HomeMy WebLinkAboutCOM 1066.000 2006-2008
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Harry Kim J;c William Takaba
Mayor Director
r
Nancy E. Crawford
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 0
(808) 961-8234 Fax (808) 961-8248
February 25, 2008 O~ a,
Pete Hoffmann, Chairman and co
Members of the Hawai'i County Council
Hawai'i County Council r
25 Aupuni Street
r_ N
Hilo, Hawaii 96720
.C
Re: Operating Budget
The Hawai'i Fire Department has been awarded a $244,560 Grant from the U.S.
Department of Homeland Security's FY 2007 Assistance to Firefighters Grant program.
This grant will be used to acquire video conferencing equipment for 18 different
locations around the island. The equipment will enhance intra-department
communications and interaction.
Enclosed is a resolution to authorize the Mayor to enter into an agreement with the
Department of Homeland Security.
Also enclosed is a bill for an ordinance amending the Operating Budget by appropriating
$244,560 to the Assistance to Firefighters account.
If there are any questions, please do not hesitate to call the Hawaii Fire Department.
William akaba
Director of Finance
APPROVED:
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Harry Kim
Mayor
Enc.
cc: Fire Gomm: 190. 1066
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Hawaii County is an Equal Opportunity Provider and Employer
Form #:B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Fire DATE: 02/08/08
STAFF CONTACT: Gerald Makino PHONE: 981-8350
A. REQUEST:
Please prepare a resolution to authorize the acceptance of a federal grant, Assistance to Firefighters Grant
FY2007, from the Department of Homeland Security, for $244,560.
Please prepare a complementary ordinance as follows:
3303.74 Assistance to Firefighters $244,560
010.221.5228.' Assistance to Firefighters $244,560
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
The Hawaii Fire Department applied for and was awarded a grant under the FY 2007 Assistance to
Firefighters Grant program, from the U.S. Department of Homeland Security. The approved project costs
total $305,700. The Federal share is 80 percent or $244,560 and the County share is 20 percent or $61,140.
The approved project is for the acquisition of video conferencing equipment for off-site fire stations, which
would markedly enhance intra-department communications and interaction. The grant period is 02//01/08 -
01131109.
SIGNED: / DATE: 02/08/08
Department Head
GRANT SUMMARY
Su lement to B-52, Re uest for Council Action
Type of Grant Appropriation being re uested: (New or an additional appropriation)
® New (for this fiscal year period). OR ? Additional appropriation (to an existing grant);
Is a draft agreement attached? Has the original grant notification been transmitted to
® Yes ? No Council? ? Yes ? No
Name of Grant Program: Assistance to Firefighters Grant - FY 2007
Grantor: U.S. Department of Homeland Security (DHS)
County Grantee Department or Agency: Hawaii Fire Department
County Grantee Contact Person: Gerald Makino Phone Number: 981-8350
Amount of Grant: $244,560
Grant Period (Commencement & Completion): 02101/08 - 01131109
Purpose of Grant: Enhance intra-departmental by acquisition of video-conferencing equipment for
off-site fire stations
County Match required?: ® Yes ? No
If yes, Matching Amount? $61.140.00 Budgeted in account# : not budgeted
In-kind? Explain:
Explanation:
County's personnel requirements: Amount of new position(s)?
Qty: _ Permanent: ? Temporary: Duration:
Full-time: ? Part-time: Time Element:
Qty: Contractual: ? Explain:
Explanation:
Additional Comments about Grant:
B-52 Grant Summary Form
Panel Review Page 2 of 9
U S. Department of Homeland Security
Washington, D.C. 20472
FEMA
Mr. Darryl Oliveira
Hawai'i Fire Department
25 Aupuni Street #103
Hilo, Hawaii 96720-4245
Re: Grant No.EMW-2007-FO-07310
Dear Mr. Oliveira:
On behalf of the Department of Homeland Security (DHS), I am pleased to inform you that your grant application
submitted under the FY 2007 Assistance to Firefighters Grant has been approved. The DHS Federal Emergency
Management Agency's National Preparedness Directorate, in consultation with the U.S. Fire Administration,
carry out the Federal responsibilities of administering your grant. The approved project costs total to
$305,700.00. The Federal share is 80 percent or $244,560.00 of the approved amount and your share of the
costs is 20 percent or $61,140.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and
understand the Articles as they outline the terms and conditions of your Grant award. Maintain a copy of these
documents for your official file. You establish acceptance of the Grant and Grant Agreement Articles when
you request and receive any of the Federal Grant funds awarded to you. By accepting the grant, you agree
not to deviate from the approved scope of work without prior written approval from DHS.
The first step in requesting your grant funds is to confirm your correct Direct Deposit Information. Please go on-
line to the AFG eGrants system at www.firegrantsupport.com and if you have not done so, complete and
submit your SF 1199A, Direct Deposit Sign-up Form. Please forward the original, completed SF 1199A, Direct
Deposit Sign-up Form, signed by your organization and the banking institution to the address below:
Department of Homeland Security
FEMA, National Preparedness Directorate
Grants Management Branch
500 C Street, SW, Room 334
Washington, DC 20472
Attn: Assistance to Firefighters Grant Program
After your SF 1199A is reviewed and you receive an email indicating the form is approved, you will be able to
request payments online. Remember, you should basically request funds when you have an immediate cash
need (i.e. you have a bill in-hand that is due within 30 days).
If you have any questions or concerns regarding the awards process, donations, or how to request your grant
funds, please call the helpdesk at 1-866-274-0960.
Sincerely,
R. David Paulison
httns://Dortal.fema.gov/firegrant/j sp/fire_admin/awards/spec/view_award_package.do?agree... 2/8/2008