HomeMy WebLinkAboutCOM 0477.000 2006-2008 ~YY OI
Harry Kim ~ William Takaba
Mayor Director
Nancy E. Crawford
Deputy Director
OI~M~•i1'
County of Hawaii
Finance Department
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25 Aupuni Street, Room 118 • Hilo, Hawaii 96920
(808) 961-8234 Fax (808) 961-8248
June 6, 2007
Pete Hoffmann, Chairman and =
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution Transferring Funds
Enclosed is a resolution transferring $175,000 out and from the General Fund's Health Benefits
account and crediting $90,000 to the Fire Protection OCE account, $10,000 to the Fire Equipment
Maintenance OCE account, $15,000 to the Miscellaneous Fire -Helicopter Services OCE account,
and $60,000 to the Public Safety Disaster/Emergency account. There is a budget shortfall in the
Fire Department's accounts due to increases in 1) higher reimbursement rate and number of
employee mileage charges (attributed to higher fuel costs and necessary personnel inter-station
movements); 2) fuel costs; 3) charges for public safety supplies; and 4) spending for equipment
maintenance and helicopter parts. Due to existing invoices related to fighting brush fires and
additional water spigot fees and other possible charges for the remainder of the fiscal year,
additional funds are needed in the Public Safety Disaster/Emergency account.
There are monies available in the Health Benefits account as retiree premium increases were not
as high as expected.
Because of the urgency of having the funds transferred during this fiscal year, we would like to
request a waiver from the Finance Committee and have this resolution heard at the Council
meeting scheduled for June 20, 2007 in West Hawaii.
If there are any questions, please do not hesitate to contact Deanna Sako, Controller.
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William Tak ba
Director of Finance
APPROVED:
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Harry Kim
Mayor
Enc.
Ceram. No.
cc: Deanna Sako Ref. To:
Fire Department Ref. Cure JUN 0 8 2007
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Harry Kim ~ Darryl J. Oliveira
Mayor Fire Chief
,r~ Glen P. I. Honda
• or x> Depury Fve Chief
County of Hawai ` ' - -
June 4, 2007 FIRE DEPARTMENT DEPARTMENT OF FINANCE
25 Aupuni S[reet Suite 103 Hilo, Hawaii 96720 C N~(~,{t~
(808)981-8394 • Fax(808)981-2037 DATE R';^'D: l1U
ROUTE s`r',:~___ I
Mr. William Takaba CC" ` _ _ ~ ~
Director of Finance ACTIOi l 3 _
FILE:
Dear Sir: -
Thank you for offering your assistance in helping our department address the anticipated operating
budget shortfalls. Your fnancial assistance will enable our department to continue operating at an
acceptable level for the remainder of the fiscal year.
Based on year-to-date expenditures and projections of anticipated expenditures for the month of
June 2007, we find that remaining funds will be insufficient to meet our operating requirements.
We therefore request supplementation of funds in the following accounts:
1 010.221.5221.02.112 Fire Protection OCE -Mileage $ 30,000
2 010.221.5221.02.218 Fire Protection OCE -Fuel & Lubricants $ 30,000
3 010.221.5221.02.231 Fire Protection OCE -Public Safety Supplies $ 30,000
4 010.221.5225.02.228 Fire Eqpt Maintenance OCE - M.V. parts $ 10,000
5 010.221.5227.01.228 Misc. Fire Helicopter OCE - M.V. parts $ 15,000
$ 115,000
Explanations:
We anticipate supplementing OCE funds with transfer from Salaries, which savings resulted from vacant positions.
However, the projected funds available for transfer are insufficient to meet all the shortages in the OCE accounts.
Accounts (#1 and #3) are specified because they showed the largest deficits among the accounts requiring supplements.
1 Employee mileage charges increased substantially to $37,384 versus $7,000 budgeted due to a higher reimbursement rate
and number of claims, attributed to higher fuel costs and necessary personnel inter-station movements.
2 Higher fuel costs necessitate supplement to the $315,000 budgeted.
3 Charges were $104,943 versus $93,170 budgeted. Purchases were required to meet operating requirements.
4 Month of June spending requirements necessitate supplementation of this account before year-end.
5 The transfer amount is based on anticipated June charges, after previous months' charges have been covered
by previous transfers.
Please contact Gerald Makino at 981-8350 should there be any questions.
Thank you again for your assistance.
Sincerely,
ARR L
OY LIVEIRA
Fire Chief
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W
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DOMINIC YAGONG
council Member FAX: (808)961-8912
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HAWAII COUNTY COUNCIL
County of Hawar'i
Hawaii County Building
25 Aupuni Street
Hilo, Hawaii 96720
June 7, 2007
Pete Hoffinann, Council Chair
Council Members
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: (Resolution No. 239-07 :Transferring/Appropriating an Appropriation Out and
From the Designated Fund Account and Crediting Same to a Designated Fund Account)
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter placed onto the next Council agenda for review. However, in the event this request is
denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sinc ly,
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Dominic Yagong, Chair
Committee on Finance
/A~~~p\~~~(D'WUaive to C uncil: Disapproved/Date/Refer to FC:
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Pete Hoffinann, Chair Pete Hoffinann, Chair
Hawaii County Council Hawaii County Council
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Hawaii County is an Equal Opportunity Provider and Employer