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HomeMy WebLinkAboutCOM 0048.029 2006-2008 JNZY °s a,~ Lawrence K. Mahuna Harry Kim Mmror ~ Police Chief a: to Harry S. Kubojiri 9TE i•NPJI er ~ ~ Deputy Police Chief County of Hawaii POLICE DEPARTMENT 349 Kapiolani Street Hilo, Hawaii 96720-3998 (BO8) 935-331 I Fax (808) 961-8869 February 7, 2008 TO PETE HOFFMAN, COUNCIL CHAIR AND COUNCIL MEMBERS U c~ VIA KO, CONTROLLER ~ CC) r" :ar cv FROM L NCE K MAHUN_A, POLICE CHIEF CD ~ SUBJECT NOTIFICATION OF GRANT AWARD ~ Compliance with Ordinance No. 61=65, Section 7(1) ; o ' o"I~~av ~ Name of Grant Program: HCPD Speed Enforcement Federal or State Grantor: State Department of Transportation Public Affairs Office-Safe Community Program County Grantee DepartmenUAgency: County Police Department Grant No.: SC08-06(01-H-02) Amount of Grant: $50,000.00 Amount of County Match: None County Revenue & Expenditures Acct 010.201.5219.44; 3302.03 Grant Period: October 1, 2007 -September 30, 2008 Purpose of Grant: To reduce the number of motor vehicle collisions resulting in injuries and fatalities caused by speeding drivers. Is final report required by grantor? yes Notification Attached: yes p Cromm: No. T O • Ref. Toa Ref. Dcse A9AR 3 ~nn>z APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE ' FOR SCP-SO USE ONLY PART I (Applicant to Complete) Project Number: °j G08-O(OGO)-L1-02~ 1. APPLICANT (Name and Address) Title: HCPD Speed Enforcement Hawaii County Police Department 399 Kapiolani Street Standard Area Spccd C,v-r.Fwl Hilo, Hawaii 96720 2. AGENCY UNIT (Name and Address) Effective Date: 10-01-07 Hawaii County Police Department 349 Kapiolani Street, Hilo, Hawaii 96720 Federal Funds Obligated $ 6a~oOo FY Funds db AddendumYES x' NO 3. DURATION (Month, Day, Year) A. Grant Period B. Project Period Benefit of STATE X COUNTY From: 10-01-07 From: 10-01-07 To: 09-30-08 To: 09-30-08 4. LOCATION OF PROJECT 5a. Twe o£ Application (Check Appropriate Item(s) Hawaii County Police Department `,Initial Revision L( Continuation 399 Kapiolani Street Hilo, Hawaii 96720 Sb. REIMBURSEMENT SCHEDULE DESIRED Monthly x Quarterly 6. PROJECT DESCRIPTION (Schedule A) 7. PROJECT OBJECTIVES AND TASKS SUbAfARY FROM SCHEDULE A The project objectives are to reduce the number of motor vehicle collisions resulting in injuries and fatalities caused by speeding drivers. 8. BUDGET (Schedule B) 8A. COST CATEGORY Total Expenditures Grant Period Prior Years Project Period (1) Personal Services $38,000.00 (2) Consultant Services $0 (3) Commodities SO (4) Other Direct/Indirect Costs $12,000.DO TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $50,000.00 8B. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL (1) Federal (100 $ of TOTAL) $50,000.00 SHARE WILL BE PROVIDED (2) Applicant Age 9. MILESTONES (Schedule C) 10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached) 11. ACCEPTANCB OS C019DITIOIQS. It is understood and agreed by the undersigned that a reimbursement grant received as a result of this application is subject to Public Law 89-569 (Highway Safety Act of 1966) and all administrative regulations governing grants established by the U.S.- Department of Transportation and the State of Hawaii. It is expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant agency will meet the requirements as set forth herein, including accompanying schedules A, B,C b D, which are incorporated herein and made a part of this application. Authorization to proceed with this Highway Safety Project is requested. 11A. PROJE T DIRECTOR 11B. AUTH RI NG OF CIAL OF AGENCY UNIT Signat Signature Nam LAWR MAHUNA Name HARRY KIM Tit e POLICE CHIEF Title MAYOR Date Date OAT 0 5 2007 To be prepared by applicant, use separate sheets as required. Form HS 3-71 Rev. 7/14/00 PART II (Safe Community Program - Safety Office to complete) Project Number: gL -O(OCO~-N-o 1. ADDENDUM (For MVSO Use Only) 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State O££icial Responsible to Governor £or Administration of the State Highway Safety Program. A. Effective Date Obt'O~OfN ~~'lw~' B. Federal Funds lig ie ~ 6OiCOO C. Approval Date ~ 0 / ~ D. Signatur E. Name Gordy K K. Hong F. Title Highway Saf ty Manager IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed. APPROVED AS TO FORM AND LEGALITY: ~ Corpo ion Couns STATE OF HAWAII ) SS. COUNTY OF HAWAII ) On October 5, 2007, before me personally appeared DIXIE KAETSU, to me personally known, who, being by me duly sworn, did say that DIXIE KAETSU is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seal affixed to the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behalf of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU acknowledged said instrument to be the free act and deed of said County of Hawaii. a~. JEAN (ERNES Notary Public, State of Hawaii My commission expires: 11/1/2009 ,LPN v i fR~~ ~OTq/~l- N ~ AUBLIG ~ O. v~ EXHIBIT II SCHEDULE A SCHEDULE A HCPD SPEEDING PROGRAM MISSION/GOAL Hawaii Police Department's goal is to decrease the number of speeding involved fatalities and consequently reduce the total number of traffic fatalities on the big Island. HCPD also will increase the number of citations by 5% during this grant period. PROBLEM IDENTIFICATION Speeding is one of the most prevalent factors in motor vehicle crashes. The National Highway Traffic Safety Administration (NHTSA) lists speeding as the thud leading contributing factor in traffic fatalities. Speeding continues to be cited as a major factor in almost one-third (3I percent) of traffic fatalities nationally and is estimated to cost $40 billion each yeaz. The perception of risk, i.e. whether the driver perceives that he/she will be caught speeding, is a factor in how well a posted speed limit is followed. Excessive vehicle speed (speed above that for which the roadway was designed, exceeding posted limits or speed too fast for conditions) has severe and often times disastrous effects in a crash, because speed: • Reduces a driver's ability to negotiate curves or maneuver around obstacles in the roadway • Extends the distance necessary for a vehicle to stop • Increases the distance a vehicle travels while the driver reacts to a hazard • Compromises the integrity of the vehicle structure • Decreases the effectiveness of vehicle design features such as airbags and restraint systems • Decrease the ability of roadway hazdware such as guardrails, barriers and impact attenuators to protect occupants ¦ Increases tread wear on tires and wear on braking systems ¦ Increases the risk of crashes because other vehicles and pedestrians may not be able to judge distance accurately (GHSA, Survey of States Speeding Report). In Hawaii, the 2005 data shows that 69 of 140 or 49.3% of the traffic fatalities were speed related. This is the single highest involvement factor. Hawaii County shows the most speeding related traffic fatalities at 60% in the State; this is nearly double the national average. See Table I for 2005 speed related fatalities by county. table I 2005 Speed Related Fatalities by County Hawaii Honolulu Kauai Maui Total Not 25 30 6 10 71 Speeding S eeding IS 45 4 5 69 Total 40 75 10 15 140 Percent 60% 60% 40% 33.3% 49.3% S eedin The 2005 speeding involved fatal data is in Iine with the previous two years, 2003 with 51.9% and 2004 with 47.2%. The speeding involved fatalities are also in line with alcohol-involved fatalities, another azea that Hawaii County leads. The Big Island's strong speeding enforcement program over the past few yeazs has shown that it is necessary to keep the speeding involved fatalities down. Please see Table II on speed enforcement statistics. Table II FFY 2006 Speed Enforcement Statistics Honolulu Hawaii Maui Kauai Total County County County Grant 4,227 1,051 6,068 784 12,130 Funded County N/A 7,338 325 1,196 8,859 Funded Total 4,227** 8,389 6,393 1,980 20,989 **Honolulu county funded speeding citations were not available at this time. Since speeding is a major factor in traffic fatalities, it is important to continue a strong speeding enforcement program. SOLUTION The Hawaii Police Department will enforce fhe speeding laws with the use of overtime funds from this grant. Big Island Police will use crash, fatal and injury data to focus their enforcement in azeas that show a speeding problem. STRATEGIES 1. Conduct 100 high visibility checkpoints, specifically in locations known for excessive speed violations and locations of recent crashes involving serious injuries or death. 2. Establish operations targeting street or "outlaw" racing that will be conducted in affected districts and during the late night peak racing times. Operations to include enforcement of regulatory traffic violations often associated with street racing vehicles and speeding. 3. Issue approximately 1,000 speeding citations with grant funding. 4. Issue approximately 2500 citations for other violations with grant funding. 5. Affect approximately 20 arrests during enforcement efforts for racing on the highways, warrant violations and other offenses. 6. Purchase four (4) dual directional radar units for use by police unmazked vehicles in districts where the occurrence of speed related crashes is especially high. 7. Conduct Speed Mobilization Periods island wide to promote enforcement and public awazeness. EVALUATION Hawaii Police Department's goal is to decrease the number of speeding involved fatals by I S% from I S to I3 in FFY 2008 and consequently reduce the total number of traffic fatalities by 2 or 5% from 40 to 38. HCPD also will increase the number of citations by 5% from 8,389 to 8,808. EXHIBIT III SCHEDULE B SCHEDULE B (I) PERSONAL SERVICES Employee Salazies and Benefits Position Title: Salary: $ 360.00 (Day) Fringe Benefit Rate: Time to be spent on project: 210 hours i Total Salaries and Benefits: $ 38,000.00 Air Travel To: From: Cost: $ Intra State Inter State Total Air Travel: $ Surface Travel Caz Rental: $ - Private Caz: ( miles @ per mile) Total Surface Travel: $ Per Diem Intra State: days @ $ _ per day Total: $ Inter State: days @ $ per day Total: $ Total Per Diem: $ Tuition Course Reeistration and Misc. Fees Lifesaver's tuition Fee: $ Fee: $ Total Tuition and Misc.: $ TOTAL PERSONAL SERVICES: $ SCHEDULE B (Continued) (2) CONSULTANT SERVICES hours @ $ per hour: $ Travel: $ Overhead ( % of Total): $ TOTAL CONSULTANT SERVICES: $ (3) COMMODITIES Office Supplies: $ Other Expendable Materials: $ TOTAL COMMODITIES: $ (4) OTHER DIRECT/INDIRECT COSTS Office Space ( sq. fr. @ $ per sq. fr.): $ Office Equipment (Attach detailed equipment schedule): $ Puchased: $ Leased: $ of Shazed Equipment: $ Other Equipment (Specify type and cost on an attached schedule.): $ 12,000.00 Utilities ( % used for project): $ Maintenance ( % used for project): $ E.D.P. Services ( hr. @ per hour): $ Printing: $ Communications: $ Project Income: $ TOTAL OTHER DHtECT/INDIRECT COST: $ 12,000.00 Indirect costs not exceed 10% of total salaries Federal (Share) Funds Requested* $ Agency (Share) Budget Item $ TOTAL PROJECT COST: $ 50,000.00 Note: Identify all costs to be reimbursed by Federal funds with an asterisk EXHIBIT IV SCHEDULE C SCHEDULE C HCPD Speed Program MILESTONES Month Activity October-December 2007 Speed enforcement and projects targeting illegal road racing and aggressive driving. Hold one island wide publicized speed roject. January-March 2008 Speed enforcement and projects tazgeting illegal road racing and aggressive driving. Hold one publicized island wide speed project. April-June 2008 Speed enforcement and projects tazgeting illegal road racing and aggressive driving. Hold one island wide publicized speed roject July-September 2008 Speed enforcement and projects targeting illegal road racing and aggressive driving. Hold one publicized island wide speed project. EXHIBIT V SCHEDULE D SCHEDULE D Agreement of Understanding & Compliance Project Number: 9GOa-oto Co 1 - t.t-o~-~ THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its Director of Transportation, hereinafter referred to as "State," and the Governmental Unit named in this application, hereinafter refereed to as "Applicant." WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the STATE for approved highway safety projects, and WHEREAS, STATE may make said funds available to various state, county or municipal agencies or governments or political subdivisions upon application and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, and WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received, and WHEREAS, the above name APPLICANT has submitted an application for Federal funds for highway safety projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: I. Reimbursement of Eligible Expenditures A. It is mutually agreed and promised that upon written application by APPLICANT and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate said Federal funds to APPLICANT'S account for reimbursement of eligible expenditures as set forth in the application. B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a Si<,te or Federal audit. Costs aze not allowable for construction, rehabilitation, remodeling, ~or for office furnishings and fixtures -for State, Local or private buildings or structures: The following are examples of items considered as furnishings or fixtures, for which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs Bookcases Portable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fixed Lighting/Lamps C. It is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE shall have the right to withhold any installments to make up reimbursement received for any ineligible or unauthorized expenditures until such time as the ineligible claim is made up or con•ected by APPLICANT. II. Property Agreement A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any equipment purchased under this project ceases to be used in the manner as set forth by the project agreement. In such event, APPLICANT further agrees to either give credit to the project cost or to another active Highway Safety project for the residual value of such equipment in an amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as directed by STATE. B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project will be conveyed, sold, salvaged, transferred, etc. without the express written approval of the STATE. C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its useful life, any equipment purchased under this project. III. Application of Hatch Act A. It is mutually agreed and promised that the APPLICANT shall notify all employees of the APPLICANT, whose principal employment is in connection with any Highway Safety project, financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section 12 (a) of the Hatch Act [5 U.S.C. 118K (a)]. IV. Equal Opportunity A. It is mutually agreed and promised that pursuant to the requirements of Section 22 (a) of the Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), and the Age I?iscrimination Act of 1975, the APPLICANT, as a condition to receiving approval of this application submitted under the Highway Safety Act of 1966, hereby gives its assurance that employment in connection with the subject Highway Safety Program project will be provided without regazd to race, color, creed, sex, handicap, age, or national origin. The APPLICANT further agrees that, as a condition to receiving approval of this application, it will be subject to, and will comply with, Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the Regulations of the Department of Commerce (Title I5, Code of Federal Regulations, Part 8, which have been adopted by the Department of Transportation, and hereinafter referred to as the Regulations), to the end that, in accordance with the Act and the Regulations, no person in the United States shall on the ground of race, color, creed, sex, handicap, age, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under the subject Highway Safety Program or project. B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its undertaking as set forth in these provisions, the STATE of the UNITED STATES DEPARTMENT OF TRANSPORTATION may take any or al] of these following actions. (I) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other arrangement with respect to which the failure or refusal occurred; and (2) Refrain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the applicant agency. V.Non-duplication of Grant Fund Expenditures A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that tt?e APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this project to exclude any such duplication of grant fund expenditures. C. It is farther mutually agreed and understood that the APPLICANT shall reimburse the STATE OF HAWAII for any such duplicate expenditures for which Federal grant funds have been c]aimed and payment received as determined by State or Federal audit. VI. Project Income and AppIicable Credits. A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated under the project, such as but not restricted to: The sale of real or personal property royalties received from copyrights and patents, sale of publications or from personal or incidental services, to the project in accordance with OMB Circulaz A- 87 (FMC 74-7) or A-21, as applicable and NHTSA/FHWA Order 460-4/7510.1. VII. Copyrights and Patents A. It is mutually agreed that any copyrightable materials produced in the course of a project may be the property of the State or applicant agency; however, provisions should be made to obtain for the United States Government, the State Governments and their political subdivisions aroyalty-free nonexclusive, and irrevocable license to use in any manner such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method developed as part of the work under the agreement should be obtained for the United States Government, the State Governments and their political subdivisions. VIII. Certification Regarding Debarment and Suspension A. Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is Iater determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, "deba~Ted," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agericy with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that is it will include this clause titled "Certification Regazding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below.) 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non- procurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a pn:dent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transactions I . The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participants shall attach an explanation to this proposal. X. Minority Business Enterprise Requirements It is the policy of the Department of Transportation that minority business enterprises, as defined in 49 CFR Part 23, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement. Consequently, the MBE requirements of 49 CFR Part 23 apply to this agreement. The recipient or its contractor agrees to snsure that minority business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal