HomeMy WebLinkAboutCOM 1008.000 2006-2008
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Harry Kim'; William Takaba
Mayor Director
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Nancy E. Crawford
Deputy Director
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County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808)961-8234. Fm(808)961-8248 On r1l
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February 6, 2008
Pete Hoffmann, Chairman and
Members of the Hawai'i County Council 3 Fl
Hawai'i County Council
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25 Aupuni Street _ W
Hilo, Hawai'i 96720
Re: Resolution for a multi-year lease
Enclosed is a resolution authorizing the payment of funds for more than one fiscal year for
one (1) copier for the Hawai'i Fire Department's Administration Office. According to the
maintenance service provider, repair parts are becoming increasing difficult to obtain. Any
breakdown would severely disrupt workflow and create work backlog for the staff.
If there are any questions, please do not hesitate to call the Hawai'i Fire Department.
c
William 4Takaba
Director of Finance
APPROVED:
/+larry Kim
1 Mayor
Enc.
cc: Fire
Q,no.53?-08~ Comm. No. 1004'
Ref. To;
Ref. Dote FEB 0 7 9nnR
Hawai'i County is an Equal Opportunity Provider and Employer
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Fire DATE: 02/01/08
STAFF CONTACT: Gerald Makino PHONE: 981-8350
A. REQUEST:
Please prepare a resolution authorizing the payment of funds of a later fiscal year and of more than one
fiscal year for a multi-year lease of a copier for the Hawaii Fire Department. The lease would specifically be
for a five (5) year lease term for an intermediate volume copier for the Hawaii Fire Department Administration
Office.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Hawaii Fire Department presently has an intermediate volume copier in its Administration Office,
which needs to be replaced. The copier is over five (5) years old, and according to the maintenance service
provider, repair parts are becoming increasingly difficult to obtain, and parts specific to the document feeder
are no longer available. Fifteen (15) employees in the Administration Office utilize the copy machine and its
breakdown would severely disrupt workflow and create work backlogs. We are therefore initiating the
approval/procurement process now, because of the extended duration of time involved, before the
equipment becomes unserviceable.
SIGNED: DATE: 02/01108
D artment Head