HomeMy WebLinkAboutCOM 0231.000 2006-2008
Harry Kim ~,c~..~ William Takaba
Mayor Director
Nancy E. Crawford
~ Deputy Director
• •~~oi M~i1
County of Hawaii
Finance Department ~ a
25 Aupuni Street, Room 118 Hilo, Hawaii 96720 I"~ ~
(808) 961-8234 • Far (808) 961-8248 =ro
March 6, 2007 '
f?'F
Pete Hoffmann, Chairman and
Members of the Hawaii County Council
Hawaii County Council I-'
25 Aupuni Street -
Hilo, Hawaii 96720
Re: Resolution Creating Position
With the increase in violent crimes and sophistication of the criminal elements, the Hawaii County
Police Department has developed a Special Response Team (SRT) unit, which consists of
eighteen (18) members, of which seventeen (17) are part time and one position, Police
Lieutenant, is full time. The SRT unit is responsible for serving the high risk warrants, dealing with
barricaded and hostage situations, and also provide quality training for the police recruits and
refresher training for the active police officers. The SRT personnel will be taking the lead in
training the police department personnel in the "Use of Force" policies and in the practical skills
needed to utilize the various department issued devices that the officers are equipped with.
Enclosed is a resolution that creates a Police Sergeant, PO-11, position in the SRT unit which will
provide the needed assistance to the team's lone supervising Police Lieutenant position and will
enable the SRT unit to be more efficiently coordinated, supervised, and managed.
The funding for this new position will initially be derived from the General Fund's Fund Balance.
On February 22, 2007, Bill 37 (as amended to Draft 4) which includes the appropriation of funds
for this position, passed first reading by the Council.
If there are any questions, please do not hesitate to call the Hawaii County Police Department.
Y'
William Takab
Director of Finance
APPROVED:
Harry Kim
F Mayor
Enc. Comm. No. 2 3
Ref. To:
cc: Police ` Ref. fate MAR 0 9 Zn07
< ~ 95~ ~7 I HawaPi Counfy is an Equal Opportunity Provider and Employer
Form B-52 ~ ~
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Police DATE: 3/5/07
STAFF CONTACT: Kay Nishibayashi PHONE: x2274
A. REQUEST:
Creation of a Police Sergeant position for the Police Department's Special Response Team.
Funding for position is included in the Fund Balance requests.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
See attached Request for Organizational Changes and/or Position Actions packet.
SIGNED: ~~.~/~~7-• DATE: MAR " ~ 2f]07
Department Head
. ,s
REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS
TO: MANAGING DIRECTOR DATE: February 22, 2007
FROM: DEPARTMENT: Police
DIVISION/BRANCH: Administration/Special Response Team
REQUEST:
® NfW POSITION Sergeant PO-11
TITLE PAY GRADE
? REALLOCATION
POS.NO. CURRENT TITLE PAY GRADE
PROPOSED TITLE PAY GRADE
? OTHER
(change in FfE, fransfer, efa.) pOS. NO. CURRENT TITLE PAY GRADE
COMMENTS:
The creation of a Sergeant for the Special Response Team will be a critical position in assisting the
Lieutenant in planning and organizing the volunteer officers, who are recruited, trained, and
monitored on an annual basis. This specialized unit will be responsible for serving the high risk
warrants, dealing with barricaded and hostage situations, and also provide quality training for our
recruits and refresher training for our active officers.
FEB 2 ~ 20D~
DATE D ARTMENT A
APPROVED ? DISAPPROVED
FEB 2 7 2001
MANAGING DIRECTOR DATE
DflR CP-005 (2/93)(I1/93)(7/D 1)(10/03)(12/06)
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3fawai'i County is an EquaCOpportunity Provider andEmpCoyer.
NEW POSITION INFORMATION FORM
Department: Hawaii Police Department Date: February 8, 2007
Division/Branch: Administration -Special Response Team
# of Similar
Pay Fund Pos. in
Class Title Grdde Sala Source De t.
Sergeant PO-11 $53,640 County
1. Give reasons how new duties arose (statutes enacted, ordinances, newly
authorized programs, basis for increased workloads, etc.):
With the increase in violent crimes and sophistication of the criminal elements, the
police department has developed a part-time Special Response Team (SRT)
comprised of volunteer officers. While the team has been very successful in their
activities such as serving high risk warrants, the security of visiting dignitary's, dealing
with barricaded suspects and hostage situations, the liability for Hawaii County
looms as the highly litigious nature of the program demands more dedicated time to
remain current with all of the necessary administrative work. This administrative work
includes, but is not limited to: planning, organizing, staffing, directing and
coordinating the various functions of the SRT such as developing training lesson
plans, maintenance and filing of these training records; documentation for testing
and evaluations of the specialized equipment/firearms and to keep abreast of new
developments, technology, and techniques in special weapons and tactics (SWAT),
the researching, writing, and securing of Federal grant monies to assist the entire
police department; coordinate and assist training of police officers in department
issued equipment (ASP baton, OC Spray, Electronic Control Devices, Firearms, etc.)
It should also be noted that the City and County of Honolulu and Maui County have
permanent sworn positions managing their SWAT programs, to include several
supervisory positions.
. .
New Position Form
Page 2 ,
2. Can new duties be assigned to existing positions or handled in other way such as
short term contracts, etc.
We tried the pilot program utilizing an existing position from the Area I Investigative
Operations; however the position was unable to spend time on regular detective
duties.
This position needs to be fully focused, dedicated, and assigned to the requirements
of the special response activities. Due to the necessity to constantly keep abreast of
the firearms, equipment, and information on criminal activities, etc. a short term
contract or continuation of a temporary position would not be in the best interest of
the department.
3. How will new position increase the efficiency/effectiveness of operations? (Use
productivity measurements where possible.):
Being able to assist the full time lieutenant, a full time sergeant's position will enable
the SRT unit to be more efficiently coordinated, supervised, and managed; the
police department can be assured of regular monitoring of both staff and
equipment; current information on crime trends and equipment, response tactics,
and networking with other police departments for shared training and expertise. In
addition, this new position will allow for the standardization and documentation of all
"use of force" training of sworn personnel throughout the department. The sergeant
is responsible for the assignment of equipment to each team member and for the
maintenance of all team equipment including vehicles. The sergeant is responsible
to write after-action reports and forwards said reports to command. When the
lieutenant is present, the sergeant is responsible to direct and lead the Entry Group
and must be familiar with their duties and responsibilities. The sergeant is responsible
for public education i.e. active shooters, the police department's response to bomb
threats etc. The sergeant is required to assume all responsibilities of the unit
lieutenant when he/she is not available.
4. Alternatives that were considered in lieu of new position. (Have technological
changes been considered?)
The only alternative would be to continue with the part time sergeant who already
has and will continue to greatly increase the responsibility and workload upon the
current full time lieutenant. Allowing this to happen would greatly effect the daily
operations and planning of the unit.
Disbanding the program and unit is not a consideration in lieu of our current crime
trends and increasing drug activity in the community.
5. Why were manpower needs not planned through budgetary process?
The need was addressed through the annual budget process during the past
budget cycles.
7-Cawai'i County is an EquaCOpportunity Provider arufEmpCoyer.
'
New Position Form .r
Page 3
6. List other rationale or pertinent statements and data:
The current team consists of eighteen X18) members, of which seventeen (17) are
part time and one position, Lieutenant, is full time. There is an active recruitment
which will increase the team by six ~6) to 12 (twelve) members, thus increasing the
amount of supervision, work, and responsibility placed upon the sergeant.
SRT personnel will be taking the lead in training the police department personnel in
the "Use of Force" policies and in the practical skills needed to utilize the various
department issued devices that our officers are equipped with.
In addition, the existing position, a detective from the Area I Investigative
Operations, will be filled thus helping to alleviate the burden placed upon the
section due to understaffing issues.
DHR CP-002 (2/93)(12/06)
3fativai'i County is an EquaCOpportunity 1'rovicCer andEm}~Coyer.
~ ~
DEPARTMENT OF CIVIL SERVICE LOCATION
1. Position No. NEW COUNTY OF HAWAII Dept. Police
POSITION DESCRIPTION FORM Div. or Bur. Area I '
Type: Civil Service (X) Exempt ( ) Section SRT
Permanent (X) Temporary ( ) Geog. Loc. S. Hilo
Full Time (X) Part-Time ( )
p, FOR CIVIL SERVICE USE ONLY
Allocation Class Salary Range Effective Date
Approved: By
Authority Date Date Director of Personnel
3, DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these duties in logical order beginning with those pertonned most frequently and followed by those
performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average
amount of time spent in performing each major duty. It a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and
Illfl NYAf.I fIAIR WM1P.II IM1P.RP. f}IArllet mflY lrP.rl n ml1rP. RmAM IC nP.P.IIN(I ,ICP. A hIAl1I( ChP.NI Art{ AMAf:II Im IhIC Tlfrrll
Under the general supervision of the Police Lirrutenant, assists in coordinating the activities of the Special Response Show
Team (SRT) and pertorms other related duties. %
of time.
1. Assists in the supervision and training of officers assigned to the SRT in their overall performance; assigns
appropriate personnel to handle critical situations or problems which involve hostage and barricade situations, high
risk search warrants and apprehension of individuals with the propensity to violence; homeland security; terrorist and 35%
sniper situations; riot control; location and disposal of improvised explosive devices, and witness protection. (1,2,3,4)
2. Keeps in peak physical and mental condition to set the tone for the SRT unit; develops and implements a regular
fitness and weapons qualification program; tests and monitors staff to ensure proper compliance. Reviews and
schedules all annual physicals and weapons qualification tests with Administrations staff; inspects and evaluates 35%
staff, equipment, and monitors performance for efficiency, discipline and morale; counsels and disciplines when
necessary. (1,2,3,4)
3. Researches and evaluates all weapons, uniforms, equipment, and other auxiliary needs to ensure that we are
current in our services; reviews all literature and legislation related to the area of specialized response services;
drafts policies, procedures, rules, and regulations for the program; attends training and assists in conducting 25%
departmental training in the "Use of Force" applications and other tactical responses to critical incidents. (1, 2, 3;
4)
4. Pertorms other related duties such as, but not limited to testifying in court; attending community and staff
meetings; conducting staff meetings, and assisting the CHiefs Office as directed. (2,4) 5%
Key: 1) The pertormance of this function is the reason that this job exists.
2) The number of other employees available to pertorm this function is limited.
3) This Tundion is highly specialized and employee is hired for special expertise.
4. Supervision Received Give the position no. and title of immediate supervisor of this position.
Position Number 4617 Title Lieutenant
5, SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart.
Position No. Title Nature of Supervision
ocs cl=-~ (vso)
Varied Police Officer II Direct
6. Present Class 4...." Pay Grade
7. REQUESTED ACTION
New Position-Initial Allocation ( X) Changes in Duties and Responsibilities-Reallocation ( ) Redescdption-Review Effective Date
Requested Class Allocation Police Sergeant Pay Grade PO-11
8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
Employee's Name (Print) Vacant
Employee's Signature Date
9. STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision which you exercise over this position.
b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the
qualifications a new emplo ee must brio to the osition rather than the qualifications of the em to ee who now occu ies it.
Education -General Basic Qualifications Necessary for Work Performance
Circle hi hest ear (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 12
S ecial or Professional: Colle a 1 2 3 4 1 2 3 4 Kind:
Work Experience -Kind
and length in years: See attached
Knowledge, Skills and
abilities:
See Attached
Physical Requirements: See Attached
Licenses or certificates required:
See attached
10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certify that the above statements are accurate and complete.
Immediate Supervisor's Signature Date FEB ~ ~ 2007
11. CERTIFICATION OF DIVISION HEAD I certify that th above atements are accurate and complete.
Division Head's Signature Date FEB ~ ~ 2007
12. CERTIFICATION OF DEPARTMENT I certify a e above statements are accurate and complete to
the best of my knowledge ~Ee 2 ~ 2no
Department Head's Signature Date
Distribution: Original -Civil Service, 1st Copy - epartment, opy - E ployee
SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE~IN FTE
Creation of SRT Sergeant
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. NEW (If no position number
indicate "new'.)
a) New monthly salary $ 5,509.00
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) 0
c) Net funds required (Item "a" minus Item "b") 5,509.00
d) Remaining number of months in current fiscal year 12
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 66,108.00
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number: 5'a X3.5 I
c) Funds are available in account number:
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-911-5911.70-341 Provision for Reallocation $
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
for the classification action as requested.
4, F ~
Departm ead Date
DHR CP-004 (2/93)(8/94)(8/9n(12/Ob]
7-Cawai'i County is an EquaCOpportunity 7~-ovicfer andEmpCayer.
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CURRENT SPECLV. RE81'ONBETEAM
CHART ~A
MAJOR EM-5
HC 00-01822
CIERK IQ SR-l0
HC 00-02)72
llEUTENANT PO.13
HC 00-04617
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PROPOSED SPECIAL RESPONSE'CEAM
CHART II A 2
MlJOR EM-5
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IlEUIENANL PO.13
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HC 00-04617
SERGEANT PO-I]
(1)
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