The URL can be used to link to this page

Home My WebLink AboutCOM 0020.012 2006-2008 tV O.p Harry Kim .ft'•r'~~ `~~'~'.+a William Takaba Mayor fi`r' Director Nancy E. Crawford ~h a~w^~` Depary Director County of Hawaii r--• Finance Department _ 2S Aupuni Street, Room 118 • Hilo, Hawaii 96720 ' (808)961-5234 Fax (808)961-8248 tit July 18, 2007 - Pete Hoffmann, Chairman, and Members of the Hawaii County Council County of Hawaii Hilo, Hawaii 96720 Dear Chairman Hoffmann and Members of the County Council: SUBJECT: Transfer of Funds June 16 through June 30, 2007 Attached is a Report of Transfers Authorized showing transfers made from June 16 through June 30, 2007. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Deanna Sako Controller Attachments Comm. No. ZO •12. Ref. ro: FG 00~- Ref. Date Hawaii County is an equal opportunity provider and employer. 0 0 0 0 0 0 0 0 0 0 0 0 0 o m o m 0 0 0 0 0 0 0 0 0 0 0 0 0 o n o n =ooooo000000000~0 ~ 0 0 0 O O V O O O O O O ~ O N O M O Q~ (00 M N GOD N V N~ W GD O~ N~ N M tOp w w L N C Q a~b U ~ G8 p m w~ a O w `o ~ ~ 3 c `m a E ~ Q U N O u~i ~ p N Q a owow m?'m o' ~ ~w y ~UG~U W c > D y e N N U~~ p 0 0 0~ LL ~c > N a 0 = d pl N N~= 2 N N l0 ~ n m v m~ m m~ °n 'c « t 3 3 d n `o o~ m~o o> m o~ o' o m m a~i d U Y O 0 R Y ~ J U d (q Z 2 2~ O O O O~ O N~ 0 0 0 0 0 0 ~ 0 O M r r GD IV tV N V ~ ~ I~ GD ~ (V f~ F- i~ M N ~ ~ N N N t00 ~ p N N M m N In 1A 1LI 1II In 1I) In In 1I) III In In 1n In In In 0 0 0 0 0 0 O O O O W O OJ 0 0 0 0 0 0 O O O O 1~ O r [ 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 O O O O ' O ~ X 0 0 (D 0 0? O O O N O M Q ~ (O M N OOD N ~ ~ Or V (00 ~ t0 n O O N O y~ M > d ~ w U U U m r O O a; O O O D U U ~ ~ d U O O = O c c w m a 0 ¢ ~ a° m ~~G~ ~ N d~ G1 U 'O d C N L N C C C U ~ ~ U Y U ~ a B U R Y 2 K a N O ~ 0 0 0 O O O O ~ O .L-~ IO n M N N (~D M~ N m N Q N N N N N O N LL] N N N N LL m e E c m d a ~ ~ ~ w E ~ ~ N o U Q g~ m U m 3 c6 O~ n w `o m y ~ n ~ v n x o - a' U a O o d w U a a° a' a 9 N N j ~ T t0 W N N N N ~ N tO GJ l0 IG t, w d ~ d d m `m ~ `m a~ `m 3 ~ ~ aci aci m aci aci aci ~o aci w aci rn d Q C7 C7 C7 C7U U' ~U` C7 C7 = C7 m ~ n n n r n n n n n n n n w d> o 0 0 0 0 0 0 0 0 0 0 0 c m ° oin u~u~u~m co aDrnm rn rn ` Q Ll N N N N N N N N N N N N F Q O (O O O O O (O N O f0 (O O w O ~ ~ O N O N M C N t0 I~ aD Ol O N M a mZ mco(OCOCO~o m~on~ n r ~ ~ Forth #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION CONTACT: D. SHIRO PHONE: X8463 DATE: 06 / 19 / 06 ~ - - - FISCAL PERIOD: July 1, 20 636 to June 30, 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.173.5173.22.113 Water Spigot, Maint OCE, Misc, Contract $4,000 Service TOTAL: $ 4,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT ^ ' Public Works, Admin, Computer Equip $ 4,000 OIO 11~i.5113.pb-4S~1 ~ TOTAL: $ 4,000 EXPLANATION (Provide complete explanation): Funds available in Misc, Contract Services, under our Water Spigot Maint OCE account, due to no additional spigot service accounts opened as anticipated this fiscal. Transfer of funds needed in Computer Equipment to cover computers for new hires. SUBMITTED BY:" C• ~e~'~ ` - DATE: O6 / 19 / 06 j,.j Department Head ••fxxf.??xx~t~~vw~www++•axxxf•~~~wvvnr~,e~w:xxxxn~sssvvww+e+e~:xx~~~~+~+e~+e~~,rt+fs.t~~~~+wv.+rtwwavw,r~~~tt+f tx~~~+~~~w~~~ie~x~ ACTION: ~C Recommend Approval/ _ ReycAomm/end Deferral _ Recoml ,m~efnd Denial Signed: ~ - l/Lp _ DATE: J U IV/ 2 ~ ~pirector of Finai ce Approved _ Deferred _ Denied Signed: DATE: ~V~ 2 ~ LQQ~ Mayor Transfer No. 62 ~x~ Form#:A-102 COUNTY OF HAWAII Revised: tarot REQUEST TO TRANSFER FUNDS DEPARTMENT: CORPORATION COUNSEL DIVISION: ADMINISTRATION CONTACT: MARCIAMATSUI PHONE: 961-8251 DATE: 06 ! 17 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.115 MISC CONTRACT SERVICS $ 65,000.00 TOTAL: $ 65,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.01.01 I REG S & W $ 65,000.00 TOTAL: $ 65,000.00 EXPLANATION (Provide complete explanation): FR : Cases expected to go to trial this fiscal year have been continued to next fiscal year. Also, the deputies Corporation Counsel have always been mindful and diligent in keeping expenses related to casework to a minimum. TO : Funds are needed to cover the shortfall in the Reg S & W account due to the salary increases for the Department. Head and Assistant, followed by raises for the deputies. Funds are also needed to cover the cash-in-lieu of vacation payment for a deputy retiring effective July 1, 2007. SUBMITTED BY: DATE: JL4N 1 J x001 Department Head +++++++++++++~'`++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++x+++++++++++++++++++++++++r++++++++ ACTION: / IIttRecommend Approval _ Recommend Deferral _ Recomml~elnd Denial Signed: d~ DATE: JUN/ ~ 1 Director of Finance _ Approved _ Deferred _ Denied J~JN 2 5 2001 Signed: DATE: Mayor Transfer No. 63 i Form u:A-~oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Office of the Prosecuting Attorney DIVISION: CONTACT: REID/NANCY PHONE: 961-0466 DATE: 6 119 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.14.115 Pros Atty Kona OCE, Misc Contr Svcs $ 900 010.271.5271.14.227 Pros Atty Kona OCE, Computer & Office 2,700 Supplies TOTAL: $ 3,600 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.271.5271.18.450 Kona Pros Atty Equip, Office Equip-Fixt $ 3,600 TOTAL: $ 3,600 EXPLANATION (Provide complete explanation): Request to transfer funds from Prosecuting Attorney Kona Oce, Misc. ConVact Services and Computer & Office Supplies to Prosecuting Attorney Kona Equip, Office Equipment-Fixt. Funds aze available from Misc Contract Svcs due to trial prep cost being lower than expected. Fund are available from Supplies due to printer supply costs being lower than expected. Funds will be used to purchase modulaz furniture and lateral files for the Kona office. Current year budget already includes $39,000 for the project and another $12,000 was previously transferced (trans no. 50), but bid results came back higher than expected. SUBMITTED BY: vu~-~~ DATE: ~ 1~1~ epa men ead ACTION: /Recommend Approval _ Recommend Deferral _ Recomme{n'd Denial Signed: DATE: J U ~ ~ ~ /ZU 1/ Director of Finance ~ Approved _ Deferred _ Denied Signed: DATE: ~~N 2 g~ f Mayor Transfer No. 64 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: OFFICE OF MANAGEMENT DIVISION: CONTACT: Dixie Kaetsu PHONE: 961-8211 DATE: 06 / 20 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-111-5113.01-011 Clerical Service Center -Regular S&W $ 22,000.00 TOTAL: $22,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-111-5111.02-115 Office of Management $ 22,000.00 OCE -Misc. Contract Services TOTAL: $ 22,000.00 EXPLANATION (Provide complete explanation): Due to two vacant positions in Kona, temporary hires through a temp agency were utilized to cover the office and service the public throughout the year until recruitment efforts were successful. The Administrative Specialist position will finally be filled on July 2, 2007. To cover the cost of the temporary office coverage, funds need to be shifted from the Clerical Center's S&W account to Office of Management OCE. SUBMITTED BY: ~`~'~l~ DATE: ~ / 2I Department Head ACTION: Recommend Approval _ Recommend Deferral -Recommend Denial I/~ ~ I ii 1 Signed: ~ ~h DATE: U ~ 2 Y-007 Director of Finance _(Approved~~ _ Deferred _ DeJ'n'ied Signed: ` ~V' DATE: "/"N 2 Fj~~ Mayor Transfer No. 65 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Data Systems Department DIVISION: CONTACT: ClaytonYugawa PHONE: 981-8300 DATE: 06 / 22 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.02.115 Misc. Contract Services $ 80,000.00 TOTAL: $50,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.118.5118.10.454 Computer Equipment and Softwaze $ 80,000.00 TOTAL: $ 80,000.00 EXPLANATION (Provide complete explanation): Funds were initially budgeted for Contract Services because the Document Mangement and Imaging Contract was for consultation fees and softwaze. However, that is not necessazy at this time and Data Systems will only be purchasing hazdwaze. SUBMITTED BY: DATE: ~i / °ZZ- / ~ Z De m Head ++a+aa++a+a+++ aaaaaaa+a+++++ + as aa +++++++aaaa+aa+aaaaaa++++++:a+aaaaaaaaaaa++++++aaaaaaaaaaaa++++aaaaaaaaaa ACTION: ~ Rec~ mmend App I _ Recommend Deferral ~ Recommend Denial ~ n ~ tri" Signed: 1 DATE: J U' 7 ~ /tL~ ~ Director of Finance /~/Approve'd / _ Deferred _ Denied Signed: ~ V~?~f~^^~c' DATE: ~,~N 2 A ZOO ('jMayor Transfer No. 66 Form#:.s-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: KAYNISHIBAYASHI PHONE: 961-2274 DATE: 06 / 25 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5203.02.112 Admin -Mileage & Auto Allow $ 21,400.00 TOTAL: $ 21,400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5202.02.227 Headquarters - Computer/Office Sup $ 1,200.00 010.201.5202.02.337 Headquarters - Subscription/Membership 1,200.00 010.201.5212.22.115 Kona CID - Misc Contract Svc 4,000.00 010.201.5215.04.115 Investigating Cause of Death 15,000.00 TOTAL: $ 21,400.00 EXPLANATION (Provide complete explanation): Funds are available under the mileage and caz allowance account due to vacancies. The department has approximately 38 sworn vacancies. Funds aze needed under the computer/office supplies and subscription/membership accounts to cover higher than anticipated costs for printer supplies and memberships. Funds are needed under the miscellaneous contract services account due to higher than anticipated cost for forensic services. Funds are needed under the investigating cause of death account due to higher than anticipated cost for autopsies. SUBMITTED BY: ~ DATE: `~u~~/ 2 Z9D% Department Head ***k*##***k*#*#**#***##*#*k*####t*########44##4############################*##*###*#*#*##*##*#*#####k#**#####k#*k##*# ACTION: ~ Recommend Approval _ Recommend D///eferral _ Recommend Denial Signed: - DATE: ~U~/2 ~ Cj~O~ D ector of Finance Approved _ Deferred _ De'nf ied Signed: DATE: ~I+N 2 ~ 2~~] Mayor Transfer No. 67 ~i~~, Form n:n-1oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste Division CONTACT: Michael Dworsky PHONE: 961-8515 DATE: 06 / 26 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.02.229 Landfills OCE -Bldg & Constr Materials $ 50,000.00 TOTAL: $ 50,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085.601.5604.06.449 Landfills Equipment -Motor Vehicles $ 50,000.00 TOTAL: $ 50,000.00 EXPLANATION (Provide complete explanation): 229- Funds are available since the Solid Waste Division has purchased a landfill tarping machine, which temporarily covers the daily waste at the end of the day as required by the Department of Health, however less actual rock material is purchased since the solid waste is not covered permanently each day. 449 -Funds are needed since the bid unit price for six (6) 3/4 ton transfer station compactor trucks exceeds the budgeted amount for the trucks. SUBMITTEDBY~~A~i DATE: '.CIO/ Zlo / ~1 Department Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial n Signed: ~ DATE: J U 2 6 Z~01 Director of Finance /Approved _ Deferred Denied .JUN 2 8 007 Signed: DATE: I Mayor Transfer No. 6g G~ I J(v 2 Forrn~A-102 COUNTY OF HAWAII Revised: 07/Ot REQUEST TO TRANSFER FUNDS DEPARTMENT: CORPORATION COUNSEL DIVISION: ADMINISTRATION CONTACT: MARCIA MATSUI PHONE: 961-8251 DATE: 06 / 27 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.02.115 MISC CONTRACT SERVICS $ 19,000.00 TOTAL: $ 19,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.131.5131.01.011 REG S & W $ 19,000.00 TOTAL: $ 19,000.00 EXPLANATION (Provide complete explanation): Funds are available as cases expected to go to trial this fiscal yeaz have been continued to next fiscal yeaz. Also, the deputies Corporation Counsel have always been mindful and diligent in keeping expenses related to casework to a minimum. Funds are needed to cover the cash-in-lieu of vacation payment for an employee who has transferred to the State of Hawai' i. SUBMITTED BY: ~ DATE: SUN/ 2 1 X001 Department Head ***********i***********************t********************************************************************************* ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: ~'I° ~ Director of Finance / Approved _ Deferred _ Denied JUN 2 8 1001 Signed: DATE: I I Mayor Transfer No. 69 v,,,., Form #:A-toe COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: CONTACT: Chris Yuen / Marty Shimizu PHONE: 961-8288 DATE: 06 / 29 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.141.5141.01.011 Planning-Regular S&W $ 118,000.00 TOTAL: $ 118,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.141.5141.02.115 Planning-Misc Contract Services $ 118,000.00 TOTAL: $ 118,000.00 EXPLANATION (Provide complete explanation): -To facilitate the ongoing Kona CDP, a consultant service contract was entered with Nancy Pisicchio (50,000). -To secure the meeting and function space for the HCPO conference to be hosted by Hawaii Island, an advance security deposit was processed (20,000). -An amendment to consultant contract with Wilson Okamoto for the Kona CDP was entered into for 34,000. -Contracts for support services for both the North & South Kohala CDP's were entered into for 24,000. The amount requested is net of amounts that were covered by the surplus funds available in other accounts and from funds available due to vacant positions. SUBMITTED BY: DATE: G Department ad +*+******k*kkk+ ******k+++*****k**k**++***** k++++*****k***+++++**++******k**kkk+*+*+**+****k*kkk***k++#********kk ACTION: Recommend Approval _ Recommend Deferral _ Recom'mt (end D``e~~nial Signed: DATE: Ju'Y' ~ J 40u/ Director of Finance J Appro~ve~d~, ~ _ Deferred _ Denied Signed: ~\~~~~~~"'Or DATE: L l a'Bl l~_ ~ Mayor Transfer No. 70 Form#:A-toe COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: HAWAII POLICE DEPT DIVISION: ADMINISTRATION/FINANCE CONTACT: KAYNISHIBAYASHI PHONE: 961-2274 DATE: 06 / 28 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5212.01.011 Kona - Regular S & W $ 42,100.00 TOTAL: $ 42,100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.201.5207.01.021 South Hilo - S & W Overtime $ 40,000.00 010.201.5208.01.021 North Hilo - S & W Overtime 2,100.00 TOTAL: $ 42,100.00 EXPLANATION (Provide complete explanation): Funds aze available under this account due to vacancies. The above section presently have the following vacancies: Kona 13. Funds aze needed under the South Hilo and North Hilo overtime accounts as a result of officers working additional hours to cover for the vacancies. SUBMITTED BY: ~J~" DATE: JU/N ~ Department Head ****k***k*k***#*#k*****kk*#***k#kkk**k*kkkk*kkkk*kkkkkkkkk**kkkkkkkkkk*kkkkkkk*kk**kkk**k**fk**k*kk*ffkk**k*k******** ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial I f~! ~ a Signed: DATE: U irector of Fi ante /Approved _ Deferred _ D'e1?n~ied Signed: DATE: ~`T` 2 9/~~~~ Mayor Transfer No. 71 Form u:,a-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Public Works DIVISION: Administration CONTACT: Bruce McClure PHONE: 961-8324 DATE: 06 / 28 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.901.5902.15.341 Highway Fund Health Benefits $ 168,211.79 TOTAL: $ 168,211.79 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.02.115 Highway Maintenance OCE - Mics Contract $ 140,000.00 020.901.5902.17.341 Highway Fund Retirement Benefits 28,211.79 TOTAL: $ 168,211.79 EXPLANATION (Provide complete explanation): Highway Fund Health Benefits were less than anticipated and surplus funds are available to fund the cost escalation for the new construction contract of the Kau Baseyard improvements and also for the retirement benefits overdraw in the last quarter of the fiscal year. SUBMITTED BY: /~'K i G• J DATE: b / Z~'' Department Head ****#####*kk*k*k*######*kkkk*kk***#**#######kkkk**k###kkkk#kkkkk*k****##**#########kkkk**k******#####****kk*******### ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial n JUf~ 2 91007 Signed: DATE: irector of finance /Approved _ Deferred _ Denied C~~,l~ 1 9 ?~t101 Signed: DATE: IQ,Mayor Transfer No. 72 n ,:/:/cam'" Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Recreation CONTACT: Arlene Miyake PHONE: 961-8740 DATE: 06 / 28 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.02.1 14 Recreation Div OCE, Electricity $ 15,000 TOTAL: $ 15,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.500.5507.06.449 Recreation Div Equip, Motor Vehicle $ 15,000 TOTAL: $ 15,000 EXPLANATION (Provide complete explanation): Funds are needed in Recreation Division's equipment account (449) to purchase three surplus vehicles for the districts of Hilo, Hamakua and N/S Kohala. The surplus vehicles will replace 7 and 11 year old vehicles that have up to 157,700 miles and are in constant need of repairs. Funds are available in Recreation Division's Electricity (114) account because of the closures of Hisaoka Gym and Paauilo Annex due to earthquake damage. SUBMITTED BY: ~ DATE: / ~ ~ / r:! Departm nt Head ACTION: ~ecommend Approval -Recommend Deferral - Recom`m'end Denial Signed: ~ ~ DATE: J~j~ ~ ~ l JyJ Director of Finance I~ Approved _ Deferred _ Denied Signed: C_~~ry~~~~ DATE: JUN /2 9 2gU1 Mayor Transfer No. 73