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HomeMy WebLinkAboutCOM 0048.011 2006-2008 MtY a M~ ~L:~ Lawrence K. Mahuna Harry Kim Mayor Police Chief ~i'•. •'~t Harry S. Kubojiri Deputy Police Chief County of Hawaii POLICE DEPARTMENT February 28, 2007 349 Kapiolani Street • Hilo, Hawaii 96720.3998 (808)935-3311 • Fax (808)961-8869 TO PETE HOFFMAN, COUNCIL CHAIR AND COUNCIL MEMBERS VIA ANNA SA O, CONTROLLER Q(~-~ f}.u FROM NCE K. MAHUNA, POLICE CHIEF SUBJECT NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 06-79, Section 7(1) Name of Grant Program: Youth Deterrence Federal or State Grantor: State Department of Transportation Public Affairs Office-Safe Community Program County Grantee DepartmenUAgency: County Police Department Grant No.: AL07-02(10-H-01) Amount of Grant: $27,000.00 Amount of County Match: None County Revenue & Expenditures Acct 010.201.5219.42, 3302.01 Grant Period: October 1, 2006 -September 30, 2007 Purpose of Grant: To reduce the number of alcohol related traffic fatalities involving the under 21 driver by apprehending potential under-aged drunk drivers. If final report required by grantor? yes Notification Attached: yes Comm. Pvo. 0. Ref. To: Ref, Dpt~ "Hawai`i County is an Equal Opportunity Provider and Employer' APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT STATE OF HAWAII SAFE COMMLNITY PRO!:RAM -SAFETY OFFICE FOR SCP-SO USE ONLY PART I (Applicant to Complete) Project Number: AL07-02 (10-H-O1) 1. APPLICANT (Name and Address) Title: HC PD Youth Deterrence Hawaii County Police Department 399 Kapiolani Street Standard Ara_a AL Hilo, Hawaii 96720 2. AGENCY UNIT (Name and Address) Effective Date:10-O1-06 Hawaii County Police Department 399 Kapiolani Street, Hilo, Ha:+a ii 95720 Federal Funds Obligated $27,000.00 - FY Funds 2007 Addendum YES X NO 3. DURATION (t~lo nt h, Day, Year) - Grant Period 3. Project Period Benefit of STATE ~ COUNTY From: 10-01-06 From: 10-O1-Oo` To: 09-30-07 To: 09-30-0+ 9. LOCATION OF PROJECT Sa. TyF,a of Application (Check Appropriate Item(s) Hawaii County Police Department Initial Revision x Continuation 399 Kapiolani Street Hilo, Hawaii 96720 Sb. REIMBURSEMENT SCHEDULE DESIRED Monthly x Quarterly 6. PROJECT DESCRIPTION (Schedule A) 7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The project objectives is to reduce the number of alcohol related traffic fatalities involving the under 21 driver by apprehending potential under-aged drunk drivers before they operate a motor vehicle. 8. BUDGET (Schedule B) 8A. COST CATEGORY Total Expenditures Grant Period Prior Years Project Period (1) Personal Services $27,000.00 (2) Consultant Services $0 (3) Commodities SO (9) Other Direct/Indirect Costs $0 TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $27,000.00 BB. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL (1) Federal (100 $ of TOTAL) $27,000.00 SHARE WILL BE PROVIDED (2) Applicant Age 9. MILESTONES (Schedule C) 10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached) 11. ACCEPTANCE of CONDITIONS. It is understood and agreed by the undersigned that a reimbursement grant received as a result of this application is subject to Puhlic Law 89-564 (Highway Safety Act of 1966) and all administrative regulations governing grants established by [he U.S. Department of Tian spo ration and the State of Hawaii. It is expressly agreed that this project constitutes an offid~ part of the Haw ail Highway Safety Program and Chat Bard applicant agency will meet the requirements as set forth herein, including accompanying schedules A, B,C 5 D, which are incorporated herein and made a part of this application. Authorization to proceed with this Highway Safety Project is requested. 11A. PROJE TOR 11B. AUTH I I G O FICIAL OF AGENCY UNIT Signature a/ Signature Name LAWRENCE K. MAHUNA "lame ;mar=;=, DIXIE KAET$U Title POLICE CHIEF Title e9A9~9R Man grog arcttor Date Date To be prepared by applicant, use separate sheets as required. Form HS 3-71 Rev. 7/19/00 PP.RT II (Safe Community Program - Safety Office to complete) Project Number: AL07-02 (10-H-O1) 1. ADDENDUM (For MVSO Use Only) 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program. A. Effective Date October 1, 2006 B. Federal Fun s Obligated $27,000.00 C. Approv -1 to 7 (Ati~ ~ D. Sign tur E. Name ~rd n .K. Hong F. Title Highway afety Manager STATE OF HAWAII ) SS. COUNTY OF HAWAII ) On this 6~ day of ~~~%~-~-t~tJ , 2006, before me personally appeared DIXIE KAETSU, to me personally known, who, being by me duly sworn, did say that she is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii. 7/' ~Ceal~.-~ VIR INIA M. TOLENTINO ary Public, State of Hawaii My commission expires: 4122/2009 ~`~~~~atouna~ S~~ ~A' ~ ; y~q~.....•,s`~P~`~ TATS OF HAWAII ) SS. CO Y OF HAWAII ) On ~s day of , 2006, before me personally appear HARRY KIIv1, to me personally known, who, being by me duly sworn, did say that he is e Mayor of the COUNTY OF HAWAII, a municipal corporation of the State of Ha ~i; that the seal affixed to the foregoing instrument is the corporate seal of said County of Haw that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by thority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Chart County of Hawaii (2000), as amended, and said HARRY KIM acknowledged said ins ent to be the free act and deed of said County of Hawaii. Notary Public, State of Hawaii My commission expires: 7~ r~ IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed. APPROVED AS TO FORM AND LEGALITY: 1O 13/oe G PUT orpor tion Qounsel SCHEDULE A HCPD YOUTH DETTERENCE MISSION/GOAL The goal of this project is to reduce the number of alcohol related traffic fatalities involving the under 21 driver by ]0%, thrc:~gh the apprehension of potential under-aged drunk drivers before they operate a motor vehicle and by deterring under-aged drinking and driving. STRATEGIES 1. Use 1000 hours of overtime for enforcement efforts utilizing uniformed and plain clothes officers. 2. Affect approximately 50 arrests of persons under the age of 21 for violations of liquor laws. 3. Affect approximately 70 arrests of persons under the age of 21 for other violations. 4. Conduct approximately 30 operations targeting Rave Party incidents or large gatherings in public places and park sweeps. 5. Conduct enforcement during major holidays, graduation, during summer months, school breaks, and other periods as deemed necessary. 6. Increase contacts with youth under the age o f 21. The Statewide Traffic Commanders Coalition has agreed that youth deterrence projects should be coordinated statewide. SOLUTI ON/IMPLEMENTATION Police uniformed and plain clothed personnel, on overtime, will conduct enforcement projects targeting Rave parties or lazge gatherings in public places such as public parks, to reduce the amount of under-aged drunk drivers on our highways and to apprehend potential under-aged drunk-drivers before they are able to operate a vehicle. EVALUATION The amount of grant-funded enforcement will be tracked to determine if quantitive measures were obtained. Under-aged drunk driving arrests and fatal crash statistics will be reviewed over the grant period to determine the effect of this concentrated enforcement. SCHEDULEB HCPD YOUTH DETTERENCE (I) PERSONAL SERVICES Employee Salaries and Benefits $27,000.00* Four Police Sergeants/Detectives and Officers • Salaries and Wages ($840.00 per project) • $28.00 x 4 officers x 5 hours x 1.5=$840.00 Six Police Sergeants/Detectives and Officers • Salaries and Wages ($1260.00 per project) 28.00 x 6 officers x 5 hours x 1.5=$1260.00 Note: Number of officers and length of projects may vary based on available intelligence of larger parties, gatherings or events, weather, s ecial projects or other variables. (2 CONSULTANT SERVICES $0 (3) COMMODITIES $0 (4) OTHER DIRECT/INDIRECT COSTS $0 TOTAL PROJECT COSTS: $27,000.00* SCHEDULE C HCPD YOUTH DETTERENCE MILESTONES Month Activity October-December 2006 Under-aged drinking enforcement. Enforcement concentrated during Halloween, Thanksgiving and Chirstmas holidays and coinciding with high school and college holiday vacation schedules and December National You Drink & Drive You Lose Campaign. January-March 2007 Under-aged dririlcing enforcement. Enforcement concentrated during New Year's holiday and spring break and coincidin with high school holiday vacation schedules. April-June 2007 Under-aged drinking enforcement. Enforcement concentrated during graduation periods and June/July National You Drink & Drive You Lose Campaign. July-September 2007 Under-aged drinking enforcement. Enforcement concentrated during summer vacation period and June/July National You Drink & Drive You Lose Campaign. SCHEDULE D Agreement of Understanding & Compliance Project Number: THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its Director of Transportation, hereinafter referred to as "State," and [he Governmental Unit named in this application, hereinafter referred to as "Applicant." WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the STATE for approved highway safety projects, and WHEREAS. STATE may make said funds available [o various state, county or municipal agencies or ~ocenunents or political subdivisions upon applicati~m and approval by STATE and the UNITED STATES pEPARTMENT OF TRANSPORTATION, and WHEREAS, STATE is obligated to reimburse [he UNITED STATES DEPARTMENT OF TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received, and WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway safety projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: 1. Reimbursement of Eligible Expenditures A. It is mutually agreed and promised that upon written application by APPLICANT and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in the application. B. It is mutually agreed and promised [hat APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs are not allowable for construction, rehabilitation, remodeling, or for office furnishings and fixtures -for State, local or private buildings or structures. The following are examples of items considered as furnishings or fixtures, for which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs Bookcases Portable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fixed Lighting/Lamps C. It is further agreed and promised thud where reimbursement is made to APPLICANT in installments, STATE shall have the right to withhold any installments to make up reimbursement received for any ineligible or unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT. II. Property Agreement A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any equipment purchased under this project ceases to be used in the manner as set forth by the project agreement. In such event, APPLICANT further agrees to either give credit to the project cost or to another active Highway Safety project for the residual value of such equipment in an amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as directed by STATE. 6. It is mutually agreed and promised by the APPLICANT [ha[ no purchased equipment under this project will bz conveyed, sold, salvaged, transferred, etc. without the express written approval of the STATE. C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its useful life, any equipment purchased under this project. III. Application of Hatch Act A. It is mutually agreed and promised [ha[ the APPLICANT shall notify all employees of the APPLICANT, whose principal employment is in connection with any Highway Safety project, financed in whole or in part by loans or gar.+s under the Highway Safety Act of 1966, of the provisions of Section 12 (a) of the Hatch Act [5 U.S.C. 118K (a)]. IV. Equal Opportunity A. It is mutually agreed and promised [hat pursuant to the requirements of Section 22 (a) of the Federal-Aid Highway Act of 1968, Section X04 of the Rehabilitation Ac[ of 1973 (29 U.S.C. 794), and the Age Discrimination Act of 1975, the APPLICANT, as a condition to receiving approval of [his application submitted under the Highway Safely Act of 1966, hereby gives its assurance that employment in connection with the subject Highway Safety Program project will be provided without regard to race, color, creed, sex, handicap, age, or national origin. The APPLICANT further agrees that, as a condition to receiving approval of [his application, it will be subject to, and will comply with, Title V[ ofthe Civil Rights Act of 1964, 78 Sta[. 252, 42 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Ac[), and all applicable requirements pursuant to the Regulations of the Department of Commerce (Title 15, Code of Federal Regulations, Part 8, which have been adopted by the pepartment of Transportation, and hereinafter referred to as the Regulations), to the end that, in accordance with the Act and the Regulations, no person in [he United States shall on the ground of race, color, creed, sex, handicap, age, or national origin be excluded from participation in, be denied [he benefits of, or be otherwise subjected [o discrimination under the subject Highway Safety Program or project. B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its undertaking as set forth in these provisions, the STATE of the l1NITED STATES DEPARTMENT OF TRANSPORTATION may take any or all of these fallowing actions. (1) Cancel, terminate, or suspend in whole o: in part the agreement, contract, or other arrangement with respect to which the failure or refusal occurred; and (2) Refrain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of (inure compliance has been received from the applicant agency. V. Non-duplication of Grant Fund Expenditures A. I[ is mutually agreed and promised that [he APPLICANT has no ongoing or completed projects under agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this project to exclude any such duplication of grant fitnd expenditures. C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and payment received as determined by State or Federal audit. VI. Project Income and Applicable Credits A. It is mutually agreed and understood [hat [he APPLICANT shall apply all proceeds or credits generated under the project, such as but no[ reshicted to: The sale of real or personal property royalties received from copyrights and patents, sate of publications or from personal or incidental services, [o [he project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable and NHTSA/FHWA Order 460-4/7510.1. VII. Copyrights and Patents A. It is mutually agreed [hat any copyrightable materials produced in [he course of a project may be the property of [he State or applicant agency; however, provisions should be made to obtain for the United States Government, the State Governments and their political subdivisions a royalty-free nonexclusive, and irrevocable license [o use in any manner such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method developed as part of the work under the agreement should be obtained for the United States Government, the State Governments and their political subdivisions. VIII. Certification Regazding Debarment and Suspension A. Instructions for Certi£cation 1. By signing and submitting this proposal, the prospective tower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. [fit is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice [o [he person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, "debarzed; "`suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in [his clause, have the meanings set out in [he Definition and Coverage sections of 49 CFR Part 29. You may contact [he person [o whom this proposal is submitted for assistance in obtaining a copy of those regulations. S. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant fuAher agrees by submitting this proposal that is it will include [his clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below.) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpar[ 9.4, deban~ed, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement List. 8. Nothing contained in [he foregoing shall be construed to require establishment of a system of records in order [o render in good faith [he certification required by [his clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in [he ortiinary course of business dealings. 9. Except for transactions authorized under paragraph S of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarced, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - LowerTier Covered Transactions I. The prospective lower tier participant certifies, by submission of [his proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify [o any of the statements in this certification, such prospective participants shall attach an explanation to this proposal. X. Minority Business Enterprise Requirements H is the policy of the Department of Transportation that minority business enterprises, as defined in 49 CFR Part 23, shall have the maximum opportunity to participate in [he performance of contracts financed in whole or in part with Federal funds under this agreement Consequently, the MBE requirements of 49 CFR Part 23 apply to this agreement. The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. In this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance ofDOT-assisted contracts. Xl. Requirements A. It is mutually agreed and promised [ha[ [he applicant shall follow the Slate and Federal requirements and guidelines se[ forth in [he Slate of Hawaii Project Procedures Manual as amended. All project expenditure records are to be retained for at least three years after the date of [he final expenditure report. XII. Authorization to Proceed A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement and authorization [o proceed as set forth in PART [I (2) of this application.