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Home My WebLink AboutCOM 0048.025 2006-2008 Harry Kim ~ Darryl J. Oliveara Mayor F&e CFief S Glea P. I. Hoada ~h oi'i?'~ Deputy Fke Chtef County of Hawaii FIRE DEPARTMENT 25 Aupuai Street • Suite 103 • Hilo, F[awai`i 96720 (808)981-8394 Fax (808)981-2037 r.. t__ DATE: August 23, 2007 ti TO: Pete Hoffinan, Council Chair and Council Members - J VIA: Deanna Sako, Controller _ _ FROM: Hawaii Fire Department RE: NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 07-82, Section 7(1) Name of Grant Program: Volunteer Fire Assistance Grantor: U.S. Department of Agriculture County Grantee Department or Agency: Hawaii Fire Department Grant No. (IF KNOWN): 07-DG-11052012-109 Amount of Grant: 50,000 Amount of County Match: 50,000 County Revenue & Expenditure Account Numbers: 3303.00 /5221.38.480; 5221.02.231 Grant Period (Commencement & Completion): 7/1/07 - 12/30/08 Purpose of Grant: Enhance fire suppression capabilites of rural communities Is final report required by grantor? ®Yes ? No Notification attached: ®Yes ? No, because WTali nW 8.~7 ~aPW4jr Ref. Tw Ref. Dafe _A ir, . 9 ~reb Fo Hawaii County is an Equal Opportunity Prauider and Employer. ALLAN A SMITN <6 O~ N9 IMFPoN CNNRPERSCN LINDA LINGLE ~,ft,~JL--_ w„!J ~S1 Ar ,059_ 1~ BONtOC£4WDN0 NATURK flE5g1RfE5 GOVERNOR OF HAW/UI a ~-'At';': CCMMSSNJNCN WATER REWUICE NPNAOEAEM c,riitir L 9ilx,. L•1 I :~It.. i1 i ~ ~ t KEN C.KAWARARA nf~t{RtL~~.~I ! 13 r f DEPVtYGflECfCR~WATER 2YY+ r~~ Q~ ~I~1 ~y\ ApMTC PESOUiCE4 YV YV ,ij It ~J Ra~ BWTN3 NOOCEAN RECREATON ^i~, BIAEAU Ci CpA£YINCES °®.~tsn_.~~x caNr9ssoN onwATEfl flESOwcE NANACEAEM CONSFAVATIONIfO COA.STK LHYIY CCNSERVATON Mp flE 90 W CES E'FCRCEEEM ENOINFEPoNC HsTaucvflESERVnnoN STATE OF HAWAII `°"~~`"Y""°""`°"`E IGIUOUWE 61ANB RESFAVECONML45pN DEPARTMENT OF LAND AND NATURAL RESOURCES sTAr RE~RRs DIVISION OF FORESTRY AND W ILDLIFE 1157 PUNCHBOWL STREET, ROOM 325 HONOLUW, HAW Ai196813 TEL (808158I-0188 FAX (808)58]-0180 July 24, 2007 Dazryl Oliveira, Fire Chief Hawaii County Fire Department 25 Aupuni St., Ste. 103 Hilo, HI 96820 Deaz Chief Oliveira: This is to inform you that the Hawaii County Fire Department has been awazded $50,000 through the federal Volunteer Fire Assistance program The grant period is from July 1, 2007 to December 30, 2008. Attached please find two copies of the Volunteer Fire Assistance Program Agreement. Sign both copies (including the back of Attachment 1), retain one for your files, and return the other to my office. Should you have any questions, please feel free to call Mr. Wayne Ching of my staff at 587-4173. V(e~ry truly yours, t / Paul J. Conry `~h~ Administrator Attachment VOLUNTEER FIRE ASSISTANCE PROGRAM Grant No. 07-DG-11052012-109 This Agreement is made and entered into by and between the Hawau Department of Land and Natural Resources. Division of Forestry and Wildlife, as a component agency of the State of Hawaii, and the Hawaii County Fire Department, the Grantee. The Division is awazding the Grantee a Volunteer Fire Assistauce Grant for the specifics listed below and the Grantee agrees to the following: 1) The effective date of this Agreement is Julv 1.2007 and expires on December 30.2008. 2) The Grant Awazd amount is 50 000. 3) The Grantee has one (1) yeaz, as stated above in #1, to complete the project. 4) The grant shall be administered for training and the acquisition of equipment as specified under the Volunteer Fire Assistance program. Purchases that aze incurred prior to the effective date of the Agreement aze ineligible for reimbursement. 5) The Grantee promises and agrees to follow all the rules and regulations that govern the Volunteer Fire Assistance Program. 6) The Grantee promises and agrees to adhere to the Special Provisions included in this Agreement identified as Attachment 1. 7) Federal Funds: If this contract is payable in whole or in part from federal funds, the Grantee agrees, that as to the portion of the compensation under this Agreement to be payable from federal funds, the Grantee shall be paid only from such funds received from the federal government, and shall not be paid from other funds. Failure of the State to receive anticipated federal funds shall not be considered a breach of the State or an excuse for nonperformance by the Grantee. 8) Should there be any changes to the Agreement, the Grantee shall, in writing, request any changes no later than 30 davs prior to the expiration of this Agreement. 9) The Grantee will submit aSub-erantee Request for Payment Form No later than 30 davs after the expiration of this Agreement. alone with all supportine documents, receipts, etc. 10) If, for some reason, an extension is needed, the Grantee shall, in writing, request for an extension no later than 30 davs prior to the expiration of the Agreement. Volunteer Fire Assistance Program Ageement Page 2 of 3 11) The Grantee promises and agrees that it will indemnify and hold harmless the Division and all of the Division's officers, agents and employees from any claim, action, damage, loss, liability or expense directly or indirectly caused by any act of the Grantee during the period ofthis Agreement. 12) This Agreement shall be governed by and construed in accordance with laws ofthe State ofHawaii. 13) This Agreement, when executed, embodies the entire agreement and understanding between the parties. ATTACHMENT 1 Special Provisions (for federal subrecipients) 1. Identification of federal funding source i. Federal Awarding Agency: usDA Forest Service ii. Federal Grant Name and Number: coop. Forestry Assistance iii. Federal Grant Period: o~-DC-lloszol2-los iv. CFDA Program Number: July 1, 2007 -Dec. 30, Zoos 10.664 2. Allowable Costs. The allowability of costs under this Contract shall be determined in accordance with a) the terms of this Contract as more specifically set forth in the Scope of Services and b) the federal cost principles applicable to the Contractor. Office of Management and Budget Circular (OMB) Circular A-21 shall apply to educational institutions and hospitals. OMB Circular A-87 shall apply to states and local governments. OMB Circular A-122 shall apply to other non-profit organizations. The Federal Acquisition Regulations (FAR) clauses at Subpart 31.2 shall apply to commercial organizations. 3. Records Maintenance; Access. Contractor shall maintain all fiscal records relating to this Contract in accordance with generally accepted accounting principles and applicable Office of Management and Budget Circulars. 1n addition, Contractor shall maintain any other records pertinent to this Contract in such as manner as to clearly document Contractor's performance. Contractor acknowledges and agrees that the State and their duty authorized representatives shall have access to such fiscal records and other books, papers, plans and writings of the Contractor that are pertinent to this Contract to perform examinations and make excerpts and transcripts. Contractor shall retain and keep accessible all such fiscal records, books, documents, papers, plans and writings for a minimum of three (3) years, or such longer period as may be required by applicable law, following final payment and termination of this Contract, or until the conclusion of any audit, controversy or litigation arising out of or related to this Contract, whichever is later. 4. Compliance with Applicable Law. Contractor shall comply with all federal, state and local laws, regulations, executive orders and ordinances applicable to the Scope of Services under this Contract. Without limiting the generality of the foregoing, Contractor expressly agrees to comply with: (i) Title VI of Civil Rights Act of 1964, as amended; (ii) Section 504 of the Rehabilitation Act of 1973, as amended; (iii) Title II of the Americans with Disabilities Act of 1990; (iv) Title IX of the Education Amendments of 1972; (v) Davis-Bacon Act; (vi) the Age Discrimination Act of 1975; (vii) ail regulations and administrative rules established pursuant to the foregoing laws; and (viii) all other applicable requirements of federal and state civil rights and rehabilitation statutes, rules and regulations. 5. Debarment and Suspension. The Contractor certifies that neither it nor its principals or officers are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency. 6. Audits. The Contractor certifies that it complies with the requirements of Office of Management and Budget Circular A-133, Audits of States, Local Governments and nonprofit Organizations. If not previously provided, the Contractor agrees to provide within thirty (30) days of signing this Contract a copy of its latest compliance audit along with a corrective action plan, if appropriate, to the State. The Contractor further agrees to provide a copy of any audit report, audit response, and corrective action plan resulting from subsequent A-133 audit conducted during the term of this Contract. 7. Final Accounting Report. The Contractor shall submit a final accounting of all costs, including donated and other in-kind contributions, within 60 days of project completion. If equipment was acquired, a listing of equipment purchased must be included in the final accounting report. Acknowledgment of compliance with the above provisions: Authorized Signature Please return a signed copy of this form to: Department of Land & Natural Resources Division of Forestry & Wildlife 1151 Punchbowl Street, Room 325 Honolulu, HI 96813 ATTN: Fire Management Officer Volunteer Fire Assistance Progam Ageement Page 3 of 3 The parties hereto have caused this Agreement to be executed as written above. State of Hawaii, DLNR, Division of Forestry and Wildlife By: G~ Pau^l J. Conry A~dJmin strator Date: l I~/s l~ / Recommend Ap royal: By: J. Oliveira, Fire Chief H aii County Fire Dept. Date: JUL 0 20fl7 APPROVED AS TO FORM AND LEGALITY: APPROVAL: C.~/~~'~~'"" d " Deputy Corpor el ~ HARRY KIM ~j Mayor Date: / ~0 7 Date: AUG - 6 200T STATE OF HAWAII ) SS. COUNTY OF HAWAII ) On August 6, 2007 ,before me personally appeared DIXIE KAETSU, to me personally known, who, being by me duly sworn, did say that DIXIE KAETSU is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii. c..r. c.P~~~•.CO,pR~~9 _ ~ p T a q y'~ CATH . CORREIA ~ ~ Notary ublic, State of Hawaii • :t AV B`~~{` My commission expires: 10/13/2010 T"~~.~r~~.`1iP` 7~ t)P , P