HomeMy WebLinkAboutCOM 0742.014 1996-1998County of Hawaii
Department of Liquor Control
Budget Narrative Supplement
Legislative Auditor's Office
March 1998
Ings No. 8do
Ref. TO: FC
Ref. Date�o
Budget Summary -Department of Liquor Control
Prepared by the Legislative Auditor's Office
March 11 1998
Funding
1998-99 Budget Estimate: $1.063.782
1997-98 Budget: $1.028,451
Change: + $35,331 (s% increase)
Prior Year Funding: (Actual)
93-94 94-95 95-96
96-97
$819,887 $823,834 $896,982
$899,490
Significant Budget
Changes (+/- FY 98)
None
1997-98 Objectives:
The Department of Liquor Control has demonstrated significant progress in achieving the
Outcomes to Date
objectives contained in its 1997-98 budget narrative. (See pgs. 10-12)
Comments
This Department is completely self-funded.
Their revenue source is liquor license fees and
fines. (See pg. 2)
Attachments
The following supplemental materials were
submitted by the Department of Liquor Control:
Budget
pgs. 2-4
Department/Program Description
pgs. 5-9
1997-98 Objectives: Outcomes to Date
pgs. 10-12
Personnel Summary
pgs. 13-15
1
COMBINED DEPARTMENT/PROGRAM SUMMARY: FY 98-99 Request
DEPT: Liquor Control
PROG. ACTIVITY: SUB -ACTIVITY OR DIST:
PROGRAM BUDGET
FY 96-97 FY 97-98
FY 98-99 FY 98-99
Expense Cateeory
Actual Appropriation
Request Chance
Salaries & Wages /OT%
533,353/3% 613,221/2%
642,920/27
OCE
364,021 413,930
414,412
Equipment
2,116 1,300
6,450
-----------------------------------------------
Program Total
899,490 1,028,451
1,063,782
FUND SOURCE:
County:
Other Government:
Other: Liquor Fees
FY 97-98 EXPENDITURES BY COUNCIL DISTRICT: See attached.
DEPARTMENT OF LIQUOR CONTROL
FY 98-99 BUDGET ALLOCATION BY DISTRICTS
HILO DISTRICT
KONA DISTRICT
SUBTOTAL
TOTAL
SALARIES & WAGES
011
REGULAR S&W
5445,956.00
$178,608.00
$624,564.00
021
OVERTIME S&W
$11,645.00
$3,055.00
$14,700.00
099
MISCELLANEOUS S&W
$1,828.00
$1,828.00
$3,656.00
TOTAL SALARIES & WAGES
5459,429.00
$183,491.00
$642,920.00
$642,920.00
CONTRACTUAL
SERVICES
101
POSTAGE & FREIGHT
590.00
$10.00
$100.00
102
TELEPHONE
$3,830.00
$1,940.00
55,770.00
103
JANITORIAL SERVICES
$24,885.00
$1,662.00
$26,547.00
104
TRAVEL
$28,560.00
$28,560.00
106
PRINTING
$960.00
$840.00
$1,800.00
107
ADVERTISING
$5,400.00
$5,400.00
$10,800.00
109
REPAIRS TO EQUIPMENT
$9,368.00
$2,497.00
511,865.00
110
REPAIRS TO FACILITIES
$200.00
$50.00
$250.00
112
MILEAGE & AUTO ALLOWANCE
$39,200.00
$20,600.00
$59,800.00
115
MISC. CONTRACT SERVICES
$3,605.00
$3,605.00
TOTAL CONTRACTUAL SERVICES
$116,098.00
$32,999.00
$149,097.00
$149,097.00
MATERIALS
& SUPPLIES
217
CLEANING/SANITATION SUPP
$40.00
$10.00
$50.00
218
FUELS & LUBRICANTS
$9,250.00
$6,110.00
$15,360.00
219
MED-DENTAL-HOSP-INST SUPP
$150.00
$50.00
$200.00
220
PROVISIONS (MEALS)
$75.00
525.00
$100.00
225
EDUC-RECR-SCIENTIF SUPP
5500.00
$100.00
$600.00
227
COMPUTER & OFFICE SUPP
$2,300.00
$700.00
$3,000.00
229
BUILDING & CONSTRUCTION MATERIALS
5400.00
$100.00
$500.00
235
MISC. MATERIALS & SUPP
$874.00
$1,026.00
$1,900.00
TOTAL MATERIALS & SUPPLIES
$13,589.00
$8,121.00
$21,710.00
$21,710.00
OTHER CHARGES
337
SUBSCRIP & MEMBERSHIP
$864.00
$96.00
$960.00
338
RENT OF LAND-BLDGS-OFF
$25,199.00
$25,199.00
339
INSURANCE
$4,126.00
$2,474.00
$6,600.00
340
EMPLOYEE AWARDS
$80.00
$20.00
5100.00
341
MISC. CHARGES
$152,676.00
$58,070.00
$210,746.00
TOTAL OTHER CHARGES
$157,746.00
$85,859.00
$243,605.00
$243,605.00
EQUIPMENT
450
OFFICE EQUIP-FIXT-FURN
$2,950.00
$2,950.00
454
COMPUTER EQPT & SOFTWARE
$3,000.00
$3,000.00
480
MISC. EQUIPMENT
$400.00
$100.00
$500.00
TOTAL EQUIPMENT
$6,350.00
$100.00
$6,450.00
56,450.00
TOTAL LIQUOR CONTROL
$753,212.00
$310,570.00
$1,063,782.00
51,063,782.00
3
COMBINED DEPARTMENT/PROGRAM SUMMARY: FY 98-99 Request
DEPT: Liquor Control PROG. ACTIVITY: SUB -ACTIVITY OR DIST:
PROFESSIONAL SERVICES CONTRACTS
NEED/JUSTIFICATION:
VALUED AT $25,000 & ABOVE:
None.
e
COMBINED DEPARTMENT/PROGRAM SUMMARY: FY 98-99 Request
DEPARTMENT OF LIQUOR CONTROL
PROGRAM ACTIVITY:
SUB -ACTIVITY OR DISTRICT:
LEGAL AUTHORITY/PROGRAM PLANS:
1) Legal Authority/Program Plans
a) Legal Authority:
Chapter 281, Hawaii Revised Statutes
Article VII, Chapter 3, Hawaii County Charter
Statutes and Ordinances:
Chapter 281, Hawaii Revised Statutes
Rules and Regulations of the Liquor Commission
Chapter 244D, Hawaii Revised Statutes (tax clearance)
Internal Revenue Code, (tax clearance)
b) Program Plans:
To seek compliance to the liquor laws by:
1. Licensing all those desiring to import and sell intoxicating liquors,
2. Conducting the review of and adoption ofrules which set parameters for
operations of a licensed premises,
3. Empowering staff to enforce state and county liquor laws by inspection
and provide adjudicatory duties through education and special programs,
4. Adjudicate violations of law, and,
5. Providing for the education of licensees.
5
DEPARTMENT: LIOUOR CONTROL
PROGRAM ACTIVITY:
SUB -ACTIVITY OR DISTRICT:
Actual
Est.
Est.
PROGRAM DESCRIPTION:
WORK DATA:
1996-97
1997-98
1998-99
LIQUOR COMMISSION
1. To grant, renew and refuse applications for liquor licenses for
the manufacture, importation and sale of liquor.
Applications for Liquor License
2. To amend or adopt rules and regulations having the force and
Regular
57
60
60
effect of law in the county.
Renewal
328
335
335
3. To enforce state and county liquor laws by inspections of
Special
40
70
50
licensed premises and investigations of complaints of violations
Transient Vessel
65
85
85
for referral to the Liquor Control Adjudication Board.
Catered Functions
82
200
100
4. To provide services to and on behalf of the Liquor Commission
Misc Applications
41
50
50
and Liquor Control Adjudication Board, including the review and
Permit Applications
287
250
250
amendment of procedures and duties.
Public Hearings on Rules
& Regs 0
2
2
5. To provide education to licensees, staff, Commission and
Meetings, Special Mtgs, Workshops 21
12
20
Board.
LIOUOR CONTROL ADJUDICATION
BOARD
Meetings, Workshops
Violations to Board
5
30
6
35
10
35
GOALS:
Public Hearings
0
0
1
OPERATIONS
To ensure a suitable environment in the manufacture,
Warnings & Citations
73
80
80
Liquor Law Education
100
50
75
importation, distribution, sale and consumption of intoxicating
Manager Examinations
973
1,000
1,000
Manager Registrations
1,213
1,000
1,000
liquors.
Field Inspections
931
950
950
Investigations
386
400
400
In Service Training
26
20
20
OBJECTIVES FOR FISCAL YEAR 1998-99.
1. To investigate applications to ensure compliance to filing requirements; to ensure that the
applicant is fit and proper
to
hold a liquor license; to respond to public concerns relating to
the licensed premises.
2. To review and consider amendments to the rules and regulations of
the Commission and Board,
in response to
legislation
and
concerns of the industry.
3. To conduct inspections of premises to determine compliance with liquor
laws; to investigate
complaints involving licensed
premises; determine applicability of liquor laws.
4. To educate and inform licensees of liquor laws and related information which affects their
business.
5. To conduct hearings on violations of liquor laws, review procedures
and ensure compliance.
6. To review and amend procedures and services of the department to
ensure efficiency, including training of staff, Commission,
Board.
d
COMBINED DEPARTMENT/PROGRAM SUMMARY: FY 98-99 Request
DEPT: Liquor Control PROG. ACTIVITY: SUB -ACTIVITY OR DIST:
CHANGES FROM PRIOR FISCAL YEAR:
EMERGING TRENDS OR ISSUES:
None.
Task Force:
Statewide uniformity on rules, procedures,
and forms.
O
COMBINED DEPARTMENT/PROGRAM SUMMARY: FY 98-99 REQUEST
101
DISCUSSION RE: NEXT FY 98-99
LIST MAJOR EQUIPMENT PURCHASES (>$10,000) BUDGETED FOR FY 98-99. PROVIDE JUSTIFICATION.
None.
LIST ANY FUNCTIONS OR ACTIVITIES THAT YOUR DEPARTMENT SHOULD BE DOING TO FULFILL YOUR
STATUTORY OR OTHER MANDATES BUT ARE UNABLE TO PROVIDE. PLEASE EXPLAIN.
None.
8
COMBINED DEPARTMENT/PROGRAM SUMMARY: FY 98-99 REQUEST
LIQUOR CONTROL AGENCY
DISCUSSION RE: PRIOR FY 96-97 AND FY 97-98
1. WITH RESPECT TO YOUR INDIVIDUAL PROGRAMS AND YOUR CURRENT AND PRIOR FY'S OBJECTIVES, IS THERE
ANYTHING THAT IS PREVENTING OR HINDERING YOU FROM ACCOMPLISIIING YOUR OBJECTIVES? No.
2. LIST MAJOR DEPARTMENT ACCOMPLISHMENTS IN FY 96-97 AND FY 97-98.
INITIATED a Regulatory Inspection program for all licensees. The purpose of the
inspections is three -fold:
1. To determine a licensee's compliance to certain basic requirements of the liquor laws
2. To obtain information relating to business practices which will be used to determine
educational, audit or other appropriate programs.
3. To educate licensees of rule requirements and distribute educational materials
including new permitting procedures.
The compliance program provides that any negative results obtained during the inspection
will result in a "Warning Citation" and provides a 45 -day compliance period without
penalty.
9
COMBINED DEPARTMENT/PROGRAM SUMMARY- ACCOMPLISHMENTS FY 97-98
DEPT:
Liquor Control PROG. ACTIVITY: SUB -ACTIVITY OR DIST:
STATUS
OF ACCOMPLISHMENTS (FY 97-98):
Objectives
Outcomes to Date / Explanation:
I)
To investigate applications to ensure compliance to
39 Applications received: 19 issued
filing requirements; to ensure that the applicant is fit and
19 processing1
proper to hold a liquor license; to respond to public
withdrawal
concerns relating to the licensed premises.
4 Stock Transfers 3 approved
1 pending
2)
To review and consider amendments to the rules and
regulations of the Commission and Board, in response
to legislation and concerns of the industry.
Conducted intensive review of rules.
Significant proposals for rule amendments
proposed in 4th quarter of FY 1997-98.
3)
To conduct inspections of premises to determine
compliance with liquor laws; to investigate complaints
involving licensed premises; determine applicability of
See attached.
liquor laws.
See attached.
4)
To educate and inform licensees of liquor laws and
related information which affects their business.
See attached.
5)
To conduct hearings on violations of liquor laws, review
procedures and ensure compliance.
See attached.
6)
To review and amend procedures and services of the
department to ensure efficiency, including training of
staff, Commission, Board.
10
0
STATUS OF ACCOMPLISHMENTS (FY97-98)
Page -2-
3) To conduct inspections of premises to
determine compliance with liquor laws;
to investigate complaints involving
licensed premises; determine
applicability of liquor laws.
4) To educate and inform licensees of
liquor laws and related information
which affects their business.
5) To conduct hearings on violations of
liquor laws, review procedures and
ensure compliance.
6) To review and amend procedures
services of the department to
efficiency, including training
staff, Commission, Board.
and
Inspections of Premises:
1,425 (hours)
West
Hawaii
2,029 (hours)
East
Hawaii
Investigations:
49
West
Hawaii
122
East
Hawaii
other Assignments:
155
West
Hawaii
380
East
Hawaii
31 Classes were held
494 Exams were given
288 Were employees from on -premises
206 Were employees from off -premises
Education to Licensees:
52 West Hawaii
19 East Hawaii
2 Hearings were held
18 Cases were brought to the Board
14 Of them received fines
2 Received letters of reprimand
2 Are pending reconsideration
Employee Development and Training:
ensure Finance Training
of Violence In the Workplace
Clerical Workshop
State Liquor Investigator's Workshop
Self & Discipline Emotional Control
Aloha Workshop
Retirement Workshop
National Liquor Law Enforcement Assn.
11
STATUS OF ACCOMPLISHMENTS (FY97-98)
Page -3-
Objectives
Finance Conference
State Conference
Western Region Conference
Community Policing Problem Solving
Immigration and Naturalization
Service
How To Conduct an Internal
Investigation
The Juvenile Crime & Integrity
Leadership
Troubleshooting and Maintenance of
IBM PC's and Compatibles
Commission and Board
Orientations for new members
Mini Workshops
Amended Alteration Permit process.
Established guidelines for applicants on
Hawaiian Homes lands.
12
COMBINED DEPARTMENT/PROGRAM SUMMARY: FY 98-99 Request
DEPT: Liquor Control PROG. ACTIVITY: SUB -ACTIVITY OR DIST:
PROGRAM PERSONNEL (Total Positions)
Total Positions Established (Funded and unfunded as of 01-31-98):
Status: a. Positions Filled / Percent: 13 / 72% Positions Vacant / Percent: 5 / 28%
b. Positions Funded / Percent: 18/100% Positions Unfunded / Percent: 0 / 0%
Cateeorv: a. Permanent / Percent: 18/100 % Temporary / Percent: 0 / 0% Other / Percent: 0 /0%
b. Civil Service / Percent: 16/89% Appointed / Percent: 2 /11%
Fund Source: County / Percent: 0 / 0% State or Federal / Percent: 0 / 0% Other/ Percent: 0 / 0%
Total positions needed to implement program: 18
Comments: The department is self -funding. Revenues are obtained from liquor
license fees and fines.
13
Liquor Control Adjudication Board I
DEPARTMENT OF LIQUOR CONTROL
COUNTY OF HAWAII
ADMINISTRATION
Director
Z-0038 A-12
Liquor Commission
ENFORCEMENT DIVISION LICENSING DIVISION ADMINISTRATIVE
Supvg. Liquor Control
Investigator
HC -2114 SR -24
Hilo
Liquor Control Investigator III
HC -3777 SR -21
Liquor Control Investigator II
HC -2115 SR -18
HC -2116 SR -18
HC -2117 SR -18
HC -2118 SR -18
Kona - - -
Liquor Control Investigator III
HC -3508 SR -21
Liquor Control Investigator II
HC -2119 SR -18
HC -2340 SR -18
HC -2554 SR -18
HC -3164 SR -18
Liquor Control
Investigator III
HC -3244 SR -21
Hearings Reporter
HC -3064 SR -14
Sr. Clerk -Typist
HC -3632 SR -10
14
Private Secretary
HC -2113 SR -20
Clerk -Stenographer
HC -3631 SR -9
Clerk -Typist
HC -3245 SR 8
Submitted by:,
Director, Liquor Control
Date: May 12, 1995
Appr, ked by:
Liquor Commission
1. Adopt Rules and Regulations
2. Grant, renew, refuse liquor licenses
3. Appoint, remove Director.
ENFORCEMENT DIVISION
Supervising Liquor Control Investigator
1. Responsible for planning, coordinating activities relative to
enforcement of statutes and rules of commission within liquor
licensed establishments.
2. Supervise inspection and investigative function, prepare work
schedule, assign follow-up investigations.
3. Resolve personnel problems, determine training needs.
4. Compile statistics and activities data.
5 Prepare periodic reports on work accomplishments.
6. Public Relations.
7. Field Investigations.
8. Testify at Commission and Board hearings.
Investigator HI
I. Assigns and reviews work of a group of enforcement personnel.
2. Checks on work progress, provides guidance, advice, instructions
aid assistance to subordinates and recommends improvements.
3. • st in training new employees
4. Assist in the conduct of detailed investigations
5. Serve Complaints and Accusations on licensees and subpoenas to
witnesses, testifies before the Liquor Commission, Liquor Control
Adjudication Board, or in court.
6. May exercise power of arrest as circumstances warrant.
Liquor Control Investigator H
1. Inspect licensed premises, including vessels, for conformity to
liquor laws.
2. Investigate violations of laws or complaints, noise violations,
etc.
3. Inform, interpret liquor laws.
4. Assists in preparation of report on application for liquor
licenses.
5. Conduct final inspection on premises to be licensed
6. Testify at Commission/Adjudication Board hearings, serve
citations, complaints and accusation, and subpoenas.
FONCT]t "CHART
DEPARTMENT OF LIQUOR CONTROL
COUNTY OF HAWAII
DIRECTOR
1. Administrative Head
2. Provides services to:
a. Liquor Commission
b. Liquor Control Adjudication
3. Fiscal
4. Annual Report
5. Enforcement and Licensing
6. Personnel - recruit, train, remove
LICENSING DIVISION
Licensing Investigator
1. Responsible for applications for liquor licenses.
2. Assists in preparation and maintenance of applicant's file.
3. Responsible for inspector's report on application to Liquor
Commission.
4. Assists in compiling statistics and activities data.
5. Assists in final inspections.
6. Reviews, updates and conducts manager's examinations.
7. Prepares and conducts alcohol awareness programs.
S. Public Relations.
9. Testify at Commission/Board hearings.
10. Responsible for special licenses.
15
Liquor Control Adiudication Board
1. Hear and determine complaints of violations of liquor
laws and rules and regulations.
2. Imposes fines or punishment.
ADMINISTRATIVE SERVICE DIVISION
Private Secretary
1. Assist Director in administrative matters and liaison to related
agencies.
2. Assists Director in the preparation of reports, analyses and studies.
3. Prepares and maintains applicant's file.
4. Assist& in licensing and enforcement for completion of reports to
the board and commission.
5. Assist in providing all clerical duties to the commission and board.
6. Fiscal records, reports, payroll.
7. Personnel data.
8. Prepare periodic reports to county agencies.
Hearings Reporter
1. Provides all clerical and secretarial services to the commission
and board.
2. Assist the Licensing Investigator
3. Assists the enforcement division with various reports.
4. Is the Systems Administrator,
Clerk -Stenographer
1. Assist Hearings Reporter
2. Assist Clerk -typist
3. Maintains correspondence files
4. Maintains all enforcement files
5. Post accounts receivables and payables
6. Tracks mileage, gas, and time sheets for all investigators.
Clerk -Typist
1. Provide routine clerical services.
2. Maintains inventory
3. Maintains office supplies
4. Responsible for office files
5. Registers employees of licensed premises and maintains files.
6. Assist Private Secretary