HomeMy WebLinkAboutCOM 0756.000 2006-2008
Os
Harry Kim; + William Takaba
6iu
Mayor ' Director
• Nancy E. Crawford
i'•., Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 . Fax (808) 961-8248
October 17, 2007
r,
Pete Hoffmann, Chairman and
Members of the Hawaii County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawai'i 96720
Re: Operating Budget
The State of Hawai'i Department of Business, Economic Development and Tourism is
providing $70,920 for the County's FY2007-08 Energy Program. Initiatives of this program
include Regulatory and Legislative Programs, Economic Development Projects,
Technology Marketing, and Program Planning and Administration. In the current fiscal
year's operating budget, the funding for this program was appropriated at $69,620.
Enclosed is a bill for an ordinance amending the Operating Budget by appropriating
additional funds of $1,300 into the Energy Coordinator account and bringing the total
grant appropriation to $70,920.
If there are any questions, please do not hesitate to call the Department of Research and
Development.
t
William Taka a
Director of Finance
APPROVED:
Harry Kim
Mayor S~
Comm, No.
Enc. Ref. To.-
cc: R&D ~;I--
Ref. Dote qCT 2 § 2IW
Bil t95> Hawaii County is an Equal Opportunity Provider and Employer
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Research and Development DATE: Oct. 8, 2007
STAFF CONTACT: Bob Arrigoni PHONE: 327-3664
A. REQUEST:
Request to amend the 2007-2008 budget, Ordinance No. 07-82, to increase the appropriation in the Energy
Coordinator account #3303.58 by $1,300. (Revised total is $70,920)
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The State of Hawai'i - Department of Business, Economic Development and Tourism will provide the County
of Hawai'i with $70,920 for the 07-08 Energy Program. Initiatives include: Regulatory and Legislative
Programs, Economic Development Projects, Technology Marketing, and Program Planning and
Administration.
SIGNED: DATE: Oct. 8, 2007
6i~_Departe t Head
GRANT SUMMARY
(Supplement to B-52, Request for Council Action
Type of Grant Appropriation being re uested: (New or an additional appropriation)
? New (for this fiscal year period). OR x Additional appropriation (to an existing grant);
Is a draft agreement attached? Has the original grant notification been transmitted to
? Yes ? No Council? Yes r? No (In progress)
Name of Grant Program: U.S. Department of Energy State Energy Program Grant
Grantor: State of Hawai'i - Dept. of Business, Economic Development and Tourism
County Grantee Department or Agency: Department of Research and Development
County Grantee Contact Person: Bob Arrigoni Phone Number: 327-3664
Amount of Grant: $70,920.
Grant Period (Commencement & Completion): 7/1/07-6/30/08
Purpose of Grant:
County Match required?: R Yes No
If yes, Matching Amount? $69,596 Budgeted in account#
See Attachment B of 2007-2008 Budget Narrative for details.
In-kind? Explain:
Explanation:
County's personnel requirements: Amount of new position(s)?
Qty: _ Permanent: ? Temporary: Duration:
Full-time: ? Part-time: Time Element:
Qty: Contractual: ? Explain:
Explanation:
Additional Comments about Grant:
B-52 Gant Summary Form
Attachment B
ENERGY COORDINATOR BUDGET (STATE)
FY2007.2008
1. REGULATORY & LEGISLATIVE $ 14,184
2. ECONOMIC DEVELOPMENT PROJECTS
A. Model Energy Code $ 3,546
B. Energy Efficiency Retrofits: $ 10,638
C. Energy Emergency Preparedness $ 7,092
3. TECHNOLOGY MARKETING PROJECTS
A. Rebuild Hawaii Island $ 3,546
B. Renewable Energy & Distributed Generation Development $ 21,276
4. PROGRAM PLANNING & ADMINISTRATION $ 10,638
TOTAL BUDGET STATE FOR FY07-08 $ 70,920
MATCHING FUNDS FROM COUNTY BUDGET
FY2007.2008
Fringe Benefits $16,201
Office Rent Share and Utilities $10,595
Miscellaneous Contract Services $ 9,800
County Funding for Energy Self Sufficiency Advisory Committee
$30,000
Clerical and Administrative Support
$ 3,000
TOTAL MATCHING FUNDS FROM COUNTY BUDGET FOR
FY07-08 $69,596
Nart lyeU1-OBAOC
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Attachment - S1
STATE OF HAWAII
i
SCOPE OF SERVICES
The CONTRACTOR shall perform and provide, in a satisfactory and proper manner as determined
by the STATE, the following services:
I. Submit for STATE approval a Work Order for each quarter at least four (4) weeks prior to the
start of each quarter. The first quarter Work Order shall be submitted within ten (10) days of the
effective date of this Contract.
A. Work Orders shall be in accordance with Exhibit A, "Pro-Forma for Work Orders," attached
hereto and incorporated herein. Work Orders shall include, but not be limited to, planned
activities, deliverables, and an estimated budget for each project;
B. A notice to proceed will be issued by the STATE upon approval of each Work Order; and
C. Work Orders may be amended with prior written approval of the STATE.
H. Upon receipt of an approved Work Order from the STATE, the CONTRACTOR shall perform
the following energy outreach programs:
A. Task A: Participate in Regulatory and Legislative Programs to promote the efficient use of
energy, safeguard the ability to provide needed governmental services, protect the public
interest, monitor electricity costs, and avoid negative impacts on land use planning and
energy emergency planning.
1. Monitor, participate and coordinate Public Utilities Commission (PUC) proceedings and
utility resource planning activities, including, but not limited to, Hawaii Energy Policy
Forum meetings, Hawaii Energy Strategy 2007 meetings, Hawaii County Energy
Sustainability Plan meetings, Hawaii Electric Light Company IRP Advisory Group
meetings and Gas Company meetings. Work with State, County, and citizen's groups to
ensure that energy utility plans are consistent with State and County goals and objectives;
2. Monitor the progress of energy related bills being considered by the State legislature and
submit written or oral testimony on bills which serve to ensure safe and reliable energy
and protect specific County and State concerns; and
3. Work collaboratively with the STATE, utilities, PUC, community groups, and private
business interests in an effort to optimize the planning programs.
B. Task B: Economic Development Projects
1. Represent the County of Hawaii and participate in the Energy Emergency Preparedness
(EEP) planning and development with the STATE's Energy Planning and Policy Group.
Implement Act 182, 1992, Session Laws of Hawaii, relating to the development of.
a. County energy emergency plans that are consistent with State energy emergency plans;
A04)11 Rev 07/2R/2005 1
Attachment - Sl
STATE OF HAWAII
k SCOPE OF SERVICES
b. Maintain the County EEP plan and develop support infrastructure to ensure a high
state of readiness for dealing with the impacts of natural disasters as well as those
resulting from market conditions or terrorism;
c. Participate in planning measures and disaster exercises to improve preparedness for
emergencies;
d. Provide assistance to Hawaii County Civil Defense during emergencies; and
e. Participate as a member and attend meetings of the Governor's Energy Emergency
Preparedness Advisory Council and the Hawaii State Energy Council.
2. Energy Efficiency Retrofits:
a. Continue verification of energy savings from retrofits by performance contracting to
the Hilo Public Safety Building and Kona Police Station;
b. Monitor maintenance services provided under performance contracts to the Hilo Public
Safety Building and Kona Police Station; and
c. Facilitate the implementation of further energy efficiency retrofits at facilities of all
County Departments including the Hawaii County Department of Water Supply.
3. Model Energy Code (MEC): Provide support to the Hawaii County Building Division in
regard to monitoring and enforcement of the MEC, including drafting legislation to
amend provisions of the MEC through the County of Hawaii District Development Plan
process and Hawaii County Sustainable Energy Plan.
C. Task C: Technology Marketing Projects
1. Continue implementing the Action Plan for Rebuild Hawaii Island. Report on energy
savings achieved through retrofits of Hawaii County facilities and provide assistance to
other governmental agencies and private interests interested in implementing energy
efficiency measures;
2. Attend meetings of the Rebuild Hawaii consortium;
3. Promote the development and use of renewable energy technologies and energy efficiency
by developing and issuing Requests for Proposals (RFP's) for projects funded in part by
the County of Hawaii, and administering the contracts awarded;
4. Promote the use of biodiesel, cogeneration, fuel cells, hydroelectric micro turbines,
photovoltaics, geothermal and other high-efficiency and renewable technologies in
conjunction with Hawaii Electric Light Company, Natural Energy Laboratory of Hawaii
Authority (NELHA), and other organizations;
AG-01I Rm 07ns2005 2
1~ O.~ MI
Attachment - S1
STATE OF HAWAII
$ ~ SCOPE OF SERVICES
5. Coordinate with Hawaii County Building Division in regards to Leadership in Energy and
Environmental Design (LEED) certification of the West Hawaii Civic Center to be built at
Kealakehe in the district of Kona; and
6. Implement the Hawaii County Sustainable Energy Plan.
D. Task D: Program Planning and Administration. Duties shall include, but not be limited to:
1. Developing and revising budgets, reports, grants, and other written and visual
preparations;
2. Providing administrative functions required in daily operations that are not directly related
to the specific projects listed above, including but not limited to, preparation of legislative
testimony, review of planning documents, reports and environmental impact statements;
3. Interfacing with federal, state and county agencies, businesses, and the general public;
4. Participating in any professional development and skill enhancement training related to the
optimum function of the Energy Coordinator; and
5. Other energy-related tasks as approved by the STATE.
III. Reporting requirements: Submit for STATE approval the following reports:
A. Quarterly reports (original and two copies): Quarterly program reports shall be submitted no
later than five (5) working days after the ending of each quarter. Quarterly program reports
shall include, but not be limited to, a summary of the CONTRACTOR's activities in meeting
the goals and deliverables of the approved Work Order, the requirements of this Contract,
and any recommendations or concerns regarding the projects.
1. Any deliverables not accomplished during a designated quarter should include an
explanation and a brief plan for the next quarter; and
2. Quarterly reports shall include reports on meetings, workshops, and conferences attended;
who scheduled the meeting, workshop or conference; the purpose; who attended and what
was discussed or what actions were taken; conclusions reached, if any; and the
CONTRACTOR'S evaluation and recommendations.
B. A certified fiscal report shall summarize quarterly charges for deliverables in accordance with
the format specified in the attached Exhibit B, "Quarterly Fiscal Report," incorporated
herein, and submitted with quarterly invoices as specified in the attached Exhibit C,.
"Quarterly Invoice," incorporated herein.
C. Final reports: A Final Report shall be submitted no later than forty-five (45) calendar days
prior to the termination date of this Contract (original and five copies).
AG-01 I Rev 07/2R@005 3
<< O C N9
P ~96D Attachment - S1
STATE OF HAWAII
SCOPE OF SERVICES
1. The Final Report shall include, but not be limited to, a summary of the CONTRACTOR'S
overall efforts in meeting the requirements of this Contract and an evaluation of all
projects and recommendations for follow-up and future activities; and
2. A certified final fiscal report, which shall also be the fiscal report for the fourth quarter,
shall summarize all charges for deliverables during the period of the contract in
accordance with the format specified in the attached Exhibit B, "Quarterly Fiscal Report,
incorporated herein.
D. All reports shall be submitted to
Department of Business, Economic Development, and Tourism
Mr. Maurice H. Kaya, Chief Technology Officer,
Strategic Industries Division
P.O. Box 2359, Honolulu, Hawaii 96804-2359.
A(:_m 1 Rev mnxnOM 4