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HomeMy WebLinkAboutCOM 0890.000 2006-2008 Harry Kim y William Takaba Mayor Director Nancy E. Crawford e•• Deputy Director ~i••....••:? » O~ M~ County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 Fax (808) 961-8248 ro December 17, 2007 4 C N 171 Pete Hoffmann, Chairman and o Members of the Hawai'i County Council r Hawai'i County Council ~ r 3 25 Aupuni Street r, O Hilo, Hawai'i 96720 Re: Monetary Contribution to the Fire Department Enclosed is a resolution accepting a monetary contribution of $18,199 from the Fireman's Fund Insurance Company's grant program called "Fireman's Fund Heritage", which issues funds to fire departments throughout the United States for various needs. The Hawai'i Fire Department was granted $18,199 from this program to update the libraries at the department's training bureau and at each of the twenty (20) fire stations on this island. The funds will provide the libraries with books, DVDs, and training manuals to help support the ongoing training needs of the Hawai'i Fire Department's firefighters. Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating the funds into the Fireman's Fund Training Grant account. If there are any questions, please do not hesitate to call the Fire Department. V` William Taka a Director of Finance APPROVED: \ NU' Harry Kim Mayor L Comm. No. Enc. Ref. To: -G Ref. Dote nFC 2 6 20 cc: Fire Hawaii County is an Equal Opportunity Provider and Employer QLe. Hbq-Otl sLu lit> Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: FIRE DATE: 12/13/08 STAFF CONTACT: Gerald Makino PHONE: 981-8350 A. REQUEST: Prepare a resolution authorizing the Mayor to accept a grant from Fireman's Fund, an insurance company. Prepare a complimentary ordinance as follows: 3607.00 Contribution from Private Sources $18,199.00 010.221.5228.13 Fire Grants-Fireman's Fund $18,199.00 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Firemans Fund Insurance has a grant program called "Fireman's Fund Heritage", which issues funds to fire departments throughout the United States for various needs. The Hawai'i Fire Deparment (HFD) was granted $18,199 from this program. Funds will be utilized to update the training libraries at each of the 20 fire stations on the island. These libraries include books, DVDs, and training manuals to help support the ongoing training needs of Hawaii County's firefighters. With each passing year, new editions of books and updated training guides come out which can be excessively expensive to buy. Once this resolution is approved and the "Grant Compliance Agreement" signed, the grantor will present a check for the stated amount. See attachments. SIGNED: DATE: 12113/07 Department Head Fireman's Fund® t ? Fireman's Fund Insurance Companies ~v777 San Marin Drive Novato, California 94998 (t 899.2000 vvypey a~ \ www.firemansfund.com Contact: Atle Erlingsson T. 415.899.6073 For Immediate Release HAWAII COUNTY FIRE DEPARTMENT RECEIVES FUNDING TO ENHANCE TRAINING $18, 000 Donation to Update, Improve Training Libraries KAMUELA, Hawaii (Nov. 8, 2007) - Inside each of the 20 fire stations and the department's training bureau is a library filled with educational books, DVDs, and training manuals to help support the ongoing training needs of Hawaii County's firefighters. But with each passing year, new editions of the books and updated training guides come out which can be excessively expensive to buy. Fireman's Fund Insurance Company, along with King & Neel, Atlas Insurance, and Business Insurance, have teamed up to donate $18,199 to Hawaii County Fire Department to make buying the new supplies a bit easier. The money will be used to update all 21 department libraries with new, up- to-date materials. "Training is a critical component to the success of our department and the overall safety of the island," said Deputy Chief Glen Honda. "We base our department promotional exams on the content available to everyone in these libraries, so it's critical that the information be current and accurate." The grant package is part of a nationwide program called Fireman's Fund Heritage which is funded by Fireman's Fund Insurance Company. The program is designed to provide needed equipment, training and educational tools to local fire departments. Since 2004, Fireman's Fund has issued grants to over 450 different departments totaling more than $14 million. Independent insurance agencies that sell Fireman's Fund products are able to direct these grants to support fire stations in their communities. King & Neel, Atlas Insurance, and Business Insurance combined their three individual grants to support Hawaii County Fire Department's library system. Each agency will present its check during a separate presentation attended by Fire Chief Darryl Oliveira, Hawaii County firefighters, local dignitaries, and executives from Fireman's Fund: Sunday, Nov. 11th Location for all presentations: 11 a.m. - King & Neel ($7,199) Hawaii Fire, South Kohala Fire Station 68-4550 Queen Kaahumanu Highway Monday, Nov. 12th Kamuela, HI 9 a.m. - Atlas Insurance ($5,000) 10 a.m. - Business Insurance ($6,000) -MORE- ©2007 Fireman's Fund Insurance Company, Novato, CA All rights reserved. +r. z (Page 2: Hawaii Fire Grant) "The firefighters on this island deserve to have the best training and preparation possible," said Kelly Beloit, community relations manager with Fireman's Fund Insurance Company. "Updating the libraries and improving training for the firefighters will have a direct impact on their ability to better protect those in the community." About Vine and Neel, Inc. King & Neel was formed over 30 years ago with the primary objective of providing the best bonding, insurance, and risk management services to its clients in Hawaii and the Pacific region. The firm has adhered to this primary objective over the years, and has pioneered value- added services to assist clients in risk management and insurance, as well as in a broad spectrum of other business needs. For more information, visit www.kingneel.com. About Atlas Insurance Aeencv Atlas Insurance Agency is Hawaii's largest locally owned insurance agency, serving the people and businesses of Hawaii since 1929. Atlas Insurance has access to the most competitive products and services from over 40 national and local providers. It offers a full range of insurance to protect your autos, homes and businesses, and also has a wide array of financial services. For more information, visit www.atlasinsurance.com. About Business Insurance (still needs to befilled in) About Fireman's Fund Fireman's Fund Insurance Company is a premier property and casualty insurance company providing personal, commercial and specialty insurance products nationwide. Founded in 1863 with a mission to support firefighters, Fireman's Fund continues this mission today through the Fireman's Fund Heritage program. Fireman's Fund is a member of the Allianz Group (NYSE: AZ), one of the world's largest providers of insurance and other financial services. It is rated'A+' by Standard & Poor's Ratings Services. For more information, visit www.firemansfund.com. ©2007 Fireman's Fund Insurance Company, Novato, CA All rights reserved. Fireman's Fund" 4MA Insurance Company Grant Compliance Agreement This agreement Is made and entered into by and between Fireman's Fund Insurance Company (Fireman's Fund) of Novato, CA, and (DepartmentIDistrict) ("the Department") located at (street address) Whereas, it is intended that the Department will utilize a grant award or donation received from Fireman's Fund® for the specific purpose outlined in the Department's grant application and/or approved by Fireman's Fund. Fireman's Fund reserves the right to communicate with and visit the Department on an ongoing basis to ensure that the funding is utilized for the express purpose intended. The Department is required to apply a grant or donation from Fireman's Fund within 90 days of receipt of funds or obtain an extension from Fireman's Fund. Additionally, the Department must supply Fireman's Fund with a copy of the paid invoice within 30 days of purchases utilizing funding from a Fireman's Fund Heritages"" grant or donation. Invoice copies should be sent to Fireman's Fund attn: Brad Kramper, 3301 Rider Trail South, 3'" Floor, Earth City, MO 63045 (Fax: 888-3442896). The Department must notify Fireman's Fund within 60 days of receipt of funds if it decides to purchase a different quantity of items than what was awarded by Fireman's Fund, or if it chooses to apply funds differently than originally intended or approved by Fireman's Fund. Unused funds must be returned to Fireman's Fund. If the Department plans to use funds for any purpose other than originally outlined and approved by Fireman's Fund, the Department must first obtain approval from Fireman's Fund. In the event that the grant funding is not utilized for the purpose(s) approved by Fireman's Fund and/or outlined in the original grant application and Fireman's Fund is not notified of any changes to the original request, Fireman's Fund reserves the right to revoke the grant funding or donation, request the return of the full grant/donation amount, and eliminate the Department from consideration for future funding through the Fireman's Fund Heritage program. It is the intention of Fireman's Fund to promote the grant and Fireman's Fund will work with the Department on promotional efforts to ensure that they are mutually beneficial. If the Department is awarded a grant or donation, Fireman's Fund expects the Department to participate in a check presentation ceremony that is scheduled mutually, but held within three months after the check is received and/or when the equipment arrives. Fireman's Fund reserves the right to film and/or photograph the award presentation and publicize the request and award in all internal and external marketing and communications activities related to the Fireman's Fund Heritage program. Fireman's Fund will provide stickers to the Department which Indicate that the equipment was purchased with a grant from Fireman's Fund and the stickers are to be placed on the equipment purchased with funds granted by Fireman's Fund, as well as an electronic logo for printed materials. For large donations such as fire safety houses, Fireman's Fund has the right to assist the Department with design and signage on the equipment and may provide additional funding for this purpose. Fireman's Fund invites your department to contact us to discuss any additional marketing or public relations assistance we can provide on your behalf. Finally, as a way to demonstrate the overall impact of this grant program, Fireman's Fund asks that the Department provide documentation demonstrating the effect the funding has had on operations. This can be documented via E-mail, letter, photos, video, or however the department sees fit. We request that this impact be documented and shared with Fireman's Fund within six months of the receipt of the grant or donation or as special calls occur and the grant funds helped make a difference. Page 1 of 2 By signing this agreemen4 Department agrees to carry out the aforementioned activities as planned. Agreed to and Accepted: Department: By: (X) Date: Print Name and Title: Dept. Tax/Fed ID Make Grant Checks Payable to: Send Check to: (No PO Boxes) If check is being mailed directly to a vendor: Vendor Name: Contact Name: Tax ID Number: Street Address (NO PO Boxes) for check to be sent: PLEASE PRINT LEGIBLY Page 2 of 2