HomeMy WebLinkAboutCOM 0020.008 2006-2008 tr or
',%'.'~:f., William Takaba
Harry Kim " liq; Director
Mayor
Nancy E. Crawford
• y~oi'M~'~~ Deputy Director
County of Hawaii
Finance Department
25 Aupuni Sheet, Room I IS Hilq Hawaii 96720
(808)961-R234 Pax (808)961-8248
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May 4, 2007
Pete Hoffmann, Chairman,
and Members of the Hawaii County Council _
County of Hawaii
Hilo, Hawaii 96720
Dear Chairman Hoffmann and Members of the County Council:
SUBJECT: Transfer of Funds
April 16 through Apri13Q 2007
Attached is a Report of Transfers Authorized showing transfers made from April 16
through April 30, 2007. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
l " "
Deanna Sako
Controller
Attachments
Comm. No. 20 • b
Ref. To: FL
Ref. Uate MAY 0 4 2001 _
Hawai ~i County is an equal opportunity provider and employer.
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Form#:A-102 COUNTY OF HAWAII
Revised: 07!01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: BUDGET
CONTACT: Gary Tom PHONE: 961-8259 DATE: 04 / 17 107
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-911-5911.70-341 PROVISION FOR REALLOCATION - G $ 4,292.00
TOTAL: $ 4,292.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-151-5151.01-011 HUMAN RESOURCES - S & W $ 2,792.00
010-500-5513.71-011 AQUATICS BEACHES - S&W 1,500.00
TOTAL: $ 4,292.00
EXPLANATION (Provide complete explanation):
To transfer amounts from the reallocation account into the vazious departmental salazies and wages
accounts; per Human Service's reallocation quarterly reports to the County Council (2nd quarter -
Comm. 93 and 3rd quarter -Comm 301).
SUBMITTED BY: ~ DATE: ~l~/~
ep ment Head
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ACTION: - R'~1/e~~commen¢Approval -Recommend Deferral -Recommend Denial
Signed: ~ " r~ DATE: ~~~/~.z
irector of Finance
Ap~provned,~,~,, / -Deferred _ Dpe~nied
Signed: Vr' 0 t~ DATE: p' Y` ~ 9 /200
Mayor
Transfer No. 27
,
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: Training &Voluntr Fire
CONTACT: Gerald Makino PHONE: 981-8350 DATE: 04 / 17 / 07
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5222.02.106 Fireworks Enforcement -Printing $ 3,000
010.221.5222.02.107 Fireworks Enforcement -Advertising 2,000
010.221.5222.02.111 Fireworks Enforcement -Rentals 1,000
TOTAL: $ 6,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5226.02.228 Trng &Voluntr Fire - M.V. Parts $ 6,000
TOTAL: $ 6,000
EXPLANATION (Provide complete explanation):
Expenditures from the Fireworks Enforcement OCE have been completed for the year leaving these balances.
Funds needed to replenish Trng &Voluntr Fire OCE as expenditures for parts and public safety supplies have
exceeded the budget estimates.
SUBMITTED BY: ~ DATE: APfj~ 1 7 2p07
De artment Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: ~ ~ DATE: A P ~ 1 g X007
Director of Finance
A IpJpro~v~ed/ _ Deferred _ DReriied 9
Signed: ~~~~x'~--"UI DATE: ~ 9 }OOT
ayor
Transfer No. 28
Form #:A-102 COUNTY OF HAWAII
Revised; 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: AUTOMOTNE
CONTACT: D. SHIRO PHONE: X8463 DATE: 04 / 18 / 07
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-181-5181.52-109 Automotive OCE -Equipment Repair $ 10,000.00
TOTAL: $ 10,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.181.5181.61.480 Automotive Equipment -Misc. Equipment $ 10,000.00
TOTAL: $ 10,000.00
EXPLANATION (Provide complete explanation):
New Welder position's tool & equipment monies were placed in the OCE, when the new Welder position was
filled.
Surplus monies in 109 exist due to less than anticipated equipment repairs.
Need to take monies from OCE 109 Account to 480 account, to fund Welder's Plasma cutting machine & 2-
way radio for Automotive Division Chief s vehicle (approved by Deputy of DPW).
SUBMITTED BY: /~'1~-~- DATE: 04 / 18 / 07
Department Head
ACTION: ! Recommend Approval _ Recommend Deferral _ Recommend Denial
r. .
'
~~G'IJ' ~ A P,R 2 0/ 2001
Signed: " ~ ~V^~ y DATE:
Director of Finance
~Appro~\~~~ _ Deferred _ Denied
Signed: ''"~/~/III/~Iil DATE: APR 2 ~ COQ)
Mayor
Transfer No. 29
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: DEPT OF LIQUOR CONTROL DIVISION: ADMINISTRATION
CONTACT: Dot Chang PHONE: X8218 DATE: 04 / 18 107
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-251-5251-02.341 Miscellaneous Charges $ 4,500.00
TOTAL: $ 4 500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-251-5251-06.454 Computer Equipment $ 4,500.00
TOTAL: $ 4,500.00
EXPLANATION (Provide complete explanation):
Budgeted for 18 employees' fringe and health benefits but will only need to pay for 13 employees.
Data Systems has recommended that we replace the Licensing Clerk's PC because they are unable to resolve
problems with the unit. The Commission/Board Secretary's PC is inoperable and will need to be replaced. PC for
the Administrative Officer will be needed as a spaze for the Kona office.
hh i ~y ~r
SUBMITTED BY: DATE: A f~~ 1 ~ 2~~/
Depart tHead
ACTION: ~ Recom~ mtend Approval _ Recommend Deferral _ Recommenj~d Denial
Signed: 1a//ba DATE: APP' ~ O~ 2007
Director of Finance
/Approved _ Deferred _ Denied
Signed: DATE: APRr 1 O 2001
~j Mayor
Transfer No. 30
.
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: MAYOR'S OFFICE DIVISION:
CONTACT: VirginiaTolentino PHONE: 961-8211 DATE: 04 / 19 107
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-111.5113.01.011 Clerical Services Center - S/W $ 36,000.00
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.111.5111.02.115 Office of Management - OCE $ 36,000.00
TOTAL: $ 36,000.00
EXPLANATION (Provide complete explanation):
Funds budgeted in Clerical Services Center S/W account. Temporary services hired for Kona Mayor's office
were paid from Office of Management OCE account, while Kona position vacant during recruitment.
SUBMITTED BY: I~~`"""'v or DATE: / /
Department Head
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ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: ~ DATE: APA~ 1 9/ 2007
Director of finance
_~AplprovedQQ / _ Deferred i Denied
Signed: ~Xlnh~"~'v11!'' DATE: APR/2 ~ 1p~1
Mayor
Transfer No. 31
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: BUILDING
CONTACT: BRIAN KAJIKAWA PHONE: 961-8488 DATE: 04 / 23 / 07
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-171.5171.22.338 Building R&M OCE, Rent ofLand-Bldgs- $ 31,000.00
Office
TOTAL:$ 31,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.173.5173.06.450 Public Works Admin -Office Equip $ 31,000.00
TOTAL: $ 31,000.00
EXPLANATION (Provide complete explanation):
Funds are available in Building R&M Rent due to negotiations of lower than anticipated lease agreements.
Funds aze needed in Public Works Admin -Office Equip for new mobile storage systems and the low bids were
higher than anticipated.
SUBMITTED BY: / G~- /~`Uc~~- DATE: ~~/~7
Department Head
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ACTION: R mmend Approval _ Recommend Deferral _ Recommend Denial
Signed: DATE: A P 2 6
Director of Finance
_/~Ap~p'r/ove~d _ Deferred _ Denied
Signed: a~ DATE: AP~ Z ~I ~OO~
Mayor
Transfer No. 32