HomeMy WebLinkAboutCOM 1084.000 2006-2008
,Vol,
.
Harry Kim William Takaba
Mayor Director
r
. • Nancy E. Crawford
•ij•, Deputy Director
~ti os•N~,•M
County of Hawaii
Finance Department o
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 . Fax (808) 961-8248 Q~
C0 ~
March 11, 2008`
N
Pete Hoffmann, Chairman and
Members of the Hawai'i County Council -1
Hawai'i County Council
25 Aupuni Street = s
Hilo, Hawai'i 96720
Re: Resolution creating a Construction Equipment Mechanic position and abolishing a
Lubrication Worker position within the Department of Public Works
The Department of Public Works is requesting to have a Construction Equipment Mechanic
position created for its Automotive Division and the abolishment of the Lubrication Worker
position, number 00-02328. The proposed Construction Equipment Mechanic position is
needed in the Kohala District to take care of the increase in construction equipment to
service in that area. The Lubrication Worker position, which is to be abolished, is no longer
needed as it can only perform lubrication work; when the greater need is to perform repairs
and servicing the equipment.
Enclosed is a resolution creating a Construction Equipment Mechanic position and
abolishing a Lubrication Worker position within the Department of Public Works.
If there are any questions, please do not hesitate to call the Department of Public Works.
to illiatn Takaba
Director of Finance
APPROVED:
CW4&
Harry Kim O
Mayor Comm. No.
Ref. To:
Enc. Ref. Date MAJe n
cc: Public Works
4 5 C* Hawaii County is an Equal Opportunity Provider and Employer
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Public Works DATE: March 10, 2008
STAFF CONTACT: Bruce C. McClure PHONE: 961-8324
A. REQUEST:
A resolution to establish a new Construction Equipment Mechanic position in the Department of
Public Works, Automotive Division for Kohala and to abolish position number 00-02328,
Lubrication Worker in Kohala.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
Requesting to create a new Construction Equipment Mechanic position in Kohala. The increase in
construction equipment to service from Solid Waste in Kohala has created an increasing need for
another Construction Equipment Mechanic position in that district.
Also requesting to abolish position number 00-02328, Lubrication Worker. Since the position can only
perform lubrication work, it is not needed at this time. The greater need is to perform repairs and
servicing to the construction equipment in the Kohala district.
Ln/,
SIGNED:"' DATE: 3 I d o~
Department Head
REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS
TO: MANAGING DIRECTOR DATE March 10, 2008
FROM: DEPARTMENT: Public Works
DIVISION/ BRANCH: Automotive
REQUEST:
® NEW POSITION Construction Equipment Mechanic BC-11
TITLE PAY GRADE
? REALLOCATION
POS.NO. CURRENT TITLE PAY GRADE
PROPOSED TITLE PAY GRADE
® OTHER 00-02328 Lubrication Worker BC-05
(change in FrE, Vansfer, etc.) POS. NO. CURRENT TITLE PAY GRADE
COMMENTS
Requesting to create a new Construction Equipment Mechanic position in Kohala. The increase in
construction equipment to service from Solid Waste in Kohala has created an increasing need for another
Construction Equipment Mechanic position in that district. Also requesting to abolish position number 00-
02328, Lubrication Worker. Since the position can only perform lubrication work, it is not needed at this
time. The greater need is to perform repairs and servicing to the construction equipment in the Kohala
district.
DATE DEPARTMENT HEAD
APPROVED ? DISAPPROVED
MAR 1 n Z_OA9
MANAGING DIRECTOR DATE
DHR CP-005 (2/93)(11/93)(7/01)(10/03)(12/06)
NEW POSITION INFORMATION FORM
Department: Public Works Date: March 10. 2008
Division/Branch: Automotive
# of Similar
Pay Fund Pos. in
Class Title Grade Sala Source Dept.
Construction Equipment Mechanic BC-11 $3716 010.181.5181.51 9
1. Give reasons how new duties arose (statutes enacted, ordinances, newly
authorized programs, basis for increased workloads, etc.):
Due to the increase in construction equipment to service in the Kohala district, we are
requesting a new Construction Equipment Mechanic position in the Kohala district.
2. Can new duties be assigned to existing positions or handled in other way such as short term
contracts, etc.
No, the existing positions have been accumulating overtime to handle the extra work and we
anticipate the need for this new position long-term.
3. How will new position increase the efficiency/effectiveness of operations? (Use productivity
measurements where possible.):
By creating this new Construction Equipment Mechanic (CEM) position, the Automotive
Division in Kohala will be able to service more construction equipment in a timelier fashion.
This will also cut down on the amount of overtime accumulated by the current staff.
New Position Form
Page 2
4. Alternatives that were considered in lieu of new position. (Have technological changes been
considered?)
After analyzing other options, we found no feasible alternatives that we could come up with
without sacrificing other much needed resources.
5. Why were manpower needs not planned through budgetary process?
We didn't see the need at the time. However, there is enough funds to cover the difference
in pay since the Automotive Division had an unfilled vacancy for the first part of this fiscal
year.
6. List other rationale or pertinent statements and data:
DHR CP-002 (7/93)(12/06)
DEPARTMENT OF HUMAN RESOURCES LOCATION
COUNTY OF HAWAII Dept. PUBLIC WORKS
1. Position No. New Div. or Bur. Automotive
POSITION DESCRIPTION FORM Section
Type: Civil Service ® Exempt ? Geog. LOG Kohala/Kona
Permanent ® Temporary
?
Full-Time ® Part-Time ?
2. FOR HUMAN RESOURCES USE ONLY
Allocation Class Salary Range Effective Date
Approved: Date By:
Authority Date Director of Human Resources
3. DUTIES OF THE POSITION
List each duty assigned to the position separately. Arrange these dudes in logical order beginning with those performed most frequently and followed by those performed occasionally.
Be dear, complete, and concise. Stick to statements of fact: avoid the use of vague of general terms. Give an estimate of the average amount of time spent in performing each major
duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occurred. t more space is
needed, use a blank sheet and attach to this forth.
Duties Summary: Repairs and overhauls all types of gasoline, diesel and liquid petroleum gas driven construction and other Show
equipment for County agencies and performs other related duties as required. %
of time
1. Diagnoses and repairs engine and other mechanical failures for construction equipment, heavy vehicles, truck tractors, refuse
trailers, landfill equipment, stationary and mobile compaction refuse units and some automotive equipment. Repairs and
overhauls small to heavy sized motors, equal or greater sized to International 140 mowers and other construction equipment
such as 2-3 ton rollers, portable sprayers, 105 to 150 cfm air compressors and air cooled engines, etc. Repairs various
systems including brake, hydraulic, electrical, charging, starting, ignition, emission and exhaust gas recirculation, electronic
engine control, etc. Diagnoses motor knocks and noises. Inspects, removes, repairs or overhauls and replaces major units
including transmissions, steering units, differentials, front and rear axles, hydraulic pumps and cylinders, etc. Removes,
repairs and replaces various work or damaged parts such as motor mounts, fuel pumps and lines, hydraulic hoses, wheel
bearings, oil seals, valve tappets and rocker arms, cylinder heads, gaskets, etc. Fabricates and installs required safety
features or modifies equipment to safety standards as needed. Lubricates and services vehicles and equipment as assigned.
Inspects replacement parts and submits requests for supplies, parts and materials needed in making repairs. Reviews work
upon completion. Inspects and makes required adjustments and road tests all equipment. Performs safetyinspections on
vehicles and light trucks and performs PUC (D.O.T. to Dept. of Transportation) inspections on heavy vehicles, refuse trailers,
lowbeds, stationary compacting units and other necessary equipment. Performs welding work in connection with repair work.
Responsible for maintaining records and inventory of materials, tools, supplies and equipment assigned to employee. Uses
tools and equipment such as head light testers, toe-in-tae-out gauges, scan tool testers, torque wrenches, arc and gas welding 80%
tools, hydraulic power presses, automotive and heavy equipment repair tools, etc. (1, 2, 3)
2. Reviews and signs leave requests, accident claims and other forms as required. Attends training classes and follows all
applicable safety rules and provisions. May supervise another mechanic or helper. Completes repair work orders and other
related reports. Furnishes time estimates and parts lists for vehicle and equipment repairs to the respective supervisor and/or
person responsible for ordering parts and materials. Obtains quotations from vendors for parts and repairs on vehicles and 15%
equipment, if necessary to expedite repair work. (1, 2, 3)
3. Operates various vehicles and equipment in the County fleet, including forklifts, tow trucks, steam cleaners, etc. and any other
equipment necessary to perform employees work. Performs other related duties as required. 5%
(1, 2, 3) -
100%
Key: 1) The performance of this function is the reason that the job exists.
2) The number of other employees available to perform this function is limited.
3) This function is highly specialized, and employee is hired for special expertise or ability to perform this function.
4) Other evidence.
4. SUPERVISION RECEIVED Give the position no. and title of immediate supervisor of this position.
Position Number 00-03717 Title Construction Equipment Repair Supervisor 1
5• SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart
Position No. Title Nature of Supervision
N/A N/A N/A
DHR CP-001 rev. 11/06
6. Present Class Pay Grade
7. REQUESTED ACTION
New Position-Initial Allocation N Change in Duties and Responsibilities-Reallocation ? Redescription -Review ? Effective Date
Requested Class Allocation Construction Equipment Mechanic Pay Grade BC-11
8. CERTIFICATION OF EMPLOYEE The duties & responsibilities described above are accurate and complete.
Employee's Name (Print) Vacant
Employee's Signature Date
9. STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision, which you exercise over this position.
Full.
b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and
the qualifications a new employee must bring to the position rather than the qualifications of the employee who now
occupies it.
Education - General Basic Qualifications Necessary for Work Performance
Circle hi hest ear Elements and High School 1 2 3 4 5 6 7 8 9 1 0 1 1 1 2
Special or Professional: (College) 1 2 3 4 1 2 3 4 Kind:
Work Experience-Kind A combination of education and experience substantially equivalent to completion of the eighth
and length in years grade and completion of an apprenticeship program involving repair of construction equipment or
four (4) years of automotive repair experience under a journeyman mechanic, two (2) of which shall
have been in construction equipment repair work.
Knowledge skills and Knowledge of principles of gasoline and diesel engines; tools, machines, materials and practices
abilities: used in the repair and overhaul of construction equipment and their various specialized mechanical
and electrical units; hazards and safety practices applicable to the trade.
Ability to: diagnose and adjust mechanic defects in diesel and gasoline engines; repair and
overhaul various parts of a variety of construction equipment; read and interpret various
manufactures' manual in performing work; operate motorized equipment; perform heavy manual
work and lifting; understand and follow written and oral instructions.
Physical requirements: Persons seeking appointment to this class must meet the health and physical condition standards
deemed necessary and proper to perform the essential functions of the position with or without
reasonable accommodations.
Physical Effort Grouping: Heavy
Licenses or certificates required: Possession of a valid State of Hawaii driver's license (Type 3) at time of filing; possession of
a valid Commercial Driver's License (Class A or B) with appropriate endorsements prior to the completion of probation; and
possession of a current State of Hawaii Medical Examiners Certificate prior to appointment.
10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certify that the above statements are accurate and complete.
Immediate Supervisor's Signature Date
11. CERTIFICATION OF DIVISION HEAD I certify that the above statements are accurate and complete.
Division Head's Signature Date
12. CERTIFICATION OF DEPARTMENT HEEA,D, I certify that the above statements are accurate and complete.
Department Head's Signature /t1 r / ~%~-z cy_ Date t~ zG v
Distribution: Original -Human Resources; 1st co - De artmenta 2nd Co - Employee
DHR CP-001 rev. 11/06
SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. NEW (If no position number
indicate "new".)
a) New monthly salary $ 3716
b) Present monthly salary specifically included in
FY 07-08 budget (If NOT BUDGETED, INDICATE -0-) $ 0
C) Net funds required (Item "a" minus Item "b") $ 3716
d) Remaining number of months in current fiscal year 3
e) Funds required in remainder of fiscal year
(Items "c!' x Item "d") $ 11,148
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)? County
b) Funds are budgeted in account number.
C) Funds are available in account number: 010.181.5181.51
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-911-5911.70-341 Provision for Reallocation $
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used for the
classification action as requested.
DepaYrtment Head Date
DHR CP-004 (7193)( 8/94)( &97)(17/08)
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