RES 448 Draft 01 2006-2008 - Laserfiche WebLink

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~[Y O! M u~ •~4 COUNTY OF HAWAII STATE OF HAWAII RESOLUTION NO. 448 0'7 RESOLUTION AUTHORIZING THE PAYMENT OF FUNDS OF A LATER FISCAL YEAR AND MORE THAN ONE FISCAL YEAR FOR AMULTI-YEAR LEASE OF REAL PROPERTY WHEREAS, a real property, located at 550 Kilauea Avenue in South Hilo, further identified as Tax Map Key: (3) 2-2-010-001, is available and deemed suitable for the County's needs; and WHEREAS, this property, the former site of the Hawaii Hardware Store, has approximately 19,171 square feet and includes aretail/warehouse facility with approximately 8,181 square feet of space; and WHEREAS, the County wishes to enter into amulti-year lease with Hawaii Hardware Company Limited for ten (10) years, commencing on February 1, 2008, or upon completion of all improvements required of the Landlord, which occurs later; and WHEREAS, the rental cost per month is $9,900 for the first five (5) years and then goes up to $11,454 per month for the remaining five (5) years of the lease; and WHEREAS, due to the limited on-site parking, the use of the Hawaii Hardware warehouse property facility would not lend itself to intensive public use but would be an excellent opportunity to establish a warehousing and storage facility in near proximity to existing County facilities; and WHEREAS, with the sunset of Act 90 on June 30, 2007 and to comply with settlement of UPW vs. COH, 98-244, the Department of Public Works has to cancel contracts forjanitorial and groundskeeping services by December 31, 2007; and WHEREAS, to replace these contractual services, twenty (21) positions were established and of which ten (10) of these positions, along with space to store their equipment and supplies, need to be housed somewhere in South Hilo; and WHEREAS, this property also provides space to accommodate the four (4) Engineering Division construction inspectors along with their testing lab and allowing their present office location to be used by the expanding Traffic Division; and WHEREAS, the Finance Department's Purchasing Division is looking at locating the storeroom at this property instead of returning to the basement of the County Building as the handling considerations and logistics of the new site makes it more advantageous, effective, and efficient to house it there; and WHEREAS, having the extra warehouse space in this location presents other benefits to the County departments/agencies such as 1) the establishment of a large industrial shredder that'll allow them to bring in old files for shredding and recycling at the same time that they pickup supplies; and 2) the establishment of a scanning center here to allow for departments to set up periodic scanning projects of their old records.