HomeMy WebLinkAboutCOM 0020.009 2006-2008 ~v,orx.,.
Harry Kim ~
~ ~ "'`•!a William Takaba
Mayor ~ Director
Nancy E. Crawford
~h'os~M~+~ Deputy Director
County of Hawaii
Finance Department
25 Aupuni Stree[, Room 118 • Hilo, Hawaii 96720
(808)961-8234 • Fax (808)961-8248
=i
May 17, 2007 _ _
_ ,
a~
Pete Hoffmann, Chairman,
and Members of the Hawaii County Council ;
County of Hawaii F~
Hilo, Hawaii 96720
rv
Dear Chairman Hoffmann and Members of the County Council:
SUBJECT: Transfer of Funds
May 1 through May 15, 2007
Attached is a Report of Transfers Authorized showing transfers made from May 1
through May 15, 2007. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Deanna Sako
Controller
Attachments
Comm. Ho.
Ref. To:
Ref. Date ~„nv 1 R ~nm
Hawaii County is an equal opportunity provider and employer.
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Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Admin & Budget
CONTACT: Nancy Crawford PHONE: x8092 DATE: OS / Ol / 07
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5125.02.115 Finance-Real Property Tax -Misc Cont Svcs $ 200,000
TOTAL: $ 200,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5121.02.115 Finance-Admin & Budget -Misc Cont Svcs $ 200,000
TOTAL: $ 2000
EXPLANATION (Provide complete explanation):
Funds are available in Real Property Tax Contract Services because an anticipated software upgrade was not
required.
Funds are needed for Administration Contract Services to provide for addifional financial consulting services.
SUBMITTED BY: DATE: / ~ 7
Depart ent He d
#*#**####*****##Y#*#k*##** #####*#***#####*****#####*****#####****###*#***k####***k**
ACTION: Recommend Approval _ Recommend Deferral _ RecoAmAmpeYnd Denial 7
Signed: r DATE: M" Y ~ ~oO/
/ Director o roan
Approved _ Deferred _ Denied 9
Signed: DATE: M~/ ~ 1 7007
Mayor
Transfer No. 33
Form#:A-toz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FINANCE DIVISION: Purchasing
CONTACT: Gilbert Benevides PHONE: x8440 DATE: OS / 02 / 07
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5123.01.011 Purchasing-S&W $ 15,000
TOTAL: $ 15,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.121.5123.32.227 Purchasing -Storeroom Office Supplies $ 15,000
TOTAL: $ 15,000
EXPLANATION (Provide complete explanation):
Funds aze available in Salaries and Wages due to vacancies resulting from retirements.
Due to increased prices and departmental usage and to stock supplies up to adequate levels before next
fiscal year's ordering; additional funds aze needed for paper and other office supplies, stocked and
distributed through the County's central storeroom.
SUBMITTED BY: DATE: ~
.De artment Head i
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ACTION: Recommend (Approval _ Recommend Deferral _ Recommend Denial
I//,~ ~ 1,
Signed: ` n. _ DATE: N'Q ~ ~
D~,rector of Finance
Approved _ Deferred _ Denied
M,~Y 0 4 X2007
Signed: DATE:
Mayor
Transfer No. 34
Form#:A-1oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Mass Transit Agency DIVISION:
CONTACT: Thomas Brown PHONE: 961-8343 DATE: OS I O1 / 07
FISCAL PERIOD' July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.311.5311.40.480 Equipment, Misc. Equipment $ $30,000
010.311.5311.02.102 Telephone $20,000
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.311.5311.02.115 Oce, Misc. Contract Service $ $50,000
TOTAL: $ 50,000
EXPLANATION (Provide complete explanation):
This request reverses action taken by Transfer #19.
Funds were supposed to be used to purchase satellite telephones and payments on a one year service contract.
However, purchase of the telephones will not be completed and funds wilAneed to be transferred from the
original accounts, ""r
SUBMITTED BY: ~ ~ DATE: / /
Department Head
ACTION: ~ Rencommend Approval _ Recommend Deferral _ Recommend Denial 7
Signed: ~ ~ Ut~ti'd/ 4 DATE: MA~ 3 ~J~11
Director o finance
Approved _ Deferred _ Denied
Signed: DATE: MAX ~ ~~01
Mayor
Transfer No. 35
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FIRE DIVISION: Misc Fire -Helicopter
CONTACT: Gerald Makino PHONE: 981-8350 DATE: OS / 03 / 07
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5226.01.011 Trng &Voluntr Fire S&W $ 60,000
010.221.5222.01.011 Fireworks Enforcement S&W 14,000
010.221.5221.01.011 Fire Protection S&W 37,000
TOTAL: $ 111,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.221.5225.01.011 Fire Equip Maint S&W $ 20,000
010.221.5227.01.218 Helicopter Services, Fuel & Lubricants 29,000
010.221.5227.01.228 Helicopter Services, Parts/Supplies 60,000
010.221.5226.02.228 Trng &Voluntr Fire, Parts/Supplies 2,000
TOTAL: $ 111,000
EXPLANATION (Provide complete explanation):
Surplus funds, resulting from position vacancies, are projected in donor accounts at year-end.
Funds are required in recipient accounts due to:
1. Over-budget overtime expenditures resulting from brushfire call-outs and necessary repairs to maintain front-
line emergency vehicles;
2. Over-budget fuel charges resulting from a combination of higher activity level and fuel costs;
3. Unanticipated, and therefore, un-budgeted repairs for both helicopters;
4. Overbudget level of required charges for repair parts for Volunteer Fire apparati.
SUBMITTED BY: ~ DATE: S / 3
Department Head
e+~i~~~,t.tf~we~w •f~+~e~+•+ww•~~~~e~e+~ww•xx~:xa~+e+~:~fxxxrxe+~~~x~x~~+r~~xxxr~at~~«x+~rrw+,r+ir~w+w~+++~~~,rw:~~v.~~x~~we~
ACTION: Recommend Approval _ Recommend Deferral _ Recoommend Denial n7
Signed: ~ DATE: `4P'it/ ~ Q~iJI
Director of Finance
Approved _ Deferred _ Denied
Signed: DATE: MAX ~ ~
Mayor
Transfer No. 36
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Human Resources DIVISION:
CONTACT: Dee Ann Sadayasu PHONE: 961-8361 DATE: OS / 07 / 07
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.151.5151.11.104 Training Expenses - Travel $ 2,500
TOTAL: $ 2,500
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.151.5151.06.480 Civil Service Equip - Misc Equip $ 2,500
TOTAL: $ 2,500
EXPLANATION (Provide complete explanation):
A transfer is funds is needed to purchase a new digital recording /transcription system. Funds are available in
the Training Expenses Travel account as our Personnel Program Specialist position has been vacant since
January.
SUBMITTED BY: Q " - 1 DATE: / ~ / 07
Department Head
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ACTION: -Recommend Approval _ Recommend Deferral _ Recommend Denial
c'
~yi,~ai/ pp !1
Signed: DATE: /o ~U~L
Director of Finance 1~
/Approved _ Deferred _ Denied
Signed: DATE: MAY O ~/2007
Mayor
Transfer No. 37
Counri of Hawaiti is an Eaual Oooortuniri Provider and Emolover
Form#:A-1oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMIIQISTRATION/FINANCE
CONTACT: KAYNISHIBAYASHI PHONE: 961-2274 DATE: OS / 04 / 07
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See Attached See Attached $
TOTAL: $ 31,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
See Attached See Attached $
TOTAL: $ 31,000.00
EXPLANATION (Provide complete explanation):
See Attached
SUBMITTED BY: y~~~_..-~~ DATE: oS / 6 7
Department Head
#**k*********** *********************************************k***********k**k************k***************************
ACTION: Recommend Approval _ Recommend Deferral _ Recommendd Denianl
Signed: ~1~u DATE: ~`:~;~i~r/~ ZY07
Director of Finance K.i
~ Approved _ Deferred _ Deynied
Signed:
~_,I DATE: ~Al 1 ~ 407
Mayor
Transfer No. 3g
FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5203.02.112 Admin -Mileage & Auto Allow $ 31,000.00
TOTAL $ 31,000.00
TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010.201.5212.22.115 Kona CID - Misc Contract Svc $ 8,000.00
010.201.5212.22.227 Kona CID -Computer/Office Sup $ 1,000.00
010.201.5213.02.102 Kau -Telephone $ 2,500.00
010.201.5213.02.109 Kau - Repair of Equipment $ 4,500.00
010.201.5213.02.114 Kau -Electricity $ 7,000.00
010.201.5214.02.102 Puna -Telephone $ 4,000.00
010.201.5214.02.109 Puna - Repair of Equipment $ 4,000.00
TOTAL $ 31,000.00
EXPLANATION:
Funds are availabe under the mileage and car allowance account due to vacancies.
The department has approximately 38 sworn vacancies.
Funds are needed under the utility accounts due to higher than anticipated cost for
utilities such as telephone and electricity. Due to the increase in rates and increase
usage.
Funds are needed under the repair account due to unanticipated costs to repair the
telephone system at the Kau Police station and gasboy system at the Keaau
Police Station.
Funds are needed under the miscellaneous contract services account to cover higher
than anticipated cost for forensic services.
Funds are needed under the computer and office supplies account to cover higher
than anticipated costs.
Form#:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE
CONTACT: JIRO SUMADA PHONE: 961-8324 DATE: OS / 7 / 07
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.06.456 Highway Maint Admin Equipment, $ 100,000.00
Construction & Repair
TOTAL:$ 100,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020.301.5301.02.115 Highway Maint Admin OCE, Misc. Contract $ 65,900.00
020.801.5801.34.341 Transfer to Cap Proj Fund 34,100.00
TOTAL: $ 100,000.00
EXPLANATION (Provide complete explanation):
Funds are available in Highway Maint Admin Equipment due to postponement of equipment purchase to fund
non-budgeted Wood Chippers and 6-Passenger Dumper that were needed, and these funds are remaining.
Funds needed for consultant contracts for Traffic Calming and Bridge Inspection/Bridge Replacement CIP, as
well as training consultants and conference fees for employees.
SUBMITTED BY: / ~ ~ ~<<-F~~-~. DATE: ~ / -I / ~ ~
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial
/
Slgned: 't w,i.. ~-!'a.a-.r-~~~v--y~ DATE: 1tl1f`i~l / ~
~y pirector of Finance ~ (ti
/ r
l Approved p ~ ~ _ Deferred _ Denied
Signed: ~\~~C°""" 9V DATE: M~iY 1 O/ L'u':,,
Mayor
Transfer No. 39
Form #:A-102 COUNTY OF HAWAII
Revised: 07I0"I
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Office of Management DIVISION: Housing
CONTACT: Jeremy McComber PHONE: 808/961-8379 DATE: 5 / 8 / 07
FISCAL PERIOD: July 1, 20 06 to June 30, 20 07
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
152.461.5466.36.115 KawaihaeTransitionalShelter $ 67,122.00
TOTAL: $ 67,122.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
152.461.5466.02.115 Misc. Contract Service $ 67,122.00
TOTAL: $ 67,122.00
EXPLANATION (Provide complete explanation):
Unexpended funds will be used for repair and maintenance costs at the Kiheipua Emergency Shelter, as well as
transitional housing units located at Wilder Road and Kuleana Loop.
SUBMITTED BY: C l
;2~;i7..~•._.. DATE: G / ~
Depart tHead
**#*#*#k*#####******###**k*****###******#######****k##****##k*###+####*#******k*i##*#****k*k##*######*********k#*###*
ACTION: Recommend Approval _ Recommend Deferral _ Recpo~mmend Denial
'°G /`v t DATE: iVIA~/~ ~ f-J~~~i
Signed:
Directoro Finance ~S'Z~
Approved _ Deferred _ Denied
Signed: DATE: _ ` i / _ .
,~Q.. Mayor
Transfer No. 40