Loading...
HomeMy WebLinkAboutCOM 0048.012 2006-2008 ONSY OF ryw Lawrence K. Mahuna Harry Kim Police Chief Mnvor t• Harry S. Kubojiri s:••... ,,,q•. rre uF r~a+ Deputy Police Chief County of Hawaii March 1, 2007 POLICE DEPARTMENT 349 Kapiolani Stree[ • Hilo, Hawaii 96720-3998 (808)935-3311 . Fax (808)961-8869 TO PETE HOFFMAN, COUNCIL CHAIR AND COUNCIL MEMBERS VIA ~ ANNA KO, CONTROLLERA1a~'-.~. ~~7~.rrs-~---. r,> FROM NCE K. MAHUNA, POLICE CHfEF SUBJECT NOTIFICATION OF GRANT AWARD Comptiancewith Ordinance No. 06-79, Section 7(1) cn Name of Grant Program: Traffic Investigation n Federal or State Grantor: State Department of Transportation Public .-J Affairs Office-Safe Community Program County Grantee Department/Agency: County Police Department Grant No.: PT07-01(02-H-01) Amount of Grant: $8,760.00 Amount of County Match: None y County Revenue & Expenditures Acct 010.201.5216.10, 3303.32 Grant Period: October 1, 2006 -September 30, 2007 Purpose of Grant: To reduce the number of alcohol related fatalities and injuries, increase public awareness, and provide a constant deterrence against drunk driving. If final report required by grantor? yes Notification Attached: yes Comm. No. l'~' O • ~ 2 Ref. To: Ref. Date MA~~ APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE FOR SCP-SO USE ONLY PART I (Applicant to Complete) Project Number: pT07-O1 (02-H-O1) 1. APPLICANT (Name and Address) Title: HCPD Traffic Investigation Hawaii County Police Department 399 Kapiolani Street Standard Area pT Hilo, Hawaii 96720 2. AGENCY UNIT (Name and Address) Effective Date: 10-01-06 Hawaii County Police Department 349 Kapiolani Street, Hilo, Hawaii 96720 Federal Funds Obligated S$,760.00 FY Funds 2007 Addendum YES X NO 3. DURATION (Month, Day, Year) A. Grant Period B. Project Period Benefit of STATE X COUNTY From: ]0-01-06 From: 10-01-06 To: 09-30-07 To: 09-30-07 9. LOCATION OF PROJECT 5a. Type of Application (Check Appropriate Item(s) Hawaii County Police Department x Irli tial -Revision -Continuation 399 Kapiolani Street Hilo, Hawaii 96720 Sb. RE'MBURSEMENT SCHEDULE DESIRED Monthly x Quarterly 6. PROJECT DESCRIPTION (Schedule A) 7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A The project objectives are to reduce the number of alcohol related fatalities and injuries, increase public awareness, and provide a constant deterr;.nce against drunk driving. 8. BUDGET (Schedule 8) 8A. COST CATEGORY Total Expenditures Grant Period Prior Years Project Period (1) Personal Services $2,775.00 (2) Consultant Services $0 (3) Commodities $5,985.00 (4) Other Direct/Indirect Costs $0 TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) 58,760.00 $8,760.00 8B. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL (1) Federal (100 $ o£ TOTAL) SHARE WILL BE PROVIDED (2) Applicant Age 9. MILESTONES (Schedule C) 10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE 'See Schedule D, attached) 11. ACCEPTANCE OF CONDITIONS. it is understood and agreed by the undersigned that a reimbursement grant received as a result of this application is subject to Public Law 89-564 (Highway Safety Act of 1966) and all administrative regulations governing grants established by the S. Department of Transportation and the State of Hawaii. It is expressly agreed that this project consti to tes an official part of Che Hawaii Highway Safety Program and that saitl applicant agency will meet the requirements as set forth herein, including accompanying schedules A, a,C c D, which ace ,nro roo ra ted herein and made a part of Ch is application. Authorization to proceed.with this Highway Safeb,• Proj=_ct is eques[ed. 11A. PRO CTOR 11B. AUTH ZNG FFICIAL OF AGENCY UNIT Signatu e Signature PJa me LAWRENCE K. MAHUDIA Name 4(:^: ~R= ~4 DIXIE KAETS Title PO Title P4~c'f6ft- Managing Director ~ Date - Date To be prepared by applicant, use separate sheets as required. Form HS 3-7i Rev. 7/1x;00 PART II (Safe Community Program - Safety Office to complete) Project Number: pT07-O1 (02-H-O1) 1. ADDENDUM (For MVSO Use Only) 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program. A. Effective Date October 1, 2006 B. Federal Fund Obligated $$,760.00 C. Approva ~ a D. Signatu E. Name Gor K K. Hong F. Title Highway Safety Manager STATE OF HAWAII ) SS. COUNTY OF HAWAII ) On this 6~day of , 2006, before me personally appeared DIXIE KAETSU, to me personally known, who, being by me duly sworn, did say that she is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said instrumen# to be the free act and deed of said County of Hawaii. VIR NIA M. TOLENTINO N ary Public, State of Hawaii My commission expires: 4/22/2009 `````\~~ot~~~k .C~: .1., ~OT~r o ~~~•AUBLiG ~ ~ d ~7.~ ~ OF HP```ee. TATS OF HAWAII ) SS. CO OF HAWAII ) On t ' day of , 200b, before me personally appeare HARRY KIM, to me personally known, who, being by me duly sworn, did say that he is Mayor of the COUNTY OF HAWAII, a municipal corporation of the State of Haw that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawa that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by tirority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charte County of Hawaii (2000), as amended, and said HARRY KIM acknowledged said inst ent to be the free act and deed of said County of Hawaii. Notary Public, State of Hawaii My commission expires: `~ru-T IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed. APPROVED AS TO FORM AND LEGALITY: ~o/S~oto DE U rporat~ Counsel EXHIBIT I APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT HCPD TRAFFIC INVESTIGATION EXHIBIT II SCHEDULE A SCHEDULE A HCPD Traffic Investigation MISSION/GOAL The goal of this project is to improve speed and alcohol related fatal traffic crash investigations, prosecution efforts and conviction rates by obtaining updated training and equipment. STR4TEGIES I . Four (4) Traffic Enforcement Unit officers to attend the following course: • Visual Statement Advanced Diagramming Course SOLUTION/IMPLEMENTATION Implementation of the Visual Statement Program with the department's two Leica Total Stations to improve traffic crash scene reconstruction. Traffic Enforcement Unit officers will training sessions to further improve fatal traffic crash investigations. The new software and added training will result in improved investigations, prosecution and conviction of impaired drivers involved in fatal traffic crashes. EVALUATION The number of training attended and number of officers attending training will be tracked. An evaluation will be conducted to determine the effects of the training on the quality of alcohol and speed related traffic fatal investigations. Additionally, equipment to improve traffic investigations will be identified and purchased. raer~I~YiY~rr EXHIBIT III SCHEDULE B SCHEDULE B HCPD Traffic Investigation PERSONNEL Employee Salaries and Benefits $2,775.00 • Travel- 4 officers to attend one 5-day training session. o Airfare (4 officers x $185.00 = $740.00 per training session). o Per Diem (4 officers x $80.00 x 5.5 days = $1760.00 per training session) o Ground Transportation (1 vehicle x $50.00 x 5.5 days = $275.00 per training session) EQUIPMENT LIST) • "Visual Statement" sofrware programs for TEU $5,985.00 computers and class tuitions. MATERIALS LIST) $0 OTHERS $0 TOTAL PROJECT COST: $8,760.00 EXHIBIT IV SCHEDULE C SCHEDULE C HCPD Traffic Investigation PT06-01(03-H-01) MILESTONES Month Activity October-December 2006 Complete training and implement Visual Statements program software with two Leica Total Stations. Use of units will be used in fatal crash investigations and to assist with homicide diagramming related to traffic. October 2006-September 2007 Traffic Enforcement Unit officers will attend traffic investigations courses during the grant period and instruct HCPD officers and Police Recruits in Laser, Intoxilyzer and Traffic Investigation courses throughout the year. EXHIBIT V SCHEDULE D SCHEDULE D Agreement of Unders~anding & Compliance Project Number: THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its Director of Transportation, hereinafter referred to as "State," and [he Governmental Uni[ named in this application, hereinafter referred to as "Applicant." WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the STATE for approved highway safety projects, and WHEREAS, STATE may make said funds available [o various state, county or municipal agencies or governments or political subdivisions upon application and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, and WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received, and WHEREAS, [he above name APPLICANT has submitted an application for Federal funds for highway safety projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: I. Reimbursement of Eligible Expenditures A. It is mutually agreed and promised that upon written application by APPLICANT and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in the application. B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs are no[ allowable for construction, rehabilitation, remodeling, or for office furnishings and fixtures -for State, loca} or private buildings or structures. The following are examples of items considered as furnishings or fixtures, for which reimbursement is not eligible: Desks Creden-cas Storage Cabinets Chairs Bookcases Portable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fixed Lighting/Lamps C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE shall have the right to withhold any installments to make up reimbursement received for any ineligible or unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT. Il. Property Agreement A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any equipment purchased under this project ceases to be used in the manner as set forth by the project agreement. In such event, APPLICANT further agrees to either give credit to the project cost or to another active Highway Safety project for the residual value of such equipment in an amount to be determined by the STATE, or to transferor otherwise dispose of such equipment as directed by STATE. B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of the STATE. C. I[ is mutually agreed and promised that the APPLICANT shall maintain or cause [o be maintained for its useful life, any equipment purchased under this project. III. Application of Hatch Act A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the APPLICANT, whose principal employment is in connection with any Highway Safety project, financed in whole or in part by loans or grants under [he Highway Safety Act of 1966, of [he provisions of Section 12 (a) of the Hatch Ac[ [5 U.S.C. 118K (a)l. IV. Equal Opportunity A. It is mutually agreed and promised that purs~~ ant to the requirements of Section 22 (a) of the Federal-Aid Highway Ac[ of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Age Discrimination Act of 1975, [he APPLICANT, as a condition to receiving approval of [his application submitted under [he Highway Safety Act of 1966, hereby gives its assurance [hat employment in connection with [he subject i-Iighway Safety Program project will be provided without regard [o race, color, creed, sex, handicap, age, or national origin. The APPLICANT further agrees that, as a condition to receiving approval of this application, i[ will be subject to, and will comply with, Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.C. 2000d [o 2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the Regulations of the Department of Commerce (Title 15, Code of Federal Regulations, Part 8, which have been adopted by the Department of Transportation, and hereinafter referred to as the Regulations), to the end that, in accordance with the Act and the Regulations, no person in the United States shall on the ground of rece, color, creed, sex, handicap, age, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected [o discrimination under the subject Highway Safely Program or project. B. It is mutually agreed and promised that if the APPLICANT fails or refuses [o comply with its undertaking as set forth in these provisions, the STATE of the UNITED STATES DEPARTMENT OF TRANSPORTATION may take any or all of these following actions. (1) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other arrangement with respect to which the failure or refusal occurred; and (2) Refrain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the applicant agency. V. Non-duplication of Grant Fund Expenditures A. It is mutualVy agreed and promised tfiat the APPLICANT has no ongoing or completed projects under agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this project to exclude any such duplication of grant fund expenditures. C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and payment received as determined by State or Federal audit. VI. Project Income and Applicable Credits A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated under the project, such as but not restricted [o: The sale of real or personal property royalties received from copyrights and patents, sale of publications or from personal or incidental services, to the project in accordance with OMB Circular A-87 (FMC 74-7) or A-21, as applicable and NHTSA/FHWA Order 460-4/7s I0.1. VII. Copyrights and Patents A. It is mutually agreed that any copyrigh[able materials produced in the course of a project may be the property of the State or applicant agent}; however, provisions should be made [o obtain for [he United S[a[es Government, the State Governments and [heir political subdivisions a royalty-free nonexclusive, and irrevocable license to use in any manner such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method developed as part of the work under the agreement should be obtained for the United States Government, the State Governments and their political subdivisions. VIII. Certification Regarding Debarment and Suspension A. Instructions for Certification I. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when Chis transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certificatioq in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue avai;able remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when subritted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction;' "principal," "proposal," and "voluntarily excluded," as used in [his clause, have [he meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact [he person to whom [his proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall no[ knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting [his proposal that is it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below.) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 4R CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement List. 8. Nothing contained in the foregoing shall be construed [o require establishment of a system of records in order to render in good faith [he certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instmctions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CP2 Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions 1. The prospective lower tier participant certifies, by submission of [his proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded frotr, participation in this transaction by any Federal department or agency. 2. Where [he prospective lower tier participant is unable [o certify [o any of [he statements in this certification, such prospective participants shall attach an explanation [o this proposal. X. Minority Business Enterprise Requirements II is [he policy of [he Department of Transportation [ha[ minority business enterprises, as defined in 49 CFR Part 23, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in par[ with Federal funds under this agreement. Consequently, the MBE requirements of 49 CFR Part 23 apply to this agreement. The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. [n this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of DOT-assisted contracts. XI. Requirements A. I[ is mutually agreed and promised that the applicant shall follow the State and Federal requirements and guidelines set forth in the Slate of Hawaii Project Procedures Manual as amended. All project expenditure records are to be retained for at least three years after [he date of the final expenditure report. XII. Authorization [o Proceed A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT OF UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement and authorization to proceed as se[ forth in PART [I (2) of this application.