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HomeMy WebLinkAboutCOM 0048.009 2006-2008 ' Lawrence K. Mahuna Harry Kim Mayor _ ; Police Chief .r•. e:~c "e~oi~"'~ Harry S. Kubojiri Deputy Police Chief County of Hawaii POLICE DEPARTMENT February 28, 2007 349 Kapiolani Street • Hilo, Hawaii 96720-3998 (808)935-3311 • Faz (808)961-8869 TO PETE HOFFMAN, COUNCIL CHAIR AND COUNCIL MEMBERS VIA ANNA S 0, CONTROLLER r,~ N FROM NCE K MAHUNA, POLICE CHIEF r'! ~ SUBJECT NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 06-79, Section 7(1) ro FJ Name of Grant Program: HI Community Based Traffic Coordinator rn Federal or State Grantor: State Department of Transportation Public Affairs Office-Safe Community Program County Grantee Department/Agency: County Police Department Grant No.: AL07-02(02-H-01) Amount of Grant: $52,000.00 Amount of County Match: None County Revenue & Expenditures Acct 010.201.5216.17; 3303.62 Grant Period: October 1, 2006 -September 30, 2007 Purpose of Grant: To reduce the number of alcohol related fatalities and injuries, increase public awareness, and provide a constant deterrence against impaired driving. Is final report required by grantor? yes Q' Notification Attached: yes Comm. No• ~ Ref• To: ~ Ref. Date MA~~ "HawaPi County is an Equal Opportunity Provider and Employer' APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT STATE OF HAWAII SAFE COMMGNITY PROGRAM -SAFETY OFFICE FOR SCP-SO USE ONLY PART I (Applicant to Complete) Protect Number: AL07-02 (02-H-O1) 1. APPLICANT (Name and Address) Title: HC PD HI COMMUNITY BASED TRAFFIC Hawaii County Police Department COORDINATOR 399 Kapiolani Street Standard Area: AL Hiio, Hawaii 96720 2. AGENCY UNIT (Name and Address) Effective Date: 10-01-06 Ha,.~aii County police Department 399 Kapiolan_ Street, Hilo, Hawaii 96-20 Federal Funds Obligated $52,000.00 FY Funds2007 Addendum YES X NO 3. DURATION ;[°lonth, Day, Year) A. Grant Period B. Project Periou Benefit of STATE X COUNTY From: 10-Oi-06 From: 10-01-06 To: 09-30-07 To: 09-30-07 4. LOCATION OF PROJECT 5a. Type of Application (Check Appropriate Item(sl Hawaii County Police Department Initial -Revision X Continuation 399 Kapiolani Street Hilo, Hawaii 96720 5b. REIMBURSEMENT SCHEDULE DESIRED Monthly x Quarterly 6. PROJECT DESCRIPTION (Schedule A) 7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The project objectives are to reduce the number of alcohol related fatalities and injuries, increase public awareness, and provide a constant deterrence against impaired driving. 8. BUDGET (Schedui2 B) 8A. COST CATEGORY Total Expenditures Grant Period Prior Years Project Period (1) Personal Services S-9~;~-D`.rtTfl SO (2) Consultant Services ~$0 $0 (3) Commodities ~ ~ - SO (9) Other Direct/Indirect Costs ~ SO SO TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $52,000.00 $0 8B. SOURCE OF FUNDS $52,000.00 C. SPECIFY HOW NON-FEDERAL (1) Federal (100 $ of TOTAL) SHARE WILL BE PROVIDED (2) Applicant Age 9. MILESTONES (Schedule C) 10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE See Schedule D, attached) 11. ACCEPTANCE OF CONDITIONS. It is understood and agreed by the undersigned that a reimbursement grant received as a result of this application is subject to Public Law 89-564 (Highway Safety Act of 1966) and all administrative regulations governing grants established by the D.S. Department of Transportation and the State of Hawaii. It is expressly agreed Chat this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant agency will meet the requirements as set forth herein, including accompanying schetlu les A, B,C d D, which are ;ncorporated herein and made a part of this application. utho rization to proceed with this Highway Safety Project is requested. 11A. PROJEC CTOR 11B. AUT RI ING O FICIAL OF AGENCY UNIT Signature ~.r/~/~,a.~---- Signature Name LAWRENCE K. MAHUNA Name t~txtr~r-~6~r+ DIXIE KAETSU Title POLICE CHIEF Title i~'f6R (KOf1CgkIQ DlilCfO( Date Date Zgos To be prepared by applicant, use separatz sheets as required, Form HS 3-71 Rev. 7/19/00 PART II !Safe Community Program - Safety Office to complete) Project Number: AL07-02 (02-H-O1) 1. ADDENDUM (For MVSO Use Only) 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program. A. Effective Date October 1, 2006 B. Federal Fu s Ob~ga ~e $2,000.00 C. Approval to J ~ D. Signa e ~ IZ~~', i r E. Name G on K.K. Hong F. Title Highway Safety Man' er STATE OF HAWAII ) SS. COUNTY OF HAWAII ) On this day of ~%~~~t~J , 2006, before me personally appeared DIXIE KAETSU, to me personally known, who, being by me duly sworn, did say that she is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the sea! affixed to the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii. ~ VIR IA M. TOLENTINO N ry Public, State of Hawaii My commission expires: 4122/2009 ,``~t~ttttctrtr1r~~i C a, ~p'• ~BL~•'~.~ IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed. APPROVED AS TO FORM AND LEGALITY: 1o~3/oV DE rporation ounsel SCHEDULE A HCPD HI COMMUNITY BASED TRAFFIC COORDINATOR MISSION/GOAL The goal of this program is to reduce the number of alcohol, speed and seat belt non-use related traffic fatalities and injuries on the Big Island of Hawaii by 10%. The community based coordinator will plan and coordinate media and educational activities and be a liaison between state, county and community agencies and organizations. STRATEGIES 1. Continue to facilitate an impaired driving prevention county task force as recommended by NHTSA in partnership with the community and advocates like MADD. 2. Collaborate with government agencies, especially the Dept. of Education, to assist with the Shattered Dreams program and other educational programs such as Click It or Ticket and including seat belt and impaired driving training as part of the Health curriculum and Driver Education. 3. Liaison between police, community, pr~secu[ors and judiciary on impaired driving and courts. Collect statistics on conviction rates. 4. Researches grant opportunities for impaired driving programs and for ongoing support of an impaired driving task force and prevention programs. 5. Evaluate and make recommendations cn how to improve the Intoxilyzer (breath testing device) program. 6. Conduct an in-depth review of the ADLRO procedures to see if they can be improved to increase conviction rates. Make recommendations. SOLUTION/IMPLEMENTATION A full-time coordinator will be hired to conduct these various initiatives. The coordinator will provide support to existing traffic safety groups, assist M.A.D.D. and the Shattered Dreams programs and work with state, county and community agencies, colleges and organizations to improve traffic safety and facilitate programs. Training will be provided to the coordinator, in the familiarization of the Intoxilyzer, and with the administrative driver license process. EVALUATION A review of the coordinator activities will be conducted at the end of a three year period to determine successes in implementing programs, contacting and involvement in government and community organizations, identification of impaired driving enforcement programs, grants and improvements, data development and other related activities. The fatal crash rates will be reviewed to determine the effect of the coordinators efforts in reducing traffic fatalities. SCHEDULE B HCPD HI COMMUNITY BASED TRAFFIC COORDINATOR (I) PERSONAL SERVICES Employee Salaries and Benefits $46,705.00 • Community based traffic coordinator salaries and wages. Air and Surface Travel and Per Diem $2,795.00 • Travel for training and meetings, including mileage claims. 2 CONSULTANT SERVICES (3) COMMODITIES • Promotional and educational pamphlets and items $2,500.00 for ublic and student's use. 4) OTHER DIRECT/INDIRECT COSTS TOTAL PROJECT COST: $52,000.00* SCHEDULE C HCPD HI COMMUNITY BASED TRAFFIC COORDINATOR MILESTONES Month Activity October-December 2006 The Impaired Driving Task Force will continue with the strategic plan using the NHTSA Impaired Driving Toolkit. Coordinate media and enforcement strategies for school breaks and the Thanksgiving and Ctuistmas Holiday period. Create new ADLRO forms in compliance with state impaired driving {aws. Assist the community College with implementation of newly funded Court Monitoring Program and Student MADD Program. Schedule ADLRO training for HCPD Recruits and officers. January-March 2007 Continue with the local marketing plan developed by the Task Force to inform and educate the local community of its purpose and recommendations. Coordinate media and enforcement strategies during spring breaks and major holidays. Monitor and make recommendations on court Monitoring Program. Schedule training for HCPD officers and recruits as needed. Attend the National Lifesaver's Conference for additional training. April-June 2007 Create and implement strategies for Summer Break and major holidays during this period. Develop and schedule training topics involving HCPD and the Prosecutor's Office on Impaired Driving and Convictions. Schedule training for HCPD officers and recruits as needed. July-September 2007 Continue to implement strategies by the Impaired Driving Task Force. Create media coverage and assist with enforcement scheduling during the Forth of July and Labor Day Holidays. Gather support for these efforts through developed partnerships with other agencies. Prepare final reports on all programs involving the Impaired Driving Task Force and the Traffic Safety Coordinator. SCHEDULE D Agreement of Understanding & Compliance Project Number: THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its Director of Transportation, hereinafter referred to as "State," and the Governmental Unit named in this application, hereinafter referred to as "Applicant." WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the STATE for approved highway safety projects, and WHEREAS, STATE may make said funds available to various state, county or municipal agencies or governments or political subdivisions upon application and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, and WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received, and WHEREAS, [he above name APPLICANT has submitted an application for Federal funds for highway safety projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: I. Reimbursement of Eligible Expenditures A. It is mutually agreed and promised that upon written application by APPLICANT and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in the application. B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs are not allowable for construction, rehabilitation, remodeling, or for office furnishings and fixtures -for State, local or private buildings or structures. The following are examples of items considered as furnishings or fixtures, for which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs Bookcases Portable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks OfSce Planters Fixed Lighting/Lamps C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE shall have the right to withhold any installments to make up reimbursement received for any ineliible or unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT. i II. Property Agreement A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any equipment purchased under this project ;eases to be used in the manner as se[ forth by [he project agreement. In such event, APPLICANT further agrees to either give credit to [he project cost or to another active Highway Safety project for the residual value of such equipment in an amount to be de[ennined by the STATE, or to transferor otherwise dispose of such equipment as directed by STATE. B. It is mutually agreed and promised by the APPLICANT [hat no purchased equipment under this project will be conveyed, sold, salvaged, transferred, etc. without [he express written approval of the STATE. C. 1[ is mutually agreed and promised [hat the APPLICANT shall maintain or cause to be maintained for its useful life, any equipment purchased under this project. III. Application of Hatch Act A. [t is mutually agreed and promised that the APPLICANT shalt notify all employees of the APPLICANT, whose principal employment is in connection with any Highway Safety project, financed in whole or in part by loans or grants under the Highway Safety Ac[ of 1966, of the provisions of Section 12 (a) of the Hatch Act [5 U.S.C. 118K (a)]. IV. Equal Opportunity A. It is mutually agreed and promised that pursuant [o the requirements of Section 22 (a) of the Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of this application submitted under [he Highway Safety Ac[ of 1966, hereby gives its assurance [hat employment in connection with the subject Highway Safety Program project will be provided without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT further agrees that, as a condition to receiving approval ofthis application, it will be subject to, and will compl}' with, Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the Regulations of the Department of Commerca (Title I5, Code of Federal Regulations, Part 8, which have been adopted by [he Department of Transportation, and hereinafter referred to as the Regulations), to the end that, in accordance with [he Act and [he Regulations, no person in the United States shall on the ground of race, color, creed, sex, handicap, age, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected [o discrimination under the subject Highway Safety Program or project. B. I[ is mutually agreed and promised [hat if the APPLICANT fails or refuses to comply with its undertaking as set forth in these provisions, the STATE of the UNITED STATES DEPARTMENT OF TRANSPORTATION may take any or all of these following actions. (1) Cancel, terminate, or suspend in whole or in part [he agreement, contract, or other arrangement with respect to which the failure or refusal occurred; and (2) Refrain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the applicant agency. V. Nott-duplication of Grant Fund Expenditures A. II is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this project to exclude any such duplication of grant fund expenditures. C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and payment received as determined by State or Federal audit. VI. Project Income and Applicable Credits A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated under the project, such as but not restricted to: The sale of real or personal property royalties received from copyrights and patents, sale of publications or from personal or incidental services, to the project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable and NHTSA/FHWA Order 460-4/7510.1. VII. Copyrights and Patents A. It is mutually agreed [hat any copyrightable materials produced in the course of a project may be the property of the Stale or applicant agency; however, provisions should be made [o obtain for the United Stales Government, the State Governments and [heir political subdivisions aroyalty-Gee nonexclusive, and irrevocable license to use in any manner such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use and disposition, according to law, of an}' article or material, and in the use of any method developed as part of the work under the agreement should be obtained for the United States Government, the State Governments and their political subdivisions. VIII. Certification Regarding Debarment and Suspension A. Instructions for Certification I. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. [fit is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction;' "principal," "proposal," and "voluntarily excluded," as used in [his clause, have [he meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact [he person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall no[ knowingly enter into any lower tier covered transaction with a person who proposed for debarment under 48 CFR Part9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which [his transaction originated. 6. The prospective lower tier participant further agrees by submitting [his proposal that is it will include [his clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below.) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 4, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal P°ocurement and Non-procurement List. 8. Nothing contained in [he foregoing shall be construed to require establishment of a system of records in order [o render in good faith the certification required by this clause. The knowledge and information of a participant is no[ required to exceed [ha[ which is normally possessed by a prudent person in [he ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available [o [he Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable [o certify to any of the statements in this certification, such prospective participants shall attach an explanation [o [his proposal. X. Minority Business Enterprise Requirements I[ is the policy of [he Department of Transportation [hat minority business enterprises, as defined in 49 CFR Part 23, shall have the maximum opportunity [o participate in [he performance of contracts financed in whole or in par[ with Federal funds under this agreement. Consequently, [he MBE requirements of 49 CFR Part 23 apply [o this agreement. The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. In this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of DOT-assisted contracts. XI. Requirements A. It is mutually agreed and promised that she applicant shall follow the State and Federal requirements and guidelines se[ forth in the Slate of Hawaii Project Procedures Manual as amended. All project expenditure records are to be retained fora[ least three years after the date of the final expenditure report. Xtl. Authorization to Proceed A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement and authorization to proceed as set forth in PART ? (2) ofthis application.