The URL can be used to link to this page

Home My WebLink AboutCOM 0244.000 2006-2008 ATV os• Harry Kim William Takaba Mayor ~ Director r Nancy E. Crawford ij• . „•+S~ Deputy Director t• Di~Mr~ County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 Fax (808) 961-8248 n: c: o co 1 i7 March 5, 2007 ~ Pete Hoffmann, Chairman and Members of the Hawaii County Council Hawaii County Council 25 Aupuni Street _ Hilo, Hawaii 96720 Re: Capital Budget At the County Council Meeting held on February 7, 2007, the Council approved Bill 11 which appropriated $250,000 for the construction of a new comfort station at Kamehameha Park. However, when construction bids were publicly opened on February 22nd, the apparent low bid was at $419,200. And, in order to award the construction contract to execute this project, an increased appropriation is needed. Initially, funding for this project was to come from the fair share assessment contributions from the Kohala Ranch LLC in conjunction with Condition M of Ordinance 92-40 for the Kohala Ranch Project IV. To make up the necessary amount ,the fair share assessment contribution will now total $380,000, up from the original $250,000, and the County will have to put in the remaining $40,000. Enclosed is a bill for an ordinance amending the Capital Budget by appropriating an additional $170,000 to the Kamehameha Park Comfort Station project, thus increasing this fiscal year's funding from $250,000 to $420,000. In accordance with State procurement rules, the County has 60 days following bid opening in which to issue a letter of award to the apparent low bidder. Failure to issue said award letter results in invalidation of the bid or allows the contractor to negotiate for inflation in costs arising from the delay. In order to issue the award letter, sufficient funding must already be in place and all negotiations with the contractor completed. To enable the County to meet this 60 day deadline, the Department of Parks and Recreation respectfully request for waiver from the Finance Committee and to have this bill heard at the Council Meeting scheduled for March 21, 2007. ~C35~ ~t 1 ~ 2~~ Comm. No. Ref. To: MAR 122 ~p~ Ref. Uate Hawali County is an Equal Opportunity Provider and Employer Pete Hoffmann, Chairman and Members of the Hawaii County Council Page 2 March 5, 2007 If there are any questions, please do not hesitate to call the Department of Parks and Recreation. William Takaba Director of Finance APPROVED: Harry Kim V Mayor Enc. cc: Parks & Recreation Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Parks and Recreation DATE: 3/212007 STAFF CONTACT: James Komata PHONE: 961-8531 A. REQUEST: To amend Ordinance 06-80 as amended, the Capital Improvement Projects budget, to increase the curcent Fair Share appropriation for Kamehameha Park Comfort Station (110.599.5594.58.115) by $130,000, from $250,000 to $380,000. Additionally, we request to amend Ordinance 06-80 as amended, the Capital Improvements Projects budget, to create a new appropriation for Kamehameha Park Comfort Station in the amount of $40,000 to receive County-funding (as opposed to Fair Share funds) to cover the balance of the bid amount. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): On February 7, 2007, Bill 11 was approved which appropriated $250,000 for the construction of a new comfort station at Kamehameha Park to be funded by Fair Share contributions. On February 22, 2007, construction bids were publicly opened upon which the apparent responsible low bid was determined to be $419,200 and thus in excess of the estimated project cost. In order to award the construction contract to execute this project, and given the differing, available funding sources with which to do so (additional Fair Share funds augmented by County funding), both the increased and new appropriations requested are necessary. We respectfully request consideration to waive initial presentation to Finance Committee and, instead, place directly on the agenda of the full Council. Construction bids were opened on February 22, 2007 and are valid for acceptance by the County for not more than 60 consecutive calendar days. Waiving Finance Committee, and assuming this recieves favorable consideration at both readings of the full Council, will allow just enough time to complete execution of the contract within the allotted time period and secure the current price for the much needed project. The area of the park this comfort station will be located at, near the main ball Feld, tennis courts and children's playground, is currently being served by portable toilets rented by the department SIGNED: _ DATE: March 2, 2007 Department Head County o} Howol'I Is an Equal OppaKUnMy Provider and Employe' o ~ b ~ ~ q ~ ~ N O Q T y 0 p O V CL ctl V W vi ~ ~ N d ~ V ~ M q O 3 O w F. V Q. ~ o ~ ~ v." Fy ~ y ~ ~z ~~3 5 A O ~ p o °9 C ~ ~ ~ ~ ~ w x ~ ~ N ~ o ~ ~ ~ z0 ~ o 0 w ^ N ~ ~ O p z ~ p ' C ~ 0 0 0 0 ~ a [W., b X ~ o y ~ a ~ ~ b ~ ~ C N N r, o 0. ~ ~ ~ w ~ ~ n ~ w y y ti Q ro w 7..i ~ V W ~ --i ~zd ~ ~ ~ ~ ~ c W ~ `n ° ~ °o ~ h ao. ~W o ~ W e wC ~.~~o w A G b ~ FV. ~ N V ry O O O Oro ~ V V O ~ ..V+ Fy ~ G p y a b~ ~ O H ~ P-i L w ~n ~ ~ b0 C. a ~ a, ~ a b ~ c G a a~i a'~i 6 ~ o o Pi ~ ~ y V y O Op ctl ~ V +F.+ MD ~ V C G ~ N ~ ~ 4 va ~ W ~ ,~n ~ C ~ S N C ~ C a _ p O ~L Pr r~i ~ h Z O~~ o o W^ O o ~ vi Ir ro ~ R. C4 A ~ F W ~ ~ o V ca N V d ~ C~ Z a A ~ ; ~ o ~L~'' o OO ~ °o e ° a °oo ~ F~ G' ~ ~ ~ ~ T 0. sis v V ~ sq a b V `c ~ ~ p ~ ~ ci abi 0.aW," c~wy a = = k W O m W a v a ~ a d ~ o a d W°~ = F a r e ° ~ ° ~ e ° a U ti O U U Q, ~ ~ ~ ~ m O co u ~ ~c~+ u ~ ~ y ~ u ° C 0. 0 U j 0 ~ O eta ~ 0.~ W e z~ z s y Ci yq' o e b w a o o a ~ a a~ c~ d ~ ~ d o a ~ ~ d U U ~ w ~ ~ DOMINICYAGONG ~}C'~~'*• Phone: (808)961-8264 Council Member FAX: (808)961-8912 ••WM~~ HAWAII COUNTY COUNCIL County ofHawai'l Hawaii County Building 25 Aupuni Street Hilo, Hawaii 96710 March 9, 2007 Pete Hoffmann, Council Chair Council Members Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Bill No. 72 :Amending Ordinance No. 06-80, as Amended, Relating to Public Improvements and Financing Thereof for the Fiscal Year Ending June 30, 2008. Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Si rely, V4~.-^ Dominic Yagong, h< ' ' Committee on Fin al/Date~aive to Co cif: Disapproved/Date/Refer to FC: Pete Hoffm 'hair Pete Hoffmamm, Chair Hawaii Co fity Coune' Hawaii County Council