HFEB was instrumental in the legislative passing of Act 88, which provides filmmakers with a 15% rebate on production expenditures when filming on Oahu and 20% when filming on a neighbor island. Represented the County and participated in a Film Offices/Union seminar. Participated in two meetings and numerous extended conference calls with the Film Offices of the Hawaiian Islands. 100% of the objective was met. 5. Participate in trade shows, festivals and conferences pertaining to the film industry at least 5 times a year. Participated in the Hawaii International Film Festival (HIFF) in Honolulu, Kona and Hilo. Attended and participated as a panelist at the first Big Island Film Festival. Participated in the Association of Film Commissioners (AFCI) Locations 2006. 100% of the objective was met. 6. Host and/or assist and coordinate familiarization and scouting tours for at least 3 feature or television potential productions interested in filming on the Big Island. Hosted and/or assisted coordination for scouting for a Philip Schneider feature film and the TV shows, "Las Vegas" and MTV. Also, worked with the documentary from Australia," World Heritage", and two large Volvo productions, one video and one print. As a result of a prior trip to China, hosted two producers from Shanghai interested in doing production work on the Big Island. 100% of the objective was met. Final Status Report on Program Objectives for FY 2005-06 24 RESEARCH & DEVELOPMENT FILM Inform and educate the community to the practices of the film industry by providing interviews and information to numerous media, and attend and/or give speeches at community functions at least 3 times a year. Provided information and interviews to the quarterly Hawaii Film & Video magazine, Production Update magazine, Honolulu Star -Bulletin, Honolulu Advertiser, West Hawaii Today, Hawaii Tribune Herald and the Hollywood Reporter. Partnered with the Aloha Theatre on bringing the film, "A Killer Within", and the producer and director to interact with the audience. Assisted the Hawaii International Film Festival in bringing four filmmakers to the Hilo and Kona audiences. Participated as guest presenter at the Kona Mauka Rotary Club. 100% of the objective was met. 8. Continue the development of the digital imaging system and the relational, searchable database for the film office website. Continue upgrades as necessary. Upgrade of the location library program was completed. Partnered with the Big Island Visitors Bureau to update photographs of 150 locations around the Big Island. The photographs and video sequences will be uploaded to the Film Office website by June 30, 2007. 75% of the objective was met Final Status Report on Program Objectives for FY 2005-06 25 22 HIGHWAY FUN PUBLIC WORKS TRAFFIC DIVISION Administration Revise/Amend schedules for Chapter 24, Vehicles and Traffic, of the Hawaii County Code, as required, within 180 days 100% of the time. During the first 6 months of the fiscal year, there were no amendments to the Traffic Schedules section of Chapter 24 of the Hawaii County Code. 2. Review construction plans, traffic studies, change of zones, variances, etc., within 10 working days 85% of the time. This goal was met. Reviewed 65 out of 74, or 88% of construction plans, traffic studies, change of zones, variances, etc., within 10 working days. 3. Investigate and resolve complaints and requests for new traffic control devices, including appropriate traffic studies within 90 days 90% of the time. This goal was not met. Resolved 22 out of 28, or 79% of the complaints and requests for new traffic control devices, including appropriate traffic studies within 90 days. Investigations are being done by the Supervising Traffic Technician. This position is helping out by carrying out the duties of the former Traffic Investigator, due to staffing shortfalls. Complaints and requests are being prioritized and resolved based on conditions requiring attention. Review and approve road closure permit applications within 5 working days 95% of the time. This goal was met. Reviewed and commented on 58 out of 59, or 98% of the road closure permit applications within 5 working days from date of receipt. Prioritizing was necessary for the Division to manage properly and efficiently. Any road closure permits submitted months in advance with respect to the event's date(s) were typically placed on lower priority, but were processed to ensure a timely response. 5. Establish and promote traffic related public awareness, education, and safety. This goal was met. County `Spot the Dot' campaign to educate the public on pedestrian safety was completed in October 2006. Six Month Progress Report on Program Objectives for FY 2006-07 PUBLIC WORKS TRAFFIC DIVISION Traffic Signal & Streetlight 1. Repair defective streetlights when reported (N. & S. Hilo, Puna, and N. & S. Kona) within 3 working days 85% of the time. This goal was not met. Repaired 593 out of 1,290, or 46% of the reported defective streetlights within 3 working days from date of report. We have been operating at 50% of our capacity due to difficulties in filling vacant positions. Positions are now in the process of being filled. Also, defective photocell problems have continued to occur, increasing the workload for this six month period to equal approximately 71% of last year's workload. Priority continues to be placed on the timely repair of the traffic signals. 2. Repair defective streetlights when reported (Ka`u, N. & S. Kohala, and Hamakua) within 7 working days 85% of the time. This goal was not met. Processed 265 out of 448, or 59% of the reported defective streetlights within 7 working days from date of report. We have been operating at 50% of our capacity due to difficulties in filling vacant positions. Positions are now in the process of being filled. Also, defective photocell problems have continued to occur, increasing the workload for this six month period to equal approximately 77% of last year's workload. Priority continues to be placed on the timely repair of the traffic signals. 3. Investigate and resolve traffic signal complaints within 3 working days 95% of the time. This goal was met. Processed 180 out of 187, or 96% of the reported traffic signal problems/complaints within 3 working days from date of report. Traffic Signs & Markings Complete work orders for new traffic control devices within 3 months 85% of the time. This goal was not met. Completed 32 out of 38, or 84% of the work orders for new traffic control devices within 3 months from date of receipt. Was not able to meet our goal due to other special projects and weather conditions. Six Month Progress Report on Program Objectives for FY 2006-07 PUBLIC WORKS TRAFFIC DIVISION 2. Complete maintenance work orders within 3 months 85% of the time. This goal was met. Processed 341 out of 369, or 92% of the maintenance work orders within 3 month from date of receipt. Complete work orders to fabricate traffic control signs within 1 month 85% of the time. This goal was met. Completed fabrication of 1,113 out of 1,115, or 99% of the traffic control signs within 1 month from date of receipt. 4. Stripe or restripe 120 miles of traffic pavement markings. Our six-month interim goal of 60 miles was met, as we completed striping 70.1 miles of traffic pavement markings to date. We anticipate meeting our final goal by the end of the fiscal year. 5. Install 3,000 new or replacement raised pavement markers. Our six-month interim goal of 1,500 was met, as we installed or replaced a combined 2,766 raised pavement markers to date. We anticipate meeting our final goal by the end of the fiscal year. Six Month Progress Report on Program Objectives for FY 2006-07 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION 1. Continue the islandwide in-house resurfacing program and resurface a total of 35 miles. For July to December 2006, we resurfaced 18.94 miles of various County roads: South Hilo 0.00 miles North Hilo/Hamakua 6.80 miles North/South Kohala 7.10 miles North/South Kona 1.38 miles Ka`ii 0.00 miles Puna 3.66 miles We anticipate meeting our goal of 35 miles. 2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per operator/equipment per workday and the goal of a five-week cycle per district. For July to December 2006, our grass cutting cycles were completed as follows: South Hilo 3 to 6 weeks North Hilo/Hamakua 7 weeks North/South Kohala 1 to 4 weeks North/South Kona 6 weeks Ka`n 6 weeks Puna 7 weeks Additional information: Complaints from Public: Six Month Progress Report on Program Objectives for FY 2006-07 4 Received Completed Pendin South Hilo 439 427 12 North Hilo/Hamakua 58 38 20 North/South Kohala 14 13 1 North/South Kona 185 92 93 Ka`u 7 7 0 Puna 120 109 11 823 686 137 Six Month Progress Report on Program Objectives for FY 2006-07 4 PUBLIC WORKS �11 MINOR HIGHWAY MAINTENANCE DIVISION Miles of Roads Maintained: 911.17 Requests from Realtors (Regarding Maintenance of County Roadways): South Hilo Miles South Hilo 277.50 North Hilo 33.94 Hamakua 67.34 North Kohala 28.14 South Kohala 100.47 North Kona 126.12 South Kona 26.61 Ka`u 61.40 Puna 189.65 911.17 Requests from Realtors (Regarding Maintenance of County Roadways): South Hilo 92 North Hilo 16 Hamakua 6 North Kohala 5 South Kohala 25 North Kona 12 South Kona 3 Ka`u 22 Puna 286 467 Six Month Progress Report on Program Objectives for FY 2006-07 5 PUBLIC WORKS TRAFFIC DIVISION Administration Revise/Amend schedules for Chapter 24, Vehicles and Traffic, of the Hawaii County Code, as required, within 90 days 90% of the time. This goal was met. Completed 1 out of 1, or 100% of the amendments to the Traffic Schedules section of Chapter 24 of the Hawaii County Code within 90 calendar days. Review construction plans, traffic studies, change of zones, variances, etc., within 10 working days 85% of the time. This goal was met. Reviewed 155 out of 170, or 91 % of construction plans, traffic studies, change of zones, variances, etc., within 10 working days. 3. Investigate and resolve complaints and requests for new traffic control devices, including appropriate traffic studies within 90 days 90% of the time. This goal was not met. Resolved 86 out of 108, or 80% of the complaints and requests for new traffic control devices, including appropriate traffic studies within 90 days. Investigations are being done by the Supervising Traffic Technician. This position is helping out by carrying out the duties of the former Traffic Investigator, due to staffing shortfalls. Complaints and requests are being prioritized and resolved based on conditions requiring attention. 4. Review and approve road closure permit applications within 5 working days 95% of the time. This goal was not met. Reviewed and commented on 79 out of 91, or 87% of the road closure permit applications within 5 working days from date of receipt. Prioritizing was necessary for the Division to manage properly and efficiently. Any road closure permits submitted months in advance with respect to the event's date(s) were typically placed on lower priority, but were processed to ensure a timely response. 5. Establish and promote traffic related public awareness, education, and safety. This goal was not met. The contract was still pending renewal as of June, 2006. The contract has been executed since then. Final Status Report on Program Objectives for FY 2005-06 PUBLIC WORKS TRAFFIC DIVISION Traffic Signal & Streetlight 1. Repair defective streetlights when reported (N. & S. Hilo, Puna, and N. & S. Kona) within 3 working days 85% of the time. This goal was not met. Repaired 547 out of 1,818, or 30% of the reported defective streetlights within 3 working days from date of report. We had been operating at 60% of our capacity for 9 out of the 12 months, due to difficulties in filling vacant positions. Defective photocell problems also occurred, increasing the workload. Priority continued to be placed on the timely repair of the traffic signals. 2. Repair defective streetlights when reported (Ka`u, N. & S. Kohala, and Hamakua) within 7 working days 85% of the time. This goal was not met. Processed 391 out of 583, or 67% of the reported defective streetlights within 7 working days from date of report. We had been operating at 60% of our capacity for 9 out of the 12 months, due to difficulties in tilling vacant positions. Defective photocell problems also occurred, increasing the workload. Priority continued to be placed on the timely repair of the traffic signals. 3. Investigate and resolve traffic signal complaints within 3 working days 95% of the time. This goal was met. Processed 349 out of 365, or 96% of the reported traffic signal problems/complaints within 3 working days from date of report. Traffic Signs & Markings Complete work orders for new traffic control devices within 3 months 85% of the time. This goal was met. Completed 88 out of 98, or 90% of the work orders for new traffic control devices within 3 months from date of receipt. 2. Complete maintenance work orders within 3 months 85% of the time. This goal was met. Processed 743 out of 788, or 94% of the maintenance work orders within 3 month from date of receipt. Final Status Report on Program Objectives for FY 2005-06 PUBLIC WORKS TRAFFIC DIVISION Complete work orders to fabricate traffic control signs within 1 month 85% of the time. This goal was met. Completed fabrication of 1,616 out of 1,836, or 88% of the traffic control signs within 1 month from date of receipt. 4. Stripe or restripe 120 miles of traffic pavement markings. This goal was met. Completed striping 128 miles of traffic pavement markings. 5. Install 3,000 new or replacement raised pavement markers. This goal was met. Installed or replaced a combined 5,237 raised pavement markers. Final Status Report on Program Objectives for FY 2005-06 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION 1. Continue the islandwide in-house resurfacing program and resurface a total of35 miles. This goal was not met. We resurfaced 15.01 miles of various County roads: South Hilo 7.48 miles North Hilo/Himakua 0.02 miles North/South Kohala 0.07 miles North/South Kona 3.90 miles Ka`u 0.00 miles Puna 3.54 miles Due to the asphalt shortage, we could not complete resurfacing projects as scheduled. 2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per operator/equipment per workday and the goal of a five-week cycle per district. This goal was not met. Our grass cutting cycles were completed as follows: South Hilo 3 to 6 weeks North Hilo/Hamakua 7 weeks North/South Kohala 1 to 4 weeks North/South Kona 6 weeks Ka`u 6 weeks Puna 7 weeks Unexpected emergencies, unforeseen weather conditions and major equipment breakdowns contributed to longer cycles in some districts. We will continue to strive towards meeting our target of a five-week cycle. Additional information Complaints from Public: Received Completed Pending South Hilo 973 949 24 North Hilo/Hamakua 60 49 11 North/South Kohala 55 50 5 North/South Kona 350 273 77 Ka`u 24 19 5 Puna 252 226 26 1,714 1,566 148 Final Status Report on Program Objectives for FY 2005-06 4 PUBLIC WORKS HIGHWAY MAINTENANCE DIVISION Miles of Roads Maintained: 907.91 Requests from Realtors (Resardinu Maintenance of County Roadways): South Hilo Miles South Hilo 276.65 North Hilo 33.94 HSmOkua 67.04 North Kohala 27.86 South Kohala 100.20 North Kona 126.12 South Kona 26.61 Ka`0 61.40 Puna 188.09 907.91 Requests from Realtors (Resardinu Maintenance of County Roadways): South Hilo 254 North Hilo 33 Harnakua 57 North Kohala 11 South Kohala 63 North Kona 20 South Kona 9 Ka`0 34 Puna 690 1,171 Final Status Report on Program Objectives for FY 2005-06 5 23 SEEl- "UN ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION ADMINISTRATION 1. Complete planning and design of 4 equipment replacement projects: a. Hilo WTP Drying Bed b. Pua SPS Sewage Pumps c. Project 19 SPS Renovation The Technical Services Section (TSS) has assumed responsibility for these projects and the projects have been deferred due to the present workload and staff shortages with TSS. d. West Hawaii SPS SCADA The Technical Services Section (TSS) assumed responsibility for this project and completed installation of the West Hawai'i Sewage Pump Station SCADA (Supervisory Control and Data Acquisition) in May 2006. 2. Complete construction of 3 equipment replacement projects: a. Hilo WTP Biotower Pumps The Technical Services Section (TSS) assumed responsibility for this project and work was Substantial Completion was granted in March 2006. b. Hilo WTP Grit Handling System Replacement of the Grit Classifiers was completed in June 2006. c. King Kamehameha SPS Renovations The Technical Services Section (TSS) assumed responsibility for this project and completed renovation of the King Kamehameha Sewage Pump Station (since renamed as the Lanihau Sewage Pump Station) in May 2006. 3. Update Geographical Information System. Update of the Geographical Information System (GIS) is on-going, however, the Wastewater Division and Technical Services Section is considering upgrade of the system to allow sewer flow modeling utilizing a different program. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION OPERATIONS 1. Maintain and repair sewer lines to prevent all sewage spills. Maintenance is on-going and there were no sewage spills related to the Collection System during this period. 2. Obtain acceptable ratings from Department of Health for at least 60% of our total number of facilities. The Hilo Wastewater Treatment Plant was the only facility inspected by the Department of Health and Environmental Protection Agency during this period. The inspection was performed in August 2006 and we are waiting for the report to be issued. 3. Maintain laboratory quality control. Our laboratory successfully completed the annual EPA quality control assessment. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION ADMINISTRATION 1. Submit bills to the Environmental Management Commission and the County Council to implement pretreatment regulations and initiate capacity assessment fees. • No progress of implementing pretreatment regulations • Initiating capacity fees has been put on hold pending implementation of comprehensive impact fees currently being proposed by Planning Department 2. Complete planning and design for 3 Improvement District projects: 1) North Kona Sewer Extension, 2) Kilohana Subdivision Collector Sewer, and 3) Puainako Sewer Extension. The Technical Services Section has assumed responsibility for these projects. Study for North Kona Improvement District is currently in progress. Kilohana Improvement District Implementation Study phase is in progress. Puainako Implementation Study phase was not completed. The project was terminated due to findings that indicate that this project will forestall nearshore sewer projects due to unavailable plant capacity. Complete planning and design for 5 Capital Improvement projects: 1) Kealakehe Effluent Reuse Phase II, 2) Queen Liliuokalani Large Capacity Cesspool Replacement, 3) Kalaniana`ole Collector Sewer Phase II, 4) Naalehu Large Capacity Cesspool Replacement, 5) Honokaa Large Capacity Cesspool Replacement. The Technical Services Section has assumed responsibility for these projects. • Kealakehe Effluent Reuse Phase I1— The project to install a distribution system and storage reservoir for recycled water is currently on hold pending completion of negotiations with Rutter Development on providing R-1 Water to their Kohanaiki project. • Queen Lili`uokalani Large Capacity Cesspool Replacement — Preliminary Engineering Report is currently in progress. • Kalaniana`ole Collector Sewer Phase II — Design is currently at 90% completion. • NA'Alehu and Pahala Large Capacity Cesspool Replacement — The Draft Preliminary Engineering Report is currently being reviewed. • Honoka`a Large Capacity Cesspool Replacement — Preliminary Engineering Report is complete and surveying for the Collection System is in progress. Final Status Report on Program Objectives for FY 2005-06 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION ADMINISTRATION 4. Complete construction of 4 CIP projects: 1) Kealakehe Wetlands Pilot Cell, 2) Kealakehe Effluent Reuse Phase I, 3) Kalaniana`ole Interceptor Sewer Rehabilitation Phase II, and 4)Komohana Heights Large Capacity Cesspool Replacement. The Technical Services Section has assumed responsibility for these projects. • Kealakehe Wetlands Pilot Cell — This project was cancelled since studies by two independent consultant firms have reached the same conclusion that the use of wetlands to provide re -use water from the facility is not feasible. • Kealakehe Effluent Reuse Phase I — The project to install an effluent treatment and distribution system is currently on hold pending completion of negotiations with Rutter Development on providing R-1 Water to their Kohanaiki project. • Kalaniana`ole Interceptor Sewer Rehabilitation Phase II — Design is currently at 90% completion. • Komohana Heights Large Capacity Cesspool Replacement — design documents are complete. 5. Renew NPDES permits for the Hilo and Kulaimano Wastewater Treatment Plants while ensuring no permit violations. Permit for Kulaimano WTP was renewed and became effective 5/13/05. Permit application for renewal of Hilo WTP was submitted to State Department of Health and we are currently holding an administrative extension of the previous permit. Eliminate large capacity cesspools at Banyan, Kolea and Onekahakaha Sewage Pump Stations. • Completed on 10/24/05. 7. Complete Geographical Information System to provide digital information on the County's Wastewater System in a readily available manner. • Contract for development of a basic electronic database system was completed. The Wastewater Division is in the progress of updating the data base. Final Status Report on Program Objectives for FY 2005-06 ENVIRONMENTAL MANAGEMENT WASTEWATER DIVISION OPERATIONS 1, Maintain Preventable Sewage Spills to less than 3 per year. • There were two (2) reportable spills and two (2) treatment plant bypasses in the fiscal year. • Enforcement of septage disposal requirements at the Kealakehe Wastewater Treatment Plant were instituted to address illegal grease discharges at the facility. 2. Obtain acceptable ratings from Department of Health for at least 60% of our total number of facilities. • The Department of Health and EPA performed an inspection of the Hilo Wastewater Treatment Plant but has not issued the inspection report as of this date. 3. Maintain laboratory quality control. • Our laboratory has successfully completed the annual EPA quality control assessment. 4. Complete budgeted Equipment Replacement Projects. Replacement of the Hilo Wastewater Treatment Plant boiler is in progress. Due to the condition of the existing boilers, a temporary boiler is installed to provide redundancy. A contract for replacement of the Hilo Wastewater Treatment Plant Influent Flow Meter has been awarded and work will proceed pending receipt of material. Final Status Report on Program Objectives for FY 2005-06 24 7C1 �� > J ��J D PARKS & RECREATION CEMETERY FUND 1. Conduct maintenance and repair activities. Maintenance and repair activities have been conducted daily. 2. Complete at least one improvement project by June 30, 2007. As of December 31, we have not completed any improvement projects. Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION CEMETERY FUND 1. Conduct maintenance and repair activities. Objective achieved. Maintenance and repair activities were conducted daily. 2. Complete at least one improvement project by June 30, 2006. Objective achieved. The Department of Public Works assisted us with paving the roadways surrounding `Alae Cemetery in January. Final Status Progress Report on Program Objectives for FY 2005-06 25 BIKEWAY FUND PARKS & RECREATION BIKEWAY FUND 1. Complete Phase I construction of the Waimea Trails and Greenways Project by June 30, 2007. Construction is anticipated to begin in January 2008. 2. Conduct one recreational bike activity in each of 5 recreational districts by June 30, 2007. As of December 31, recreational bike activities were held in three out of five districts. N/S Kona: None N/S Kohala: 1. Fall Hike/Bike 23 participants 2. Winter Bike Trails 21 participants Hamakua: None S. Hilo: 1. Monthly Independent Bike 131 participants Club 2. Uka Bike-a-thon Fun 34 participants 3. Uka Bike -a -swim 37 participants Ka`u 1. Shipman Bike/Hike/Swim 17 participants 2. Biking for Fun 12 participants 3. Biking trails 9 participants Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION BIKEWAY FUND 1. Complete Phase I construction of the Waimea Trails and Greenways Project by June 30, 2006. Objective not achieved. Construction is anticipated to begin in November 2007. 2. Conduct one recreational bike activity in each of 5 recreational districts by June 30, 2006. Objective partially achieved. Recreational bike activities were held in three out of five districts — S Hilo, Puna/ Ka`u, N/S Kohala. S Hilo District 1. Waiakea Uka Hike/Bike/Picnic 40 participants 2. Waiakea Uka Hike/Bike 42 participants 3. Pu`u`eo Hike/Bike/Picnic 11 participants 3. Pu`u`eo Hike/Bike 12 participants 3. Hilo Armory Hike/Bike 16 participants Puna/Ka`u 1. Pahoa Hike/Bike 10 participants 2. Shipman/ Pahoa HikeBike/Swim 33 participants N/S Kohala 1. Kohala Hike/Bike #1 19 participants 2. Kohala Hike/Bike #2 17 participants 3. Kohala Bike/Hike the Nature Trails 28 participants 4. Kohala Biking for Exercise 22 participants 5. Waikoloa Hike/Bike Fall 16 participants 6. Waikoloa Hike/Bike Winter 17 participants Final Status Report on Program Objectives for FY 2005-06 26 BEAUTIFICATION FUND PUBLIC WORKS BEAUTIFICATION FUND 1. Continue to initiate two roadside planting projects every year. Two planting projects are planned for street trees to be planted fronting Pahoa Neighborhood Center and Pahoa Skate Park. Unfortunately, the construction projects at those facilities are behind schedule and the planting may not be completed until early next fiscal year. 2. Continue to plant or replant a minimum of 10 trees each year. The Pahoa projects above will consist of planting 20+ trees when completed. In April 2006, the National Arbor Day Foundation named the County of Hawai'i a 2005 Tree City USA. The award is based on several criteria, including the expenditure of $2 per capita for annual tree care, maintenance, planting and replanting. In December 2006, a recertification application was submitted to continue our Tree City status for 2006 and we will work towards maintaining this honored certification. Beautification funds are utilized to achieve this goal. 3. Enhance and continue the existing Litter Pick-up Along County Roads Program with the Highways Division of the Department of Public Works. We continue to award annual rubbish removal contracts for Puakb Beach Road and Pahoa Village areas. We continue to provide trash bags and vests to communities, associations, schools, etc for litter pick up along county roads. Six Month Progress Report on Program Objectives for FY 2006-07 PUBLIC WORKS BEAUTIFICATION FUND 1. Continue to initiate two roadside planting projects every year. This goal was met. Fourteen (14) Rainbow shower trees were purchased and planted at Kumu Street along the Hilo Bayfront by an Eagle Scout, fifteen (15) Rainbow shower trees at the Bayfront Soccer Field (Eagle Scout Project), and nineteen (19) Foxtail Palms for the University Heights Park (Waiakea High Key Club Project). 2. Continue to plant or replant a minimum of 10 trees each year. This goal was met. A total of 48 trees were planted. We also contracted tree removal services for (2) termite infested trees at Keawe Street and Waianuenue Ave intersection in August 2005. 3. Enhance and continue the existing Litter Pick-up Along County Roads Program with the Highways Division of the Department of Public Works. Renewed rubbish removal contracts for Puako Beach Road and Pahoa Village areas. Purchased trash bags for Public Works Highway Division Litter Pick-up Along County Roads Program for South Hilo, Kohala, Ka'u and Puna Road Districts. Final Status Report on Program Objectives for FY 2005-06 27 ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND Investigate all vehicle incident reports forwarded from the County police department within seven days. Investigated 90% of all complaints within 7 days of receipt of incident reports from County Police, and the remaining 10% within 15 days. We expect to meet this goal in the coming six months with the recent addition of a West Hawai i Abandoned Vehicle Coordinator and a Clerk. 2. Coordinate removal from public access roadways those vehicles classified as abandoned/derelict. Received 1,160 vehicle incident reports forwarded from the County Police Department, of which 343 vehicles could not be found at reported locations. A total of 817 vehicles were towed to County Salvage Facilities. 499 vehicles were removed from West Hawaii to the Kealakehe/Kailua Salvage Facility, and 318 vehicles were removed from East Hawaii to the Hilo Salvage Facility. Process and recycle all derelict vehicles in compliance with Department of Health requirements. There were no violations at either of the County scrap metal processing and recycling yards for derelict or abandoned vehicles. 4. Monitor Salvage Facility operations contract for the processing and shipment of scrap metal. Scrap metal contractor removed 3,550 tons from Hilo and 2,167 tons from Kona or a total of 5,717 tons for the first six months of fiscal year 06-07. Staff verified invoices via weight tickets and shipping documents and tracked scrap metal commodities through permit log from our vendor. 5. Coordinate the removal, recycling and/or re -use of used tires for beneficial use. Contract renewal issued on January 25, 2007. No invoices for recycled tires in fiscal year 06-07 have been submitted. Vendor currently processing tires and pilot project to create tire blocks will be undergoing engineering tests. Upon approval by Department of Health, these tire blocks will be available for sale. The Solid Waste Division is coordinating with both landfills to remove loose tires and transport to our vendor's tire processing facility. These tires are processed in addition to those that come from the scrap metal facilities. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND Tires are baled, put in molds and encased with concrete, creating large modular cement blocks with a lava rock motif. These are undergoing engineering tests and currently these items are being used at the facility for retaining walls and a perimeter wall. 6. Track the progress and efficiency of the derelict vehicle amnesty program. Applications for the Derelict Vehicle Amnesty Program are tracked from the time an application is requested to the final removal of the derelict vehicles. During the first six months of the fiscal year, over 54 applications were received under the Derelict Vehicle Amnesty Program. 37 vehicles were towed to County Salvage Facilities, 17 remain to be investigated and removed if appropriate. 9 vehicles were removed from West Hawaii to the Kealakehe/Kailua Salvage Facility and 28 vehicles were removed from East Hawaii to the Hilo Salvage Facility. With the recent addition of an Abandoned Vehicle Clerk and an Abandoned Vehicle Coordinator for West Hawai'i we have seen improvement in the response time to property owners that have applied for this program. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT VEHICLE DISPOSAL FUND Investigate all vehicle incident reports forwarded from the County police department within seven (7) days. Investigated 90% of all complaints within 7 days of receipt of incident reports from County Police, and the remaining 10% within 15 days. 2. Coordinate removal from public access roadways those vehicles classified as abandoned/derelict. Received 1,808 vehicle incident reports forwarded from the County Police Department, of which 456 vehicles could not be found at reported locations. A total of 1,352 vehicles were towed to County Salvage Facilities. 803 vehicles were removed from West Hawaii to the Kealakehe/Kailua Salvage Facility, and 549 vehicles were removed from East Hawaii to the Hilo Salvage Facility. In addition, we received over 159 applications under the Derelict Vehicle Amnesty Program. 74 vehicles were actually towed to County Salvage Facilities. 26 vehicles were removed from West Hawaii to the Kealakehe/Kailua Salvage Facility, and 48 vehicles were removed from East Hawaii to the Hilo Salvage Facility. 3. Process and recycle all derelict vehicles in compliance with Department of Health requirements. No violations at either of the County scrap metal processing and recycling yards for derelict or abandoned vehicles. 4. Monitor Salvage Facility operations contract for the processing and shipment of scrap metal. Scrap metal contractor removed 8,805 tons from Hilo and 7,196 tons from Kona or a total of 16,001 tons for the fiscal year 05-06. 5. Coordinate the removal, recycling and/or re -use of used tires for beneficial use. Contract was recently awarded and tire recycling and/or re -use has begun. 193 tons of used tires were shipped from Hilo to Los Angeles during the fiscal year. Final Status Report on Program Objectives for FY 2005-06 MU SOLID WASTE-,-'�, FUND ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND 1. To continue implementation of proposed actions identified in the Update to the Integrated Solid Waste Management Plan for the County of Hawaii. Currently working on various recycling and waste diversion programs, and procuring a Waste -to -Energy facility to achieve the many goals as set out in the Plan. 2. To construct the basic solid waste and recycling elements of the East Hawaii Regional Sort Station Complex. To design the further elements of the complex. Design was completed. Construction plans and specifications (bid documents) were advertised, and a tentative award was made. Funding shortfall required further re -design, and revision to the plans and specifications. Contractor reviewed revisions and "Scope of Work" had changed significantly. A request for additional funding is required to implement the re -design. 3. To procure the services of a private firm to operate a waste reduction facility, in accordance with the goals and objectives identified in the Update to the Integrated Solid Waste Management Plan, and any further identified public policy. Procurement process is currently underway. Proposals may be received from any of 3 short-listed private firms. All 3 firms are to propose on a waste -to - energy technology. 4. To close the South Hilo Sanitary Landfill when it reaches capacity in accordance with USEPA and State of Hawaii Department of Health standards. The closure plan is pending Department of Health (DOH) approval of permit modification, deferring closure for 2-4 years, possibly more with good management practices. The Division submitted a permit application to DOH to utilize existing airspace by changing the slope of the existing South Hilo Sanitary Landfill. This would be without exceeding the current approved footprint (horizontal expansion) or the current limited height of 196 feet above sea level (vertical expansion). DOH permit is in draft format and construction, utilizing the additional airspace, is ongoing. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND 5. To initiate repairs and enhancement services at all County transfer stations. Lack of a dedicated department maintenance staff limited the amount of repairs performed at all transfer stations. The major projects completed in this period are improvements to the Hilo Transfer Station and acquiring recycling bin ramps. The Hilo Transfer Station improvements included paving and installing water spigots in the recycling area, installation of a new exit road from the refuse chute area, and improved traffic flow. A request for proposals was sent out for the design contract to address the needs of the highest priority reconstruction efforts identified in the 2006 Island Wide Transfer Station Repair and Enhancement Plan. The Division is currently in contract negotiations to provide operations planning and design services for the reconstruction of Waiohinu, Volcano, Glenwood, and Pahoa Transfer Stations. Fifteen ramps have been purchased for use at recycling bins located at transfer stations. To date, two ramps have been installed; one at Hilo and the other at Waimea. The Kiholo Bay earthquake of October 15, 2006 disrupted schedules and took precedence over many of our efforts. This event caused damage at Kealakehe, Waimea, Kaauhuhu, and Waiohinu transfer stations. The staff engineer has been working closely with representatives of FEMA, State Civil Defense and Public Works to identify the extent of the damage and develop construction documents required for repair. 6. Fleet Maintenance. a) To repair and maintain our heavy truck tractor fleet on a timely basis by continuing daily maintenance checklists for timely identification of problems. The County has a vendor contracted to provide limited night maintenance service for the truck tractors on an "as needed" basis. Repair work is performed through Automotive Division when staff is available. Otherwise, it is contracted out on an emergency basis. Additionally, the Division continues to request maintenance staff to provide preventative maintenance and emergency repair of all Division light and heavy equipment. b) To continue a daily maintenance checklist on our compactor pick-up truck fleet. The County has a vendor contracted to provide night maintenance service on compactor trucks on an "as needed" basis. Additionally, the Division has requested maintenance staff to provide preventative maintenance and emergency repair of all Division light and heavy equipment. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND c) To continue a daily maintenance checklist on our heavy equipment and re- establish the functional daily required maintenance. The Division is responsible for operating and maintaining 2 active landfills, 20 transfer stations, 3 Division Baseyards, and 2 inactive landfills, in addition to performing island -wide transportation of municipal solid waste 362 days a year. The South Hilo Sanitary Landfill utilizes a 2003 Caterpillar D8 dozer and 2000 CAT 826G compactor and the West Hawaii Sanitary Landfill utilizes a 2001 Caterpillar D8 dozer and 2003 CAT 826G compactor. However there is no routine service on Division equipment as there is no backup equipment to allow taking equipment offline. Emergency repairs are being performed through Public Works, Automotive Division. The Solid Waste Division continues to request a Division -managed maintenance staff to perform emergency repairs and preventative maintenance per the manufacturer's recommended guidelines. The DOH Solid Waste Management Permit requires that this equipment be operating during landfill operating hours. Equipment malfunctions continue to threaten the Division's ability to maintain service to the public and to comply with regulatory minimum standards for the management of solid waste. d) To continue a recurring replacement schedule for our compactor trailers, and all other vehicles in the fleet based on age and repair costs. Six (6) new 75 -cubic yard refuse trailers and Two (2) open -top trailers are expected to be delivered this Fiscal Year. Additionally, the Division has requested maintenance staff to provide preventative maintenance and emergency repair of all Division light and heavy equipment. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND 7. Expand greenwaste and organics diversion to produce a value-added compost product for our island and provide greenwaste drop-offs at selected transfer stations island - wide. For the first half of fiscal year 2006-2007, 5,764 tons of green waste and pallets were processed into mulch in East Hawaii, and 14,427 tons of green waste and pallets were processed into mulch in West Hawaii. This amounts to a total of 20,190 tons of processed green waste and pallets in the first half of the fiscal year that could have gone directly to the landfills. In December, both green waste sites began accepting untreated wood pallets. Compost infrastructure in West Hawaii near the landfill at Pu' uanahulu, will hopefully be installed in FY 07-08. 8. To continue post closure maintenance and monitoring of Kailua and old Waimea landfills. The County will contract with a new vendor to provide monitoring, limited maintenance, and subsurface fire suppression activities at the old Kailua Landfill. Additional post closure monitoring and remediation will be required in order to comply with DOH/USEPA regulations. A County contractor performed monitoring and subsurface fire suppression activities at the Waimea Landfill. It is being monitored by County personnel for the presence of subsidence and signs of subsurface fires. A remedial draft action plan will be submitted to DOH when finalized to address the ongoing subsurface fires and to comply with DOH/USEPA regulations. 9. To expand recycling education, used residential motor oil recycling, glass recycling, e -waste collections, household hazardous waste collections and diversion grants. a) Used Motor Oil Recycling (UMO)- Diversion for the Is' quarter totaled 2,620 gallons of contaminated oil at our Do -It -Yourself sites and 372 gallons at transfer stations. b) Glass Recycling for the Is' quarter totaled 63.5 tons. In addition, non -11l5 glass bins have been placed at 15 of the island's transfer stations. A new proposal to expand recycling opportunities at transfer stations is under consideration. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND c) E -waste continues to be a challenge. The Division is currently funded for only 2 annual CompuCycle events, one in Kona and one in Hilo, and is looking at potential sites for regular E -waste collection because of the high demand. As a result of the earthquake, The Division coordinated with FEMA to arrange emergency collection and off -island disposal of over 31 tons of a -waste damaged as a result of the earthquake. The Kona event is scheduled for February 3, 2007 from 10:00 a.m. to 2:00 p.m. and the next Hilo event will be May 26, 2007 from 10:00 a.m. to 2:00 p.m. (likely at the Aupuni Center). d) Household hazardous waste expanded the December 2006 events in Kona and Hilo to include used or outdated medications. During these events, over 55 tons of primarily batteries and used motor oil were collected and properly disposed of. The Division applied for CDBG funding to conduct household hazardous waste collection events in rural districts of the Big Island in fiscal year 2008. e) The County recently implemented a program to collect and reuse latex paint and divert this from our landfills. Reuse is gaining in popularity through increased outreach and advertising, and is available at our Kea'au Recycle and Reuse Center. It doubled from the prior fiscal first half. f) Paper recycling is offered at 12 transfer stations with segregated bins at 3. A new proposal to expand recycling opportunities at the transfer stations is under consideration. As mentioned earlier, enhancements include the installation of 2 ramps for the recycling bins that now provides the public with a handicap accessible area to put recyclables into bins. Paving at the Hilo transfer station recycling area has improved customer experience. g) Kea'au Recycling and Reuse Center continues to operate successfully with average monthly tonnage diverted of 152 tons, or a 20% diversion rate (excluding HI -5). h) Kona Recycles @ Kealakehe: Community is adjusting well to multi -stream sort bins and the commercial cardboard acceptance policy is being well received. 10. To continue to support the HI5 programs and redemption centers for the public. Are of Hilo is currently operating redemption centers at 10 of the County's rural transfer stations: Hilo, Kea'au, Waimea, and Kealakehe (5 days a week), and Honokaa, Wai`6hinu, Puakb, Keauhou, Haw -1, and P3boa (weekends only). In addition, Atlas Recycling LLC offers redemption services on a daily basis at their permanent locations in Hilo and Kona, with once -a -month mobile redemption services in Ocean View and Naalehu. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND In October 2006, Reynolds Recycling opened its first redemption center on the Big Island in Hilo. They are open 5 days a week. In December 2006, an elementary education and outreach program called the H15 Magic Show was performed at more than 20 schools island wide, teaching children the importance of recycling. According to DOH, "from July 1 through October 31, 2006, the State's consumers were turning in about 67% of their recyclable beverage containers." This is slightly down from the previous year's figures of 73% during the same period. For the period of July through December 2006, Big Island residents recycled and redeemed approximately 44 million containers, diverting an estimated 3,000 tons of containers from County landfills. 11. To install security fencing at all County transfer stations. Security fencing is now in place at 14 of our 21 transfer stations. These include Waiea, Keei and Kaauhuhu that became operational in the last six months. The next stations to be gated are Paauilo and Kalapana. The gates have worked to increase cleanliness and deter abuse. Chutes that were overwhelmed due to nighttime use are now under control. With the installation of these gates we have also experienced increased operational responsibilities. Someone must be available on-site at opening and closing. Contracted security guards are being used where Division staff is not available. 12. Achieve full staffing for all Solid Waste Division positions and provide incentives for optimizing personnel efficiency. The Division and Department are continuing efforts to fill all vacant Division positions. The Division's efforts to identify additional needs and maximize existing resources are ongoing. As the Division is responsible for providing daily service, vacancies continue to adversely affect the Division's ability to maintain minimum levels of service. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND 13. To acquire trained and qualified safety personnel for implementation of safety and educational training programs and a medical monitoring program for all Solid Waste Division employees. Safety and educational training programs are extremely limited. The Division has 3 baseyards located throughout the County. The West Hawaii Sanitary Landfill contract operator, Waste Management of Hawaii, Inc., continues to provide ongoing safety and educational training to County landfill personnel operating at that facility. The Division has requested that specialized staff (i.e. Safety Coordinator) be provided to address worker and public health and safety issues at County solid waste management facilities, review changes in applicable industrial and occupational safety regulations, and to manage the Division's medical monitoring program. Six Month Progress Report on Program Objectives for FY 2006-07 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND 1. To continue implementation of proposed actions identified in the Update to the Integrated Solid Waste Management Plan for the County of Hawaii. Currently working on procuring a Waste to Energy facility in anticipation of Hilo landfill closure as a guide to achieve the goals. 2. To design and construct the East Hawaii Regional Sort Station. Design was completed. Construction plans and specifications (bid documents) were advertised, and a tentative award was made. Funding shortfall required further re- design, and revision to the plans and specifications. Contractor is reviewing revisions to determine if "Scope of Work" has changed significantly that would require an additional modification in funding. 3. To close the South Hilo Sanitary Landfill when it reaches capacity in accordance with USEPA and State of Hawaii Department of Health standards. Pending the Department of Health approval of permit modification, deferred for 2-4 years, possibly more with good management practices. The Division submitted a permit application to the Department of Health to utilize existing airspace by changing the slope of the existing South Hilo Sanitary Landfill without exceeding the current approved footprint (horizontal expansion) or exceeding the current limited height of 196 ft. above sea level (vertical expansion). 4. To initiate repairs and enhancement services at all County transfer stations. Lack of a Division -managed maintenance staff limited the amount of repairs performed at all transfer stations. Vandalism and abuse (including arson) continue to threaten the daily status of these facilities. Minor repairs were performed in order to maintain limited services and protect public health and safety. An in-house engineer was added to the staff. As an immediate result, the CDBG grant to enhance several transfer stations was completed. Other improvements included the emergency repairs to the Honomu TS, the installation of new chutes at Waimea TS, and Honoka'a TS. Security fencing was installed and gated hours of operation are posted at Wai`ohinu, Waiea, Ke'ei, Keauhou, Kailua, Waimea, Puako, Honoka'a Papaikou, Hilo, Glenwood, P6hoa, and Kea`au. Final Status Report on Program Objectives for FY 2005-06 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND 5. Fleet Maintenance. a) To repair and maintain our heavy truck tractor fleet on a timely basis by continuing daily maintenance checklists for timely identification of problems. County has a contract with a vendor to provide limited night maintenance service for the truck tractors on an "as needed" basis. Repair work is performed through Automotive Division when staff is available; otherwise it is contracted out on an emergency basis. Additionally, the Division continues to request maintenance staff to provide preventative maintenance and emergency repair of all Division light and heavy equipment. b) To continue a daily maintenance checklist on our compactor pick-up truck fleet. County has a contract with a vendor to provide night maintenance service on compactor trucks on an "as needed" basis. Additionally, the Division has requested maintenance staff to provide preventative maintenance and emergency repair of all Division light and heavy equipment. c) To continue a daily maintenance checklist on our heavy equipment and re-establish the functional daily required maintenance. The Division is responsible for operating and maintaining twenty-four (24) permitted solid waste management facilities and three (3) Division Baseyards, maintaining two (2) inactive landfills and performance of island -wide transportation of municipal solid waste three -hundred and sixty-two (362) days a year. The South Hilo Sanitary Landfill utilizes a 2003 Caterpillar D8 dozer and 2000 CAT 826G compactor and the West Hawaii Sanitary Landfill utilizes a 2001 Caterpillar D8 dozer and 2003 CAT 826G compactor. The heavy equipment is relatively young in age; however there is no routine service on Division equipment as there is no backup equipment, to allow taking equipment offline. Emergency repairs are being performed through Automotive Division. The Division continues to request a Division -managed maintenance staff to perform emergency repairs and preventative maintenance per the manufacturer's recommended guidelines. State of Hawaii Department of Health Solid Waste Management Permit requires that this equipment be operating during landfill operating hours. Equipment malfunctions continue to threaten the Division's ability to maintain service to the public and to comply with regulatory minimum standards for the management of solid waste. Final Status Report on Program Objectives for FY 2005-06 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND d) To continue a recurring replacement schedule for our compactor trailers, and all other vehicles in the fleet based on age and repair costs. Six (6) new 75 cubic yard refuse trailers and Two (2) open top trailers are expected to be delivered this Fiscal Year. Eight (8) refuse trailers are included in FY 2006- 2007 budget for replacement. Two (2) will be purchased as additional trailers to be put into the general rotation of fleet to accommodate the increased volume. Additionally, the Division has requested maintenance staff to provide preventative maintenance and emergency repair of all Division light and heavy equipment. 6. Expand greenwaste and organics diversion to produce a value-added compost product for our island and provide greenwaste drop-offs island wide. For the fiscal year 2005-2006, 26,384 tons of green waste were processed into mulch in East Hawaii, and 21,906 tons of green waste were processed into mulch in West Hawaii. This amounts to a total of 48,290 tons of processed green waste during the fiscal year that could have gone directly to the landfills. The proposed Compost facility to be located at West Hawaii is still a high priority for the Division. Funding is required. Additional diversion of Greenwaste from the Transfer Stations is required if Baling/ Barging of wastes off -island is probable. Funding for additional roll off trucks and bins is requested to transport Greenwaste from the Transfer Stations to the Greenwaste disposal areas. 7. To continue post closure maintenance and monitoring of Kailua and old Waimea landfills. The County contracts with a vendor to provide monitoring, limited maintenance, and subsurface fire suppression activities at the old Kailua Landfill. Additional post closure monitoring and remediation will be required in order to comply with State Department of Health/USEPA regulations. A County contractor performed monitoring and subsurface fire suppression activities at the Waimea Landfill. It is being monitored by County personnel for the presence of subsidence and signs of subsurface fires. A remedial draft action plan will be submitted to the State Department of Health when finalized to address the ongoing subsurface fires and to comply with State Department of Health/USEPA regulations. Final Status Report on Program Objectives for FY 2005-06 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND 8. To continue and expand recycling education programs, the used residential motor oil recycling program, the glass recycling program, and the diversion grant program. A total of 5,904 tons of paper and 246 tons of used cooking oil were diverted from the County landfills during the fiscal year 2005-2006. A total of 532 tons of glass was diverted from County landfills during the fiscal year 2005-2006. Bi -annual residential household hazardous waste collections were held in December 2005 in both Hilo and Kona and June 2006. A total of 117 tons of household hazardous waste was collected. The next collections will be in December 2006. The diversion rate for the fiscal year was approximately 26%. New non -HI 5 glass bins have been placed at 16 of the island's transfer stations and mixed recycling bins are now at 10 transfer stations. New signage has been provided and installed at all recycling bins at transfer stations. Kea`au Recycling & Reuse Center continues to operate successfully with average yearly tonnage diverted of 140-150 tons. Kona Recycles @ Kealakehe: One more site improvement was implemented in January to transition to a 3 -stream collection which brings the total for multi -stream sort transfer stations to (2): non HI 5 glass, segregated corrugated cardboard, and "mixed" collections consisting of all other paper fibers, plastics #1& #2, and metal cans. The site is permitted by DOH to receive cardboard and paper fibers from businesses as well as households. The Recycling section's new information line for Solid Waste and Recycling — 961-5044 is working out well. The music jingle "Everyone Recycle" is playing on some of our radio spots. Compucycle has expanded to include collections of TVs, VCRs and home entertainment equipment. The Kona event is in February 2007 and the next Hilo event will be in May 2007 (likely at the Aupuni Center). 9. To support the implementation of the state's Beverage Container Deposit fee system and develop redemption centers for the public. Bottle Bill Status: Arc of Hilo is currently operating redemption centers at ten (10) of our rural transfer stations (Waimea, Kea`au, Kailua-Kona, Hilo, Wai`bhinu, Puako, Keauhou, Hilwi, Pilhoa and Honoka'a). According to data provided by DOH, the Big Island's recovery rate for the period July 2005 through March 2006 is 79%, while the statewide recovery rate is 68%. Total tonnage of beverage containers diverted from the landfill during this same time period was 6,118. Final Status Report on Program Objectives for FY 2005-06 ENVIRONMENTAL MANAGEMENT SOLID WASTE FUND 10. To install security fencing at all County transfer stations. The Division installed access gates at Wai`bhinu, Glenwood, and Pahoa this fiscal year. Waiea was completed prior to September 30, 2006. Ke'ei began securing the gate on October 2, 2006 and Ka'auhuhu (Haw -1) on November 9, 2006. Kalapana and Paauilo are currently in the contract phase. 11. Achieve full staffing for all Solid Waste Division positions and provide incentives for optimizing personnel efficiency. The Division and Department are continuing efforts to fill all vacant Division positions. The Division's efforts to identify additional needs and maximize existing resources are ongoing. As the Division is responsible for providing daily service, absences continue to adversely affect the Division's ability to maintain minimum levels of service. 12. To acquire trained and qualified safety personnel for implementation of safety and educational training programs and a medical monitoring program for all Solid Waste Division employees. Safety and education training programs are extremely limited. The Division has three (3) baseyards located throughout the County. The West Hawaii Sanitary Landfill contract operator, Waste Management of Hawaii, Inc., continues to provide ongoing safety and educational training to County landfill personnel operating at that facility. The Division has requested that specialized staff (i.e. Safety Coordinator) be provided to address worker and public health and safety issues at County solid waste management facilities, review changes in applicable industrial and occupational safety regulations and to manage the Division's medical monitoring program. Inspections from the State Hawaii Occupational Safety and Health Division (HIOSH) at the three baseyards resulted in citations and penalties being assessed. Final Status Report on Program Objectives for FY 2005-06 m GOLF" COURSE FUND PARKS & RECREATION GOLF COURSE FUND 1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal Golf Course by: a. aerating all golf course greens in April and September, weather permitting; Objective being achieved. First phase completed. Greens were aerated in September. Second phase scheduled for April (Deep tine aeration). b. verticut and de -thatch all greens in January, May and October, weather permitting, or as needed; Objective being achieved. First phase completed in September - moved the first phase up one month due to weather. Second phase was completed in November. Third phase is scheduled for February (grooming). c. controlling application of fertilizer and pesticide to greens, fairways and tees weekly, or as needed; Objective being achieved. Fertilizers and pesticides being applied on a monthly basis as needed. d. controlling application of herbicide to greens, tees, stream beds, ditches and course boundaries weekly, or as needed; Objective being achieved. Herbicide being applied monthly as needed. e. daily mowing of greens; Objective being achieved. Greens being mowed on a daily basis. f. mowing of tee tops every Thursday, weather permitting; Objective being achieved. Tee tops being mowed every Thursday. g. mowing of fairways Monday through Friday, weather permitting; Objective being achieved. Fairways being mowed Monday through Friday. h. Controlled application of pre -emergent herbicides to fairways in October, December, February, April and June, weather permitting. Pre -emergent herbicides will be applied to the green surrounds in February. Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION GOLF COURSE FUND 2. Schedule and assign tee times for: a. individuals and groups on a daily basis; Objective being achieved. b. club tournaments every six months; Objective being achieved. c. larger fundraising tournaments on an annual basis. Targeting, but not limited to six fundraisers per fiscal year. Objective being achieved. 3. Schedule inspection and repairs of course structures, clubhouse facilities and maintenance warehouse during the months of July, October, January, and April, Objective being achieved. Inspections were done in July and October. 4. Daily routine inspections and maintenance of equipment, course vehicles and safety equipment. Objective being achieved. Equipment has been checked on a daily basis. 5. Restaurant, proshop and driving range will be open everyday that the golf course is open to the public at least 90% of the time. Objective being achieved. Restaurant open 100% of the time the golf course is open. 6. 80% of the service surveys received by golfers will be satisfactory or better. Objective being achieved. More than 80% of the service surveys have been satisfactory or better. 7. 50% of all employees will have at least one training course. Training is being scheduled. 8. 100% of employees will be exposed to safety talks at least once per month. Objective being achieved. Six Month Progress Report on Program Objectives for FY 2006-07 PARKS & RECREATION GOLF COURSE FUND 1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal Golf Course by: a. aerating all golf course greens in April and September, weather permitting; Objective not achieved. We were unable to aerate the greens twice due to bad weather. We were, however, able to aerate (core) the greens once and punch the greens with solid tines once. b. verticut and de -thatch all greens in January, May and October, weather permitting, or as needed; Objective achieved. c. controlling application of fertilizer and pesticide to greens, fairways and tees weekly, or as needed; Objective achieved. Fertilizers and pesticides have been applied on a monthly basis as needed. d. controlling application of herbicide to greens, tees, stream beds, ditches and course boundaries weekly, or as needed; Objective achieved. Herbicide has been applied monthly as needed. e. daily mowing of greens; Objective achieved. Greens mowed on a daily basis. f. mowing of tee tops every Thursday, weather permitting; Objective achieved. Tee tops mowed every Thursday. g. mowing of fairways Monday through Friday, weather permitting; Objective achieved. Fairways mowed Monday through Friday. It. Controlled application of pre -emergent herbicides to fairways in October, December, February, April and June, weather permitting. Objective not completed. Not necessary at this time. Final Status Report on Program Objectives for FY 2005-06 PARKS & RECREATION GOLF COURSE FUND 2. Schedule and assign tee times for: a. individuals and groups on a daily basis; Objective achieved. b. club tournaments every six months; Objective achieved. c. larger fundraising tournaments on an annual basis. Targeting, but not limited to six fundraisers per fiscal year. Objective achieved. 3. Schedule inspection and repairs of course structures, clubhouse facilities and maintenance warehouse during the months of July, October, January, and April. Objective achieved. Inspections were done in July, October, January, and April. Applicable work orders have been submitted. 4. Daily routine inspections and maintenance of equipment, course vehicles and safety equipment. Objective achieved. Equipment has been checked on a daily basis. 5. Restaurant, proshop, and driving range will be open everyday that the golf course is open to the public at least 90% of the time. Objective achieved. All facilities have been open to the public 100% of the time that course is open. 6. 80% of the service surveys received by golfers will be satisfactory or better. Objective achieved. Approximately 80% of surveys turned in during the fiscal year have been satisfactory or better. 7. By July 2005, 100% of employees requiring and requesting immunization will be immunized. Objective achieved. 100% of all employees requesting immunization have been immunized. Final Status Report on Program Objectives for FY 2005-06 PARKS & RECREATION GOLF COURSE FUND 8. 50% of all employees will have at least one training course. Objective achieved. 9. 100% of employees will be exposed to safety talks at least once per month. Objective achieved. Safety talks have been conducted every month by Grounds Maintenance Supervisor. Final Status Report on Program Objectives for FY 2005-06 G EOTHE MAL >7GL DC TIO N RE OL -VI YJ U FUND PLANNING GEOTHERMAL RELOCATION REVOLVING FUND 1. The Geothermal Relocation Revolving Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. Objective being achieved. No claims filed. Six Month Progress Report on Program Objectives for FY 2006-07 PLANNING GEOTHERMAL RELOCATION REVOLVING FUND 1. The Geothermal Relocation Revolving Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. Objective achieved. Final Status Report on Program Objectives for FY 2005-06 HOUSING FUND HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Administration Division 1. Coordinate technical and clearinghouse assistance to at least one developer or non- profit organization on Housing and Community Development projects and programs during the fiscal year. Ongoing. The OHCD provided Steadfast Housing Development Corporation with Certification of Consistency with the Consolidated Plan for Puamelia Group Home, a supportive housing program. The OHCD provided Hawaii Island Community Development Corporation (HICDC) with clearinghouse assistance in support of HICDC's request for Low Income Tax Credit Program. The OHCD provided technical assistance to the following developer regarding the Affordable Guidelines for the County of Hawaii: • DePonte Brothers, LLC • Cheryl Green Construction • Volcano Fairways Development Corporation • Wailuku Village, LLC • West Hawaii Business Park, LLC • Westpro Development, LLC 2. Plan and coordinate at least one upgrade of hardware and software to maintain the operational efficiency of the LAN/WAN and other related automated systems within the OHCD during the fiscal year. Hardware upgrades include purchase of new monitors and purchase of replacement backup power supplies. Software upgrades include an upgrade to the MAS90 accounting software package. Planning Branch 1. Provide staff support or technical assistance to at least one non-profit agency during the fiscal year. Ongoing. The OHCD has provided the Hawaii Island Community Development Corporation (HICDC) in securing water for its affordable housing projects. The OHCD provided monetary support to purchase materials needed to repair 20 units at the Kawaihae Transitional Housing Program. Six Month Progress Report on Program Objectives for FY 2006-07 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Administration Division (continued) 2. Implement State Land Use and County employee/affordable housing requirements on at least one developer during the fiscal period. Ongoing. The OHCD negotiated and executed the following affordable housing agreements: • Hanaula Village Partners, LLC — 7 credits secured by an agreement with HICDC to produce housing units • Lava Kuakini, LLC — 50 housing units • Volcano Fairways Development Corporation — 4 housing units 3. Revise the Housing chapter (Chapter 11) of the Hawai' i County Code to encourage further development of affordable rental housing. Ongoing. The OHCD, by approval of the County Council, amended Chapter 11 of Hawaii County Code to allow developers to produce rental housing for families earning between 100% - 120 % of median income for '% credit. In addition, the OHCD began a revision to language in Chapter 11 that clarified the calculation of in -lieu fees. 4. Generate a Housing Strategic Plan to establish the implementation and enforcement process of Hawaii County Code, Chapter 11. Ongoing. The OHCD has begun the procurement process for a planning consultant to evaluate and strengthen the implementation and enforcement of Chapter 11. 5. Measure accomplishments of and update the Big Island Strategic Plan on Homelessness. Ongoing. The OHCD continues to work with the Community Alliance Partners (CAP), the County's homeless coalition, in evaluating the Big Island Strategic Plan on Homelessness. Progress was recently collected for calendar year 2006 and will be compiled within the next month for review and evaluation. Renovate 20 units of the Kawaihae Transitional Housing Program to sustain the program for at least two (2) years. Completed. The OHCD and the Mayor's office worked with the Kawaihae Transitional Housing Program and community volunteers and completed all necessary repairs to the 20 studio units. Six Month Progress Report on Program Objectives for FY 2006-07 OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Administration Division (continued) 7. Coordinate with the County's homeless coalition, Community Alliance Partners, to construct one (1) overnight homeless program to service West Hawaii. Ongoing. The OHCD has worked with the West Hawaii homeless service providers to develop a model of the West Hawaii overnight shelter. The OHCD is providing a consultant to address the environmental review requirements for the project site. The OHCD, in collaboration with the CAP, has begun educational outreach to the business area surrounding the project site. 8. Provide technical assistance to at least one (1) not -For-profit entity in the HUD SuperNOFA application process for homeless program funds. Ongoing. The SuperNOFA is announced in the later part of the Fiscal year (between January and March). Hire additional staff to assist with policy, planning and compliance support to the Planning Services Branch. Completed. An additional staff member has been hired to assist the Planning Branch. 10. Conduct at least two (2) workshops to further Fair Housing within the County. Ongoing. The OHCD has scheduled Fair Housing Seminars both in East Hawaii (Hilo 4/25/07) and West Hawaii (Kona 4/26/07). 11. Conduct at least two (2) Fair Housing workshops for persons of Non-English (NE) speaking and Limited English Proficiency (LEP). Ongoing. The OHCD continues to collaborate with community groups to determine the location of need. 12. Conduct one (1) Analysis of Impediments to identify and address discriminatory impediments. Ongoing. The OHCD will procure a consultant to conduct an Analysis of Impediments for the County of Hawai i. Six Month Progress Report on Program Objectives for FY 2006-07 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Community Development Division Community Development Block Grant (CDBG) 1. Solicit proposals from eligible entities for the 2007 CDBG program by January 2007. Ongoing. Proposals are due to the OHCD on 1/11/07. 2. Prepare the annual Consolidated Action Plan and submit the Plan to HUD by May 15, 2007. Ongoing. Held public hearings in October 2006. 3. Implement, monitor, complete, and/or close CDBG projects in accordance with program regulations. Ongoing. Implementing 14 projects and completed 2 projects. 4. By April 2007 the balance of CDBG funds in the federal treasury must be less than one and a half times the yearly grant amount. Ongoing. Balance as of 12/31/06 was 1.74 times the yearly grant amount. 5. Complete the reporting, monitoring, and audit requirements of CDBG program by December 2006 for fiscal year ending June 2006. Completed. Yearly performance report submitted and approved by HUD Single audit testing was conducted. HOME 1. Solicit project proposals from eligible entities for the 2007 HOME program by January 2007. Ongoing. Proposals are due to the OHCD on 1/11/07. 2. Prepare the Program Description and submit the Description to the State's Housing and Community Development Corporation of Hawai' i (HCDCH) by May 15, 2007. Ongoing. Soliciting proposals. Six Month Progress Report on Program Objectives for FY 2006-07 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Community Development Division (continued) Implement, administer, complete and close out HOME projects in accordance with program regulations. Ongoing. Implementing 8 projects. 4. Complete the reporting, monitoring, and audit requirements of HOME program by December 2006 for fiscal year ending June 2006. Completed. Yearly performance report submitted and approved by HUD. Single audit testing was conducted. Workforce Investment Act (WIA) 1. Prepare the 2007 Annual Plan and submit the Plan to DLIR by April 2007. Ongoing. Annual Plan process for PY 07-09 will begin in February 2007. 2. Monitor the Adult Dislocated Worker and Youth Program by June 2007. Ongoing. Adult/Dislocated Worker programs were monitored August 2006. Youth programs monitoring is scheduled for January -February 2007. 3. Provide services to: 400 adults who are 18 years of age and older and meet the income requirement; 325 dislocated workers who have recently been layed off due to shutdown of business and who have been given notice of layoff, 200 in -school youth (ages 14-18) and out-of-school youth (ages 14-21) who are considered disadvantaged with at least one of the WIA program barriers. Ongoing. 94 adults served to date; 88 dislocated workers served to date; 118 in- and out-of-school youth served to date. 4. Plan and implement the One -Stop Center operations in Hawai'i County by June 2007. Ongoing. Held monthly meetings, updated Memorandum of Understanding, revised cost allocation plans and referral system. 5. Coordinate and provide support to the Hawaii County Workforce Investment Board, Hawai'i County Youth Council and its subcommittees by June 2007. Ongoing. Held WIB meetings in August 2006 and November 2006. Youth Council and subcommittees meet monthly. Six Month Progress Report on Program Objectives for FY 2006-07 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Community Development Division (continued) 6. Monitor two vendors on the Eligible Training Providers list in Hawaii County by June 2007. Ongoing. Monitoring is scheduled for May 2007. 7. Solicit proposals for interested vendors and renewing existing providers for the Eligible Training Providers list in FY 2006-2007. Ongoing. Will begin solicitation and renewals for FY `07 by April 2007. Development Division 1. Develop at least one housing project alone or in partnership with government agencies or the private sector during the fiscal year. Ongoing. Working with Hawaii Island Community Development Corporation (HICDC) on the Ainakea Housing Project. 2. Provide technical assistance to at least one non-profit organization in applying for other resources to develop affordable or special needs housing by June 2007. Ongoing. Assisted the HICDC to develop Elderly Housing. 3. Apply for additional funding to implement construction management and two supportive housing projects. Applied for 2006 State Legislative funds for planning, design and construction of the West Hawaii Emergency Shelter. Applied for HOME funds for the environment/design phases and 2007 State Legislative funds for the construction of the Kaloko Transitional Housing Program. 4. Develop a community of 800-1200 for -sale and rental units of workforce housing on the County's 268 acres of land in Waikoloa. Ongoing. Created the Hawaii Island Housing Trust (HIHT), a Hawaii non- profit corporation. The HIHT was established to assist the County in providing affordable workforce housing. Transferred the 268 acres of County land to the HIHT to develop workforce housing. Executed a predevelopment loan. Six Month Progress Report on Program Objectives for FY 2006-07 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Development Division (continued) 5. Plan and coordinate a homeownership counseling program. Ongoing. RFP awarded to Hawaf i HomeOwnership Center of Honolulu. The 12 -month contract is effective January 1, 2007. Existing Housing Division Housing Choice Voucher Program 1. Maintain a 99% utilization rate of HUD provided funding for Section 8 Housing Choice Voucher Program. Ongoing. As of December 2006, offered over 2,000 individuals the opportunity to participate in the Housing Choice Voucher (Section 8) Program. Continue to work on meeting funding utilization rate. 2. Implement the Section 8 Homeownership Program. Ongoing. In October 2006, the OHCD conducted island -wide informational meetings for all eligible Housing Choice Voucher (Section 8) participants. Increase the number of participants in the Section 8 Family Self -Sufficiency Program to 75 by June 30, 2006. Ongoing. As of December 31, 2007, there are 58 participants in the Section 8 Family Self -Sufficiency Program. 4. Continue to improve the image of the Section 8 Program by emphasizing adherence to the program's guidelines and by meeting with community groups and property owners at least quarterly. Ongoing. The Existing Housing Division has plans to hold a Landlord Forum in 2007. 5. Apply for additional HUD funding. Ongoing. Application to HUD for additional funding is due in April 2007. Six Month Progress Report on Program Objectives for FY 2006-07 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Existing Housing Division (continued) Rehabilitation Loan Program 1. Implement the Native American Housing and Self Determination Act (NAHASDA) Rehabilitation Loan Program. Ongoing. In August 2006, the OHCD participated in the HPM Building Supply Product Show to promote the program. In September 2006, presented program information at the Panaewa and Keaukaha Community meetings 2. Implement the American Dream Downpayment Initiative (ADDI) Program. Ongoing. In November 2006, conducted island -wide informational meetings for the general public. 3. Complete the rehabilitation of 10 existing housing units owned by low and moderate income person(s) through the Residential Emergency Repair Program by June 30, 2007. Ongoing. Continuing to work with homeowners in completing outstanding work funded by the program. 5. Maintain a 99% utilization rate of HUD provided funding for the Housing Preservation Grant. Ongoing. Continue to work with HCEOC, who administers the Housing Preservation Grant Program, to ensure maximum utilization of the HPG funds. 6. Apply for additional funding to implement special rehabilitation loan programs. Ongoing. Application for additional funding will be submitted in January 2007. Other Programs 1. Develop and implement a Special Program that provides a tax credit to owners of housing units that are rented to low income households. Ongoing. The OHCD is working with County Finance Department in developing the program. Six Month Progress Report on Program Objectives for FY 2006-07 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Administration Division Planning Branch 1. Coordinate technical and clearinghouse assistance to at least one developer or non- profit organization on Housing and Community Development projects and programs during the fiscal year. The OHCD also provides technical assistance to non-profit homeless service providers and non-profit Fair Housing service providers applying for various HUD grants. The OHCD did review and provide input on proposals for homeless service funds, which resulted in the award of $68,100 for three (3) service agencies in Hawaii County. The OHCD also provided in-kind support for a non-profit Fair Housing services provider, which resulted in one (1) grant award. 2. Conduct at least two workshops to further Fair Housing within the County. The OHCD administered two (2) Fair Housing seminars for the general public. Prior to and following the training, the OHCD administered tests to measure knowledge gained by participants. As a result of the training, 100% of seminar participants experienced an increase in Fair Housing knowledge. The OHCD has not yet administered training for person of non-English or Limited English proficiency, but is actively pursuing to accomplish this for the next year. Technology Branch 1. Plan and coordinate at least one upgrade of hardware and software to maintain the operational efficiency of the LAN/WAN and other related automated systems within the OHCD during the fiscal year. The Administration Division upgraded the LAN/WAN hardware in 11/05 and 12/05, and upgraded the Section 8 software in 07/05, 08/05 and 12/05. Community Development Division Community Development Block Grant (CDBG) 1. Solicit proposals from eligible entities for the 2006 CDBG program by January 2006. Completed. Public hearings were held in Hilo, Kona, POhoa, Honoka'a and Ka' G in October, 2005. Proposal packets were available in October and the proposals were due to the OHCD on January 12, 2006. Final Status Report on Program Objectives for FY 2005-06 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Community Development Division (continued) Prepare the annual Consolidated Action Plan and submit the Plan to HUD by May 15, 2006. Completed. The Action Plan was submitted to HUD in May, 2006 and approved on June 21, 2006. Implement, monitor, complete, and/or close CDBG projects in accordance with program regulations. Completed. Implemented 7 projects, 5 projects were completed, installed solar water heating to 2 homes, 5 homes were rehabilitated, and 10 projects are under onstruction. 4. By April 2006 the balance of CDBG funds in the federal treasury must be less than one and a half times the yearly grant amount. Completed. The County's balance as of April 2006 was 1.25 times the yearly grant amount, which met the federal requirement. 5. Complete the reporting, monitoring, and audit requirements of CDBG program by December 2005 for fiscal year ending June 2005. Completed. The Single Audit worksheets were submitted in August 2005, and the CAPER report was submitted to HUD in September 2005. HOME 1. Solicit project proposals from eligible entities for the 2006 HOME program by January 2006. Completed. Public hearings were held in Hilo, Kona, POhoa, Honoka'a and Ka'u in October, 2005. Proposal packets were available in October and the proposals were due to the OHCD on January 12, 2006. 2. Prepare the Program Description and submit the Description to the State's Housing and Community Development Corporation of Hawaii (HCDCH) by May 15, 2006. Completed. The Program Description was submitted to the State on September 13, 2006, and awaiting State approval. Final Status Report on Program Objectives for FY 2005-06 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Community Development Division (continued? 3. Implement, administer, complete and close out HOME projects in accordance with program regulations. Completed. Funded 4 projects (Kino'ole Elderly Housing Project, Hualalai Elderly Housing Project Phase III, Tenant Based Rent Assistance, and the Downpayment Assistance Projects). 4. Complete the reporting, monitoring, and audit requirements of HOME program by December 2005 for fiscal year ending June 2005. Completed. The Single Audit worksheets were submitted in August 2005, and the CAPER report was submitted to HUD in September 2005. Workforce Investment Act (WIA) 1. Plan and implement the Workforce Investment Act (WIA) Program, which includes the Adult Services, Dislocated Worker Services, and Youth Services, in accordance with program regulations by June 2006. Completed. The State's Workforce Development Division provided assistance to 229 adults and 214 dislocated workers. Goodwill Industries and the Department of Defense's About Face Programs provided youth services to 113 in -school youths and 82 out-of-school youths. 2. Monitor the WIA service providers by June 2006. Completed. The OHCD monitored the Adult and Dislocated Worker Programs in September and December of 2005. The OHCD monitored the youth programs in August 2005, January 2006 and May 2006. 3. Solicit proposals from qualified vendors to provide youth services in FY 2005-2006, in accordance with the WIA program by Sept 2005. Completed. The Youth Council selected Goodwill Industries and the Department of Defense to provide youth program services in FY 2005-2006. Final Status Report on Program Objectives for FY 2005-06 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Community Development Division (continued) 4. Plan and implement the One -Stop Center operations in Hawai'i County by June 2006. Completed. The OHCD has assumed the duties of the One -Stop Manager as of October 2005, and is currently implementing and coordinating services such as job fairs and apprenticeship expos. 5. Coordinate and provide support to the Hawaii County Workforce Investment Board, Hawai'i County Youth Council and its subcommittees by June 2006. Completed. The OHCD coordinated and supported the 4 Board meetings, 11 Youth Council meetings, 11 Executive Board meetings and 14 committee meetings. Monitor two vendors on the Eligible Training Providers list in Hawai'i County by June 2006. Completed. Career Kokua monitored two providers in July and August 2005. 7. Solicit proposals for interested vendors for the Eligible Training Providers list in FY 2005-2006. Completed. All providers were approved and certified in July 2005. Development Division 1. Complete the rehabilitation of 10 existing housing units owned by low -and moderate income persons through the Residential Emergency Repair Program by June 2006. Seven loans were completed. Two loans in progress. 2. Develop at least one housing project alone or in partnership with government agencies or the private sector during the fiscal year. Working with the Hawaii Island Community Development Corporation (HICDC) on the Hualalai Elderly Housing Project, Phase III, and Kino'ole Senior Housing Project. Final Status Report on Program Objectives for FY 2005-06 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Development Division (continued) 3. Implement the State Land Use and County employee/affordable housing requirements on at least one developer during the fiscal period. The OHCD continues to provide technical assistance to developers needing to satisfy housing conditions imposed as a result of a Change of Zone application. Affordable housing agreements have been executed with the following developments: Kahaolino Partners, LLC (7-3-005:095,085,031) — Seven (7) credits purchased from Developer Lava Kuakini, LLC Uluwehi Properties, LLC (7-5-017:021) — Two (2) affordable housing units Affordable housing conditions are in negotiation for the following developments: • TSA Corporation (7-3-051:por. 060) • CL&D Five, LLC (7-5-010:065) • Westpro Development, Inc. (7-3-010:por. 003) • Hanaula Village Partners, LLC (5-4-006:021 and 036) • Wailuku Village, LLC (2-6-008:023) 4. Select a master developer to develop the 268 acres in Waikoloa and to move forward as an affordable housing project. The County selected UniDev, LLC, as the master developer. Conducted various workshops for the Hawaii County Housing Agency. Created the Hawaii Island Housing Trust (HIHT) Non -Profit, who will be responsible for carrying out the project. The County transferred the 268 acres of land in Waikoloa to the HIHT. 5. Provide technical assistance to at least one non-profit organization in applying for other resources to develop affordable or special needs housing by June 2006. Provided assistance to the HICDC for the Wino ole Elderly Housing Project. 6. Apply for additional funding to implement projects. The Development Division will apply for funding in January, 2007. Final Status Report on Program Objectives for FY 2005-06 HOUSING OFFICE OF HOUSING & COMMUNITY DEVELOPMENT Existing Housing Division Maintain a 99% utilization rate of HUD provided funding for Section 8 Housing Choice Voucher Program. Utilized 95% of HUD provided funding for Housing Choice Voucher (Section 8) Program. 2. Develop and implement Section 8 Housing Choice Homeownership Program. Completed the implementation of the Section 8 Homeownership Option Program. Conducted island -wide informational meetings. Maintain a 99% utilization rate of the HUD provided Family Self -Sufficiency Housing Choice Vouchers. Utilized 100% of the funding provided for the Section 8 Family Self - Sufficiency Program. Applied and received program funding for calendar year 2007. 4. Continue to improve the image of the Section 8 Program by emphasizing adherence to guidelines and by meeting with community groups and property owners at least quarterly. Held meeting with community groups and property owners. Participate in Fair Housing Seminar held in April 2006. 5. Apply for additional HUD funding. In April 2006, submitted application to HUD for additional housing assistance funding. Final Status Report on Program Objectives for FY 2005-06 0 S --)S �T FUND PLANNING GEOTHERMAL ASSET FUND 1. The Geothermal Asset Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. Objective being achieved. No claims filed. Six Month Progress Report on Program Objectives for FY 2006-07 PLANNING GEOTHERMAL ASSET FUND 1. The Geothermal Asset Fund shall be administered in an efficient and responsible manner complying with all applicable ordinances and rules. Objective achieved. Final Status Report on Program Objectives for FY 2005-06