HomeMy WebLinkAboutCOM 0996.002 2006-2008
EmilyL Naeole awe
Council Member
Mailing Address: Business Address:
(Former County Building) O1 333 Kilauea Avenue, Second Floor
25 Aupuni Street Ben Franklin Building
Hilo, Hawaii 96720 Hilo, Hawaii 96710
Hawai `i County Council
County of Hawai `i
Telephone: (808) 961-8267 Facsimile.' (808) 961-8911
February 19, 2008
TO: Pete Hoffmann, Chair
And Members of the Hawaii County Council
FROM: O Emily I. Naeole
Council Member
SUBJECT: Suggestions for Grant-In-Aid Process
This communication is to offer council members suggestions for how to undertake the
upcoming grant-in-aid review process.
As in past years, copies of signed and eligible applications received by the Department of
Finance will be forwarded to all council members in the form of a spiral-bound booklet.
All supporting (or pre-qualifying) documents such as financial statements, current audit,
IRS Forms 990 and 501 (c) (3) tax-exempt verification, current liability insurance
certificate, articles of incorporation and by-laws will be maintained in the Department of
Finance, but shall be available for inspection.
Publicly noticed site visits/interviews with eligible nonprofit applicants will be held on
March 13 and 14, beginning at 8 a.m. in the Kona Council Office Conference Room,
Kailua Trade Center, 75-5706 Hanarna Place, Suite 109, Kailua-Kona, Hawaii 96740
and March 27 and 28, beginning at 8 a.m. in the County of Hawaii Ben Franklin
Building Conference Room, 333 Kilauea Avenue, Hilo, Hawaii 96720.
As you are aware, while conducting the site visits/interviews, council members must
comply with Chapter 92-2.5, Hawaii Revised Statutes. At our February 20, 2008 Human
Services and Economic Development Committee meeting, we should decide which
council members and staff will be comprised of a site visit/interview group.
Pertinent information and findings gathered by the site visit/interview group along with
recommendations for the committee's consideration should be assembled in a single
communication to council members before the April 24, 2008 deadline in order to make
the May 6, 2008 committee agenda.
GOMM I"
Ref. Tai Ptesesim" LL L
Ref. Dc4 rte,,,, n
Hawaii County is an Equal Opportunity Provider and Employer
A list of scheduled site visit/interview dates and times will be provided to you prior to the
March 13 and 14, 2008 interviews/site visits in West Hawaii. The agencies will not be
appearing before the full council or committee. If you are not to serve on the site
visit/interview group and you have questions or concerns regarding one or more of the
agencies that have applied for grant-in-aid, you would still have the option of
participating in the site visits and interviews. However, in order to comply with the
Sunshine Law, I ask that you provide sufficient notice of your intent to be present at any
interview or site visit held during the period of March 13, 2008 and March 28, 2008.
2