HomeMy WebLinkAboutCOM 0589.001 2006-2008 Pete Hoffmann w Phone No. Hilo: (808) 961-8027
Council Chair .p!'•~~~ "~~~y Phone No. Waimea: (808) 887-2043
District 9 -North and South Kohala Fax No.: (808) 887-2072
E-Mail: poffmann@co.hawaii.hi.us
HAWAII COUNTY COUNCIL
County of Hawai `i
Hawaii County Building Holomua Center
15Aupuni Street 64-/067 Mamalahoa Highway, Suite C-5
Hilo, Hawaii 96720 Waimea, Hawaii 96743
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September 21, 2007
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TO: Council Members
Hawaii County Council
FROM: Pete Hoffmann, Chalr
Hawaii County Council
RE: Establishment of a Task Force to Disc
Implementation of Resolution - 7
At the last Council meeting, the Clerk aid I were directed to recommend a process for
establishing a task force to work out the details of hiring a legislative liaison to represent the
Council at the 2008 state legislature. Below is the procedure that needs to be followed under the
Sunshine Law as well as some options fir tasks to assign to the task force to report back on,
based upon the discussion on Resolution 295-07 held at the September 6, 2007 Council meeting.
To comply with the Sunshine Law, this communication will be agendized as a discussion to
consider the establishment of a task force to discuss implementation of Resolution 295-07 which
was passed at the September 6 Council meeting.
Procedure under HRS &92-2.5
(1) The task force must be created during an official meeting of the Council.
(2) The task force can consist of 2-4 members of the Council.
(3) The matter assigned to the task force has to be related to official business.
(4) The scope of the investigation and of each member's authority must be defined at the
meeting. C
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Ref. Dofs 1
Serving the Interests of the People of Our Island
Hawaii County Is An Equal Opportunity Provider And Employer
September 21, 2007
Page 2
(5) The task force must report its findings and recommendations to the Council at an
official meeting.
(6) Deliberation and decision-making by the full Council on the matter assigned to the
task force cannot occur at the same meeting that the task force presents its findings and
recommendations. It must occur at a subsequent meeting.
If the above procedures are complied with, the task force can meet and discuss the
issue(s) assigned to it without following the notice and comment requirements of the Sunshine
Law. However, the information cannot be shazed with the other members of the Council before
a duly noticed Council meeting is held and Council members other than those on the task force
cannot attend any of the task force meetings.
Options for Assigned Tasks
(1) Scope of duties, e.g., tracking bills and reporting back to the Council; lobbying on
behalf of the Council. (Note that in the past, tracking of bills for the Council has been done by
the administration and by LRB.)
(2) Time commitment: full-time; half-time; 30 hours per week; other.
(3) Hiring process: procurement bid process; employee contract hire; who has final
authority to hire.
PH:Is