HomeMy WebLinkAboutCOM 0902.000 2006-2008
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Harry Kim `F William Takaba
Mayor Director
Nancy E. Crawford
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 ro
(808) 961-8234 • Fax (808) 961-8248
December 20, 2007
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Pete Hoffmann, Chairman and zC " Z~
Members of the Hawai'i County Council' rn `Tt
Hawai'i County Council 'tf
25 Aupuni Street ~r
Hilo, Hawai'i 96720 f'tl
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Re: Resolution for Multi-year Lease of Real Property ?-4 N
The County of Hawai'i wishes to enter into a multi-year lease with Hansen Commercial Investments,
LLC, a Oregon Limited Liability Company, for the use of a portion of warehouse property. This
property contains approximately 3,718 square feet of warehouse space, 225 square feet of shop
office/restrooms, and 288 square feet of office space (two suites at 144 square feet each), and is
located at 73-4164 Huliko'a Street in Kailua-Kona, further identified as Tax Map Key:
(3) 7-3-058-038.
The office space will be occupied by the Department of Environmental Management's Abandoned
Vehicle Coordinator for West Hawai'i and the Recycling Coordinator for West Hawai'i and the seven
(7) custodian/groundskeeping Kona staff. The warehouse space will accomodate their janitorial
equipment and supplies in one partition and will also accommodate the Police Department's
evidence storage demands, for West Hawai'i, in its own secured partition.
With the Kona janitorial staff beginning employment on December 21, 2007 and since they'll have to
be storing supplies and working out of vans until we can get them into the warehouse space, we
humbly request a waiver from the Finance Committee and have this resolution heard at the Council
meeting scheduled for January 9, 2008.
If there are any questions, please do not hesitate to call Harry Yada, Property Manager.
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William Takaba
Director of Finance
APPROVED:
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Harry Kim
mayor Gj
Enclosures Comm. No. I ~ Z
Ref. To: C6LVA6
cc: Harry Yada, Property Manager Ref. Date DD C~_
46b.0-4-1,G -C Hawaii County is an Equal Opportunity Provider and Employer
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Finance DATE: 12/18/07
STAFF CONTACT: PHONE: x8234
A. REQUEST:
Resolution that authorizes the payment of funds for more than one fiscal year for a multi-year lease of real
property for a Kona Warehouse facility. This lease will be between the County of Hawaii and Hansen
Commercial Investments, LLC, a Oregon Limited Liability Company, for the use of a portion of a warehouse
property identified as TMK: 3rd/ 7-3-058: 038, Kailua-Kona, Hawai'i.
We are requesting a waiver from the Finance Committee as the Janitorial staff in Kona has been hired and
will begin employment 12/21 so as to be able to begin janitorial services to County facilities on January 1st.
They will be storing supplies and working out of vans until we can get them into the warehouse space.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
Department of Environmental Management
The Department of Environmental Management recently hired an Abandoned Vehicle Coordinator for
West Hawai'i and is also in the process of hiring a Recycling Coordinator for West Hawai'i. Due to a lack of
any space within current facilities, the Department of Environmental Management needs to have a place to
base this staff. The Property Management Division received a request for assistance in locating a suitable
office space for these positions.
Department of Public Works
With the sunset of Act 90 on June 30, 2007 and to comply with settlement of UPW vs. COH, 98-244, the
Department of Public Works must cancel contracts for janitorial and groundskeeping services by December
31, 2007. To replace these contractual services, 21 positions were established. Of the 21 positions, 7
positions need to be house in Kona. In addition, space is needed to store equipment and supplies.
Police Department
A few years ago, the Police Department rented two mini-storage units to accommodate increasing
evidence storage demands in West Hawai'i. Due to the growth of West Hawai'i, the space requirements for
the storage of evidence has grown. Over the last few years, the Police Department has increased that
number to a current six mini-storage units for the storage of evidence. Based on the cost of rental for the
mini-storage units, the Police Department will get more space with full 20+ foot ceilings for similar costs,
increasing efficiency and allowing use of higher cube shelving for increased capacity.
SIGNED: DATE: D EC 2 0 2007
Departure ead
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DOMINIC YAGONG Phone: (808) 961-8264
Council Member FAX: (808) 961-8912
HAWAII COUNTYCOUNCIL
County ofHawai'i
Hawaii County Building
25 Aupuni Street
Hilo, Hawaii 96720
December 26, 2007
Pete Hoffmann, Council Chair
Council Members
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: (Resolution No. 475-08 : RESOLUTION AUTHORIZING THE PAYMENT OF
FUNDS OF A LATER FISCAL YEAR AND MORE THAN ONE FISCAL YEAR FOR
A MUTI-YEAR LEASE OF WAREHOUSE SPACE IN KAILUA-KONA )
Pursuant to Section 2(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter placed onto the next Council agenda for review. However, in the event this request is
denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
SinceIy,
Q~MII^^'~
Dominic Yagong, Chair
Committee on Finance
U to/Waive to o cil: Disapproved/Date/Refer to FC:
Pete Hoffmann, Chair Pete Hoffmann, Chair
Hawaii County Council Hawaii County Council
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Hawai'i County is an Equal Opportunity Provider and Employer