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Home My WebLink AboutCOM 0352.000 2006-2008 QTY Of Harry Kim 'a William Takaba Mayor Director Nancy E. Crawford iy.! e•°•~ Deputy Director YTf pf'Nf~ County of Hawaii Finance Department 26 Aupuni S[reet, Room I l8 Hilo, Hawaii 96720 (808)961-8234 Fax (808)961-8248 April 16, 2007 Pete Hoffmann, Chairman and ` Members of the Hawaii County Council w Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 a Re: Monetary Contribution to the Fire Department I Enclosed is a resolution accepting a monetary contribution of $12,500 from the Fireman's Fund Insurance Company's grant program, which issues funds to fire departments throughout the United States for various needs. The Hawaii Fire Department applied for and was granted $12,500 from this program to contract a certified instructor to train officers to the Instructor II level. These funds will go directly to certifying 10-20 members of the department's instructors under the National Fire Protection Association Qualification Board. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating the funds into the Fireman's Fund Training Grant account. If there are any questions, please do not hesitate to call the Fire Department. Willia Takab~ a U Director of Finance APPROVED: G~u~ ~arry Kim Mayor Enc. Comm. No. Ref. To: ~ L cc: Fire r,~f. Late APR 2 0 20Q7 n__~'~~~~jn_dgO~awaPi County is an Equal Opportunity Provider and Employer Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: FIRE DATE: 4/9/07 STAFF CONTACT: Gerald Makino PHONE: 981-8350 A. REQUEST: Prepare a resolution to accept a grant from Fireman's Fund, an insurance company. Prepare a complimentary ordinance as follows: 3607.00 Contribution from Private Sources $12,500.00 010.221.5228 Fire Grants $12,500.00 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Firemans Fund Insurance has a grant program which issues funds to fire departments throughout the United States for various needs. The Hawaii Fire Deparment (HFD) applied for and was granted $12,500 from this program. HFD, in its application, stated its intent to contract a certified instructor to qualify 10 - 20 Hawaii Fire Department personnel as Instructor II, under the National Fire Protection Association Qualification Board, which is reciprocal with the International Fire Service Accreditation Congress (IFSAC) Fire Instructor I. Once this resolution is approved and the "Grant Compliance Agreement" signed, the grantor will present a check for the stated amount. See attachments. SIGNED: DATE: APR 1 0 2007 Department Head Ma r. 28. 2007 2:09PM Fireman~s Insurance Company No. 3851 P. 2 vase t era Organization Iftformatlon 1. Fire Dept. or Hawall Fire Department Organization Name 2. Federal Tax ID Number 8. Fire Depar4raerrflOtganizalfon t~{j Web Site Address (K t~S applicable) 9. Type ~ DnpaMrrerrt or Caunly / Organization \ 3. Firo Dept. Address C/\ 10. Staff Description CanD. peW 8 vol. stet/ ~ ~(~J{ 4. City Hno V~ DeparlAlent Or 25 Aupun St. v Organization Address 6. Staibe Havro6 B. State 3. City Hno e, Zip Code 68720 4. State Hawen 7. Telephone Number 5.27p Code 98720 8. Fax Number 6. Telephone Number (80tt)9e1 4349 9. WetalOe Address Crf aPP~) T. Fax Number (ao8yJe1-2037 10, Type of Dcpathnent 11. l)VerVieW Of Your The Hawaii Fire Dapsrtrne~d i8 a eombineBon depathrerl wah 350career and epprox 240 vokaleer Deparbnent a Organlzatlon ~ of 20 ~ ~ wfYr3a HeweN 4000 eq. mesa and a papuknwf d 170,000. we are ap ens" oorapgniee,l5 /U.S amixlar~eea, 2 FiAmaet sews, 2 k ,1 reeara Miwpler, t aeranedsxl twdieaprer and variaea watartonders and hrawh vahicaes. our persanN sre aoesedirained to tmneta the various mi~ia+s. Because of the Idands size and the QMatanee 6etvnwn ataaaar, are d ar bippast ch.nanpas is to cardiranay previde trelNng for en mp ~ eL weFharve developed a treUdnp ateRlhat does en excNled ]ob d fralnng reaWle and ng program drt bids ma quaYllad readacea to provide year muM canparty level tratrip. Oar primary god is to trap d1sda to the Yntructor n level, so that we an addteas oar tratrurq rNfeQs. 7nlMiq cur traatrarctois Is Just the Brt step, however, a voryaudal one far ourdepaitrnent. if awarded foie gent , sw rwda woad go dtradly to eadYying t0.2o rarmbeis of our eapertrrasrtas yWtrtlUora under the NABonal Fire ProtectloaANiode6aqua6acafion Board radprpocal wl0r Cre hltmanonef Fire Servke A¢aedne0on Caagsaa( IFSAC) Foe trofnador I. Hawaii Fa~e DeParhrretat o~.ntreaonao:zaoeara Grant Compliance Agreement This agreement is made and entered into by and between Fireman's Fund Insurance Company (Fireman's Fund) of Novato, CA, and Hawaii Fire Deoartment (DepartmenUDistrict) ("the Department") located at (street address, city, state, zip code) 2100 Kanoelehua Avenue. C-5. Hilo. Hawaii 96720 Whereas, it is intended that the Department will utilize a grant award or donation received from Fireman's Fund for the specific purpose outlined in the Department's grant application and/or approved by Fireman's Fund. Fireman's Fund reserves the right to communicate with and visit the Department on an ongoing basis to ensure that the funding is utilized for the express purpose intended. The Department is required to apply a grant or donation from Fireman's Fund within 90 days of receipt of funds or obtain an extension from Fireman's Fund. Additionally, the Department must supply Fireman's Fund with a copy of the paid invoice within 30 days of purchases utilizing SM funding from a Fireman's Fund Heritage grant or donation. Invoice copies should be sent to Fireman's Fund alto: Dominique Rosenberg, 777 San Morin Drive C65, Novato, CA 94996. The Department must notify Fireman's Fund within 60 days of receipt of funds if it decides to purchase a different quantity of items than what was awarded by Fireman's Fund, or if it chooses to apply funds differently than originally intended or approved by Fireman's Fund. Unused funds must be returned to Fireman's Fund. If the Department plans to use funds for any purpose other than originally outlined and approved by Fireman's Fund, the Department must first obtain approval from Fireman's Fund. In the event that the grant funding is not utilized for the purpose(s) approved by Fireman's Fund and/or outlined in the original grant application and Fireman's Fund is not notified of any changes to the original request, Fireman's Fund reserves the right to revoke the grant funding or donation, request the return of the full grant/donation amount, and eliminate the Department from consideration for future funding through the Fireman's Fund Heritage program. It is the intention of Fireman's Fund to promote the grant and Fireman's Fund will work with the Department on promotional efforts to ensure that they are mutually beneficial. If the Department is awarded a grant or donation, Fireman's Fund expects the Department to participate in a check presentation ceremony that is scheduled mutually, but held within three months after the check is received and/or when the equipment arrives. Fireman's Fund reserves the right to film and/or photograph the award presentation and publicize the request and award in all internal and external marketing and communications activities related to the Fireman's Fund Heritage program. Fireman's Fund will provide stickers to the Department which indicate that the equipment was purchased with a grant from Fireman's Fund and the stickers are to be placed on the equipment purchased with funds granted by Fireman's Fund, as well as an electronic logo for printed materials. For large donations such as fire safety houses, Fireman's Fund has the right to assist the Department with design and signage on the equipment and may provide additional funding for this purpose. Fireman's Fund invites your department to contact us to discuss any additional marketing or public relations assistance we can provide on your behalf. Finally, as a way to demonstrate the overall impact of this grant program, Fireman's Fund asks that the Department provide documentation demonstrating the effect the funding has had on operations. This can be documented via E-mail, letter, photos, video, or however the department sees fit. We request that this impact be documented and shared with Fireman's Fund within six months of the receipt of the grant or donation or as special calls occur and the grant funds helped make a difference. Page 1 of 3 By signing this agreement, Department agrees to cany out the aforementioned activities as planned. Agreed to and Accepted: County of Hawaii: Office of the Mayor By: Date: Print Name and Title: Harry Kim, Mayor Dept. Tax/Fed ID 99-6000567 Make Grant Checks Payable to: Hawaii Fire Department Send Check to: (No PO Boxes) 25 Auauni Street. Room 103. Hilo. HI 96720 If check is being mailed directly to a vendor: Vendor Name: Contact Name: Tax ID Number: Street Address (No PO Boxes) for check to be sent: PLEASE PRINT LEGIBLY Page 2 of 3