HomeMy WebLinkAboutCOM 0679.000 1996-1998 ~ "
Stephen K. Yamashiro Harry A. Takahashi
Mayor llirecmr
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DEPARTMENT OF FINANCE cc '
25 Aupuni Street, Rnom 118 Hilo, Hawaii 96720-4252~~ ' ' " "
(808) 961-8234 Pax (808) 961-8248
January 15, 1998
Honorable James Arakaki, Chairperson and
Members of the County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution Creating New Position
Enclosed is a resolution creating a clerk's position for the Mass Transit Agency.
Due to the increased clerical workload of serving the public as well as the
Transportation Commission, an additional clerical position is being requested.
If there are any questions, please do not hesitate to call.
H~ry A`. Takahashi
Director of Finance
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Stephen K. Yamashiro
Mayor
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REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS
TO: MAYOR DATE: 1/09/98
FROM: DEPARTMENT: Mayor's Office
DIVISION/BRANCH: T4ass Transit Agency
REQUEST:
® NEW POSITION Clerk SR08-A
TRIE PAY GRADE
? REALLOCATION
CURRENT TITLE /POSRION NO. PAY GRADE
PROPOSED TIRE PAY GRADE
? OTHER
Ichange in FTE tranrter, etc.l CURREM TTRE/POSRION NO. PAY GRADE
COMMENTS:
DEPARTMENT HEAD DATE
0~ APPROVED ? DISAPPROVED
MAYOR DATE
DCS CP-005 (2/93) (11 /93)
Y
t
NEW POSITION INFORMATION FORM
Department: Mayor's Office Date: 01/09/98
Division/Branch: Mass Transit Agency
# of Similar
Pay Fund Pos. in
Class Title Grade Sala Source De t.
Clerk SR08-A $ 7.575. 5311.01 1
1. Give reasons how new duties arose (statutes enacted, ordinances, newly
authorized programs, basis for increased workloads, etc.l:
Expansion of Transit Agency's duties including administering the Transportation
Commission and the Shared Ride Taxi Program are the basis for much of the
increased work load. Also, as the agency provides services for over 2,400
individuals accounting for over 300,000 passenger trips and clerical help is
needed to compile statistics, answer phones, se 1]. bus tickets and coupons,
and assist. the public.
2. Can new duties be assigned to existing positions or handled in other way such as short
term contracts, etc.
Agency has used short term contracts, but it has become evident that a
full time employee is needed.
3. How will new position increase the efficiency/effectiveness of operations? (Use
productivity measurements where possible.:
The position will ensure there are at least two people in the department's
office (two Clerks along with Transit Assistant & Administrator) during all
office hours. The agency handles upwards of 50 walk-in clients a day in
addition to over a hundred phone calls. It will also allow Transit Assistant
to devote more time to planning and operational activities, rather than
assisting in clerical duties.
New Position Form
Page 2
4. Alternatives that were considered in lieu of new position. (Have technological changes
been considered?J
Short term contracts and computerization of department's functions have
been used, but still, another individual is needed.
5. Why were manpower needs not planned through budgetary process?
l
The volume of work associated with the department was underestimated
with the increased number of persons served, more clerical help is
needed.
6. List other rationale or pertinent statements and data:
DCS CP-002 (2/93)