HomeMy WebLinkAboutCOM 0779.000 2006-2008
p _
~.V of
,c~ W% William Takaba
Harry Kim
Mayor Director
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Nancy E. Crawford
ir•., a Deputy Director
~Rpj•M~+
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 r.
(808)961-8234 . Fax(808)961-8248
October 24, 2007 c
Pete Hoffmann, Chairman and s
Members of the Hawai'i County Council
Hawai'i County Council
25 Aupuni Street
Hilo, Hawai'i 96720
Re: Resolution Creating Positions
Enclosed is a resolution that creates four (4) full-time Custodian/Groundskeeper I positions and five
(5) Custodian/Groundskeeper I (1/4T) positions for the Hawai'i County Police Department. As was
noted in a prior communication to the County Council, No. 719, we mentioned that due to the
settlement of the Civil Case Number 98-244, United Public Workers (UPW) versus the County of
Hawai'i, et al., relating to the privatization of janitorial and ground maintenance work, we would
transmitting other resolutions to create additional County custodial and groundskeeping positions.
For the Police Department, the proposed four (4) full-time Custodian/Groundskeeper I positions
will be located as follows: two (2) positions for the Kealakehe Station, one (1) position assigned
to maintain the South Kohala Station and Mauna Lani substation, and one (1) position assigned
to maintain the Puna Station and Pahoa substation. The proposed five (5)
Custodian/Groundskeeper I (1/4T) positions will be situated as follows: one (1) position each at
Kona (Captain Cook), at North Kohala, at Hamakua, at North Hilo, and at Ka'Q.
Due to the urgency of creating these new positions for the Hawai'i County Police Department, they
request a waiver from the Finance Committee and have this resolution heard at the Council meeting
scheduled for November 7, 2007.
If there we any questions, please do not hesitate to call the Hawai'i County Police Department.
William Taka a
Director of Finance
APPROVED:
Q"Al)
Harry Kim
Mayor '7 7q
~ Comm. No.
Enc. Ref. To:
Ref. Dote OCT 2 5 2007
/cc: Police
l aw. i04-01 ~ Hawaii County is an Equal Opportunity Provider and Employer
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: POLICE DATE: 10/19/07
STAFF CONTACT: Kay Oshiro PHONE: 961-2274
A. REQUEST:
Creation of four (4) Full-time and five (5) Y< Time Custodian/Groundskeeper I positions.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
As a result of the settlement with UPW, the Police Department is requesting the creation of the above nine
(9) positions to perform the janitorial and grounds maintenance duties currently being performed by private
for-profit vendors. Copies of the approved packets for these positions were sent to Gary Takamura, Budget
Administrator, with a memo dated October 16, 2007 to Michael Ben, Director of Human Resources.
Funding for these positions will be available in the Department's Janitorial Services account upon the
termination of the respective maintenance contracts.
SIGNED: CQ YDATE: 1~7
Department Head
REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS
TO: MANAGING DIRECTOR DATE: October 5, 2007
FROM: DEPARTMENT: Police
DIVISION/BRANCH: Area I & II - Field Operations
REQUEST:
® NEW POSITION Four (4) F/T Custodian-Groundskeeper I BC-2
TITLE PAY GRADE
? REALLOCATION
POS.NO. CURRENT TITLE PAY GRADE
PROPOSED TITLE PAY GRADE
? OTHER
(change in RE, transfer, etc.) POS. NO. CURRENT TITLE PAY GRADE
COMMENTS:
Creation of new positions are a result of the recent ruling upholding the Konno Decision where
contracts to provide janitorial and maintenance work must terminate at the end of the year. As it
was deemed that duties are historically performed by civil servants, new positions are being created
to meet the daily maintenance needs at our various Stations. Breakdown as follows: Kona - Two(2) at
Kealakehe Station;, South Kohala one(1)to be assigned to the South Kohala Station and Mauna Lani
substation; and Puna one (1) to be assigned to the Puna Station and Pahoa sub-station.
OCT - 8 2007
4,k77474-
DATE EPART NT HEAD
/[APPROVED ? DISAPPROVED
()10'~ 10CT 1 5 2007
MANAGING DIRECTOR DATE
DNR CP-005 (2/93)(11/93)(7/01)(10/03)(12/06)
Halvai'i County is an EquaCOyyortunity Provider andEmyCoyer.
lln c,
NEW POSITION INFORMATION FORM
Department: Police Date: 10/05107
Division/Branch: Area II - Kona -2 FT. South Kohala 1 FT & Puna - 1 FT
# of Similar
Pay Fund Pos. in Dept
Class Title Grade Sala Source
Custodian/Groundskeeper I BC-2 $2,603/mo County 0
1. Give reasons how new duties arose (statutes enacted, ordinances, newly
authorized programs, basis for increased workloads, etc.):
Due to the recent ruling upholding the Konno case, contracts to provide janitorial
and maintenance work must terminate by the end of the year and be replaced by
civil servants. Therefore, as the Police Department does not have any Unit 1 UPW
employees, we must create them to service our district stations that were not exempt
by the ruling (ARC for Hilo Station).
2. Can new duties be assigned to existing positions or handled in other way such as short
term contracts, etc.
No, as stated previously, we do not have any Unit 1 positons nor can we continue with
contracts. As these duties are specific to Unit 1 positions, we are unable to transfer
the duties to any other civil service positions within the department.
3. How will new position increase the efficiency/effectiveness of operations? (Use
productivity measurements where possible.):
The new positions will continue what the contractors were previously doing by
providing a clean and safe work environment for the staff, as required by the
Employer.
New Position Form
Page 2
4. Alternatives that were considered in lieu of new position. (Have technological
changes been considered?)
No alternatives were considered, as the creation of the positions are required due to
the recent ruling. Technological changes are not currently possible regarding daily
sanitation and maintenance of our facitilies and grounds.
5. Why were manpower needs not planned through budgetary process?
The department was not made aware last year that funds needed to be budgeted
for this purpose, and therefore, continued to budget the funds in contracts. These
funds will be transferred to the Salaries and Wages account to cover the budget.
6. List other rationale or pertinent statements and data:
Although our department has other vacancies in the department, due to the nature
of our public service duties, excess Salaries and Wages are often used to off-set the
overtime accumulated and CTO pay outs based on contractual agreements. As
the contracts were deemed cheaper than hiring civil servants, we are unsure whether
the contract funds will cover all additional expenses for the new positions.
Attached is a breakdown of the assignments based on the square footage, number
of restroom ammenities, employees using the facility, and surrounding area.
DHR CP-002 (2/93)(12/06)
Halvai'i County is an EquaCOyportunity Provider andEmytoyer.
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SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN HE
Create Full-time Custodian-Groundskeeper I for Kona (2)
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. NEW (If no position number
indicate "new".)
a) New monthly salary $ 2,603.00
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) 0
C) Net funds required (Item "a" minus Item 'b") 2,603 X 2 =
5,206
d) Remaining number of months in current fiscal year 6
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 31,236.00
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number: 5203.02.103
C) Funds are available in account number: 5203.02.103
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 0 10-911-5911.70-341 Provision for Reallocation $
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
for the classification action as requested.
OCT 15 2007
Department Head Date
DHR CP-004 (21931(8194)(8197)(12106)
9Cawai'i County is an EquaCOpportunity Provider andEmyioyer.
SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN HE
Create Custodian-Groundskeeper 1 '/4 Time for Kona
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. NEW(If no position number
indicate "new".)
a) New monthly salary $ 600.80
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) 0
C) Net funds required (Item "a" minus Item "b") 600.80
d) Remaining number of months in current fiscal year 6
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 3,604.80
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number: 5203.02.103
C) Funds are available in account number: 5203.02.103
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 0 10-911-5911.70-341 Provision for Reallocation $
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
for theclassification action as requested.
0 /
Department Head Date
DHR CP-004 (2/93)(8/94)(8/97)(12/06)
Hawaii County is an Equa[Opportunity Provider andEmytoyer.
DEPARTMENT OF HUMAN RESOURCES LOCATION
1. Position No. COUNTY OF HAWAII Dept. POLICE
POSITION DESCRIPTION FORM Div. or Bur. Area II
"ype: Civil Service (X) Exempt ( ) Section Patrol
Permanent (X) Temporary ( ) Geog. Loc. Kona
Full Time (X) Part-Time ( )
FOR HUMAN RESOURCES USE ONLY
Allocation Class Salary Range Effective Date
Approved: By
Authority Date Date Director of Human Resources
DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those
performed occasionally. Be clear, complete, and concise. Stick to statements of fad; avoid the use of vague or general terms. Give an estimate of the average
amount of time spent in performing each major duty. If more space is needed, use a blank sheet and attach to this form.
Under the general supervision of the district commander, the Custodian/Groundskeeper I is responsible for the Show
routine manual work in cleaning and maintaining assigned the Kealakeke Police Station, to include the cellblock, %
and the surrounding areas to include the maintenance of landscaped grounds, paved and unpaved areas by using of time.
hand and power tools, to include light motorized equipment; and performing other related duties as required.
1) Wipes, dusts, and polishes office furniture, desks, file cabinets, counter tops, locker tops, handrails, fuel pumps,
ledges, wood louvers, and metal work. Cleans and polishes door hardware, mirrors, and other stainless steel and
chrome fixtures. Empties and wipes clean ashtrays, smoking stands, pencil sharpeners, and trash receptacles. 30%
Removes trash and empties into rubbish bins; and changes liners as needed. Cleans and disinfects water fountains
and telephones. Cleans inside and out of glass doors, glass walls and glass partitions, ledges, light fixtures, air
conditioning vents and ducts, wall clocks, fire extinguisher receptacles, and iron bars in cells. Lifts and transports
heavy objects such as desks, filing cabinets, tables, refuse barrels, and equipment. straighten and arrange desks,
chairs, bookcases, and other office equipment. (1,2,3,4)
2) Sweeps, vacuums, and mops floors, hallways, stairways, elevators, laboratories and offices. Disinfects floors,
urinals, toilets, showers, walls, countertops, and wash basins; services restrooms; replenishes supplies, such as
toilet seat covers, soap, paper towels, toilet paper, deodorant dispensers, etc. May strips, wax, and polish floor 3(YA
shampoo carpets as necessary. Scrubs and disinfects benches and walls of sauna rooms, showers, tile floors and
all ceramic tile areas in locker rooms and laboratories. (1,2,3,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function.
4) Other evidence.
4. Supervision Received Give the position no. and title of immediate supervisor of this position.
Position Number 1006 Police Captain
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart.
Position No. Title Nature of Supervision
Hawaii County is an Equal Opportunity Provider-and Employer DHR CP-001 rev. 12106
i. Present Class Pay Grade
r. REQUESTED ACTION
New Position-Initial Allocation ( X) Changes in Dudes and Responsibilities-Reallocation ( ) Redescription-Review ( ) Effective Date 1/1/2008
Requested Class Allocation Custodian/Groundskeeper I Pay Grade BC-2
i. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
mployee's Name (Print)
mployee's Signature Date
1. STATEMENT OF IMMEDIATE SUPERVISOR
i. Describe the nature and extent of supervision which you exercise over this position.
Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the
qualifications a new emplo ee must brio to the position rather than the qualifications of the employee who now occupies it.
ducation - General Basic Qualifications Necessary for Work Performance
'Circle highest ear (Elements and High school) 1 2 3 4 5 6 7 6 g 10 11 12
i ecial or Professional: (College) 1 2 3 4 1 2 3 4 Kind:
Nork Experience - Kind
and length in years: See attached
(nowledge, Skills and
abilities: See attached
'hysical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed
necessary and proper to perform the essential functions of the job with or without reasonable accommodations. Physical
Effort Group: Heavy
-icenses or certificates required: As applicable to the position, possession of a valid State of Hawaii driver license
;Class 3) or any other valid comparable driver license as applicable to the position.
10. CERTIFICATION OF IMMEDIATE SUPERVIS R I certify that the above tatements are accurate and complete.
Immediate Supervisor's Signature Date OCT - 8 2007
11. CERTIFICATION OF DIVISION HEAD ertify that the4 statements are accurate and complete.
OCT - ~ 200!
Division Head's Signature Date
12. CERTIFICATION OF DEPARTMENT HEA I certify tha ve statements are accurate and complete to
the best of my knowledge
Department Head's Signature Date OCT
Distribution: Original - Human Resources, 1 st Copy - Department, 2nd Copy - Employee
POSITION DECRIPTION FORM
Custodian-Groundskeeper I
Page 2
Show %
3. DUTIES OF THE POSITION Continued of time.
3) Cleans entrance way, sidewalks, and parking areas adjacent to assigned building(s)); sweeps and picks up
debris, and waters plants. Rakes leaves, picks up debris, pull weeds, and waters lawns, trees and play areas.
Uses hand and power tools and cares for and maintains laws, hedges, tress, access roadways, and shrubbery by
cleaning, watering, fertilizing, spraying, herbicide/insecticide, trimming, pruning, mowing, sweeping, and raking. 25%
Operates light motorized or power equipment such as power lawn mowers, edgers, trimmers, and weeders. May
make minor repairs to such equipment. (1,2,3,4)
4) Lifts and transports heavy objects such as desks, filing cabinets, tables, refuse, barrels, and equipment.
4) Assists in the maintenance and preparation of operational records and reports. Keeps supervisor informed of 10%
any equipment/power tool and office damages, break-ins, missing equipment or supplies, etc. Requests supplies
and replenishes such as needed.
5) Performs other related duties such as, but not limited to removing mattresses/pillows from unoccupied cells),
cleans, bio-hazard disinfects, and dries prior to storing in storage area. May run errands, and as applicable, 5%
operate a vehicle to perform the assigned duties of the position. (2,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized and employee is hired for special expertise.
4) This function is serious to delete
Custodian/Groundskeeper I
Minimum Qualification Reauirements:
Training and Experience: None.
Licenses/Certifications Reauirements: As applicable to position, possession of a
valid State of Hawai'i driver license (Class 3) or any other valid comparable driver's
license as applicable to the position.
Knowledge of: practices, tools, and materials used in janitorial work; building
security and sanitation; care and cultivation of shrubs, flowers, trees, and grounds;
operation and care of grounds maintenance equipment and tools.
Ability to: understand and follow simple oral and written instructions; perform
heavy lifting and moving; operate hand and power equipment and tools used in
grounds maintenance and custodial work; learn safety practices and precautions
applicable to work; maintain records and prepare simple records; deal courteously with
the public; work harmoniously with others.
Physical Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Heavy
Haivai'i County is an Equat-Oyyortunity Provider andEmyloyer.
DEPARTMENT OF HUMAN RESOURCES LOCATION
1. Position No. COUNTY OF HAWAII Dept. POLICE
POSITION DESCRIPTION FORM Div. or Bur. Area II
rype: Civil Service ( X) Exempt ( ) Section Patrol
Permanent ( X) Temporary ( ) Geog. Loc. Kona
Full Time ( X) Part-Time ( )
2. FOR HUMAN RESOURCES USE ONLY
Allocation Class Salary Range Effective Date
Approved: By
Authority Date Date Director of Human Resources
3, DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those
performed occasionally. Be clear, complete, and concise. Slick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average
amount of time spent In performing each major duty. If more space is needed, use a blank sheet and attach to this form.
Under the general supervision of the district commander, the Custodian/Groundskeeper 1 1/4 Time is responsible for Show
the routine manual work in cleaning and maintaining assigned Captain Cook Police Station, to include the barracks, %
and the surrounding areas to include the maintenance of landscaped grounds, paved and unpaved areas by using of time.
hand and power tools, to include light motorized equipment; and performing other related duties as required.
1) Wipes, dusts, and polishes office furniture, desks, file cabinets, counter tops, locker tops, handrails, fuel pumps,
ledges, wood louvers, and metal work. Cleans and polishes door hardware, mirrors, and other stainless steel and 30%
chrome fixtures. Empties and wipes clean ashtrays, smoking stands, pencil sharpeners, and trash receptacles.
Removes trash and empties into rubbish bins; and changes liners as needed. Cleans and disinfects water fountains
and telephones. Cleans inside and out of glass doors, glass walls and glass partitions, ledges, light fixtures, air
conditioning vents and ducts, wall clocks, fire extinguisher receptacles, and iron bars in cells. Lifts and transports
heavy objects such as desks, filing cabinets, tables, refuse barrels, and equipment. straighten and arrange desks,
chairs, bookcases, and other office equipment. (1,2,3,4)
2) Sweeps, vacuums, and mops floors, hallways, stairways, elevators, laboratories and offices. Disinfects floors,
urinals, toilets, showers, walls, countertops, and wash basins; services restrooms; replenishes supplies, such as
toilet seat covers, soap, paper towels, toilet paper, deodorant dispensers, etc. May strips, wax, and polish floor 30%
shampoo carpets as necessary. Scrubs and disinfects benches and walls of sauna rooms, showers, tile floors and
all ceramic tile areas in locker rooms and laboratories. (1,2,3,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function.
4) Other evidence.
4. Supervision Received Give the position no. and title of immediate supervisor of this position.
Position Number 00-01006 Police Captain
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart.
Position No. Title Nature of Supervision
Hawaii County is an Equal Opportunity Provider and Employer DHR CP-001 rev. 12/06
6. Present Class Pay Grade
7. REQUESTED ACTION
New PositioMni ial Allocation (X) Changes in Dales and Responsibilitles-Reallocation ( ) Redescription-Review ( ) Effective Date 11112008
Requested Class Allocation Custodian/Groundskeeper 11/4 Time Pay Grade BC-2
8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
Employee's Name (Print)
Employee's Signature Date
9. STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision which you exercise over this position.
b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the
qualifications anew em Io ee must brio to the position rather than the qualifications of the employee who now occupies it.
Education - General Basic Qualifications Necessary for Work Performance
Circle highest year) (Elementary and Hi h School) t 2 3 4 5 6 7 8 9 10 11 12
Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind:
Work Experience - Kind
and length in years: See attached
Knowledge, Skills and
abilities: See attached
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed
necessary and proper to perform the essential functions of the job with or without reasonable accommodations. Physical
Effort Group: Heaw
Licenses or certificates required: As applicable to the position, possession of a valid State of Hawaf i driver license
(Class 3) or any other valid comparable driver license as applicable to the position.
10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certify that the above statements are accurate and complete.
Immediate Supervisor's Signature Date OCT 8 2007
11. CERTIFICATION OF DIVISION HEAD I certify th a statements are accurate and complete.
OCT - 8 2007
Division Head's Signature Date
12. CERTIFICATION OF DEPARTMENT HEAD I certify ove statements are accurate and cglrlpJ~te to8 200
the best of my knowledge UULL
Department Head's Signature Date
Distribution: Original - Human Resources, 1 st Copy - Department, 2nd Copy - Employee
POSITION DECRIPTION FORM
Custodian-Groundskeeper I
Page 2
Show %
3. DUTIES OF THE POSITION Continued of time.
3) Cleans entrance way, sidewalks, and parking areas adjacent to assigned building(s)); sweeps and picks up
debris, and waters plants. Rakes leaves, picks up debris, pull weeds, and waters lawns, trees and play areas.
Uses hand and power tools and cares for and maintains laws, hedges, tress, access roadways, and shrubbery by
cleaning, watering, fertilizing, spraying, herbicide/insecticide, trimming, pruning, mowing, sweeping, and raking. 25%
Operates light motorized or power equipment such as power lawn mowers, edgers, trimmers, and weeders. May
make minor repairs to such equipment.(1,2,3,4)
4) Lifts and transports heavy objects such as desks, filing cabinets, tables, refuse, barrels, and equipment.
4) Assists in the maintenance and preparation of operational records and reports. Keeps supervisor informed of 10%
any equipment/power tool and office damages, break-ins, missing equipment or supplies, etc. Requests supplies
and replenishes such as needed.
5) Performs other related duties such as, but not limited to removing mattresses/pillows from unoccupied cells),
cleans, bio-hazard disinfects, and dries prior to storing in storage area. May run errands, and as applicable, 5%
operate a vehicle to perform the assigned duties of the position. (2,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized and employee is hired for special expertise.
4) This function is serious to delete
Custodian/Groundskeeper I
Minimum Qualification Requirements:
Training and Experience: None.
Licenses/Certifications Reauirements: As applicable to position, possession of a
valid State of Hawaii driver license (Class 3) or any other valid comparable driver's
license as applicable to the position.
Knowledge of: practices, tools, and materials used in janitorial work; building
security and sanitation; care and cultivation of shrubs, flowers, trees, and grounds;
operation and care of grounds maintenance equipment and tools.
Ability to: understand and follow simple oral and written instructions; perform
heavy lifting and moving; operate hand and power equipment and tools used in
grounds maintenance and custodial work; learn safety practices and precautions
applicable to work; maintain records and prepare simple records; deal courteously with
the public; work harmoniously with others.
Physical Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Heavy
Haivai'i County is an EquaCoyyortunity Provider and Employer.
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SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE
Create Full-time Custodian-Groundskeeper I for South Kohala
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. NEW (If no position number
indicate "new".)
a) New monthly salary $ 2,603.00
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) 0
C) Net funds required (Item "a" minus Item "b") 2,603
d) Remaining number of months in current fiscal year 6
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 15,618.00
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number: 5203.02.103
C) Funds are available in account number: 5203.02.103
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-911-5911.70-341 Provision for Reallocation $
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
Q-QQ- for the classification action as requested.
~ ?04/~-7
Department Head Date
DHR CP-004 (2/931(8/94)(8/97)(12/06)
Hawaii County is an Equa[Oyyortunity Provider andEmyCoyer.
DEPARTMENT OF HUMAN RESOURCES LOCATION
1. Position No. COUNTY OF HAWAII Dept. POLICE
POSITION DESCRIPTION FORM Div. or Bur. Area II
Type: Civil Service (X) Exempt ( ) Section Patrol
Permanent (X) Temporary ( ) Geog. Loc. South Kohala
Full Time (X) Part-Time ( )
2. FOR HUMAN RESOURCES USE ONLY
Allocation Class Salary Range Effective Date
Approved: By
Authority Date Dale Director of Human Resources
3. DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those
performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average
amount of time spent in performing each major duty. If more space is needed, use a blank sheet and attach to this form.
Under the general supervision of the Police Captain, the Custodian/Groundskeeper I is responsible for the routine Show
manual work in cleaning and maintaining assigned South Kohala Police Station, Mauna Lani Sub-station, and their %
surrounding areas, and the maintenance of landscaped grounds, paved and unpaved areas by using hand and of time.
power tools, to include light motorized equipment; and performing other related duties as required.
1) Wipes, dusts, and polishes office furniture, desks, file cabinets, counter tops, locker tops, handrails, fuel pumps,
ledges, wood louvers, and metal work. Cleans and polishes door hardware, mirrors, and other stainless steel and u
chrome fixtures. Empties and wipes clean ashtrays, smoking stands, pencil sharpeners, and trash receptacles. 30%
Removes trash and empties into rubbish bins; and changes liners as needed. Cleans and disinfects water fountains
and telephones. Cleans inside and out of glass doors, glass walls and glass partitions, ledges, light fixtures, air
conditioning vents and ducts, wall clocks, fire extinguisher receptacles, and iron bars in cells. Lifts and transports
heavy objects such as desks, filing cabinets, tables, refuse barrels, and equipment. straighten and arrange desks,
chairs, bookcases, and other office equipment. (1,2,3,4)
2) Sweeps, vacuums, and mops floors, hallways, stairways, elevators, laboratories and offices. Disinfects floors,
urinals, toilets, showers, walls, countertops, and wash basins; services restrooms; replenishes supplies, such as
toilet seat covers, soap, paper towels, toilet paper, deodorant dispensers, etc. May strips, wax, and polish floors, 30%
shampoo carpets as necessary. Scrubs and disinfects benches and walls of sauna rooms, showers, tile floors and
all ceramic tile areas in locker rooms and laboratories. (1,2,3,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function.
4) Other evidence.
4. Supervision Received Give the position no. and title of immediate supervisor of this position.
Position Number 00-01005 Police Captain
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart.
Position No. Title Nature of Supervision
Hawaii County is an Equal Opportunity Provider and Employer DHR CP-001 rev, 12/06
B. Present Class Pay Grade
7. REQUESTED ACTION
New Position-Initial Allocation (x) Changes in Duties and Responsibilities-Reallocation ( ) Redescdption-Review ( ) Effective Date 1/1/2008
Requested Class Allocation Custodian/Groundskeeper I Pay Grade BC-2
B. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
Employee's Name (Print)
Employee's Signature Date
9. STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision which you exercise over this position.
b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the
qualifications a new em to ee must bring to the position rather than the qualifications of the employee who now occupies it.
Education - General Basic Qualifications Necessary for Work Performance
Circle highest ear (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 12
Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind:
Work Experience - Kind
and length in years: See attached
Knowledge, Skills and
abilities: See attached
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed
necessary and proper to perform the essential functions of the job with or without reasonable accommodations. Physical
Effort Group: Heaw
Licenses or certificates required: As applicable to the position, possession of a valid State of Hawaii driver license
(Class 3) or any other valid comparable driver license as applicable to the position.
10. CERTIFICATION OF IMMEDIATE RVI I certify that the above statements are accurate and complete.
Immediate Supervisor's Signal a - Date OCT 2007
11. CERTIFICATION OF DIVISION I certify that the above statements are accurate and complete.
OCT I d 2D07
Division Head's Signature Date
12. CERTIFICATION OF DEPA ENT HEAD I certify that the above statements are accurate and complete to
the best of my knowledge OCT 1 Q 7007
Department Head's Signatur Date
Distribution: Original - Human Resources, 1 st Copy - Department, 2nd Copy - Employee
POSITION DECRIPTION FORM
Custodian-Groundskeeper I
Page 2
Show %
3. DUTIES OF THE POSITION Continued of time.
3) Cleans entrance way, sidewalks, and parking areas adjacent to assigned building(s)); sweeps and picks up
debris, and waters plants. Rakes leaves, picks up debris, pull weeds, and waters lawns, trees and play areas.
Uses hand and power tools and cares for and maintains laws, hedges, tress, access roadways, and shrubbery by
cleaning, watering, fertilizing, spraying, herbicide/insecticide, trimming, pruning, mowing, sweeping, and raking. 25%
Operates light motorized or power equipment such as power lawn mowers, edgers, trimmers, and weeders. May
make minor repairs to such equipment.(1,2,3,4)
4) Lifts and transports heavy objects such as desks, filing cabinets, tables, refuse, barrels, and equipment.
4) Assists in the maintenance and preparation of operational records and reports. Keeps supervisor informed of 10%
any equipment/power tool and office damages, break-ins, missing equipment or supplies, etc. Requests supplies
and replenishes such as needed.
5) Performs other related duties such as, but not limited to removing mattresses/pillows from unoccupied cells),
cleans, bio-hazard disinfects, and dries prior to storing in storage area. May run errands, and as applicable, 5%
operate a vehicle to perform the assigned duties of the position. (2,4)
Key: 1) The performance of this function is the reason that this job ex(Ists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized and employee is hired for special expertise.
4) This function is serious to delete
Custodian/Groundskeeper I
Minimum Qualification Requirements:
Training and Experience: None.
Licenses/Certifications Requirements: As applicable to position, possession of a
valid State of Hawai'i driver license (Class 3) or any other valid comparable driver's
license as applicable to the position.
Knowledge of: practices, tools, and materials used in janitorial work; building
security and sanitation; care and cultivation of shrubs, flowers, trees, and grounds;
operation and care of grounds maintenance equipment and tools.
Ability to: understand and follow simple oral and written instructions; perform
heavy lifting and moving; operate hand and power equipment and tools used in
grounds maintenance and custodial work; learn safety practices and precautions
applicable to work; maintain records and prepare simple records; deal courteously with
the public; work harmoniously with others.
Physical Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Heavy
31aivai'i County is an EquaCOyyortunity Provider and EmyCoyer.
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SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN HE
Create Full-time Custodian-Groundskeeper I for Puna
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. NEW(If no position number
indicate "new".)
a) New monthly salary $ 2,603.00
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) 0
C) Net funds required (Item "a" minus Item "b") 2,603
d) Remaining number of months in current fiscal year 6
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 15,618.00
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number: 5203.02.103
C) Funds are available in account number: 5203.02.103
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 0 10-911-5911.70-341 Provision for Reallocation $
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
for the classification action as requested.
P
Department Head Date
DHR CP•004 (2/93)(8/94)(8/97)(12/06)
Hawa('i County is an Equa[Opportun(ty Provider andEmpCoyer.
DEPARTMENT OF HUMAN RESOURCES LOCATION
1. Position No. COUNTY OF HAWAII Dept. POLICE
POSITION DESCRIPTION FORM Div. or Bur. Area II
Type: Civil Service (X) Exempt ( ) Section Patrol
Permanent ( X) Temporary ( ) Geog. Loc. Puna
Full Time (X) Part-Time ( )
2. FOR HUMAN RESOURCES USE ONLY
Allocation Class Salary Range Effective Date
Approved: By
Authority Date Date Director of Human Resources
3. DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those
performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average
amount of time spent in performing each major duty. If more space is needed, use a blank sheet and attach to this form.
Under the general supervision of the Police Captain, the Custodian/Groundskeeper I is responsible for the routine Show
manual work in cleaning and maintaining assigned Puna Police Station, Pahoa Sub-station, and their surrounding %
areas, and the maintenance of landscaped grounds, paved and unpaved areas by using hand and power tools, to of time.
include light motorized equipment; and performing other related duties as required.
1) Wipes, dusts, and polishes office furniture, desks, file cabinets, counter tops, locker tops, handrails, fuel pumps,
ledges, wood louvers, and metal work. Cleans and polishes door hardware, mirrors, and other stainless steel and 30%
chrome fixtures. Empties and wipes clean ashtrays, smoking stands, pencil sharpeners, and trash receptacles.
Removes trash and empties into rubbish bins; and changes liners as needed. Cleans and disinfects water fountains
and telephones. Cleans inside and out of glass doors, glass walls and glass partitions, ledges, light fixtures, air
conditioning vents and ducts, wall clocks, fire extinguisher receptacles, and iron bars in cells. Lifts and transports
heavy objects such as desks, filing cabinets, tables, refuse barrels, and equipment. straighten and arrange desks,
chairs, bookcases, and other office equipment. (1,2,3,4)
2) Sweeps, vacuums, and mops floors, hallways, stairways, elevators, laboratories and offices. Disinfects floors,
urinals, toilets, showers, walls, countertops, and wash basins; services restrooms; replenishes supplies, such as
toilet seat covers, soap, paper towels, toilet paper, deodorant dispensers, etc. May strips, wax, and polish floors, 30%
shampoo carpets as necessary. Scrubs and disinfects benches and walls of sauna rooms, showers, tile floors and
all ceramic tile areas in locker rooms and laboratories. (1,2,3,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function.
4) Other evidence.
4. Supervision Received Give the position no. and title of immediate supervisor of this position.
Position Number 00-01031 Police Captain
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart.
Position No. Title Nature of Supervision
Hawaii County is an Equal Opportunity Provider and Employer DHR CP-001 rev. 12/06
Present Class Pay Grade
REQUESTED ACTION
New Positionnlnitial Allocation (X) Changes in Duties and Responsibilities-Reallocation ( ) Redescription-Review ( ) Effective Date 1/12008
)quested Class Allocation Custodian/Groundskeeper I Pay Grade BC-2
CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
nployee's Name (Print)
nployee's Signature Date
STATEMENT OF IMMEDIATE SUPERVISOR
Describe the nature and extent of supervision which you exercise over this position.
Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the
qualifications a new em to ee must brio to the position rather than the qualifications of the employee who now occupies ft.
ducation - General Basic Qualifications Necessary for Work Performance
:Ircle highest ear (Elements and High School) 1 2 3 4 5 6 7 8 9 10 11 12
ecial or Professional: (College) 1234 1 2 34 Kind:
Jork Experience - Kind See attached
nd length in years:
;nowledge, Skills and
bilities: See attached
physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed
necessary and proper to perform the essential functions of the job with or without reasonable accommodations. Physical
Effort Group: Heavy
icenses or certificates required: As applicable to the position, possession of a valid State of Hawaii driver license
;Class 3) or any other valid comparable driver license as applicable to the position.
10. CERTIFICATION OF IMMEDIATE UPERVISOR certify that the above statements are accurate and complete.
OCT I 0 2007
Immediate Supervisor's Signature i`-y Date
11. CERTIFICATION OF DIVISIO I certify that the above statements are accurate and complete.
~ 2007
OCT
Division Head's Signature Date
12. CERTIFICATION OF DEPARTMI certify that the above statements are accurate and complete to
the best of my knowledge OCT I Q 2007
Department Head's Signature Date
Distribution: Original - Human Resources, 1st Copy - Department, 2nd Copy - Employee
POSITION DECRIPTION FORM
Custodian-Groundskeeper I
Page 2
Show %
3. DUTIES OF THE POSITION Continued of time.
3) Cleans entrance way, sidewalks, and parking areas adjacent to assigned building(s)); sweeps and picks up
debris, and waters plants. Rakes leaves, picks up debris, pull weeds, and waters lawns, trees and play areas.
Uses hand and power tools and cares for and maintains laws, hedges, tress, access roadways, and shrubbery by
cleaning, watering, fertilizing, spraying, herbicide/insecticide, trimming, pruning, mowing, sweeping, and raking. 25%a
Operates light motorized or power equipment such as power lawn mowers, edgers, trimmers, and weeders. May
make minor repairs to such equipment. (1,2,3,4)
4) Lifts and transports heavy objects such as desks, filing cabinets, tables, refuse, barrels, and equipment.
4) Assists in the maintenance and preparation of operational records and reports. Keeps supervisor informed of 10%
any equipment/power tool and office damages, break-ins, missing equipment or supplies, etc. Requests supplies
and replenishes such as needed.
5) Performs other related duties such as, but not limited to removing mattresses/pillows from unoccupied cells),
cleans, bio-hazard disinfects, and dries prior to storing in storage area. May run errands, and as applicable, 5%
operate a vehicle to perform the assigned duties of the position. (2,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized and employee is hired for special expertise.
4) This function is serious to delete
Custodian/Groundskeeper I
Minimum Qualification Reauirements:
Training and Experience: None.
Licenses/Certifications Reauirements: As applicable to position, possession of a
valid State of Hawaii driver license (Class 3) or any other valid comparable driver's
license as applicable to the position.
Knowledge of: practices, tools, and materials used in janitorial work; building
security and sanitation; care and cultivation of shrubs, flowers, trees, and grounds;
operation and care of grounds maintenance equipment and tools.
Ability to: understand and follow simple oral and written instructions; perform
heavy lifting and moving; operate hand and power equipment and tools used in
grounds maintenance and custodial work; learn safety practices and precautions
applicable to work; maintain records and prepare simple records; deal courteously with
the public; work harmoniously with others.
Physical Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Heavy
3laivai'i County is an EqualOpportunity Provider andEmpCoyer.
REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS
TO: MANAGING DIRECTOR DATE: October 5, 2007
FROM: DEPARTMENT: Police
DIVISION/BRANCH: Area I & II - Field Operations
REQUEST:
® NEW POSITION Five (5) Custodian/Groundskpr 1 1 /4 T BC-2
TITLE PAY GRADE
? REALLOCATION
POS.NO. CURRENT TITLE PAY GRADE
PROPOSED TITLE PAY GRADE
? OTHER
(change in FfE, transfer, etc.) POS. NO. CURRENT TITLE PAY GRADE
COMMENTS:
Creation of new positions are a result of the recent ruling upholding the Konno Decision
where contracts to provide janitorial and maintenance work must terminate at the end of
the year. As it was deemed that duties are historically performed by civil servants, new
positions are being created to meet the daily maintenance needs at our various stations.
Breakdown as follows: Kona - one(1) at Captain Cook;, North Kohola one(i Hamakua one
(1), North Hilo one (1), and Ka'u one (1).
OCT $ 2DD7
DATE DE T HEAD
APPROVED ? DISAPPROVED
C` 1 l OCT 1 5 2007
MANAGING DIRECTOR DATE
Ha vai'i County is an Equa[Opportunity Provider andEmyfoyer.
New Position Form
Page 1
NEW POSITION INFORMATION FORM
Department: Police Date: 10/05/07
Division/Branch: Area I & II - Hamakua - 1, North Hilo - 1, Kona !Captain Cook) -1, North
Kohala 1 & Ka'u- 1
# of
Pay Fund Similar
Class Title Grade Salary Source Pos. in
Dept.
Custodian/Groundskeeper 1 1 /4 T BC-2 $15.02/hr. County 0
1. Give reasons how new duties arose (statutes enacted, ordinances, newly
authorized programs, basis for increased workloads, etc.):
Due to the recent ruling upholding the Konno case, contracts to provide
janitorial and maintenance work must terminate by the end of the year and be
replaced by civil servants. Therefore, as the Police Department does not have
any Unit 1 UPW employees, we must create them to service our district stations
that were not exempt by the ruling (ARC for Hilo Station).
2. Can new duties be assigned to existing positions or handled in other way such as
short term contracts, etc.
No, as stated previously, we do not have any Unit 1 positions nor can we
continue with contracts. As these duties are specific to Unit 1 positions, we are
unable to transfer the duties to any other civil service positions within the
department.
3. How will new position increase the efficiency/effectiveness of operations? (Use
productivity measurements where possible.):
The new positions will continue what the contractors were previously doing by
providing a clean and safe work environment for the staff, as required by the
Employer.
Haivai'i County is an EquaCOyyortunity Provider andEmyfoyer.
New Position Form
Page 2
4. Alternatives that were considered in lieu of new position. (Have technological
changes been considered?)
No alternatives were considered, as the creation of the positions are required due to
the recent ruling. Technological changes are not currently possible regarding daily
sanitation and maintenance of our facitilies and grounds.
5. Why were manpower needs not planned through budgetary process?
The department was not made aware last year that funds needed to be budgeted
for this purpose, and therefore, continued to budget the funds in contracts. These
funds will be transferred to the Salaries and Wages account to cover the budget.
6. List other rationale or pertinent statements and data:
Although our department has other vacancies in the department, due to the nature
of our public service duties, excess Salaries and Wages are often used to off-set the
overtime accumulated and CTO pay outs based on contractual agreements. As
the contracts were deemed cheaper than hiring civil servants, we are unsure whether
the contract funds will cover all additional expenses for the new positions.
Attached is a breakdown of the assignments based on the square footage, number
of restroom ammenities, employees using the facility, and surrounding area.
DHR CP-002 (2/93)(12/06)
Haivai'i County is an Equa(Oyyortunity Provider andEmy(oyer.
ro
3ci
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SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE
Create Custodian-Groundskeeper I Time for North Kohala
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. NEW (If no position number indicate
"new".)
a) New monthly salary $ 600.80
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) 0
C) Net funds required (Item "a" minus Item "b") 600.80
d) Remaining number of months in current fiscal year 6
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 3,604.80
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number: 5203.02.103
C) Funds are available in account number: 5203.02.103
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-911-5911.70-341 Provision for Reallocation $
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used for
the c on action as requested.
OCT 1 Q 2007
Department Head Date
DHR CP-004 (2/93)(8/94)(8/97)(12/06)
9Cawaf 'i County is an EquaCOpportunity Provider and EmpCoyer.
DEPARTMENT OF HUMAN RESOURCES LOCATION
1. Position No. COUNTY OF HAWAII Dept. POLICE
POSITION DESCRIPTION FORM Div. or Bur. Area II
rype: Civil Service (X) Exempt ( ) Section Patrol
Permanent (X) Temporary ( ) Geog. Loc. North Kohala
Full Time (X) Part-Time ( )
2. FOR HUMAN RESOURCES USE ONLY
Allocation Class Salary Range Effective Date
Approved: By
Authority Date Date Director of Human Resources
3. DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those
performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average
amount of time spent in performing each major duty. If more space is needed, use a blank sheet and attach to this form.
Under the general supervision of the Police Captain, the Custodian/Groundskeeper 1 1/4 T is responsible for the Show
routine manual work in cleaning and maintaining assigned North Kohala Police Station, to include the surrounding %
areas, and the maintenance of landscaped grounds, paved and unpaved areas by using hand and power tools, to of time.
include light motorized equipment; and performing other related duties as required.
1) Wipes, dusts, and polishes office furniture, desks, file cabinets, counter tops, locker tops, handrails, fuel pumps,
ledges, wood louvers, and metal work. Cleans and polishes door hardware, mirrors, and other stainless steel and
chrome fixtures. Empties and wipes clean ashtrays, smoking stands, pencil sharpeners, and trash receptacles. 30%
Removes trash and empties into rubbish bins; and changes liners as needed. Cleans and disinfects water fountains
and telephones. Cleans inside and out of glass doors, glass walls and glass partitions, ledges, light fixtures, air
conditioning vents and ducts, wall clocks, fire extinguisher receptacles, and iron bars in cells. Lifts and transports
heavy objects such as desks, filing cabinets, tables, refuse barrels, and equipment. straighten and arrange desks,
chairs, bookcases, and other office equipment. (1,2,3,4)
2) Sweeps, vacuums, and mops floors, hallways, stairways, elevators, laboratories and offices. Disinfects floors,
urinals, toilets, showers, walls, countertops, and wash basins; services restrooms; replenishes supplies, such as
toilet seat covers, soap, paper towels, toilet paper, deodorant dispensers, etc. May strip, wax, and polish floors, 30%
shampoo carpets as necessary. Scrubs and disinfects benches and walls of sauna rooms, showers, the floors and
all ceramic the areas in locker rooms and laboratories. (1,2,3,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function.
4) Other evidence.
4. Supervision Received Give the position no. and title of immediate supervisor of this position.
Position Number 00-01007 Police Captain
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart.
Position No. Title Nature of Supervision
Hawaii County is an Equal Opportunity Provider and Employer DHR CP-001 rev. 12/06
Present Class Pay Grade
REQUESTED ACTION
New Position-Initial Allocation ( X) Changes in Duties and Responsibilities-Reallocation ( ) Redescriplion-Review ( ) Effective Date 1/1/2008
tequested Class Allocation Custodian/Groundskeeper 11/4 T Pay Grade BC-2
CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
:mployee's Name (Print)
:mployee's Signature Date
I. STATEMENT OF IMMEDIATE SUPERVISOR
Describe the nature and extent of supervision which you exercise over this position.
Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the
qualifications a new em to ee must brio to the position rather than the qualifications of the employee who now occupies it.
Aucation - General Basic Qualifications Necessary for Work Performance
Circle highest ear (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 12
ecial or Professional: (College) 1 2 3 4 1 2 3 4 Kind:
Vork Experience - Kind See attached
nd length in years:
:nowledge, Skills and
bilities: See attached
'hysical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed
necessary and proper to perform the essential functions of the job with or without reasonable accommodations. Physical
Effort Group: Heavy
icenses or certificates required: As applicable to the position, possession of a valid State of Hawaii driver license
lass 3) or any other valid comparable driver license as applicable to the position.
0. CERTIFICATION OF IMMEDIATE S VISO I certify that the above statements are accurate and complete.
Immediate Supervisor's Signature DateQET I ft -2D47
1. CERTIFICATION OF DIVISIO77: I certify that the above statements are accurate and complete.
Division Head's Signature Date OCT I Q 2007
2. CERTIFICATION OF DEPARTM 71~1-
listribution: I certify that the above statements are accurate and complete to
the best of my knowledge
Department Head's Signature Date OCT Q 2007
Original - Human Resources, 1 st Copy - Department, 2nd Copy - Employee
POSITION DECRIPTION FORM
Custodian-Groundskeeper I
Page 2
Show %
3. DUTIES OF THE POSITION Continued of time.
3) Cleans entrance way, sidewalks, and parking areas adjacent to assigned building(s)); sweeps and picks up
debris, and waters plants. Rakes leaves, picks up debris, pull weeds, and waters lawns, trees and play areas.
Uses hand and power tools and cares for and maintains laws, hedges, tress, access roadways, and shrubbery by
cleaning, watering, fertilizing, spraying, herbicide/insecticide, trimming, pruning, mowing, sweeping, and raking. 25%
Operates light motorized or power equipment such as power lawn mowers, edgers, trimmers, and weeders. May
make minor repairs to such equipment. (1,2,3,4)
4) Lifts and transports heavy objects such as desks, filing cabinets, tables, refuse, barrels, and equipment.
4) Assists in the maintenance and preparation of operational records and reports. Keeps supervisor informed of 10%
any equipment/power tool and office damages, break-ins, missing equipment or supplies, etc. Requests supplies
and replenishes such as needed.
5) Performs other related duties such as, but not limited to removing mattresses/pillows from unoccupied cells),
cleans, bio-hazard disinfects, and dries prior to storing in storage area. May run errands, and as applicable, 5%
operate a vehicle to perform the assigned duties of the position. (2,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized and employee is hired for special expertise.
4) This function is serious to delete
Custodian/Groundskeeper I
Minimum Qualification Requirements:
Training and Experience: None.
Licenses/Certifications Requirements: As applicable to position, possession of a
valid State of Hawai'i driver license (Class 3) or any other valid comparable driver's
license as applicable to the position.
Knowledge of: practices, tools, and materials used in janitorial work; building
security and sanitation; care and cultivation of shrubs, flowers, trees, and grounds;
operation and care of grounds maintenance equipment and tools.
Ability to: understand and follow simple oral and written instructions: perform
heavy lifting and moving; operate hand and power equipment and tools used in
grounds maintenance and custodial work; learn safety practices and precautions
applicable to work; maintain records and prepare simple records; deal courteously with
the public; work harmoniously with others.
Physical Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Heavy
Ha vai'i County is an EquatOyyortunity Provider andEmytoyer.
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SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN HE
Create Custodian-Groundskeeper I Y. Time for Hamakua
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. NEW (If no position number
indicate "new".)
a) New monthly salary $ 600.80
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) 0
C) Net funds required (Item "a" minus Item "b") 600.80
d) Remaining number of months in current fiscal year 6
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 3,604.80
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number: 5203.02.103
C) Funds are available in account number: 5203.02.103
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-911-5911.70-341 Provision for Reallocation $
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
for the cllaas~sifiiccation action as requested. 9~ (,4 (Cr7
Department Head Date
DHR CP-004 (2/93)(8/94)(8/97)(12/06)
Hawaii County is an EquaCOyyortunity Provider andEmytoyer.
DEPARTMENT OF HUMAN RESOURCES LOCATION
Position No. COUNTY OF HAWAII Dept. POLICE
POSITION DESCRIPTION FORM Div. or Bur. Area II
/pe: Civil Service ( X) Exempt ( ) Section Patrol
Permanent (X) Temporary ( ) Geog. Loc. Hamakua
Full Time ( X) Part-Time ( )
FOR HUMAN RESOURCES USE ONLY
Allocation Class Salary Range Effective Date
Approved: By
Authority Date Date Director of Human Resources
DUTIES OF THE POSITION
at each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those
arformed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average
mount of time spent in performing each major duty. If more space is needed, use a blank sheet and attach to this form.
lnder the general supervision of the Police Captain, the Custodian/Groundskeeper 1 1/4 T is responsible for the Show
outine manual work in cleaning and maintaining assigned Hamakua Police Station, to include the surrounding %
leas, and the maintenance of landscaped grounds, paved and unpaved areas by using hand and power tools, to of time.
nclude light motorized equipment; and performing other related duties as required.
1) Wipes, dusts, and polishes office furniture, desks, file cabinets, counter tops, locker tops, handrails, fuel pumps,
edges, wood louvers, and metal work. Cleans and polishes door hardware, mirrors, and other stainless steel and e
.hrome fixtures. Empties and wipes clean ashtrays, smoking stands, pencil sharpeners, and trash receptacles. 30 /o
Removes trash and empties into rubbish bins; and changes liners as needed. Cleans and disinfects water fountains
and telephones. Cleans inside and out of glass doors, glass walls and glass partitions, ledges, light fixtures, air
:onditioning vents and ducts, wall clocks, fire extinguisher receptacles, and iron bars in cells. Lifts and transports
ieavy objects such as desks, filing cabinets, tables, refuse barrels, and equipment. straighten and arrange desks,
;hairs, bookcases, and other office equipment. (1,2,3,4)
Sweeps, vacuums, and mops floors, hallways, stairways, elevators, laboratories and offices. Disinfects floors,
irinals, toilets, showers, walls, countertops, and wash basins; services restrooms; replenishes supplies, such as
oilet seat covers, soap, paper towels, toilet paper, deodorant dispensers, etc. May strip, wax, and polish floors, 30%
ahampoo carpets as necessary. Scrubs and disinfects benches and walls of sauna rooms, showers, tile floors and
all ceramic tile areas in locker rooms and laboratories. (1,2,3,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function.
4) Other evidence.
L. Supervision Received Give the position no. and title of immediate supervisor of this position.
Position Number 00-01482 Police Captain
SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart.
Position No. Title Nature of Supervision
Hawaii County is an Equal Opportunity Provider and Employer DHR CP-001 rev. 12106
6. Present Class Pay Grade
7. REQUESTED ACTION
New Position-Initial Allocation (X) Changes in Duties and Responsibilities-Reallocation ( ) Redescription-Review ( ) Effective Date 1112008
Requested Class Allocation Custodian/Groundskeeper 11/4 T Pay Grade BC-2
8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
Employee's Name (Print)
Employee's Signature Date
9. STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision which you exercise over this position.
b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the
qualifications a new em to ee must bring to the position rather than the qualifications of the employee who now occupies it.
Education - General Basic Qualifications Necessary for Work Performance
Circle highest ear (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 12
Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind:
Work Experience - Kind
and length in years: See attached
Knowledge, Skills and
abilities: See attached
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed
necessary and proper to perform the essential functions of the job with or without reasonable accommodations. Physical
EffortGroup: Heavy
Licenses or certificates required: As applicable to the position, possession of a valid State of Hawal'i driver license
(Class 3) or any other valid comparable driver license as applicable to the position.
10. CERTIFICATION OF IMMEDIATE 71SO I certify that the above statements are accurate and complete.
Immediate Supervisor's Signature DateOCT 1 d 2007
11. CERTIFICATION OF DIVISION I certify that the above statements are accurate and complete.
OCT 1 0 2007
Division Head's Signature Date
12. CERTIFICATION OF DEPARTMF~N-„ ' I certify that the above statements are accurate and complete to
the best of my knowledge C
Department Head's Signature Date OCT 1 a 2007
Distribution: Original - Human Resources, 1 st Copy - Department, 2nd Copy - Employee
POSITION DECRIPTION FORM
Custodian-Groundskeeper I
Page 2
Show %
3. DUTIES OF THE POSITION Continued of time.
3) Cleans entrance way, sidewalks, and parking areas adjacent to assigned building(s)); sweeps and picks up
debris, and waters plants. Rakes leaves, picks up debris, pull weeds, and waters lawns, trees and play areas.
Uses hand and power tools and cares for and maintains laws, hedges, tress, access roadways, and shrubbery by
cleaning, watering, fertilizing, spraying, herbicide/insecticide, trimming, pruning, mowing, sweeping, and raking. 25%
Operates light motorized or power equipment such as power lawn mowers, edgers, trimmers, and weeders. May
make minor repairs to such equipment. (1,2,3,4)
4) Lifts and transports heavy objects such as desks, filing cabinets, tables, refuse, barrels, and equipment.
4) Assists in the maintenance and preparation of operational records and reports. Keeps supervisor informed of 10%
any equipment/power tool and office damages, break-ins, missing equipment or supplies, etc. Requests supplies
and replenishes such as needed.
5) Performs other related duties such as, but not limited to removing mattresses/pillows from unoccupied cells),
cleans, bio-hazard disinfects, and dries prior to storing in storage area. May run errands, and as applicable, 5%
operate a vehicle to perform the assigned duties of the position. (2,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized and employee is hired for special expertise.
4) This function is serious to delete
Custodian/Groundskeeper I
Minimum Qualification Requirements:
Training and Experience: None.
Licenses/Certifications Requirements: As applicable to position, possession of a
valid State of Hawaii driver license (Class 3) or any other valid comparable driver's
license as applicable to the position.
Knowledge of: practices, tools, and materials used in janitorial work; building
security and sanitation; care and cultivation of shrubs, flowers, trees, and grounds;
operation and care of grounds maintenance equipment and tools.
Ability to: understand and follow simple oral and written instructions; perform
heavy lifting and moving; operate hand and power equipment and tools used in
grounds maintenance and custodial work; learn safety practices and precautions
applicable to work; maintain records and prepare simple records; deal courteously with
the public; work harmoniously with others.
Physical Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Heavy
9faivai'i County is an Equa(Opportunity Provider andEmytoyer.
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SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE
Create Custodian-Groundskeeper I Time for North Hilo
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. NEW(If no position number
indicate "new".)
a) New monthly salary $ 600.80
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) 0
C) Net funds required (Item "a" minus Item "b") 600.80
d) Remaining number of months in current fiscal year 6
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 3,604.80
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number: 5203.02.103
C) Funds are available in account number: 5203-02-103
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-911-5911.70-341 Provision for Reallocation $
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
for the classification action as requested.
Department Head Date
DHR CP-004 (2/93)(8/94)(8/97)(12/06)
Hawaii County is an Equal Oyyortunity Provider ancd Emydoyer.
DEPARTMENT OF HUMAN RESOURCES LOCATION
1. Position No. COUNTY OF HAWAII Dept. POLICE
POSITION DESCRIPTION FORM Div. or Bur. Area II
Type: Civil Service (X) Exempt ( ) Section Patrol
Permanent (X) Temporary ( ) Geog. Loc. North Hilo
Full Time (X) Part-Time ( )
2. FOR HUMAN RESOURCES USE ONLY
Allocation Class Salary Range Effective Date
Approved: By
Authority Date Date Director of Human Resources
3. DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these duties In logical order beginning with those performed most frequently and followed by those
performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average
amount of time spent in performing each major duty. If more space is needed, use a blank sheet and attach to this form.
Under the general supervision of the Police Captain, the Custodian/Groundskeeper 1 1/4 T is responsible for the Show
routine manual work in cleaning and maintaining assigned North Hilo Police Station, to include the surrounding %
areas, and the maintenance of landscaped grounds, paved and unpaved areas by using hand and power tools, to of time.
include light motorized equipment; and performing other related duties as required.
1) Wipes, dusts, and polishes office furniture, desks, file cabinets, counter tops, locker tops, handrails, fuel pumps,
ledges, wood louvers, and metal work. Cleans and polishes door hardware, mirrors, and other stainless steel and 30%
chrome fixtures. Empties and wipes clean ashtrays, smoking stands, pencil sharpeners, and trash receptacles.
Removes trash and empties into rubbish bins; and changes liners as needed. Cleans and disinfects water fountains
and telephones. Cleans inside and out of glass doors, glass walls and glass partitions, ledges, light fixtures, air
conditioning vents and ducts, wall clocks, fire extinguisher receptacles, and iron bars in cells. Lifts and transports
heavy objects such as desks, filing cabinets, tables, refuse barrels, and equipment. straighten and arrange desks,
chairs, bookcases, and other office equipment. (1,2,3,4)
2) Sweeps, vacuums, and mops floors, hallways, stairways, elevators, laboratories and offices. Disinfects floors,
urinals, toilets, showers, walls, countertops, and wash basins; services restrooms; replenishes supplies, such as
toilet seat covers, soap, paper towels, toilet paper, deodorant dispensers, etc. May strip, wax, and polish floors, 30%
shampoo carpets as necessary. Scrubs and disinfects benches and walls of sauna rooms, showers, tile floors and
all ceramic tile areas in locker rooms and laboratories. (1,2,3,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function.
4) Other evidence.
4. Supervision Received Give the position no. and title of immediate supervisor of this position.
Position Number 00-02790 Police Sergeant
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart.
Position No. Title Nature of Supervision
Hawaii County is an Equal Opportunity Provider and Employer DHR CP-001 rev. 12/06
6. Present Class Pay Grade
7. REQUESTED ACTION
New Position-Initial Allocation (X) Changes in Duties and Responsibilities-Reallocation ( ) Redescdption-Review ( ) Effective Date 1/1/2008
Requested Class Allocation Custodian/Groundskeeper 11/4 T Pay Grade BC-2
8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
Employee's Name (Print)
Employee's Signature Date
9. STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision which you exercise over this position.
b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the
qualifications a new emplo ee must brio to the position rather than the qualifications of the employee who now occupies it.
Education - General Basic Qualifications Necessary for Work Performance
Circle highest ear (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 12
Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind:
Work Experience - Kind
and length in years: See attached
Knowledge, Skills and
abilities: See attached
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed
necessary and proper to perform the essential functions of the job with or without reasonable accommodations. Physical
Effort Group: Heavy
Licenses or certificates required: As applicable to the position, possession of a valid State of Hawal' i driver license
(Class 3) or any other valid comparable driver license as applicable to the position.
10. CERTIFICATION OF IMMEDIATE SUP ISOR ertify that the above statements are accurate and complete.
Immediate Supervisor's Signature Date OCT 1 0 2007
11. CERTIFICATION OF DIVISION HE I certify that the above statements are accurate and complete.
Division Head's Signature Date @r T 1 n 2nn7
12. CERTIFICATION OF DEPARTMEN I certify that the above statements are accurate and complete to
the best of my knowledge
Department Head's Signature Date OCT 1 0 2007
Distribution: Original - Human Resources, 1 st Copy - Department, 2nd Copy - Employee
POSITION DECRIPTION FORM
Custodian-Groundskeeper I
Page 2
Show %
3. DUTIES OF THE POSITION Continued of time.
3) Cleans entrance way, sidewalks, and parking areas adjacent to assigned building(s)); sweeps and picks up
debris, and waters plants. Rakes leaves, picks up debris, pull weeds, and waters lawns, trees and play areas.
Uses hand and power tools and cares for and maintains laws, hedges, tress, access roadways, and shrubbery by
cleaning, watering, fertilizing, spraying, herbicide/insecticide, trimming, pruning, mowing, sweeping, and raking. 25%
Operates light motorized or power equipment such as power lawn mowers, edgers, trimmers, and weeders. May
make minor repairs to such equipment. (1,2,3,4)
4) Lifts and transports heavy objects such as desks, filing cabinets, tables, refuse, barrels, and equipment.
4) Assists in the maintenance and preparation of operational records and reports. Keeps supervisor informed of 10%
any equipment/power tool and office damages, break-ins, missing equipment or supplies, etc. Requests supplies
and replenishes such as needed.
5) Performs other related duties such as, but not limited to removing mattresses/pillows from unoccupied cells),
cleans, bio-hazard disinfects, and dries prior to storing in storage area. May run errands, and as applicable, 5%
operate a vehicle to perform the assigned duties of the position. (2,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized and employee is hired for special expertise.
4) This function is serious to delete
Custodian/Groundskeeper I
Minimum Qualification Requirements:
Training and Experience: None.
Licenses/Certifications Requirements: As applicable to position, possession of a
valid State of Hawaii driver license (Class 3) or any other valid comparable driver's
license as applicable to the position.
Knowledge of: practices, tools, and materials used in janitorial work; building
security and sanitation; care and cultivation of shrubs, flowers, trees, and grounds;
operation and care of grounds maintenance equipment and tools.
Ability to: understand and follow simple oral and written instructions; perform
heavy lifting and moving; operate hand and power equipment and tools used in
grounds maintenance and custodial work; learn safety practices and precautions
applicable to work; maintain records and prepare simple records; deal courteously with
the public; work harmoniously with others.
Physical Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Heavy
'9Ia,vai'i County is an Equa(Opportunity Provider andEmyfoyer.
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SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE
Create Custodian-Groundskeeper I'/4 Time for Ka'u
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. NEW(If no position number
indicate "new".)
a) New monthly salary $ 600.80
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) 0
C) Net funds required (Item "a" minus Item "b") 600.80
d) Remaining number of months in current fiscal year 6
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 3,604.80
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number: 5203.02.103
C) Funds are available in account number: 5203.02.103
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-911-5911.70-341 Provision for Reallocation $
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
for the classification action as requested.
Q~q.p- to (isCcr)
Department Head Date
DHR CP-004 (2/93)(8/94)(8/97)(12/06)
Hawaii County is an Equa(Oyportunity Provider andEmytoyer.
DEPARTMENT OF HUMAN RESOURCES LOCATION
1. Position No. COUNTY OF HAWAII Dept. POLICE
POSITION DESCRIPTION FORM Div. or Bur. Area II
Type: Civil Service (X) Exempt ( ) Section Patrol
Permanent ( X) Temporary ( ) Geog. Loc. Ka'u
Full Time ( X) Part-Time ( )
2. FOR HUMAN RESOURCES USE ONLY
Allocation Class Salary Range Effective Date
Approved: By
Authority Date Date Director of Human Resources
3. DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those
performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average
amount of time spent in performing each major duty. If more space is needed, use a blank sheet and attach to this form.
Under the general supervision of the Police Captain, the Custodian/Groundskeeper 1 1/4 T is responsible for the Show
routine manual work in cleaning and maintaining assigned Ka'u Police Station, to include the surrounding areas, and %
the maintenance of landscaped grounds, paved and unpaved areas by using hand and power tools, to include light of time.
motorized equipment; and performing other related duties as required.
1) Wipes, dusts, and polishes office furniture, desks, file cabinets, counter tops, locker tops, handrails, fuel pumps,
ledges, wood louvers, and metal work. Cleans and polishes door hardware, mirrors, and other stainless steel and 30%
chrome fixtures. Empties and wipes clean ashtrays, smoking stands, pencil sharpeners, and trash receptacles.
Removes trash and empties into rubbish bins; and changes liners as needed. Cleans and disinfects water fountains
and telephones. Cleans inside and out of glass doors, glass walls and glass partitions, ledges, light fixtures, air
conditioning vents and ducts, wall clocks, fire extinguisher receptacles, and iron bars in cells. Lifts and transports
heavy objects such as desks, filing cabinets, tables, refuse barrels, and equipment. straighten and arrange desks,
chairs, bookcases, and other office equipment. (1,2,3,4)
2) Sweeps, vacuums, and mops floors, hallways, stairways, elevators, laboratories and offices. Disinfects floors,
urinals, toilets, showers, walls, countertops, and wash basins; services restrooms; replenishes supplies, such as
toilet seat covers, soap, paper towels, toilet paper, deodorant dispensers, etc. May strip, wax, and polish floors, 30%
shampoo carpets as necessary. Scrubs and disinfects benches and walls of sauna rooms, showers, tile floors and
all ceramic tile areas in locker rooms and laboratories. (1,2,3,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function.
4) Other evidence.
4. Supervision Received Give the position no. and title of immediate supervisor of this position.
Position Number 00-01021 Police Captain
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart.
Position No. Title Nature of Supervision
Hawaii County is an Equal Opportunity Provider and Employer DHR CP-001 rev. 12/06
I. Present Class Pay Grade
REQUESTED ACTION
New Position-Initial Allocation (X) Changes in Duties and Responsibilities-Reallocation ( ) Redescdption-Review ( ) Effective Date 1/1/2008
Zequested Class Allocation Custodian/Groundskeeper 1 1/4 T Pay Grade BC-2
1. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
mployee's Name (Print)
_mployee's Signature Date
1. STATEMENT OF IMMEDIATE SUPERVISOR
I. Describe the nature and extent of supervision which you exercise over this position.
• Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and the
qualifications a new em to ee must brio to the position rather than the qualifications of the employee who now occupies it.
ducation - General Basic Qualifications Necessary for Work Performance
Circle highest ear (Elementary and High School) 1 2 3 4 5 6 7 8 9 10 11 12
i ecial or Professional: (College) 1 2 3 4 1 2 3 4 Kind:
Nork Experience - Kind See attached
Ind length in years:
Cnowledge, Skills and
Ibilities: See attached
'hysical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed
necessary and proper to perform the essential functions of the job with or without reasonable accommodations. Physical
Effort Group: Heavy
icenses or certificates required: As applicable to the position, possession of a valid State of Hawaii driver license
Class 3) or any other valid comparable driver license as applicable to the position.
0. CERTIFICATION OF IMMEDIATE SU VISOR I certify that the above statements are accurate and complete.
Immediate Supervisor's Signatur DateOCT 1 0 2007
1. CERTIFICATION OF DIVISION I certify that the above statements are accurate and complete.
OCT I 0 2007
Division Head's Signature Date
2. CERTIFICATION OF DEPART I certify that the above statements are accurate and complete to
the best of my knowledge OCT 10 2007
Department Head's Signature Date
)istribution: Original - Human Resources, 1st Copy - Department, 2nd Copy - Employee
POSITION DECRIPTION FORM
Custodian-Groundskeeper I
Page 2
Show %
3. DUTIES OF THE POSITION Continued of time.
3) Cleans entrance way, sidewalks, and parking areas adjacent to assigned building(s)); sweeps and picks up
debris, and waters plants. Rakes leaves, picks up debris, pull weeds, and waters lawns, trees and play areas.
Uses hand and power tools and cares for and maintains laws, hedges, tress, access roadways, and shrubbery by
cleaning, watering, fertilizing, spraying, herbicide/insecticide, trimming, pruning, mowing, sweeping, and raking. 25%
Operates light motorized or power equipment such as power lawn mowers, edgers, trimmers, and weeders. May
make minor repairs to such equipment. (1,2,3,4)
4) Lifts and transports heavy objects such as desks, filing cabinets, tables, refuse, barrels, and equipment.
4) Assists in the maintenance and preparation of operational records and reports. Keeps supervisor informed of 10%
any equipment/power tool and office damages, break-ins, missing equipment or supplies, etc. Requests supplies
and replenishes such as needed.
5) Performs other related duties such as, but not limited to removing mattresses/pillows from unoccupied cells),
cleans, bio-hazard disinfects, and dries prior to storing in storage area. May run errands, and as applicable, 5%
operate a vehicle to perform the assigned duties of the position. (2,4)
Key: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized and employee is hired for special expertise.
4) This function is serious to delete
Custodian/Groundskeeper I
Minimum Qualification Requirements:
Training and Experience: None.
Licenses/Certifications Requirements: As applicable to position, possession of a
valid State of Hawai'i driver license (Class 3) or any other valid comparable driver's
license as applicable to the position.
Knowledge of: practices, tools, and materials used in janitorial work; building
security and sanitation; care and cultivation of shrubs, flowers, trees, and grounds;
operation and care of grounds maintenance equipment and tools.
Ability to: understand and follow simple oral and written instructions; perform
heavy lifting and moving; operate hand and power equipment and tools used in
grounds maintenance and custodial work; learn safety practices and precautions
applicable to work; maintain records and prepare simple records; deal courteously with
the public; work harmoniously with others.
Physical Requirements:
Persons seeking appointment to positions in this class must meet the health and
physical condition standards deemed necessary and proper to perform the essential
functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Heavy
Hawaii County is an EquaCOpportunity Provider and EmpCoyer.
rrw~
DOMINIC YAGONG ' Phone: (808) 961-8264
Council Member FAX: (808) 961-8912
HAWAII COUNTY COUNCIL
County ofHawai'i
Hawaii County Building
25 Aupuni Street
Hilo, Hawai'i 96720
October 25, 2007
Pete Hoffmann, Council Chair
Council Members
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: (Resolution No. 404-07 : RESOLUTION CREATING FOUR (4)
CUSTODIAN/GROUNDSKEEPER I POSITIONS AND FIVE (5)
CUSTODIAN/GROUNDSKEEPER I (1/4T) POSITIONS FOR THE HAWAII
COUNTY POLICE DEPARTMENT )
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter placed onto the next Council agenda for review. However, in the event this request is
denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Si cerely,
WAI u
Dominic Yagong, Ch r
Committee on Financ
A~ Waive to C nc'1: Disapproved/Date/Refer to FC:
V
Pete Hoffmann, Chair Pete Hoffmann, Chair
Hawaii County Council Hawaii County Council
la
Hawai'i County is an Equal Opportunity Provider and Employer