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Home My WebLink AboutCOM 0020.013 2006-2008 Mtt oI Harry Kim ~''y " ~ William Takaba Mayor Director v v . Nancy E. Crawford ?rt or•M~+ Deputy Director County of Hawaii Finance Department 25 Aupuni Street, Room 118 Hilo, Hawaii 96720 (808) 961-8234 Fax (808) 961-8248 August 1, 2007 K. °vl ~ ) , C_ L Pete Hoffmann, Chairman, and Members of the Hawaii County Council County of Hawaii ° Hilo, Hawaii 96720 ~ Dear Chairman Hoffmann and Members of the County Council: SUBJECT: Transfer of Funds July 16 through July 31, 2007 Attached is a Report of Transfers Authorized showing transfers made from July 16 through July 31, 2007. These transfers relate to the fiscal year ended June 30, 2007. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, SLR K~~.--~ Deanna Sako Controller Attachments ~~No. 20.13 Ref. Toe Ref. Dote G 2 2007 Hawai •i County is an equal opportunity provider and employer. _ °o °o °o °o °o °o °o °o °o °o C O N O N (Op O O O O (OO ~ O V m O N O N O V V O n E o ci a I~ r V (V ~ (V ~ Q M ~ V O N O C7 d C 7 7 V N W U ~ w W ~ O ~ UO V~ W d d U y a p~ O c c ~ p~~ ~ o o c c o ~ ~ M o _ - d d U C O~ m Y N N LL U 2 y° o ° ~ ~ ~ ~ ~ a a a a n O o o~ m m m d v v W (/7 Z Y W W W W W O N M to O O O O O H M O O O N N N N N N N N N N N~~ N 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 O C 0 0 0 0 (O O O O O O (O O N O N (D O O O O O (O p 0 d' m N W O O N O O V Q 00 M V I~ N N N~~ M V r O O N M n ~ U ~ vii U Q ~ O~v~ n~ Ow r m o vii m Q i'- m e d L.. O~ !a U o o C N F F ~ o m O'~'~ ~ vJ ? ~ LO ~ m d j ~ ~ ~ 0 2 Y o o~ o a W W j E L (n R d LL~~ U U ~ ~ ~ ~i ~ d N ~ _ vi ~m ~ Q (n Z Y lL LL H S fL f11 O ~ th N 0 0 0 0 7 7 ~ ~ ro n ~ ~ y ~ W O O O N N N N N N W ~ th M M N N N N N N O In In ~ In IP N 1A 1n 1n N W b N a% >Y >Y ~ ~ ~ J 7 a a lL V d N ~ C N N (6 s, li ~ 3 ~ ~ ~ ~ ~ Q U = U d ~ N 01 > O ~ O C N ~ W th V ` Q n ~ N N F Q r r r w O ~ ~ O o ~ ~ ~ ~ ~ Z K ~ Form#:A-1oz COUNTY OF HAWAI'1 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE CONTACT: Bruce C. McClure PHONE: 961-8324 DATE: 06 / 29 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.181.5181.52.218 Automotive Division, OCE, Fuels & Lub $ 300,000.00 TOTAL:$ 300,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010.233.5233.02.115 Flood Control, OCE, Misc Contract Svc $ 300,000.00 TOTAL: $ 300,000.00 EXPLANATION (Provide complete explanation): Funds are available in Automotive Division Fuel and Lubricant account due to the closure of the North Kohala fuel station for over 2 months and less than anticipation consumption in the fiscal yeaz. Funds aze needed in the Flood Control Misc Service account to cover highway labor billing charges to maintain the flood control channel and due to new federal mandates and guideline requirements for flood control and the unusual heavy rains experienced in the first half of the fiscal year requiring maintenance of waterways including drywell and culverts. SUBMITTED BY: - e. C'~-•-~ DATE: Department Head **kk*********************kk*k*kk***************k**kkk*kk**kk*k*************k*fF***,F********************************t** ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~ ~ DATE: ~~'-l 1 ~ l/'.U~~ Director of Finan e Approved _ Deferred _ Denied i Signed: ~ DATE: .~U~-/~~ 8 2p~~ Mayor Transfer No. 74 417sq Form #:A-1o2 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE CONTACT: Stanley Nakasone PHONE: 961-8349 DATE: 06 / 29 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.30 LS301.11.099 S Hilo Road S& W, Miscellaneous S&W $ 3,450.00 020.301.5301.31.011 N & S Kohala Road S& W, Regular S&W 4,900.00 020.301.5301.52.109 Kau Road OCE, Equipment Repairs/Maint 7,650.00 TOTAL: $ 16,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020.301.5301.12.230 S Hilo Road OCE, Highway Materials $ 3,450.00 020.301.5301.32.228 N & S Kohala Rd OCE, MV/Hvy Eqpt Parts 4,900.00 020.301.5301.5.011 Kau Road S&W, Regular S&W 7,650.00 t TOTAL: $ 16,000.00 EXPLANATION (Provide complete explanation): Fund are needed for small purchases of highway maintenance material, heavy equipment parts that were non- budgeted. Funds are also needed for Kau Road salaries and wages. These funds are remaining. SUBMITTED BY: ~ G, /'~c GyP~.-~.... DATE: 7 /~l 6~I Department Head ACTION: Recommend Ap royal _ Recommend Deferral _ Recommend Denial Signed: ~ w" DATE: ~u~ 1 J ~~I~/ Director of Finance Approved _ Deferred _ Denied Signed: DATE: ~UL a 3/ 2~0~ Mayor Transfer No. 75 ~.lk~~~ Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIItE DIVISION: Fire -various CONTACT: Gerald Makino PHONE: 981-8350 DATE: 07 / 18 / 07 FISCAL PERIOD: July 1, 20 06 to June 30, 20 07 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached Schedule TOTAL: $ 156,466 AMOUNT TOTAL: $ 156,466 EXPLANATION (Provide complete explanation): SUBMITTED BY: DATE: DUI- 1 9 D partment Head *}**}*****}*}}}*}}}}}}}}*}*}***}*********}}*}****k******}}}*}*}}}*********************}*}**}********* ACTION: _ Reco 1mmend Approval Recommend Deferral Recommend Denial 4~;) J U L 2 0 ZOii1 Signed: DATE: / / Dir ctor of Finance roved _ Deferred _ Denied Signed: DATE: 2 4/207 Mayor Transfer No. 76 /k~( n Attachment Transfer for Hawaii Fire Departinent, FY07 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT Line# 1 010.221.5221.01.011 Fire Protection-S&.W, Regular S&W $ 53,966 2 010.221.5221.10.449 Fire Protection-Eqpt, Motor Vehicle $ 13,000 3 010.221.5221.10.457 Fire Protection-Eqpt, Fire Station Equip $ 7,000 4 010.221.5226.01.011 Tmg & Voluntr Fire S&W, Regular S&W $ 26,000 5 010.221.5227.01.339 Misc Fire-Helicopter Svcs, Insurance $ 10,500 6 010.221.5227.42.104 Basic EMT Training OCE, TraveVConferenc $ 16,000 7 010.221.5227.46.449 Basic EMT Training Equip, Motor Vehicle $ 30,000 $ 156,466 TO ACCOUNT tJUMBER ACCOUNT TITLE AMOUNT 6 010.221.5221.02.102 Fire Protection OCE, Telephone $ 11,348 9 010.221.5221.02.104 Fire Protection OCE, TreveVConferrnces $ 17,1 t0 ]0 010.221.5221.02.114 Fire Protection OCE, Electricity $ 16,720 l l 010.221.5221.02.218 Fire Protection OCE, Fuel & Lubricants $ 53,650 12 010.221.5221.02.220 Fire Protection OCE, Meat Provisions $ 15,364 13 010.221.5221.02.227 Fire Protection OCE, Computer & Office Sul $ 13,007 14 010.221.5221.02.235 Fire Protection OCE, Misc Materials & Su $ 20,367 15 010.221.5224.01.021 Fire Prevrntion-S&W, Overtime $&W $ 4,000 16 010.221.5224.02.104 Fite Prevrnticn-OCE, TraveVConferences $ 2,500 17 010.221.5225.01.021 Equip Maint-S&W, Overtime S.$W $ 1,000 18 010.221.5225.02.226 Equip Maint-0CE, M.V./Hvy Eqpt Parts/Sul $ 1,400 $ 156,466 This is.the final transfer of fiscal year 2007 to offset overezprnded budget line items. Line 1&A Cost savings realized by unfilled budgeted positions, all or part of year. Line 2,3,5-7 All budgeted items, including equipment were procured. Balances remain, net of previous transfers. Line 8-18 Transfers-in are necessary to offset expenditures in excess of budget. Of note are [he following: Line 8 Excess due to unbudgeted wireless broadband connections for hazmat & EMS units. Line 9 Excess due to required level of travel for training courses. Line 10-11 Excess reflect higher energy vests. Line 12 Excess due to required provisions for brushfires and other incidents. Line 13 Excess reflects printer and other PC supplies for all fire stations & offices which are now computerized. Line 14 Excess reflects cost of necessary replacement refrigerators, stoves, beds, safety shoes, etc. Hawaii Fire Department 6/30/2007 Worksheet to Adjustment Balances at Year End Account Final Transfer Adjusted Number Balances from below Balance 5221.01 76,297 (53,966) 22,331 5221.02 (144,137) 147,566 3,429 5221.1 21,381 (20,000) 1,381 5222.01 2,301 2,301 5224.01 (3,279) 4,000 721 5224.02 2,715 2,500 5,215 nl 5225.01 (129) 1,000 871 5225.02 (1,336) 1,400 64 5225.06 446 448 5226.01 26,776 (26,000) 778 5226.02 9,965 9,965 5226.06 3,816 3,616 5227.01 10,719 (10,500) 219 5227.42 16,633 (16,000) 633 5227.46 30,706 (30,000) 706 nl: Provision Cor Expenditure Adjustmrnt submitted 7/17/07 52,878 - 52,878 Transfer for Hawaii Fire Department, FY07 FROM ACCOUNT NUMBER ACCOUNT TfCLE AMOUNT by account LineN 1 010.221.5221.01.011 Fire Protection-S&W, Regular S&W $ 53,966 S 53,966 2 010.221.522t.10.449 Fire Protection-Eqpt, Motor Vehicle S 13,000 3 010.221.5221.10.451 Fire Protection-Agpt, Fire Station Equip $ 7,000 S 20,000 4 O10.22L5226.01.011 Tmg & Voluntr Fire S&W, Regular S&W $ 26,000 $ 26,000 5 010.221.6227.OL339 Misc Fire-Helicopter Svcs, Insurance S 10,500 $ 10,500 , 6 010.221.5227.42.104 Basic EMT Training OCE, TraveVConferrnc S 16,000 S 16,000 7 010.221.5227.46.449 Basic EMT Training Equip, Motor Vehicle $ 30,000 S 30,000 $ 156,466 S 156,466 TO ACCOUNT NUMBER ACCOUNT TITLE AMOCINT 8 010.221.5221.02.102 Fire Protection IKE, Telephone S 11,348 9 010.221.6221.02.104 Fire Protection OCE, Travel/Conferrnces $ 17,110 10 010.221.6221.02.1 l4 Fire Protection OCE, Electricity $ 16,720 11 010.221.622L02.218 Fire Protecion OCE, Fuel & Lubricants $ 53,650 12 010.221.5221.02.220 Fire Protection OCE, Meal Provisions $ 15,364 l3 OI0.22 L622L02.227 Fire Protection lxE, Computer & Office Sul S 13,007 14 010.221.5221.02.235 Fire Protection OCE, Misc Materials & Su S 20,367 S 147,566 15 010.221.5224.01.021 Fire Prevention-S&W, Overtime S&W S 4,000 S 4,000 16 010.22 L6224.02.104 Fire Prevention-QCE, TraveUConferences $ 2,500 $ 2,500 l7 010.221.6226.01.021 Equip Maint-S&W, Overtime S&W $ 1,000 $ 1,000 I S 010.221.5225.02.228 Equip Maint-OCE, M.V.Mvy Eqpt Pattc/Sur $ 1,400 S 1,400 $ 156,466 S 156,466 This i5 [he final transfer of fiscal year 2007 [o offset overexpended budget line items. Line 1&4 Cost savings realized by unfilled budgeted posifions, all or part of year. Line 2,3,6 All budgeted items, including equipment were procured. Balances remain, net of previous transfers. Line 8-I S Transfers-in are necessary to offset expenditures in excess of budget. Of note are Ne following: Line 8 Excess due to unbudgeted wireless broadband connections far hazmat & EMS units. Line 9 Excess due to required level of travel for training courses. Line I0.I 1 Ezcess reflect higher rnergy costs. Line 12 Excess due to required provisions for luushfires and other incidents. Line 13 Excess reflects printer and other PC supplies for all fire stations & offices which are now computerized. Line 14 Excess reflects cost of necessary replacement refrigerators, stoves, beds, safety shoes, etc.