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Home My WebLink AboutCOM 0020.010 2006-2008 qtr or Harry Kim :r, William Takaba Mayor ~ Direcmr Nancy E. Crawford ~R oi~+~+ Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room l l8 Hilo, Hawaii 96720 (808) 961-8234. Foe (808) 961-8248 rte: f-> am N.+] C' June 1, 2007 -r. Pete Hoffmann, Chairman, and Members of the Hawaii County Council v County of Hawaii ^ ~ Hilo, Hawaii 96720 Dear Chairman Hoffmann and Members of the County Council: SUBJECT: Transfer of Funds May 16 through May 31, 2007 Attached is a Report of Transfers Authorized showing transfers made from May 16 through May 31, 2007. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, f~fy-•." Deanna Sako Controller Attachments Gomm. No.~ Ref. To: Ref. Date, SUN 0 1 26N Hawai ~i County is an equal opportunity provider and employer. °o °o °o °o °o °o °o °o ~ oo °o 00 °o °o ~ °o n ~ ooo v_o u~ o O M M O^~ 0OJ N ~ Q N M L = a m ~ O w ~ ~ ~ LL O' p LL O. U C C N J LL O W J J ~ l0 a C1 O O o U U o rnU O U m m~ m~ a c rn ~ ~ `O a O. N N C C ~ E ~ .2 U U 2 ~ r K 0 0 0 0 °o ~ ° O N H N M M N ~ O V N N N N N N ~O O O O O O O O c 0 0 O O r 0 r X 0 0 V O A ~O O O O M r V W~ Ori Q N M r 0 0 N M T W N U ~ O L W ~ U W o O c U U o U ~ O N ~ c0 O fn ~ ~ V1 U m ~ Q ~ m c ~ o a ~ ~ c ~ 'v `o a~0i ~o ~ ~ "o ~ U 2 d (n a O Q 0 0 O O M O L ~ ~O M N O N V LL N ~ ~ N N ~ 0 ~O N N N ~ ~ LL N N N Y C C N p a U o ~ 3 m N c c O p n m ~ 'c ~ E a ~ Q `o ~ o ~ ~ U = a d d v d N .O ? m m m m m m ~ LL C C C C L C a ~ U~ C7 (7 (7 2 U~ d ~ `w d> 0 0 0 0 0 0 c m ° mN cn <nrnrn ` ~ p. ~ N N N N N F Q N h N O N 1[J w w p. c Z V V V~ 0 0 d ~ ~ ~ Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: DEPT OF LIQUOR CONTROL DIVISION: ADMINISTRATION CONTACT: Dot Chang PHONE: X8218 DATE: 04 118 107 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-251-5251-02.341 Miscellaneous Charges $ 8,000.00 TOTAL: $ 8,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-251-5251-06.450 Equipment $ 8,000.00 TOTAL: $ 8,000.00 EXPLANATION (Provide complete explanation): Budgeted for 18 employees' fringe and health benefits but will only need to pay for 13 employees. Our current phone system is 20 years old and is considered obsolete. We are experiencing numerous problems which cannot be repaired. MAY 1 6 2007 SUBMITTED BY: ~ DATE: / / Department Head ~ ACTION: ecommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: ~Y/ ~ Director of Finance ~ Approved _ Deferred _ Denied Signed: DATE: S I l~ Mayor Transfer No. 41 Forth#A-102 COUNTY OF HAWAII Re~~sea: mrot REQUEST TO TRANSFER FUNDS DEPARTMENT: CORPORATION COUNSEL DIVISION: ADMINISTRATION CONTACT: MARCIA MATSUI PHONE: 961-8304 EXT 115DATE: OS / 15 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.1 t5 MISC CONTRACT SVCS $ 37,000.00 TOTAL: $ 37.,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.338 RENT OF LAND-BLDG $ 31,000.00 010.131.5131.06.450 OFFICE EQUIPMENT 6,000.00 TOTAL: $ 37,000.00 EXPLANATION (Provide complete explanation): Funds aze available in the Misc Contract Services account because of cases expecting to go to trial this fiscal year have been re-scheduled for next fiscal year. Attorneys and staff have also tried to keep other case and trial expenses to a minimum. Office space recently vacated and now available is needed for personnel in make-shift offices and for additional personnel coming on board. Although the space currently occupied by the Office of Aging will become available upon their move, this may not be for another year or longer. Timing is critical because the space is currently open and the owner is willing to rent to us on a short-tens one year lease. Additional office equipment such as desks and chairs, computer printers and a copier are needed to make this office efficient. SUBMITTED BY: DATE: 1AY i S 1U~T Department Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ DATE: MAX 1 u /2~~~ Director of Finance (_/~A~p+gproved _ Deferred _ Denied Signed: 1GI~r'`1~~~ DATE: MAY/ ~ 7 ayor Transfer No. q2 : _ , Form u:n-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Human Resources DIVISION: Health & Safety CONTACT: Chatmaine Karnaka PHONE: 961-8215 DATE: OS / 22 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT O10.i51.5152.02.115 Misc. Contract Services $ 7400.00 TOTAL: $ 7400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.151.5151.06.454 Computer Equipment $ 2000.00 010.151.5151.06.450 Office Equipment 5400.00 TOTAL: $ 7400.00 EXPLANATION (Provide complete explanation): Due to expenditures being less than anticipated funds aze available in our Misc Contract Services Account # 115. Existing chairs are many years old and morn. Newer chairs are designed to be adjustable, more user friendly and ergonomically correct with the intent of causing users to suffer less bodily injuries (i.e. neck, back, shoulder pains etc.). Our lasetjet printer is 7+ years old. In anticipation of failure of this aging printer we are requesting a replacement. SUBMITTED B~': ' l " DATE: OS/ da 1 d OD j Department Head .......+.~~.......++~...~,,......,t«..........+...«........«.......«,.+ ACTION: Recommend Approval _ Recommend Deferral _ Recommend De11,nial n Signed: DATE: ~VI/-1~ 2 J,20~7 Director of Finan e _ Approved _ Deferred _ Denied Signed: DATE: Mr'M~ 7 3/20~~ ACTING Mayor Transfer No. qq ,ir.f~ , Formn:A-1 oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: KAYNISHIBAYASHI PHONE: 961-2274 DATE: OS 121 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.112 Admin -Mileage & Auto Allow $ 40,000.00 TOTAL: $ 40,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5215.04.115 Investigating Cause of Death $ 40,000.00 TOTAL: $ 40,000.00 EXPLANATION (Provide complete explanation): Funds aze available under the mileage and car allowance account due to vacancies. The department has approximately 38 sworn vacancies. Funds aze needed under this account due to higher than anticipated costs for autopsies. SUBMITTED BY: y ~ ~ DATE: ~5 / ~2 / G7 Department Head +++++rtrt+rtrt+++rr rrrrrrrtrtrtrtrt+++r+rrrrrrrrrtrrrrtrtrtrtrtrtrrrrrrrrr+rtrtrtrtrtrtrtrtrt++++rrrrrrrrrtrtrrtrtrt+rt++++r++r+rrr+rtrtrtrtrtrt+++++++rr ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: MA~j ¢~~Q, Director of Finance Approved _ Deferred _ Denied Signed: DATE: MAY ~ 3 ?Qp~ ACTING Mayor Transfer No. 44 ll,~/. r• Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PiJBLIC WORKS DIVISION: Traffic CONTACT: Ronald L. Thiel PHONE: (808)961-8341 DATE: OS / 21 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.281.5281.32.230 Street Lights, Highway Materials $ 299,172 TOTAL: $ 299,172 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.801.5801.34.341 Transfer to Capital Projects Fund - H $ 299,172 TOTAL: $ 299,172 EXPLANATION (Provide complete explanation): Fund balance per Ordinance No 07-32, effective March 20, 2007, was appropriated to the wrong account. Appropriations should be to the CIP 110.299.5299.64.115, Signal New and Upgrades account, for Traffic Signal projects involving upgrades and installations of UPS, New Signal Controllers, Type 332 Traffic Enclosure Communications, etc. SUBMITTEDBY: /~c~~~t,,,~ DATE: S-/ Z`C/~ Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: MA~'j ~ ~ ?OO7 ' Director of Finance Approved _ Deferred _ Denied MAY ? g 20x7 Signed: DATE: I / Mayor Transfer No. 45 7e .i Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: CONTACT: Chris Yuen / Marty Shimizu PHONE: 961-8288 DATE: OS / 23 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.141.5141.01.011 Planning-Regular S&W $ 5,500.00 TOTAL: $ 5,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.141.5141.10.1 15 Refund-Planning Dept Fees, Misc Contr Svc $ 5,500.00 TOTAL: $ 5,500.00 EXPLANATION (Provide complete explanation): Planning applications not meeting approval criteria are refunded the filing fees, and with an unanticipated increase of applications not meeting approval criteria, refunds have exceeded budget projections. Funds are currently available for transfer from the Regular S&W accounts in Planning due to vacant positions. i _ f AIAY '2 3 200T SUBMITTED BY: DATE: Departmen ead ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ * DATE: h,9AY/ 2 ~ ~(1~] Director of Finance Approved _ Deferred _ Denied MAY 2 9 2001 Signed: DATE: Mayor Transfer No. 46 116 7~