HomeMy WebLinkAboutCOM 0901.000 2006-2008
Mtr or y
Harry Kim, William Takaba
Mayor Director
Nancy E. Crawford
ij•..• Deputy Director
~r~ os•Nii~
County of Hawaii
Finance Department
25 Aupum Street, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 • Fax (808) 961-8248
December 17, 2007 g
Pete Hoffmann, Chairman and pn C=
Members of the Hawai'i County Council CO M m1
Hawai'i County Council ro M
25 Aupuni Street < o
Hilo, Hawai'i 96720 7 a
fT~
Re: Resolution Creating Position T T
ra {
In order to comply with the civil settlement of the Civil Case Number 98-244, Unite&PubliP-
Workers (UPW) versus the County of Hawai'i, et al., relating to the privatization of janitorial and
ground maintenance, the Department of Public Works has taken on the task to provide the
maintenance needs of various County Departments and Agencies.
Of the twenty-one (21) new positions which have already been created for the Department of
Public Works' Building Division, twelve (12) were for Custodian/Groundskeeper I positions (5 for
Hilo, 5 for Kona, and 2 for Kohala). However, upon further review of the island-wide custodial and
groundskeeping services requirements, it has been determined, due to the extensive travel time
between South Hilo and Ka'0, that there should be a part-time Custodian/Groundskeeper I (3/5T)
position stationed in Ka'u to service sites in Pahala, N5'51ehu, Hawaiian Ocean View Estates and
Pahoa.
Enclosed is a resolution that creates the Custodian/Groundskeeper I (3/5T) position for the
Department of Public Works.
Due to the time limitation of creating this new position for the Department of Public Works, they
request a waiver from the Finance Committee and have this resolution heard at the Council
meeting scheduled for January 9, 2008.
If there are, any questions, please do not hesitate to call the Department of Public Works.
William Taka a
Director of Finance
APPROVED:
llo/
Harry Kim
Mayor Comm. No.
Ref. To- ~-t-
Enc. Ref. Date DECD=
cc: Public Works
Hawail county is an Equal opportunity Provider and Employer
rf w~~_ ~!'14-Ofs~
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Public Works DATE: 12/11/07
STAFF CONTACT: David Yamamoto PHONE: 961-8466
A. REQUEST:
A resolution for Council's approval to create one new Custodian/Groundskeeper I position (60% FTE) to
provide custodial and groundskeeping services for various County facilities in the Ka'u and Puna districts.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
With the sunset of Act 90 on June 30, 2007 and to comply with settlement of UPW vs. COH, 98-244, the
Department of Public Works must cancel contracts for janitorial and groundskeeping services by
December 31, 2007. To replace these contractual services, we requested for and received 12
Custodian/ Groundskeeper I positions to clean and maintain our offices and grounds island-wide. Various
departments have requested for our assistance to clean their offices, including sites in Ka'u and Pahoa.
Since the approval of our initial request in October, we have temporarily filled the General Services
Superintendent who has reviewed the island-wide custodial and groundskeeping services requirements.
Due to the extensive travel time between S. Hilo and Ka'u, it has been determined that there should be a
part-time position stationed in Ka'u to service sites in Pahala, Naalehu, Hawaiian Ocean View Estates
and Pahoa.
We are therefore requesting for a part-time, 60% FTE (24 hours/week) Custodian/Groundskeeper I
position.
Due to the time limitation, please waive this resolution from the Committee on Finance so that it will
proceed for Council's approval.
SIGNED: DATE: /44-- ,
Department Head
REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS
TO: MANAGING DIRECTOR DATE December 10, 2007
FROM: DEPARTMENT: Public Works
DIVISION/BRANCH: Administration
REQUEST:
® NEW POSITION Custodian/Groundskeeper) (60% FTE) BC-02
TITLE PAY GRADE
? REALLOCATION
POS.NO. CURRENTTITLE PAY GRADE
PROPOSED TITLE PAY GRADE
? OTHER
(change in FFE, transfer, etc.) POS. NO. CURRENT TITLE PAY GRADE
COMMENTS
With the sunset of Act 90 on June 30, 2007 and to comply with settlement of UPW vs. COH,
98-244, the Department of Public Works must cancel contracts for janitorial and
groundskeeping services by December 31, 2007. To replace these contractual services, we
requested for and received 12 Custodian/ Groundskeeper I positions to clean and maintain
our offices and grounds island-wide. Various departments have requested for our assistance
to clean their offices, including sites in Ka'u and Pahoa.
Since the approval of our initial request in October, we have temporarily filled the General
Services Superintendent who has reviewed the island-wide custodial and groundskeeping
services requirements. Due to the extensive travel time between S. Hilo and Ka'u, it has been
determined that there should be a part-time position stationed in Ka'u to service sites in
Pahala, Naalehu, Hawaiian Ocean View Estates and Pahoa.
We are therefore requesting for a part-time, 60% FTE (24 hours/week) position.
DATE DEPARTMENT HEAD
[ISAPPROVED ? DISAPPROVED
DEC 1 3 2007
MANAGING DIRECTOR DATE
DHR CP-005 (2/93)(11/93)(7/01)(10/03)(12/06)
Au1:t"
DEPARTMENT OF HUMAN RESOURCES LOCATION
COUNTY OF HAWAII Dept. PUBLIC WORKS
1. Position No. New Div. or Bur. Building
POSITION DESCRIPTION FORM Section Janitorial
Type: Civil Service ® Exempt ? Geog. Loc Ka'u
Permanent ® Temporary
?
Full-Time ? Part-Time
2. FOR HUMAN RESOURCES USE ONLY
Allocation Class Salary Range Effective Date
Approved: Date By:
Authority Date Director of Human Resources
3. DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these duties in logical order beginning with those performed most frequently and followed by those performed occasionally.
Be clear, complete, and concise. Stick to statements of fad; avoid the use of vague of general terms. Give an estimate of the average amount of time spent in performing each major
duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occurred. If more space is
needed, use a blank sheet and attach to this form.
Show
Duties Summary: Performs routine manual work in cleaning and maintaining assigned public buildings; %
cleans, trims, maintains and cultivates landscaped grounds, hedges, lawns, adjacent sidewalks, other of time
paved and unpaved areas, and overhanging shrubbery/ branches; uses hand and power tools; operates
light motorized equipment.
Custodial (1,2)
1. Sweeps, vacuums, and mops floors, hallways, stairways, elevators, laboratories, and offices. 60%
2. Wipes, dusts, and polishes furniture, desks, woodwork, file cabinets, counter tops, locker tops,
handrails, fuel pumps, ledges, wood louvers, blinds, and metal work.
3. Empties and wipes ashtrays, smoking stands, pencil sharpeners, and trash receptacles.
4. Removes trash and empties into rubbish bins; and changes liners as needed.
5. Collects and disposes of trash, rubbish, cuttings, branches, etc.
6. Cleans inside and out of glass doors, glass walls, glass partitions, windows, window sills, window
screens, ledges, light fixtures, air conditioning vents and ducts, wall clocks, fire extinguisher
receptacles, and iron bars in cells.
7. Mops, cleans, and disinfects floors, urinals, toilets, showers, walls, countertops, and wash basins;
services restrooms; replenishes supplies, such as toilet seat covers, soap, paper towels, toilet paper,
deodorant dispensers, etc.
8. Scrubs and disinfects benches and walls of sauna rooms, showers, the floors and all ceramic file areas
in locker rooms and laboratories.
9. Cleans and disinfects water fountains and telephones.
10. Locks and unlocks doors and windows; sets alarm system.
11. Cleans entrance way and sidewalks immediately adjacent to building; sweeps and picks up debris, and
waters plants.
CONTINUED ON ATTACHMENT
KEY: 1) The performance of this function is the reason that this job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function.
4. SUPERVISION RECEIVED Give the position no. and title of immediate supervisor of this position.
Position Number 00-04744 00-04772 Title General Sery*ces Supervisor- ices Superintendent
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart
Position No. Title Nature of Supervision
N/A N/A N/A
DHRCP-001 rev. 11/06
6. Present Class Pay Grade
7. REQUESTED ACTION
New Position-Initial Allocation ® Change in Duties and Responsibilities-Reallocation ? Redescription -Review ? Effective Date
Requested Class Allocation Custodian/Groundskeeper I (60%FTE) Pay Grade BC-02
8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
Employee's Name (Print)
Employee's Signature Date
9. STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision, which you exercise over this position.
Full.
b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and
the qualifications a new employee must bring to the position rather than the qualifications of the employee who now
occupies it.
Education - General Basic Qualifications Necessary for Work Performance
Circle hi hest ear Elements and High School 1 2 3 4 5 6 7 8 9 1 0 1 1 1 2
Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind:
Work Experience-Kind
and length in years None
Knowledge skills and Knowledge of: practices, tools, and materials used in janitorial work; building security and
abilities: sanitation; care and cultivation of shrubs, flowers, trees, and grounds; operation and care of
grounds maintenance equipment and tools.
Ability to: understand and follow simple oral and written instructions; perform heavy lifting and
moving; operate hand and power equipment and tools used in grounds maintenance and custodial
work; learn safety practices and precautions applicable to work; maintain records and prepare
simple records; deal courteously with the public; work harmoniously with others.
Physical requirements: Persons seeking appointment to positions in this class must meet the health and physical
condition standards deemed necessary and proper to perform the essential functions of
the position with or without reasonable accommodations.
Physical Effort Grouping: Heavy
Licenses or certificates required:
Possession of a valid State of Hawaf i driver license Class 3 or an other valid comparable driver's license.
10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certify that the abo tements are accurate and complete.
Immediate Supervisor's Signature( Date 1 t j
11. CERTIFICATION OF DIVISION HE I certify t t t ab a statements are accurate and complete.
Division Head's Signature Date ( LI o Q
12. CERTIFICATION OF DEPARTMENT HEAD certify that the above statements are accurate and complete. /
Department Head's Signature st~
G eC6, Date 7
i
Distribution: Original - Human Resources; 1" co - Department; 2nd Co - Employee
DHR CP-001 rev. 11/06
Attachment
Custodian/Groundskeeper 1 (60% FTE)
Position No.: New
Custodial (1,2)
12. May raise and lower flags; care for flags; maintain flagpole and surrounding area. 20%
13. Straightens and arranges desks, chairs, bookcases, and other office equipment.
14. Lifts and transports heavy objects such as desks, filing cabinets, tables, refuse
containers, and equipment.
15. Washes and waxes outdoor furniture and planters.
16. Cleans and washes woodwork, walls, draperies, blinds, windows, elevator walls,
doors, and light switches and covers indoors and outdoors.
17. Cleans and polishes door hardware, mirrors, and other stainless steel and
chrome fixtures.
18. Strips, waxes and polishes floors; shampoos carpets.
19. May operate and maintain a vehicle in the performance of assigned tasks.
Groundskeeping (1,2) 15%
1. Cleans and maintains grounds and parking areas adjacent to assigned buildings
including the general care and maintenance of lawns, trees, hedges, flowers,
shrubbery, walks, access roadways, and other planted areas by cleaning,
watering, fertilizing, spraying herbicide/insecticide, trimming, pruning, mowing ,
sweeping, and raking.
2. Uses hand and power tools and cares for and maintains lawns, hedges, trees,
access roadways, and shrubbery by cleaning, watering, fertilizing, spraying
herbicide/insecticide, trimming, pruning, mowing, sweeping, and raking.
3. Operates light motorized equipment such as power lawn mowers and hand
power tools such as edgers, trimmers and weeders. May make minor
maintenance repairs to such equipment.
4. Cleans, adjusts, and replaces lawn sprinkler heads.
5. Plants shrubbery and plants, sods lawns, and propagates plants and shrubs from
seeds, cuttings, and roots.
General
1. Assists in the preparation and maintenance of simple operational reports and 5%
records.
2. Assists in the various trades as required.
3. Runs errands.
4. Performs other related duties as assigned.
Special Working Conditions
This is a part-time 60% FTE (24 hours/week) position. Additional hours may be
added as the need arises.
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SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. New (Custodian/Groundskeeper 1
60% FTE (If no position number indicate "new".)
a) New monthly salary $ 2603.00
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) $ 0
C) Net funds required (Item "a" minus Item "b") $ 2603.00
d) Remaining number of months in current fiscal year 5.5
e) Funds required in remainder of fiscal year
(items "c"x Item "c") $ 1eslAsn
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number: Various
C) Funds are available in account number:
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-911-5911.70-341 Provision for Reallocation $
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
for the classification action as requested.
Department Head Date
DHR CP-004 (2/93)(8/94)(8/97)(12/06)
PETE HOFFMANN Tv OF BRENDA FORD
M
Chair & Presiding Officer STACY K. HIGA
r~•C~
DONALDIKEDA
K. ANGEL PILAGO BOB JACOBSON
Vice Chair EMILY L NAEOLE
DOMINIC YAGONG
>e ".4", ~ J YOSHIMOTO
HAWAII COUNTY COUNCIL
County ofHawai `i
Hawaii County Building
25 Aupunt Street
Hilo, Hawaii 96720
December 27, 2007
Pete Hoffmann, Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
RE: Resolution No. 474-08 Creating A Custodian/Groundskeeper I (3/5T) Position
For The Department of Public Works.
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Finance Committee to the full Council for immediate action. In reviewing this
matter, timely approval is crucial. It is therefore advantageous that approval is granted and the
matter placed onto the next Council agenda for review. However, in the event this request is
denied, for whatever reason, I understand the matter shall be referred to the Finance Committee
for placement on its future agenda.
S cerely,
(MME
Dominic Yagong, Ch
Finance Committee
/ e/Waive to Co mcil: Disapproved/Date/Refer to FC:
JMAUJ~
Pete Hoffmann, Chair Pete Hoffmann, Chair
Hawaii County Council Hawaii County Council
DY/la
Hawaii County Is An Equal Opportunity Provider And Employer