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HomeMy WebLinkAboutCOM 0919.000 2006-2008 Emily L Naeole Council Member Mailing Address: •'•h,,,,;'~~' Business Address: (Former County Building) O1 " 333 KT[auea Avenue, Second Floor 25 Aupuni Street Ben Franklin Building Hilo, Hawai'i 96720 Hilo, Hawai'i 96720 Hawai `i County Council County of Hawai `i Telephone: (808) 961-8267 Facsimile: (808) 961-8912 ev January 2, 2oo8 O{) Cn ~ r MEMORANDUM ; 3 TO: Pete Hoffmann, Chair - And Council Members sr r-- FROM: Emily I. Naeole, Council Human Services and Economic Development Committee Chair SUBJECT: Transmittal of Year-End Reports from Nonprofit Organizations Awarded FY 2oo6-07 Grants Enclosed are the FY 20o6-07 nonprofit appropriations and actual year-end expenditures reported by 43 of the 45 organizations that were awarded County grants. You will find in alphabetical order the narrative and year-end revenue/expenditure reports submitted by the 43 organizations to the County Clerk pursuant to Chapter z, Article 25, Section z-142 (d) of the Hawaii County Code, which requires submittal of a report explaining "the public benefits derived from the awarding of the grant, a complete accounting of all expenditures supported by County of Hawaii grant funds, and a listing of other funding sources and amounts obtained during the award period." These reports are to be submitted to the County Clerk within 6o days after June 30 of each fiscal year. (See ATTACHMENT A, ATTACHMENT B, and ATTACHMENT C for more details.) Noteworthy is the fact that two organizations failed to submit reports: East Hawaii Coalition for the Homeless for the Hale O Puna program and Kapi'olani Medical Center for Women and Children for the Kapio'lani Child Protection Center - West Hawaii Title IV-B-West Hawaii Counseling and Supportive Living Project. For fiscal years 2004-05 and 2005-o6, East Hawaii Coalition for the Homeless failed to Comm. No. Ref. To. S Ref. Dose , JA& 2 Hawai'i County is an Equal Opportunity Provider and Employer submit prior to the deadline reports for both the Kihei Pua Emergency Program and the Kihei Pua Transitional Shelter. During the 2oo6-07 fiscal year, East Hawaii Coalition for the Homeless received two grants, including $4,000 for the Kihei Pua Transitional Housing Program and $40,000 for the Kihei Pua Emergency Shelter. According to county Budget Specialist Gary Tom, each East Hawaii Coalition for the Homeless program received its first and second quarter payments. However, in January 2007, the county published a public notice calling for another organization to take over the emergency shelter due to East Hawaii Coalition for the Homeless' inability to continue with the program. The Office for Social Ministry was the only organization to step forward and take over the program. The Office for Social Ministry received the remaining $20,000 for the emergency shelter program and has submitted a report on county funds received for "Care-A- Van Kihei Pua." The remaining $2,00o for the Kihei Pua Transitional Housing Program was not given out, according to Mr. Tom. (See ATTACHMENT D.) As for Hale O Puna, aside from not receiving a final report for the 2oo6-07 fiscal year, the listed phone number for East Hawaii Coalition for the Homeless' Pahoa office is disconnected, and Steve Bader, the coalition's executive director, could not be reached on his cellular phone before the publishing date of this final report. Kapi`olani Medical Center for Women and Children, meanwhile, not only failed to submit a final year-end report for fiscal year 2oo6-07, but for fiscal year 2005-06, as well. All non-profit grant recipients are notified of the reporting requirement and the fact that failure to submit a timely, complete and accurate year-end report may significantly impact the evaluation of their program's or agency's future funding requests. (See ATTACHMENTS E and F.) Bay Clinic was among four organizations that failed to submit a year-end report by the August 29, 2007 deadline. When contacted in December regarding this fact, Bay Clinic Grant Writer Monica Adams told of receiving a six-month extension for submitting the report. Asked to provide documentation for this supposed extension, Ms. Adams faxed on December u a copy of a letter Bay Clinic Chief Financial Officer Susan A.M. Lee wrote to state Office of Planning Program Administrator Mary Lou Kobayashi requesting a six-month extension for the execution of a contract between Bay Clinic and the Department of Business, Economic Development, and Tourism. My legislative assistant, Tiffany Edwards Hunt, re-contacted Ms. Adams and informed her that she had mistaken the grants, and further clarified that the final report due was for $20,000 in county funds received for its Violence Intervention Program. Ms. Adams, in a December 12, 2007 email, provided the necessary financial reports and then, in a December 14, 2007 email, provided the necessary 2 project narrative. Ms. Adams explained that Bay Clinic had suffered from a high turnover amongst its administration during the 2006-07 fiscal year. (See the August 11, 2007 Hawaii Island journal article included in the Bay Clinic section) In the course of the telephone and email discussions between Ms. Edwards Hunt and Ms. Adams, it was discovered that Bay Clinic, during the fiscal year that ended June 30, 2007, had not spent $8,735.40 of the $20,000 received for its Violence Intervention Program. Big Island Substance Abuse Council on August 1, 2007 submitted a narrative of its annual report for grants received for both the East Hawaii and West Hawaii offices and, after being notified that its annual report was incomplete, on October 11, 2007 submitted via email the necessary "Summary of FY 2oo6-07 Income" and "Summary of FY 2oo6-07 Grant Expenditures" forms. Goodwill Industries of Hawaii, Inc. was notified in December that the county had not received its final report for Fiscal Year 20o6-07. Goodwill Industries of Hawaii East Hawaii Branch Director Kathleen Nielsen insisted that a report addressed to the Office of the County Clerk had been submitted in August, prior to the deadline. On December 6, 2007, Ms. Nielsen emailed a copy of the necessary project narrative and financial reports. YMCA on August 28, 2007 provided a project narrative for the $35,00o grant received for its Partners with Youth Services program, but failed to submit along with it the necessary financial reports. Island of Hawaii YMCA Chief Financial Officer Joyce Washington ultimately provided the documents in an October 25, 2007 email. On the subject of accuracy, five organizations submitted reports that did not accurately reflect the grant amounts received from the county. Family Support Services of West Hawaii received $45,000 for its Ka`u and North Kohala Family Centers, however the Summary of FY 2oo6-07 Grant Expenditures reflects a total of $70,926 spent on the centers. The funding source for the $25,926 difference between what was received from the county and what was spent is not clear. Habitat for Humanity Kona received $15,000 for general operating support and staffing. The organization's initial Summary of FY 2oo6-07 Grant Expenditures submittal reflects a total of $27,746.32 spent on general operating support/staffing, without providing an explanation on the source of the remaining $12,746.32. Hawaii Centers for Independent Living received $15,000 for its Independent Living Services Program. The organization's Summary of FY 2oo6-07 Grant Expenditures reflects a total of $15,192.87 spent, without offering an explanation for the $192.87 discrepancy. Hawaii Island Adult Care, Inc. received 516,ooo for its Hilo Adult Day Center, but submitted a Summary of FY 2oo6-07 Grant Expenditures reflecting $18,00o spent. There is no explanation on the funding source for the remaining $2,000. Seaview Performing Arts Center for Education received $17,000 3 for its HawaiTs Volcano Circus Puna Performing Arts Festival, and submitted a Summary of FY 2oo6-07 Grant Expenditures reflecting $27,171 spent. There is no explanation for the $10,171 difference between what was awarded by the county and what was spent. All five organizations were contacted about the number discrepancies in the paperwork, but only Habitat for Humanity Kona rectified the situation by re-submitting a corrected FY 20o6-07 Grant Expenditures form. Three organizations did not expend the full amount of grant funds received from the county before the fiscal year ended on June 30, 2007, including Child and Family Service, Daughters of Hawaii, which heads Hulihe'e Palace, and Bay Clinic. Child and Family Service returned $2,263.6o of a $9,00o grant received for its Family Violence Continuum of Care Program in Hilo and Kona. Daughters of Hawai'i returned $13,740 of $25,ooo received for its Children's Cultural Outreach program at the Hulihe'e Palace in Kailua-Kona. (See ATTACHMENT G) To date, Bay Clinic has not returned $8,735.40 of $20,ooo received for but not spent on its Violence Intervention Program during the 2oo6-07 fiscal year. Provided is a six-page revenue analysis of all revenue accrued by the organizations receiving Fiscal Year 20o6-07 grants that filed reports in a timely manner. (See attachment H) It may be of interest to note the percentage that county grant funds accounted for with respect to the total amounts the non-profit organizations received. In conclusion, a read through the final grant reports reveals how vital county funding is to many of these non-profit organizations that provide key social services to our island community. However, in seeking and ultimately obtaining grant funds from the county, these organizations make a commitment to provide timely and accurate year-end reports explaining the public benefits derived from the grant award. The reporting requirement is reasonable, consisting of a project narrative not to exceed two pages and two seemingly straightforward forms detailing financial information. Still, organizations are submitting inaccurate and/or late year-end reports, or they aren't submitting reports at all. They are doing this despite receiving a notice telling them, "failure to submit a timely, complete and accurate year-end report may significantly impact the evaluation of your program's or agency's future funding requests." It is my recommendation that non-profit organizations that submit inaccurate or late reports be offered a workshop detailing the proper way to prepare a year-end report for the county. Require that that organization take the workshop before any subsequent grant award from the county can be received. I also recommend that organizations that habitually fail to submit a report not be eligible for county grant funding. I believe my recommendations will help us to maintain the 4 integrity of this county grant process. All that said, the various non-profit organizations are providing a valuable service to our island community and they need to be commended for that. EIN/tce 5 ATTACH,= A ADMINISTRATION Article 24. Payment to County, Subsequently Dishonored. Section 2-134. Service charge assessed. In all instances where money due the County of Hawaii is dishonored when presented for payment, the County may assess and collect a service charge in the amount of $20 against the payer. Payment of this $20 service charge shall be made in U.S. currency or other form acceptable to the director of finance. All fees collected pursuant to this section shall be placed in the custody of the finance director for deposit in the general fund. (1981, Ord. No. 708, sec. 1; Am. 2003, Ord. No. 03-104, sec. 1.) Article 25. Appropriation of Funds to Nonprofit Organizations. Section 2-135. Purpose. The purpose of this article is to establish standards for the appropriation of funds to nonprofit organizations providing programs and services which the County has determined to be in the public's interest. (1982, Ord. No. 774, sec. l.) Section 2-136. Definitions. As used in this article, unless the context otherwise requires: (1) "Conflict of interest" means a substantial probability that action taken by an individual will result in measurable direct benefits accruing to the individual as opposed to benefits accruing in general to an industry. (2) "Director" means the director of finance of the County. (3) "Grant" means an appropriation of public funds to a nonprofit organization for a public purpose. (4) "Nepotism" means appointing persons to positions on the basis of their blood or marital relationship to the appointing authority, rather than on merit or ability. (5) "Nonprofit organization" means an organization organized for other than profit-making purposes and which has a current 501(c)3 tar-exemption from the Internal Revenue Code. (6) "Perquisite" means a privilege furnished or a service rendered by an organization to an employee, officer, director, or member of that organization to reduce the individual's personal expenses. (7) "Purchase of service" means the exchange by an agency of goods and services to be delivered by a nonprofit organization to the general public for cash payments substantially equal in value to such goods and services. (1982, Ord. No. 774, sec. 1; Am. 1986, Ord. No. 86-52, sec. 2; Am. 1995, Ord. No. 95-138, sec. 2; Am. 1997, Ord. No. 97-103, sec. 2.) Section 2-137. Eligible organizations. All grants and purchase of service payments made by the County to nonprofit organizations are to be made in accordance with these standards so that the funded nonprofit programs yield direct benefits to the public and accomplish public purposes. No grant or purchase of services contract to a nonprofit organization shall be made unless the nonprofit organization meets the following criteria: (1) The nonprofit organization is chartered or otherwise authorized to do business in the State for charitable purposes and exempted from the Federal income tax by the Internal Revenue Service. (2) The purposes for which the nonprofit organization is organized provide benefits to the people of the County. (3) The service or activity to be provided by the nonprofit organization, and funded by the County, shall address educational concerns, culture and the arts, the needs of the poor, youth, the aged, those with physical or emotional disabilities, victims of crimes, or victims of health or social crises as may be determined by the County. 2-45 § 2-137 HAWAII COUNTY CODE (4) The nonprofit organization has a governing board whose members serve without compensation and have no conflict of interest between their regular occupations and the services provided by the nonprofit organization. (5) The nonprofit organization has bylaws or policies which describe the manner in which business is conducted, including management, audit, and fiscal policies and procedures, policies on nepotism, and policies on management of potential conflict of interest. (6) The nonprofit organization has at least one year's experience with the service or activity for which the appropriation is sought or can otherwise demonstrate to the satisfaction of the County sufficient expertise to successfully carry out the service or activity. (7) The nonprofit organization must be licensed and accredited in accordance with applicable requirements of Federal, State and County laws. (1982, Ord. No. 774, sec. l; Am. 1986, Ord. No. 86-52. sec. 2.) Section 2-138. Conditions for grants or purchase of service agreement. Nonprofit organizations to whom a grant has been made or a purchase of service agreement awarded shall agree to comply with the following conditions before receiving the grant or purchase of service agreement: (1) Employ and appoint persons on the basis of merit and ability; (2) Comply with applicable Federal and State laws prohibiting discrimination against any person on the basis of race, color, national origin, religion, creed, sex, age, or handicap; (3) Agree not to use any public funds for purposes of entertainment or perquisites; (4) Comply with such other requirements as the director may prescribe to ensure adherence by the nonprofit organization with Federal, State, and County laws, and established standards for fiscal and program management; and (5) Allow the director, the committees of the council and their staffs, and the legislative auditor access to records, reports, files, and other related documents in order that the program, management, and fiscal practices of the nonprofit organization may be monitored and evaluated to assure the proper and effective expenditure of public funds. (1982, Ord. No. 774, sec. 1; Am. 1986, Ord. No. 86-52, sec. 2.) Section 2-139. Procedure for awarding grants. (a) All grants made to a nonprofit organization by the County shall be made in accordance with one of the following procedures: (1) Grants-in-aid: (A) Annually, before November 30, the director shall, for the purpose of soliciting applications, establish a sum of at least $900,000 to be available in the ensuing fiscal year for funding requests by nonprofit organizations. The director shall publish a notice soliciting applications in two newspapers of general circulation within the County of Hawaii by November 30. (B) All applications for grants shall be submitted to the director on or before January 31 preceding the County's fiscal year, which begins on July 1. Applications shall be prepared on forms provided by the director. Applications not in conformance with the requirements of the County Code may be rejected. (C) The director shall submit to the council all qualifying applications for its review and appropriation of funds. Site visitations of nonprofit organizations submitting complete applications may be conducted by the council and its designated staff, as deemed necessary by the chair of the appropriate committee, after January 31 but prior to final action on the operating budget by the council. Any site visitations shall be publicly noticed and conducted in a manner that allows flexible councilmember participation and designated staff support. (D) Upon favorable action by the council to appropriate funds for the grant, the director shall notify agencies of their funding or lack thereof by July 31 and award the grant in compliance with this article. SUPP.4 (7-2007) 2-46 ADMINISTRATION § 2-139 (2) Grants From District Contingency Relief: (A) Appropriations from the district contingency relief grants shall be transferred to an accepting County department/agency via resolution identifying the nonprofit organization and the specific program, project, or event for which the grant shall be used. (B) All purchases of equipment for organizations must follow procurement law and be domiciled in the County departments. Equipment, supplies, and products are the property of the County. (3) Other Grants: (A) Grants in excess of $25,000 to nonprofit organizations shall specifically identify the organization receiving the grant and the purpose for which the grant shall be used in an ordinance or resolution. (B) Grants in excess of $25,000 to organizations that do not qualify as nonprofit organizations shall specifically identify the purpose for which the grant shall be used in an ordinance or resolution and be subject to competition in compliance with chapter 103D of the Hawaii Revised Statutes. (C) Grants of $25,000 or less may be authorized by the finance director for public purpose projects or programs upon written request of a funding agency or department. Such grants shall not be limited to nonprofit organizations but shall specifically identify the organization and program, project or event for which the grant shall be used and comply with the rules and regulations of the director of finance. (b) In the event that a grantee organization is unable or unwilling to provide the public service(s) for which a grant was appropriated, the following procedures shall apply: (1) For grants-in-aid, the mayor may direct the finance director to solicit applications from eligible nonprofit organizations to fulfill the specific public purpose(s) for which the funds were originally appropriated for the remainder of the fiscal year. The director shall forward recommended application(s) and appropriation measure(s) to the council for its decision. Funds appropriated to a successor nonprofit organization shall not exceed the balance of unexpended County funds awarded to the original grantee nonprofit organization. (2) For grants from the district contingency relief, the council may direct the return of the full appropriation or the balance of unexpended funds. (3) For other grants, the finance director may direct the return of the full grant amount or balance of the unexpended funds. (1982, Ord. No. 774, sec. 1; Am. 1986, Ord. No. 86-52, sec. 2; Am. 1992, Ord. No. 92-151, sec. 2; Am. 1995, Ord. No. 95-138, sec. 2; Am. 1997, Ord. No. 97-103. sec. 3; Am. 1999, Ord. No. 99-56, sec. 1; Ord. No. 99- 103, sec. 2; Am. 2001, Ord. No. 01-16, sec. 2; Am. 2007, Ord. No. 07-52, sec. 2.) Section 2-140. Procedure for awarding purchase of service agreements. All purchase of services made to a nonprofit organization by this County shall be made in accordance with the following procedures: (1) For purchases of services made pursuant to section 2-139(a)(1): (A) Annually, before November 30, the director shall, for the purpose of soliciting applications, publish a notice soliciting applications in two newspapers of general circulation within the County of Hawaii by November 30. (B) All applications for purchase of services shall be submitted to the director on or before January 31 preceding the County's fiscal year, which begins on July 1. Applications shall be prepared on forms provided by the director. Applications not in conformance with the requirements of the County Code may be rejected. (C) The director shall submit to the council all qualifying applications for its review and appropriation of funds. Site visitations of nonprofit organizations submitting complete applications shall be conducted after January 31 but prior to final action on the operating 2-47 SUPP.4 (7-2007) § 2-140 HAWAl'I COUNTY CODE budget by the council. These site visitations shall be conducted in a manner that allows flexible councilmember participation and designated staff support. (D) Upon favorable action by the council to appropriate funds for the purchase of service, the director shall prepare a contract with the nonprofit organization for the purpose of the purchase of service award which shall meet all legal requirements of the County and shall include program, fiscal and audit reporting requirements sufficient to allow the director, the legislative auditor or council to effectively monitor and evaluate the use of the purchase of service. Agencies shall be notified by the director of their funding or lack thereof by July 31. (2) For purchases of services made pursuant to section 2-139(a)(2): (A) At any time during the year, pursuant to resolution, the council may direct that a portion or all of a councilmember's district contingency relief may be used by a designated nonprofit organization. (B) A contract shall be prepared with the nonprofit organization for the purpose of the purchase of service or good which shall meet all legal requirements of the County and shall include program, fiscal and audit reporting requirements sufficient to allow the legislative auditor or council to effectively monitor and evaluate the use of the purchase of service or good. (1982, Ord. No. 774, sec. l; Am. 1992, Ord. No. 92-151, sec. 3; Am. 1995, Ord. No. 95-138, sec. 2; Am. 2007, Ord. No. 07-52, sec. 3.) Section 2-141. Applicability to noncounty funds; cosponsored activities. Nothing in this article shall be construed to apply to the appropriation of funds: (1) Provided to the County for a stated purpose by any person, private entity, or governmental entity; or (2) Made to an agency for any activity or program co-sponsored by the agency and a private or governmental entity or entities. (1982, Ord. No. 774, sec. 1.) Intentionally left blank. SUPP.4 (7-2007) 2-47.1 ATTACHMENP B Summary of FY 2006-07 Income AGENCY/ORGANIZATION: PROJECT NAME: County of Hawaii $ State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements + $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ County of Hawai'i - Legislative Auditor's Office Nonprofit Grants - FY 2006-07 ATTACHMENP C Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: PROJECT NAME: Budget Category FY2006-07 (07/01/06-06/30/07) ACTUAL EXPENDITURES TOTAL (Items 7-11) $ County of Hawaii - Legislative Auditors Office Nonprofit Grants - FY 2006-07 Edwards, Tiffany ATTAa-WW D From: Tom, Gary Sent: Wednesday, December 12, 2007 11:46 AM To: Edwards, Tiffany Subject: East Hawaii Coalition for the Homeless Per our conversation... The East Hawaii Coalition for the Homeless received 2 grant awards in FY 2006-07. 1). Kihei Pua Transitional Housing Program ($4,000) 2). Kihei Pua Emergency Shelter ($40,000) Each program received its first and second quarter payments. However, in January 2007, we published a public notice soliciting for someone to take over the Emergency Shelter due to the inability of EHCH to continue the program. OSM was the only applicant and thus received the remaining $20,000. The remaining $2,000 of the Transitional Housing was not given out. i w ATTAC HMENP E • of NOTICE OF NONPROFIT YEAR-END REPORT REQUIREMENT Nonprofit organizations that received FY 2006-07 Human Services Grants must submit a final report to the Legislative Auditor within sixty (60) days after June 30 of the fiscal year. 1. DEADLINE FOR SUBMISSION: 4:30 p.m. August 29, 2007 2. COUNTY CODE: The reporting requirement as it appears in the Hawai'i County Code reads as follows: Chapter 2, Article 25, Section 2-142(d), Hawaii County Code In the case of grants, the nonprofit organization shall submit a report to the legislative auditor within 60 days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting of all expenditures supported by County of Hawai'i grant funds, and a listing of other funding sources and amounts obtained during the award period. 3. REPORTING REQUIRED: To fulfill required reporting, you must supply the following: (1) A brief narrative, not to exceed two (2) pages, summarizing the "public benefits derived" from the award of County grant funds; (2) A "listing of other funding sources and amounts obtained during the award period" entered on the Form, Summary of FY06-07 Income; and (3) An accounting of "all expenditures supported by County of Hawaii grant funds" entered on the Form titled Summary of FY06-07 Grant Expenditures. Failure to submit a timely, complete and accurate year-end report may significantly impact the evaluation of your program's or agency's future funding requests. Mail your reports to: OR Hand-deliver your reports to: Office of the County Clerk Offica of the County Clerk Hawai'i County Council Hawai'i County Council ATTN: Year-End Report Ben Franklin Building 25 Aupuni Street 333 Kilauea Ave, 2nd Floor Hilo, Hawai'i 96720 Hilo, Hawaii 96720 - Agency Name Ar"AC9 Wmr F - Program Name I (we) have read and understood all of the eligibility requirements; grant conditions; award procedures; and records, reporting and fiscal accountability requirements as mandated in Article 25, Sections 2-135 - 2-142.2, Hawai'i County Code, relating to Appropriation of Funds to Nonprofit Organizations. I (we) hereby certify that information supplied herein including all supporting documents is correct and that I (we) have the authority and ability to fully administer the program(s) pursuant to law. I (we) understand that information supplied herein shall be made public according to Chapter 92F, Hawai'i Revised Statutes. If awarded a grant from the County of Hawai'i, I (we) understand and will comply with the requirement to submit a year-end report to the Legislative auditor within 60 days after June 30 of the fiscal year. The report shall include an explanation of the public benefits derived from the awarding of the grant, a complete accounting of all expenditures supported by County of Hawai'! grant funds, and a listing of other funding sources and amounts obtained during the award period. Failure to submit a timely, complete, and accurate year-end report will impact the evaluation of your program's or aaency's future funding requests. Signature of Board President/Chair Date Signature of Executive Director Date UNSIGNED PROPOSALS WILL NOT BE ACCEPTED! NONPROFIT GRANT APPLICATION FISCAL YEAR 2008-09 Page 5 DEPOSITED WITH THE DEPARTMENT OF FINANCE ATTAa-Z ENP G TREASURY DIVISION ;s COUNTY OF HAWAII GENERALFUND FUND DETAIL FUND OR APPROPRIATION DATE SOURCE SYM. SOURCE OF RECEIPT ? AMOUNT 3611.05 Sundry Revenues - Prior Year From: Child and Family Service $ 2,263.60 Bank of Hawaii Check # 151653 Dated 08129/07 From: Daughters of Hawaii $ 13,740.00 Bank of Hawaii Check # 21297 Dated 09/24/07 For: County Nonprofit Grants went unspent for FY 2006-07. Grand Total $ 16,003.60 Department Bud t Signed Receipt of Deposit Hereby Acknowledged Treasurer i.} r~ Main Branch 212 9 7 DAUGHTERS OF HAWAII Ih Bankof Hawaii Honolulu. Hawaii GENLFUND-REG. 2913 PALI HIGHWAY 59-102/1213 HONOLULU. HAWAII 96617 9124/2007 - PAY TO THE -"13,740.00 ORDER OF County of Hawaii $ Thirteen Thousand Seven Hundred Forty and 00/100"'""'""'""""*..*"""" DOLLARS County of Hawaii m ~A AP MEMO ~w„/ t , On}nrn of I lnumrl Prh ic7finn C:ranf ~ NJ 1111021297114 e: 1 2 130 i0 281: 000 1-100849811e DAUGHTERS OF HAWAII - Gen] Fund - Rag. 21297 County of Hawaii 9/24/2007 Date Type Reference Original Amt. Balance Due Discount Payment 9/24/2007 Bill Return of Grant 13,740.00 13,740.00 13,740.00 Check Amount 13,740.00 Checking BOH - DOH Return of Unused Education Grant 13,740.00 CHILD AND FAMILY SERVICE 151653 Payee COUNTY DIRECTOR OF FINANCE 151653 Vendor ID C1145C Account 08/29/2007 Invoice Description Discount Amount 8/23/07 CDF RETURN UNSPENT FUNDS (FY07) $0.00 $2,263.60 Total $0.00 $2,263.60 nP Bank of Hawaii 1516 5 3 CHILD AND FAMILY SERVICE MAIN BRANCH 001 91-1841 FORT WEAVER RD. HONOLULU, HAWAII 96846 151653 - EWA BEACH, HAWAII 96706 59-102-1213 ****Two Thousand Two Hundred Sixty-Three, and 601100 Dollars - - - - DATE _ AMOUNT 08/29/2007 _ $2,263.60 TO THE VOID AFTER 120 DAYS ORDER TWO SIGNA7 -S OVER 500 8 OF COUNTY DIRECTOR. 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Z O z V LL z 2 z W $ m a' p IIQ1 0 ~ p j ' V ~ m ~ ffi N 2 L W Q E~ € ¢ tS e u K ¢ Td ~ ~ ~ `S' a w a 'S w$S ova Fiscal Year 2006-07 Year-End Reports From Nonprofit Organizations Awarded County Grants ~M`r os•q~. ryOFN~'~ January 2008 American Red Cross Program: Disaster Services American Red Cross C_ii ' j 2-; Hawaii State Chapter August 21, 2007 Office of the County Clerk Hawai'i County Council ATTN: Year-End Report 25 Aupuni Street, Room 202 Hilo, Hawaii 96720 SUBJECT: Year-End Report for Non-Profit Grant Funds Dear Ms. Miwa: Enclosed is the final report for the American Red Cross, Hawaii County Disaster Services Program. County funds were invaluable in directly assisting those affected by disasters on the Big Island. Our mission at the American Red Cross is to help people prevent, prepare for and respond to emergencies. When disasters strike the Big Island, you can count on the Red Cross to be there, on the scene, providing assistance to the victims, 24 hours a day, 7 days a week, 365 days a year. We thank the County of Hawaii for the support received to achieve this mission and look forward to our continued relationship. If you have any questions or need further information, please contact Youline Kalima, Hawaii County Director at 935-8305 or via e-mail at kalimay@hawaiiredcross.org. Mahalo Nui Loa. Sincerely, C~~ Coralic Chun Matayoshi Chief Executive Officer Headquarters: 4155 Diamond Head Road, Honolulu, HI 96816 ph: 734-2101 www.hawaiiredcross.ore East Hawaii County Office: 55 Ululani St., Hilo, HI 96720 ph : 935-8305 fax: 969-3673 West Hawaii County Office: 74-5615 Luhia St., #A1-B, Kailua-Kona, HI 96740-1680 ph: 326-9488 fax: 326-7528 AGENCY: AMERICAN RED CROSS PROJECT NAME: DISASTER SERVICES PUBLIC BENEFITS DERIVED FROM HAWAII COUNTY GRANT Since 1917, the Hawaii Red Cross has provided compassionate aid to people in Hawaii who fall victim to natural and man-made disasters that occur every 2-3 days in Hawaii. The vast majority of them live in low to moderate income areas; and since over half of them do not own their homes and have no property insurance, they are truly destitute after a fire destroys their home. The Red Cross is truly a safety net for victims of "every day" disasters who have nowhere else to turn. The Red Cross not only offers food, clothing, and shelter to those who may have lost everything they own, but volunteer caseworkers provide crisis counseling and emotional support to help these victims get back on their feet after a tragedy. The Red Cross is the only organization mandated by Congress to respond to disasters and provide emergency communication to military families, and the only local nonprofit organization that meets the needs of disaster victims any time of the day, 365 days a year. Peopl*throughout the islands depend on the Red Cross to be prepared for and respond to everyday disasters and major disasters. The Big Island has had disasters of various types, from lava flows, flooding, heavy rains, high surf, tidal waves, earthquakes, brush fires, transportation accidents, explosions and hazardous material incidents. Whatever the incident, the Red Cross has always been there, ready to help those in need. The Red Cross Disaster Services Program provides emergency disaster response to those in need on the Big Island after a disaster occurs. This includes: • providing for the immediate emergency needs of Big Island disaster victims with food, clothing, shelter and crisis counseling • supporting first responders like firefighters, police, civil defense and others with food, water, and counseling during brush fires and other challenging incidents that threaten lives and property • increasing awareness of disaster preparedness to Big Island residents • training Big Island volunteers in Red Cross disaster skills such as disaster assessment, casework, health services, crisis counseling, shelter management and mass care to increase our capacity to respond to disasters on the Big Island. County funding was requested to help subsidize the direct financial aid we provide to Big Island disaster victims. From July 1, 2006 through June 30, 2007, the American Red Cross Hawaii County provided the following services to people on the Big Island: • Responded to 17 disasters on Big Island enabling 58 individuals to recover from their losses and begin rebuilding their lives. Financial assistance of almost $22,400 was provided to these families (NOTE: an additional $141,400 was provided in direct assistance to victims of the October earthquake). County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-07 • Opened a shelter due to a brushfire for individuals who needed to evacuate or were unable to return to their residences. • Distributed 1,061 disaster preparedness brochures to inform and educate the community on how to prepare a family emergency plan and kit to be ready before a disaster strikes. • Presentations to 21 organizations, groups and companies to share information on disaster preparedness, reaching 1,264 Big Island individuals. A very recent example of Red Cross assistance after a disaster occurred after the October 2006 earthquake that caused major damage to West Hawaii. Emergency assistance was provided to 524 people during this time period and 622 meals were served in the response. Over 10,000 homes were surveyed for residential disaster assessment ¦ 217 cases were opened for emergency assistance • 160 calls were received statewide via a hotline for requests for immediate aid and for family reunification information. • 126 individuals were provided crisis counseling services • 8 family reunification requests were fulfilled ¦ 110 volunteers and staff participated in the disaster relief operation to include 4 volunteers from the mainland ¦ Red Cross partnered with Salvation Army and Hawaii Pacific Baptists to serve meals at the Disaster Recovery Centers. ¦ 100 clean-up kits were distributed to earthquake victims • Red Cross helped establish a Hawaii Island Earthquake Recovery Fund at the Hawaii Community Foundation to help residents repair and rebuild their homes, and worked with the Voluntary Organizations Active in Disaster's Long-Term Recovery Committee to screen applications for funding. All disaster response and training are provided to the public free of charge. Red Cross volunteers from the East Hawaii and West Hawaii County Offices are there to provide disaster preparedness and response on the Big Island 24 hours a day, 7 days a week and 365 days a year. Because we are an island community and considering the time it takes for assistance from other neighbor islands and the mainland, having the response capacity on island immediately after a disaster is essential. Hawaii is especially vulnerable to hurricanes, tsunami, and other natural disasters. When a major disaster hits, we will have to be able to survive longer on our own due to our isolation. It is critical for the Red Cross to be prepared for and respond to everyday disasters and major disasters that may affect the entire population of Hawaii, especially those with special needs like the elderly, frail, handicapped, and poor. County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-07 ATTACHMENTI Summary of FY 2006-07 Income AGENCY/ORGANIZATION: American Red Cross PROJECT NAME: Disaster Services - Hawaii County REVENUE SOURCES FUNDS RECEIVED: FY 2006- 07 Jul 1, 2006 - June 03, 200 Count of Hawaii $5,000 Other Grants $ 500 Federal Funds $ a Private Foundations $ United Way Funds $25,000 Admissions $ Donations $28,053 Special Events $ 2,477 Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) $ Amount Hawaii State Chapter subsidized both Hilo & Kona to meet expenses for $78,505 program NOTE: UW, contributions/fundraising amounts subsidize both Disaster Services and our Health & Safety Services Program. Amounts also do not reflect an expenses. TOTAL REVENUES $139,535 County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-07 ATTACHMENT2 Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: American Red Cross PROJECT NAME: Disaster Services - Hawaii County FY 2006-07-(07/01/06- Budget Category 06/30/07) ACTUAL EXPENDITURES 1. Personnel Salaries (For employees supported by County grant funds only) $0 2. Employee Benefits Health & Dental Insurance: Other' Benefits (For employees supported by County Grant funds $0 only) 3. Payroll Taxes - FICA, SUI, Workers Compensation, TDI (For employees supported by County grants funds only) $0 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $0 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight, Other $ 6. Occupancy - Rent; Utilities; Repairs; Maintenance $ 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; Board Insurance $ 9. Operations -Printing; Publications/Subscriptions' $ Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel - Airfare; Per Diem; Auto Rental; Mileage $ Reimbursement 11. Other - Tax Screening; Client Assistance; Contract $5,000 Services; Miscellaneous (direct disaster response to indvls) TOTAL Items 1 -11 $5000 County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-07 Arc of Kona Program: Adult Day Health KEAI,AKEKUA 81-1065 Konawaena School Road 808.323-2626 TO: OFFICE OF THE COUNTY CLERK DATE: July 30, 2007 HAWAII COUNTY COUNCIL 25 AUPUNI STREET HILO, HI 96720 I'I alim if" FROM: Xandria Tobara, Administrative Coordinator TDD: 808-323-2889 RE: COUNTY NONPROFIT YEAR END REPORT (06-07) Enclosed are the following: THE ARC OF KONA YEAR END REPORT 2006-2007 REMARKS: For your review & information. Thank you for your continued support. United Way carte Commission on Accmdogion of Rchabdimtlon Fwipnes rcofKon KEALAKEKUA July 30, 2007 81-1065 Konawaena School Road 808-323-2626 OO Ms. Emily Naeole, Chair IIONOKAA Human Services and Economic Development Committee Building 3, Room 2 County of Hawaii Honokaa,HI 96727 808-775-1090 25 Aupuni Street Hilo, HI 96720 Fax: 808-323-9444 DTDD: 808-323-2889 RE: FY 2006-2007 Grant Award: $18,000.00; Federal ID Account # 010-5471.36-341 99-0108896 7 Dear Ms. Naeole, . This year the Arc of Kona supported fifteen adults with developmental disabilities in our Adult Day Health program in Kealakekua. With the generous funding provided by the County of Hawaii, we were able to assist these men and women develop better life skills and move toward more independent living. Our participants range from 22 to 60 years of age and are a mix of Hawaiian, Japanese, Filipino, Marshallese, and Caucasian ethnicities and cultures. Some are supported in our Group Home in Captain Cook, and others live with a guardian or a single parent. Only three live with two parents. Funding from the County of Hawaii allowed us to purchase life skills training supplies and videos, hire one more part time staff and meet program standards set by the State of Hawaii. United ® Community Access Way Twenty-five community access trips were completed so participants could carf- practice life skills in a community setting (as required by law). Commission on Ac., d&ution d R6.bilir .F.ihfie, Independent Living Skills The Arc delivered 100 daily classes for independent living skills including budgeting consumerism, cooking, food prep, laundry, and interviewing skills. Health and Safe We also delivered 80 classes in health and safety including presentations by the ire department for fire safety, personal hygiene, kitchen safety, yoga exercise for roper balance, and a total revamping of menus and meal planning for weight anagement (heart disease and obesity directly affects our population). it f Kon Expanding the Possibilities" Job Preparation In addition, 40 classes for preparation including assessment of skills, training in specific areas, and placement into positions with incentive pay or assignment to real work crews for wages, To date 14 out of the 15 participants are involved in some type of meaningful work. Measurement Tools To measure our success, the Arc of Kona develops an Individualized plan for each `participant with written measurable goals and objectives. Each objective has a set of strategies or training tools that are administered daily. The individual's success is documented and tailed weekly for review. To date, 15 out of 15 or 100% of our participants have met one or more program objectives to achieve their long term goal, and 11 out of 15 (73%).achieved one or more of their outcome goals listed in their Individualized Plan. The Arc of Kona is proud to present and share these hard won accomplishments of our participants. Public benefits derived from the use of the County of Hawaii funds include but are not limited to: 1) Access to the Kona Community at large where participants can practice skills learned in class allows them to share their gifts with their local community and have the community recognize them. (Which is a protective factor for our participants and capacity building for the community). 2) Allowing families of these individuals the freedom to work and contribute to the community as tax payers. 3) Reinforcing adaptive behaviors and skills training that eventually will lead to a higher degree of independence of and less need for public support. 4) The development of "natural supports" in the community where an adult who has had contact with one of our participants befriends him or her, and thus spends time with them as a friend (rather than having a paid caregiver) thus decreasing the need for as much public support. 3IrineIncB.tor cerely, NovaFo of, Supports and Services Enclosures: Financial Reports Summary of FY 2006-2007 Grant Expenditures Agency/Organization: Kona Association for Retarded Citizens Project Name: Arc of Kona/Kona Krafts Adult Day Health Budget Category FY 2006-07 (07/01/06 - 6/30/07) Actual Expenditures $11,301 $1,202 $1,995 $138 $1,917 $823 $65 $275 $284 $0 $0 Total (Items 1-11) $18,000 Summary of FY 2006-2007 Grant Income Agency/Organization: Kona Association for Retarded Citizens Project Name: Arc of Kona/Kona Krafts Adult Day Health County of Hawaii $18,000 State of Hawaii $2,713,166 Federal Funds HUD $26,009 Private Foundations $25,000 United Way Funds $40,867 Admissions Donations $40,860 Fundraising $32,300 Pa Phone Vending Machines $1,237 Service/Pro ram Fees $173,675 Third Party Reimbursements Tuition Rent $19,492 Client Private Fees $47,276 Interest Income $9,216 Others lease list Recycling $2,455 \\Server\diradm$\Excel Data\Quarterly Reports\Quarterly Reports - Current\Quarterly Reports - FYE 0607\County Grant Annual Report 2007.xls Bay Clinic Program: Violence Intervention Project 8089343238 BAY CLINIC 02 45 03 p m 12-11 -2007 1 i1 HILO BAY CLINIC 311 Kalanianaole Avenue Hilo, Hawaii 96720 (808) 969-1427 Fax (808) 961 4795 Post4r Fax Note 71 ~ 76 ~~2.1~•0-} "01 ? rom &qF pages nop &v0 BCtS q 3 3231 19 September 2009 co ~ t x z rr f>`'. Mary Lou Kobayashi = Planning Program Administrator ter, 3 Office of Planning rr rTf PO Box 2359 m N Honolulu, HI 96804 ca w Dear Ms Kobayashi This is a formal request to extend for 6 months, the executed contract between the Department of Business, Economic Development, and Tourism and Bay Clinic, Inc for services relating to conducting a site selection study for a new facility. The original term was from July 180i till September 300' 2007. More time is needed to identify possible sites and zoning possibilities. Our assigned person to assist in this effort is no W working on this without having CEO responsibilities as well to handle. Expected time of completion will be no later than 3151 March 2008. Sincerely fo&. a 'e Susan A.M. Lee Chief Financial Officer Nemyg Vita With aloha' BAY CLINIC, INC. A family of professionals committed to improving the health of their communit,es Re: attachments for NP Final Report Page 1 of I Edwards, Tiffany From: Monica Adams [madams@bayclinic.org] Sent: Wednesday, December 12, 2007 12:01 PM To: Edwards, Tiffany Cc: Cory Aguiar; Sarah Nae'ole Subject: Re: attachments for NP Final Report Attachments: VIP Final Financial Report.doc; Financial Report 11 VIP.doc HI Tiffany: Here are the financial reports I got from our finance dept. I'll work on the program report asap. Also - all supporting documentation is available if you need it. Thanks again, and my sincerest apologies for the inconvenience. We'll return the unspent balance of 8,735.40 asap. Sorry again, Monica Monica Adams Grant Writer Bay Clinic Inc 311 Kalanianaole Avenue Hilo, HI 96720 Office: 808-934-3225 Fax: 808-934-3238 madams@bayclinic.org Confidentiality Notice: The emalI message, Including any attachments, is for the sole use of the Intended reciplent(s) and may contain confidential and privileged Information. Any unauthorized review, use, disclosures or distribution Is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. On 12/12/07 11:24 AM, "Edwards, Tiffany" <TEDWARDS@co.hawaii.hi.us> wrote: 12/12/2007 Final Report from Bay Clinic Page 1 of 2 Edwards, Tiffany From: Monica Adams [madams@bayclinic.org) Sent: Friday, December 14, 2007 12:03 PM To: Edwards, Tiffany Cc: Sarah Nae'ole; Charlotte Grimm Subject: Final Report from Bay Clinic Attachments: Final Report FY 2006.doc HI Tiffany, Attached is a final program report for our Violence Intervention Program, that ended in June of 2007. Sorry again for all of the inconvenience and delay. Hope you have happy holidays. Monica Monica Adams Grant Writer Bay Clinic Inc 311 Kalanianaole Avenue Hilo, HI 96720 Office: 808-934-3225 Fax: 808-934-3238 madams@bayclinic.org Confidentiality Notice: The email message, Including any attachments, Is for the sole use of the Intended reciplent(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosures or distribution is prohibited. If you are not the Intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. Forwarded Message From: Monica Adams <madams@bayclinic.org> Date: Wed, 12 Dec 2007 12:00:39 -1000 To: "Edwards, Tiffany" <TEDWARDS@co.hawaii.hi.us> Cc: Cory Aguilar <caguiar@bayclinic.org>, Sarah Nae'ole <snaeole@bayclinic.org> Conversation: attachments for NP Final Report Subject: Re: attachments for NP Final Report HI Tiffany: Here are the financial reports I got from our finance dept. I'll work on the program report asap. Also - all supporting documentation is available if you need it. Thanks again, and my sincerest apologies for the inconvenience. We'll return the unspent balance of 8,735.40 asap. Sorry again, Monica Monica Adams Grant Writer Bay Clinic Inc 12/14/2007 Final Report from Bay Clinic Page 2 of 2 311 Kalanianaole Avenue Hilo, HI 96720 Office: 808-934-3225 Fax: 808-934-3238 madams@bayclinic.org Confidentiality Notice: The email message, Including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosures or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message. On 12/12/07 11:24 AM, "Edwards, Tiffany" <TEDWARDS@co.hawaii.hi.us> wrote: End of Forwarded Message 12/14/2007 Final Report Grant Received From Hawaii County Human Services and Economic Development Committee Recipient: Bay Clinic, Inc. Period: Fiscal Year 2006-2007 Program Violence Intervention Project Description Domestic violence services to rural Ka'u and Puna through psycho-educational groups to court ordered men who batter, community education and awareness presentation that promote community and family safety. Objectives 1. Provide men's groups in Puna and Ka'u for men who batter 2. Build community awareness on domestic violence 3. Expand youth classroom presentations 4. Begin women's and children's services in Puna and Ka'u. Results Objective 1 The men's groups in Puna and Ka'u provided • Total Psycho-educational interviews Pahoa 55 Ka'u 30 Total 85 • Total of men who completed the program Pahoa 16 Ka'u 3 Total 18 • Men who did not complete group Pahoa 8 Ka'u 17 Total 41 • Men who were currently in the group at the close of the program end of FY 2006 Pahoa 24 Ka'u 17 Total 41 Domestic violence awareness was addressed through collaborations between Turning Point for Families and Bay Clinic at the end of FY 2006. We were not able to successfully complete objectives 2 through 4 because our Outreach Coordinator ended her employment with Bay Clinic in July of 2006. We lost our Outreach Staff in August of 2006. We were not able to replace these positions. We have also had high turnover with regard to our educational, outreach and leadership team. Therefore, this program was put on hold until these positions were filled. The outreach coordinator and staff positions are not yet filled. Therefore this program was only able to fulfill Objective 1 because the facilitator of the men's groups remained with us until June 2007. Public Benefits Even though we were not able to expand our program and complete some of our objectives formally, our men's group facilitator made great strides to reduce the incidence of domestic violence among men who batter. The program received men mandated for treatment as a condition of their parole because of their domestic violence histories. The classes were based upon an evidenced based practice to reduce violent behaviors. With a combination of treatment and education, 85 men received education and 18 men completed the program in its entirety. Reducing violent behaviors, from even one man, greatly impacts the lives of all whom he comes into contact with including his partner and his children. Therefore, this program was successfully able to have a positive public impact of reduced violence. Financial Report (See Attachments): The program utilized $8,193.76 in grant funds for salaries for facilitation of the men's groups in Puna for men who batter. $3,070.84 was paid also in mileage reimbursements for this group facilitator to travel between Ka'u and Pahoa, where the men's groups were being held. There was an unspent balance of $8,735.40 because we were unable to accomplish the goals related to classroom presentation's and women's/children's groups within the grant year. These funds will be returned to the county by January 2008. Although a portion of the objectives were not met, the men's groups provided great benefit to the community. The program had great potential for community benefits and sustainability as men were mandated to attend and they also contributed small program fees to help cover the expenses of the program. Total funds received from the program were $3,470.00 Final Comments Bay Clinic feels that this was a successful program. However, due to reorganization within our clinics and inability to fill our outreach positions at the close of FY 2006, we ceased the program and passed it on to Turning Point For Families (TPFF), as TPFF specializes in domestic violence. Our Teen Healthy Lifestyles program continues at Kea'au Youth Business Center in Kea'au. This program promotes healthy relationships, substance abuse prevention, reproductive health, and health careers opportunities. We look forward to continued relationships with our Hawaii County representatives as we continually strive to serve the needy and underserved in our communities. r¢ Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Bay Clinic, Inc. PROJECT NAME: Violence Intervention Project MINNEW County of Hawaii $20,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $3,470.00 Interest Income $ Others (please list) a. $ b. $ C. $ NINE= County of Hawai'i - Legislative Auditor's Office Nonprofit Grants - FY 2006-07 Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Bay Clinic, Inc. PROJECT NAME: Violence Intervention Project FY 2006-07 (07/01/06-06/30/07) $7,459.16_ $734.60 $3,070.84 TOTAL (Items 1-11) $11,264.60 County of Hawaii - Legislative Auditor's Office Nonprofit Grants - FY 2006-07 Hawaii Island Journal - Last Issue Stories Page 1 of 4 Hawai `i Island Home Page Last Issue Stories 68 Clinic Blues IsWnd. Calendar y How bad is it? Current Glassiflads Archives Patients turned away because the doctors are already booked up at 8 a.m. Empl About The Journal without warning, then escorted out the back door. Community programs sudden Advert What's happening with the Bay Clinics? Why The Bay Clinic, Inc., which runs Hilo, Puna and Ka'u's only federally funded coma Advertising Calendar clinics, will get its third CEO in two years September 1, when Paul Strauss takes Advertising Rates reigns of the non-profit and its facilities in Hilo, Kea'au, Pahoa and Na'alehu. - Strauss is inheriting a troubled organization. The clinics are the only ones in the Slab#mit A Classified Ad required to serve patients regardless of insurance status or income; clients pay c Subscriptions scale. The clinic's current interim CEO, Robert Cooper, notes that the Bay Clinic 1 have also become the first line of care for many newcomers, regardless of whetl mwr~s have insurance, because there are very few doctors here who are taking new pa Contact Us Yet patients are turned away because the clinics are booked solid before they cz 1MOndo Times doors. The overcrowding has been exacerbated by inadequate facilities and by a turnover rate among staff, who complain of mass firings and low morale. One recently fired employee gave the Journal a list of over 25 employees who q - - - fired in the past two years, out of a staff of a little over a hundred. Most were at Family Health Center. Other ex-employees from the Kea'au facility report similar problems. Fired staffers included doctors, nurses, administrators, outreach work secretaries, filing clerks, an asthma/tobacco specialist-even a reading specialist. Some said they couldn't talk to us because of impending lawsuits, or because th reached settlements that included gag orders. Those who did talk painted a pict administration with a top-down orientation and a growing atmosphere of isolatic insecurity, exacerbated by sudden firings and program cuts. Not Liking Mike In the spring of 2006, Hilo Bay Clinic hired Mike Mihora as CEO, despite his chec record. While head of the United Memorial Hospital in Greenville, Michigan, he h anesthesiologist Jeffrey Askanazi. Mihora later resigned to join Askanazi's lucrati, practice. But Askanazi lost his license after a Memorial Hospital patient died in 1996 from anesthetic injection. Askanazi, two other doctors and the hospital were convictec fraud. "United Memorial's board of directors, its executives and various of its physician! failed in their responsibilities to Dr. Askanazi's patients, and this case demonstra serious the consequences can be when a hospital puts its financial priorities ahe safety and quality medical care," wrote health law columnist Francis J. Serbaroli York Law Journal. Mihora was charged with perjury over his testimony in the various cases; charge dropped after witnesses against him changed their testimony. By that time, he v of Cheboygan [Michigan] Memorial Hospital. Mihora came to Bay Clinic and immediately began centralizing administration-an, people. Most of the clinics' outreach workers (including case manager Lynn Ka'a, had worked at the Pahoa facility for over a decade) were let go. "We dealt with a lot of homeless people that came to the area and had no place http://hawaiiislandjoumal.com/2007/081 la.html 1/2/2008 Hawaii Island Journal - Last Issue Stories Page 2 of 4 were sick," Ka'awaloa says. "We found them shelter, got them hooked up with C bought them some food." She also helped elderly patients who "fell through the cracks"-who didn't qualify or Medicare and couldn't get insurance. She'd often call drug manufacturers to c clients their medicines through various subsidy programs. She and the other Pahoa case managers had no warning of their impending firin were called to a meeting, she says, at which Mihora "just got up and said our pc been eliminated." The fired employees were given their paperwork and told to c desks immediately. "After 10 and a half years, they just walked out," she said. "No thank you for yo nothing. Just walked out, like we were nothing." The scene was repeated frequently over the next few months. One size fits all? "It used to be that we would come together for a meeting and they would talk a centralizing, says former Bay Clinic Special Programs Manager Belinda Cole. "Bul do it. You couldn't keep it central for everything." The clientele for the different clinics, she said, were just too different. The Ka'u instance, served many Marshall Islanders. "You need a lot of interpreters. The ai time that you spend with a patient-it just can't be the same." Cole oversaw a variety of programs, including a diabetes prevention program; fe violence intervention classes; a Reach Out and Read program, a $98,000 OHA g provide health care for elderly Hawaiians; and a breast cancer program for the P She also served as coordinator for a large volunteer program in which communit did everything from nursing patients to reading to them. "When Mike [Mihora] came on, my programs were eliminated," she says. Both s assistant, Linda Lucero, were laid off. "Everything was so departmentalized, nobody really knew what was going on in departments-not in detail," Cole complains. "When new people came in, they didn't know about the grants, they were just it eliminating it.... "We tried to raise a big ruckus through the funders, but it seemed like nobody c says. "What can they do about it? Nobody cared that Marshallese were going un there was money out there that just evaporated." Some of the federally-funded programs continued. Cole says the family violence program kept going because the instructor worked without pay for months, until over by another agency. Keaukaha confusion Terri L. Napeahi was president of Ho'ololi Ola (Life Changing), which taught aerc to Native Hawaiians as part of the diabetes prevention program in Keaukaha. Fu instructors and equipment came from a grant from the Hawai'i Community Foun administered through Bay Clinics. But payments for the 2004-2005 fiscal year su up before she was paid for all expenses, even though about $2,500 had not bee then taught the classes voluntarily, and used her own computer to maintain the project. Her organization was awarded another $10,000 grant for the next year's prograi never received the money from Bay Clinic. For months, she says, she got no response. Finally a letter arrived, saying the & returned the remaining money for 2005-05 and all of the funds for 2006-7 to HC Napeahi hadn't submitted certain documents and her program was redundant w Bay Clinic program. Napeahi said she submitted all requested paperwork and no Clinic offered no other exercise classes in Keaukaha. Frustrated docs "I chose family practice so I could work in underserved communities," says Steft Harmeling, MD. Harmeling worked for a year and a half at the Hilo, Kea'au and I He left in October 2006 because "it was just so frustrating and disappointing tha want to be involved with them anymore." http://hawaiiislandjoumal.com/2007/081 I a.html 1/2/2008 Hawaii Island Journal - Last Issue Stories Page 3 of 4 He saw the same problems in all three clinics. "You hire physicians or professionals who have years of experience working in cl they are given no sort of leeway in running the clinics. Everything has to go bad central authority-and the central authority was essentially disorganized, a poor communicator, and felt intimidated by any new ideas that weren't already there, Like many others we interviewed, he says getting a doctor's appointment was a problem. Beyond that, scheduling policies bollixed long-term care. If a patient at the Pahc October, for instance, needed a follow-up appointment in December, s/he had ti December to even schedule the appointment. "It really affected our ability to manage chronic medical problems effectively, an community suffered because of it," he says. Life after Mike The Bay Clinic fired Mihora last March, but the bloodletting wasn't over. Interim CEO Bobby Cooper stopped by Dan Domizio's office in Pahoa. Domizio VA former Clinical Programs Director at the Pahoa Bay Clinic. Under the Mihora regi been demoted to physician's assistant. Cooper asked Domizio what he thought needed to be done. Domizio says he suc some of Mihora's appointees needed to go, too. "He told me, 'Can you be specific about who it is that needs to be out of hereT I 'Okay,"' Domizio recalls. One of the names he named was that of Medical Directs Brown. On March 30, Domizio was handed a letter signed by Cooper and Brown, notifyii his employment was terminated "immediately" for "insubordination" and "conduf negatively affects the employee's relationship to his/her job, his/her fellow work or/her supervisor(s) or clinic services." The letter specifically cited that Domizio f Brown's dismissal. "I had patients in rooms" at that moment, Domizio says. He wasn't allowed to fii them. 'They walked me out the back door with my box of personal effects." Domizio believes long-time staff were especially targeted, and that their loss hoe organization's ability to serve the public-a charge repeated by other former emp "You can't afford to lose 11 providers in a year," he maintains. "Recruiting new f only partially solves the problem because they're new and they don't have those relationships with the community... If you're taking care of a guy's diabetes for t your interaction can be brief, efficient. You've already taken care of the basics." As a result of the firings, he claims, the clinic has "a diminished capacity to meet in/urgent care demands: "I saw, generally speaking, 30-35 patients a day. All b( those were walk in. Where I saw 30-35, [now] they're seeing ten." No room While the clinics may have lost scores of years of experience, they haven't lost t', warm bodies. Cole estimates that the clinics had employed about 112 staffers w there. Today, according to Cooper, there are 105. "So far we've been pretty able to compete," he says. 'There are some medical p who really like what we do. Money isn't the most important thing in their lives." The difficulties that patients have in seeing doctors, he says, are a product not j personnel shortages, but of too many patients and not enough waiting rooms. T clinics, he says, are "all overcrowded." At all four sites, he says, "Maybe we nee( percent more square footage." The clinics generally serve patients with appointments first, but if a walk-in is ha trouble that can't wait, s/he is either taken to the Hilo Hospital ER by ambulance and taken ahead of other patients. The Hilo Bay Clinic has lost its lease, but already has found new locations: the n facilities are moving to the current Social Security Building on Kino'ole, while adr is headed to a building on Haiti St. In the long term, he hopes to find funding to whole new Hilo clinic, perhaps on state land. The same goes for Pahoa, which re current facilities. The Ka'u clinic, which one board member said is "falling down,' http://hawaiiislandjournal.com/2007/0811 a.html 1/2/2008 Hawaii Island Journal - Last Issue Stories Page 4 of 4 that the clinic owns; Cooper says a new facility can be built there. The problem, cash. 'The best solution for me is to have Alan and a batch of his friends come up wib so we can improve all our facilities," he joked to this reporter. The Journal later learned that while we were investigating this story, Cooper ha( e-mail notifying the staff that a reporter was asking questions, and requesting tl contacted "refer the reporter to me." New competitor? The former employees have their own suggestions for improvement. Two sugge organization should have four new directors: one for each clinic. Carmeling sugg the next permanent CEO of Bay Clinics should have community clinic experience be from Hawaii. In that, he gets his wish. Strauss is currently CEO of Waikiki Health Center, anot community clinic, and graduated from Kolani High School on O'ahu. Meanwhile, the veterans of the Bay Clinic firings have moved on. Harmeling divii between the Hilo Hospital and his new clinic for AIDS and HIV patients. Napeahi her MBA and developing an online gallery for Native Hawaiian artists. Ka'awaloa though she misses community service and would like to return to it in a part-tim Domizio and colleagues are planning their own urgent care center in Pahoa. He need about $200,000 to open their doors. "We're looking for grants, donations, committee. A fundraising letter is being sent out. We'll be having pot lucks and < But he says the new center will not be competing with Bay Clinics. Like most of talked to, he hopes that organization will recover because they're serving a vital communities. "We would partner up with 'Bay Clinic," he says, "if Bay Clinic is ready for that." http://hawaiiislandjoumal.com/2007/0811 a.html 1/2/2008 Big Island Substance Abuse Council Program: East Hawaii Substance Abuse Treatment OSJeSIANCe,q & P Q BIG ISLAND SUBSTANCE ABUSE COUNCIL m a 'hi 01a, August 01, 2007 HILO Corporate Office Office of the County Clerk 234 Waianuenue Avenue Suite 101 Hawaii County Council Hilo, Hawaii 96720 Attn: Year-End Report (808) 969-9994 4 (808) 969-7570 Fax 25 Aupuni St. Hilo, Hawaii 96720 HILO Outpatient Treatment 71 297 Waianuenue Avenue RE: Annual Rcport for East l.awa: `i County Grant for fiscal year 2006-2M7 Hilo, Hawaii 96720 (808) 935-4927 (808) 934-8067 Fax Aloha: BONA Outpatient Treatment On behalf of Big Island Substance Abuse Council (BISAC), I would like P.O. Box 208 personally "Mahalo" the County of Hawaii for their continued support and Kealakokua, Hawaii 96750 (808) 32222- -3100 funding relating to the devastation of "Ice" addiction in our community. As you (808) (808) 322-3001 Fax know there is a great need to heal our community from the debilitating effects of the drug. Notably, nearly every family that resides on our island has a personal WAIMEA story they can share of a family member who had a negative experience related to Outpatient Treatment 64-1040 Mamalahoa Hwy crystal methamphetamine. Suite 101 Kamuela, Hawaii 96743 (808) 887-2175 The funds provided to BISAC through the County Council have been principally (808) 887-0805 Fax utilized to service our adult population who seek treatment services due to the negative effects of "Ice", most of which had no other resource or means to pay for treatment services. The adults with a primary diagnosis of Methamphetamine Abuse or Dependence require a greater length of stay within the BISAC continuum of care. Gratefully, the funds made available through the County Council, continued to support this target population through the continuum of care with an adequate amount of treatment and intervention required for the individual and their family to again live a productive life. According to the data obtain for this past 2006-2007 fiscal year, Hawai `i County helped fund 324 treatment days to 83 individuals who were determined appropriate and eligible to enter treatment. The concept of "Treatment on Demand" significantly increased the participant's ability to achieve treatment goals and objectives, reducing the potential risk of relapse. Another benefit is within the treatment process as BISAC implemented Cognitive Behavioral Therapy / Evidence-Based "Best" Practices in the deliver of services. Providing "Best Practices" treatment to the individual and their family was identified as a priority as the target population demonstrated a need to improve their "quality of life" as individuals, as a family unit, and as part of a larger social ~I'1~~~x*~~ r Outpatient Treatment 8 Community Housing `y1. rt Xewail Island UnXetl way, Inc. ' community. These same individuals are now demonstrating responsible "appropriate" behaviors within their community, and have the generosity of the County of Hawai `i to thank for the opportunity. The Big Island Substance Abuse Council is very grateful for the opportunity to expand the capabilities of this organization through the resources made available by the County of Hawai `i, the Mayor, and all the County Council members. OUTCOME HIGHLIGHTS: BISAC was able to admit 527 adults into all levels of outpatient substance abuse treatment and Therapeutic Living services. 1) More than 50% of the respondents successfully completed treatment prograrn obje:,tives. 2) Sixty-Nine percent of respondents reduced criminal behavior as evidence by no new arrest at six (6) months post treatment. 3) Sixty-Seven percent of respondents reported continued abstinence from all drugs and/or alcohol use at six (6) months post discharge from treatment. 4) Ninety percent of respondents who were discharge from treatment reported maintaining a clean and sober living environment at six (6) months post discharge. 5) Seventy-One percent of respondents reported being either employed, enrolled in school/vocational training or volunteering six (6) months post discharge. 6) Less than 5% of respondents reported being admitted into ER services for a drug or alcohol related problem six (6) months post discharge. Me ka mahalo nui, /CIA-~ Richard Teanio, Jr., MA, C C East Hawaii Director of Behavioral Health Page 1 of 1 Edwards, Tiffany From: Diana Nelson [fiscal@bisac.com] Sent: Thursday, October 11, 2007 11:09 AM To: tedwards@co.hawaii.hi.us Subject: Year End Report Attachments: WH County YE 06-07.xis; EH County YE 06-07.xis Diana Nelson Controller Big Island Substance Abuse Council 234 Waianuenue Avenue, Suite 101 Hilo, HI 96720 (808) 969-9994, ext 22 CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and/or privileged information. Any unauthorized review, use, copying, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender immediately by reply e-mail and destroy the original message and all copies 10/11/2007 Attachment 1 Summary of FY 2006-2007 Income AGENCY/ORGANIZATION Big Island Substance Abuse Council PROJECT NAME East Hawaii Substance Abuse Treatment FUNDS RECEIVED: FY 2006-2007 (Jul 1, 2006 - June 30, 2007) County of Hawaii 30,000 State of hawaii I 1,613,443 Federal Funds 726,790 Private Foundations 55,739 United Way Funds 22,342 Assessments 7,850 Donations 2,177 Fundraising Client Insurance 328,249 Vending Machines ; Service/Pro ram Fees Third Party Reimbursement Tuition Client Private Fees I 123,833 Interest Income 15,186 Other (please list) Gain of Sale of Assets 4,295 Training Fees, Deposit Forfeit 17,065 2,946,969 County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2006-2007 Attachment 2 Summary of FY 2006-2007 Grant Expenditures AGENCY/ORGANIZATION: Big Island Substance Abuse Council PROJECT NAME: East Hawaii Substance Abuse Treatment Budget Category FY 2006-07 (07/01/06 - 06/30/07) ACTUAL EXPENDITURES $ 15,259 $ 1,753 $ 2,319 $ 867 $ 2,650 $ 5,055 $ 137 $ 575 $ 294 $ 453 $ 638 TOTAL (Items 1-11) $ 30,000 County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2006-2007 Attachment 1 Summary of FY 2006-2007 Income AGENCY/ORGANIZATION Big Island Substance Abuse Council PROJECT NAME East Hawaii Substance Abuse Treatment FUNDS RECEIVED: FY 2006-2007 Jul 1, 2006 - June 30, 2007 County of Hawaii 30,000 State of hawaii 1,613,443 Federal Funds 726,790 Private Foundations 55,739 United Way Funds 22,342 Assessments 7,850 Donations 2,177 Fundraising Client Insurance 328,249 Vending Machines ; Service/Program Fees Third Party Reimbursement Tuition Client Private Fees 123,833 Interest Income 15,186 Other (please list) ; Gain of Sale of Assets 4,295 Training Fees, Deposit Forfeit I 17,065 2,946,969 County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2006-2007 Big Island Substance Abuse Council Program: West Hawaii Substance Abuse Treatment 8- 1-07:1t:21AM;BISAG: WH ADMIN ;808 3223001 # 2/ -~ggTAHCp~ Y' BIG ISLAND SUBSTANCE ABUSE COUNCIL k• Wra ow August 1, 2007 Office of the County Clerk HILO Hawaii County Council Corporate Office Attn: Year-End Report 234 Waianuenue Avenue Suite 104 25 AuI1uni St. Hilo, Hawaii 96720 Hilo, Hawaii 96720 (808) 969-9994 (808) 969-7570 Fax Wabsiie: www.bisac.com RE: Annual Report for West Hawai'i County Grant for fiscal year 2006-2007 Adull & Adolescent Outpatient Treatment Aloha: 297 Waianuenue Avenue (806) 935-4927 (808) 969-1861 Fax On behalf of Big Island Substance Abuse Council (BISAQ, I would like Baby S.A.r.E. Program personally thank the County of Hawaii for their continued support and funding (808) 961-5022 for treatment of those whose lives have been affected by addiction. The County Its Wahl Ole Rau - Men - of Hawaii has been most generous with their contributions and in doing so have Therapeutic Living Program helped in the healing efforts of individuals, families and the community, all of Hilo, Hawaii 96720 whom are touched by the devastating disease of addiction. Keels Hou - Men _..-ThenPeuREUglnpYrogrSrir-`...-.._.._-_.....-....____ Hilo, Hawaii 96720 The funds provided to BISAC through the County Council have been principally Ka Wahl He Hag - Women utilized to service our adult population who seek treatment services due to the Therapeutic Living program negative effects of Addiction, most of which had no other resource or means to Hilo, Hawaii 96720 pay for treatment services. We continue to witness adults with a primary Hale Ho'opulapuia 0 No Wahine diagnosis of Methamphetamine Abuse or Dependence who require a greater Therapeutic Living Program length of stay within the BISAC continuum of care. Hilo, Hawaii 96720 Hate O'barm Mana Moms s & & Babies According to the data obtained for this past 2006-2007 fiscal year, Hawai'i Therapeutic Living program County helped fund 164 treatment days to 39 individuals who were determined Hilo, Hawaii 96720 appropriate and eligible to enter treatment. The concept of "Treatment on KONA Demand" significantly increased the participant's ability to achieve treatment Outpatient Treatment and Baby S.A.F.E. Program goals and objectives and reduced the potential risk of relapse. Data obtained also Baby .A P.O. Box 208 indicates the Hawaii County helped fund 315 completed Assessments vital in Kealakekua, 34- Hawaii 96750 (808) 334-0268 determining eligibility for treatment and the appropriate level of care for the (808) (808) 322-3001 Fax client. WAIMEA Outpatient Treatment The Cognitive Behavioral Therapy / Evidence-Based "Best" Practices used in the suite C 12 delivery of services BISAC has implemented continue to show positive results in 65-12330 0 Mamalahoa Highway Kamuela, Hawaii 96743 the treatment episodes of clients. Research continues to support "Evidenced (808) 887-2175 (808) 887.0805 Fax Based-Best Practices" treatment as a priority needed to assist in the improvement in the "quality of life" for those in treatment, as individuals, as a family unit, and KOHALA NORTH as art of a larger social community. Individuals are now demonstratin Ho'omeba Ana Ma Ae Ae Ola Has -Men p g Therapeutic Living Program responsible "appropriate" behaviors within their community, and have the Kapaau, Hawaii 96755 generosity of the County of Hawaii to thank for the opportunity. A Hawaii Island United Way Agency /-_u/ Outpatient Treatment 8 Community Housng (y+ ..«~...,...s...,m ~.~Ig ~a Q I - 8- 1-07i11:21AM:2i SAC: WH ADMIN ;809 3223001 # 3: ~ST BIG ISLAND SUBSTANCE ABUSE COUNCIL Naa a.BpO' The Big Island Substance Abuse Council is very grateful for the opportunity to expand the capabilities of this organization through the resources made available by the County of Hawaii, the Mayor, and all the County Council members. HILO Corporate Office - 234 wa anuenue Avenue Suite 104 OUTCOME HIGHLIGHTS: Hilo, Hawaii 96720 BISAC was able to admit 311 adults into all levels of outpatient substance abuse (808) 969-9994 (808) 969-7570 Fax treatment and Therapeutic Living services. Website: www.bisac com Adult A Adolescent 1) 45% of the respondents successfully completed treatment program Outpatient Treatment objectives with no further substance use. 297 )935-4927 Avenue (80 (808) 935-4927 2) 961/o of respondents reported reduced criminal behavior as evidence by (808) 969-1861 Fax no new arrest at six (6) months post treatment. Baby S.A.F.E. Program 3) 60% of respondents achieved long term abstinence from all drugs (808) 961-5022 and/or alcohol use at six (6) months post discharge from treatment. Ka Wahl We Hall - Men 4) 99%of respondents who were discharged from treatment reported Therapeutic Living Program Hilo, Hawaii 96720 maintaining a clean and sober living environment at six (6) months post discharge from treatment. Keala Hall -men 5)-----79%o-of respondents rl:ported..being.eithar =pIQ.ye ..._..TAarepeatlctivlnpPmgnm -_.-,._._.r _ Hilo, Hawaii 96720 school/vocational training or volunteering six (6) months post Its Wahl Olo Hon - Women discharge. Therapeutic Living Program 6) Less than 5% of respondents reported being admitted into emergency Hilo, Hawaii 96720 room services for a drug or alcohol related problem six (6) months Hale Ho'opulapula 0 No Wabine post discharge. Therapeutic Living Program Hitt, Hawaii 96720 Hale O'hana Mana Moms 8 Babies - Therapeutic Living Program Respectfully, Hitt, Hawaii 96720 KONA Outpatient Treatment and Baby S-A.F.E. Program P.O. Box 208 Marilyn cIntosh, BA, CSAC Kulakeliua, Hawaii 96750 (808) 334-0266 West Hawaii Director of Behavioral Health (808)334. (808) 322-3001 Fax WAIMEA Outpatienl Treatment Suite C-12 65-1230 Mamalahoa Highway Kamuela, Hawaii 96743 (808) 887-2175 (808) 887-0805 Fax NORTH KOHALA Ho'omaka Ana An Its Hall - Men Therapeutic Living Program Kaoaau, Hawaii 96755 I aa~ ww~`' - is A Hawaii Island United Way Agency Outpatient Treatment & Community Housing aminnxRT Attachment 1 Summary of FY 2006-2007 Income AGENCY/ORGANIZATION Big Island Substance Abuse Council PROJECT NAME West Hawaii Substance Abuse Treatment FUNDS RECEIVED: FY 2006-2007 (Jul 1, 2006 - June 30, 2007) County of Hawaii 30,000 State of hawaii I 937,215 Federal Funds 271,526 Private Foundations 31,350 United Way Funds 12,658 Assessments 13,057 Donations 1,340 , , Fundraising Client Insurance 201,361 Vending Machines Service/Pro ram Fees Third Party Reimbursement ' Tuition Client Private Fees 47,863 Interest Income ; Other (please list) Gain of Sale of Assets Trainin Fees, Deposit Forfeit 218 1,546,588 County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2006-2007 Attachment 2 Summary of FY 2006-2007 Grant Expenditures AGENCY/ORGANIZATION: Big Island Substance Abuse Council PROJECT NAME: West Hawaii Substance Abuse Treatment Budget Category FY 2006-07 (07101/06 - 06/30/07) ACTUAL EXPENDITURES $ 16,271 $ 1,728 $ 2,469 $ 721 $ 2,249 $ 4,159 $ 147 $ 590 $ 248 $ 572 $ 846 TOTAL (Items 1-11) $ 30,000 County of Hawaii - Legislative Auditor's Office Human Services Grant - FY 2006-2007 Brantley Center Program: Employment Rehabilitation BRANTLEY CENTER, INC. ANNUAL NARRATIVE AND FISCAL REPOA'1 0~ L~96-2607 ' EMPLOYMENT REHABILITATION PRO 'G`RAM The public has benefited in several ways by utilizing County funds to provide employment rehabilitation services to people with disabilities. Brantley Center staff work closely with community businesses to provide vocational training opportunities to consumers as well as providing businesses with an additional employment resource. While receiving vocational skills training, participants of the Employment Rehabilitation Program provide the following services to the public: grounds maintenance services, janitorial/housekeeping services, diversified agricultural services, and small assembly services. These training services directly correlate to employment opportunities within our service area. Staff also work closely with high school Counselors to provide work transition services to students. A total of five students were served. Out of the five students served, three completed their employment training programs and are employed today. PROGRAM SERVICES & ACTIVITIES FY 2006-2007 Number of persons provided vocational evaluations 8 Number of persons provided individualized employment planning services 12 Number of persons provided work adjustment training services 14 Number of persons provided vocational skills training services 16 Number of persons provided specialized job-readiness classes 10 Number of persons provided competitive job placement services 8 Number of high school students provided work transition services 5 PROGRAM OUTPUTS FY 2006-2007 Number of consumers who received employment rehabilitation services. 21 Number of consumers with improved scores on the Vocational Evaluation and Training Report. 10 Number of consumers who increased their productivity percentages. 10 Number of consumers who successfully completed the job readiness classes. 8 Number of consumers placed in competitive employment for a minimum of 90 days. 7 Number of students who received work transition services and were placed in competitive employment upon graduation 3 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: BRANTLEY CENTER, INC. PROJECT NAME: Employment Rehabilitation Program RE~/ENUE'SOURCES FUND§REGE1VEp'FY2DOST Jul 1 2005- June`30, 2007i County of Hawaii $ 31,500 State of Hawaii - $ 30-000 Federal Funds $ Private Foundations $ United Way Funds $ 26,000 Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a,Yard/Janitorial Services $ 129,014 b. $ C. $ TOTAL REVENUES $ 216,514 County of Hawai"i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 s A'~AQH ` Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: BRANTLEY CENTER, TNC. PROJECT NAME: Employment Rehabilitation Program Budget Category FY 2006-07 (07/01/06-0690,07) ACTUAL EXPENDITURES sRso'e7 Sa)aries «'t a ARM ` TFor~em{(loyees supported y'Cp iprani inn"ds bnty - $ 16,500 oye" rp F oe npiorift ye s supportd by C unty gran Gt fiSnds anl $ 2 110 t aPayto)PTates PJCp Sitl; Workeds`Gtiin'pens`sit fDl0a*-1 4 4x r~""' For employees supported by Countygro'nt_junds only}'' : 2,390 sP3 w..w7r -b° 1xa r e t s r E atess~onal iee`s~a~ all Accountm ookk ICg Audit" In] livelslrafee;kY h ) j y r „ $ re5r~ ''SnppWhWill b`e'PrograM:Consumable T:eloobdne Postage'8,x? frerg)It9DtheF -fN r 6 t'' dfccu"ancr~i2ent "Utilities; Repairs & Maintenance Y}tax' °rt'~: x t Yxu~.P> fl~i".+ae } a. .n1 $ E e~nt Pchase Rental; Repairs &-Mamienance 6Insurance General Liability; Auto; Fire; Board Insurance DOM g Operation Printing' Pnbl'ications/Subscriptons,'MembersNp e: > :.$lee5;'SleTraining;AutoGasoliine'Purchase $ 10. 7Iravel Atdar~`.'Pel"Piem; Auto Rental; Mileage Reimbursement $ 11 Other ibX$oheemng, Client Assistance; Contract Services Mlscellar~eous $ TOTAL (items 1-11) $ 21,000 County of Hawai'i - Human Services and Economic Development Committee Nonprotir Grnnls- Fl'2006-07 Bridge House Program: Vocational Skill Building Bridge House, Inc. P.O. Box 2489 Kailua-Kona, HI 96745 Phone: 808-322-3305/Fax: 808-322-0809 email: recoveryatbridgehouse@earthlink.net 2;' 11 } r, r August 27, 2007 Office of the County Clerk Hawaii County Council Attn: Year-End Report 25 Aupuni Street Hilo, HI 96720 RE: Year End Report for Bridge House Vocational Skill Building Program Office of the County Clerk, Enclosed is the Year End Report for contract year 2006/2007 of the Bridge House Vocational Skill Building Program. Mahalo for your time. Sincerely, Andi Pawasarat-Losalio Program Director Bridge House receives funding from the Department of Health/Alcohol and Drug Abuse Division, County of Hawaii, Kapiolani CPT, Private Contributions and the Hawaii Island United Way. County of Hawai'i 2006/2007 Year-End Narrative Report Bridge House Vocational Skill Building Program Progress on Implementation of Performance Measurers 53% of all admits obtained a clinical discharge/program completion. 83% of all clinical discharges were employed at 6 months post discharge. Outcomes At Time of Clinical Discharge/Program Completion: 83% of residents were employed at the time of their program completion 0% obtained employment within two weeks of discharge 13% were unable to work due to mental health & or physical health disability 4% homemaker - assumed care of child(ren) Three Month Post Discharge Follow-up Interviews: 83% of graduates were still employed in full-time positions 17% of graduates were still employed part-time 0% of graduates were disabled and not working 0% of graduates were incarcerated 0% of graduates were unable to contact Six Month Post Discharge Follow-up Interviews: 79% of graduates were still employed in full-time positions 5% of graduates were employed part-time 0% of graduates were disabled and not working 5% of graduates were incarcerated 11% unknown - unable to contact Brief Summary of Major Accomplishments During Funding Period. With an increased emphasis on resident participation, and strong compliance within our Vocational Skill Building Program (VSB), we do notice an increase in a greater number of residents remaining employed post-discharge. Also of note that even post-discharge 6 months, higher percentages of graduates are remaining employed. This suggests the VSB is working to prepare residents for employment, as well as help ensure their commitment and ability to remain in the workforce. narrative 07 i Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Bridge House, Inc. PROJECT NAME: Vocational Skill Building Program County of Hawaii $ 15,000.00 StateofHawaii / Judiciary $ 19,411.96 federal Funds $ 0 Private Foundations $ 0 United Way Funds $ 17,000.04 Admissions $ 0 Donations $ 1,000,00 Fundraising $ 0 Pay Phone $ 0 Vending Machines $ 0 Service/Program Fees $ 3,424.26 Third Party Reimbursements $ 0 Tuition $ 0 Client Private Fees $ 0 Interest Income $ 0 Others (please list) a. ADAD $ 10,066.12 b. $ C. $ 10 4 }11Yi v } V.:t.:. 4f oai„*iA ^µki County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 m Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Bridge House, Inc. PROJECT NAME: Vocational Skill Building Program Budget Category FY 2006-07 (07/01*6-06/30107) ACTUAL EXPENDITURES $ 11,176.86 $ 0 $ 2,380.75 $ 0 $ 520.33 f 0 922.06 {5 x,na n ..Sul $ 0 $ 0 ~y+Lyy"r}~.y}_ $ n TOTAL (Items 1-11) $ 15,000.00 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grams- FY2006-07 Child and Family Service Program: Family Violence Continuum of Care (Hilo and Kona) 91-1841 r„, W..... R,,,ld J V rho„, one ('81. 1,00 F.rs eeaosls~::o E, .,,,r, Child &Family Id.mdtamdp,rnln,,a~ S E R V I C E Privntc, nonprofit since 1899 IMARD OI- PIR6cTUR~ P,rr„d Foul August 29, 2004 ,II'M tI,m z,, t Office of the County Clerk K„i„ Hawaii County Council r, n Uli ATTN: Year-End Report ,r„ I'Al M„ 25 Aupuni Street W Iti, Hilo, Hawaii 96720 I°"°i` `I" k RE: FYE 2006-2007 Year End Report T4I i,,1,Ri , c,r,.1i Child and Family Service (CFS) is pleased to submit to the Hawaii County Council our `R" I' `'v" year end report for Fiscal Year 2006 - 2007 and a check for unspent funding. sr,hi„.,., i„h„ i_ A,;,,,,,, We greatly appreciate the generous support you have provided us throughout the years h Ch,,[, and look forward to a strong continued relationship in providing quality service to families Ihibr,I and communities in Hawaii. Rob,n hu„d.., e," 'l Please contact Heidimarie Koop, Neighbor Island Administrator - West and East Hawaii, >,.r°i°, 11""l, at 808-323-2664 or hkooo@cfs-hawaii.ora if you have any questions or concerns r,„,r,d IR,r.I n„, i,r Kcr~ha regarding our report. hhvy1dFan With Warm Aloha, I_,nn !s1dl,r, ~rlcnc R.iL, n,,r„ ll/Y~T/~V/I" Patti Bates 13 -F Chief Operating Officer NU,l ),,,,,d,,,, x,,i v.,d cc: Carol Hough, CFS Director of Program Services V RI I1!TATr,c Heidimarie Koop, Neighbor Island Administrator -West and East Hawaii :4FF~uAlR 7,~5 t i"Id I'll, ,,d Pannlia rhd.i Ax,i~ a1,~~~ t ~,~~,•.i AV,, K,a,rl lmind ArA a, Uronym-11) Aloha United Wav Our Mission: Strengthening Families and Fostering the Healthy Development of Children Non - Profit Year end Report County of Hawaii Finance Department 25 Aupuni Street, Room 118 Hilo, Hawaii 96720 Agency: Child and Family Service Agency Director: Howard Garval, President and CEO; Phone No: 681-3500 Contact Person: Heidi Koop, East & West Hawaii Phone No: 323-2664 Interim Neighbor Island Administrator 935-2188 Mailing Address: Child and Family Service 91-1841 Fort Weaver Road Ewa Beach, Hawaii 96706 Facility/ Site Address: West Hawaii: 81-6587 Mamalahoa Hwy, Kealakekua, HI 96750 East Hawaii: 460 Kilauea Avenue, Hilo, HI 96720 Fax No.: (808) 323-2999 West Hawaii (808) 961-2073 East Hawaii Email Address: hgarval@cfs-hawaii.org Brief Summary Family Violence Continuum of Care Programs Funds were requested to support training opportunities for two programs of Child and Family Service that address the family violence continuum of care. These programs are Community Information and Health Education in West Hawaii and the Domestic Abuse Shelter (DAS) in East Hawaii. These programs educate and serve individuals in East and West Hawaii by addressing the issues of sexual abuse and/or domestic violence. The programs utilized funding by offering their staff in-depth training that focused on domestic violence and sexual abuse. This expertise was greatly needed to further the education of the community in understanding the cycle of sexual violence and the role it plays in the dynamics of family relationships. Public Benefits Child and Family Service is dedicated to its mission of "Strengthening families and fostering the healthy development of children". Our Domestic Abuse Shelter and the Community Information and Health Education programs are exemplary examples of CFS Hi County Report August 28, 2007 Page I of 3 our mission. At our shelter in East Hawaii, Child and Family Service served 90 women and 87 children. The majority of the shelter's clients were from the Island of Hawaii, however we also served families from other parts of the State and one mainland family who sought refuge from their batterer. Through our Community Information and Health Education program in West Hawaii, Child and Family Service served 8415 individuals with a focus on the Hard-To-Reach population (i.e. homeless, at-risk teens). Domestic Abuse Shelter in West Hawaii Child and Family Service requested monies to provide training in regards to best practices in Domestic Violence. This money was used to train the Shelter Manager in the critical components of a clinical and system response to family violence. The three- day training at the National Conference on Health and Domestic Violence in San Francisco focused on strategies for assessments and interventions. Another emphasis focused on how professionals can respond to the trauma of domestic violence. In the last fiscal year, the East Hawaii Domestic Abuse Shelter provided 5313 bed days to individuals and families in need of a safe place to stay. A total of 90 women and 87children stayed at the shelter. The shelter has a no-turn-away policy and is open 24 hours a day, 7 days a week. This program operates a 24-hour crisis hotline which received 891 calls last fiscal year. The shelter staff also provided 197 hours of community outreach for the families they serve as well as others in the community that needed domestic violence outreach services. To assist women and families at the shelter access external services such as doctor's appointment and community activities, 1154 transportation requests were filled. Performance objectives and output measures for the Domestic Violence Shelter: OUTCOMES Cumulative YTD 1. 75% of clients will have obtained an 88% 125/142 increased knowledge and understanding of domestic violence and its effects on themselves and their children. 2. 60 % of single adults and/or families move from 83% 70/81 the shelter into a non-abusive situation. 3. 90% of participants will have a personalized 94.5% 85/90 safety plan by discharge. 4. 80% of returned satisfaction surveys will 94% 68/72 show services to be satisfactory. CFS Hi County Repon August 28, 2007 Page 2 of 3 Community Information and Health Education The Domestic Abuse Advocate/Health Educator attended the Domestic Violence Instructor Training Program in Kentucky. This training is focused on "train the trainers" with an emphasis on prevention of domestic violence. The participants attending that training were taught ways to present various domestic violence related topics such as Dynamics of Domestic Violence and Safety for Professionals. As a trained trainer, Carole Gruskin provided in-service training for members of the law enforcement in Kona and Hilo. It is the program's intention to provide additional training to other organizations and community members in the near future. The program was particularly successful reaching homeless families and individuals, the disabled, uninsured or underinsured women and men and substance abusers. The Health Education program provided information to 735 students in schools and 2615 individuals and families during community outreaches. A total of 12,000 indirect contacts were established at community health fairs, presentations and in-services for various organizations. The satisfaction rate was very high due to the excellence of the presenter and the materials presented. Performance objectives and output measures for the Community Information and Health Education: OUTCOMES Cumulative YTD 1. 80% of all participants of a presentation will show an increased knowledge of the 92% 654/712 information presented regarding sexual violence awareness through pre-post tests. 2. 50% of people participating in the program 94% 671/712 presentations will complete and indicate a high level of satisfaction of the presentations based on the information provided regarding sexual violence. CFS Hi County Report August 28, 2007 Page 3 of 3 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Child and Family Service PROJECT NAME: Family Violence Continuum of Care Program (Hilo and Kona) County of Hawaii $ 9,000.00 State of Hawaii $349,436.00 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 630.00 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ 5,153.00 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ c. $ County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Child and Family Service PROJECT NAME: Family Violence Continuum of Care Program (Hilo and Kona) Budget Category FY 2006-07 (0,/0,/06-06/30/07) ACTUAL EXPENDITURES $ $ $ $ $ $ $ $ $1.329.00 $5.407.40 $ TOTAL (Items 1-11) $6.736.40 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006.07 Family Support Services of West Hawai `i Program: Family Centers (Ka`u and Kohala) Family Support Services of West Hawaii 75-127 Lunapule Rd., #11 Kailua-Kona, HI 96740 Phone: (808) 326-7778 Fax: (808) 326-4063 Email: kids@fsswh.org August 24, 2007 Emily Naeole, Chair Human Services and Economic Development Committee Hawaii County Council 25 Aupuni Street Hilo, HI 96720 RE: Final Report for Non-Profit Grant FYE 2006-2007 Please find enclosed the final report for Family Support Services of West Hawaii's Family Centers. We appreciate your support in helping us make a difference in our communities. Please call me if you have any questions or comments at 334-4110. Me ke aloha, Huellyn K. Wh ord Youth Development Director enclosure A United tWty Adexy Family Support Services of West Hawaii: Family Centers at Ka'u and Kohala July 2006 through June 2007 Annual Report Public Benefits derived from County grant funds: The Family Centers' goals are to facilitate safe and nurturing environments where families can thrive. The intent is to support social development, strengthen the'ohana, decrease isolation and increase informal family networks in these beautiful but rural areas of our island. The Family Centers serve as a hub for the community and offer help without stigma. Because the Family Centers are embedded in the heart of Ka'u and Kohala, they greatly increase access for families seeking services and contribute to the community building process. There were a total of 256 new consumers and 717 repeat visitors. Each community is provided access to events, activities and resources which address basic needs such as food and employment. The Ka'u Family Center coordinator, Teresa Alderdyce contributed to the Ka'u Community Action Team and their planning of a family softball tournament. This event which is designed to educate the community about substance abuse and promote prevention while increasing opportunities for positive family interactions was attended by close to 200 people. Another activity supported by Teresa Alderdyce in conjunction with private business, Hana Hour Restaurant is the Keiki Christmas Party which benefited 550 people with dinner and all keiki received a gift to take home. In Kohala, Christine Morgan, Kohala Family Center coordinator partnered with the North Kohola Land Trust and Kohalas Project Venture to mark Make a Difference Day. 20 volunteers including youth provided 200 hours to help 5 families by fixing screens and windows, patching and painting homes, completing minor plumbing and electrical repairs. Youth had the opportunity to feel their muscle as a valuable resource in their community and were able to help others including their kupuna. This activity promotes respect for elders, increased connection in their community and relationship building along with the chance for intergenerational interactions. Ms. Morgan also worked with the Department of Health to form 'Ohona Quake Outreach to help with stress management which grew out of community reaction to the October 15th earthquake which severely affected North Kohala. 'Ghana County Report 06-07 1 Quake Outreach is a support to families and encourages links to mental health services as appropriate. In Ka'u, 147 individuals used the center to access the computer and internet to research a wide variety of health and human service issues, as well as use of the copier and fax machines. Youth complete research for school projects thereby increasing their computer literacy skills. The ability for our rural families to cross the "digital divide" and have technology available for their use is a critical resource that the Family Centers are able to provide. The Family Centers provided facilities to house activities to other service providers in our communities. The Ka'u Partnership meets monthly to give and receive information and also assess and address community gaps. This group consists of community members, Bay Clinic, Friends of Kahuku Park, Naalehu Main Street, Hann Hou Restaurant, Queen Lili'uokalani Children's' Center and Public Health. In Kohala, Alcoholics Anonymous is able to use the center to continue their meeting when they were no longer able to use the Episcopal Church after 30 years of meeting there. In addition, the Family Center Coordinator is a member of the Kohala Coalition Against Drugs (KCAD) which is task force of community, schools, youth groups, churches and health organizations to focus on bolstering resiliency in the community to deter substance abuse and promote a drug-free community. Number of new consumers 256 Number of returning 717 Total number of requests for information and referral 1126 Number of community members served during events 3290 Number of hours facilities used b other service providers 408 Report submitted by: Huellyn K~Whiitford 08/24/2007 Family Support Services of West Hawaii County Report 06-07 2 ATTACHMENT. xi Summary of FY 2006-07 Income AGENCY/ORGANIZATION: ml -SU or4-efviCPS VWe5t Nawa(I PROJECT NAME: I ly Q4~ rSC~? KWO k 40haIiq --r REVENUE S617RCES uNDS f NE4. jai zoos o . jJuly1,2005-Juice90.2007) County of Hawaii $ 45.0000 State of Hawaii $ 31, 3q 77e Federal Funds $ 04 013 Private Foundations $ 1 537 United Way Funds $ N C100 Admissions $ Donations $ 106 000 Fundraising $ ga as Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ TOTALf2EVENUES $ 416731900.- County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 ;d E d~ Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Pci`^It e~u oft gcrvlc_cs v r--ser "C1wCaII PROJECT NAME: FQ)'Y11 y G4-)ferS i a'u & i<dhcrl g Budget Category FY 2006-07 (07/01/06-0610107) ACTUAL EXPENDITURES .+5.071/.- _~Ei dbyCOUmyOmm SEist $ ~J-7 Z.~ h. R, is r l3eaito $ entalArrsurance d Cher s ";i dDr~11 ssepportedhynCOUrlty~rHnl'ltlrw $ 41:5 - J,.,~I'~,~[es~' ~1: $°[Stlmjren§2tNm , snip M% +.ca trJ:,y ~ i Ar,' YI '811ppOKlY~ COUn1xQnMfl7r1~ 00 } $ L-V, e>-I'-I - ,sus r ~rofessloal . k6ounting/BoOkkalae ; , z.+.a„-WIiaWePae5~K7Ihe1' iU;` "4 $ ~ Supplies OAice~#~gttenti°umeble:TslepMona;'F'F'ostaga~` F, L $ 'J, oI >rj- 1a. -1 Fre)ght: her 6 Uecupar r Rent utilities. Repairs & Maintenance $ tai. '.J 13 - 040 o T~ P,tase: Rental; Repairs a Maintenance Fli k r 8 Insurance aG(erieral liability Auto; Fire; Board insurance 9 OperatiOrls i'iggnfing; PArb ionstSUbscriptions: Membership zr t- „ t'1`3aies, tidA_rTSa piing; Ado Gasoline Purchase b51 - $ 10. Travel Arrfaie', Pert)tem:Ado Rental; Mileage Reimbursement c other 'c ientfssistance:CoMuactSerV=w. Ianena5 $ TOTAL (Items 1-11) $ -1 O' q }b' County of Havrai*i - Human Services and Economic Development Committee Nonprofit Grams- F)'2006-07 Friends of the Children's Justice Center of East Hawai `i Program: Special Needs Requests, Education, Preventions, and Training August 27, 2007 Office of the County Clerk Hawaii County Council Attn.: Emily Naeole; Year End Report 25 Aupuni Street Hilo, Hawaii, 96720 Dear Councilwoman Naeole, Thank you very much for your support of our organization. The grant awarded to the Friends of the Children's Justice Center of East Hawaii (FCJCEH) for the fiscal year 2006 - 2007 is greatly appreciated by the Board of Directors, staff, volunteers, and the hundreds of children whose lives were impacted by the grant. The FCJCEH expended all County Grant funds for the Special Needs and Enhancement, Center Support, and the Education & Prevention programs. Please review the attached report, and do not hesitate to contact me if you have questions or are in need of additional information. Sinc ly, Marcia Prose Board President Friends of the Children's Justice Center of East Hawaii Friends of the Children's Justice Center of East Hawaii 1290 Kinoole Street, Hilo, HI 96720 Phone: 808 935 8755 Fax: 808 933 0968 Email: fcjceh@fcjc.com Hawaii County Non-Profit Grant Award for Fiscal Year 2006 - 2007 to Friends of the Children's Justice Center of East Hawaii Year End Report Friends of the ChiCdren's justice Center of Fast 7-Cawaii (FCJCE74) The County Of Hawaii awarded $15,000 in grant funds to the Friends of the Children's Justice Center of East Hawaii (FCJCEH) for the 2006 - 2007 fiscal year. These funds were diligently disbursed throughout the fiscal year to support the needs of sexually, physically, emotionally abused and neglected child victims within our geographic districts, from Hamakua to Ka'u. Through our Special Needs and Enhancements Program, the County Grant helped fund over one thousand appropriate requests for abused / neglected children (e,g, emergency clothing, school supplies, correspondence courses, summer programs). This is similar to the number funded in 2005 - 2006. Also, the County Grant helped fund training for professionals who deal with abused / neglected children (e.g. therapists, police, counselors). The FCJCEH Special Needs and Enhancements Program is designed to help young abuse / neglect victims obtain basic living supplies, re-establish their self esteem, and develop positive self-worth. This program facilitates such services as: ¦ Emergency / essential items (diapers, clothing, shoes, car seats, etc. ¦ Emergency furniture (beds, mattresses, dressers, desks, etc.) ¦ Educational needs(school supplies, tuition, special classes, tutoring, etc.) ¦ Enhancements (sports costs, art classes, school pictures, etc.) ¦ Transportation (ground and air), dental work, temporary loans, and more The FCJCEH co-sponsored training programs for professionals (therapists, victim counselors, therapists, social workers, police, attorneys, nurses, etc.) to provide up to date and skillful services. These local trainings are organized and co-sponsored by the Children's Justice Center of East Hawaii. Also, the FCJCEH assists in sending professionals to other islands and the mainland for important trainings. Prevention and Education activities are another important part of the FCJCEH. These activities are designed to increase public awareness of abuse / neglect issues and appropriate actions to be taken in response to them. The FCJCEH partners with many private and government agencies, thereby increasing the efficiency and effectiveness of our work. The East Hawaii Coalition for Child Abuse prevention, organized by the FCJCEH in 2004, sponsors a number of activities in April (National Child Abuse Prevention Month), including a Family Fun Day, a mayoral proclamation, sign wavings, information displays, and radio talk show speakers. Information booths are set up at community businesses and at the Boy Scout Makahiki. Other ongoing education and prevention activities include semi-annual newsletters and collaborative work in the schools with the YWCA Empowering Alternatives Program. The FCJCEH Board continually seeks funding sources to support our many vital programs. Annual fundraising sources include a mailed out "Phantom Fundraiser," a golf tournament, participation in the Visitor Industry Charity Walk, and providing aid-station support for the Ironman Triathlon. Additional support is sought through grant funding. In addition to the accomplishments listed above, the FCJCEH continues to be able "he ping a victim become a chiCd again" Friends of the Children's jusrice Center of Fasr TCawaii (FCJCFTO to respond to program issues and opportunities effectively and in a timely manner. FCJCEH has become an accepted and valued member of our East Hawaii community. The following are examples of other accomplishments from the 2006 - 2007 fiscal year: ¦ Sponsorship of 10 teenagers to Winners Camp on Oahu, where they learned the basics of win-win conflict resolution, leadership skills, and positive communication skills. ¦ Funding, through County Council discretionary funds, to develop and implement quarterly follow-up activities for Winners Camp participants so as to strengthen and deepen their learning. ¦ Creating a partnership with the U.H. Hilo Performing Arts Department to produce an abuse awareness education play for elementary school students. ¦ Funding, through County Council discretionary funds, to research and develop abuse education and prevention activities for middle and high school students (to be done in partnership with the YWCA Empowering Alternatives Program). Revenue increase in annual fundraising due to the expansion of program staff duties and database management. • Production of two newsletters which were sent to over 1000 current and potential donors, community agencies, and elected representatives. ¦ Coordination of volunteers for special events related to fundraising, center support, and prevention and education activities. Sponsorship of our third annual Prevent Child Abuse Golf Tournament fundraiser. ¦ Participation in Macy's Community Day Shopping event. ¦ Successful Strategic Planning two day meeting. The Friends of the Children's Justice Center of East Hawaii will continue to provide services which support our mission: to help meet the needs of sexually, physically, and emotionally abused and neglected children. We will do this through our Special Needs and Enhancements program which provides direct aid for these victimized children. Additionally, our Education and Prevention Committee activities continually work to raise public awareness of child abuse and neglect problems, provide support for those in need of assistance, and encourage community members to actively report known abuse situations. The FCJCEH will continue to work in partnership with the Children's Justice Center, a branch of the Hawaii State Judiciary. We will provide support for the Children's Justice Center facility, and we will continue to co-sponsor training activities for professionals who work with abused and neglected children. However, the FCJCEH cannot offer hope, encouragement, and opportunities for these victimized children without the help of our primary funding sources, including the Hawaii County Council non-profit grant program. Mahalo! "he ping a victim become a chiCd again" Summary of FY 2006-07 Income AGENCY/ORGANIZATION: FRIENDS OF THE CHILDREN' JUSTICE CENTER OF EAST HAWAII PROJECT NAME: Special Needs Requests/ Education, Preventions & Training Programs ,q '{°i4u uq: 'atv+ P+ l' f; ;~x»." . lA'b9 t x=. c4k, +TT`h~ st k/E~OJRC~ r an curies Recet~e fxx~~r ++~f 1 d{ w* n y.ytk w{~ a.~'' ~ xi Jre Y~i L: x. W~"n",. ~+t~f5 Fk„ir z7^.,tt~ ~ ~ #~Jul~'4~2tto05~i;~~une 0 ?00,7~^~ a - .,,~r~.;. County of Hawaii 15,000 State of Hawaii $ federal Funds $ Private Foundations $ 63,500 United Way Funds 15,nn0 Admissions $ Donations $ 7,616 Fundraising (net) $ 24,035 Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ 941 Others (please list) a. Workshop fees $ 1,2Sn b. $ 7,5n0 C. $ IOTii2EVENlfES~" 134,577 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 its Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: FRIENDS OF THE CHILDREN' JUSTICE CENTER OF EAST HAWAII PROJECT NAME: Special Needs Requests/ Education, Preventions & Training Programs Budget Category FY 2006-07 (07/01106-0(,(.10/07) ACTUAL EXPENDITURES ~nas ~ "m">a'§` aA'L ~~"",,~~+ggryryqqq~yy"!!y,~ yy x e y, p e4 "~Yth~ f tls '~+an: t`'~: G b enapl~e suppo a byouotygranlr un an 7,500 Sm loyee•Ben~efs#lealtla&.Den1a11purace~Okhe`8enefits`t,; FbeiployeessbpportedbyCX'bun;:yr`srrt•Ondsoly)~ 335 h 4+b f° Y3 pq tlfl9-§sx,!y `'a' •4 a~o~Taxes"~~ 5111arkePs'i'bmPehsai~R~p;~~Dl fs e ~Fnl'ejnplo'"es suppoHed by Coun)ygrantfiunds ol}y) 378 ttanrdP+S',~'...xi 1Va ..y'q,~q x x-^T.~ts'A`S1'. n $ Q .P o#essfon Y= ees e~al 4ccouhhngBpdk epoq vti¢Fe~ dtrainlSiaUve,ee,(tM' 04, , $ Sujr~s Of6ee grogram aCEinsumab `le ielephone Ppistage 8* v + 1= ig YQthefia a 5 , .,E`N ;E } rK'ra'~i>~€ $ t~r'3/„FH dbFt+«';ar.a r i r p d r `k, 4 s 6 ~ d9tc[atic "#Rent,~Jliltbes Re alts S Marhlenance~s'7 ~ r~" t a r• .r { ( „k NV, 7 E u5 e? P, Haase Rental; Repairs SvWintenahoe?~ s 5 S x .T.:. 9rtsuraIn 'General ~¢n.iabiltly Auto Fire; Board Insurance e,~v + K~~*.+~a F Y ) ft et ~ 2,717 1 4N Ybf. t.'pb4~ Apera o s 6fni(FubGcations/S bscr~Nons,gtembership~ ja fi,ng• Aalo-`GasoLne urchas'e ~ ' $ to Trove ~AirYark,~ e~Dfem (AutoRkal:'fvdeageReimbursement N r *r y.~~ z z I Al Gthe~T~I~SC',,,"g" ItiientAssislancb Cunlract5evices E ry p 9 070 Sckl3aneobs V fir'IAL ND-9 $ q ~ a k 5"$C k. TOTAL (Items 1-11) l S , 0~0 County of Hawaii - Human Services and Economic Development Committee Nonprofit Crams- FY 2106-07 Friends of the Children's Justice Center of West Hawai `i Program: Basic Needs Program FRIENDS of the Children's Justice Center of West Hawaii 77-6403 Nalani St. • Kailua-Kona, Hawaii 27 n , (808) 331-2425 • FAX (808) 331-2425 e-mail: ~7.~a-'.-:+-.com . - - August 23, 2007 Office of the County Clerk Hawai'i County Council ATTN: Year-End Report 25 Aupuni Street Hilo, Hawai'i 96720 Re: Final report for Hawai'i County Human Services Non-profit Grant for fiscal year 2006-2007 Please find enclosed the final report of the FRIENDS of the Children's Justice Center of West Hawai'i for the use of Hawai'i County funds for the fiscal year 2006-2007. As you are aware, the FRIENDS of the Children's Justice Center of West Hawai'i (FCJC-WH) is a private non-profit corporation organized to administer one program, Enhancement and Basic Needs, to benefit children in West Hawai'i who have experienced abuse. No Hawai'i County funds were used for administrative expenses. The County of Hawai'i provided $12,000.00 for the Enhancement and Basic Needs program. This funding is critical to helping children in West Hawaii who have been traumatized by sexual assault, physical abuse or neglect, or who are witnesses to violent crime. One-hundred-eighty-two requests were approved and processed using County of Hawai'i funds during the grant period. One-hundred-twenty-six individual children were supported through these 181 requests. The assistance ranges from a $5.00 coupon for a child who has recently been taken into foster care, or is being transported to and from court, to participation in Winners' Camp for teens. Over all, the FCJC-WH approved and processed 802 requests, helping 428 individual children during the 2006-2007 fiscal year. On our evaluation form, which accompanies each request granted, one foster parent wrote, "As a foster parent I thank all of you for the support you give the children of West Hawaii. The kids can't ask for anything more than what you already do for them." Our Program Coordinator, Alice Daniel, will be pleased to provide additional information or answer questions regarding the report. Sincerely, Suzanne Gillam Board of Directors, Program Committee Chair FRIENDS of the Children's Justice Center of West Hawai'i FRIENDS of the Children's Justice Center of West Hawai'i Final Report for Hawai'i County Human Services Non-profit Grant for Fiscal Year 2006-2007 Enhancement and Basic Needs Program Client Services (Support) PUBLIC BENEFIT DERIVED FROM THE ENHANCEMENT AND BASIC NEEDS PROGRAM The County of Hawai'i grant to the FRIENDS of the Children's Justice Center of West Hawai'i (FCJC-WH) provides an important component of our work enhancing the lives of abused and neglected children in West Hawaii. The County of Hawai'i Human Services grant is critical for the success of the Enhancement and Basic Needs program. Statistical Background Information: July 1, 2006 through June 30, 2007, the FCJC-WH approved and processed 802 requests assisting 428 individual children. Hawai'i County funds were used for 182 requests helping 126 individual children. The attached report on the use of Hawai'i County funds provides detailed information regarding the type of requests funded for the entire 2006-2007 fiscal year. Program Highlights: Children's Justice Center Support: The FCJC-WH, as a private non-profit agency governed by a Board of Directors composed of professional and business leaders in West Hawai'i, provides basic support for the Children's Justice Center, a program of the State Judiciary, in a variety of ways. The FRIENDS help provide a warm, homelike setting where children can be interviewed about reports of abuse. A container of juice, a snack and a soft stuffed animal to hug are just a few of the ways the FRIENDS help. The FRIENDS also support the work of committees meeting at the Center and assist with the training of professionals. Food Coupons: Hawai'i County funds are used to purchase $5.00 gift coupons from the McDonald's and Subway restaurants. The coupons are provided to Department of Human Services, Child Welfare Division staff. The social workers and aides use the coupons when children are being taken into custody or being transported to or from court appearances. This is an important morale boost for the children. During the grant period, $385.00 from the County grant was used for this purpose. FRIEND Boxes: A FRIEND Box is provided to children taken into protective custody for the first time or suddenly moved from one foster family to another. The box is decorated with a ribbon and includes: (1) a homemade, unique pillow case made and donated by the Aloha Quitters of West Hawai'i, (2) items for personal hygiene such as soap, a new wash cloth, tooth brush, tooth paste, dental floss, dental rinse, shampoo and a comb and (3) a $25.00 shopping card for items not provided by the Department of Human Services. The FCJC-WH has provided 141 such boxes to West Hawai'i children since the inception of the program in November 2003. Generally other grant funds are used for this service. Upon depletion of other funding, however, Hawai'i County funds were used during this grant period to provide boxes for 3 children. Holiday Gifts for Teens: Since the Toys for Tots program is very successful in providing holiday gifts for young children, the FCJC-WH Board has identified a need to provide gifts to teenagers in foster care. One-hundred-three gift bags were prepared in 2006 for these teenagers. The major portion of the gift project is funded by other grant funds, however Hawai'i County funds were used to purchase the baggies and some supplies such as seasonal pencils and other inexpensive treats. A $25.00 shopping card for Borders Books and Music is included in each bag. Fifteen of these cards were provided to needy teens in 2006 using Hawai'i County funds. Medical Requests: The FCJC-WH does not generally receive requests for medical services, however, we have provided assistance in emergency situations where other resources are not available. The FCJC-WH sometimes provides a safety net when bureaucratic requirements delay access to medical care. Summer Camps: The FRIENDS helped several children participate in Tree Camp, Therapeutic Horse Camp and Y programs this year. $395.00 of County of Hawai'i funds were used in June 2007 to allow children to participate in West Hawai'i camp programs. Winners'Camp: Through our Client Services: Enhancement and Basic Needs program, (July 1, 2006-June 30, 2007), the FRIENDS assisted 20 trips for teens to attend the Winners' Camp on Oahu. Eleven teens were helped to attend Winners' Camps during that time period using Hawai'i County funds. The camp's innovative program is designed to provide critical tools for success in school and relationships and to foster personal growth. The Board of Directors of the FCJC-WH has found this camp experience to be a "life-changing" event for many of the teens who attend. One 13-year-old boy wrote a Mahalo letter to the FRIENDS saying, "Thank you very much for sending us [himself, a brother and a sister] to Winners Camp. It has changed my life completely. I used to get "D" & "C". Now I am getting "A" and B". Now I can control myself more. Now I have a better attitude and better relationship with my family." The Board makes a major commitment each year to support Winners' Camp participation by teens who have been abused. The FCJC-WH Board has also made a commitment to develop follow-up activities for the returning campers that will reinforce the values, skills and goals set while attending camp. These events have brought together a number of community leaders including the two Rotary Clubs of West Hawaii, Family Support Services of West Hawaii, the Neighborhood Place of Kona, the Teen Court, the Aloha Performing Arts Company, the Soroptomists of Kona and the Kona Theater Preservation Society. A grant from the West Hawaii Fund has supported the initiation of these efforts. The Winners' Camp graduates attended a retreat at Kalopa State Park over Martin Luther King weekend in January 2006 and will do so again in 2007, hopefully with Winners' Camp graduates from East Hawaii. They have gone bowling, seen the movie, "Pursuit of Happyness" about a man and his son's struggle with poverty and homelessness, attended two plays at the Aloha Theatre, helped with orientation for teens going to Winners' Camp for the fast time and helped give back to the FRIENDS by walking in the Hotel Industry Charity Walk in May. To date, it has not been necessary to use Hawai'i County funds for follow-up activities. County of Hawaii Funds 2007 2006 TOTALS Client Support through Children's Justice Center $ 115.00 $ 75.00 $ 190.00 Enhancements/Other $ 652.25 $ 346.93 $ 999.18 Eme en /Basic Needs/Other $ 147.00 $ 56.00 $ 203.00 thlectic Lessons $ 249.54 $ - $ 249.54 Clothing $ 550.00 $ 200.00 $ 750.00 Christmas bags - teens $ - $ 638.41 $ 638.41 Dental $ - $ 500.00 $ 500.00 Education $ 700.00 $ 575.00 $ 1,275.00 Food Coupons $ 235.00 $ 150.00 $ 385.00 FRIEND Boxes $ - $ 75.00 $ 75.00 Graduation Expenses $ 480.92 $ - $ 480.92 Medical $ 160.00 $ $ 160.00 Music Lessons $ 90.00 $ $ 90.00 School Break Programs $ 300.00 $ 520.00 $ 820.00 School Pictures/Yearbook $ 44.20 $ 64.58 $ 108.78 School Su lies/Fees $ 134.00 $ 150.00 $ 284.00 Summer Cams $ 395.00 $ - $ 395.00 Winners'Camp $3,233.93 $ 1,162.24 $ 4,396.17 TOTALS: $7,486.84 $ 4,513.16 $ 12, 0 "'yF y#~-(~.,{•~$ • .fix Summary of FY 2006-07 Income AGENCY/ORGANIZATION: FRIENDS of the Children's Justice Center of West Hawaii PROJECT NAME: Enhancement and Basic Needs Program ~N SitURCS FUN©StEi1A FxD County of Hawaii $12, 000.00 State of Hawaii $ 0.00 federal Funds $ 0.00 Private Foundations $107, 000.00 United Way Funds $ 0.00 Admissions $ 0.00 Donations $ 40,931.65 Fundraising $ 4-079.90 Pay Phone $ 0.00 Vending Machines $ 0.00 Service/Program Fees $ 0.00 Third Party Reimbursements $ 0.00 Tuition $ 0.00 Client Private Fees $ 0.00 Interest Income $ 4,059.96 Others (please list) a. $ b. $ C. $ TOTAt_t;EVENUES $168,070.51 County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: FRIENDS of the Children's Justice Center of West Hawaii PROJECT NAME: Enhancement and Basic Needs Program Budget Category FY 2006-07 (07/0110,-06/3007) ACTUAL EXPENDITURES t { 0.00 `tre9s 1tld&a~talirastsrlti~ 3 amaYaes byGiintl!ratirtdsonll= w 0.00 2 $ ."'`Fmxmp'9oYeessporledbyCountygrerftYunbsor~'ly~ $ 0.00 % x x wr P,rOfES"~k1 '~be`i' ~ III` 19Y~1nt1rg16oyDylf~~ikltt'S; $ 0.00 r1+i Supplk§ LNFicB dram; Consumetile;?elephtirie; Postage&:` . ~.w&,. i9DUIe~ $ 0.00 Accupanc r !?ertl utilities; Repairs & Maintenance 0.00 EYiprflerAtr Purchase; Rental; Repairs 8 #Aainterhance. i't 0.00 $ 6 hmranre i= aersl Liability; Auto; Fire; Board insurance 0.00 9.i, flfiefatl0I!$-;P-flnllnQ,,PuhTM.aU0r15/SUbSCr#P1iPn5: AfAemtl@ISttlp. ' *as, StaTf?ratifing; Auto Gasoline Purchase $ 0.00 10. Travel AiRara 3'er Diem; Auto Rental; Mileage Reimbursement 0.00 17. OtherrTox-caeari ;CliantAssistanc%ContractSerVices; t~istclanerms $ 12,000.00 TOTAL (Items 1-11) $ 12, 000.00 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grunts - Fl' 2006-07 Goodwill Industries of Hawaii, Inc. Program: Work Experience v: X Goodwill August 23, 2007 Industries of Hawaii Office of the County Clerk Hawai'i County Council ATTN: Year-End Report 25 Aupuni Street Hilo, HI 96720 Dear Office of the County Clerk, This will serve as the narrative report in regards to the FY 2006-2007 Grant Oahu Award of $20,000 for Goodwill Industries of Hawaii. Administrative Ofte During the fiscal year 2006-2007, Goodwill Industries of Hawaii received 2610 Kilihau street $20,000 from the County of Hawaii. Goodwill Industries invested these grant Honolulu, HI 96819-1020 monies to create a Work-Experience Program to provide wage subsidy for Bunnetsr (808) 836-0.313 participants with disabilities who are enrolled in a Goodwill Industries training Fannin- (808) 833-4943 program. Participants were able to choose to participate in the Janitorial Program or the Textiles/Wares Processing Program. The Work Experience program followed guidelines as set forth by the Department of Labor. Goodwill Industries Beretania Office has a sub minimum wage certificate that requires the following: a standard be set 1085 Betrutnia .Street for each work station, community wage survey be conducted annually, and that Honolulu, HI 96814 each participant's productivity is measured every six months. Goodwill followed Business: 1808) 524-6942 each standard in the implementation of the Work Experience Program. Fmsimile (808)521-16,37 Preliminary Training through a mentoring program was conducted during the first two weeks of entry into the program. Daily staff supervision of work activities was performed in order to provide continual instruction and to reinforce correct East a "a'i work procedures. Participants received a bi-monthly paycheck as determined by Hilo Otte the hours they worked. 500 Aolanianaole Avenue, Suite 1 Hilo, HI 96720 Through the grant award, 18 individuals with Developmental Disabilities learned the power of work, experienced the joy of a paycheck, learned valuable vocational Bns;nttr Bob) 9ct-o30' skills and are progressing in their goals toward self-sufficiency. Facs;mi(e (808) 969-3861 Maui Maui ow;te 2.50 Alam.ba Street, Snits N16A Kahului, HI 96732 Besinesv (808) 873-.3972 Goodwilllndmtries ofHalvaii, Inc. Facsimile: (808) 873-3974 www.bigoodwill.org Page 1 of 1 Edwards, Tiffany From: Kathleen Nielsen [KNielsen@higoodwill.org] Sent: Thursday, December 06, 2007 5:12 PM To: tedwards@co.hawaii.hi.us Cc: Syrena Glade Subject: Copy of County grant final report for 2006 - 07 Attachments: HH-Hawaii County Grant-Annual Reports-2006-2007-narrative report.pdf Attached is the report we discussed on the phone. Please contact me if you have any question. Mahalo nui loa Syrena, please put this letter in the CMD drive. Kathleen Nielsen, GCDFI East Hawaii Branch Director Goodwill Industries of Hawaii, Inc. 500 Kalanianaole Ave, Suite 1 Hilo, Hawaii 96720 808-961-0307 ext. 1401 We see the Good. We see the Will. GOODWILL WORKS! Our Mission: Goodwill Industries of Hawaii, Inc. helps people with employment barriers to reach their full potential and become sell- sufficient This message contains confidential information and Is intended only for the Individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender Immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system, E-mail transmission cannot be guaranteed to be secure or error-free as Information could be intercepted, corrupted, lost, destroyed, arrive late or Incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions In the contents of this message, which arise as a result of e-mail transmission. If verification is required please request a hard-copy version. 12/7/2007 Funding from the County of Hawaii was used to train and compensate the individuals. Training was provided to allow them to attain and maintain skills in the areas of making choices, mobility, community access, communication, interpersonal relationships, social competency, money management, and pre- vocational readiness. Each participant's goals were developed in an Individualized Plan. Program participants were provided with valuable work experience to enhance their skills in a real work environment and learned the value of earning a paycheck. Mahalo nui loa to the County of Hawaii for helping Goodwill Industries of Hawaii make such a positive impact on these individuals and their families. Respectfully Submitted, y W GUt e~ Mazy oblee, Program Manager Kathleen Nielsen, Branch Director 2 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Goodwill Industries of Hawaii Inc. PROJECT NAME: Work Experience for Persons with Disabilities County of Hawaii $ 20,000.00 State of Hawaii $ Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Mahcines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Operating Funds $ b. $ C. $ County of Hawai'I - Human Services and Economic Development Committee Nonprofit Grants - FY 2006.2007 Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Goodwill Industries of Hawaii, Inc. PROJECT NAME: Work Experience for Persons with Disabilities may... ( in _ RAY'. 1. Personnel: Salaries (For employees supported by County grant funds only) $ 15,547.00 2. Employee Benefits - Health & Dental Insurance;Other Benefits (For employees supported by County grant funds only) $ - 3. Payroll Taxes . FICA, SUI, Workers' Compensation, MI (For employees supported by County grant funds only) $ 1,769.00 4. Professional Fees - Legal; Accounting/Bookesping; Audit Fees; Administrative Fees; Other $ 2,684.00 5. Supplies - Office, Program; Consumable; Telephone; Postage & Freight, Other 6. Occupancy - Rent; Utilities; Repairs & Maintenance a - 7. Equipment - Purchase; Rental; Repairs & Maintenance 8. Insurance - General Liability, Auto: Fire; Board Insurance S - 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ - 10. Travel -Airfare; Per Diem; Auto Rental; Mileage Reimbursement $ County of Hawan . Human Services and Economic Development Committee Nonprofit ennts - FY 2006-07 Habitat for Humanity West Hawaii Program: General Operating Support Habitat for Humanity Year End Report Public Benefits Derived from the Hawaii County Council's Non-Profit Grant Funding This past year has been one of extreme growth and development for Habitat for Humanity West Hawaii. Our capacity to build homes and partnerships has been strengthened due to the fact that we were able to hire several consultants with experience in fund development and, strategic planning who have spent this past year lending their skills to strengthen our affiliate. The citizens of West Hawaii have derived great benefits from the increased activity by our affiliate. Our most notable accomplishment is the execution of a Blitz Build, or an entire home built in just 10 days. The 6 members of the Winterstrom family moved from a tent into a safe, decent, affordable home. To accomplish the building of this home, our affiliate utilized over 200 volunteers contributing over 1000 hours of their time. A notable outcome is that many of these new volunteers have expressed interest in becoming more involved with the affiliate. Some volunteers have stepped up to help us with some minor repairs that needed to be done last week at the house of one of our future partner families. Volunteers who worked on the Blitz Build expressed excitement and eagerness about working on future projects with our affiliate. They learned many valuable skills and experienced what it feels like to make a change in a family's life. The sheer number of community partners and volunteers involved with this project is quite a change from the 25 volunteers who helped build our first home just a few years ago. This is a testament to the hard work of our Executive Director and Office Manager/Volunteer coordinator over the past year. Over the past year we have also been holding quarterly "Restore" sales of new and slightly used building materials that we receive as donations from hardware stores, community partners and the general public. We have been able to raise nearly $20,000 from these sales to benefit our programs. The community has also benefited by having a worthy organization to which they can donate their quality items and keep them out of the landfills. Community members have the opportunity to purchase items for their home at 50 - 75% of the retail price. Due to the success of these sales, we have been able to acquired and move into a new office space adjacent to a warehouse where we plan on opening a "Restore" with permanent hours. The benefits of this endeavor to our affiliate as well as the general public will only continue to grow as the store becomes an established business entity in the West community. We have also recently entered into a partnership with the Department of Hawaiian Homelands to begin building with Native Hawaiian families living on those lands. We are in the approval process for our first DHHL family with whom we will build a home early next year. The DHHL has donated 2 lots for which we are currently soliciting applications on those lands as well. This is a partnership that we have worked hard to secure, and feel it will be a great way for Native Hawaiian families to benefit from our services. In addition to the home for the Winterstrom family, we have finished two other homes, facilitated senior home renovations, and helped several families with damage done to their homes during the October 2006 earthquake. We have worked hard to raise name recognition of our affiliate in the community and show people what good we can do. This year has been pivotal for our growth and development was made possible in part by funds received from the County of Hawaii. Without the funding to pay for our staff, our impact in this community would have been extremely limited without much opportunity for growth. Because of what we've been able to accomplish with those funds, we are excited about our continued potential to help West Hawaii families. wrt e a~ .~~p-n Summary of FY 20066-07 Income i away I AGENCY/ORGANIZATION: flabli tt for 1 IuI11G nity Ilie5f ll PROJECT NAME: 0mra) Q.Vernbuq Supporl REVE+it~E SOURCES v FUNDS Imo. fvu0W`: e>y Fil .e'~ ,3 i......,T'NAy.$h 5:<a009rr 90300 5t County of Hawaii S 15 000 State of Hawaii 5 federal Funds $ Private Foundations s q 000 United Way Funds $ 1 Q 00 Admissions $ q2 Donations $ 72 ZZ3.O0 Fundraising $ a5 059-06 Pay Phone $ Vending Machines $ Service/Program Fees $ l Ob , b 0 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ 2 35 Others (please list) a. $ b. $ C. $ TOTAL REVENUES $ ~A a County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 ''~°rr~?~cH - Summary of FY 2006--07 Grant Expenditures AGENCY/ORGANIZATION: 1IQbiW for Humariffit VVWf HoNahPROJECT NAME: Gerieral Operafina Su=rt Budget Category FY 2006-07 (07101/06-06 30,07) ACTUAL EXPENDITURES t is . W-, 4 iA ytGOiMygrafir $ 24, 3(010.4 r - ax4i 1 .1 f ~,Y99ea1lla$3~enla7lnsut2liCa;fltl~;f3`Ene3it6.r acre iijlss[oyaR?asuPDoitBdby-CounWIragl urnl8 oa J~°-`. $ W"` i .li, it'el~"wl~"~~~'~19t`1~lAllQY, 4'el~pOIRIIiA19OI~f~{~`~~P~r~brl~nwalraraar,eaer $ y, M4Pn-f5 t`~' 44ft m~-J~'~ $ " St ibs' Illicit-Posteae S 4JRiiar g O6e6pa co Rem'Rides; Repairs.& Maintenance' x~x~ $ Er alptasrf .Pxgchasa, Rental; Repairs 8 Maintenance 8 lnsurapce General Liabtltitq Auto; Fire; Board Insurance n, pe. 612 9. Operations VArAn -Publications/Subscriptions; Mernbership . des;SlattTirairitng;Auto GasolnePurchase $ 10. Travel Airfare; Per lDiem; Auto Rental; Mileage Reimbursement $ 1! (9thgr Toz; Client Assistance; Contract Services; 5 `Mi851ariepiias.. $ TOTAL(Itemsi-ii) $ 0 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grams- Fl' 211166-117 Habitat IT for Humanity" West Hawaii "Building Houses, Building Hope" The Winterstrom Family thought that June would never get here as they patiently awaited construction to start on their brand new home in Ocean View. Months of preparation, hundreds of volunteers, and thousands of dollars in donations later, June 7th came. And just 10 short days later, the Winterstrom family moved from a tent into their brand new home. The Winterstrom family reads blessings and messages The Winterstrom family home is the third complete that volunteers tied to a tree near their new home. home built by Habitat for Humanity West Hawaii since our founding in 2002, and it was the first accomplished in a 10 day "Blitz Build" format. We know we can do much more for West Hawaii families and we have big plans for the next year. Habitat for Humanity partners with hard-working, local families to build simple, decent homes using volunteer labor. The Winterstrom home, a true labor of love by the communities in West Hawaii, required over 200 volunteers and more than 1,000 volunteer hours to prepare and build. People stepped up to volunteer and donate everything from lunches, to The family in front of their new home roofing skills, to plants to decorate the family's yard. Mill This project could never have been carried out without the support of West Hawaii and its businesses and citizens. j Thank you so much for your past, present and continued support of our organization and the families that we partner with. Two of the Winterstrom girls on the day of the dedication of their new home ~ II „i_'o Mahato Nui Loa The visign of Habi- at fob 4iNtiaility that comes a part of your life, and often tional to work as Senior Chapter it has been a year of great transi- a that of your family members. We Performance Manager of the and and change for our affiliate, ' don't just employ people, we err- Phoenix branch of the Make a and our Board of Directors has brace them. We are happy to have Wish Foundation. Our affiliate has been no exception. We would like wn leaps and bounds during = to say "Mahalo nui loa" to JoAnn embraced Gail Mundt and her fam- groro 8 months that Susan has been Farnsworth, founding member and ity and we appreciate her efforts the -we've developed a ReStore, for the past year and a half. Gail here former President of the Board. set the stage for our first Blitz JoAnn has shared her time and served as our Operations Manager/ Build, and developed some part- talent with our organization since Volunteer Coordinator during that nerships which will provide us a _ its inception, either through grant- time. We will remember Gail for , relationship-building, vol- her grace, compassion, and incredi- wealth of opportunities this year. ish Foundation will writing unteering at events or in countless ble ability to multi-task. We wish The Make a W ways. We would like to wish Gail and the Mundt family aloha certainly benefit greatly from her other a' other the warmest of like to, and nui loa, and all the best. We also charisma, passion and dedication JoAnn recent) bid 'aloha' to Susan to her job. Aloha and Mahalo nui can't begin to thank her enough for Sewell, who loaf her years of dedicated service to - West Hawaii families. was our Interim Ex- IMF#QE Thanks are also due to Pono Jack- ecutive Di- TVUi~~:~1~~=son and Jim Kerver, who have re- rector for cently stepped down from the the past 8 'd Board of Directors. Jim continues months. his service to Habitat for Humanity Susan is by chairing our building committee. moving away Mahalo nui loa for all you have from a 20 done and continue to do for our year career ic- with Habitat community. for Human- 3 Habitat for Humanity really be- ity Interna- t(~tetC , %3 f 4, What's in ReStore for the Summer Our dream of having a permanent ReStore will open many doors for items out of landfills and providing ReStore location has finally become our affiliate. The relationships an opportunity for them to be used a reality. That's right folks. No more we've built and are continuing to by someone else. - - traveling down to Honaunau to get build with local hardware, furniture new or gently used building materi- and home stores are priceless. We hope to open the retail store a als and other things for your home Also, as we move towards more few days a week starting in June and Wed at SO- 75Y" off the retail price. We "green" practices in our home- will be accepting your donations of - have recently acquired a new space building, (the introduction of solar new or gently used materials on an in the Kaloko Industrial area which heat and energy in our homes, etc) on-going basis. Feel free to stop in will serve as our new ReStore ware- we are happy to be able to do our and check it out. Call us for direc- house and office. We feel that this part for Hawaii by keeping these tions and more info at 331-8010. PAGE 2 A Fresh Start The staff and volunteers of Habitat Mehau, to the Habitat team. Beth of the University YMCA of • for Humanity West Hawaii would like comes to us with 15 years of ex- Greater Toledo, brings 14 - to wish you a happy Spring! There's perience in project management, years of non-profit knowledge • • no better time to celebrate new be- and is excited about her new role and experience to the team. If _ ginnings and fresh starts. You may with Habitat. "I've wanted to you haven't been in to visit us • • have noticed that we have recently work with Habitat for Humanity lately, feel free to stop in and • • changed our name from "Habitat for ever since I was eleven years old say "e komo mai" to the new Humanity Kona" to "Habitat for Hu- and believe this is just where I am staff, or to chat about just • manity West Hawaii." We feel that supposed to be. I'm excited to what it is that we've been this change more accurately reflects work for such a great visionary doing al! winter. • • • • the community we serve, which ex- organization and to work with tends from Ocean View to Kawalhae. the dedicated volunteers who Gail Mundt, Beth Mehau, But our name isn't all that's Chang- share its vision for affordable and Susan Sewell ing! homeownership qqq''' opportunities," said We have recently welcomed several Mehau. new members to our Board of Direc- tors, including Laura Acquino, Scott We have also re- i Craven, Pete Hendricks and Brenda cently welcomed Lam. We are looking forward to the Vickie Bauman to ` coming months and seeing what all the Habitat for Hu- of these dynamic new personalities manity West Hawaii $ can accomplish together! team as our new office managers In February we welcomed our new Vickie, as former r Executive Director, Beth Anthony Executive Director - Let's Blitz! Time for a 10 dy House Build a We are all very excited about this strom's, a hardworking Ocean View for detailed information and direc- year's spring Build-a-Thon. A family with 4 daughters, share in tions to the job site will be provided • i,`.y "Build-a-Thon" is a public aware- the dreams of becoming home- closer to the event. If you or a group ness and fundraising event on owners like the majority of Big you are a part of would like to help • behalf of Habitat for Humanity Island families. They have lived in us build this home or make a dona- affiliates across the state of Hawaii cramped quarters for too long, tion or sponsorship, please contact What matters: which provides an opportunity for patiently awaiting a chance at a the Habitat office at 331-8010. Habitat supporters to raise money new start in a new home. The and help build Habitat Board of Directors has homes with eo- approved a new home to be built f _ pie in need. t is for he Winterstrom family. We We a Moment of also a great op- will complete their entire home in p portunity to show just 10 days. The Winterstrom )'Our rime... the community home will be Habitat for Humanity Habitat's role in West Hawaii's first Blitz Build. Even if you have done so in the past, making a differ- we would appreciate if you would ence in West Ha- Our staff, board, and committees take the time to fill out the enclosed waii . Our Build-a- have been preparing for months to volunteer form and send it with the Thon this year will make this project a reality, and we provided envelope to: center on a new can't believe it's alreadyjust home build in Ocean View for the around the corner! The build will Habitat for Humanity West Hawaii, one of those families. take place June 7`n to the le in P.O. Box 4619 Y Ocean View, and we need lots of Kailua Kona, HI 96745, The cost of homes and land on the skilled and unskilled volunteers to Big Island excludes more than half help. Volunteers will receive lunch We are updating our records. of all West Hawaii families from and beverages, as well as a free Mahalol homeownership. The Winter- Build-a-Thon t-shirt. Please call us A Love for Habitat PAGE 1 Congratulations to Tim and Christian Tim and Christian son, Michael and Susan Dell Foundation, Marasciullo who were married on Janu- Marasciullo hold Robert C. and Helen F. Nichols Fund of the ary 27`h, 2007. We wish you continued Habitat close to Hawaii Community Foundation, RR Roof- blessings, peace, prosperity and happi- ing, Starbucks, Title Guaranty, Water their hearts ness as you share in your life together. Works, West Thomas Surveying, Wells Please know that as you have held Habi- Fargo Housing Foundation, and Westside tat for Humanity dear to your heart we f We would also like Electric. Mahalo as well to the many spon- too are holding you both in the highest to say thank you to sors who will contribute to this event, but and best. We extend a special mahalo to the following or- haven't been confirmed as of press time. all of your guests who generously do- ganizations and nated to HFH in honor of your love and sponsors who have We would also like to thank Gray's Furni- commitment to each other. It reminds contributed to our ture, Lowes, Starbucks, and the University us all of our own commitments that we l~l upcoming Blitz of the Nations for their donations and have made to HFH and surely has in- Build. Mahalo to: time. And of course, to all of our volun- spired us to continue this work with love The Case Foundation, Davis Tile and Marble, teers, Board of Directors, and committee and aloha. Again Mahalo Nui Loa.. From Hooters of Kona, HELLO, HPM, inter-island members, Mahalo for your continued dedi- our ohana to yours, we extend a deep Solar, Kona Board of Realtors, Kona irrigation, cation while our affiliate grows and felt gratitude to you both and we wish Kona Ka'u Landclearing Inc, Kona Transporta- changes! you well. tion, Mark Kent Plumbing, Maryl Group, Mat- Lorraine Highkin, HFHWH Founder, Honored Habitat for Humanity West Hawaii founder Lorraine, "My name was called for the truly an out- Lorraine Highkin isn't one for awards. Humble Golden Years Award. I felt like an Academy standing per- and gracious as she is, she does things for the Award winner. I was truly speechless which son. Without pure joy of helping others, and not for recog- was probably a first for me. And I think I am her, HFHWH still flying. What really cheers me is that a wouldn't be nition. But when we heard about the Out- small idea and a little step forward can make where it is standing Older American Awards, we couldn't big changes. I thank Habitat for making it all today. resist nominating her. possible. I thank the wonderful staff and board working so hard. Sometimes it feels Accompanied by her husband Harry, Lorraine so hard to keep going forward but with all Lorraine gives and other nominees attended luncheon at a gift to a new the Hapuna Prince Ballroom, complete with our feet marching, we do proceed:" homeowner at food, good music, and of course, leis. The her home We extend a Mahalo Nui Loa and congratu- dedication in en- awards ceremony followed the food and lations to Lorraine Highkin, a visionary, and tertainment. "TO my utter amazement," said February. Spring Wish List if anyone has access to the following items • Fire-proof, lockable cabinet • Pick up truck for Restore (new or gently used) we will be happy to take • Gas grill • Power cords/surge protectors them off of your hands. Call us today to do- note at 331-80101 • Hand sanitizer • Toilet paper • Hand soap, liquid • Paper towels • 20 x 20 tents • Hand tools for use by volunteers • Racks for brochures • 2x4s, 4feetandlarger • Kleenex • Signage for new location • Push broom • Love seat, wicker or bamboo • Shop vacuum • Cash register/Cash box • Paper shredder • Housing for VISTA (See article • Digital camera on page 4) • PC Desktop Computer • Dustpan Habitat for Humanity West Hawaii P.O. Box 4619 Kailua Kona, HI 96745 HFHWH Board Message From the Director Need VISTAS ' Directors: and Housing Tom Whittemore, "There is a wonderful mythical law of swinging a hammer, your giving is nature that the three things we crave contributing to the better quality of Habitat for Humanity West Alan Brooks ' ' the most in life - -happiness, freedom, lives for Hawaii island families and Hawaii is one of the many Sue Corroil and peace of mind-are always at- their children. We cannot measure Habitat affiliates through- Scott Craven twined by giving them to someone how even the smallest act of giving out the U.S. that is utilizing else" Peyton Conway March will impact the families we serve. We a VISTA. VISTA volunteers Richard Emery would have to live for at least three serve a full-time, year-long Lorraine Highkin Pete Hendricks to fourgenerations to understand how helping one family break the term at various non-profit Ron Hochuh cycle of poverty through home own- organizations dealing with ership affects our entire society for issues of poverty and home- Chris Krueger to come. But God does know. It lessness. VISTA's receive a Brenda is through these acts of selfless kind- monthly living stipend to ness that we bless our island with cover basic expenses . If you grace and compassion. I am deeply or anyone you know is in- grateful for all of your acts of kind- terested in applying for vari- ness and your continued willingness ous VISTA positions with To donate, Vol- Here at HFH we are blessed to wit- to serve the vision of a world where HFHWH that will be opening unteer, or for ness this very act of giving on a daily poverty housing and homelessness this fall or you would be more in Enna- basis. Whether it be the generosity of no longer exist. a monetary donation, the recycling of able provide housing for qon please call a VISTA at a reduced rate, 331A fO. materials for our Restore, being of Moholo NUi Loo - BethMehauExecu- service on one of our committees or tive Director please call the office at 331- 8010. Post-it® Fax Note 7671 Dace # of 1t a) -:H gas To From / e1g 192~3;t &:i a~ CO (t Nrlf Phone#` _~Q O Pho e# Fax# December 7, 2007 jl Fax # l (r!_I g l //ZC/ Attn: Deanna, Habitat for Humanity West Hawaii Attached is the 2006-07 Non-Profit Year-End Grant Report received from your organization on August 7. In the first attachment, it is noted that the County of Hawaii grant was for $15,000. In the second attachment, the total grant expenditures are for $27,746.32. The discrepancy is $12,746.32. Your report doesn't state where this additional $12,746.32 comes from exactly. Actually, the total in the second attachment should state $15,000, which is the amount you received from the county for general operating support. It would be most helpful if you could either correct the second attachment, or if you could explain the discrepancy of $12,746.32. If you could send this information to me at your earliest convenience, fax or email to tedwardsna~o.hawaii.hi.us is fine. Thank you very much ahead of time. With aloha, ) ~kow_,L_ Ti dwards Hunt Legislative Assistant for Puna Councilwoman Emily Naeole Dec 10 07 12:09p p 1 U1:G-Ut-i'UU1 M UL:3Z M Gottt County Ulerk Mice rMA NU. OU0 a01 o61L r, u: ,i ,.1rr rco+_"T Post-;,V Fax Note 7671 Do 1 4 f ; AyyAy L To c~1V1 V1~ f10I j COZA December 7, 2007 ~ V S ! 1 "L. AWL: Deanna, Habitat for Humanity West IIawai`i Attached is the 2006-07 Non-Profit Year-End Grant Report received frut,j your organization on August 7. In the first attacluuent, it is uoted that the CodiLy of Hawaii grant was for $15,000. In the second attachment, the total grant expend ~fares are for 527k d6 2. The discrepancy is $12;74532. Your report doesn't state w'jere this additional $422746.32 comes from exactly. Actually, the total in the second attachment should ale $15,000, w ich } the amount you received from the county for general operating sup uld bc;l~tost hel pful if you could either correct the second attachment or if you could explain 11;~ discrepancy of I If you could scud this information to me at your earliest convenience, fa r'or email to tedwards( co.hawnii.hi,us is fine. Thauk you very much ahead of time. With aloha, CO C zt Ti a y .tI Irds H I ; C m Txgislahve Assistant for Pm a Councilwoman Emily Nacole if1 3 r° X ~ .I9 N ` CJ l~ N 4` t C O -SC-L, Vr\ Y-'\ LL `?t /f Dec 10 07 12:09p o.2 DEC-07-2007 FRI 02:33 Pit Co PH County Clerk Uliice 1•Hh MU. nUn dot Dd:( uo ATT/ICNMENT x Summary of FY 2006.~0i7 Grant Expenditure AGENCYIORGANIZATION, L f abi-to 1.I~~ ,y1c Hugo ~~_I V W_a~ 1 PROJECT NAME: General nMr l~tAm r T~ Budget Category Fr 2006-o7 ,mnlge-os1wmr) ACTUA L I'kENDITURIiS -ate t Personnel: Salarles - QQ~~ (Forenpbyftssupw~d by Coundy Waal haws only) s~ y(0~3 ~Stv s. Employes Bane6b Health 6 Deed Irxurance; other 6ensrss, .(Far erptoyess¦rppsmd by Coulayeranl tends only) S T (FOr wnMMaaLWP by ~+ag9rarn tends only) 5 2~ I(y_ '41. Proress"I Fees - LegRl; AomuMMglBooMkeepug: Audit Fees: ii • AdmMiihelNe Fees: C1her S _ S Supplies -Office; PMpvs KCorsuM*k; Teolme; Postage 6 Freight o0wir $ - 6. Oecuporny- Rent; Utilities; Repaim 8 Mainlernnee - W 7. EquipmnN - PUchme; Ronal; Repays 8 Mainlsnanoe S ~ - 6. Insurance -G"8l LlabJhy; Auto; Fire: Board Irworence 9. Opemdons - Printing; Pub%CQtlorslSubsciripRgns; Men*wrsNp Dues; "Trdnbg: Aulo Gasoline Purchase S - M TraRel - 1liriars; Per Diem; Auto Renal; Mileage Reimbuisement S 11_ Other-Tax Soreening;ckmmsislance: Conlramsenril=; MlsceRaneors $ - TOTAL )hems i-11) co Counly or Hawmi - H=en Soryiaes and Economic Developmen Conrm im %onpro111 G n nlf- F\'+.IaH•Oi Hawaii Centers for Independent Living Program: Independent Living CENTER FOR INDEPENDENT LIVING -ISLAND OF HAWAII Hawaii County Non-Profit Grants ANNUAL REPORT Fiscal Period July 1, 2006 to June 30, 2007 Hawaii Center for Independent Living-Island of Hawaii has provided services throughout the County. The main office is in Hilo. Our Independent Living Staff are housed around the island. In that way we can provide services to our customers in their home communities. We travel to them they don't have to travel to us. Each of our customers develops a service plan in their own words to define what they need and how it will be determined when their goal is met. All goals are time limited and are divided into significant life areas. We have included the demographics on the persons who receive our services. As you can see in the chart 92 persons started services since July 1, 2006. 54 persons had their service records closed with 67% meeting their goals, 17% dropping out of the program, and the remainder either having died or moved to another island. One of the unique aspects of HCIL Statewide program is that residents of the Big Islands can receive services no matter where they are in the State. If they go to Oahu for medical care or to see family, the Oahu office provides supports while people are there so none falls between the cracks. One of our projects this year has been to work with adults who are deaf on how to fill out forms for themselves. Many of our customers are illiterate. In this way, they do not have to rely on their children to be their support when they apply for jobs. We continue our work with Private, County and State entities to work with people so they can find a home or maintain the home their in. We have screened personal assistance applications for our customer and helped them get reliable help. We are working with a person who has a disability who had a problem with a local authority not understanding that they could not remove the daughter from the home because the mother had a disability. Once the parties involved were educated regarding the law by CIL all parties involved could move forward with a treatment plan to reunite the family. In another case on the island, an large employer was refusing to allow a person with a disability to return to work because of the employers lack of understanding of the disability and the law. The person with the disability learned how to work and educate the employer. That person has returned to work. The last case I will describe to you is one where the management company of a large apartment complex determined that unless rent was paid on the first of the month people would be fined and eventually evicted. This is a problem because people receiving disability benefits do not receive their checks till the third. We were looking at a large number of people becoming homeless. HCIL educated the building owner, who educated the management company that HUD required Landlords to accept payment on the 3rd with no late payment fee. In all of these cases we were working with 1 person but in the long run many lives were impacted in a positive manner. We appreciate the opportunity to speak to you about supporting our life changing programs that will benefit our Local Community People with Disabilities. HCIL will help make a difference in the lives of people with disabilities, bringing greater independence and opportunities. Summary of FY 2006-r0Income ~e ~ AGENCYIORGANIZATION= kf J 1&r r e~Y4~ 7'pr i~f/<<'~aT LPL PROJECT NAME: _ ~~tx~ i U ra a ra. 4l ~ .r w~~y I lb k I > rL I' 1 1 r In. .~°^k, uj4 {i,,11~e~ygal~SneII13q't i~.??' d a~ ' 4c, r v '.;Q1~~.~Y'„w. County of Hawaii f 5000 State of Hawaii S 5I'9 a federal Funds E $ Private Foundations f United Way Funds S 5 g Admissions $ Donations $ Daal S I Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees S Third Party Reimbursements $ Tuition f Client Private Fees f Interest Income $ 3) CID Jr( Others (please list) a. f b. $ c. S VOA REVENUES S ( tP County of Hawaii - Human Services and Economic Development Comminee Nonprofit Grants - FY 2006.2007 Summary off' FY 2006-0n/7 Grant Expenditures AGENCYJORGANIZATION:. l7GWAl'i l CA-4a ep LtyV PROJECT NAME: Budget Category FY 2008.07 (o7oum-m4al l ACTUAL EXPENDMHUFS S M, JUDE .1w.,r. S ` S Ilia 7l Y' W i ASw i~ ~•::eYww0.eY:ylV•.~::'s~:E•gN Xy~O1~ ' K: irt+-+ w , ~„~0®fd ~PJSIf1811G1S~ . '~:.~e~'S A r~'l S . LK~ a _55_ °90'~~ . Rath Ia'1ae9e RaenbuA't~nemAx, ~ 1 I31 4~ ry k 7 j' 1IimipAsyr~tance p„w K Y2(5l' r TOTAL (toms 149) $ County of Hawah - Heenan Services and Economic Development Comtnittee Nenproflf G mns- FY 240647 SUBPART II NUMBER AND TYPES OF INDIVIDUALS WITH SIGNIFICANT DISABILITIES RECEIVING SERVICES Section 725(c)(9)(B) of the Act; 34 CFR 366.50(i)(2) Section A - Number of Consumers Served During the Reporting Year Include Consumer Service Records (CSRs) for all consumers served during the year. # of CSRs (1) Enter the number of active CSRs carried over from September 30 of the preceding reporting year 101 (2) Enter the number of CSRs started since of the reporting year 92 (3) Add lines (1) and (2) to get the total number of consumers served 193 Section B - Number of CSRs Closed by September 30 of the Reporting Year Include the number of consumer records closed out of the active CSR files during the reporting year because the individual has- # of CSRs (1) Moved 5 (2) Withdrawn 9 (3) Died 2 (4) Completed all goals set 35 (5) Other 3 (6) Add lines (1)+(2)+(3)+(4)+(5) to get total CSRs closed 54 Section C Number of CSRs Active on September 30 of the Reporting Year Indicate the number of CSRs active on September 30 of the reporting year. # of CSRs Section A(3) <minus> Section (B)(6) = Section C 139 4 Section D - IL Plans and Waivers indicate the number of consumers in each category below. # of Consumers (1) Number of consumers who signed a waiver 1 (2) Number of consumers with whom an ILP was developed 190 (3) Tote( number of consumers served during the reporting year 191 Section E - Age Indicate the number of consumers in each category below. # of Consumers (1) Under 5 years old 2 (2) Ages 5 19 7 (3) Ages 20 - 24 8 (4) Ages 25 - 59 120 (5) Age 60 and Older 56 (6) Age unavailable 0 Section F - Sex indicate the number of consumers in each category below. # of Consumers (1) Number of Females served 106 (2) Number of Males served 87 5 Section G - Ethnicity Indicate the number of consumers served in each category below. Individuals MUST select only one category. # of Consumers (1) Hispanic or Latino 10 (2) Not Hispanic or Latino 183 Section H - Race Indicate the number of consumers served in each category below. Individuals may select more than one category. # of Consumers (1) American Indian or Alaska Native 2 (2) Asian 27 (3) Black or African American 11 (4) Native Hawaiian or Other Pacific Islander 51 (5) White 92 Section I -Disability Indicate the number of consumers in. each category below. # of Consumers (1) Cognitive 6 (2) Mental/Emotional 21 (3) Physical 36 (4) Hearing 16 (5) Vision 3 (6) Multiple Disabilities 111 (7) Other 0 6 Section J - Individuals Served by County During the Reporting Year Section 704(m)(4)(D) of the Act List each county within the CIL's service area, as indicated in the CIL's application for Part C funds and the approved SPIL. Add additional rows as necessary. For each county, indicate how many individuals residing in that county were served by the CIL during the reporting year. County Name Number of County Residents Served Ilawaii 1.93 7 SUBPART III INDIVIDUAL SERVICES AND ACHIEVEMENTS Sections 13 and 725(c)(8)(C) of the Act; 34 CFR 366.50(i)(3); Government Performance Results Act (GPRA) Performance Measures Subpart III contains new data requests. Please refer to the Instructions before completing, Section A - Individual Services For the reporting year, indicate in the table below how many consumers requested and received each of the following IL services. Services Consumers Consumers Requesting Receiving Services Services (A) Advocacy/Legal Services 18 18 (B) Assistive Technology 12 12 (C) Children's Services 1 .1 (D) Communication Services 50 50 (E) Counseling and Related Services 0 0 (F) Family Services 0 0 (G) Housing, Home Modifications, and Shelter Services 11.7 117 (H) IL Skills Training and Life Skills Training 5 5 (I) Information and Referral Services 10 10 (J) Mental Restoration Services 1 1 (K) Mobility Training 0 0 (L) Peer Counseling Services 2 2 (M) Personal Assistance Services 50 50 (1) Physical Restoration Services 0 0 (O) Preventive Services 0 0 (P) Prostheses, Orthotics, and Other Appliances 0 0 (Q) Recreational Services 3 3 (R) Rehabilitation Technology Services 0 0 Services Consumers Consumers Requesting Receiving Services Services (S) Therapeutic Treatment 0 0 (T) Transportation Services 5 5 (1J) Youth/Transition Services 0 0 (V) Vocational Services 6 6 (NV) Other Services I 1 Section B - Increased Independence and Community Integration Item 1- Goals Related to Increased Independence in a Significant Life Area Indicate the number of consumers who set goals related to the following significant life areas, the number whose goals are still in progress, and the number who achieved their goals as a result of the provision of IL services. Significant Life Area Goals Set Goals in Achieved Progress (A) Self-Advocacy/Self-Empowerment 9 8 8 (B) Communication 0 0 0 (C) Mobility/Transportation 5 3 4 (D) Community-Based Living 64 33 84 (E) Educational 1 0 4 (F) Vocational 3 3 3 (G) Self-care 14 17 27 (H) Information Access/Technology 20 3 17 (1) Personal Resource Management 10 5 15 (J) Relocation from a Nursing Home or Institution to Community-Based Living 0 0 0 (K) Community/Social Participation 2 11 2 (L) Other 15 4 19 9 Item 2 - Improved Access To Transportation, Health Care Services, and Assistive Technology (A) Table In column one, indicate the number of consumers who required access to previously unavailable transportation, health care services, or assistive technology during the reporting year. Of the consumers listed in column one, indicate in column two, the number of consumers who, as a result of the provision of IL services (including the four core services), achieved access to previously unavailable transportation, health care services, or assistive technology during the reporting year. In column three, list the number of consumers whose access to transportation, health care services or assistive technology is still in progress at the end of the reporting year. Areas # of Consumers # of Consumers # of Consumers Requiring Access Achieving Access Whose Access is in progress (A) Transportation 3 2 3 (B) Health Care Services 3 0 5 (C) Assistive Technology 9 2 7 Note: For most IL services, a consumer's access to previously unavailable transportation, health care and assistive technology is documented through his or her CSR. In some instances, consumers may achieve an outcome solely through information and referral (MR) services. To document these instances as successful outcomes, providers are not required to create CSRs for these consumers, but must be able to report that follow-up contacts with these consumers showed access to previously unavailable transportation, health care and assistive technology. (B) I&R Information To inform. RSA how many service providers engage in MR follow-up contacts regarding access to transportation, health care services or assistive technology, please indicate the following; The service provider did _ / did not _ engage in follow-up contacts with I & R recipients to document access gained to previously unavailable transportation, health care or assistive technology. Section C - Additional Information Concerning Individual Services or Achievements Please provide any additional description or explanation concerning individual services or achievements reported in subpart 111, including outstanding success stories and/or major obstacles encountered. 10 Hawaii County Economic Opportunity Council Program: County Transportation Services Y HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL 47 Rainbow Drive Hilo, Hawaii 96720-2013 ~iaM+a Tel: (808) 961-2681/Fax: (808) 961-5201 August 31, 2007 Jon Henricks Office of the County Clerk County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Mr. Henricks: In response to County of Hawaii Non-Profit Year-End reporting requirements, the Hawaii County Economic Opportunity Council (HCEOC) is submitting the following: Final FY 2006-07 Narrative, Summary of FY 2006-07 Income and Summary of FY 2006-07 Grant Expenditures for our Transportation Services Program. If you require further information or clarification, please call Larry Manliguis or Toshie Miyasaki at 961-2681. Funding for our Transportation Program is essential for enhancing the quality of life for our clients. Thank you for your continued support and assistance. Sincerely, eorge ama , Execut irector Enclosure r~rrir.rrrr r armrM HAWAII COUNTY ECONOMIC OPPORTUNITY COUNCIL TRANSPORTATION PROGRAM FINAL REPORT FY: July 1, 2005 - June 30, 2006 SERVICE: Elderly, Disabled and Pre-school Transportation NON-PROFIT GRANT AWARD: 575,000 A. SCOPE OF SERVICES HCEOC'S Transportation Program promotes an independent, healthy, enriched lifestyle for low- income elderly, disabled and pre-school children, with the overall goal of linking this target group with public and private resources to expand their socialization opportunities and reduce problems of isolation. I . Provide 800 elderly with demand-response transportation services from home to resource facilities to give them access to social services, rehabilitation centers, adult day care facilities, nutrition and feeding programs, shopping, medical treatment, recreational activities and other public and private services to sustain them in independent living. 2. Provide 250 disabled persons, including the non-ambulatory who require special equipment, with demand-response transportation from home to resource facilities, to give them access to rehab services, employment and training opportunities, medical treatment, shopping and other public and private services to sustain them in independent living. 3. Provide 300 pre-school children with demand-response transportation from home to Head Start Centers to give them access to educational activities. 4. Maintain a fleet of clean operable vehicles to ensure regular, dependable transportation for the targeted clients. B. HOW FUNDS USED Funding for the program has helped to pay for salaries and fringe benefits for drivers, two supervisors and other support personnel on pro-rated time, gas and oil, vehicle maintenance repair expenses, insurance and other program support costs such as supplies, telephones and utilities. C. BENEFITS DERIVED The public benefits derived are substantial versus the cost of operating the program. HCEOC is the lone agency in the county who provides transportation services specifically serving low-income persons. Elderly persons, disabled and pre-school children who had no means of transportation other than HCEOC vehicles, were linked with financial institutions, post offices, shopping areas, medical facilities, pre-schools, nutrition sites, rehab and day care centers. Services were provided to and from the client's home to these resource centers and agencies, where immediate needs of the passengers were addressed, thus allowing participants to become self-sufficient economically and socially to help them live healthier more fulfilling lives. Elderly and disabled persons specifically were able to remain in their homes and be independent of others. Children participated in the Head Start Program, which prepared them for regular school and permitted their parents to work. Especially important and necessary is transportation of persons to dialysis treatment center. Without HCEOC's transportation services, the participants we serve would become isolated and disassociated from society. D. COORDINATING RESOURCES HCEOC has worked closely with public and private agencies to coordinate and plan schedules, services and referrals of clients. Collaboration with these agencies identified gaps in services and provided for the needs of our target population. West Hawaii Brantley Center Kona Adult Day Care Center District: Hawaii Island Adult Care Center St. Francis Dialysis Center Hilo Vocational Rehab Center Kona Hospital Permanent Resident Care HI County Nutrition Program Department of Health HI County Elderly Activities Rehabilitation of Kona Division Senior Centers Hawaiian Rehabilitation Salvation Army - Interim Home Hamakua Health Center Nursing Home Without Walls North Community Hospital East Hawaii Hawaii Island Adult Care Center Hawaii Veterans Center District: Hilo Vocational Rehab Center Pahoa Family Health Center Hale O'luea St. Francis Dialysis Center HI County Elderly Activities East Hawaii Goodwill Industries Division Senior Centers HI County Nutrition Programs E. STATISTICS ON THE NUMBER OF CLIENTS SERVED A total of 1,338 unduplicated participants were provided transportation services this program year. The number of unduplicated persons served and the number of passenger trips made during the year were as follows: Number of Number of Persons Served Passenger Trips ELDERLY 785 67,222 DISABLED 173 24,005 PRE-SCHOOL 380 34,404 TOTAL 1,338 125,631 The HCEOC Transportation Program accomplished its program objectives of providing transportation services for disadvantaged elderly, disabled and pre-school children throughout Hawaii County. ATTACHMENT1 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Hawaii County Economic Opportunity Council PROJECT NAME: County Transportation Services FUNDS RECEIVED: FY 2006-07 REVENUE SOURCES (July 1, 2006 - June 30, 2007) Count of Hawaii State of Hawaii $ 231,932 Federal Funds $ 299,841 Private Foundations United Way Funds Admissions Donations $ 2,274 Fundraising Pa Phone Vending Machines Service/Pro ram Fees $ 1,926 Third Part Reimbursements Tuition Client Private Fees Interest Income Others lease list a. State Medicaid $ 13,803 b. Count of Hawaii Transit Agency $ 298,000 c. Hawaii Count Council $ 75,000 TOTAL REVENUES $ 922,776 County of Hawaii - Legislative Auditor's Office Human Services Grants - FY 2004-2005 ATTACHMENT2 Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Hawaii County Economic Opportunity Council PROJECT NAME: County Transportation Services FY 2006-07 (07/01/06 - 06/30/07) Budget Category ACTUAL EXPENDITURES 1. Personnel: Salaries For employees supported b Count rant funds only) $ 35,151 2. Employee Benefits - Health & Dental Insurance; Other Benefits For employees supported b County rant funds only) $ 7,213 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI For employees supported b Count rant funds only) $ 6,578 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 1,075 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 649 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 443 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 6,528 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 5,225 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Trainin ; Auto Gasoline Purchase $ 12,138 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous TOTAL (Items 1-11) $ 75,000 County of Hawaii - Legislative Auditor's Office Human Services Grants - FY 2004-05 Hawaii Island Adult Care, Inc. Program: Hilo Adult Day Center \vA) 11 I w HAWAII ISLAND ADULT A E, INC. Caring Service since 1976 34 Rainbow Drive v Hilo, Hawai'i 96720 v Phone (808) 961-3747 v Fax (808) 961-3740 v www.HawaiiislandAduitCare.org 29 Hr. ? r ^ September 29, 2007 Emily Naeole Human Services and Economic Development Committee County of Hawaii 25 Aupuni St. Hilo, HI 96720 Dear Ms. Naeole and Committee members: Enclosed is our final report for the fiscal year 2006 - 2007 Human Services grant. If there are any questions please do call. Once again, thank you very much for the assistance for our clientele to attend our Hilo Adult Day Center! Much Aloha, qsr- Paula Uusitalo Executive Director Hilo Adult Day Center 40 Senior Helpers V Caregiver Connection v Small Group Home To provide adult/frail elder care services to our clients in a family environment that is safe & filled with love, and provide support to their families Et care givers. August 27, 2007 Grant Award: $18,000.00 To: Hawaii Island Adult Care, Inc. Program: Hilo Adult Day Center Fiscal Year: July 1, 2006 - June 30, 2007 Public benefits received from the Award of County Grant Funds This grant is used as client cost-share tuition/fees assistance, for clients to attend the Hilo Adult Day Center over the course of the full fiscal year. Attendees of the day care center cannot be left at home alone due to risk of injury or wandering away (Alzheimer's disease individuals), generally most clients arrive at the center under doctor's orders. These individuals attend the center during the weekdays while their caregiver/family member is working, taking care of business or receiving respite. Allowing frail elders, physically and mentally challenged individuals, stroke victims and Alzheimer's disease patients to attend the center gives them the opportunity to remain living in their own homes, not be institutionalized into a long term care facility, and gives their caregivers a break from an often 24 hour job, deterring "burnout". These funds provide public benefits in both moral and financial arenas. Our elders and handicapped individuals are given the opportunity to live in dignity during these less functional years of their lives. They are able to be at home and be as much a part of family and community as much as is possible. It has been documented in nationwide studies that: attending an adult day care center gives clients enjoyment in life, activities, something to look forward to. This lightens their depression, inspires them to take care of themselves and subsequently they have fewer health problems requiring fewer hospitalizations. Thus, Medicare taxes are also relieved of higher financial burdens. Caregiver burnout can and often does lead to pre-mature institutionalization for their loved one. Caregivers also often get ill and can no longer take care of their loved one, the stress often the cause of the illness or heart condition. Respite has become a top priority, to help caregiver continue to do their job. Additionally many are able to continue their employment, knowing their family member is safe at our adult day care center. Hawaii Island Adult Care, Inc. Secondly, compare the cost factor of long term institutionalization - over $7,000 per month, versus adult day care at $800 full daytime care per month. Over 80% of the long term care patients in Hawaii are funded by Medicaid, everyone's tax dollars. Since a large percentage of our clients would be in long term care if not for our services, the difference per month in tax savings is astounding. Specifically, the County of Hawaii client assistance grant has paid for seventeen individuals, throughout the fiscal year, most attended the center each month. The youngest was 34 years old, the oldest was 96 years old; with seven in their 80's and five in their 90's. Most were frail elders, two mentally/physically challenged, three stroke debilitated individuals, and six with Alzheimer's disease or dementia (some have multiple problems). These county funds have gone a long way in giving these needy individuals a life of dignity, the chance to enjoy their days under the physical conditions they live with today and to continue to be with their family. In our adult day program, twenty-five percent of our clients are financially able to pay full cost of tuition/fees, the remaining seventy-five percent are on some kind of scholarship assistance to be able to attend the center (25% are at or below poverty level). This county grant along with Hawaii Island United Way, May Templeton Hopper Foundation, Mclnerny Foundation, Hawaii Hotel Industry Charity Walk, Theresa F. Hughes Fund, Friends of Hawaii Charities, HEI Foundation, Harry and Jeannette Weinberg Foundation, the state Department of Human Services Adult Day Care grant and Nursing Home without Walls programs, and HIAC's own membership donation drive, help many, many attendees with tuition assistance throughout the year! Thank you for this support from all our clients, the families and caregivers, center staff, volunteers and our board! 2 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Hawaii Island Adult Care, Inc. PROJECT NAME: Hilo Adult Day Center 4 6 County of Hawaii $ 18,000- State of Hawaii $ 137,086- Federal Funds $ 39,074- Private Foundations $ 133,398- United Way Funds $ 25,000- Admissions $ Donations $ 10,189- Fundraising $ 21,226- Pay Phone $ Vending Machines $ 265- Service/Program Fees $ 35,417- Third Party Reimbursements - SEE pr. $ 5,225- Tuition $ 448,900- Client Private Fees $ Interest Income $ 2,905- Others (please list) a. PIN grant mngt. fees $ 11,000- b Lunch program $ 31,166- c. Misc. $ 1,839- 1 iE s mod.; 4'SW C~{Hb wp t i»°3 i -'I County of Hawai'i - Human Services and Economic Development Committee Human Services Grants - FY 2005-2006 Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Hawaii Island Adult Care. Inc. PROJECT NAME: Hilo Adult Day Center Budget Category: FY 2006-07 (7/1/06 - 06-30-07) ACTUAL EXPENDITURES $ i5 $ 0 $ $ $ $ $ $ $ $ 18,000- Total (Items 1-11) $ 18,000- County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-07 .rrwrrr. +rirremr Hawaii Island HIV/AIDS Foundation Program: Multi-Disciplinary HIV Case Management Kailua-Kona Office Hawaii Island HIV / AIDS Foundation Hilo Office Kail 75 Nano Kailua Drive, Suite 5 16-204 Melekahiwa PI., Suite I ailua-Kona, Hawaii 96740 75-240 Nanl Kailua Drive, Suite 5 Kea`au, Hawaii 96749 Phone: 808-37 Kailua-Kona Hawaii 96740 Phone: 808-982-8800 Fax: SOR-331-07620762 Fax: 808-982-8802 August 24, 2007 County of Hawaii Attn: Year End Report Hawaii County Council 25 Aupuni Street Hilo, HI 96720 - Re: Final Report Fiscal Year 2I66/l7 ' Multi-Disciplinary HIV Casg,latgeirieni Gentlemen: Enclosed please find our S -of Expenditures, Summary of Income and Narrative detailing the use o~ A" M ' fund for I list ended fiscal year. o' S&; . If you have any ques'tidris; please. eI f e-to contact me, Sincerely, 1~ W IISLANDjIN/AIDSEQLJI4TTQN s k •5~ . S { Georgie Ke e y Executive rector /gk r 3 STS : > kk k sfi u Enclosures fxlt*I~#} a4$ 5n 5u t .•n4~3ba ~bt9. m Email: hihaf@hiha£org Website: http://www.hihaf.org NARRATIVE REPORT - FINAL FISCAL YEAR 2006/2007 HAWAII ISLAND HIV/AIDS FOUNDATION Our application for funding from the County of Hawaii centered on providing in depth multi-disciplinary HIV case management in our Hilo Office. The major goal was for every client to have access to high quality medical care, substance misuse treatment, mental health counseling, oral health, medication, food, or transportation support. The program initiated with a review of our 102 clients commencing July 1, 2006. Over the next 30 days all individuals participated in development or update of their care plan. A determination was made that 20 clients needed assistance with medication support, 6 were in need of continuing mental health counseling and 60 needing dental care. Even though we continue to lose physicians from the island, all clients have and are seeing a primary care doctor and/or an HIV specialist as need. Over the next 60 days referrals were made and financial resources allocated to meet the needs expressed during that first 30 day assessment. Thereafter, case management responded to a myriad of needs presented by clients throughout the contract period. In all 6,238 units of service were provided to 100 of our original 102 clients. They included everything from regular to advanced medical care, dental care, eye examinations and glasses, housing assistance, crisis interventions, hospital visits, food provisions, school supplies and clothing for minor children, transportation assistance, and on-going one on one and group counseling. In addition, we provided these same services to 22 new clients during this same contract period for a total of 122 clients receiving services from July 1, 2006 to June 30, 2007. One other component of this program was a review of transmission risk factors for our clients. The only one who can transmit HIV is a person with HIV therefore it is very important that as a part of multi-disciplinary case management program that a component dealing with HIV transmission be an integral part. Each client did a self- assessment of their knowledge and ability to have a complete relationship, including having sex safely without the risk of transmission. Most clients were in committed relationships and were experienced enough to eliminate the risk of infecting their partners. However, we found that some partners resisted the use of condoms and so we had multiple counseling sessions with them and their partners and for some a group session to find ways of dealing with condom use over a long period of time. For those individuals not involved in long term relationships, each developed a transmission prevention plan which included how to make good choices when compromised (i.e. when drinking), how to negotiate safe sex with a new partner, and various other tools to help individuals keep themselves and their partners safe. One area of focus was that even though a person has HIV, they can be re-infected by a different strain and develop even more significant health problems. This was an eye opener for many as they were under the impression that once they had HIV they couldn't get it again. We also stressed that with a compromised immune system other sexually transmitted diseases such as syphilis can be more readily acquired by those with HIV. To date, each person we worked with, a total of 103 has indicated total compliance with their transmission prevention plan. This would include 100% use of condoms in every sexual encounter. It is hard to determine whether this is an accurate figure, however, the incidence rate on the island of Hawaii has dropped in the last few years which would indicated, hopefully, that our prevention programs are working. The benefit to the citizens of the County of Hawaii are many. The largest being no new infections being reported by transmission from these clients and further that we have had only 6 hospitalizations during the past year. Oneo resulted in death by way of cancer. We are seeing a rise in the incidence of various types of cancer among our client population which is consistent with data coming out of the mainland. This is mostly reflected in individuals over 45 years of age who have been taking an HIV regime of drugs for more than 6 years. While this is not good news, our awareness has helped us get individuals into early treatment for cancer and the success rate for remission has been high. All and all, we consider this a very successful program. It has been on-going for many years and keeps getting better and better. Our greatest challenge is that more and more multi-diagnosed individuals (i.e., those with HIV and either diabetes, cancer, drug addiction, mental health problems, homelessness, etc) are now accessing our program. They come to us, very ill, with no assets, no insurance, homeless, with little or no family support. Additionally, we have seen a rise of Spanish speaking individuals who are not able to communicate in English and have significant health and social problems related to their HIV. Because of the limited resources on the Big Island all of these different individuals present a great challenge. We are working more creatively to assist these individuals into good health and promoting transmission prevention to this marginalized group. We would like to take this opportunity to thank the County of Hawaii for its continued support of our programs. People can and do make a difference. You have made it possible for us to make a difference in our community. lA7~ACHNE ~ v ry , Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Hawaii Island HIV/AIDS Foundation - Hilo PROJECT NAME: Multi-Disciplinary HIV Case Management Budget Category FY 2006-07 (m-od oa-0(N30107) ACTUAL EXPENDITURES poneU untygrant n It 12,595.85 thtai tns~f,ar,1" J)~' ,~,yaeAaupAorteld`byt:oii ranl~~inds $ 1,116.54 FoTnkp~?,yesisuP.POrledbyaCoynty-grantlundsv 832.24 r $ ' fessYii - fil~nbng/Bps"kke~pyn~a~"t~i ~',"ts,~,, dCntztal;Sttal7vB Feies;`GkM~r + 34.,. $ ~ ~ ~u~p1",ed~r ~"~t'~rn.`~orisumabie' Te1eP11one 'f;os`tage ~i~~~ ~ F29Flt h~ t , $ s $ 216.80 1 [9c ctragcy eiatbbGeS 3tepatrs 8 Malnlenancb 123.00 #'.tl ,.p ljenial Rep alrs,&Maintenaricet 4 $ '8 Insurance neraliieblllly:Auto, Fire; Board Insurance ~ A rab© 4 _ Pe ± rtlitin~`Rubi'icationslSubscnptions aMemberstrp rv U~ Sta1rTreuung; Auto Gasoline Purchase > $ 1D Travelrtahe i'erDiem; Auto Rental; Mileage Reimbursement $ 115.57 11, bAijr.~ ,TTP Staeenfng, GIient,Assistanee; Contract Services;," W Mscelianeous $ TOTAL (Items 1-11) $ 15,000.00 County of Hawaii - Human Services and Economic Development Committee Nonprollt Grants- FV 2006-07 Summary of FY 2006-07 Income Hawaii Island HIV/AIDS Foundation - Hilo AGENCY/ORGANIZATION: PROJECT NAME: Multi-Disciplinary HIV Case Management 1 REIiENUE SOURCESxk' ` FUNDS+RECEIIVEM FY.,10 S #t ' County of Hawaii $ 15 , 000 State of Hawaii $ 170,808 federal Funds $ 50,321 Private Foundations $ 21,000 United Way Funds $ 5,200 Admissions $ Donations $ Fundraising $ 18,250 Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ TOTAL REVENUES $ County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 Hawaii Island HIV/AIDS Foundation Program: Transmission Prevention for HIV Positive Women in West Hawaii Kailua-Kona Office Hawal`i Island HIV /AIDS Foundation Hilo Office 75-240 Nani Kailua Drive, Suite 5 16-204 Melekahiwa Pl.. Suite 1 Kailua-Kona, Hawaii 96740 75-240 Nam Kailua Drive, Suite 5 Kea`au, Hawaii 96749 Phone: 808-331-8177 Kailua-Kona Phone: 808-982-8800 Fax: 808-331-0762 , Hawaii 96740 Fax: 808-982-8802 August 24, 2007 County of Hawaii _ Attn: Year End Report Hawaii County Council v 25 Aupuni Street Hilo, HI 96720 =a Re: Final Report Fiscal Year 2006/21" Transmission Prevention for WNVt dmenin West.Zlawaii County s~l,v Gentlemen: Enclosed please find our S °bf GrihfExpenditurcs, Summary of Income and Narrative detailing the use of , * ..Ff'untis fort tended fiscal year. m•. If you have any questions, please feel , . tp, contact me,. Sincerely, °y AWAII ISLAND HIYJAIOS VOU,,KD¢TION ~t eorgie a ed Executive irector 1' #J•w 8#4.d 3~ . ti, /gk 440 ~ -&$V$.Wk'. I,pa.-- } .}4y Enclosures Email: hihaf@hihatorg Website: http://www.hihaLorg NARRATIVE REPORT - FINAL FISCAL YEAR 2006/2007 HAWAII ISLAND HIV/AIDS FOUNDATION-KONA Our application for funding from the County of Hawaii centered on providing in depth transmission prevention education and support to a minimum of 15 HIV+ women in West Hawaii County and implementation of the Sista Project to 50-60 highly at risk women in West Hawaii County. The major goal was to decrease the incidence of HIV transmission within our County. We initiated the program by an in depth review or initiation of a prevention service plan for all 15 HIV+ women within the first month, which was accomplished. Additionally, 5 more women, during the course of the year, were added as participants for a total of 20 HIV+ women. Two individuals were referred to mental health counseling to assist them in recognizing and treating significant mental health problems that put them at significant risk of transmitting HIV. A monthly support group was initiated and continues. As a result of this program all of the HIV+ women receiving services through this Foundation actively participate in transmission prevention and none of them has transmitted HIV during the contract period. Additionally, we have seen an increase in self-esteem, social interaction, and increased health benefits for these women as a result of the program. They have the tools to live a successful and full life, notwithstanding dealing with HIV on a daily basis. The greatest challenge for most of them was being able to negotiate safe sex (i.e. 1001/6 use of condoms) with their partners. Significantly, the most difficult area was for married women, as their husband's generally were not fearful of being infected and felt that they were somehow diminishing their love for their partner by using condoms. To deal with this issue, we had several individual and some group sessions for these married couples which helped both partners deal with this difficult issue. Another in depth session dealt with "when to tell" your new partner about your status, which is very difficult as most people fear the loss of love and intimacy that this revelation may have. Unfortunately, for some individuals, it does mean the end of their new relationships, however, for others, with preparation and counseling from us and with their new partners, success and long term relationships have developed. Our Sista Group completed 6 full groups of 6 women each. Each woman attended a minimum of 5 two hour sessions. The goal of the program is to raise self esteem, recognize risky behaviors, design a prevention plan that allows the women to have a full sexual life while protecting themselves from HIV and other STD's. This program has gone very well, and we have developed 2 peer educators who reach out to women, like themselves in the community. They teach the lessons they have been taught, encourage others to take the Sista course and refrain from risky behavior. The benefit to the citizens of the County of Hawaii are many. The largest being no new infections being reported by transmission from our HIV+ women, and no new cases of HIV or STD's* among the women participating in the Sista Program. A group HIV+ women has begun a mentoring program where they speak to groups and at risk individuals about their own experiences, i.e., how they were infected, and what their lives are like now. They have spoken at ATV, Baby Safe and BISAC. Their message is: The challenges of living with HIV and the simply way to prevent it. We feel these are very successful programs and are continuing them in the next fiscal year. We would like to take this opportunity to thank the County of Hawaii for its continued support of our programs. People can and do make a difference. You have made it possible for us to make a difference in our community. *STD: Sexually Transmitted Diseases Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Hawaii Island HIV/AIDS Foundation PROJECT NAME: Transmission Prevention for HIV+ Women in West Hawaii & Sista Proje 3 REVENUE SOURCES FU NDSRECEIVEp.`FYDOB+tI t (3uIyA.'3003 .June 30,Z00T) County of Hawaii $ 15,000 State of Hawaii $ 17,400 33X for Women federal Funds $ Private Foundations MAC $ 4,000 United Way Funds $ Admissions $ Donations $ Fundraising $ 6,000 Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ TOTALREVENUES $ 42,400.00 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 'A~'AICHM Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Hawaii Island HIV/AIDS Foundation PROJECT NAME: Transmission Prevention for HIV+ Women in West Hawaii & Sista Project Budget Category FY 2006-07 (4)7/01/06-06'36,4)7) ACTUAL EXPENDITURES An, ~S eb rtedOUnt nl 5627.81 a F Yeran Ton ta x $ , asp o G 133eerdatansurace,Oiererfita 679.39 I•.empTp"~'"yas"tp6rted byopurdy 9rantuidsal!"ije) $ ~m s x€ a ~IVYOkefmpensk ~~i 416.13 6laempioyees suppoRed by Coontyararftands only) ' es et~es L~a4tnOnglBookCeepleg,AudRTBes~ amnusaeFeas,otiler $ 200.00 ~~e`ogtafn"~onsumable; Telepbonel~stage s ~lei~ktt Wither ; t - $ 1,459.58 r~ AdcSpan~r Rent 4~hlrues Repairs & Maintenance $ 5,468.86 rT E u e `claage Ren4at Repaas.& Malntenanpp. 8 lnsuranee7 General Liability Auto, Fire; Board Insurance $ 749.63 8 Opera otj , ' Snb4-Publimations/Subscriptions; Membership ;4)'I eS,.taHra9nmg; Auto Gasoline Paircbase $ 360.86 10 Travel Ar/far,9;Perlliem;AuIo"Renlal;MileageReimbursement- 'i:,- = - 37.74 $ y1~ otlaeF T rxaening Client-ASSistance;Contr act Services; Miscc9leneoua` TOTAL (Items 1-11) 151 000.00 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- Fl'2006-07 Hui Okinawa Program: Cultural Day Camp HUI OKINAWA CULTURAL DAY CAMP Pc NT i i-15, 2Gv 7 PUBLIC BENEFITS DERIVED Hui Okinawa received a $3,000 Noii-Profit Graiit from the County of Hawaii to provide resources to promote, preserve, and perpetuate Okinawan culture for children, ages 8 to 13 -year old. We were also committed to foster the appreciation of Plantation flays activities in the form of food, games, crafts, and other activities at this Camp. This was our Sinih OklPaai'r'an Cultural Day Camp hClu In Hrlo ai the Horapa Hongwaiy'r Hilo Betsuin's YB A and Sangha Halls. Our Camp ran a full five days from 9:00 a.m. to 230 p.m. In addition, vve called the children in on Sunday, prior to the opening of Camp to put together a beautiful Shimedaiko Drum made from plastic covers, a large tuna can, and strapping and duct tape. We also held a Wednesday night activity with a Show Pork dinner prepared by our staff and many competitive and Lim activities S,ich ac 1lar!afi,da competition, Paddle Boat races (made out of kamaboko stirksl and UchirtagucM concentration game. On Friday, we invited family and friends and showcased the children's newly acquired skills. There was dancing with the Shimedaiko drums, Taiko drumrnina. Okinawan singing. Karate exhibition and Uchina Bingo. The children shared their campmade icecream and andagi with our guests. It was a remarkable day! We enrolled a maximum of 48 children and unfortunately were forced to turn away some students. The ethnic background of the children were varied and their home towns were also diverse. There were 27 first year students and 21 returnees, some of them for the fourth and fifth years. We operated with a volunteer staff of seventy adults, many of them were retired citizens. We also enlisted 15 junior leaders, ages 12 to 16, who were at one time enrolled in our program. These youth leaders were an important part of our intergenerational team. They developed leadership skills as well as contributed skills in areas such as taiko drumming, carpentry, games, and crafts. Our program objectives are threefold. They include: 1. Introducing children ages 8 to 13 to various aspects of Okinawan culture and arts. 2. introduce "Plantation flays" values and activities which may otherwise to lost. 3. Build an intergenerational fellowship between the children, youth leaders, and volunteers, many of whom are 60 to 80 yrs. old. Our grant goals were to provide tuition waivers to financially needy students, to provide materials and supplies for file many cultural projects undeliakC11, and to provide resource instructors from file outer islands, to train our students and/or staff. We were able to meet all lfi[ed Uf tl"teSe goals. We We1C able to provide three students Willi tuition wavers, we had two senscis one iii raku pottery arid till; other iii dance to provide instruction not available here in Hilo. Fabrics to niakC ui iL'Ii Sa511CS siIu OkIrisiyan CvSiuniCS, oriental paper avr a Loa --A Wlu --4, Cri-r. al foods such as tumai kuru muchr and Chin pin, and dowels to mar. aC.u $ :_I- for the driu-tis were all covered by the grant. An evaluation of the program by the children showed thCSC TCSUItS. I. 1000V of the children said that they agree or sfrargly agree that tr'tey have developed a greater understanding of Iffie Okinawan culture. 2 95% of the children said that their knowledge of Plantation nays activities has improved. 3. 88% of the children found the information at Camp was "Good" to "Excel lent» Seventeen of twenty one activities evaluated were rated "Excellent" by 80% or more of the children. Okinawan cooking, Taikn, and Plantation Days games and fishing were ranked as the ton four REST activities. Comments by the the children were:FUN L TOO SHORT!. CAN'T WAIT TO COME BACK NEXT YEAR, LEARNED A LOT! MADE NEW FRIENDS! TWO WEEK CAMP IS JUST RIGHT! All the children became proficient in Okinawan language such as Hai Sail (hello) and Ippe Nihe Debiru (Thank you very much!) Fourteen students and 4 junior leaders volunteered to show their skills in an upcoming cultural event to honor our grandparents on September 9 at the Palace Theater. We have students who have asked to save a space for them for "Warabi Ashibi, 2008. We also have 12 students signed up to assist as Junior Leaders for the 2008 Camp. One of the junior leaders comes in from Kailua, Kona to participate in all of out activities. Thank you very much, Emily Naeole and the County Council for allowing us to continue our work in fostering an appreciation for the Okinawan culture and perpetuating Plantation Days values and activities. Sincerely, Ruby Mackawa, Chairperson Hui Okinawa, Cultural Day Camp "Warabi Ashibi" Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Hui Okinawa PROJECT NAME: Children's Cultural Day Camp loom=, I County of Hawaii $ 3,000.00 State of Hawaii $ federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 645.00 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ 3,377.00 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a- T-shirt sales $ 267.00 b. Camp photos $ 150.00 C. $ si7 .r' 7d)7fAi'32E1/ENUES y ~'`3 4> County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Hui Okinawa PROJECTNAME: Children's Cultural Day Camn Budget Category FY 2006-07 (07m1/06 -OW30A7) ACTUAL EXPENDITURES $ ea e $ 2.380.00 aleEere $ -~-nsstirance- ' ~era~~,etii~ity;, to3o 1=.re,.~oarcl~ta5ura rv; _ `4 ~ t~o"ns~IStsbscrgQ'G¢x~~4e~t' Poo= +r $ 1--ingtlquto asoue =0 "T ve _v~ ;i3toRen a1.Nltl~eageReunbursemeral - - IelAl"iasststance- ~~:c+>atra~ 620.00 TOTAL (items 1-11) $ 3,000.00 County of Hawaii • Human Services and Economic Development Committee Nonprofit Grams- FY2006-07 Hulihe`e Palace (Daughters of Hawaii) Program: Children's Cultural Outreach QUEEN EMMA SUMMER PALACE HULIHE'E PALACE 2913 PALI HIGHWAY 75-5718 ALIT DRIVE HONOLULU. HAWAI-I %817 /yp/l~Q.!• KAILUA-KONA, HAWAI %740 TELEPHONE (808) 595-6291 TELEPHONE (808) 329-1877 FAR (808) 5954395 - FAX (808) 329-1321 September 18, 2007 Ms Emily Naeole, Chair Human Services and economic Development Committee Office of the County clerk Hawaii County Council ATTN: Year-end Report 25 Aupuni Street Hilo, HI 96720 Enclosed you will find our final report for funds received by the Daughters of Hawaii for the Children's cultural Outreach Program at Hulihe`e Palace in Kailua-Kona. We received $25,000 of grant funding of which we spent $11,200. Enclosed are invoices for the expended amount and a report of the program by the Hulihe`e Palace Administrator, Fanny Au Hoy. We are returning the unexpended funds with the enclosed check for $13,740. The October 16 earthquake that caused severe damage to Hulihe'e Palace interrupted the program. Thank you very much for supporting the work of Daughters of Hawaii and Hulihe`e Palace. If you have any questions about the grant please contact me. Mahalo, LL David Scott Executive Director Cc: Fanny Au Hoy QUEEN EMMA SUMMER PALACE HULIHE'E PALACE 2913 PALI HIGHWAY 75-5718 ALI'I DRIVE HONOLULU, HAWAII 96817 -Tw ~/f~~ K TELEPHONE (1308) 32 -1877 TELEPHONE (808) 595-6291 v ~ ffmw~ TELEPHONE (808) 329-1877 FAX (808) 595 4395 - 7 r FAX (808) 329-1321 I I I ~ ti n August 10, 2007 Aloha and Mahalo for the grant monies awarded to the Children's Cultural Outreach Program at Hulihe'e Palace. It was exciting to be able to offer hula and Lauhala weaving classes for children. A total 104 students were serviced by this grant. The hula classes were offered to 3 age groups between the ages of 4-12. Sharing their newly acquired knowledge of the hula, these children were able to perform at our free Sunday afternoon concerts to kama'aina and malihini alike. They were delightful and a pleasure to watch. The art of Lauhala weaving was offered to 66 students ranging in ages from 10-12. These students walked through a Lauhala journey of identifying a Lauhala tree, the pua and the lau. The preparation of selecting, cleaning, softening, stripping (sizing), and the final process of plaiting (weaving) were taught by a kupuna. Many of the children excelled in weaving and were able to weave 2-3 bracelets apiece which they presented as gifts to family members. They were all thrilled with their accomplishments. All classes were conducted on the grounds of the Hulihe'e Palace and its history was shared with all students. Since Lauhala weaving was so fulfilling, a videographer offered to do a video of the process of Lauhala weaving from start to finish to be shared with all children who visit Hulihe'e Palace. It is hoped that it will peak their interest in this art of weaving and help to perpetuate our culture. The October 15, 2006 earthquake caused severe damage to Hulihe'e Palace with an estimated 1.5 million to repair the palace. This contributed to the outreach program not reaching its full potential. Attached is an accounting of how the grant was used. Again, mahalo for providing this grant to reach and teach students that wouldn't ordinarily have this opportunity to acquire this type of knowledge. With Sincere Mahalo, Fanny ~A Hdy at Hulihe'e Palace Administrator Summary of Children's Cultural Outreach Program FY 2006-2007 Disbursement of County Grant Grant Awarded $ 25,000.00 Etua Lopes Hula Instructor $ 3,420.00 Jon Sabati Videographer $ 2,000.00 Lolly Davis On-Site Coordinator $ 1,500.00 Josephine Barney Lauhala Instructor $ 4,240.00 Hulali Jewell Lauhala Instructor $ 50.00 Josephine Fergerstrom Lauhala Instructor $ 50.00 Total Disbursement $(11,260.00) Grant Balance Due Back to County $ (13,740.00) I "ATTACH Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Daughters of Hawai' i PROJECT NAME: Children's Cultural Outreach Program at Hulihe'e Palace #UNDS'REClE=IYED:FA 200"?- REVENUE SOURCES . I(Julyil„2Oes- 3pne3D.-WUj = County of Hawaii $ 25,000.00 State of Hawaii $ 0 federal Funds $ 0 Private Foundations $ 0 United Way Funds $ 0 Admissions $ 0 Donations $ 0 Fundraising $ 0 Pay Phone $ 0 Vending Machines $ 0 Service/Program Fees $ 0 Third Party Reimbursements $ 0 Tuition $ 0 Client Private Fees $ 0 Interest Income $ 0 Others (please list) 0 a. $ b. $ _ C. $ - TOTAL REVENUES $ 25,000.00 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 A~TA+CHNIE1+77~. Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Daughters of Hawaii - Hulihe'e Palace PROJECT NAME:Children' s Cultural Outreach Program at Hulihe'e Palace Budget Category FY 2006-07 (07/01/06 - 000/07) ACTUAL EXPENDITURES ~ s P~ uy~yGn~tt $ 11,260.00 2 1_~r€eEfY ~Ihtalta#urance re]tiplQjees d3sy Gtggl $ 0 „p9. 'P ~Yi ~ce3 :~d1"ntike~¢r~Pens;a~or} $ (fvr em tO es s~ppriedII)y grant ands ont 0 -~lYfe~~~~ 'r~yE~•'GCG1~~4Ty~=iiO 0 Sappfie X443". rp9ram~ stxatible 0 6 040anoy ent 3R Idles Repaus 8 MatMenar e;- T ur +ais 33,eratsl Repaus,SjMatnteaarice ~t ~ ,art' s 0 8 Insurance .Cmq.eral laabi t„y;.Auto fire hoard Insurance 9 LDpa at±o s 3~rit~gr bkationsr-abscriptions; Membetsfw x . iesS!a'ff4to"ming:Autof~aso&neF~arrctaase $ 0 10 Tra4e1 Aiaiarce er lem; Auto Rental Mileaga Reimbursement $ 0 '77 ()theesnS"i!entAssisiance:{:oralraFiServices: . aisc~ttalaeoas $ 0 TOTAL (Items 1-11) $ 111260.00 County of Hawaii - Human Services and Economic Development Committee Konprofil Graws - F1' 2006-07 United States Postal Service I III ~I~II,i'I~I I I I I+I~'I{{ I~ ~~,I ~I~ ~II Firm Delivery Receipt for 5199 9990 0004 6977 7153 Accountable and Bulk Delivery Mail 0 certified Delivery 0 Express Mail 0 Recorded Delivery Return Signature Mail for/Bill No. F1 Confirmation ? Receipt for 0 Confirmation - x.--y 0 _COP Service 0 Insured 0 Registered Merchandise Service / , Article Number Article Number r rr• , 'Code ~L~? ocv 3413?- ---------?:~©7,~d narL 1 ~7---- z. 7 2. 177- s. ~ 2t~D_v606 9 5G- j=-g---"- !4~wt6t~~ 14 - z s. _717t~9_rc ~1~?C1_ 30 _-U'_1fu t s V Yv L B. 3. (or - - _ _ _ _ _ _ - - _ - 8. _ _ s.~lt~_/-~' 19.-------------------- ""7Q0 09rld / ~drd zo. * CODE: DC = Received In Damaged Condition. OS = Officially Sealed. R = Return Receipt Requested. RE = Re-enveloped. RW = Returned to Writer. Date of Received Received By: Postmark - Delivery Office Delivery the (Pnnf Name) ^ t pieces p'd•~le~Y' 'V~7- T/. ~-~9r~._? Delivered By: pieces Signature of V L, r cles (C/erWCamer) _ above Atlefessee/ XJ i`.~ Uj "~.dG~`...~Ly---•-~ Form 3849 Barcode Number (if defivered using scanning option) If using handheld scanner option, have recipient sign .•.,L L - - - "m'r" orm 3849. PS Form 3883, November 1999 102595-oo-e-203 3- Customer Ka Hale Ona Keiki Preschool Program: Families-At-Risk ' , KA HALE O NA KEIKI PRESCHOOL A private, non profit preschool serving the families of the Hamaktra Coast Nationally Accredited by N.E.C.P.A. 45-3668 Honoka'a-Waipi'o Road, Honoka'a, Hawai'i 96727 (808) 775-9870 August 17, 2007 COUNTY OF HAWAII PROJECT NARRATIVE FAMILIES-AT-RISK PROJECT 2006-2007 Our Families-At-Risk Project allows children, ages 2 - 5, of the working poor in our community to remain in a safe, stimulating and caring environment at Ka Hale 0 NA Keiki between 2:30 and 5:30 pm, daily, year round (including Summers and holidays), when other preschools and day care centers may be closed. As the ONLY preschool serving the entire Hamakua coast, it is imperative that we remain open past the first eight hours each day, in order to serve our community, which is struggling to regain financial independence after the closing of the area's single major employer, the Hamakua Sugar Company, nearly 15 years ago. By our offering this Families-At-Risk program, young parents are freed to work at their jobs, and allows the unemployed to seek work, and pursue training and educational opportunities, particularly working parents transitioning from welfare assistance. We serve the working poor. These families are likely to be cut off from the mainstream community because of poverty, racism, lack of education, unemployment, and/or the inability to timely access community and human services. They are therefore at risk of being unable to take care of their basic needs and those of their nuclear family. Many preschools are not open more than 8 hours a day because a second qualified teaching staff is required; and, such a service is just not economically feasible. Those that are open more than 8 hours a day charge tuition rates that poverty families, the working poor, cannot afford. It is imperative to our community, therefore, that Ka Hale 0 Na Keiki, while keeping rates affordable, remains open at least 10 hours a day, and operates year round. Otherwise, working parents would have nowhere to send their young children for quality care and education while gone from home. With literally no other preschool or day care center in our huge isolated area, parents would have no- where to place their child, except perhaps, in front of a neighbor's TV, if our Families- At-Risk Project was not available. Our Families-At-Risk Project benefits our parents, our children, and our community. Our low-income parents, leaving welfare rolls and entering the workforce, become more economically self-sufficient because they have been given access to reliable, quality care for their children. Our school's positive stimulation of children's brains during these critical first years of life lays the foundation for each child's future ability to learn, develop language skills, and interact with others. Drug abuse is our worst nightmare here on the Hamakua Coast. Ka Hale 0 Na Keiki, and its Families-At-Risk Project are the anti-drug. Numerous studies have shown that -2- participation in a quality early childhood education program can actually prevent illegal drug usage in the future, because we teach these children, at a very early age, how to appropriately handle conflict resolution, and we give them good self esteem. If we are to break the cycle of drug abuse in our community, we must begin taking preventative action now, and intervene at the preschool-age level. Our community, our island, and our state also benefit from our Families-At-Risk Project as it is estimated that for every $1 invested in high-quality programs like Ka Hale O Na Keiki's Families- At-Risk Project, the public will save $7 in costs in the future for such things as remedial education, welfare, and incarceration. Additionally, children who attend high-quality early childhood education programs are more successful in later life and more productive than their peers who did not attend. Furthermore, studies are showing that children with access to quality programs such as ours demonstrate higher I.Q.'s, higher High School graduation rates, and higher success than their peers. It takes a community to raise a child, and we thank the County of Hawaii for caring enough about its youngest citizens by helping to support our Families-At-Risk Project, as we help these young children, and their families, towards a successful, productive future. Thanks to the County's financial support of our Project, the children we serve are entering kindergarten ready to learn. This means that later they will have better test scores in reading and math. And, these children, who the County has helped, are less likely to be involved in crime as adults and less likely to become pregnant as teenagers. Mahalo to the County of Hawaii for being part of the solution to our community's critically unmet needs. Together, we ARE making a difference! Ka Hale 0 Na Keiki Inc. is a 501(c)(3) non-profit organization. All contributions are tax-deductible. a i'1 zk~ Fr' Summary of FY ONl~ ~Y 7~ 2006/6~ ~-0A7©Income AGENCY/ORGANIZATION: 06f/ PROJECT NAME: ~dQ4 t e S / ~ts /rp I( C~ 06 County of Hawaii $ State of Hawaii E /6,000 federal Funds $ Private Foundations $ 369 O United Way Funds $ Admissions $ Donations $ a ©t7 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Foes $ O Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others(pleaselie P69^o s ©75~ a. O .A 9y $ ~lD~J b.+ !?mQO ew $ /Soo C..Q u7~ 0+ $ SQ a TGTAUREVENUES 07,5, County of Hawaii - Human services and Economic Development Committee Nonprofit Grants - FY 2006.2007 Summary of FY 2006-07 Grant Expenditures AGENCYIORGAMZATION: Yz~A (9 A),,- PROJECT NAME: gd~ VLu 4 S S /t Budget Category FY 200&07 (07101/06-000/07) ACTUAL EXPENDITURES ,m.... I ffle Me! "-A% I ~ 5.. $ ©OO =BK "I ~iC1NtYretSled' T~~fu ~t $ ~'~r ~~UBIks .~BJ)BN6 IIt ~.81fiI81f8rIC9 e.: $ k~~i la~rlui 'r~'O1Ib $lJIBw~. l Ay~~ k F'2 M YL SA .3 S i~ S4y6 4 it' ` $ 1100004 tf.+~Athol Fire- SesM ifI811fSf'M. ( y, y r '9 iDplera8ops ~'Hia~y 3+ • jAembe 73.,,.A~.'71,1lD tit6601•IOBrI7AirCI1~>e, ~'r:i $ ~~a~ ixaV81 dAlrlsr~r~flefr?,',~lttile#2eMS1:13111eage`R6knbtirse~rlt. ~~2. ~'yn4T~ IRVa~YR•'~wsVM^~~t'Rvt E T $ TOTAL (Items 1-11) $ 3 0 0 0 County of Hawai'I - Human Services and Economic Development committee Nonprofit Grants- Fl' 2(N)6-07 Kona Adult Day Care Center Program: Families-At-Risk KONA ADULT DAY CENTER P.O. BOX 1360 KPALAKFKUA, HI 967550 (808) 322-7977 County of Hawaii Annual Report Narrative August 30, 2007 Agency Mission Statement "Our mission is to provide health, social and recreational programs and activities that enable impaired adults to experience feelings of belonging, friendship, acceptance, accomplishment and independence in a caring and secure social environment. " Program Description Adult day care is viewed as a promising long-term care option because it provides regular and reliable respite to informal caregivers, while it fosters their continued participation in the workforce. Persons eligible for Kona Adult Day Services are those adults 18 years and above, but particularly those 60 years and older, having either a physical or a cognitive disability requiring supportive care. These are persons with Alzheimer's disease, dementia or other related memory disorder, those with physical disabilities such as stroke, Parkinson's disease, and multiple sclerosis and those who are socially isolated. Day care provides a less restrictive setting and a more cost effective program than other types of care, such as home nursing or institutionalization. Public Benefits Derived 1) For Individuals a. Client is able to associate with a place and a group corresponding to his/her sense of identity. b. Client's maximum level of independence is assessed and maintained through the individual program planning. c. Mentally and physically impaired adults are maintained at their highest level of functioning, thus preventing or delaying further deterioration. d. Health monitoring as well as protective and supportive care for the frail and disabled adults are included in care planning and services. e. The participant's knowledge of and access to elderly services available in the community. "We extend the quality of life for your family" Narrative August 30, 2007 Page 2 f. Premature or inappropriate institutionalization in a nursing home or hospital is prevented. g. Socializing, peer interaction and continued relationship with the community is ensured. h. Isolation and prejudice often associated with frail and disabled adults is reduced. 2) For Families and Other Caregivers a. Families that desire to keep elderly members in the home are given relief from full-time care of an impaired adult. b. Family members are enabled to continue productive careers instead of being homebound with an elderly, disabled spouse, parent or other family member. c. Families and other caregivers are assured that elders dependent upon them are being cared for appropriately during the day. 3) For the Community a. An integral component of the community service network and of the long- term care continuum is made available to the West Hawaii community. b. The medical community and other resources statewide are provided a liaison in the geriatrics, especially Alzheimer's disease and other related disorders. 4) Program Highlights a. Maintain 90% of participants at home for a minimum of six months with adult services. b. Maintain or improve socialization/interaction skills of participants by 90%. c. Maintain or improve hygiene/self-care of participants by 90%. d. Survey satisfaction of caregivers. e. Have intergenerational interaction activities. Submitted by: Rowena L. Tiq Executive Director Summary of FY 2006- 07 Income AGENCY/ORGANIZATION: Kona Adult Day Center, Inc. PROJECT NAME: Adult Day Care 3F t4S 9' io- F ? ~S i ~ ~Yi w µ County of Hawaii $15,000.00 State of Hawaii $64,859.41 Federal Funds Private Foundations $68,087.42 United Way Funds $15,000.00 Admissions $420.00 Donations $10,265.29 Fundraising $15,857.12 Pay Phone Vending Machines Service/Program Fees $22,466.16 Third Party Reimbursements $11,122.67 Tuition $109,330.00 Client Private Fees Interest Income $1,552.57 Others (please list) a, awa County ce o Aging Services for Seniors $6,120.00 b. Unrealized Gain $1,301.46 County of Hawari - Human Resources and Economic Development Committee Nonprofit Grams-FY 2006-2007 Summary of FY 2006- 07 Grant Expenditures AGENCYIORGANIZATION: Kona Adult Day Center, Inc. PROJECT NAME: Adult Day Care Budget Category FY 200"7 (711/06 - 6MM7) ACTUAL EXPENDITURES $11,398.59 $1,898.81 $1,089.26 $613.34 .s ~z* ~ z ~v' Y h t . W C~ k R kek~J y TOTAL (keens 1-11) $15,000.00 County of Hawai'i - Human Resources and Economic Development Committee Nonprofit Grants-FY 20062007 Kona Literacy Council Program: Kailua Learning Center FINAL REPORT Kona Literacy Council t^="I h! 2 t' . 2 The public benefit derived from the funding received from the Hawaii County Grant (FY 2006-07) was the continuation of the free literacy programs provided by the volunteer tutors of the Kona Literacy Council at the Kailua Learning Center. The $1,500 we received from the County assisted us in maintaining our objective of keeping the center open so that we could continue to help break the illiteracy cycle in our community. The Kailua Learning Center is located on the ground floor of the Kailua Village Condominiums on Kuakini Highway. It has its own restroom and parking is available on site. We continued to write grants, solicit donations and participate in fund raising projects. We have applied to various state and federal agencies and corporations in our community. Generous private donations from our tutors and friends of the Kona Literacy Council have provided most of the funds. The Kona Literacy Council meets the critical mission of the program by keeping open the Kailua Learning Center in order to continue to improve the basic skills of adults, including the foreign born, by offering free one-on-one and small group tutoring in reading, writing, spelling, math, English as a Second Language, citizenship, key boarding and computer literacy. The Kona Literacy Council continues to meet its goals and objectives to: A. Continue renting space at the Kailua Village Condominiums to use as a learning center and administrative office. B. Continue volunteer staffing of the Kailua Learning Center from 9:00 am to 3:00 pm, Monday through Thursday and Saturday 10:00 am to 2:00 pm. C. Expand programs to reach more non-reading adults and meet anticipated goals of new readers. D. Expand lending library to include videos and read along tapes. E. Acquire more basic skills software. F. Acquire basic office supplies; i.e. toner and paper for copier machine, brochures, stamps, etc. G. Increase collaboration between existing agencies. Description of the program and services and how they benfit the adults in West Hawaii. The Kona Literacy Council: 1) Continues to provide free one-to-one, small group and computer-assisted literacy services at the Kailua Learning Center to any adult who wants to improve their basic reading, writing, computation and computer literacy skills. 2) Registers, scheduals, matches learner with tutor, and prepares programs for new students for the year. 3) Continues recruiting and training new tutors. 4) Continues networking with community agencies to provide free literacy assistance to their clients, i.e. Department of Human Services, Department of Labor & Industrial Relations, Kona Community School for Adults, various Vocational Rehabilitation Programs, Bridgehouse, Altematiaves to Violence, court ordered participants, Family Support Services of West Hawaii, Head Start, Hawaii Community College and the public libraries. 5) Offers pre-employment skills, helps in filling out application forms, resume writing and interview skills to enable our learners to get and hold jobs. 6) Improves family literacy services. 7) Helps foreign bom learners with their communication skills and assists them in passing their citizenship test. 8) Empowers adults to become contributing members of our community by ensuring that everyone increases their literacy skills and becomes lifelong learners. 9) Publishes a quarterly newsletter. 10) Continues writing grants, pursuing fund raising functions, and seeking donations, to keep open the doors of the Kailua Learning Center. 11) Holds general membership and public meetings quarterly. Since opening in Sept., 1992, over 576 adults have been tutored one to one. This past year we have helped over 26 students improve their basic skills including 8 new students. The specific objectives of the volunteer tutors of the Kona Literacy Council are to help adult students: 1. raise their reading levels from 0 through 12; 2. increase computation skills from arithmetic through Algebra and Geometry; 3. develop communication, reading and writing skills of the ESL students; 4. prepare adults for the GED exam; the Competency Based High School Diploma program; driver's license test; and U.S. Citizen test. Some other personal goals of the students included: helping their children with their reading and homework; filing out job applications and other forms; learning to type and read the Bible. Most of the 576 students who have studied with the volunteer tutors have made remarkable progress in their basic skills and self esteem thereby improving their lives and becoming better family members, workers and community members. The dedicated 9 volunteers of the Kona Literacy donated over 1,500 hours last year. We are constantly recruiting new tutors and office staff and offer tutor training to keep up with the demand for good volunteer tutors. Some of our volunteers are snowbirds, leave the Island or obtain full time employment, leaving us with vacancies to fill. We recruit new tutors by newspaper articles and word of mouth. Tutors need to successfully complete a tutor training course and are requested to make a commitment of at least one hour per week. Office help must make a commitment of at least one two- hour shift per week. Most of our volunteer tutors have had previous teaching experience and all our dedicated volunteer tutors and office staff desire to improve their community by giving the gift of literacy. fi I xl ksihTM"i-* Summary of FY 200//6-07 Income / AGENCY/ORGANIZATION: ~°fAh4. ~L7PPkG(~ ~~l!/1Gil PROJECT NAME: /~l u h /l/c l~f t REVE OE SOURCE'SL ` fUNDSR? CEI1fED f42 County of Hawaii E (7 State of Hawaii $ O federal Funds $ r Private Foundations $ United Way Funds $ Admissions $ Donations $ Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements b Tuition $ _ Client Private Fees $ _ Interest Income $ Others (please list) a. Jd/u.Jiu $ 750 b. ~aur~ re-Z~uo $ 0 0 0 C. $ p TOTAL REVENUES 15il County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 :it's =t e ??};45~.. Summary ''1of FY 2006--07 Grant Expenditures AGENCY/ORGANIZATION:: T ©AA, JL/7 e-yaCU L/O6t kjtl PROJECT NAME: Budget Category FY 2006-07 (07/01/06-0630107) ACTUAL EXPENDITURES }y-<,t. cif k ' ~ I IIlanwl iitll~ .rZ% I., . 'te~rwbyl~- .7 ~6i1siaalpenstti TO Kl me~pnerte~oy~coumy~ral~tt,~~a $ p '~-;TDeB ,,tinl/t1~$DD' hip. $ 0 Supplbs C e.Ansumable; T-eteptione P~stage8' s 3S 6, Otxgpatuy Re~11ttPtties;,RepairsAMai ance $ 9d y T Rental; Repairs 8 Maintenance ut 8 1Dsuraloce 43eneml Liability Auto; Fire; Board Insurance $ doo Ope shoes r~ ,:1 ons/Su pans; Members Auto Gasoline Purchase 1e. Trai A;ka Oierm Auto Rental: Mileage Reimbursement $ 0 79 tamer Tlox Clio Assistance; Contrail ServioW, ' : °:idl'ist~llhhBtMis f ,t., - G - - TOTAL (Items 1-11) $ County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- Fl'2006-07 Ku`ikahi Mediation Center Program: Basic Mediation ' u lkam vewiafitxn Center 614 KILAUEA AVE., SUITE 4, HILO, HAWAI'l 96720 808-935.7844, Fax 961-9727 kuikahi-mediation@hawaiiantel.net Program Year 2006-07 Final Report from Ku'ikahi Mec~iatiio~'. C~1n'telr~ Beyond surviving, Ku'ikahi Mediation Center has gained important moMeptum this year. We have moved from our starting status as a 501-c-3 non-profit in January' 2006 to a fully functioning center for mediation and facilitation. We have measurably increased the quantity and quality of our services as well as our capacity to serve our East Hawai'i communities. Our improvement in services has been acknowledged by the Hawai'i Center for Alternative Dispute Resolution in its annual on-site evaluation, stating that we are in "substantial compliance" with the POS contract for $52,982 for the next two years. This past year we provided direct mediation and facilitation services to 918 individuals (a 50% increase) in 363 cases. Of the 249 cases we conciliated and mediated, we had an amazing 71 % rate of achieving agreement between the parties. The courts were very pleased! And so are most of the participants, whose rate of satisfaction is 90%, with 91.5% who would refer our services. We attribute much of our success to our focused effort to make mediation "user friendly" by assisting future participants to understand and prepare for the process. This effort supports the mediators too because they are better able to facilitate participants in reaching agreements that are doable and durable. In total, we provided 1626 hours of mediation and facilitation which is a ninety-five (95%) percent increase from last year. Sixty five percent (65 of these individuals who were served were below or near the poverty income line. These numbers do not include the "ripple effect" of our services-all of the individuals who benefit from the agreements reached in the mediation or facilitation process, e.g. children in divorce cases, neighbors and extended family, schools or other community members and organizations. The Center has increased its pool of trained volunteer mediators to 48, with a very successful Basic Mediation Training. The mediators who volunteer for Ku'ikahi continued to upgrade their skills via two refresher courses, monthly updates on mediation issues, and ongoing collaboration in mediations by 45 mediators. We have advance-trained 22 mediators in Domestic/Divorce Mediation, and/or Neutral Facilitation of Community Meetings, ircreasi ng our capacity tc i`rcv:de needed services. Ku'ikahi has developed a special group of mediators, the Ku'ikahi Kids Team that works with families and young folks to resolve in-school or out-of-school problems that involve violence. We have reached a written agreement in every one of these mediations so far. Our board of Directors held a fundraiser that netted $11,320, enabling us to reach the end of the year in the black. We are most appreciative of the County's on-going support for Ku'ikahi's services. Support such as this encourages us to continue to plan ways to serve the cause for dispute resolution in our East Hawai'i communities. "Imua kakou"-we will persevere-as our committed team oard of Directors, Volunteer Mediators, and others work togeth o ch' v our 11/1//1j lzlne,0wz~4 August 23, 2007 r, i by ule hua Oshiyama, ExecutivKu'ikahi Mediation Center is a private-non profit corporation funded in part by the Hawaii Judiciary, Hawai'i Justice Foundation, Hawai'i County, and individual donations. n. V "O ° a m e o o o rn b q o' rn c n o c; ao o o, A m o s9 n o. oT ~ ~ ° ~ C: cao ~ ° ~ ~ o C1 v y ° w cD 0 0. 0. p ~ `goy' £R a `c~ ~ o mot ~a,~ c-, ~ n' id P°2 !E ~ ~o Q a~ ~ ~ fR ~ Sd g P fR y' f ~ S. _ e ~ ~ w n~ rn ~ rn~ C o O o~ O p• ~ o ~ a? ~ i t k. , C77 pq0 pn' ~yy ~s !~~i'' ~ Fi+ F ~ ~ C ] y 7 d ~r r~ W P~. y ~ rn p i t s d y R° p E2 UP• ~ ~ a b ~ ~ ~C e jk 22 enn o o V i 44 aq.. o Gi y Y d{ v. 6 by a Ct A fD O W CD R ~CD E7 FQ °4 o tlCO C C~ O ~ O c N N C y Fd p` fB v f~ '~J o S. (D V n FG° 1 0. p ~i'' P. Ky 0-1 C P1 ~'j 0+ P~ ° N o c. It b o w phi B o R S' A. n CD .n. ° P. gr v CO O < d O rn J 3 0 r a ~ o °O C$ ° O 3 v 0 7 °4 M~Vy~• O °'"Y ~ ~ w$ 8 0 o a~ L'' S ~ td Zi 52 41, 4 ''o. ~ ~ o 'o ~ fig ao° at ] O ~ ~'3 a ,.°xy, ~ w $ a p .7 a ~ C' 8w ~`~S~~T ~ g ~ o ~ 9 'vi y ~ ~0 ii~~ii [Li ~ a~3 Ste. oA) co, A~ o a m a~ jY O ~ A O O „ d o w U .p d 73 ~pp W spyp ~ ti '8 ~ W C ~ Ot W O b c~C ~ cd p, ai ~ t'n N o w a w k n Summary of FY 2006-07 Income AGENCY/ORGANIZATION: _Ku'ikahi Mediation Center, Inc. PROJECT NAME: Ku'ikahi Mediation Center {i a it ! :ri .n 4°:: Iii i a ii 'i a -Mil County of Hawaii $4,000 State of Hawaii $51,851 Federal Funds $00 Private Foundations $10,000 United Way Funds $00 Admissions $00 Donations $5,913 Fundraising $11,320 Pay Phone $00 Vending Machines $00 Service/Program Fees $22,531 Third Party Reimbursements $00 Tuition for Training: pays cost of training $11,618 Client Private Fees $00 Interest Income $00 Others (please list) a. $ b. $ C. $ i s I !i~ ! zW $I 1L~~k :i 2~! r tssil, County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 i tiftlf vfg "ti Summary of FY 2006-07 Program Expenditures AGENCY/ORGANIZATION: _Ku'ikahi Mediation Center, Inc. PROJECT NAME: Ku'ikahi mediation, Center, Inc. Budget Category FY July 1, 2006-June 30, 2007 ACTUAL . ' . $ 4000.00 x $ A M, MM I 'II z -1. IPA t Fi 4N~ Y3NfPI r*I!3 ! ~ a ~~'9 4 lv...v~w,:v'3 ~I4i JN,Tl NVI na ,;`,j t~,i„ s x y IIM RI I I M; .'q :uv ' ' pp $ E' a v ! h;.. W::v s s RitCav Ei}!!r:w y,yt' ',h ' S~;~as"t4pta: $ Cil+t'aliV" uiiik'+fly,li IY i TOTAL (Items 1-11) $ 4000.00 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- FY2006-07 Laupahoehoe Train Museum Program: Teaching, Transportation, And Technology Laupahoehoe Train Museum Teaching Technology and Transportation Final Report 2006-07 County Appropriations GGrant ....1 'r) - r, T, Q Cam/ 1-3 The Laupahoehoe Train Museum received Hawaii County funding for the past two years to assist us in creating a more sustainable organization. These County Funds were used to work on enhancj g our displays white improving our marketing. Originally asking for $59,400.00, we worked to use the $35,000.00 provided by the County Appropriations Grant to our advantage and move us forward towards our goals. Several goals have been met during this granting period; 1) Two of our volunteer staff and one paid staff were sent to classes on business plan writing. Each individual worked on developing a plan for the museum. The business plan writing skills acquired during these sessions will also allow the individuals to use them in any business they may develop in the future. The funds spent for this endeavor were a plus to the museum in having developed a plan we can use and a bonus to the community having individuals with more skills available in the workplace. This aspect of teaching is additional to our teaching daily to visitors, tour groups and our outreach programs. 2) A tour company contracted with the museum to provide cruise ship visitors tours along the Hamakua Coast. The visitors on these tours learn the history along the coast as well as stop at various small venues like the museum. We are hopeful this will bring in many more visitors to the museum, some with interests in railroading, and others with interests in local history. This transportation of folks to our museum is what we have wanted to do on our own. Without funding for a vehicle and driver this is the next best thing. 3) As part of the expansion of our displays we have; a) hired college help to finish the interior of our caboose and the small engine we use as a mascot, b) had many of our story boards in the museum translated into Japanese by hiring college students willing to help, c) researched and found many archived photos and d) developed displays about the plantations tying them to their railroad history and e) worked on our website to provide updated materials to be able to advance us technologically. 4) We were able to maintain all of our paid staff to maintain displays, restore equipment, maintain our yard and provide paid part-time docents to assist in keeping the doors open consistently, augmenting volunteer efforts daily. Maintaining consistent hours of operation and not having as many closed days due to lack of volunteer help has been the most beneficial for the running of the museum. The public benefit in meeting some of our goals set out by this grant is subtle but great. The information gathered in the business plan writing workshop will be of benefit for years to come as we implement the business plan, including trying to obtain funding in the future for transporting visitors. Contracting with a tour company is just the beginning of our business plan involving expanding our marketing efforts to attract more visitors. The business plan writing workshop allowed our staff to assist themselves in expanding their own potential in their lives, as well as the assisting the museum in having more staff knowledgeable about working a business plan. In keeping with our original purpose for the museum, these grant funds allow us to continue providing individuals with employment. Providing local residents steady employment improves their economic standard and really assists the museum. We continue to have a part-time paid docent to keep the doors open consistently, a maintenance individual keeping our grounds lovely, an accountant keeping our financials in order and a bookkeeper to keep daily operations flowing smoothly. In the past these tasks were completed by volunteers. In addition, for most of the year, college students were used to restore equipment and improve many of our displays. The hiring of local residents for these positions has allowed volunteer time to be spent on marketing, organizing tours, membership renewal and recruitment, newsletter writing, and creating new displays. These grant funds also allowed one volunteer to mentor two high school students from our partner school, Laupahoehoe. This internship was the student's initial work experience. We were teaching these students the daily business operations, while encouraging them to learn their local island history and work directly with visitors as ambassadors to Hawaii Island. This program called Huiana was sponsored by Hawaii Community College and Work Force Development. We continue our efforts to market our museum uniquely. We continue the distributing our newsletters from Paauilo to Hakalau, with the hopes of informing and attracting more local visitors. We are also continuing our distribution of our brochures to other local businesses and tourist venues. We have had an increase in local visitors but our survey efforts have not reflected these observations as yet. In addition, we have installed an interpretive sign at our local scenic pullover area on the highway, near the museum over- looking Laupahoehoe Point, where many visitors stop. We are hoping this unique marketing tactic will be a benefit to the museum in a more pronounced way by directing the many visitors that stop there to go for more information at the museum. This sign was created by community input and funded by the community association, a private donor and funds set aside for this specific purpose by the museum. Our website is managed by a combination of paid and volunteer labor, updating information on the site is critical to us keeping up with technology. Outcomes: While our outcomes may not be huge we know that small improvements are better than no improvements. Having the ability to pay for work that needs to be done has increased the likely hood of work being completed in a timely manner, which includes keeping the doors open consistently. We feel this is one of the best economic benefits to the museum and the best use of these County grant funds to serve the public well. As for public benefit without these grant funds we would have a status quo building without improvements. We would not be open daily nor would we be able present the museum at different venues during business hours. We are growing this museum from the ground up and learning all it takes to attract visitors and sustain the business. Without these funds the knowledge we have attained through the years would be useless without people available to share it or implement changes required for growth. As we grow and enhance our displays we hear positive comments directly from visitors. More positive comments are reflected in our guest book in the comments section where we are learning to keep track of visitor count, repeat visits and visitor origin. As for visitor count and membership we hope our efforts will show better results in the coming year as implementation began in the later part of the grant period. While a survey has been designed to determine the impact of advertising methods as seen by our visitors, the outcomes will be better seen this coming year as well; this will serve as an assessment of more effective advertising. Some of our outcomes are shown below. Outcomes 2005-2006 2006-2007 Increase Visitor Count 6800 6800 0 Membership 70 54* Membership Fees 6,970 $3,290* Not all memberships are due in the beginning of the ear Donations $10,561 $15,159 $4,592 Newsletter (via P.O Box distribution 800 1500 700 Gift Shop Sales $15,200 $17,900 $2,700 We will not be receiving anticipated federal funds from IMLS in 2007, which would have provided for a full time executive director, staff training, and educational programs. We will reapply, our fourth attempt, for highly competitive IMLS funds next year. All other grant-funding sources are finished in this fiscal year. New grants are being reviewed for application this year for office and other improvements. These County Grant funds have really helped the museum help itself- Mahalo! ;AAISAGl1'f Summary of FY 2006-07 Income AGENCY/ORGANIZATION: (zy x~e~1Cf- (Clty~l ~c~ yYV1 PROJECT NAME: Seca[ 1~ t 1~Ri vt~cxr~l/~ti0n Te-y- ra o Qq 1 REVENUE SOURCES FUNDS RECEnrED: FY 2008- ,s", . IJulyt.2005-.dme7o.2a n County of Hawaii $ O _ State of Hawaii E 144- Federal Funds $ Private Foundations $ .5- United Way Funds $ .8- Admissions E O - Donations $ O Fundraising $ Pay Phone $ Vending Machines $ -42~r- Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest income $ Others (please list) a. _ I C C-j It. $ cl, C. $ TOTAL REVENUES $ l County o1 Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 ATTACH MEII~" Summary of FY 2006-07 Grant Expenditures AGENCYIORGANIZATION: I-~V Pa 1 ice- b 106 ~ j 0_7L yN 1 1 I IAS~iJm PROJECT NAME: V-cr ? h. Cql ) Budget Category FY200647 (07,01,06-0630,07) ACTUAL EXPENDITURES ROrsonnM Sdar7es . 3c,. _ k~' for ahirployess sePDdby County grantlurWs orQy+l $ fig 1440 Z' ~Employee'SeMfils - Health & Dental Insurance; Other BenefAS ^ 4FW+?6yey+eel MCeuruy9rantlunAsaft. $ l~ 'Ray?oll7aias'-"FICA, S111"Wake?s Compensetgn~'I'DI '`"cw•.. (For amploymn supported by county grant tunda only) $ y. ' Professionalfeeti-Leget:AcconfinIglBooilibeeeping;AWATIes; Few,"Other AdffwvsVabve .5. Supplies olliioe:Program.ConsumaNe: Tetephons; Postage& Freight. Other $ 8. Occupancy - Rent; Utilities; Repairs & Maintenance 7. Equipment- Purchase; Rental: Repairs & Maintenance 8. Insurance-Gal Liability; Auto: Fire; Board Insurance $ 9. Operadons-Printing; Pub4rations/SubsciVbOns: Membership Dues: Start Training: Auto Gasoline Purchase $ 10. Travel - Airfare; Per Diem: Auto Rental; Mileage Reimbursement $ 11. Other- Toz'Screening; Client Assistance: ContractServices; Miscellaneous $ TOTAL (Items t-71) $ County of Hawaii - Human Services and Economic Development Committee Nooprotlt Grams- F1 IIN)64)7 Mental Health Kokua Program: Transitional Residential Services TO: Constance Kirin Legislative Auditor Hawaii County FROM: Joanne L. Lundstrom Executive Director, CEO DATE: August 25, 2007 SUBJECT: County of Hawaii Award Mental Health Kokua Program services, Report for FY 2006-07 Grant funding at $20,000 was received in FY 07. Following is our year-end program benefit and services report. 1. Public Benefit Grant funds were applied to operating costs of our transitional rehabilitation facilities in Hilo (PATCH Place and Hale Amau) and Kona (Hale Alanoe and Kealahou) that specifically serve persons who have serious mental illness, and who would be at risk of homelessness, incarceration, or hospitalization if transitional community residences were not available. The public benefit is the availability of a community based, cost effective humane resource for this population in Hawaii County. 2. Application of County Grant funds in achieving mission The actual bed day cost per client in FY 07 to live and receive rehabilitation services at our two rehabilitation facilities was $82 a day. The grant in effect provided 244 bed days for clients in placement. Comparative bed day costs in a psychiatric hospital are estimated at $800 a day. The mission of the program was achieved through a combination of State, United Way, and County grant support. 3. Meeting Goals and Objectives Grant funding enabled us to continue operating our facilities, and serve 34 persons at PATCH Place, 17 persons at Hale Amau, 11 persons at Kealahou and 15 persons at Hale Alanoe. By year-end, 60% transitioned to more independent living in the community. All clients showed improvement in daily living skills. 4. Clients Served Mental Health Kokua provides services through the following residential projects in Hawaii County: • PATCH Place and Hale Amau - Transitional residential programs in Hilo • Kealahou and Hale Alanoe - Transitional residential programs in Kona In FY 07, at PATCH Place and Hale Amau, we served a total of 51 persons, including 25 men and 26 women. Sixty-three percent (60%) of PATCH Place and Hale Amau clients were between 28 to 57 years old, 69% were diagnosed with schizophrenic disorders, and 31 % with depression and/or bi-polar disorders. Of persons completing placement, 59% moved to more independent living in the community. In FY 07, at Hale Alanoe and Kealahou, we served a total of 26 persons, including 13 men and 13 women. Seventy-seven percent (77%) of Hale Alanoe and Kealahou clients were between 28 to 57 years old, 58% were diagnosed with schizophrenic disorders, and 42% with depression and/or bi-polar disorders. Of persons completing placement, 62% moved to more independent living in the community. 5. Other Funding Sources See Summary of FY06-06 Income (Attachment 1) 6. Expenditures Supported by County of Hawaii Grant Funds See Summary of FY06-07 Grant Expenditures (Attachment 2) cc: Gary Michell, M.S. Hawaii Island Services Director jmv Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Mental Health Kokua PROJECT NAME: Transitional Residential Services Budget Category FY2006-07 (0701/06-06/30/07) ACTUAL EXPENDITURES ! a! i !r;PV iuI !i i3 t!! 6@ -u- N r;vP u 6 t Li ,+aa t~a :ilk umlit r v ~svlr~i7 I t ty {;l3vy ro 2ir taP v dts st .....m sart v tiSih ssls _ _ . $ 16.393 =a~P ~ v v r4a 'sl; i i!!Nfli01! =!n i4,,,.t $ 1.476 v! t. 5 Rr t;: tr°i ih~ v P 7 rl i $ 2.131 ! 4 2 5' i!h tltt ~,y~ t P 3v ! J! L.?P3 _...:i i fi~L,l1S..,. $ ho 06t6I Tkrr t tk c. -n un =i =g z, v s t 7-177 PNI Ivgr.tla! $ w i !!ffl y s MMU ly sl t.,E l:: MIA $ ,..41 d`54t"~MINI M~, ~t v;6t ! 0 0, InM 'x' _s_ GPRW&-1 1 ' 11 r P . _ 9 , R - w:.}_ $ ;H °al a4v` , &~'„t,,; '-g'. f:,!~ ~vxv t 'ri',. r m MOB H ''9 $ MNIM 'MP P i.N 4i1,'JGB, $ RM3t~ iLM itF!! I'5 4I` ! 4..R+Qt! 1 I~ 3"- ,:,.'0 MHU-m Fig, y Y 3 ii 7 } -ipO 5'~ !~~~5IE n r a 3, TOTAL (Items 1-77) $ 20.000.00 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- FY 2006-07 tIG ! . d Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Mental Health Kokua PROJECT NAME: Transitional Residential Services 'p is s s!s ,t i~ v s t yy ! v imm MR ' ` 4i , County of Hawaii $20,000 State of Hawaii $6,257,408 Federal Funds $1,198,332 Private Foundations $104,381 United Way Funds $80,195 Admissions $ Donations $25,363 Fundraising $2,155 Pay Phone $ Vending Machines $ Service/Program Fees $453,497 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $11,028.22 Others (please list) a. CCS $338,798 b. Other Fees $14,240 c. County of Maui $53,315 s " n sa y, ° ~y r. t'v v v " ~ tMhl v ....i County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 Office for Social Ministry Program: Care-A-Van Kihei Pua Kihei Pua Emergency Shelter PUBLIC BENEFITS DERIVED Program Highlights thus far in 06-07: 1. OSM assumed administration of the Kihei Pua Emergency Shelter in January 2007 at 115 Kapiolani Street, providing emergency housing. 2. Increased bed capacity from 58 to 72. 3. The Mayor's Office and County Council approved initial funding to help repair and refurbish the interior & exterior of Kihei Pua with a budget of $65,000 for materials. 4. In the initial six months of operation, we also entered into two contracts with the State of Hawaii, Hawaii Public Housing Authority for an Emergency Shelter Grant of$50,100, and a Stipend grant of $170,000 to assist with personnel and operational costs. 5. Acquired a $1,000 grant through FEMA for food & meals at Kihei Pua; 6. Hired (1) FTE program Director, (2) FTE Intensive Case Managers; (3) full-time and (2) part- time employees to staff this emergency shelter 24hrs a day, seven days a week. Together, case management, life skills training, linkages to mainstream programs for entitlement benefits, renter's preparedness classes, budget management and supervision of program participants are provided on site. We continue to interview to fill additional positions due to increased capacity. 7. Established community partnerships with Boys & Girls club, University of Hawaii at Hilo, BSN Practicum Students for health presentations, Department of Health for immunizations & TB shots on site, YWCA- Healthy Start, Foster Families, Inc. for voluntary case management for at-risk families, Helping Hands Hawaii and Care Hawaii for intensive case management for mental health consumers, BISAC/Lokahi Treatment Center for substance abuse referrals and Forward March for employment/job-readiness training; 8. Established tutorial services & school supplies through the State of Hawaii, Department of Education for our homeless keiki; 9. Partnered with the Department of Public Safety, Hale Nani Work Furlough for free "in-kind" labor, along with program participants from Ponahawai Ola (our community re-integration program), to paint the interior & exterior of our administrative building, installation of new tile, refurbish kitchen and bathroom cabinetry, power washing the exterior walls and roof, install air conditioners, and build garden beds. The men of Hale Nani and Ponahawaiola have also put together the new furniture (bed frames, bunk beds etc.) of Kihei Pua. 10. Acquiring a donated vehicle (7-passenger van) for program use to transport residents to their appointment, housing search, employment search and medical and dental appointments. 1 1. Acquired five bicycles to create a "Bike Program" for residents to borrow for the day and as an alternative to walking to necessary appointments; 12. Acquired new appliances, furniture & supplies to operate program including new mattresses, bed frames, dressers/armoires, desks, and computer stations for staff and residents. Page 1 Kihei Pua Emergency Shelter 13. Developed program design during this reporting period including program rules & conditions of occupancy, individual service plans, employment and housing verifications, and program agreements; 14. Established a clothing bank through donations from the community; 15. Coordinated on-site classes throughout the month including Renter's Education courses and Parenting classes; Projeded Measure Progress Participants will remain sober in 95% of program participants have remained drug-free while a drug free environment residing at the emergency shelter as evidenced by initial and random urine analysis tests given on-site. Participants will complete 50% of unemployed program participants have enrolled in employment/job preparedness continuing education classes, vocation training or job- training readiness/employment programs. 80% of employed participants have maintained employment for at least three months. Participants will obtain 80% of employed participants have maintained employment for at employment least three months. Participants will have better At this time of writing, we are unable to measure progress of housing opportunities participants who have transitioned to permanent housing and have remained in housing for at least six months. However, 90% of program participants have transitioned to better housing opportunities. Participants will have improved Although at the time of this writing, it is such a short timeframe to health. measure this accurately, at least 70% of program participants have applied & obtained medical insurance; went to at least one doctor's appointment; or completed one dental examination. Page 2 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE-A-VAN Kihei Pua REVENUISStOURCES FUNDS RtCEIVEW,mg0o"r, Jul 1, 2000 - J n 30t 2097 Count of Hawaii $20,000.00 State of Hawaii Federal Funds Private Foundations United Way Funds $3,895.85 Admissions Donations Fundraising Pa Phone Vending Machines Service/Pro ram Fees $2,905.00 Third Party Reimbursements Tuition Client Private Fees Interest Income Others lease list OTAL REVENUES` State Contracts - funds not received by 6/30/07 $ 170,000.00 ESG $ 50,100.00 County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2006-07 Summary of FY 06-07 Grant Expenditures AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE-A-VAN Kihei Pua Emergency Shelter FY 2006-07 (07/01/06-06/30107) BUDGET CATEGORY ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported by County grant funds only) $ Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies- Office; Program; Consumable; Telephone; Postage & Freight $ 7,097.13 6. Occupancy- Rent; Utilities; Repairs Maintenance $ 8,846.75 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 4,056.12 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel- Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other- Tox Screening, Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 - 11) $ 20,000.00 County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2006-07 Office for Social Ministry Program: Care-A-Van Outreach Care-A-Van: Outreach Program for the Homeless PUBLIC BENEFITS DERIVED Program Highlights thus for in 06-07: (1) Created a 12-hour Renter's Education course and implemented classes four times a week at drop-in center sites and emergency/transitional housing programs; (2) Established a network of partnerships through active participation in community meetings including Community Alliance Partners (Hawaii County's Continuum of Care: planning group that addresses homelessness concerns), Mayor's Going Home task Force (addressing community re-integration services), and Substance Abuse Roundtable (addressing substance abuse related issues); (3) Selected a web-based case management software to begin progress of program and individual outcomes; (4) Began operating the Friendly Place in West Hawaii, the only drop-in center for those experiencing homeless. Consumers have access to showers, lockers, mail, phone, computer, parish nursing services, meals, clothing, emergency supplies, and a safe place to seek refuge and help from caring, compassionate staff; (5) Began drop-in services also at Hale O Puna twice a week in Pahoa, working in partnership with East Hawaii Coalition for the Homeless; (6) Opened a new outreach office in downtown Hilo at 479 Kinoole Street, making program services more accessible throughout the week (next to Salvation Army hot meal programs); (7) Registered a total of 1,574 homeless individuals encountering them 23,674 times this program year. This is an average of 15 encounters per homeless individual. There were 259 new individuals experiencing homeless during this reporting period; (8) Entered into a Pilot Project with Day Lum Rentals called "Green & Clean." This project secured 10 private rentals for "difficult to house" individuals and families who have poor credit scores, poor rental histories, poor references and/or criminal histories. These participants are provided an opportunity to rent with Day Lum with the opportunity to earn a positive rental reference and repair their rental reputation. (9) 491 persons moved into permanent housing and 86 persons moved into emergency or transitional housing programs; Projected Measure Semi-Annual Progress Program participants will connect to 50% of program participants have engaged with case mainstream programs and their management services as evidence by achieving one goal, resources. creating a real monthly budget, became a recipient of at least one mainstream program for which participants may be Program participants will receive DHS, eligible. VA, SSA benefits in they are eligible. Page 1 Care-A-Van: Outreach Program for the Homeless Eligible program participants will 90% of AMHD-eligible participants have enrolled in at least participate in substance abuse and one AMHD-contracted program including intensive case mental health treatment programs. management (ICM) or assertive community treatment (ACT) services, representative payee services, crisis services, supported employment services and/or access the consumer resource fund (CRF) through the Dept of Health- Adult Mental Health Division (AMHD). Program participants will maintain stable 90% of participants who enrolled in shelter programs have permanent housing. remained at the shelter until more permanent housing were secured. 85% of eligible program participants who received monthly rental subsidies have paid their rent on time for at least 6 months. 80% of program participants have not violated the terms of their lease nor have been evicted from their initial placement for at least six months. Program participants will maintain 20% of program participants have enrolled in higher/further employment. educational opportunity including college courses, continuing education classes, vocational training or job- readiness/employment programs. Program participants will improve health. About 25% of program participants have applied & obtained medical insurance; went to at least one doctor's appointment; or completed one dental examination. Page 2 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE-A-VAN Outreach REVENUE`SIQURCES FUNDS RECEIVC-D: FY 2006=07 . (July 1, 2006 - June 30, 2007 Count of Hawaii $30,000.00 State of Hawaii $957,120.82 Federal Funds $677,961.23 Private Foundations United Way Funds $9,166.71 Admissions Donations $1,535.24 Fundraising Pa Phone Vending Machines Service/Pro ram Fees Third Par Reimbursements Tuition Client Private Fees Interest Income $64.88 Others (please list TOTAL REVENUES $1,675,848.88 County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2006-07 Summary of FY 06-07 Grant Expenditures AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: CARE-A-VAN Outreach FY 2006-07 (07/01/06-06/30/07) BUDGET CATEGORY ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported by County grant funds only) $ 18,862.40 Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 9,309.45 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County.grant funds only) $ 1,828.15 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies- Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy- Rent; Utilities; Repairs Maintenance 7. Equipment - Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9, Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel- Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other- Tox Screening: Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 - 11) $ 30,000.00 County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2006-07 Office for Social Ministry Program: Hawaii Island Food Bank Hawaii County Human Services Grant Narrative Annual Report for Year Ending June 30, 2007 Agency: Office for Social Ministry Address: 140 B. Holomua Street, Hilo, Hawaii 96720 Telephone 935-3050 Fax: 935-3794 E-mail: cignacio@rcchawaii.org Program Title: The Food Basket, Inc. (formerly Hawaii Island Food Bank) Contact Person: Carol R. Ignacio 1. Public Benefits Derived OUTCOMES RESULTS REMARKS Pounds of grocery items rescued, 1,420,602 pounds ending We are working closer with our salvaged and stocked island- June 30, 2007 food donors to minimize the wide pounds of food that cannot be consumed and ultimately dumped (waste) by food bank. Pounds of grocery items 1,3 million pounds ending We are currently in the process of distributed throughout Hawaii June 30, 2007 changing our donor receipts as County well as picking tickets which will ultimately provide us with an St. Jude's Episcopal Church improved way of measuring the opened a food pantry serving the nutritional value of food Oceanview community. Food distributed via our agencies. Our Bank has delivered 12,144 current system is a "catch-all" for pounds of food at no SMC canned goods (assorted cans) (shared maintenance cost) to this which does not allow us to tract community - April to June 2007. vegetables, meats, fruits, etc.) A cadre of 15 volunteers operates the pantry the last Tuesday of each month. Food bank staff provides technical support and delivery on a monthly basis. 208,766 pounds of grade A fresh The Food Bank was awarded produce (fruits and vegetables) $545,000 for this fiscal year for were delivered to over 1850 low- the Senior Fresh Produce income elderly in the months of Program, the only county to August to November 2007 receive the grant. Sept. 20, 2007 through the Senior Fresh Produce the program starts up for this Program year. We are targeting to serve 2000 low-income seniors this r. Hawaii County Not-for-Profit Grant Report June 30, 2007 Number of presentations on ways 16 presentations were made to to help fight hunger. the public including schools, businesses, and private parties We are experiencing a greater number of people providing food to the food bank in lieu of gifts at reunions, birthdays, anniversaries, etc. We believe this occurrence is partly due to the public presentations. II. Brief Summary of Major Accomplishments During Funding Period. There has been more activity in with the food bank this past year resulting in major accomplishments that we believe will enable us to provide more extensive and effective service to the community. A. The Hawaii Island Food Bank now The Food Basket, Inc. has applied for its 501c.3 IRS Tax exemption status. Until this is completed, the organization will remain under the legal auspices of the Roman Catholic Church. It is anticipated that the tax exemption status should be completed by December 2007 or early January 2008. B. The Food Basket, Inc. has a very high functioning, dedicated and influential board which is allowing the organization to obtain resources that have been more difficult to access as a "program" of the Catholic Diocese. Members of the Board are successful business people who bring these gifts to the organization, strengthening its capacity to do and be more in addressing hunger and food security on our island. C. The Board is focusing on an annual major gift strategy in an effort to minimize the number of events that require a lot of time with not very high returns. Community resource people are being tapped to head up this initiative. D. Accounting, reporting and inventory practices have improved dramatically with a staff member dedicated solely to the work of the food bank. Gail Shinoshita is doing tremendous work in getting all of our recordkeeping - agencies, food collection and distribution, reporting and financial affairs in excellent order. This lends itself to more reliable data that facilitates better planning and more efficient use of time. E. No major problems except that it has been reported that the property that houses the food bank operations in East Hawaii has been sold. We are currently looking for new space. Report submitted by: Print Name: Carol R. I¢nacio Title: Executive Director Hawaii County Not-for-Profit Grant Report June 30, 2007 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: HAWAII ISLAND FOOD BANK REVENUE SOURCES: FUNDS RECEIVED: FY 200647 Jul 1, 2006 -June 30, 2007 Count of Hawaii $35,000.00 State of Hawaii $14,490.00 Federal Funds $254,315.85 Private Foundations $36,150.00 United Way Funds $16,170.00 Admissions Donations $131,694.61 Fundraising $246,376.51 Pa Phone Vending Machines Service/Pro ram Fees $107,452.88 Third Part Reimbursements Tuition Client Private Fees Interest Income $3,750.90 Others lease list) a. Patriots Dinner $5,000.00 J. Return Inc. $3,056.65 c. Recycling $910.70 d. Restitution $60.00 TOTALREVENUES $854,428.10 County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2006-07 Summary of FY 06-07 Grant Expenditures AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: HAWAII ISLAND FOOD BANK FY 2006-07 (07/01/06-06/30/07) BUDGET CATEGORY ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees-supported by County grant funds only) $ Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County-grant funds only) $ 3. Payroll Taxes - FICA; SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage &-Freight $ 6. Occupancy- Rent; Utilities Repairs Maintenance $ 35 000.00 7. Equipment- Purchase; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $ 11. Other- -fox Screening: Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 35,000.00 County of Hawaii - Legislative Auditors Office Human Services Grants - GY 2006-07 Office for Social Ministry Program: Mobile Care Office for Social Ministry MobilevCare Health Project County of Hawaii - Final Report FY 2006-07 PUBLIC BENEFITS DERIVED The MobiletCare Health Project's mission is to address the unmet need for the dental care for the low-income uninsured and underinsured people of the Big Island. This is accomplished through 1) providing Direct Dental Services and Education and 2) working to reach Long-Term Solutions through collaboration. 1) The MobileTCare Health Project (MCHP) was successful in meeting the first goal of providing Direct Dental Services and Education in the following outputs. • The MCHP provided dental services in 224 clinic days, an average of 18/month in the communities of Honokaa, Kapa'au, Kailua, Honaunau, OceanView • The MCHP served patients in 1585 clinic patient encounters, an average of 7 patients/ day. Fifty-five percent (55%) of these patients required acute care. Sixty-nine percent (69%) of those served were Medicaid recipients and thirty-one (31%) percent were low-income uninsured for dental services • The MCHP provided 4728 Clinic Dental Procedures: Palliative, Restorative and Preventive Services • Fifty-four (54) residents in long-term care facilities in Honokaa, Kapa'au, and Pahala received dental assessments. • Two hundred and seventy-six (276) children and adults participated in dental assessments and fluoride treatments in Community Health Fairs • Oral Health Education was provided for fifty-one (51) participants in in local schools and transitional shelters • The MCHP provided $142,508. in Uncompensated Dental Services. 2) The Mobile Care Health Project was successful in meeting the second goal of working toward Long Term Solutions through collaboration in the following examples. • Hamakua Health Center (HHC) and MobilewCare under a Memorandum of Agreement collaborate to provide dental services in the HHC service center. As agreed, dental services are provided two days each week by MobiletCare providing appointments for continuing care and emergency acute care. HHC provides the monthly utilities, security and mini-van transportation of patients from neighboring rural communities to the clinic. The Medical Director of Hamakua Health Center serves as the Medical Director for the placement of the Automatic External Defibrillators (AED) on each van. HHC acts as the intermediary to qualify dentists under Community Service License (CSL). The CSL requires that dentists serve in Community Health Centers (CHC) or there designees. Under this MOA, MobiletCare is the HHC designated dental provider. MobiletCare has an informal agreement with the West Hawaii Community Health Center in Kailua Kona that now includes cross-referrals. This has strengthened the dental safety net and will lead to the opening of permanend dental clinics in these geographic areas projected for 2008 • State funding for Dental Capitol Expansion was secured by a joint proposal of Hamakua Health Center and the MobilewCare Health Project (2006). An award of $100,000 to the Hamakua Health Center was used to retrofit the MobiletCare van serving in Honokaa. This van, purchased through a 1996 Hawaii County CDBG award to the Office for Social Ministry, has been in service for 10 years. The refurbishment of this mobile unit included new flooring, 2 dental units (expanding the current 1 chair service to 2 chairs), new vacuum system, automotive and vehicle repairs. The award also enabled the purchase of a Dental Electronic Records System. Hamakua Health Center now provides billing services under this system for the Mobile Care Health project. This will allow for the eventual transition of dental service records to Hamakua Health Center. • Dental Services for Quest/Medicaid and low-income children on the island of Hawaii were provided by volunteer Pediatric Dentists from the University of Iowa in May 2007. Ninety-Seven (97) children received comprehensive dental services through a collaborative community initiative that included the Mobile Care Health Project, Hamakua Health Center, the University of Iowa and Waimea Schools. Follow-up care and 1 of 3 Office for Social Ministry MobilevCare Health Project new pediatric clients were provided dental services by a Pediatric Dentist from Columbia University during June 2007. Seventy-two (72) children were served in clinics in Kailua and Honokaa. These dentists were granted Community Service Licenses (CSL) through Hamakua Health Center and provided care through Mobile Care. • The Hawaii Island Oral Health Task Force (HIOHTF) meets every other month via Video Conference. Representatives include the DD Council, Ke Anuenue - Area Health Education Council, Community Case Management (the DHS contractor for Dental Services), Keaau Community Health Center - Dental Clinic, Hawaii County Department of Health, Hawaii County Dental Society, Hamakua Community Health Center, Mobile Care Health Project. This venue has been convened for the past 6 years and brings together advocates and stakeholders in the area of Dental Services for the underserved of Hawaii Island. a.) The current initiative of the Hawaii Island Oral Health Task Force is to develop access to Dental Services in a hospital setting on the island of Hawaii. At this time Medicaid eligible patients needing dental services is the hospital must be transported to Oahu. Many of these patients are developmentally disabled. The additional burden of inter-island travel is very difficult not only for the patient but for the accompanying care-giver. North Hawaii Community Hospital (NHCH) in Kamuela has expressed his interest in expanding services to include dental services. b.) Hamakua Health Center, Mobile Care, NHCH and Joan Greco DDS collaborated to bring critical dental services to a profoundly disabled adult - unable to travel in June 2007. She received the appropriate care on her island of residence. Follow-up tracking with Medicaid Third Party Payer, ACS, will ensure payment to the provider and the hospital. Developing systems for identification of need, pre-operative care and admission, billing and payment will pave the way for hospital care for our most vulnerable children and adults. FINANCIALS The operating budget for the MCHP 06-07 is $467,544 The operating budget for the MCHP 05-06 was $404,000 The average cost per Dental Procedure was $98 The average cost per Patient Encounter was $295 The MCHP funding for FY 2006-07 included State of Hawaii, Dept. of Health - Grant in Aid - $100,000 County of Hawaii - $ 20,000 HMSA Foundation - $ 50,000 Hawaii Island United Way - $10,000 Hawaii Hotel Industry Grant - $5,000 OHA Administrative Grant - $10,000 OHA - $30,000 HDS Foundation - $15,000 Seto Foundation - $10,000 Catholic Parishes (Big Island) Damien Appeal - $20,195 Dental fees/Client payments /3r° party payments total: $75,175 The Mobilev Care Health Project continues to work on our two-fold mission of providing direct dental services to the uninsured and of systematic change that will provide sustainable dental services for the marginalized population in our local healthcare system. Until such time that the poor have access to Dental Care there is a need for MobilevCare. 2of3 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: MOBILE CARE REVENUE SOURCES FUNDS RECEIVED: FY 200647 (Jul1, 2006 June 30,2007 Count of Hawaii $20,000.00 State of Hawaii $99,667.00 Federal Funds Private Foundations $170,000.00 United Way Funds $9,166.66 Admissions Donations $21,636.00 Fundraising Pa Phone Vending Machines Service/Pro ram Fees $23,225.70 Third Party Reimbursements $75,905.66 Tuition Client Private Fees Interest Income Others lease list) a. Health Fair Fees $500.00 b. C. d. TOTAL REVENUES $420,101.02 County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2006-07 Summary of FY 06-07 Grant Expenditures AGENCY/ORGANIZATION: OFFICE FOR SOCIAL MINISTRY PROJECT NAME: MOBILE CARE FY 2006-07 (07/01/06-06/30/07) BUDGET CATEGORY ACTUAL EXPENDITURES 1. Personnel - Salaries (For employees supported byCounty :grant funds only) $ 20,000.00 2. Employee Benefits Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $ 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $ 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $ 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $ 6. Occupancy- Rent; Utilities; Repairs Maintenance $ 7. Equipment - Purchase; Rental; Repairs & Maintenance Human Services Grants- GY 2002-03 $ 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $ 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $ 10. Travel- Airfare; per Diem; Auto Dental; Mileage Reimbursement $ 11. Other- Tox Screening: Client Assistance; Contract Services; Miscellaneous $ TOTAL (Items 1 -11) $ 20,000.00 County of Hawaii - Legislative Auditor's Office Human Services Grants - GY 2006-07 Ola`a Community Center Program: Kupukupu Afterschool/Summer Program Gr~sst~aors G~eQU~ n~ 15-0565 CEA 4 (-PANDA Ftlc HWA} 8AN . 6i keEAA1,G ~~6 9 P. August 28, 2007 Office of the County Clerk Hawaii County Council Ben Franklin Building 333 Kilauea Ave., 2 Floor Hilo, HI 96720 RE: FY 2006-2007 Grant Award: $42,500 Kupukupu After-School Program Aloha, Enclosed please find the narrative and financial report for Ola'a Community Center's Kupukupu After-School and Summer Program. Grassroots Community Development Group dba Ola'a Community Center is grateful for the support from the County of Hawaii of this important youth program. Mahalo nui loa, Trina Nahm-Mijo Board President GRASSROOTS COMMUNITY DEVELOPMENT GROUP dba OLA'A COMMUNITY CENTER KUPUKUPU AFTER-SCHOOL AND SUMMER PROGRAM County of Hawaii - Final Report FY 2006 - 2007 Benefits Derived Ola'a Community Center, located on the grounds of the old Kea'au Middle School, was able to serve an average of 25-30 middle school youth during the school year Monday through Friday, 1-5 p.m. with their free After-School program. Kupukupu participants become members and sign on to follow a code of responsible behavior. Initially funded as a drug prevention program through the Hawaii Island Meth Initiative, the program maintains a strong drug prevention component, as well as prosocial skill development, recreational opportunities, special skill workshops, cultural awareness, and arts and crafts. The County funding allowed OCC to enter into a short-term lease for a SUV to assist in transporting participants on environmental field trips and community and cultural engagement activities so important to their total development. For example, as a culminating activity for the 2007 summer program, youth visited the kupuna in Keaukaha through the Alu Like's Ke Ola Pono No Na Kupuna program. The youth performed a chant for the kupuna and teamed lauhala weaving from them. They also wore kihei which they had dyed and printed themselves. The Kupukupu program emphasizes knowledge of the host culture's values and cultural practices. Kupukupu supports and guides its members to become community leaders and engaged citizens. Through weekly "Monday Circles", youth are encouraged to share their thoughts and opinions with their peers about both personal and social issues. OCC also co-sponsored the first "Honoring Our Youth" conference in collaboration with a number of youth-related community organizations which was held at HawCC during the Spring intercession, March 27 - 31. The conference involved 50 youth, including 7 youth from the St. Croix, Lac Courte Oreilles, and Oneida Tribes from Wisconsin. Five OCC youth participated in the youth-to-youth conference which explored solutions to school violence and teen substance abuse from a culturally sensitive perspective as well as cultural site visits to Waipi o Valley and Kapoho. One of the goals of the Kupukupu program is to support activities which give youth opportunities for leadership development and multi-cultural understanding. Program Hisahliahts With the support of County funding, OCC was able to offer its second six- week all day summer program, M-F, 8:00 a.m. to 5 p.m. An average of 20 students attended daily. This year's program offerings were highly successful because of a number of collaborations with other non-profit community organizations. A collaboration with the Kea'au Youth Business Centerwhich is located across the street from OCC in the Kea'au Town Center, resulted in the ability to offer Monday afternoon special skill workshops in video production, robotics and animation with highly qualified teachers on state-of-the art computers. Students were able to receive quality instruction on a 1:6 teacher/student ratio. Also, a collaboration with Bay Clinic, Inc. involved the participation of three UH Manoa intem students majoring in public health, nursing, and social work who were participants in the Quentin N. Burdick Rural Health Interdisciplinary Program. They presented workshops on nutrition, sexual education, and social relationships to the youth. Their final presentation about their participation in the Ola'a Summer Program was given to UH faculty members, legislators, and community leaders in Honolulu. Finally, a collaboration with No Wa'a Hanakahi allowed the summer participants to team water safety and canoe paddling skills once a week with certified and experienced personnel. Canoe paddling was deemed the most popular physical activity of the summer session by youth participants. Ratings of the summer program from youth participants averaged 3.4 on a 4.0 scale. Open-ended responses from participants indicated that they felt a sense of safety and respect at OCC. Mahalo nui loa for making it possible to provide a safe, caring, and stimulating environment for our youth which increases social bonding with peers, adults, and the community; reduces risky and antisocial behaviors; and educates them about healthy lifestyles and standards. ATTACHMENT 1 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Kupukupu After-School and Summer Program REVENUE SOURCES FUNDS RECEIVED: FY 2006-07 County of Hawaii 42,500 State of Hawaii Federal Funds Private Foundations United Way Funds Admissions Donations 6,614 Fundraising Pa Phone Vending Machines Service/Pro ram Fees 1,104 Third Party Reimbursements Tution Client Private Fees Interest Income Others lease list a County Contingency 10,800 b Healing Our Island 2,000 c) Compassion Capitol Fellowship 1,200 Total Revenues 64,218 ATTACHMENT 2 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Grassroots Community Development Group PROJECT NAME: Kupukupu After-School and Summer Program Budget Category AdualEXPWKNUM " 200114117 1. Personnel: Salaries (For empioyeessupported b county funds 19,299.31 2. Employee Benefits 3. Payroll Taxes-FICA, SUI, WC, TDI (supported by county funds 1,722.64 4. Professional Fees 5. Supplies: office, program; consumable; telephone; postage; other $ 1,759.72 6. Occupancy - Rent; Utilities; Repairs & Maintenance 7. Equipment-purchase; rental; Repair & Maintenance 8,507.33 8. Insurance - General Liability; Auto; Fire; Board Insurance 1,000.00 9. Operations - Printing; Publications/Subscriptions; Membershi ; Staff Training 10. Travel - Airfare; Per Diem; Auto Rental; Mileage Reimbursement 1 1 . Other - Tox screening; client Assistant; Contract Services; Misc 10,21 1.00 Total items T-f t 42,500.00 Seaview Performing Arts Center for Education (SPACE) Program: Hawaii Volcano Circus Puna Performing Arts Festival NAWA=t'S YOLGANO GIRGYS - HtGGYP GIRGYS COMMUNITY ARTS ENRICHMENT EDUCATION r-' 4.; ,l Non Profit Program Hawaii County Council 25 Aupuni Street, Room 202 Hilo, Hi 96720 May 16' 2007 FINAL REPORT Puna Performing Arts Festival 2006 Grant Amount $17,000 THE PROJECT What did we do? Our project involved about 180 members from the following organizations Community-Based Organizations: Schools: Hawaii's Volcano Circus Pahoa High and Int. Sch Pahoa Hip Hop Dance Troupe Pahoa Elementary School Hawaii Paradise Park Owners Association Malamalama Waldorf School Nanawale Community Association Kua O Ka La Charter School Seaview Estates Community Association Hawaii Academy of Arts & Musasa Marimba Ensemble Science Charter School Yoga Oasis Shady Grove Home School We also received material support from Volcano Town Productions, Discount Fabric Warehouse, RPM, KTA, Dragon's Eye Ventures, Yoga Oasis, Raisin' Cane, Hawaiian Natural Water Co., and Puna Community Video Ventures. 15 local businesses sponsored our program with donations totaling $483. RR2 Box 4524 Pahoa, Hawaii 96778 808-965-8756 space @hvcircus.org • www.hvcircus.org • www.hawaiianjugglingfestival.com • www.hiccupcircus.com Our accomplishments a. We involved all the above as stakeholders in this project. b. We organized 58 performance arts workshops plus rehearsals and 7 community shows attended by over 1,800 audience members. c. We increased the availability of structured, adult-monitored after-school activities focused on environmental education and performance arts. d. We trained Youth council members to organize activities and to lead future programs e. We created opportunities for children and adults of different neighborhoods to communicate and collaborate in a healthy, educational and fun program f. We developed social networks among many diverse Puna groups g. Our workshops and professional trainers enhanced the skills of our participants in a variety of performance arts It. We now have the momentum for this to become an annual or bi-annual community event. THE PROCESS We experienced the following difficulties and methods of resolve: 1. We had to make some major adjustments to our project and budget this year due to a shortage of income resulting from Grants not obtained in this year. 2. Shortage of suitable facilities for performance arts workshops and performance activities. - we used whatever spaces we could when we could, we set up many large tents 3. Youth Council proposed by the Pahoa Weed and Seed project did not become active- So we recruited and trained our own community youth members. 4. Some volunteers were unskilled, unreliable and/or needed close supervision - our community coordinator spent a lot of time organizing and recruiting volunteers and we carefully attempted to find them the task for which they were best suited. 5. The project itself involved such a huge time and energy commitment that many participants had no time to attend the social gatherings - we spent a great deal of time communicating by phone and e-mail where people were unable to attend meetings. 6. It is hard to measure the impact of our message over a short term - we know that new connections have been established and will follow up on suggested future collaborations between individuals and community groups. 9j- .rW+" 4r Summary of FY 2006-07 Income AGENCY/ORGANIZATION( i"~ ~~~t f S V D Lx-f%t e-I Z- S PROJECT NAME: r u A P F-J2~ ° ~M t N G AR-i S ~CtS i \J4~C RE1iENI7E5~URCES Fue~©5' `''1VHi=>Xirr' County of Hawaii E ` a State of Hawaii $ federal Funds $ Private Foundations b Suv United Way Funds $ Admissions $ ' f l2g Donations $ ( o Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ l 31$ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ TOTAL REVENUES $ 21 r ~1 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 t; ~•3 Summary of FY 2006-07 Grant` /Expenditures AGENCY/ORGANIZATION: N4^ V4i a6~ l ll PROJECT NAME: ITV A P ~ ~J2M N AC27rS GCS -1l u q Budget Category FY 2006-07 (07101/06-0613010,) ACTUAL EXPENDITURES a # s byl+oilnry~ra~i'~i+iun~op Mf,, I2 6 unt11ns6rsrGtt~e , : - ~cuP(wi2ed jiCti nt~+orarMt +IiilVis ` $ 277 i ii y..• ir:' F. T I, ~r„..-''.s.,:nFptoyeasaupporteil~r~COurq+grardiumii; $ 3 ~t Tes$wla1erah$intingreooklceepaxt,d ' i , 33 Fees. tkher ; v $ n Sv 1,111 ` f~Ce: ra5n ; onsumeWe; Teteptaohe Post pe _-rU ik ` , 'h( CDb1er $ 2 r O O `L 4 16 pCCti~arlt y Rerd JtUtGes; ipaus & Maintenance epp $ I V A £ iplner purohat e, Rental; Repairs $ Meintenanos, 1, P i $ 3,1 6(1 $ lnsoranrae era1 Ijabllrty; Auto; Fire; Board Insurance K 1 fie' it$'.'. P`I if+f, xRl . , . C• - - $ Y aJ V t; tatJl@~t1011i fati, kations/Subscriptions; Membership r west Tielning;AuloGesotinePurchase $ 2-1 O 6 10 , Trotrel ,Airla*e FwDiern; Auto Rergal; Mileage Reimbursement $ ,~I t ; Contract services; 11 tithe{ 3xurSC eentiv client Assistance - - - TOTAL (Items 1-11) $ 2 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- FY 2006-07 Special Olympics Hawaii Program: East Hawaii Special Olympics Hawaii - East Hawaii Area FYE 2006-2007 Year-End Report ' 1 f. o Special Olympics Hawaii-East Hawaii Area program received a County of Hawaii non-profit grant for $12,000 for the fiscal year 2006-2007. This grant enabled ugio,provide services mentioned in our mission statement-to provide year-round sports training and athletic competition in a variety of Olympic-type sports for children and adults with intellectual disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy and participate in sharing of gifts, skills and friendship with their families, other Special Olympics athletes and the community. Public Benefits Derived: ? This grant enabled our organization to send 15 coaches to Oahu for sports specific training by qualified trainers who have many years of experience of coaching under their belts. Coaches such as Merv Lopes, a very experienced basketball coach and Sam Moku, track & field coach for Kamehameha Kapalama Campus for many years. These coaches learned specific skills and techniques to improve their athlete's abilities and made a great improvement in our athlete's training, conditioning and competition skills. ? The grant allowed our intellectually disabled athletes to travel and compete on Oahu in 3 State competitions throughout the year. Over 300 athletes, unified partners & coaches have traveled to State competitions throughout the year with our area program. The County of Hawaii Non Profit grant has enabled us to take 52 athletes to State competitions on Oahu during the course of the year. 4. On March 31, 2007, an area track & field competition was held at Keaau High School with 76 athletes from 8 delegations participating. Two new delegations, Waiakea Intermediate School and Keaau High School, joined the area program during the Summer Season and participated in their first area competition. Keaau High School hosts the competition yearly and provides us with volunteers from their school's National Honor Society, baseball team, basketball team, Civics club, cheerleaders, track team, teachers and staff. Many other community groups and schools also volunteer to help. These include the members of the labor alliance(AFL-CIO, HGEA, HSTA, ILWU), Lions clubs, Hilo High School's Kokua Kaiaulu Club, Leo Club, Key Club, Waiakea High School track Team, Health & Fitness academy, JROTC, UH Hilo cross country team, First Hawaiian Bank and the Hawaii County Police Department. This one event brought together over 160 volunteers who gave back to their community by volunteering. The cost incurred to run a competition with many volunteers was paid with County of Hawaii grant monies. ? In an island wide bowling competition, West Hawaii's area program joined with the East Hawaii program to hold a joint area competition at Hilo Lanes on October 28, 2006. There were 67 athletes from both area programs competing in the Singles bowling competition. With the assistance of Mr. Joey Estrella, Head coach for the UH Hilo Vulcan baseball team, over 65 volunteers from the UH Hilo Vulcan baseball team, UH Hilo cheerleaders and members from the Retired Senior Volunteer Program (RSVP) volunteered to run the tournament for our program. Mr. Estrella has been doing these bowling tournaments for our area program for the past 25+ years as a community service project for his baseball team. We also held a unified team bowling tournament the next day on October 29th for 14 unified partners and their 14 special teammates. The cost for the bowling fees and shoe rentals were covered by the County of Hawaii Non Profit grant. d• On August 5, 2006, 56 East Hawaii area athletes, coaches & unified partners traveled via bus to West Hawaii to compete with them in soccer and bocce. It was the first trip to Kona for this competition and the bus rental for this trip was paid by the County of Hawaii non profit grant. ? Families are very important to our athletes and our area program. Too many times, parents put the needs of their intellectually disabled child ahead of themselves. In order to have family members relax, have some fun and to bring families together to share in their experiences, our area program hosted 3 "Ohana" events. On August 26, 2006, we held our 15` Ohana End of Summer bash picnic at Mohouli Park with food, games, prizes and good fellowship. On December 16, 2006, the Church of the Holy Cross was where we had a Christmas Party with food, games, dancing, singing Christmas carols and area awards were given out. Then on March 17, 2007, we held our St. Patrick's Day dance at the Church of the Holy Cross. There was dancing, food, games, prizes and our "Greener than Green" contest to see who wore the most green. Through all these Ohana events, over 200 family members participated, relaxed, had fun playing games and were able to socialize with the other families with intellectually disabled family members. These Ohana events were paid through the County of Hawaii Non Profit Grant. ? The County of Hawaii Non Profit grant also covered the cost for printing & mailing our newsletter which reached over 500 homes quarterly. This newsletter keeps the public informed as to what has happened and updates on upcoming events. Additional Public Benefits: Our program serviced: >Number of intellectually disabled athletes 141 T2 or T1% >Number of unified partners (non-disabled athletes) who participated with a disabled athlete as a team 52 T6 or T13% >Number of volunteers who participated at competitions, training and events 402 T 8 or T 2% >Number of coaches who coached our athletes this year 49 T 6 or T14% >Number of family members who participated 182 T4 or T2% >Number of delegations participating 9 T 2 or T29% With the funding provided by the County of Hawaii's grant, our program was able to maintain the 4 basketball and softball teams this year. We were able to increase our soccer team from 2 teams to 3 and we were able to increase our traditional bocce teams from 6 to 7. We were able to support 2 new delegations that joined our area program, all through the funding provided by the County of Hawaii Non Profit grant. With the continued assistance from the County of Hawaii grant, we'll continue to grow to allow persons with intellectual disabilities to know the joy of competition, the feeling of becoming physically fit the sense of achievement by becoming a contributing member of our community. Summary of FY 2010,.6-07 Income ,•'r AGENCY/ORGANIZATIOOcNN:~~ Sp~G~I Qi Wl' rus ~I[t(u r(/ PROJECT NAME: 1~` " W1 ~I Cs " L-!lf~+ RJEWV 0ES01U1RC S° fi#i S +iE11YEfl Y211 ' . s 2I°360„ b^,3~1fNDew~~t County of Hawaii $ 4 00 t UV State of Hawaii $ federal Funds $ Private Foundations $ A), Mot United Way Funds $ Admissions $ Donations $ ~`J~ p~p I Q Fundraising $ LIr Pay Phone $ v Vending Machines $ Service/Program Fees $ Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ '7`00 Others (please list) a. $ b. $ C. $ TOTAL REVENUES $ 10-7.1 Ito--3, 06 County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 Summary of FY 2006-07 6-07 Grant Expenditures AGENCY/ORGANIZATION: s,~ r"te O~Mpry yyu~ L PROJECTNAME: s C~U/~1 C~ Budget Category FYA 20UA EX 07) PEND TURE5 ` W1ssL3 +61#iu $ _'r PP YCoiinty'4nt' $ ~ ~il`,'~rlcer?b~npohs ~ ?s , ~ror employpss supported * CouMygra"I tunds only) $ T .a rp 4k ~.UWI ~ YerrltingiBOO t 1 y { ~t1~,sPregram Crsnsuma}ile: Telephone; to & x' .nii„?s,F.tIdnY`x3lhBr-.: : ;t $ ~1~7~~OlJ g~g~yy;B +meoUPat . y Mt Uttldtes; Repairs & Maintenanos 5r~.c~.~. k . s•fit $ f,uIch 86e Rental' Repairs & Mamtenaraoe l n $ t (j' $ 9 General itabildy' Auto; Fire; Board Insurance 7 E 0per~T3ons-R Publicadions/Subscriptions; Membership ' k ik slalff?raming: Autto Gasoline Purchase $ ~t 3 Yi/ t M 1t) fratiel Atrfare,PerAAem:AUtoRernal; Mileage Reimbursement $ 0 ' 1 iM "'r 1~91~155is~nCe; Contract Servjcw; { c $ TOTAL (Items 1-11) $ l2, County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants- Fl'21106-07 Special Olympics Hawaii Program: West Hawaii CNPG - / COUNTY OF HAWAII REQUEST FOR QUARTERLY PAYMENT ORGANIZATION: Special Olympics Hawai'i - West Hawai'i PROGRAM: Special Olympics West Hawai'i - General Funding ADDRESS: P.O. Box 390358 K/e~auhou,Hpl 9673(9 CONTACT: 1 ~W« Kafj~-, PHONE NO: Ad q(0 -ylk9 FISCAL YEAR 2007-08 TOTAL GRANT: $10,000 Quarter Allotments: (Enter your quarterly allotment of $2,500 into the appropriate period block for which you are requesting payment) 1st Qtr: July 1 to September 30 $ 2nd Qtr: October 1 to December 31 $ 3rd Qtr: January 1 to March 30 $ 4th Qtr: April 1 to June 30 $ 1 hereby request payment of the grant allotment for the quarter indicated above. Uc~~ Signature / Date: ~I2 I U~ Vendor#: 08054 Account 5472.17 Hawaii County is an Equal Opportunity Provider and Employer Special Olympics Hawaii-West Hawaii - Agency Name SOWH General Funding - Program Name Year End Report Thanks to the Hawaii County grant, Special Olympics West Hawaii is able to continue to provide so many opportunities for the special needs individuals in our community to become productive citizens of our community. We provide them the opportunity to live "normal" lives within the community in which they live. Special Olympics conducts local competitions and training, we provide Holiday parties, hold local dances and picnics, and travel together to neighbor islands for competitions where dances and banquets are held. We have many athletes who have never traveled away from Kona until joining Special Olympics. We provide these individuals with a much larger view upon the world. In fact, one of our powerlifting athletes will have the opportunity to travel to China to represent Special Olympics United States at the World Games in the fall of 2007. Our powerlifting coach was chosen as well to be the United State coach at the same games. Special Olympics West Hawaii helps more than the Special Olympics athlete, we reach out to the families, teachers, care givers, and communities. In Special Olympics, we are all 'Ghana. We provide an opportunity for parents to share their experiences with other families that desperately need to find encouragement and hope for their disabled child. We provide an opportunity for the care givers and teachers to see their clients active and accepted by their peers, and maybe most importantly, we provide an opportunity for the community of West Hawaii to experience the unique gift of sharing time and experiences with another member of their community, that is usually forgotten through our Volunteer program. Our Athlete Leadership Program helps to train our Special Olympics athletes to become leaders within our organization. This is a project that Special Olympics West Hawaii believes in strongly. We have athletes speaking to the Kona community all the time. It is a wonderful way for the community to get to know our athletes and accept them for who they are! Very unique individuals! In order for Special Olympics West Hawaii to provide this much needed service to the families and their special needs children, there are many expensive needs to be covered. As you know, the cost of the equipment for these athletes to train and compete in their given sport can be quite costly. Additional needs include ground transportation to practices and competition, air transportation to State competitions, uniforms, meals and awards. There are also mandatory training's for coaches and volunteers to attend in order to receive certification to work with Special Olympics athletes. The additional funds from the grant made possible travel to not only Oahu for State Games, but also to Maui and Hilo for Regional Competitions as well. Uniforms and equipment were sorely lacking and we were able to start replacing old uniforms and unsafe equipment as well. Special Olympics Hawaii has been an accredited program of Special Olympics Incorporated since 1968. f:. ~17T11'~I~1M Summary of FY 2006-07 Grant Expenditures AGENCYIORGANIZATION: Ol . PROJECT NAME: &A l Budget Category FY 2006.07 (07/01/0,-0690107) ACTUAL EXPENDITURES l_ s# by County"prp $ 45 e Ibr d Il &baet tai lt~slrmr 1901st i ~ r+t1''~ll41Y-I(~f~5 N3Yis n. L i(Ear~empleye-"_ rudbyCopntygrenttbn~isV $ % m=om sri~1S.nttngq$byDyk e yictg9"~r nWN9YMG°VI'aPl. v(S"fi3~4~?iRY_ $ - Sir rtiin?tDonsumeble Tel e;'. :WNW -~.Flel~}itP`196iEr $ { ' ti"CI7 911Cy Re 4; Willies; Repairs Wwdenanee OPM," em, j: .Pu~t#task Rental; Repairs & Maintenance 5 4V $ Infsurs ce tGanerel Lability Auto; Fire; Board insurance 9 19per au 'sal 0cafiortsrsubscrdp0ons; laem?,ersl ip t. 1w ' $ Taming; Auto Gasoline Purchase 10 Tr#ve1 Anfare;fW'bie i; i ito Rental; Mileage Reimbursement $ 57la d1 aches Tit :COemAssistance:Contract Services, 'F; 4 iaiboas TOTAL (Items 1-11) $ County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - Fl' ?1106.07 j~ ~.tt e a lNi» k "-mod}~ _!!ib Summary of FY 2006-07 Income AGENCY/ORGANIZATION:S DI (mo~cS IAJ~~+ ZY1dL]OL{.( PROJECT NAME: ~e11 ?Y1Q k rE`tr~11I I=-SOURCIE n,Fd~ri ; : ' (uly ty pa05$YIM4D.30D7~ d sad County of Hawaii $ State of Hawaii $ r, federal Funds $ Private Foundations $ 5 United Way Funds $ Admissions $ Donations $ S Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ - Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ q6 Others (please list) a. S b. $ Qa C. $ TOTAL REVENUES 5 dd County of Hawaii - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 The Salvation Army Family Intervention Services Program: Honoka`a Youth Service Center The Salvation Army Family Intervention Services "To p mdeyouih mth slaps fora hea k bfe, wd inmfipuixrue, lope wed, iwon toyauth crd drir)&mhes » I Founded in 1865 William Booth August 27, 2007 Po John Larsson Emily I. Naeole, Chair Geaerd Committee on Human Services & Economic Development Philip Swyers Hawai'i County Council Te.rnaad Cammmder 333 Kilauea Ave. Hilo, HI 96720 David E. Hudson Di.isowlCmamarder Dear Councilwoman Naeole: Pauline Pavao Enclosed are our Year-End Reports for The Salvation Army-Family Intervention Admirdmmor Services, recipients of Hawaii County Non-profit grants covering the period Roxanne Costa Julyl, 2006 to June 30, 2007. The reports include a brief narrative of services Do-emor IDpaanaa> keddoaidSmf s provided, Summary of FY 2006-07 Income, Attachment 1, and Summary of Gabrielle Kubas FY 07 Grant Expenditures, Attachment 2 for the following grants: Program D&r,,ro Hmergea.. Sh'11-1 Group Homer Pahoa Youth Service Center $32,000 Alvin litchaxu West Hawaii Adolescent Diversion Program $28,000 Admi Dur aeSe.rires °irear° Honokaa Youth Service Center $28,000 Raymond Dangamn j P ~m a a hs m Please call me at 935-4411 should you require additional information or Denise Pacheco clarification of the information contained in the enclosed reports. Progrma Direrror T,.nmm111odeperdem Living Sk& We are especially grateful to you and your Committee for approving funds for Michael Chung FY08 which will allow us to continue to service youths and their families in DuMr Nwl youth worvrg Pahoa, Honokaa and West Hawaii. m Fosrcr Homes Sincerely, Alvin Jitchaku Administrative Services Director Enclosures P.O. Box 5085 • Hilo, Hawaii 96720-1085 • Tel: (808) 935-4411 • Fax: (808) 933-9810 Visit us at: www.SalvationArtnvHawaii.org THE SALVATION ARMY-FAMILY INTERVENTION SERVICES HAWAII COUNTY NON-PROFIT GRANT HONOKAA PREVENTION PROGRAM FINAL REPORT 7/1/06-6/30/07 Performance Measures: FY 2006-07 FY 2006-07 Projected YTD Completion of "Making Choices" Program 45 45 Participates in Positive Alternative Activities 45 45 Participates in Project Family-Family 45 45 Days Follow up and Monitoring 45 45 The Salvation Army Family Intervention Services-Youth Service Center Program (TSA-FIS- YSC) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community-Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7-18 and their families, residing in the Honokaa district. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience growth. Throughout the year, the Youth Development Specialist provided in school and after-school services (group facilitations, youth retreats, skill-building activities, positive alternative activities, and follow-up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided as follows: In-school Presentations: We are in the intermediate school with the entire seventh and eighth grade classes every M, T, W, all day. This gives us approximately 120 students enrolled in our TPP classes. We however have only targeted 45 out of the 120 to continue services with after school. The in-school presentations included sessions in Anger Management, Decision Making and Goal Setting, Substance Use and Abuse, and Family Strengthening. Summer Program Activities: During the summer break, we provided youth with fun activities, arts and crafts projects, community services, and excursions. Fun and educational excursions included; Laupahoehoe Train Museum, Laupahoehoe Swimming Pool, Spencers Beach Park, `Imiloa Center, Hilo Lanes-Bowling, Mauna Kea Beach Park, Tortoise Farm, Richardson Beach, Hapuna Beach, Ellison Onizuka Museum, Hilton Hawaiian Tour, Waipio valley, and Volcano National Park. End of the Year Bashes: Another major accomplishment during the program was the collaboration with Honokaa Intermediate and other community services and agencies to implement the "Rewards Days". Throughout the year, we have collaborated with the schools to assist with the quarterly incentive program for the intermediate students. We participated in on- campus dances, pool days, and this final Rewards Day that was held on the Salvation Army grounds. We collaborated with Honokaa Intermediate School personnel, Hamakua YWCA Youth Center, Hamakua Health Center, Boys and Girls Club of the Big Island, and the Ohana Earthquake Outreach. The event provided closure of our TPP/FS curriculum, and an opportunity to promote and recruit for the upcoming summer program. The event activities included a dunking booth, community resource tables, recreational activities, food, and a lot of fun. Community Collaborations: Linkages with Other Agencies: At this time the agencies that we have been in contact with is the DOE and Honokaa's Power of Choice board. The support that the Honokaa high and intermediate schools have given us has been tremendous, they have invited us in to there classrooms, given us a place to provide our services and staff support. The Power of Choice board has given us a place to connect with other community organizations as well as a place to get the message out that we our here and these are the services we offer. We would like to thank the Hawaii County Council for all the support and funding that helped support program services and activities in the Honokaa Community. The Honokaa Community, Schools, Families, and Youth were able to benefit from our program services and activities, in which made a positive impact towards a healthy ATTACHMENTI Summary of FY 2006-07 Income AGENCY/ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: Honokaa Youth Service Center xa County of Hawaii $ 28,000.00 State of Hawaii $ 125,000.00 Federal Funds Private Foundations $ - United Way Funds $ - Admissions $ - Donations Fundraising $ - Pay Phone $ - Vending Machines $ - Service/Program Fees Third Party Reimbursements Tuition $ - Client Private Fees $ - Interest Income $ - Others (please list) $ - a. $ - b. $ - C. $ - xi 7 011, it... County of HmWl - LagWaUve AWkofs Ofecs Human Services Grants - FY 2004.2005 AwACHMEHT2 Summary of FY 2006-07 Grant Expenditures AGENCYIORGAN17ATION: The Salvation Army - Family Intervention Servkms PROJECT NAME: Honokaa Youth Service Center x Vii. v ~1 "'a s`No 1. Personnel: Salaries (For employees supported by County grant funds only) $19.864.40 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $1,794.02 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by County grant funds only) $2,647.86 4. Professional Fees - Legal, Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $0 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $1.24 6. Occupancy - Rent; Utilities; Repairs & Maintenance $12.26 7. Equipment - Purchase; Rental; Repairs & Maintenance $3.09 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $869.88 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $0 10. Travel - Airfaire; per Diem; Auto Rental; Mileage Reimbursement $7.25 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $2,800.00 F t,: 'l,y, h, wr ,.t f' MW y. (burly of Heean - L09WMW AUdlWs Ofte Humes Services Grarts - FY 2003-2004 The Salvation Army Family Intervention Services Program: Pahoa Youth Service Center THE SALVATION ARMY-FAMILY INTERVENTION SERVICES HAWAII COUNTY NON-PROFIT GRANT PUNA PREVENTION PROGRAM FINAL REPORT 7/1/06-6/30/07 Performance Measures: Projected YTD Completion of the L.E.A.D. Team 60 67 Participates in Pos. Alter. Activities 60 70 Participates in Case Mgt. Services 20 20 Participates in Project Family 60 65 Follow up and Monitoring 60 67 The Salvation Army Family Intervention Services-Youth Service Center Program (TSA-FIS- YSC) provides a safe and nurturing environment along with access to opportunities, experiences, and services to support positive youth development. We utilize a prevention approach to decrease the use and abuse of alcohol, tobacco, and other illicit drugs, involvement with gangs and violence, delinquent behaviors, early sexual behaviors, and to improve academic performance and school attendance. We provide Community-Based Outreach Services, Case Management Services, and Positive Alternative Activities to youth ages 7-18 and their families, residing in the Puna districts. The public benefits derived from this grant is the fostering of healthy development of youths served, and keeping them out of the juvenile justice system, which taxes the manpower and financial resources of the police, courts, treatment and counseling programs, school, and the community at large. Beyond the competencies described above, it is our belief that in order to succeed, youth need to have a sense of belonging within their community, with their peers and most importantly with family. When achieved, opportunities come forth, involvement of the community become prevalent and the youth and family experience growth. One full time Youth Development Specialist (YDS) was established under the Hawaii County Grant and support from other contract funds. Throughout the year, the Youth Development Specialist provided in school and after-school services (group facilitation, youth retreats, skill- building activities, positive alternative activities, and follow-up and monitoring services). Also, the YDS collaborated with school personnel, community groups and associations, and community agencies and services to network, build relationships, and provide support with activities and special events. Finally, the YDS provided family strengthening activities to increase communication, understanding, and positive relationships between youth and family. Other activities provided as follows: In-school Presentations: Three in-school classes were held at Pahoa Intermediate School with 10 session each. These sessions were done in the Teen Health 70' grade classe, Peer Education Class, and the Alternative Learning Center. The sessions included discussions and hands-on activities regarding different topics such as: Anger Management, Goal Setting, Leadership Skills, Drug & Sexuality Awareness and Family dynamics. Holiday Events: We celebrated the holidays at the Nanawale Longhouse with the youth and their families. We assisted with Halloween, Christmas, and Easter events in collaboration with the Nanawale Community Association. We provided food, refreshments, activities, and fun with each event. We encouraged the youth and their families to participate in all activities that were offered at the Longhouse. Summer Proaram: A free summer program was held at the Nanawale Longhouse for youth 7- 18 years old living in Nanawale. Youth participated in activities such as: Ceramics, Arts & Crafts projects, Sports and Recreational Activities, skill building groups, and Music and Dance. Youth also participated in excursions such as: Beaches (Richardson, Hapuna, Spencer Park), educational excursions (`Imiloa, Volcano National Park, Ellison Onizuka Museum), and amusement (day at the Mall, Movies, Mauna Loa Mac Nut Factory, and the Zoo). On the last day of the program, we held a "finale" where youth showcased their talents (music and dance), arts and crafts projects, and spent "quality" time with other youth and families. A mini dance was held to complete the summer program and activities. Other Proeram Activities: A Pahoa Community dance for 7a' and 8a' graders at the Pahoa High & Intermediate Gym was conducted by the after school group, that worked hard to plan the dance, come up with it's name, make flyers, book a D7, request outside community resources to be there etc. The "Triple D Dance" (Don't Do Drugs) was a success where a little over 90 students came with permission forms and also were informed about joining the YSC program by our own participants. The group asked questions about drugs, tobacco, and other important topics and if youth answered them with a correct answer, they were given a prize. The dance was also the last day of group where they were awarded certificates and positive saying key chains for putting in their hard work and leadership skills to be positive role models for their community. We took the Alternative to Learning Center to a Hapuna Trip with their teacher, a school based therapist, an Educational assistant and couple other chaperones. The Salvation Army staff hosted this excursion and provided students with transportation and food in an effort to provide them with sober activities and to promote appropriate social skills that were taught to them earlier in the year. Also throughout the year, we have collaborated with several community activities such as: Participating in a resource/school supply giveaway at Pahoa Elementary with Solid Rock Ministries, also a school supply distribution at the Maku'u farmers market along with the Neighborhood Place of Puna, Helping Hands Hawaii, and other agencies. We also participated with the Salvation Army's Angel Tree held a the Prince Kuhio Plaza, where the community would donate items for the less fortunate children in the community. In collaboration with the Pahoa Weed and Seed Youth Development Committee, we assisted with the Wrestling Clinic and Tournament held at the Pahoa Gym. Finally, along with the Pahoa Weed and Seed, we participated in the Booster Seat Safety Check-up held a the Malama Parking Area. Community Agencies and the HPD offered information and free booster seats installed by certified personnel. Community Collaborations: Linkages with Other Agencies: Referral to Youth Service Centers are currently coordinated through the In-School Services at Keaau Elementary, Middle, and High School, Pahoa Elementary, Intermediate and High Schools, Keonepoko Elementary, and Mountain View Elementary. SA-FIS has also worked cooperatively in coordinating services for youth and families with the following programs: Big Island Substance Abuse Council; Workforce Investment Youth Employment Services; Hawaii County Community Policing Officers; Bay Clinic; Queen Liliuokalani Children's Center; Neighborhood Place of Puna; Boys and Girls Club of the Big Island; Alulike Inc; and Nanawale Community Center. ATTACHMENT 11 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: Pahoa Youth Service Cener WM' 7S:tat~eof awaii $ 35,000.00 aii $ 175,0 00.00 Federal Funds Private Foundations $ United Way Funds $ Admissions $ Donations Fundraising $ - Pay Phone $ - Vending Machines $ - Service/Program Fees Third Party Reimbursements Tuition $ - Client Private Fees $ - Interest Income $ - Others (please list) $ - a. $ - b. $ C. $ County of Haw f - Upslatlve AUdW$ Office Humor Services Grants - FY 20042003 ATTACHMENT 2 Summary of FY 2006-07 Grant Expenditures AGENCYIORGAN17ATION: The Salvation Army • Family Intervention Services PROJECT NAME: Pahoa Youth Service Center w f L wffilllw1. Personnel: Salaries (For employees supported by County grant funds only) $21,868.71 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $3,197.74 3. Payroll Taxes - FICA, SUI, Workers Compensation, TDI (For employees supported by County grant funds only) $2,724.03 4. Professional Fees - Legal, AcoountingBookkeeping; Audit Fees; Administrative Fees; Other $0 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $0 6. Occupancy - Rent; Utilities; Repairs & Maintenance $4.62 7. Equipment - Purchase; Rental; Repairs & Maintenance $0 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $905.12 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $0 10. Travel - Airfaire; per Diem; Auto Rental; Mileage Reimbursement $99.78 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $3,200.00 h County of Helm - LepbleWe Audkofe Olkce Human Services GrvM - FY 20034004 The Salvation Army Family Intervention Services Program: West Hawaii "Ho`okala" Adolescent Diversion THE SALVATION ARMY-FAMILY INTERVENTION SERVICES HAWAII COUNTY NON-PROFIT GRANT WEST HAWAII HO'OKALA ADOLESCENT DIVERSION PROGRAM FINAL REPORT 7-1-06 to 6-30-07 PUBLIC BENEFITS DERIVED Through continued support of the Hawaii County non-profit grant, The Salvation Army Family Intervention services, has been able to maintain and continually improve its Ho'okala adolescent diversion program to the West Hawaii community which provides various early prevention and intervention services to at-risk youngsters and their families. "Ho' okala" means to release, pardon, and forgive, and it targets youth who have been arrested and have required police intervention, and helps to prevent them from getting re-involved with the system again. These youths have engaged risk problems that include but are not hinted alcohol and drug involvement, early sexual behavior, family conflicts and management issues, poor school performances and attendance problems, running away, gangs and violence, and other delinquent behaviors. They continually impact the juvenile justice, schools, mental health, drug rehabilitation, and incarceration systems. Over the last several years, we have clearly observed positive outcomes and results with these youths, yet we continually encounter new community challenges that require us to further develop our service provisions. We have been able to place stronger emphasis on services that are critical in helping these youths stay out of trouble, particularly more involvement with family members, developing resilency skills, and securing necessary service linkages. These funds have helped us reach the following outcome: ? 66% of the youth who have come to the attention of our program have not required further police intervention. The West Hawaii Area is an extremely large area to implement services. It consists of the North and South Kona, North and South Kohala and Kau districts, which covers a total area of 2231.3 square miles. Prior to award of these funds, our services for West Hawaii had been primarily limited to central Kona. Through these funds, we have been able to expand and offer our services to many families in these outlying areas across the entire West Hawaii district. Our outreach services extends to areas of Hawi, Kapaau, Waimea, Waikaloa, Ocean View Estates, Naalehu, and Pahala while still maintaining the core services to families in central Kona. This type of non-traditional approach is especially effective for families with barriers to services such as lacking motivation, limited transportation, and having difficult location( access to services. Our staff actually "goes to" these families in need. For the fiscal year 2006-2007, the program received at total of 66 referrals coming from West Hawaii and all of them have been able to receive case management services. Our case management and follow up services continues to provide families with important information on laws of juvenile justice system along with resources that may be available to help them. In addition, our Agency has also employed other creative and non-traditional approaches to help reach and engage youth and their families. They have included providing activities and services after normal work hours, providing transportation assistance for our participants, providing various support and financial assistance for needy youth and families, making our program staff available during the evenings and even the weekends. We continue to sustain all collaborations that we have established within this community not only through our ongoing participation in the Hui Laulima program of the Neighborhood Place of Kona, where different providers from the West Hawaii each share updates of their program services on monthly basis, but by also developing regular partnerships that have allowed us to connect of our youth and families to various other services including Project Impact, the Child Welfare Services, DOH, the Family Courts, and the DOE, Big Island Substance Abuse Counsel (BISAC), Alternatives to Violence (ATV), Kapiolani Child Protection Team, Family Support Services of West Hawaii, Youth Advocate program, and various private practitioners. As the population of West Hawaii District continues to grow, we anticipate other social problems developing that will impact the youth of our community. For instance, we have already noticed a major concern in the central area of Kailua Kona where many youths across the island tend to runaway to and hangout along the street areas of AM drive. These youth are vulnerable to a host of health and criminal risk behaviors including being sexually exploited. It is for this reason that we continue our ongoing efforts to help at-risk youth and to meet the ever changing needs of this community. By keeping these youngsters out of the Juvenile Justice system and off of the streets, we not only save manpower and financial resources for our police, but help to save valuable resources from other major public sectors including the courts, treatment, correctional facilities, and school systems. Strengthening the future for these very youngsters also has a public benefit in that one day these very same individuals may one day help to shape the lives of the community at-large. Finally, on behave of the Salvation Army Family Intervention Services, we would like to extend our appreciation for the County of Hawaii towards its support for youth and families in the community. Program Services and Activities FY 2006-07 Case Management Services 66 Follow-Up Services 53 Alternative Placement Services 20 Outreach Services 40 Social Skill Building Services 35 Referral and Information Services 44 Mike Chung, Program Manager The Salvation Army Family Intervention Services Ho' okala Program ATTACHMENT 11 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: West Hawaii Adolescent Diversion Program r- County of Hawaii $ 28,000.00 State of Hawaii $ 105,875.00 Federal Funds Private Foundations $ - United Way Funds $ Admissions $ - Donations Fundraising $ Pay Phone $ - Vending Machines $ Service/Program Fees Third Party Reimbursements Tuition $ Client Private Fees $ Interest Income $ Others (please list) $ - a. $ b. $ c. $ - County of Hawarl - Legislative Audbes Offl¢e Horan servkas Guards - FY 2004-2005 ATTACHMENTT Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: The Salvation Army - Family Intervention Services PROJECT NAME: West Hawail Adolescent Diversion Program 'Iffiffiffiffi Wawa" Iffilow, 1. Personnel: Salaries (For employees supported by county grant furde only) $16,372.21 2. Employee Benefits - Health & Dental Insurance; Other Benefits (For employees supported by County grant funds only) $2,638.03 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI (For employees supported by county grant funds only) $3,393.37 4. Professional Fees - Legal, Accounting/Bookkeeping; Audit Fees; Administrative Fees; Other $0 5. Supplies - Office; Program; Consumable; Telephone; Postage & Freight $1,886.07 g, Occupancy - Rent; Utilities; Repairs & Maintenance $0.00 7. Equipment - Purchase; Rental; Repairs & Maintenance $2.53 S. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $905.12 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Training; Auto Gasoline Purchase $0 10. Travel -Airfaire; per Diem; Auto Rental; Mileage Reimbursement $2.67 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $2,800.00 ' a Uy''pryp~i, a )w G k, r"', u`L": ' >J 4 n7 h",p 1 County of Hmven-Leg" ve ALK"s once Human Servim Crenta- FY 2003-2004 Turning Point for Families Program: Alternatives to Violence TURNING POINT tof families TURNING POINT FOR FAMILIES, INC. P.O. Box 612 • Hilo, Hawaii 96721-0612 • Phone (808) 935-8229 • Fax (808) 935-5589 August 29, 2007 Mr. William Takaba Finance Director County of Hawaii 25 Aupuni Street Hilo, HI 96720 Attention: Mr. Takaba On behalf of the victims of domestic violence Turning Point for Families, Inc. would like to thank the County of Hawaii for its continued support of our agency and its programs. Please find attached the final report for the North Hawaii and Puna Alternative to Violence groups. Please feel free to contact me with any questions or requests for additional information at 808- 935-8229- Ext. 249. Best regards, ,abb. uh&oj David W. Watson Fiscal Officer Aloha Unit" Wry TURNING POINT forfamilies TURNING POINT FOR FAMILIES, INC. P.O. Box 612 • Hilo, Hawaii 96721-0612 • Phone (808) 935-8229 • Fax (808) 935-5589 Non - Profit Year end Report County of Hawaii Finance Department 25 Aupuni Street, Room 118 Hilo, Hawaii 96720 Agency: Turning Point for Families, Inc. Agency Director: Victor Trevino, Board President; Phone No: 895-5700 Contact Person: David Watson Phone No: 935-8229 Mailing Address: Turning Point for Families, Inc. PO Box 612 Hilo, Hawaii 9671-0612 Facility/ Site Address: 1266 Kamehameha Ave., A-5 Hilo, HI 96720 Fax No.: (808) 326-1607 Email Address: dwatsontpff@yahoo.com Brief Summary North Hawaii (Waimea) and Puna Alternatives to Violence Groups Funds were requested to support the Alternatives to Violence Programs (ATV) in Waimea and Puna. The funds were used to strengthen the batterers' groups in Waimea and in Puna. The main goal of ATV is to assist batterers in changing their abusive behaviors to positive behaviors, challenge their belief systems, and for the batterers to take responsibility for their abusive actions. The overall goal is safety for the family members, the neighbors and the community. Public Benefits w A\oh. united Wry Turning Point for Families is dedicated to its mission "To provide Shelter, Counseling, Education and Advocacy to promote a violence-free community". The West Hawaii Domestic Abuse Shelter, Alternatives to Violence Program and Transitional Housing program are exemplary examples of our mission. In our ATV program in Waimea and Puna, we served 105 men, provided 105 individuals with case management services, and provided 51 group sessions. So far, 58 of those individuals have successfully completed the program. The clients were perpetrators of domestic violence and came from North Kohala and the Puna district. . Alternatives to Violence North Hawaii and Puna Groups Turning Point for Families requested monies for the support of the Alternatives to Violence program in North Hawaii and Puna. This money was used to pay salaries, supplies, rent and travel expenses. The ATV program in North Hawaii and Puna targeted batterers who reside in the districts of North and South Kohala, Hamakua, Puna and Volcano. This allows the men to have easier access to the programs due to transportation issues. These are batterers who often lack or have no reliable transportation to travel to Kailua Kona or Hilo, and cannot afford childcare for the length of time it would take them to commute. The groups were held weekly for 2 hours from 6pm to 8pm. The objective of 95% of participants in group being violence free while in the program was achieved. Since the focus is on changing the batterers' behaviors for positive behaviors, the benefits for the individual, family and community are significant. The objective of participants increasing their knowledge of power and control tactics was met above the goal. Pre- and post tests were administered to monitor progress. Besides the educational component, the case management focuses on coordinating services with probation officers and attending court hearings as needed. Safety checks are conducted once a month with the perpetrator's victim if applicable. Other services such as on-site drug screening and assessments were provided as indicated. Aloha Wt d Way r Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Turning Point for Families, Inc. PROJECT NAME: Alternatives to Violence County of Hawaii $ 259000.00 State of Hawaii $ 5499428.13 Federal Funds $ Private Foundations $ United Way Funds $ Admissions $ Donations $ 19270.00 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ 919497.00 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ County of Hawai'I - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-07 l Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Turning Point for Families, Inc. PROJECT NAME: Alternatives to Violence FY 2006-07 Budget Category (July 1, 2006-June 30, 2007) ACTUAL EXPENDITURES 1. Personnel: Salaries $ 14,252.61 (for employees supported by County grant funds only) 2. Employee Benefits - Health & Dental Insurance; Other $ 19204.08 Benefits (For employees supported by County grant funds only) 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI $ 29256.94 (For employees supported by County grant funds only) 4. Professional Fees - Legal; Accounting.bookkeeping; Audit $ Fees; Administrative Fees, Other 5. Supplies -Office; Program : Consumable; Telephone; Postage $ 17.32 & Freight: Other 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 69553.87 7. Equipment - Purchases; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; Board Insurance $ 9. Operations - Printing; Publications/Subscriptions/ $ 364.50 Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel - Airfare; Per Diem; Auto Rental; Mileage $ 200,70 Reimbursement 11. Other - Tox Screening; Client Assitance; Contract Services; $ 149.98 Miscellaneous County of Hawai'I - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-07 Turning Point for Families Program: Hale Kahua Pa`a Transitional Housing fTURNPOINT for families TURNING POINT FOR FAMILIES, INC. P.O. Box 612 • Hilo, Hawaii 96721-0612 • Phone (808) 935-8229 a Fax (808) 935-5589 August 29, 2007 Mr. William Takaba Finance Director County of Hawaii 25 Aupuni Street Hilo, HI 96720 Attention: Mr. Takaba On behalf of the victims of domestic violence Turning Point for Families, Inc. would like to thank the County of Hawaii for its continued support of our agency and its programs. Please find attached the final report for the Hale Kahua Pa'a-Transitional Housing program. Please feel free to contact me with any questions or requests for additional information at 808- 935-8229- Ext. 249. Best regards,, Lua&14b*K-) David W. Watson Fiscal Officer f Mobs Untied Way TURNING POINT for families TURNING POINT FOR FAMILIES, INC. P.O. Box 612 • Hilo, Hawaii 96721-0612 • Phone (808) 935-8229 • Fax (808) 935-5589 Non - Profit Year end Report County of Hawaii Finance Department 25 Aupuni Street, Room 118 Hilo, Hawaii 96720 Agency: Turning Point for Families, Inc. Agency Director: Victor Trevino, Board President; Phone No: 895-5700 Contact Person: David Watson Phone No: 935-8229 Fiscal Officer Mailing Address: Turning Point for Families, Inc. PO Box 612 Hilo, Hawaii 9671-0612 Facility/ Site Address: 1266 Kamehameha Ave., A-5 Hilo, HI 96720 Fax No.: (808) 326-1607 Email Address: dwatsontpff@yahoo.com Brief Summary Hale Kahua Pa'a - Transitional Housing Program Funds were requested to support a 12-month transitional housing program designed to assist victims of domestic violence and their children to rebuild their lives. The program focused on assisting victims and their children in gaining stability and independence while transitioning into a violence-free lifestyle. Victims transitioned from the domestic abuse shelters in East and West Hawaii and the East Hawaii Coalition for the Homeless emergency shelter to the Transitional Housing Program. Another critical component was to support the victims in w At.W Unaad Wry establishing income, housing and independence. To address health, education and extra- curricular activities, each child received an individual service plan. Public Benefits Turning Point for Families is dedicated to its mission "To provide Shelter, Counseling, Education and Advocacy to promote a violence-free community". The West Hawaii Domestic Abuse Shelter, Alternatives to Violence Program and Transitional Housing program are exemplary examples of our mission. In our Transitional Housing program, we served 12 families and their children. The clients were victims of domestic violence and came from the Island of Hawaii. Hale Kahua Pa'a - Transitional Housing Program Turning Point for Families requested monies for the support of the Transitional Housing Program. This money was used to pay salaries, professional fees, rent, utilities, repairs, maintenance and insurance. Hale Kahua Pa'a Transitional Housing assisted twelve (12) families in the fiscal year of 2006- 2007. The County of Hawaii Non-Profit Grant supported our program to lease apartments, allowed our workers to provide safety plans to victims and their children, and provide skill building classes which focused on budgeting, nutrition, meal planning, education and decision making. Since these families had no other place to turn after they exhausted their time at the Domestic Abuse Shelter, the Transitional Housing program provided a positive option to leave a life of domestic abuse behind. Eight out of 12 families transitioned into permanent housing. These women and their children have truly started a new life free of domestic violence. IMnftaW~ Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Turning Point for Families, Inc. PROJECT NAME: Transitional Housing County of Hawaii $ 15,000.00 State of Hawaii $ Federal Funds $114,887.27 Private Foundations $ United Way Funds $ Admissions $ Donations $ 19000.00 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ 79679.86 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ County of Hawai'I - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-07 M Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Turning Point for Families, Inc. PROJECT NAME: Transitional Housing FY 2006-07 Budget Category (July 1, 2006-June 30, 2007) ACTUAL EXPENDITURES 1. Personnel: Salaries $ 31460.84 (for employees supported by County grant funds only) 2. Employee Benefits - Health & Dental Insurance; Other $ Benefits (For employees supported by County grant funds only) 3. Payroll Taxes-FICA, SUI, Worker's Compensation, TDI $ (For employees supported by County grant funds only) 4. Professional Fees - Legal; Accounting.bookkeeping; Audit $ 19057,83 Fees; Administrative Fees, Other 5. Supplies - Office; Program : Consumable; Telephone; Postage $ & Freight: Other 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ 79881,33 7. Equipment - Purchases; Rental; Repairs & Maintenance $ 8. Insurance - General Liability; Auto; Fire; Board Insurance $ 2600,00 9. Operations - Printing; Publications/Subscriptions/ $ Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel - Airfare; Per Diem; Auto Rental; Mileage $ Reimbursement 11.Other -Tox Screening; Client Assitance; Contract Services; $ Miscellaneous County of Hawai'I - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-07 Turning Point for Families Program: West Hawaii Domestic Abuse Shelter TURNING POINT lof families TURNING POINT FOR FAMILIES, INC. P.O. Box 612 • Hilo, Hawaii 96721-0612 • Phone (808) 935-8229 • Fax (808) 935-5589 August 29, 2007 Mr. William Takaba Finance Director County of Hawaii 25 Aupuni Street Hilo, HI 96720 Attention: Mr. Takaba On behalf of the victims of domestic violence Turning Point for Families, Inc. would like to thank the County of Hawaii for its continued support of our agency and its programs. Please find attached the final report for the West Hawaii Domestic Abuse Shelter. Please feel free to contact me with any questions or requests for additional information at 808- 935-8229- Ext. 249. Best regards, • u7 David W. Watson Fiscal Officer NoU..'WW4 TURNING POINT for families TURNING POINT FOR FAMILIES, INC. P.O. Box 612 • Hilo, Hawaii 96721-0612 • Phone (808) 935-8229 • Fax (808) 935-5589 Non - Profit Year end Report County of Hawaii Finance Department 25 Aupuni Street, Room 118 Hilo, Hawaii 96720 Agency: Turning Point for Families, Inc. Agency Director: Victor Trevino, Board President; Phone No: 895-5700 Contact Person: David Watson Phone No: 935-8229 Fiscal Officer Mailing Address: Turning Point for Families, Inc. PO Box 612 Hilo, Hawaii 9671-0612 Facility/ Site Address: 1266 Kamehameha Ave., A-5 Hilo, HI 96720 Fax No.: (808) 326-1607 Email Address: dwatsontpff@ yahoo.com Brief Summary Domestic Abuse Shelter in West Hawaii Funds were requested to support the West Hawaii Domestic Abuse Shelter. The main goal of the Domestic Abuse Shelter is to provide 24-hours emergency shelter to battered adults and their children. The Domestic Abuse Shelter in West Hawaii serves victims of domestic violence and their children from Ka'u, Captain Cook, Kealakekua, Kailua Kona, Waikoloa, Kohala and Waimea. The Domestic Abuse Shelter in West Hawaii provides a safe environment 365 days a year. Included in the services are emergency food, safe shelter for a maximum of 90 days, 24- A1oha UNtN Wry hours crisis hotline, peer counseling and support groups, advocacy, case management, individualized safety planning, assistance with completing and filing Temporary Restraining Orders, referrals to other services, transportation, a children s program, and individual, family and group counseling. Public Benefits Turning Point for Families is dedicated to its mission "To provide Shelter, Counseling, Education and Advocacy to promote a violence-free community". The West Hawaii Domestic Abuse Shelter, Alternatives to Violence Program and Transitional Housing program are exemplary examples of our mission. In our Domestic Abuse Shelter program in West Hawaii, we served 133 victims and 97 children. The clients were victims of domestic violence and came from the Island of Hawaii. Domestic Abuse Shelter in West Hawaii Turning Point for Families requested monies for the support of the Domestic Abuse Shelter in West Hawaii. This money was used to pay salaries. Domestic Abuse Shelter in West Hawaii assisted 133 victims and 97 children in the fiscal year of 2006-2007. The County of Hawaii Non-Profit Grant provided funds to support shelter staff s salaries. No victim or their children were turned away. The Domestic Abuse Shelter in West Hawaii provided 10,148 bed days for the fiscal year 2006-2007, an increase of 3,902 bed days from the prior year. Throughout the year, 341 group sessions and 3505 individual sessions were provided to the victims and their children. 244 hotline calls were received that qualified for a crisis. During the last year, training the staff was one of the Shelter's main goals. Six employees attended the required 25 hours Domestic Violence training and obtained their certificate of completion. The program objective of providing 24-hours emergency shelter to all battered adults and their children that requested the service was achieved. The 24-hours crisis hotline provided services 365 days to callers who were affected by a domestic violence crisis, who needed information, crisis counseling or a referral. The Domestic Abuse Shelter in West Hawaii is continuing to strengthen its program in regards to providing individual, family and group counseling. Case management and goal setting for adult victims and their children is a key to transitioning the families to a life that is free of domestic violence. Atuha UMt"Wry Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Turning Point for Families, Inc. PROJECT NAME: West Hawaii Domestic Abuse Shelter County of Hawaii $ 179000.00 State of Hawaii $196,759.52 Federal Funds $ 1399909.00 Private Foundations $ United Way Funds $ 30,000.00 Admissions $ Donations $ 12,564.16 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $ 89409.58 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. $ b. $ C. $ IN County of Hawai'I - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-07 Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Turning Point for Families, Inc. PROJECT NAME: West Hawaii Domestic Abuse Shelter FY 2006-07 Budget Category (July 1, 2006 -June 30, 2007) ACTUAL EXPENDITURES 1. Personnel: Salaries $ 13,941.38 (for employees supported by County grant funds only) 2. Employee Benefits-Health & Dental Insurance; Other $ 816,75 Benefits (For employees supported by County grant funds only) 3. Payroll Taxes - FICA, SUI, Worker's Compensation, TDI $ 19997.28 (For employees supported by County grant funds only) 4. Professional Fees - Legal; Accounting.bookkeeping; Audit $ - Fees; Administrative Fees, Other 5. Supplies - Office; Program : Consumable; Telephone; Postage $ _ & Freight: Other 6. Occupancy - Rent; Utilities; Repairs & Maintenance $ _ 7. Equipment - Purchases; Rental; Repairs & Maintenance $ _ 8. Insurance - General Liability; Auto; Fire; Board Insurance $ _ 9. Operations - Printing; Publications/Subscriptions/ $ _ Membership Dues; Staff Training; Auto Gasoline Purchase 10. Travel - Airfare; Per Diem; Auto Rental; Mileage $ 244.59 Reimbursement 11. Other - Tox Screening; Client Assitance; Contract Services; $ _ Miscellaneous County of Hawai'I - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-07 West Hawaii Mediation Center Program: Mediation West Hawaii Mediation Center ,r Annual Report County of Hawaii FY 2006-2007 Grant Award: $7,000.00 Prepared By: Deborah Chai Prepared On: 7/6/07 WHMC Annual Report - County of Hawaii Mediation Services: West Hawaii Mediation Center provides mediation services to the entire West side of the island of Hawaii which includes the districts of Hamakua, North & South Kohala, North & South Kona, and Ka'u. These funds received from the County of Hawaii help WHMC to provide high quality mediation services in an aff r 1 and accessible manner - two very important features given the large geographic area and generally low socio- economic status of West Hawaii. Following is a summary of some of the key data which support the success achieved by WHMC: The cases came from a wide variety of referral sources: 57% Court/Prosecutor Referred 39% Self Referred 4% Other Referred(social service agencies, school, realtors) Our services are provided by two (2) professional staff (Case Manager and Executive Director) and forty-six (46) trained volunteers who are also community members in West Hawaii. WHMC is under the charge of a volunteer Board of Directors with six community members. Mediation Intake Information 2006-2007 New Cases Opened 248 Number of Clients Served 582 Number off sessions held for all cases mediated this fiscal year 160 Percentage of Cases that went to mediation 60% Percentage of mediated cases that reached agreement 63% Volunteer mediators utilized during fiscal year ) 36 Volunteer mediator hours (for all sessions held this fiscal year) 486.75 Case management hours 1664 Income of clients served: Up to $20,625 39 percent $20,626 to $41,250 28 percent Above $41,250 33 percent Client Satisfaction: 94% were satisfied with process 96% would recommend mediation to others with problems. Trainins Onnortunities: WHMC provided a number of training opportunities to the public, private organizations, and volunteers at the center. The following trainings were offered this year: Refresher Mediation Training Basic Mediation Training (open to the public) Basic Mediation Training for UH-Hilo Dorm Advisors Condominium Mediation Training in addition to training, WHMC speaks at various social forums/community events to educate the public on all our services offered. School Based Prosrams This past fiscal year, over 500 students in West Hawaii received either our Working It Out! Classroom curriculum or Peer Mediation Training and mentorship. Worldng It Out! - Classroom Component Waikoloa Elementary (2nd Grade) Waimea Elementary (2nd Grade) Honokaa Elementary (2nd Grade) Kohala Elementary (2nd Grade) Parker School (2nd Grade) Waimea Country School (2nd Grade) Worldng It Out! - Peer Mediation Waikoloa Elementary (24 mediators) Waimea Elementary (24 mediators) Honokaa Elementary (28 mediators) Kohala Elementary (45 mediators) Parker School-Lower School (15 mediators) Parker School-High School (15 mediators) Hawaii Preparatory Academy-Lower (28 mediators) Hawaii Preparatory Academy-High School (16 mediators) We sincerely appreciate the County of Hawaii's generous support of our Center and the services that we provide. Mahalo. ATTACMMB1'fj' a . Summary of FY 2006-2007 Income AGENCY/ORGANIZATION: West Hawaii Mediation Center PROJECT NAME: Mediation iieae_ County of Hawaii $7,000.00 State of Hawaii $47,662.00 Federal Funds $ Private Foundations $2,000.00 United Way Funds $ Admissions $ Donations $7144.80 Fundraising $12,971.54 Pay Phone S Vending Machines $ Service/Program Fees $3,600.00 Third Party Reimbursements $ Tuition $ Client Private Fees $5,596.58 Interest Income $ Others (please list) a. $ b. 5 a S County of Hawaii - Legislative Audftors Office Nonprofit Grants - FY 2004-05 Summary of FY 2006-2007 Grant Expenditures AGENCY/ORGANIZATION: West Hawaii Mediation Center PROJECT NAME: Mediation Budget Category FY 2006-007 (omi/o6-ommo7) ACTUAL EXPENMURES $6.000.00 $500.00 M500.00 $ $ $ $ $ $ $ TOTAL (Items 1-11) $L000.00 County of HWIM'i - Legislative Audbr a Office Nonprofit Grants - FY 2006.2007 YMCA (Waiakea Settlement) Program: Partners With Youth Services Q Waiakea Settlement Y M C A ® A Branch of The Island of Hawaii YMCA 300 W. Lanikaula Street • Hilo, HI 96720 • Phone: 808.935-3721 • Fax: 808-969-1772 August 28, 2007 Mr. William Takaba Finance Director County of Hawaii Finance Department 25 Aupuni Street, Room 118 Hilo, Hawaii 96720 Dear Mr. Takaba, On behalf of the Island of Hawaii YMCA, I submit for your review our County of Hawaii Nonprofit Grant Report for 2006 - 2007. I regret the lateness of this report and do apologize to you and anyone else that we may have inconvenienced as a result of our oversight. The Island of Hawaii YMCA is very grateful for the past year's financial support of the YMCA's work with youth. We serve the communities of Hilo, Kona and Waimea and through your support we have been able to make a significant impact in the lives of hundreds of young people. If you have any questions or concerns about our report, please feel free to contact me or our President & CEO, Billy Dannals at 885-5034. Sincerely, ~1" Robert Stivers Vice President of Operations/Branch Executive cc: Joyce Washington, CFO Mission: w,~ Aloha Ka Ahaa-'God a LOW' YnlEett Wey The Mission of The Island ofnawal't YMCA is to share God's MEMBER t.ove with chadmn, adults, and families of all races and faiths by HAWAII 151-AND putting Christian principles into prance through ptograsos that build heahhy body, mind and spirit for all. UNITED WAY ISLAND OF HAWAII YMCA PARTNERS WITH YOUTH SERVICES FISCAL YEAR 2006-2007 FINAL REPORT The Island of Hawaii YMCA is made up of three branches, Waiakea Settlement YMCA, Kona Family YMCA and Waimea Family YMCA serving the communities of Hilo, Kona and Waimea on the Island of Hawaii. The YMCA is not-for-profit and was incorporated in 1959 under the laws of the State of Hawaii. During the fiscal year of 2006-2007, the YMCA served 2,658 children and teens through its comprehensive age appropriate and developmental youth programs. From pre school, school-age after school, intercession, summer day camps, teen leadership, wrestling, martial arts and youth sports, the YMCA is impacted the lives of Hawaii's young people regardless of ethnic, social or economic background Children and Teens Served b YMCA (Enrollment count from Jul 2006 June 2007): Programs Waiakea Kona YMCA Waimea Island Wide YMCA YMCA YMCA Total Pre School 49 N/A N/A 49 A+/After School 547 226 152 925 Intersession Fall, 89 172 244 505 Winter, Spring Summer Day 72 116 358 546 Cam Teens School 49 29 19 97 Year Teens Summer 25 25 66 116 Other youth 125 270 25 420 programs TOTAL 956 838 864 2,658 Underlying YMCA programs is its character development focus. The YMCA has been building character since it inception in 1844. Today, the YMCA teaches and demonstrates through its programs and staff the core values of caring, respect, responsibility and honesty. The YMCA is an asset building organization. Where other organizations view youth development in a negative light, the YMCA firmly believes that all youth respond more positively and are less likely to get involved in drugs, alcohol and violence if assets are developed. 1 Our proposal focused on the YMCA's 40 development assets. YMCA programs assist youth in developing assets in the following areas: ? Support ? Empowerment ? Boundaries and Expectations ? Constructive use of time, ? Commitment to learning ? Positive Values ? Social competencies and ? Positive identity. The summer of 2006, the YMCA surveyed sixty-two (62) school age youth 5 to 13 years in Kona and Hilo. Waimea YMCA did not administer the survey. The final report reflected what youth report about their experiences in the YMCA summer program. The data provides a means for learning how they feel about their activities and understanding how well their experiences help them build the assets they need for positive development. The YMCA staff selected five (5) `internal' and five (5) `external' assets to compare responses between the two (2) YMCA branches and against National YMCA benchmarks. This is based on thousands of other YMCA youth who have taken this survey across the county. The rating is based on Strong Agree (SA), Agree (A), Disagree (DA), and Strong Disagree (SD). For example, Asset #38 Positive Identity. "YMCA activities have helped me feel good about myself." National YMCA Waiakea YMCA Kona YMCA Island-Wide YMCA Benchmark 191% 100% 89% 92% Asset #30 Responsibility. "People expect me to help out in some way by setting up, cleaning up, or being in charge of thin s." National YMCA Waiakea YMCA Kona YMCA :Island-wide YMCA Benchmark 88% 96% 89% 93% Asset #26 Caring. "Carin about other people." National YMCA Waiakea YMCA Kona YMCA Island-wide YMCA Benchmark 92% 100% 92% 96% 2 Asset # 5 Support. Caring school (YMCA) climate. "People make me feel like I belong." National YMCA Waiakea YMCA Kona YMCA ISLAND WIDE Benchmark 85% 100% 83% 920/a Youth from the Waiakea YMCA rated 100% in several `internal' assets than did their counterparts from the Kona YMCA. One of the contributing factors as outlined in the report, 44% of the Waiakea youth reported been involved in the YMCA more than two (2) years while only 24% of the Kona youth reported been involved more than two years. Character development and asset building is the YMCA's mission driven promise. In all YMCA youth programs we aim to help youth in decision-making, develop personal skills, increase self-esteem and self-worth, appreciate diversity and develop a positive sense of self. YMCAs develop and implement programs to meet their community needs. Listed below are a few of the many accomplishments this grant has helped during the year. Waiakea Settlement YMCA Club YMCA is an after school program for middle school teens. With the schools moving sixth graders to middle school, working parents are in need of quality after school for their child. Middle school youth are too young to be employed, immature to be left on their own and after school activities for middle school youth is limited. The YMCA provides free transportation from the school to the YMCA facility. The well supervised and structured program includes homework, snacks, physical, recreation and sports activities, field trips, guest speakers, arts & crafts projects and more. Time is also allowed for the teens to have choices of activities to meet their special needs. Research shows that youth left unsupervised during the hours of 3:00-8:00 pm statistics show that the rates of juvenile crime, drug use and experimentation with tobacco, alcohol, and sex increase'. Kona Family YMCA Named appropriately, YMCA Super Sports creates an environment where every kid succeeds! Through brand new initiatives, the Kona Family YMCA Staff and Volunteer Team provide dozens of sports clinics, leagues and FUNdamental classes to support the development and the love of sports in young people. These programs serve ages 18 months to 18 years and create a lifetime understanding and commitment to healthy lifestyles! In Martial Arts programming the YMCA has offered self-improvement, skill development and self defense training through its martial arts classes for over 25 years! We offer Aikido, Tae Kwon Do and Hapkido Karate to over 189 children and adults per year. A+ Afterschool Enrichment has included programs in the arts and in aquatic instruction for hundreds of afterschool participants! As a result, the "enrichment" component of the A+ program is a regular part of our program curriculum. 3 Summer Day Camp was re-designed to accommodate an excursion based camp which took children all over the Island on adventure-based trips and educational experiences. Thanks to this funding, the Kona Family YMCA has been able to ensure the success of our keiki programming through the years and decades to come. Waimea Family YMCA This year's summer camp we was a huge success. This summer camp's theme was "Around the World'. All activities were about the different cultures in the world and were done by the children doing science projects. The Teens this summer help with the program by mentoring the youth on projects. Teens also worked on leadership building, team building, self esteem and having a lot of fun. This fall we are gaining more teens that want to be a part of our Leadership in Training program. This program will help teens become good citizens in the community by doing projects, helping the youth with their homework and empowering themselves by gaining self confidence. The County of Hawaii Nonprofit Grant provides the YMCA the opportunity to serve our diverse communities and make a difference in the lives of island youth The YMCA is proud to be a partner with the County. Together, we build strong kids, strong families and strong communities. We appreciate greatly the support of the County of Hawaii. Mahalo. 4 Page 1 of 1 Edwards, Tiffany From: Edwards, Tiffany Sent: Wednesday, October 24, 2007 3:04 PM To: ymca-stivers@hawaii.rr.com; ymca-jwashington@hawaii.rr.com Cc: Tiffany Edwards Subject: following up Joyce, This is a follow-up to our phone conversation earlier. As I understand it, the YMCA organization has had some staff turnovers and you are new to the organization. I'm sorry that you are the one to have to deal with the fact that YMCA had an incomplete final non profit grant report for fiscal year 2006-2007. Unfortunately, this will be reflected in the final report that I am drafting for my councilwoman, Ms. Emily Naeole, and the other eight council members. This could affect YMCA funding from the county in the future, as YMCA signed off on a form agreeing to supply the county with a final non profit grant report within two months of the end of the fiscal year (June 30). At this point in the process, I am in need of the YMCA final non profit grant report to complete my report to council members. Specifically, I am in need of the forms that specify the revenues your organization received for its Youth Services program. Your organization has received these forms more than once. It is unfortunate that these forms did not make their way to you, as the chief financial officer. I am hoping that, since our phone conversation, you have been able to locate these forms. Please let me know at your earliest convenience. If necessary, I will email these forms to you. With aloha, Tiffany Edwards Legislative assistant to Puna Councilwoman Emily Naeole (808) 961-8020 tedwards@co.hawaii.hi.us 10/24/2007 Page 1 of 1 Edwards, Tiffany From: Joyce Washington [ymca-jwashington@hawaii.rr.com] Sent: Thursday, October 25, 2007 3:06 PM To: 'Edwards, Tiffany' Cc: 'Bobby Stivers' Subject: RE: attachments for NP Final Report Attachments: 071025 ATT 1 Summary of FY 2006-07 Income.doc; 071025 ATT 2 Summary of FY 2006-07 Grant Expenditures. doc Tiffany, Thank you for sending the forms to me. I did check the files to see if there were copies of the documents in the final reports for last year and they were not a part of the 2005-2006 final report. We now have the forms and we will make them part of our 2007-2008 final report. Attached are the completed forms for the 2006-2007 fiscal year. Please let me know if you have any questions. Joyce Washington CFO Island of Hawaii YMCA PO Box 7067 Kamuela, HI 96743 (808) 885-5034 Office (808) 887-1861 Fax (808) 895-1987 Cell From: Edwards, Tiffany [mailto:TEDWARDS@co.hawaii.hi.us] Sent: Thursday, October 25, 2007 10:56 AM To: ymca-jwashington@hawaii.rr.com Subject: attachments for NP Final Report 10/26/2007 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: Island of Hawai'i YMCA PROJECT NAME: Partners With Youth Service Grant County of Hawaii $ 37,000.00" State of Hawaii $462,687.76 Federal Funds $0 Private Foundations $5,000.00 United Way Funds $51,549.00 Admissions $0 Donations $2,250.00 Fundraising $ Pay Phone $ Vending Machines $ Service/Program Fees $707,486.74 Third Party Reimbursements $ Tuition $ Client Private Fees $ Interest Income $ Others (please list) a. Sales to Members (T-Shirts, etc.) $315.00 b. $ C. $ '$35,000- Partners With Youth Service Grant $ 2,000- Teen Program Grant County of Hawaii - Legislative Auditor's Office Nonprofit Grants - FY 2006-07 ~Alk Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: Island of Hawai'i YMCA PROJECT NAME: Partner With Youth Service Grant Budget Category FY 2006-07 (07/01/06-06/30/0» ACTUAL EXPENDITURES $ 224,296.89 $ 16,353.15 $ 29,784.13 $ 130,590.04 $ 59,987.28 $ 17,057.56 $ 742.17 $ 85,462.00 $ 4,138.16 $ 7,050.11 $ 682.70 TOTAL (Items 1-11) $ 576,144.19 Additional staff costs (salaries, benefits, and payroll taxes) that occurred in $ 760,116.48 the grant programs but not supported by the County grant funds. Total expenditures in grant funded programs $ 1,336,260.67 County of Hawaii - Legislative Auditor's Office Nonprofit Grants - FY 2006-07 YWCA of Hawaii Island Program: Empowering Alternatives (Formerly Sexual Assault Victim Empowerment) eliminating racism empowering women ywca Hawaii Island T; ` ~t14~1m 145 Ululani Street F: 808-935-5150 Hilo, Hawaii 96720 www.ywcahawailisland.org August 29, 2007 Office of the County Clerk Hawaii County Council Attn: Year-End Report 25 Aupuni Street Hilo, HI 96720 Dear County Council Member; Please find enclosed the narratives along with Forms, Summary of FY06-07 Income Report and Form titled Summary of FY06-07 Grant Expenditure Report for the YWCA of Hawaii Island, Hamakua Youth Center and Empowering Alternatives programs. If you have any questions, please call me at (808) 935-7141 ext 112 or e-mail at ddelossantos(a,ywcahawaiiisland.orQ. Sincerely: Del Delos Santos, CFO A partner agency of the Hawaii Island United Way YWCA of Hawaii Island Empowering Alternatives Program (EAP) (Sexual Assault Support Services) , a r,, _I July 1, 2006 - June 30, 2007 -:1 h 2 ~'j1, The YWCA of Hawaii Island Empowering Alternatives Program (EAP) received $45,000 for the FY 06/07 from Hawaii County Council's Non- Profit Grant to supplement Attorney General funds assuring island wide availability of sexual assault support services to survivors and their families. These funds were utilized for salaries and expenses enabling three components of sexual assault services would be provided. Services included phone and face to face crisis intervention services twenty four hours a day, 365 days a year. Callers to the hotline received crisis support and information. When adults and minor children disclosed sexual assault, they received information and support from trained staff either via phone line conversations and/or face to face support during a forensic exam and investigative interviewing. These supports empowered survivors of sexual assault with information and the support allows them the opportunity to begin to regain control in their lives and become healthier members of their schools and community. Involvement with specifically trained therapeutic clinicians during the crisis period is critical. Research indicates that trauma can either be mitigated or exacerbated by the responses to the disclosure. Trained Therapists provide needed guidance to survivors of sexual assault and their families in understanding the impact of sexual assault and how healing can be enhanced through their support and other services. In addition to case management and legal system advocacy, EAP offered individual, group and family psychotherapy. Clinical support services that are offered early, following an assault, are more likely to reduce the long term consequences. When a victim is not supported by families, friends and the community or able to access support services, typical effects may include depression, acting out or self destructive behaviors, anxiety, poor school or work performance, addictions, eating disorders, and difficulty in forming healthy relationships as a parent or spouse. Early intervention, which the EAP program provides, can lessen the potential of Irfe long damaging effects of sexual assault. The third area of focus improvement due in part to the contributed County funds was island wide community health promotion services and prevention education. Schools, community children/teachers and child care providers were provided with educational programs and outreach. Civic groups, service and health care providers within the communities received valuable information with the end goal of increasing public awareness on the nature of sexual assault, how communities can respond, what services and support are available for survivors and how to access the services. Presentations were often followed by audience member disclosures, thus needing and seeking supportive services. Collateral benefits from the continued efforts of the YWCA Empowering Alternatives Program were community link services, strengthen public policy, and maintained public attention to the needs of sexual assault survivors. Collaborations included East and West Hawaii Child Welfare Services, the East and West Hawaii Children's Justice Centers, the State of Hawaii Coalition Against Sexual Assault, the Hawaii Police Department, the prosecutor's office, BICAPSA, Neighborhood Place of Kona, and other community agencies. In addition to the County Council's Non-Profit Grant, EAP is supported through funds from the Attorney General's Office with Oahu's Sex Abuse Treatment Center (SATC) as the master grant contractor of these funds for the neighboring islands. Also, through the prosecutor's office, the YWCA of Hawaii Island had also received federal Victim of Crime Act (VOCA) funds in FY 05/06. Lastly, the YWCA of Hawaii Island also receives community donations and contributions. PROGRAM OUTCOMES FY 06/07: CRISIS I NTERVENTIONS: Crisis Helpline Services: Primary/Initial Phone Intakes: 329 Secondary Phone Contacts: 141 CLINICAULEGAL SYSTEMS ADVOCACY SERVICES: Time Spent on Clinical/Legal Systems Advocacy Services: Total # of New Victims Served: 109 Total # of Victims receiving on going clinical services: 217 Total # of Hours providing Therapeutic Counseling: 1234 COMMUNITY HEALTH PROMOTION SERVICES: Community Presentations/Youth: Total # of children reached through School Presentations: 892 Total # of individuals reached Agency Presentations: 45 Total # of individuals reached Technical Training: 27 Total # of individuals reached through Community Presentations: 115 Total # of individuals reached through Provider Fairs: 810 Total # Receiving Services: 1,889 ATTACHMENT 1 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: YWCA of Hawai'i Island Empowering Alternatives PROJECT NAME: formerly: Sexual Assault Victim Empowerment (SAVE) Program REVENUE SOURCES FUNDS RECEIVED; FY 2006-07 Jul 1, 2006 - June 30, 2007 County of Hawaii $45,000.00 State of Hawaii $314,007.53 Federal Funds $34,469.00 Private Foundations Hawaii Island United Way Admissions Donations $85.00 Fundraising Pay Phone Vending Machines Service/Program Fees Third Party Reimbursements Tuition Client Private Fees Interest Income Others (please list) a. b. C. TOTAL REVENUES $393,561.53 County of Hawari - Human services and Economic Development Committee Nonprofit Grants - FY 2006-2007 YWCA Hawai'i Island page 1 of 2 Empowering Alternatives FY2006-07 Final Report ATTACHMENT 2 Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: YWCA of Hawai'i Island Empowering Alternatives PROJECT NAME: formerly: Sexual Assault Victim Empowerment (SAVE) Program Budget Category FY 2005-06 (07/01/06-6/30/07) ACTUAL EXPENDITURES 1. Personnel: Salaries $18,697.76 For employees supported b County ant funds only) 2. Employee Benefits - Health & Dental Insurance; Other Benefits $2,362.80 For employees supported b County rant funds only) 3. Payroll Taxes - FICA, SUL Workers compensation, TDI $2,276.21 (For employees supported b County rant funds only) 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; $11,127.48 Administrative Fees; Other 5. Supplies - Office; Program; Consumable; Telephone; Postage & $3,580.89 Freight 6. Occupancy - Rent; Utilities; Repairs & Maintenance $433.64 7. Equipment - Purchase; Rental; Repairs & Maintenance $5,255.22 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $0 9. Operations - Printing; Publications/Subscriptions; Membership Dues; Staff Trainin ; Auto Gasoline Purchase $59.48 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $1,092.17 11. Other - Tox Screening; Client Assistance; Contract Services; Miscellaneous $114.35 TOTAL Items 1-11 $45,000.00 County of Hawaii - Human services and Economic Development Committee Nonprofit Grants - FY 2006-2007 YWCA Hawai'i Island page 2 of 2 Empowering Alternatives FY2006-07 Final Report YWCA of Hawaii Island Program: Hamakua Youth Center County of Hawaii, Final Report 2006-2007 Submitted by: YWCA of Hawaii Island page 1 of 2 Project: YWCA Hamakua Youth Center Positive growth has been the over-riding theme during FY 2006-07. A focus of our year was to collaborate with local community advisory members and YWCA administrative and other program staff. We sought to secure funding and hire staff to respond to the needs of youth in Honoka'a and surrounding area. With the combined efforts of our YWCA staff and our volunteer advisory board, we have successfully secured funding nearly sufficient to fulfill our program goals for FY2007-2008. As a result we have been able to hire a full-time program assistant, place a volunteer who has provided Hawaiian cultural activities during the past year into a part-time employee position, create a youth aid leadership role. Public Benefits The primary purpose of the YWCA Hamakua Youth Center is to reduce the risk factors and increase the protective factors influencing the behaviors of and outcomes for youth in Hamakua. The way accomplishes this is through: 1. Increase social bonding of youth with peers and adults 2. Reduce reckless or risky behaviors 3. Promote participation in activities that foster healthy choices 4. Delay the age of initiation to alcohol, tobacco and other drugs 5. Encourage parents to be more actively involved with youth 6. Build stronger community partnerships Program Highlights In 2006, the YWCA HYC continued to provide the After-School Drop-In Center with structured and unstructured activities for youth at no cost. Total visits, including repeat visits over the year were approximately 4548, with a monthly average of 379 youth sign-ins and a daily average of 35. We were open nearly every day after school from 2:00-6:00 pm and provided special evening activities four to six times each month. During school breaks, and in the summer months, open hours were modified for highest use during daytime or evening hours, based on student requests. Programs and Special Activities Our program offers a computer lab with five DSL intemet connected computers, Photo Shop, Movie Maker, Microsoft Office, two printers, a scanner, and a game library. We support a non-violent atmosphere for youth and reflect this philosophy by providing alternatives to war games. Several youth leaders manage the regular maintenance and servicing of the lab. The lab is accessed for homework, creative endeavors, and recreational use. Peer tutoring as well as adult tutors are available for all participants Program Activities CHOICES (Cultivating Healthy Options in Community, Education and Service) The weekly evening sessions welcome all girls to take part in activities with an emphasis on the unique perspectives of women and gins. Weekly sessions were characterized by meal preparation and sharing to encourage nurturing and bonding. Teen Court The YWCA Hawaii Island Teen Court is a voluntary alternative to the Family Court for first-time offenders to learn from their mistake and clear their name. HYC is a space we provide for this program to grow. Weekly hearings took place twice monthly, based on referrals from the Police Department of youth offenders. Hawaiian Cultural Education: Hawaiian Language teacher Lanakila Mangauil, a participant in the Ka Piko O Ka Lei Lehua kupuna training program, directed many activities as a volunteer. Youth participated in various weekly traditional classes including: oli and mele (Hawaiian chant and song), hula, olelo (language), values, kakala'au (staff), and drumming. Additionally, youth were exposed to the tradition of the Pa'ani Makahiki, including opportunities to learn and compete in the games. We are pleased to have Mr. Mangauil join the YWCA as a part-time employee. Videography and Multi Media Music Studio: In response to fervent desire by youth, emphasis has been increased on developing a learning opportunity for Videography, multimedia, and music production. Leonardo Beltran, a professional videographer, along with other volunteers with expertise in multimedia and music, provided instruction during the July to December period. Recreation: Under the direction of volunteer recreation specialist, Harold Van Doren, pool and ping-pong instructions and tournaments are provided. Youth have learned valuable lessons through sportsmanship County of Hawaii, Final Report 2006-2007 Submitted by: YWCA of Hawaii Island page 2 of 2 Project: YWCA Hamakua Youth Center experiences including; how to win, how to lose, play fair, support others, persevere, develop geometrical thinking skills, and take pride and ownership in the care and maintenance of recreation gear. Participants have recently begun travel to neighboring community and youth centers for tournaments as well as hosting tournaments. We teach fairness, good sportsmanship and learning from our opponents. Period Eriding We will measure FY 2006-07 FY 2006-07 Projected Actual 1. Average daily attendance by youth 35 30 2. Estimate Total number of youth served annually 170 200 ' 3. Total of waivers on Me signed by parents of youth 165 182 participants. 4. Surveys collected from youth with self-report on responsible -2 vs. reckless or irresponsible behaviors 80 nfa 5. % surveys reporting an Increased or improved social bonding g0% n/a.2 of youth with peers and adults 6. % surveys reporting no or reduced reckless or risky behaviors 70% Wa 7. % surveys reporting no use of 50% n!a '2 alcohol, tobacco and other drugs 8. % surveys reporting limited use of alcohol, tobacco and other 25% n/a drugs 9. Total number of partners and supporters 12 349• See list below 10. Total number of parents participants -unduplicated (in special events, as rtners, supporters or volunteer 20 5 11. Total number of partner projects or activities presented 10 240 ' Youth were not formally surveyed during the 2006/2007 year due to insufficient staffing related to limited funding. r Partners and Supporters 1. HYC Community Advisory Group (15) 18. Rocky Assing, Rock Carving (10) 2. Honoka'a Business Association (3) 19. Hospice of Waimea (1) 3. Arc of Kona (12) 20. Girls Academy (5) 4. North Hawai'i Youth Coalition (5) 21. Ho'o Mane Ole Lapa'au (3) 5. North Hawai'i Drug Free Coalition (1) 22. Zedina Young-Freitas, Kenpo Karate (1) 6. Marimad Foundation (15) 23. Ohana Quake Outreach (4) 7. Cultural Exchange (3) 24. Recycle Hawai'i (5) 8. Hamakua Health Center (2) 25. Honoka'a Western Days (1) 9. Salvation Army (1) 26. Na Pua No'eau (4) 10. Honoka'a Elementary School, 21" Century Gra 27. Kanu O Ka Aina Public Charter School (1) (16) 28. North Hawai'i Education & Research Center (1) 11. Honoka'a Middle School PTSA (1) 29. Alu Like (1) 12. 5:45 and Fate Art Gallery - (16) 30. Leo Beltran, Videography Instructor (30) 13. Starbucks (weekly donations of food) 31. Hamakua Music Festival (1) 14. Family Court (5) 32. Thomas Todd, Song Writing and Ukulele (8) 15. Teen Court (27) 33. University of Hawai'i, Hilo (1) 16. Elroy Woods, Gourd Artist (3) 34. Power of Choice, Community Clean-up Days (3) 17. Harold Van Doren, Pool Tournaments (35) 4' Program Director, Venica Ftacek, channeled her energies into developing community partnerships, collaborations and support as the primary focus of the year based on the strategy that more community participation equals a more viable and sustainable youth center. Accordingly, there are far more partner and supporters that were involved during the past year than projected. We have experienced a "shot in the arm" in making these connections that have benefited the program reach, stability and the youth who access the services. ATTACHMENT 1 Summary of FY 2006-07 Income AGENCY/ORGANIZATION: YWCA of Hawaii Island PROJECT NAME: Hamakua Youth Center REVENUE SOURCES FUNDS RECEIVED; FY 2006-07 Jul 1, 2006- June 30, 2007 County of Hawaii $30,000.00 State of Hawaii 0 Federal Funds $1,463.40 Private Foundations-Kukio $2,000.00 Hawaii Island United Way Admissions 0 Donations $23,218.30 Fundraising 0 Pay Phone 0 Vending Machines 0 Service/Program Fees Third Party Reimbursements 0 Tuition 0 Client Private Fees 0 Interest Income 0 Others (please list) 0 a. Facilities Use $800.00 b. C. TOTAL REVENUES $57,481.70 County of Hawari - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 YWCA Hawai'i Island page 1 of 2 Hamakua Youth Center FY2006-07 Final Report ATTACHMENT 2 Summary of FY 2006-07 Grant Expenditures AGENCY/ORGANIZATION: YWCA of Hawai'i Island PROJECT NAME: Hamakua Youth Center Budget Category FY 2006-07 (07/01/06-6/30/07) ACTUAL EXPENDITURES 1. Personnel: Salaries $17,053.48 For employees supported b County ant funds only) 2. Employee Benefits - Health & Dental Insurance; Other Benefits $1,801.83 For employees supported b County ant funds only) 3. Payroll Taxes - FICA, SUI, Workers compensation, TDI $1,887.06 For employees supported b County rant funds only) 4. Professional Fees - Legal; Accounting/Bookkeeping; Audit Fees; $1,480.58 Administrative Fees; Other 5. Supplies - Office; Program; Consumable; Telephone; Postage & $222 29 Freight 6. Occupancy - Rent; Utilities; Repairs & Maintenance $6,608.79 7. Equipment - Purchase; Rental; Repairs & Maintenance 0 8. Insurance - General Liability; Auto; Fire; NDOA Board Insurance $576.26 9. Operations - Printing; Publications/Subscriptions; Membership $137.31 Dues; Staff Trainin ; Auto Gasoline Purchase 10. Travel - Airfare; per Diem; Auto Rental; Mileage Reimbursement $232.40 11. Other - Tax Screening; Client Assistance; Contract Services; Miscellaneous TOTAL Items 1-11 $30,000.00 County of Hawai'i - Human Services and Economic Development Committee Nonprofit Grants - FY 2006-2007 YWCA Hawaii Island page 2 of 2 Hamakua Youth Center FY2006-07 Final Report