Loading...
HomeMy WebLinkAboutCOM 0048.033 2006-2008 OOHYY~OF l,,w1 Harry Kim • 4Gq; Lawrence K. Mahuna .ti/nvar ~ Police Chief a• [a Harry S. Kubojiri +9tF OF•NP~P Deputy Police Chief County of Hawaii POLICE DEPARTMENT 349 Kapiolani Street • Hilo, Hawaii 96720.3948 (808)935-3311 • Fax (808)961-8869 February 7, 2008 t7 TO PETE HOFFMAN, COUNCIL CHAIR AND COUNCIL MEMBER~'t~ m r " N k'f'~i VIA ( KO, CONTROLLER ~Giv--r • ' ~ FROM : `/-k~~~ K. MAHUNA, POLICE CHIEF `yr ~ SUBJECT NOTIFICATION OF GRANT AWARD ~ o cn Compliance with Ordinance No. Q1~5, Section 7(1) ~ a~ 01~8~- Name of Grant Program: Traffic Investigation Federal or State Grantor: State Department of Transportation Public Affairs Office-Safe Community Program County Grantee Department/Agency: County Police Department Grant No.: PT08-01(02-H-01) Amount of Grant: $12,920.00 Amount of County Match: None County Revenue & Expenditures Acct 010.201.5216.10; 3303.32 Grant Period: October 1, 2007 -September 30, 2008 Purpose of Grant: To reduce the number of alcohol related fatalities and injuries and increase public awareness against drunk driving. Is final report required by grantor? yes Notification Attached: yes 8~ 33 Gomm. No. Ref. To: Ref. Data-~„~fNIR . APPLICATION FOR HIGHWAY SAFET i' PROJECT REIMBURSEMENT GRANT STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE FOR SCP-SO USE ONLY PART I (Applicant to Complete) Project Number: PT 06-O(COZ-k-O7 1. APPLICANT (Name and Address) Title: HCPD Traffic Investigation Hawaii County Police Department 399 Kapiolani Street Standard Area T.o~~G ~3erviet5 Hilo, Hawaii 96720 2. AGENCY UNIT (Name and Address) Effective Date: 10-01-07 Hawaii County Police Department 399 Kapiolani Street, Hilo, Hawaii 96720 Federal Funds Obligated $ (7-x°120 FY Funds 09 Addendum YES X' NO 3. DURATION (Month, Day, Year) A. Grant Period B. Project Period Benefit of STATE ~ COUNTY From: 10-01-07 From: 10-01-07 To: 09-30-08 To: 09-30-OB 4. LOCATION OF PROJECT 5a. Type of Application (Check Appropriate Item(s) Hawaii County Police Department x Initial -Revision -Continuation 399 Kapiolani Street Hilo, Hawaii 96720 Sb. REIMBURSEMENT SCHEDULE DESIRED ---Monthly x Quarterly 6. PROJECT DESCRIPTION (Schedule A) 7. PROJECT OBJECTIVES AND TASKS SUPAtARY FROM SCHEDULE A -ty~ ~w\ of +.me pwJeuFw~ 1..,~pr~, 'pced w.-,d a~eovo( vtwkcd ~tsau~ ira~PPicit~ :.-.ve~~o~i;ov~, p•oxc~u*.o.. efFp,-+s o..,d rv'•V ~bF~vr~ vaFe~ otp}g1v~1v.C, ~•pdwfU•i -Fralv~i v~o~ ~'+"K~ taa:~Pw+t,+~i~. K.-1K~ 8. BUDGET (Schedule B) BA. COST CATEGORY Total Expenditures Grant Period Prior Years Project Period (1) Personal Services $10,350.00 (2) Consultant Services $0 (3) Commodities $2,570.00 (9) Other Direct/Indirect Costs $0 TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $12,920.00 $12,920.00 BB. SOURCE OF FUNDS C. SPECIFY HOW NON-FEDERAL (1) Federal (100 $ of TOTAL) SHARE WILL BE PROVIDED (2) Applicant Age 9. MILESTONES (Schedule C) 10. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached) S1. ACCEPTANCE OF CONDITIONS. It is understood and agreed ny the undersigned that a reimbursement grant received as a result of this application is subject to Public Law 89-569 (Highway Safety Act of 1966) and all adminis[ra five regulations governing grants established by the D.S. Department of Transportation and the State of Hawaii. It is expressly agreed that this project constitutes an official part of the Hawaii Highway Safety Program and that said applicant agency will meet the requizements as set forth herein, inclutling accompanying schedules A, B,C b D, which are into rporatetl herein and made a part of this application. Authorization to proceed with this Highway Safety Project is requested. _ 11A. PRO T DIRECTOR 11B. AUTH G 0 FICIAL OF AGENCY UNIT Signat Signature Nam LAWR K.NAHU Name HARRY KIM Titl POLICE CHIEF Title MAYOR Date ~ Date To be prepared by applicant, use separate sheF`~:s as required. Form HS 3-71 Rev. 7/19/00 PART II (Safe Community Program - Safety Office to complete) Project Number: QTOS- O 1 ~02~ 1-1-017 1. ADDEN DOM (For MVSO Use Only} 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program. A. Effective Date OCa\o1oW 1~~ } B. Federal Fund O igatred * lZla'1-~ C. Approval Da J ~ D. Signatur 'vim E. Name Gor on K. Hon F. Title Highway S fety Man r IN WITNESS WHEREOFF, the parties hereto have caused this contract to be executed. APPROVED AS TO FORM AND LEGALITY: 8E orp lion Co sel STATE OF HAWAII ) } SS. COUNTY OF HAWAII ) On October 5, 2007, before me personally appeared DIXIE KAETSU, to me personally known, wha, being by me duty sworn, did say that DIXIE KAETSU is the Managing Director of the County of Hawaii, a municipal corporation of the State of Hawaii; that the seat affrxed to the foregoing instrument is the corporate seal of said County of Hawaii; that the foregoing instrument was signed and sealed in behatE of the County of Hawaii by authority given to said Mayor of the County of Hawaii by Section 5-1.3(g) of the County Charter, County of Hawaii (2000), as amended, and assigned by the Mayor to the Managing Director pursuant to Section 6-1.3(h) of the County Charter; and said DIXIE KAETSU aeknow{edged said instrument to be the free act and deed of said County of Hawaii. a,~,~ J JEAN IERNES Notary Public, State of Hawaii My commission expires: 11/1/2009 'LPN vrfR~F ~oTARt s A ~ LBU~ ~P T~ n c H EXHIBIT II SCHEDULE A SCHEDULE A HCPD TRAFFIC INVESTIGATION MISSION/GOAL Accomplishing our mission goal will be based on the reduction of total fatalities within the County of Hawaii by FFY 2008. HCPD will a]so determine effectiveness by the number of classes held and officer's attendance, and completion rate during the year. PROBLEM IDENTIFICATION Hawaii continues to have a traffic safety proulem and the need of enforcement personnel to enforce those laws. Please see Table I for Hawaii's Summary of Traffic Demographics. Table I Hawaii Summary of Traffic Demographics 2001-2005 Yeaz Population Licensed Registered VMT Traffic Fatality Alcohol Alcohol Drivers Vehicles (millions) Fatalities Rate Involved Involved Fatalities 200I 1,222,011 787,820 486,555 8,142.2 140 1.6 53 37.9% 2002 1,234,SI4 SI4,668 1,OI3,594 8,9373 119 I3 45 37.8% 2003 1,248,755 834,188 I,057,625 9,325.0 233 1.4 71 53.4% 2004 1,262,840 843,876 I,I00,646 9,734.6 142 I.6 60 42.3% 2005 1,275,194 856,163 1,149,403 10,129.1 140 1.4 67 47.9% All po]ice departments should have an efficient and effective police traffic services (PTS) program to enforce laws, prevent crashes and their resulting deaths and injuries, assist the injured, document specific details of individual crashes, supervise crash clean-up, and restore safe and orderly movement of traffic. PTS is critical to the success of most traffic safety countermeasures and to the prevention oftraffic-related injuries. Training is one ofthe most important activities in a law enforcement agency, and it is essential to support the special requirements of traffic law enforcement and safety. It is essential for operational personnel to be prepazed to effectively perform their duties. Training accomplishes a wide variety of important and necessary goals. Proper training should: • Prepaze officers to act decisively and correctly. • Increase compliance with agency enf-~rcement goals. Assist in meeting priorities. ¦ Improve compliance with established policies. • Result in greater productivity and effectiveness. ¦ Foster cooperation and unity of purpose. • Help offset liability action. • Motivate and enhance officer professionalism • Require traffic enforcement knowledge and skills for all recruits. • Law enforcement agencies should: o Provide traffic enforcement in-service training to experienced officers. o Provide specialized CMV in-service training to traffic officers as appropriate. o Conduct training to implement specialized traffic enforcement skills, techniques, or programs. o Train instructors using certified training in order to increase agency capabi]ities and to ensure continuity of specialized enforcement skills and techniques. STRATEGIES ])Through additional training, all members of HCPD's Traffic Enforcement Unit will have completed basic or advanced Crash Reconstruction CIasses. Z) Three Radaz/Laser Instructors wiil be recertified and ready to conduct training. 3) Visual Statement diagramming programs will be purchased and installed in TEU's computers. 4) Conduct one Intoxilyzer Supervisor training session. SOLUTION The Hawaii County Police Department (HCPD) will train officers in the following classes: I) Basic and/or Advanced Crash Reconstruction. 2) Training for laser and radaz instructors. 3) Purchase Visual Statement diagramming softwaze for Traffic Enforcement Unit. 4) Maintain one week Intoxilyzer Supervisor Training. EVALUATION The evaluation will be based on the reduction of total fatalities within the County of Hawaii by 5% from 40 to 38 by FFY 2008. ~~CPD will also determine effectiveness by the number of classes held and officer's attendance, and completion rate during the yeaz. EXHIBIT III SCHEDULE B SCHEDULE B (1) PERSONAL SERVICES Employee Salaries and Benefits Position Title: Salary: $ 25.00 (hour) x 3 officers Fringe Benefit Rate: Time to be spent on project: 80 hours Total Salaries and Benefits: $ 6,000.00 Air Travel To: Neighbor Islands From: Hilo Cost: $ 900.00 Intea State Inter State Total Air Travel: $ Surface Travel Car Rental: $75 per day x 10 days $ 750.00 Private Car: ( miles @ per mile) Total Surface Travel: $ 1,650.00 Per Diem Intra State: I O days @ $ 90 per day x 3 officers Total: $ 2,700.00 Inter State: days @ $ per day Total: $ Total Per Diem: $ 2,700.00 Tuition, Course, Registration and Misc. Fees Fee: $ Fee: $ Total Tuition and Misc.: $ TOTAL PERSONAL SERVICES: $ 10,350.00 SCHEDULE B (Continued) (2} CONSULTANT SERVICES hours @ $ per hour: $ Travel: $ Overhead ( % of Total): $ TOTAL CONSULTANT SERVICES: $ (3) COMMODITIES Office Supplies: Computerized diagramming program $ 2,570.00 -Other Expendable Materials: $ TOTAL COMMODITIES: $ 2570.00 (4) OTHER DIRECT/INDIRECT COSTS Office Space ( sq. ft. @ $ per sq. ft.): $ Office Equipment (Attach detailed equipment schedule}: $ Puchased: $ Leased: $ of Shared Equipment: $ Other Equipment (Specify type and cost on an attached schedule.): $ Urilities ( % used for project): $ Maintenance ( % used for project): $ E.D.P. Services ( hr. @ per hour): $ Printing: $ Communications: $ Project Income: $ TOTAL OTHER DIItECT/INDIRECT COST: $ Indirect costs not exceed 10% of total salaries Federal (Shaze) Funds Requested* $ Agency (Share) Budget Item $ TOTAL PROJECT COST: $ 12,920.00 Note: Identify all costs to be reimbursed by Federal funds with an asterisk EXHIBIT IV SCHET~ULE C SCHEDULE C HCPD Traffic Investigation _ ~QTO6-o t Coa-.~-off MILESTONES Month Activit October-December 2007 Complete Instructor Training in radar and laser. Implement Refresher Training island wide. Begin to use visual Statement Softwaze in fatal crash investigations and to assist with homicide diagramming related to traffic. October 2007-September 2008 Traffic Enforcement Unit officers will attend traffic investigations courses during the grant period and instruct HCPD officers and Police Recruits in Laser, Intoxilyzer and Traffic Investigation courses throughout the year. EXHIBIT V SCHEDULE D SCHEDULE D Aereement of Understanding & Compliance Project Number: P'r' 08 -o ~ ~ o`=-- H-off THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its Director of Transportation, hereinafter referred to as "State," and the Governmental Unit named in this application, hereinafter referred to as "Applicant." WHEREAS, the National Highway Safety Act of 1966 (Public Law 84-564) provides Federal funds to the STATE for approved highway safety projects, and WHEREAS. STATE may make said funds available to various state, county or municipal agencies or governments or political subdivisions upon application and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, and WHEREAS; STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF TRANSPORTATION out of its funds for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received, and WHEREAS, the above name APPLICANT has submitted an application for Federa] funds for highway safety projects. NOW, THEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND VALUABLE CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: I. Reimbursement of Eligible Expenditures A. It is mutually agreed and promised that upon written application by APPLICANT and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obljgate said Federal funds to APPLICANT'S account for reimbursement of eligib]e expenditures as set forth in the application. B. It is mutually agreed and promised that APPLICANT shall reimburse STATE for any ineligible or unauthorized expenditures for which Federal funds have been claimed and payment received as determined by a State or Federal audit. Costs are not aI]owable for construction, rehabilitation, remodeling, or for office furnishings and fixtures -for State, local or private buildings or structures. The following are examples of items considered as furnishings or fixtures, for which reimbursement is not eligible: Desks Credenzas Storage Cabinets Chairs Bookcases Portable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fixed Lighting/Lamps C. It is firrther agreed and promised that where reimbursement is made to APPLICANT in installments, STATE shall have the right to withhold any installments to make up reimbursement received for any ineligible or unauthorized expenditures until such time as the ineligible claim is made up or corrected by APPLICANT. II. Property Agreement A. It is mutually agreed and promised that the APPLICANT shall immediately notify the STATE if any equipment purchased under this project ceases to be used in the manner as set forth by the project agreement. In such event, APPLICANT further agrees to either give credit to the project cost or to another active Highway Safety project for the residual value of such equipment in an amount to be determined by the STATE, or to transfer or otherwise dispose of such equipment as directed by STATE. B. It is mutually agreed and promised by the APPLICANT that no purchased equipment under this project wilt be conveyed, sold, salvaged, transferred, etc. without the express written approval of the STATE. C. It is mutually agreed and promised that the APPLICANT shall maintain or cause to be maintained for its useful Iife, any equipment purchased under this project. III. Application of hatch Act A. It is mutuaIIy agreed and promised that the APPLICANT shall notify alI employees of the APPLICANT, whose principal employment is in connection with any Highway Safety project, fmanced in whole or in part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section 12 (a) of the Hatch Act [5 U.S_C. 118K (a)]. IV. Equal Opportunity A. It is mutually agreed and promised that ptrrsttartt to the requirements of Section 22 (a) of the Federal-Aid Highway Act of 1968, Section 504 of the Rehabilitation Act of 1473 (29 U.S.C. 794), and the Age Discrimination Act of ] 975, the APPLICANT, as a condition to receiving approval of this application submitted under the Highway Safety Act of 1966, hereby gives its assurance that employment in connection with the subject Highway Safety Program project wiII be provided without regazd to race, color, creed, sex, handicap, age, or national origin. The A?PLICANT further agrees that, as a condition to receiving approval of this application, it will be subject to, and will comply with, Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2004d to 2000d-4 (hereinafter referred to as the Act), and all applicable requirements pursuant to the Regulations of the Department of Commerce (Title 15, Code of Federal Regulations, Part 8, which have been adopted by the Department of Transportation, and hereinafter referred to as the Regulations), to the end that, in accordarice with the Act and the Regulations, no person in the United States shall on the ground of race, color, creed, sex, handicap, age, or national origin be excluded from participation in, be denied the benefits of, or be othervYise subjected to discrimination under the subject Highway Safety Program or project. B. It is mutually agreed and promised that if the APPLICANT fails or refuses to comply with its undertaking as set forth in these provisions, the STATE of the UNITED STATES DEPARTMENT OF TRANSPORTATION may take any or all of these following actions. (i) Cancel, terminate, or suspend in whole or in part the agreement, contract, or other arrangement with respect to which the failure or refusal occurred; and (2) Refrain from extending any further Federal financial assistance to the applicant agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the applicant agency. V.Non-duplication of Grant Fund Expenditures A. It is mutually agreed and promised that the APPLICANT has no ongoing or completed projects under agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project. B. It is mutually agreed and promised that the APPLICANT wilt either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this project to exclude any such duplication of grant fund expenditures. C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and payment received as determined by State or Federal audit. VI. Project Income and Applicable Credits A. It is mutually agreed and understood that the APPLICANT shall apply all groceeds or credits generated under the project, such as but not restricted ta: The sale of real or personal property royalties received from copyrights and patents, sale of publications or from personal or incidental services, to the project in accordance with OMB Circular A- 87 (FMC 74-7) or A-2I, as applicable and NHTSA/FHWA Order 460-4/75I O.I. VII. Copyrights and Patents A. It is mutually agreed that any copyrightable materials produced in the course of a project may be the property of the State or applicant agency; however, provisions should be made to obtain for the United States Government, the State Governments and their political subdivisions aroyalty-free nonexclusive, and irrevocable license to use in any manner such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. An irrevocable, nonexclusive, nontransferable, and royalty-free license to practice each discovery or invention in the manufacture, use and disposition, according to law, of any article or material, and in the use of any method developed as part of the work under the agreement should be obtained for the United States Govemment, the State Governments and their political subdivisions. VIII. Certification Regazding Debarment and Suspension A. Instructions for Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certifeation set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. if it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier pazticipant shall provide inunediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant Ieams that its eertif cation was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, debarred, suspended, meligible, lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and `boluntarily excluded," as used in this clause, have the meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall nat knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part9, subpart 9.4, debarred, suspended, declazed ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective Lower tier participant further agrees by submitting this proposal that is it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Vatuntary Exclusion Lower Tier Covered Transaction," without modification, in aII lower tier covered transactions and in all solicitations for lower tier covered transactions. (See below.) 7. A patticipant in a covered transaction may rely upon a certification of a prospective participant in a Lower tier covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to. check the List of Parties Excluded from Federal Procurement and Non- procurement List. 8. Nothing contained in the foregoing shaII be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntazily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension andlor debarment. IX. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions I . The prospective lower tier participant certifies, by submission of this propasal, that neither it nor its principals is presently debarred, suspended, proposed for debamtent, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certif cation, such rospective participants shall attach an explanation to this proposal. X. Minority .Business Enterprise Requirements It is the policy of the Department of Transportation that minority business enterprises, as defined in 49 CFR Part 23, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds under this agreement. Consequently, the MBE requirements of 49 CFR Part 23 apply to this agreement. The recipient or its contractor agrees to ensure that minority business enterprises as defined in 49 CFR Part 23 have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds provided under this agreement. In this regard, all recipients or contractors shall take all necessary and reasonable steps in accordance with 49 CFR Part 23 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the awazd and performance ofDOT-assisted contracts. XI. Requirements A. It is mutually agreed and promised that the applicant shall follow the State and Federal requirements and guidelines set forth in the State of Hawaii Project Procedures Manual as amended. AlI project expenditure records aze to be retained for at least three yeazs after the date of the final expenditure report. XII. Authorization to Proceed A. It is mutuaIiy agreed between the STATE and the APPLICANT that this AGREEMENT OF UNDERSTANDING AND COMPLIANCE shall become effective upon the STATE'S agreement and authorization to proceed as set forth in PART II (2) of this application.